001[Music] Heat. Hey, Heat. [Music] Heat. Hey, Heat. [Music] Heat. Hey, Heat. [Music] Okay, we will go ahead and call to order the June 16th uh meeting of the Lewis Central Board of Directors. Can we get roll call, please? Miss Atkins here. Mrs. McDaniel here. Mrs. Peterson. Mrs. Sheffle here. Mr. Sorenson here. Mr. Sturm here. Mr. Wright here. Approval of the June 16th, 2025 agenda. Can I get a motion to approve, please? Motion to approve. Second. Vote, please. Miss Atkins? Yes. Mrs. McDaniel? Yes. Mrs. Sheffle? Yes. Mr. Mr. Sorenson. Yes. Mr. Sturm. Yes. Mr. Wright. Yes. Commendations. Good news. Um, so I do have a little What happened to it? Okay. I said the date wrong on there, but anyway. So, just kind of did a brief rundown from the end of the uh school year.
002Just kind of want to touch base on spring activities. Um, uh, Ireland. So, our soccer teams did had good seasons. the uh the the girls ended up making it to the substate finals. Uh ended up losing Indianola. Um we did end up with two first team allstate selections in Ireland White and uh Maya Hlick. So that was great. Maya actually played in a East West um uh all-star game as well. Go to the next one. The boys had a great season as well. They end up losing to uh Glennwood in the substate semifinal. um had a bunch of academic um awards. So a couple um three second team all academic and Landon Duff, Cooper Williams and uh Quill Orth and then had a couple of academic all-state honorable mentions of Sam Atkins and Diego Martinez.
003So um great season uh for the boys soccer team. Uh we ended up having 12 uh state qualifiers for the girls. Uh and then we had 10 state qualifiers for the boys. We had two medalists uh for the girls. We had Aubrey Davis medalled in the 200 meter open and then we had um Jordan Matio medal in both discus and shot. Uh we didn't have any boys medalists but we bumped up the class this year. So uh it's just a totally different world. I think you would have put us in 3A versus 4A and I think we would have brought home some medals but you know bumping up and going against those really really big schools is is tough. But, you know, still qualifying 10 and 12 is is fantastic. So, I'm super proud of
004them. Uh, Chloe Perfect as a freshman uh went to state in golf this year and ended up with 20th place. So, congratulations to Khloe. We did not have any boys uh qualify for state, but they had a a fine season as well. We got a lot of youth, so that's good. Uh, this I brought this up because this was actually a picture of the middle school student council. They ended up throwing the dance. remember they came here and pitched the dance and uh um so I just kind of wanted to give an update on that. The dance was successful. I swung by uh stayed for a while. That was my uh promise to uh Dr. Reynolds was that if they would she would agree to a dance that I would be there. So um had
005I think uh just right around 200 students attend and um when I walked in looked like they were having a great time. So kind of wandered around like middle school kids do. You got some that dance, a lot that stand, and then about half wander. So, but they all are having a good time. Uh the Special Olympics. So, we ended up with uh several. It was kind of a weird um uh season because we we ended up they couldn't have a state qualifying meet, so we they allowed us to send students to the state Special Olympics meet. Um, and everybody kind of got to pick kind of their best um, uh, their best event. And so we had a lot of first place. Uh, as you can see there, Tyler Cole, um, Brenley Conrad, uh,
006it's hard for me to see. Is it Can you read the names? Denver. Okay. [Music] Yep. Gabrielle. Yep. And Gabrielle, I'm getting second. So very very proud of them and and had an awesome state showing. And then we ended up having uh some students uh for eighth grade honor band um qualify. Uh so if I can read this right, Bronson Martinez, sorry the screen is a little blurry. Uh Chloe Khloe Wy. Uh what's the what's the next one? What's Miss Flowers's first name? Flowers. Kiona Flowers. uh Megan Mcldelderly MC Aldery and uh Thea Dong. So congratulations to those individuals who made the all Iowa eighth grade honor band. So very proud of them. And then that's it. So we had other things that we'd mentioned in the past meetings. We had the uh Blackbox Theater
007first performance. Uh they're currently trying to get somebody new to come out and fix the air conditioning. So hopefully we'll have that uh fixed. But um yeah, it was overall a great spring and a great end of the school year. Baseball, softball teams are doing phenomenal. Um so looking forward to see what kind of noise they can make. Again, it's, you know, playing in the biggest division. So got to go against the big dogs, but again, anybody can qualify at any time, anytime. You just got to win string together some wins. So that's it. Any additional commendations? Good news. Okay. Then we will move to comments and suggestions. Uh this is the first portion of our meeting where we open the floor to uh any feedback from either the public here or anybody online. And
008we'll give it a a minute or two for for those that may be online. Can we play the Jeopardy music or something? Okay, good to move on. Okay. Okay, then hearing no comments and suggestions, we will move to the consent agenda. Do we have any updates? Uh, yeah, we have an updated personnel sheet. Okay. Can I get a motion to approve the consent agenda as presented? Motion to approve. Second. Vote, please. Mrs. McDaniel, yes. Mrs. Sheffle, yes. Mr. Sorenson, yes. Mr. Sturb, yes. Miss Atkins, yes. Mr. Right. Yes. Reports 6.01 curriculum instruction report. Okay. I'm going to switch gears from what I told Dr. Hazen I was going to present on and I'm going to show you guys uh what we're working on for our second uh PAR conference. So last year we put on
009a conference for our par profofessionals. Um and it was really wellreceived. Even at the end of the year they were still talking about how much they appreciated this opportunity. um because it's just for them. Um this year we've invited um some other school districts. So we've got a couple other districts that are um bringing some of their paras to this. Um but the first day is um a day where we've got some in-house facilitators who will be presenting and paras can have their pick of which sessions they're going to go to. Um also a huge thank you to the high school for accommodating us uh for these classrooms and for using their um auditorium and common space. But you can see here in the beginning um we kind we come in have some breakfast. Um
010Brandy Matney is going to do a little guided medita meditation and some self-care. Um then the next session they can pick between um supporting academic success which would be led by some of our coaches and teachers um or one on navigating challenging behaviors which would be put on by a couple high school staff members. Um then the next session Laura Kesser is going to do one on helping students succeed with UFly. Youly has been the um basically our phonics kind of program that we're using in our elementarymentaries. And so there's a lot of ways that our pair of professionals can support you know they can't do any like new teaching but they can do some support with some of the teaching that's already occurred. Um so we're going to teach them some of those principles.
011um if they are not an elementary parah, they could go to the other one uh which is led by another high school staff member um about building that effective parah and teacher partnership. And I think outside of the UFly, another important thing to share with you is all of these topics are topics that the paras said that they wanted to learn about. Um and then the last one would be deescalation deep dive by a middle school staff member. And then opposite of that, um we're still planning what that session's going to be, but but I think we are going to have that be um parents of students with IEPs because another thing that parents want to learn more about is just just some awareness about students who have disabilities. Um and I think it'd be
012interesting if we did like a parent panel um for that session. Um and then in the afternoon, uh we have reached out to our EAP, our employee assistance program, and they've got somebody who's going to come and do this session over lunch. Um a little bit about the stories we tell ourselves and how that impacts us. Um and then the second day we're really excited about. Um last year we brought in a speaker and they really enjoyed her. Um this year we're bringing in Willow Sweeney. Um Jenny and Andrea both heard from her when she was at um was that ISPO that she was at. Um but you can see here in blue just some of the topics that she talks about just like a lot about you know thinking differently like how we frame
013things um how to manage stress, reducing negativity. I mean things that we all can benefit from. Um and so we thought that that would be a great speaker to bring in for our PAR conference. So, um, if you know what anybody who is interested in donating things for a swag bag, let me know. Last year, we had businesses donate like coupons, little stress balls, pens, and the Paris just like loved it. Like that was in the feedback form that they were like, "We love the swag bags." And so, it can be a lot of work to like just pick up the phone and call those places. Um, but if if I have a connection and somebody knows somebody who's interested, Iowa Western last year did a great job of giving us some items. So, if
014you know anybody, um, I'd love to connect with them to see if we can get some bags going for a pair. But, uh, probably looking around 50 people who would be in attendance for this conference. Um, so it'll be right before our new teacher days, um, August 11th and 12th. Any questions about the PAR conference? If anyone wants to come, you're welcome to. um are are pairs are they required or is it something that they it's an it's an expectation that you know their their start date starts on August 11th. I think we had maybe everybody minus maybe somebody who was like sick or on vacation last year. So yeah, it's nice. You said we invite other schools as well. This is the first year that we've done that. So we've shared this with several
015other superintendents. We've got several coming from Riverside. I think a couple from Missouri Valley. Um, and I haven't checked, but even AHSTW reached out to me last week and um is curious about sending people. But I just I think it's a little unique. There's not a lot of districts that, you know, put on something just for paras. So, be nice to continue to open that door and invite others in to this too. Very cool. Any other questions for Dr. Hartman? Okay, then we will move on to 6.02 finance report. Um so this uh board meeting we have the financials in the packet. So uh these are the expenditures uh to certified budget um through May 2025. Um so with that we will have one more month left um in this fiscal year. Um, and with
016that, uh, we have our instructional expenses are at 78% of our budget, which is pretty much right on, um, where we want to be. Um, we have the one month of expenses, but we also have to expense two months worth of payroll. Um, so we have, um, all that that'll come out. Um, and then the same with, um, the general fund as well. We're at 78.69%. So, running really well there and um pretty far under budget in uh majority of the other uh funds. Um but a lot of that has to do with um timing of when we did this budget over a year ago of when our capital projects would fall into place. Um and then also when we do this budget, we don't know what our property insurance is going to look like
017for that year yet. Um so we are also under in the management fund um as well. So everything is running very well for FY25. Are there any questions? What does the other enterprise include? Uh LCLC. Are we talking about management fund this meeting or no? Uh we're just going to talk about the insurance piece that but that'll be later. Yeah, that'll be during my report. Okay. So, next any other questions for Andrea. Okay. Then we will move on to 6.03 superintendent report. Uh so I just have a couple things. Um, first of all, the survey that was sent out to all committee members, we currently have over 300 responses. I'm not allowed to see what because it's it is collected and and organized by IASB. It's anonymous. So, I can't see any of the results
018of the answers. I can kind of see what he sends me or screenshots and I can see that approximately 60% of our respondents have been parents. Uh, 202% have been students and then uh 15% have been staff members. So, and then a couple we do have a couple resident community members as well that have answered the the survey as well. So, um so yeah, so that's out there right now. Uh getting and we'll have that out be out through probably the first or second week of July. Usually you get your most responses in the first two weeks. We'll send a couple reminder emails. Um we have it posted on the website like there there will be a couple things that we'll put out there. uh we do not advertise on social media because what ends
019up happening is we have a lot of uh the bots will take over and then we'll have a lot of responses from people who have no connection to the school whatsoever. So um pretty much it's it's directly tied to the contacts that we have which we do have a lot of grandparents. We do have a lot of former um uh students and their parents who have received the email, you know, so it's still a good collective of people in the community. If anybody wanted a copy of it, we will send it directly to them if they call and give us their address. Um, but as far as posting on social media, that's that's just not going to happen because we want accurate data. So, um, and then so that'll be back here soon. Uh, we
020do have a SCAK, which is school improvement advisory committee meeting tomorrow night. Um, remember you guys approved the the list of people last week. Um, so tomorrow night we'll go through a presentation. Uh, Dr. Harmon and I created that. We'll go through through things like our bullying data. We'll go bullying data. Um, we'll go through our student assessment data. Um, we'll go through our goals that we currently have. We'll give uh our our attendees opportunities to um kind of give us their feedback and their response and their thoughts on the on the information. um I'll compile all the all the um recommendations that they have for both long-term and short-term goals and areas of focus and then I'll bring that to the board when we have our work session after we get the survey data
021so we can kind of finalize what are our top priorities for the district. So I think it's good to get their feedback. Um Megan Conklin who's our LCLC and LCEF director um she's doing a fantastic job. she's kind of jumped right in meeting parents um from LCLC um already talking about doing some training with our staff and getting our all of our credentials and certifications kind of up up to par with the state and then um they're also summer's a very busy time for LCLC. They do a lot of activities, a lot of field trips. So um kind of going with that and then really focusing on the on the uh billing piece as well. Well, and I know Andrea's um working with her on that with she's also trying to run the Foundation Golf
022Tournament at the same time. Foundation golf tournament is June 27th, 2025. They are completely out of spots, which is awesome. That means they totally sold out. Uh but they're always looking for pin prize and raffle sponsors. If anybody else is interested in putting together the basket or donating something for a pin prize or raffle, um they'll take that as well. Uh, and then the last thing I have is we did receive our liability and workman's comp uh, insurance uh, today. Our insurance renewal. This is not something the board approves because we don't really have an option. We only have a couple um, opportunities in the state or for companies that will even offer us a bid. Um, the lowest bid we got was a 10% increase over what we paid uh, last year or what
023we're currently paying this year. And just so people understand like when people when the state starts talking about capping the management fund or taking a look at the management fund and doing something different that or going away with it that's it's not management in the in the sense of managing you know like and I think that's where the really concerning piece I would love if the state would change it to like insurance fund like that's very clear and it's exactly what we can use the money for. There is no management, there's no administrative fees, there's nothing that comes out of it other than insurance. Um, and the reason that the state has it balanced the way it is where the district has control over how big or how small the management fund is, is because
024our insurance we have no control over. Just like you have no control over your homeowners insurance or your auto insurance and you have to have it, the school is legally obligated to carry liability insurance on uh on everything. and so and and workman's comp insurance. And so we don't we have very little control over those over those expenses. And in fact, the renewal we got this year, and this is just a a kind of a heads up on that. Um I'll pull it up right here just so people understand what a 10% increase is. It is overall 10% increase is we this year we paid 1 million22,000 uh next year we will pay1,125,000 and that bid is and every year uh EMC is the company we purchase our insurance through. Um but we go our
025our representative is like hub or silverstone have been for years. uh they every year go out and rebid our stuff and so we get kind of fresh renewals every year and the other one wasn't even close to the same ballpark. So uh but again the market for school insurance coverage is very very small only a few entities even want to tackle such a thing. So really limited to those two. Um, but when the state talks about capping uh the management fund or lowering the management fund or lowering the amount of money we can spend on the management fund, um really what they're talking about is lowering the amount of money that flu that we have available to us to pay for the increases in insurance. Like that's that's really what it is and something that
026we have absolutely no control over any capacity with. The other thing you can pay for out of the management fund is when you have to pay off lawsuits, you know, and that's another thing is as much as we try, people can sue you for anything at any time for any reason. And that's why we have the management fund as well. So that way if something were to happen and somebody were to we have to pay legal bills or we have to, you know, we have an insurance claim that we pay that out of the management fund. it doesn't have to come out of our general fund which would impact students. And so that's why it's important to have a management fund and really to leave that as a local control thing with the board. They
027have it so tied down anyway. You can't we can't spend on anything if we wanted to. Only insurance. Um and only if you if we had a if we had an early retirement incentive package, you could spend it on that as well. But the problem is is we don't really want people to retire early because there's not enough teachers. So, you know, that's that's a hard thing, too. So, um, so yeah, so that's it. That's just a, you know, the more you know. That's my TED talk today on management fund. So, um, try to try to let that be a locally controlled decision because we have no control over how much we have to spend out of that. So, you want to add anything to that, Andrea? I think you got it all. Okay. So,
028just FYI, that'll that that'll be our increase for this next year. One of the things you guys will have um the ability to vote on tonight would be to go along with our insurance coverage. So, every year we got an increase and just like your just like mine this year my home value I increased my home value jumped up like 30%. My my value went up too, but like my home insurance went up like 30%. But the more concerning thing to me was my hail deductible went from like $1,500 to like, you know, $80,000. And so I'm like, man, if I get hail, I got to pay like 80. Like like that's the cost of my roof, you know, like twice. So trying to figure out, you know, how do we how do we lower
029that? The schools did the same thing. So even though the insurance goes up 10 thou 10%. You know, so it goes up 10%. Our insurance deductible for our roof went from a $50,000 deductible to a $1.8 8 million deductible if something happens that's wind that's wind hail or insurance related or wind or hail related. So if anything happens to our buildings that's as a product of wind or hail we're we have a deductible of $1.8 million. Well and it has happened. Yeah. Look at the pool. Oh look at the pool. Yes. Exactly. Yeah. And then down we had the mini tornado that one you know. Right. And so essentially what would end up happening is we were just going to pay for our own new roofs out of pocket. Insurance is never going to hit
030it. So they did there's a group of people they got together from Jester Insurance and they basically have are offering an opportunity for all for schools to pull money and you would pay in a certain amount and then if something were to happen we basically buy the deductible down to $50,000. So instead of 1.8 8 million. It's 50,000. Now, it costs us another $71,000 to buy into that pool, but it's better than paying $1.8 million if something were to happen. So, um, is that on an annual basis? It's on an annual basis. Yep. Technically like gap insurance. Gap insurance. Exactly. A rider basically is what you're is what you're paying for. It's a $71,000 rider. Um, but that onetime $50,000 deductible, if we get a windstorm roll through or hail storm roll through and it
031damages the high school, the middle school, Titan Hill, ERC, and the operations building. I'm saying those because they're all in the same area and it oper all of those. It's $50,000 for total like it's not 50,000 per building. It's a onetime $50,000. So, it's it's an insurance policy. You're either banking on you're going to pay $71,000 a year, so if anything happens, you only pay $50,000, or you pay nothing, and then if something happens, you pay 1.8 million. So, the the hardest thing when it comes to any business is the is the whatif expenses, you know, and this is where it comes down to trying to figure out a way to not interrupt um student performance. And especially if they're going to be capping the management fund, like if we don't have $1.8 8 million
032in the management fund to be able to spend that's all going to come after the general fund or you know or the saver ple and that's going to impact our um our ability to serve kids. So we're kind of it's one of those you're stuck between a rock and a hard place. So but again that'll be a discussion here in a little bit. I'm just sharing uh these are some some options for us and then uh that is about it for mine. Um I do have moving into Well, I let I guess I'll let Oh, go ahead. You're Oh, we're good. No, if as we go to the next one, we'll we'll I'll invite up um uh Mr. Brett up here to talk about and I just shared with you, Dr. Hartman the uh um
033his spreadsheet and I'll let him talk about where we currently stand with all of our projects. So, well, you probably all seen there's quite a bit of activity going on. Um happy to report at this point everything is going very well. Um I'll kind of you want me to buzz through all of them that I can rattle off my head or Yep. Just yeah, just real quick, if you just want to give them a quick um so the stuff going on right now, we'll start at the high school. Um that's where the majority of the work is. The high school parking lot. Um we've had really good results there. The parking lot came up quick. We have not found any bad soil underneath the existing parking lot um which everybody was really afraid of. So
034um it's already been graded, compacted, uh passed all the tests required for the engineers desired compactions and all that. So uh phase one is completely outgraded and the electrician started today. He's got to reroute some electrical piping and move light poles and add the camera piping um so we can get the camera cables in. So he'll have a week, week and a half in there and then we'll be ready to start pouring concrete. So, um, to date, so far really good. Um, these big rainstorms that might be sneaking in, we will take a little bit of rain, but not the big ones. So, let's keep those away. Um, tennis courts, they just moved the equipment in today. They're going to start doing all the site prep on that, probably tomorrow or Wednesday, depending on this
035weather that comes through. Um, so that project's just getting rolling. Uh, what else? At the high school. High school's got the fire alarm going on. Um, they are progressing really well. the uh the the north wing, let's call it the education wing, first floor, second floor. Most of the wire and devices have been pulled and installed through the classrooms and they're getting in the hallways now. Um the existing fire alarm panel has been disabled and removed. Um just so everybody is aware, we are monitoring with a temporary panel the fire sprinkler system so that in the event something does happen and the fire sprinklers go off, the fire department will still be notified. So, we do have a little bit of monitoring going on, but they're moving along well. Um, no concerns with them. Uh,
036the roofer, he is doing really good. He's got probably he has all the ballast off the old roof and probably 25% of the roof already replaced um in the areas we're working. So, uh they're moving along really good, too. Um what else? At the high school, the uh the chiller project is progressing also. Uh the chiller's been shut off, drained, started disconnect. We will likely be pulling the old chiller off its location this week and we have to modify the pad a little bit to get the new chiller installed on it. So that's kind of going as planned right now also. And then all the other miscellaneous jobs, the painting, the trophy cases, the the weight room, you know, everything's sitting in a good spot at the high school. Uh, middle school really doesn't have
037much going on this summer. We just have 10,000 square foot of roof on the south side that we're doing. They have not started that yet. The materials here, but we're waiting on um we have to remove two rooftop units off the roof. Just it's not built properly. The rooftop units are sitting on the rubber versus they're supposed to be on a curb. Um something that was done whenever and uh so we have to disconnect and remove the rooftop units to do the roof properly. While doing that, we are going to add a curb in so that it's properly installed in the future if you ever have to redo a roof. You don't have to take these apart again because it's a pretty good chunk of money just to take them down and put them back
038up to put the roof down. Um, but that that's supposed to happen Thursday and Friday. Um, we will not have air conditioning in the gymnasium or cafeteria those days as we remove and replace the units. Um uh but that project the roofer he was going to start today or tomorrow just he didn't want to start too early have to leave while he waits for the mechanical guys to come. So he's just trying to time it around that. Uh Craft uh lighting project moving really quickly. They are probably 60 to 70% installed with the new LED lights in the Craft building right now. Um there is a lot of programming work and kind of battery backups on the emergency lights. A lot of lot of detail work that takes a little longer, but se probably 70%
039of the lights themselves have been switched out already. Uh and the secure entrance that that is not slated to start until right after uh July 1st. Uh it's only about a three-week project to do and they were timing them starting around when the new aluminum door frame and doors come in. There's no sense getting in there early and then leaving and waiting for some frames to show up. So, that'll be about three weeks to do that and be done late July. Um, Titan Hills is the last one. So, paving up here. We've already completed phase one as you can probably see with the caution cones. Um, we're we got some concrete test results today on the concrete that was poured. Made sure that it hit design strength. We're looking to go to phase two routing
040for uh public drop offs with the kids and daycare, everything. So, I'll probably either tonight or early tomorrow morning flip the caution cones around to reroute everybody so we can start on the main larger parking lot area and we'll keep that traffic routing until the project's essentially complete. Um, and then the only other thing up here is the the lighting project up here. Uh it's about twice the size of Crafts as far as quantity of lights. Uh Bluffs Electric's doing the install on this one. They're uh they're moving at a steady pace. It's not going as quickly as Craft and we're monitoring them just to make sure that they're on the right track to still be done in time. Um we kind of did an evaluation this afternoon, check their progress, you know, how many
041lights a day they're getting in classrooms versus how many are left to do. And uh they're they're sitting in decent shape. They're not flying through it as fast as the other one, but right now there's no concern that they won't be done in the time frame they're allowed to be done. So, that's kind of where we're at with all the major ones. There's a lot of other little things going on, but that's the quick update of where we are. And I'll just add on top of that, uh, so the Raptor emergency response system, they were in all weekend, uh, installing strobes at Craft. This week they're in Titan Hill. Um, so they about two more weeks and they should be done with that. Playgrounds, they actually had a meeting today in which they were trying
042to get uh in touch with the installer so we can have some firm dates when they should be coming out cuz we just have we know it's supposed to be like end of June. We just don't know when. Uh, so trying to get those dates. And then high school painting. They're actually prepping the gym right now. um they painted all the inside of the uh wrestling room, but now uh the gym's kind of their next uh big big item. So, um so excited to see that uh getting going. Um I guess any questions about projects in general. Well, one I wanted to thank project advocates for their weekly emails with uh images of stuff that's going on at Lewis Central. Do we have any of those images that we're sharing on our bond site as
043well? all of them today. Perfect. Thank you. But it it's very informative and and it's great for me, especially when you don't have, you know, every day to drive around the site or or whatnot to see what's going on. So, thank you. Yeah. And thanks, Emma, cuz she she updates the website daily. So, she's got anything that we get sent uh she's got uh new pictures on there uh daily, and it's and she's all over that thing. So, you get to go to the go to menu. So, with the playground, especially here at Titan Hill, um, LCLC, I'm sure, uses the playground. So, are they kind of working around with them or is they both going to be shut down or they're doing one side then going to do the other side or So, their
044primary concern is starting um at Craft. So they're going to they're going to knock out CF first because CRF with having those little ones, they really don't have another option for to play outside. So their goal is to have Craft 100% done by the start of school. Um they will that means they're going to start tear out everything at Craft. So right now they're still using all the playgrounds at Titan Hill. We won't start the tear out at Titan Hill till probably July. And then once we tear it out, um, then they will primarily be inside or, you know, they'll we'll figure out other locations for them to be, but they probably won't have access for at least the second half of the summer to any playgrounds. So, um, but they'll figure out arts and
045crafts, they have gyms, they have those types of things. So, um, and then we have, uh, when they do Titan Hill, they're going to focus first on getting, um, the turf and the Gaga ball pits laid on the on the because that's the that can be done the fastest. That'll be the the third playground up in the hill. Um, and so then that way when they start school, they'll at least have access to that. And it'll be probably midepptember before we're done with uh the two all three playgrounds. So, at Titan Hill. So, it'll be a little bit. Yeah. So, it'll be fun. It would be fun to have like a ribbon cutting or something. Absolutely. I think I think we'll do a few ribbon cutting type things, you know, maybe one at the tennis
046courts when because that'll be done about midepptember as well. So, they'll have to start the season on the on the on the older court and then they'll um move to to the uh other uh other court mid-season. We just talked to the uh contractor today um that's doing the tennis courts and because as part of their bid, they're supposed to take out the the current tennis court when they're when the new one's ready to go. And we don't know when the city's going to come up with a plan or give us the go-ahhead or whatever to add that lane. It could be right now they're slated for 2029 to start, you know, something on Harry Langden. So it could be four, five years, six years before that's before we get the go-ahead on that lane.
047So in the meantime, um I asked them I, you know, if we could explore the option of turning the current tennis court and just do into a parking area rather than taking it out, trying to seat it, turning it into grass that everybody's going to park on anyway, right? Just so they re they made a recommendation. They said it's actually really easy to do. They would just take the fence out around the outside. They would skim the the top because there's a there's a layer of is the acrylic surfacing. Yeah. Of the play surface. Yeah. So, the acrylic surfacing, we would remove that and then they said, you know, my a little patching and some striping and and boom, we'll have a playground. And he's like, you could get easily 40, 50, 60 spots out
048of that. Not playground, parking lot. So, high school doesn't need a playground. I I don't know. Do you? We talked about it. So, uh yeah, but and and in talking with Mr. Vincad, I'm glad he's here cuz I mean, what were your thoughts on adding turning that into additional parking? Yeah, we need it. We uh we're getting the parking lot continues to grow and and especially the beginning of the year is okay because we have all those 14 year olds that aren't quite old enough to get that school permit. By the end of the year, we are packed and there are no spots. So, that'll be hugely helpful. Even 40 spots would be hugely helpful. So, yeah. So, yeah. So they said relatively I mean very little cost they could they could make that happen.
049So at least we would have something you know in the meantime actually it may not be any cost because we might swap them for instead of removing it they kind of prep it for us but um and then the cost of when it does get removed may get rolled into the future. Yeah. Okay. And then driving up here, is the concrete work up here going to affect using that um baseball field because there's a busy lot of people camped out at the field over here. That that lane will be real close to that fence. So I But that parking lot is gonna start coming out. That's Yeah. So, do the ones that res do they reserve that through the school? They do through through Mr. Dermidy. Okay. So, that might be something to address as
050soon as possible because they would have to find someplace else. Yeah, potentially we if we could figure out a way to that parking lot's full. Oh, I know. And it's all full of people. If we could figure out a way that they could still park in the ERC over here and cross the road this way, they would just have to make sure that they stay out of that out of that area. Yeah. So, yeah, I don't know if there'd be enough. Yeah. The problem the problem is is it's going to displace a lot of people. So, I don't know if it's worth putting up a silt fence, a tall silt fence to try to keep balls from going to that area and still allowing them the opportunity to utilize the field. I'll talk with honestly
051probably the person that probably knows most about the field is sitting right here. Miss Yeah. Uh normally this is the first time that there's actually been a game. Okay. Um and they're very littles and I think it's because there's another team down on the softball field tonight. So I think they just had to move and that was the one field and especially these two weeks of all the council bus fields are a no-go because of the slump buster tournament. So I think it is very much an anomaly that is happening. Um usually it's just practice. Yeah, usually it's just practice and and there's a few, you know, sit around for the practices. So I don't think it'll be a big It's just something to consider. Yeah. And probably check into to see make sure there's
052no other games up here during that time. Yeah. Right. Yeah. Yeah. that I will say that's one nice thing about you know we made the move last year to go play all the baseball softball games up at um Iowa Westerns Field and primarily is because we had a we had a super wet summer before and we got rained out of so many games it just made sense because like this year the teams around us have gotten rained out of three or four or five games and we've not lost a single game like we've been able to play every night because we play on Iowa Western's turf field and when other teams call Iowa Western to try to get on the turf field, we have first priority because we are their their, you know, sports venue
053partner, you know, so they come to our football and uh field and our our pool. We use their baseball softball. So, it's that's why we have first priority. Um there have been some people like questioning if we should move just for the community aspect, move back, move our varsity games back to our fields. Uh, one of the things we would move on, lose out on is right now we have we are able to schedule additional JV and freshman games because the varsity is playing on and we only have one softball one and baseball field. So, because we play at Iowa Western's fields, we're able to schedule more JV and freshman games. Uh, the other thing we're able to do is allow our community members and our youth programs to utilize our fields. So, our baseball
054softball fields are booked every night. So, if we if we moved our varsity sports back to our home fields and didn't utilize Iowa Western, um we we would essentially push out all the youth teams, you know, like and I would say they're used. So, it's it's been a good partnership. I'm not saying it's a perfect situation. I know there's a lot of nostalgia from playing, you know, on these fields here. Um, but it has been a good partnership with Iowa Western and and it's been, you know, I think our kids like playing out there, too. Like that's another thing we've talked about. You know, it's it's hard to tell kids who would prefer to play on Iowa Western's field. No, you have to play back here because there's some nostalgia back here, you know. So,
055well, it's just like graduation. They used to have it in the gym. I would never want to go back to having it in the gym, even with air conditioning, you know, and and so it's just just part of growing. How about switching it to Saturday night's graduation? Huh, people? And off of Memorial Day Sunday. Anybody? They used to have it out on the football field. Yes. Until class of 94 was the last one, I think, that had it outside. Really? I I don't even know how you do it in the in the gym. It'd be Mr. Finchettle's back there shaking his head. Absolutely not. Oh, I never want to go back. Yeah, that was when we had 175 grads. Yeah, it was still packed. Yeah, they wouldn't even parents would just have to live stream
056it. Kids could be at the gym, but nobody's coming in. Um, so yeah, that's that's all I have for facilities. You guys have any other questions about Great point you brought up. One thing I was going to ask is I know on some of the contracts that we have we did for the improvements, um, I think lighting was one. I know the fire uh system was one. that there was money allotted for the tariffs, but because the tariffs are all suspended, I want to make sure that we're we're holding on to that money. If the currently had it written in the fire alarm, he had 8% included in his contract number that we will get back because those did not the lighting. They got an order placed before the terrorist hit. So that was not
057correct. I said they usually because usually how they're written is an elevator like where they're able to come back and reclaim costs and add you know basically add cost if if tariffs increase their costs. But yeah, you're right. One of them was included. And shout out to the roofers at the high school. I go by at 7:30 at night and they're still out up on the roof working. How they do it 5:30 in the morning. Yeah. And and that's impressive that the their work ethic and getting it done. All right. Okay. Then we will move forward to discussion items. 7.01 high school office secure vestable addition and renovation. Yep. So they are actually so if you want to scroll down to actually the design um you have to uh should be right underneath there. It
058was on the Which version are you in? There you go. That right there. Okay. So So basically they're at a point now where they're ready to potentially go out to bid. So uh Mr. Vin channel's been working with them and kind of talking about, you know, like how do we want the offices to flow? What do we want to look like? Um, it's kind of it was started off as, you know, can we punch a door on the wall really turned into it needs to be an addition? And we knew this, that's why we put an addition in the bond because we knew it was going to have to be an addition of some sort. Um and when we talk about doing it right, you know, it was um creating an opportunity to to get
059back so all students will exit and enter not at the beginning of the day or the end of the day, but during the school day. There's also going to be an opportunity for visitors to come in at the same time. Um moving our security and our administrative personnel to the front of the building so they can respond quicker and so they can identify through glass when people are approaching the building or coming into the building. Um, and then uh expanding the nursing station because right now we don't there's no shower in the nurses station and that's that's a that's a need in there. So, but I'll turn it over to Mr. Vinchel. So, essentially what they're doing tonight is they're going to um make a recommendation to you based on the drawings that they have
060and then um there's nothing to approve. They want to get your feedback and if everything seems like it's pretty decent, they're pretty close to being able to uh send it out to bid to see what they can get um for bids back and then you guys will review the bids on and have the hearing for the final approval on July 21st. So, you covered it. I'm just kidding. No, I didn't talk about it. You got to talk about it. First off, thank you very much for the opportunity um to speak with you on this tonight. This is obviously I'm very passionate about this project. Um it's a project that and I was here for the initial renovation of the office um and was an administrator at the time and while I think we've made some
061major improvements, we all knew at that time we it would have been nice to go one step further and bring that door into the office and that's been a struggle for us um since that point and and it continues to be a struggle. Um but Brent Brent made a good comment. So, it's not just about the in, it's also about the out. And I think that's something people forget about. Uh, right now though, we we've got several doors and and while mo most of them are alarmed and armed in a way that you can't exit, um, we have some that are not and and are it's obvious from a period to period, um, as as the we transition through the day, we have several kids that leave for Western, 50 to 60 on in several
062periods. And so, we've got kids just kind of leaving as the bell rings and and we've got to get a better handle on that. So it is it is mainly about the in and who's coming into the building but we also want to control the traffic flow going out because as those kids goes out goes out doors get left open they hold their doors open for others um we are just a very polite community which is amazing um but then we just do that and and I watch students do it for um parents all the time and I'm like you know who that is like no why was I not supposed to do that and you feel bad because it is the plight thing to do but obviously from a safety perspective so I'm really
063excited about that. And um as Brent also said, um really big thanks to BCDM. Um Greg and Matthew, they've been done an awesome job working with us. U we've had a lot of conversations. They're probably irritated with me by now, but um this is something that I have a lot of input and feedback to give on. Um so if you can you zoom in a little bit, Lisa, by chance? Perfect. All right. So a couple things. I'm just going to highlight a couple of these pieces. Um, again I mentioned flow and that idea behind if if you see that that vestibule that comes in the bottom. I should have brought a laser pointer. Yep. The vestibule in there. So that's designed in a way that um not only will students and visitors be able to
064come in and stop in the vestibule to be buzzed in, but as as students leave through the raptor visitor system that we have, they will actually sign out or check out as they walk out of the building. and then they will have a location for them to walk out. Isolating them from the entry people so again doors don't get held open. Um people don't get led in in in that fashion or way and just have a better idea of who's in the building from a fire perspective, from a a lockdown perspective. We'll just know who exactly we're looking for. So I'm really excited about that piece of it and that flow there. Um the SRO office, that was something that we were pretty passionate about. Um currently, um our our security personnel is is kind
065of in the back. Um and it was due to the where the cameras were accessed for years and then obviously that's changed but we've they've stayed there. Um so that idea of having that SRO or security personnel whatever that looks like being up front being able to see through the glass see the parking lot at all times so that if they are in their office dealing with something it's very visible. Um having all the admin together is something if if you've been in our office we're very separated and that's not an ideal collaborative working space. Um, so to have all the the admin kind of up in one area is another safety concern that that we've addressed here. Um, the nurse's office and while there's a lot of convenience to this, this is also a
066big safety increase for us. Um, right now currently the to enter the nurse's office is through the back up by that tech room. That's where you enter. Um, and then for the students perspective, they come in the back office door. So, it is very I mean any student could come in at that point in time, enter the office and enter the nurse without any um office personnel knowing that they're they're entering at all. Um which is we just we need to do a better job of being able to monitor that. So, we're actually doing quite a few things in the nurs's office. Um some passionate things I had we do not have a shower in the building with the exception of the locker rooms. And while yes, there are showers in the locker room, I
067will tell you that a student in that situation that that needs a shower, the locker room is not where they're going to go. Um, and and what do you do? Do you shut down the entire locker room then and and embarrass them to say they're going to go shower? So, this is something we've needed for a long time and I'm really excited to be able to add uh our nurs's office is tiny. If you've ever been in it, it's actually the smallest of all the nurses office uh K12. And while we probably have the least amount of traffic because high school kids can generally um do a lot for themselves, uh we're also a lot bigger, you know, so not many fit in there. Um there is no private space whatsoever in our nurs's office.
068So when students come in and need to have something examined or they don't feel well, everyone else has to leave the office. Um and so it's just not an ideal scenario. So, we're increasing the size of the office pretty significantly, adding that bathroom with a shower. And then there's a little cot room is kind of what it's called. Yep. This little room here, which is the current bathroom. That will turn into kind of a a cot room/private viewing area. That way, if a student needs to show a rash or something, they're not we're not clearing the entire nurse's office and making everybody go sit by the text in the in the main office um while those particular things occur. So, a lot of while those all seem very convenient and nice, I think there's actually
069a lot of safety and security tied to uh that nurses piece of it. There is um we're having obviously we're experiencing a tremendous amount of growth which is ideal. Uh we're already out of office space at the high school. There's a lot of people who share offices um and we make it work. Uh, but there are a lot of times when when maybe we are working through a situation and we're putting kids in conference rooms or we're putting kids in the nursurse's office or or and sometimes we walk them over to counseling. So, we are at a point now where we've just we've grown and so this will actually add some additional office space um for the we will already fill it but even keeping some growth in mind. Um, also adds a conference space.
070Uh we have one conference room in the main office now and it is booked solid all the time and so there are several times when um and not in a bad bad way but you know I'll have parent meetings um with entire families in my office and we squeeze in there because we just were we're running out of of conference space. So this will actually add a a conference room as well as um some additional office space. Um as far as design goes again uh BCDM has been amazing and they've worked with me. One thing I'm really excited about, this is kind of silly, but um our office will finally kind of match the design of our building. Um it's going to kind of flow with the not kind of, it will flow with the
071auditorium design, which is how we are renovating the current uh common space. So, it's all going to feel like one space instead of multiple different spaces. Um there's some other things that have have been really nice to think through and and some of that is Lisa, will you go to the next one? Um, and I'll let Greg go through actually the details of all this. I'm just here to kind of talk about the wise behind some of the things, but um, you can see that that front entry is is a lot of glass right there. And that was kind of a conversation we had not only for the people in the office to be able to see out and see what's happening and coming into the front of the building, but it very it makes
072a clear statement of where our entry is. Um, it makes it really obvious. And I guess I kind of compared it to like a any storefront that you walk up to a a Kohl's or anything is it's glass where you walk in. Um, so I think it really has a nice impact. I think it looks nice and has a nice impact on on on people as they walk up and they know exactly where to go. And if Lisa actually goes up to the first one and zooms out a little bit, you'll see on the right hand side, this is kind of the design of the front walkup entry. And and they came to us and said, "Hey, we got an idea. What if we put um kind of a bed, like a a garden bed,
073and and we're actually discussing moving the bell uh back to that point from a maintenance standpoint, so it's not where we try to rem remove the snow from. Um, but you'll see kind of this little this little bed right there. And the idea behind that is it's it's going to be concrete seating um with some vegetation. But the nice thing there is as anyone walks up to the the building or the space, you're forced at that point then to look up and see where am I going? And so you're not forced right into those main doors that everybody's used to going, but it kind of naturally forces you to look and realize, oh, I'm supposed to enter at this point because, you know, we've got a lot of people that have entered through those main
074doors for for a long time. So, just trying to um interrupt that flow a little bit to get them to stop and think about where to go. And if Yeah, go ahead and click on that, Lisa. You'll see a nice rendering of of kind of what something like that could look like. And again, with the idea of interrupting your flow as you walk in and then kind of forcing you to that separate that separate entry point. Um if you Oh, go ahead. The pavement color, is that going to be something that we're going to do that kind of has a path to it? So, it was discussed as an idea um to kind of flow everybody to that point as well. Um we haven't gotten any there there was a a comment made a good
075concern brought up about the fact that that requires a lot of maintenance when you stain concrete or stamp in a different way. Um so that hasn't we haven't got a chance to actually think through the detail of that piece yet. joint. Yeah, I I think the intent is that it's the same uh pavement as everywhere else, but it maybe has a different jointing pattern that's uh that kind of directs you to that pattern. So, no different maintenance needs to it. Okay. They they talked about doing it like in a diamond pattern. Yeah. And the bad part about the more joints you put in, the more salt brine gets down in there and the more concrete maintenance it's going to require. Yeah. Yeah. So maybe it's a 4x4 instead of an 8 by8, but nothing small.
076But yeah, it's it's shown as darker here purely for presentation to show you a difference here tonight. But if you did do that darker, what what would be the maintenance on that? If if you had a darker any colored concrete has to be resealed at least um every five years if you go with the right product. Um, most water-based products, you're going to reseal it every year, and every uh uh any color that you go with is going to fade out within a year, year and a half. And then any patching that you would have would be real tough to to match to that as well. Where I work it, yeah, they have stripes and everything. And so that's why I was wondering because they haven't done anything to it in 5 years. So I
077didn't know if that was any any issue or what. I think you could do like a border of, you know, like some sort of a sitting way type of thing. Yeah, I wouldn't do any borders or anything. I just thought if you had a darker gray cement that really isn't no maintenance and things like that. If you if you look at that picture up there um where the smaller rectangles are. Well, what if you did a strip of color up there? I mean, you're still going to have the maintenance. Yeah. I wouldn't because that's that's what ours is is strips and it's Yeah, they it used to be white and they didn't want to wait for white. So then they turned around and did uh more of a black, but then they did more later,
078which was more of a gray. And they could have waited for the white because by the time they got to it and actually did it, it was like a year and a half later. So So no, I didn't know if there was what the issue would be with going with just a darker gray. It wouldn't be black. It wouldn't be It' just be a little bit darker because I like the idea of a focus to go. What would be the difference between what would be more maintenance having smaller joint cuts or you know what I'm saying like like if you did that or having just a just a different color like because to to director Sturm's thought is getting all that salt down in there. You're looking at two different problems. The color you have
079to reseal. So you're that's your maintenance on that part. Yeah. the uh any saw joints or cuts. Um that's where you deal with a lot of like I said, you're you're throwing down a lot of salt on all of our uh concrete and Well, even looking at the sidewalks right now, right where they're they come together, they're all chunks out. Absolutely. But has I don't remember if we've even re have we ever done redone the high school the walkway in I I there's been there's been sections that have been grinded down or replaced but I was going to say it's patchwork but otherwise it's 25 30 years you know I will say and at that point we have to have it redone there's probably not any commercial building or property in this area that pays
080for concrete ceiling just because of the cost of it. Yeah. Oh, absolutely. And you can you can help eliminate some of the cost of the jointing as long as long as you put um oh there's a project called what is it MP1? Uh it's basically where you crack fill, right? Is that the name of it? And there's many products. You have to but basically you're caulking you're filling every joint with caulk and that that will help for a while. But that's one product that kind of helps eliminate that. I think there's a way to do it too just directionally having them cut different. Not nec I don't think we were thinking that it'd be like a real a lot of additional jointing by any means, but or you know just maybe taking the joints and
081like you said at a 45 degree angle different than just a some sort of eye-catching something doesn't I'm not you know I don't need a landing strip. Um but do you want it lit too? Should we put like Yeah. Little arrows can Yeah. Can you put lights on the ground? I've seen that. That's cool. Um, and just to make sure that we can do glow in the dark that we use the correct product on it for salting. Um, I know that the loading dock on the auditorium is has put the dust already and um just want to make sure that we're putting down the the right product for whatever it is we're putting on the ground. Yeah, that's a good point. Yeah. And and and I mean they've gone to sweeping a lot which has
082been significant. And something as simple as moving that bell, which seems seems silly, but moving it back to that area where it it's not in the middle of uh snow removal makes a huge impact on how we get rid of the the whatever ice snow is on like inside the that's kind of they're going to I think draw up some renderings for us on it. We we discussed it. It was my fault. I I knew about it um the I think it was the day of our district day and then I forgot about the conversation and then I called Greg. I was like I screwed up forgot to tell you this. So that was on me. I called him when I called you Thursday last week and I was like I totally forgot to call
083you last Monday. Yeah. If you go to the first one, Dr. Hartman, uh and zoom in on the on so the that little rhombus that's in the middle there, that's where the the bell would get moved back to and just be receded, you know, receated there. So that way that whole front area we can push snow and not have a pillar in the in the snow and then again it's kind of out of the way you know it's it's make it a focal point you know but and it probably I mean obviously we'll keep the plaque with board member's name on it. Um it probably will be a little smaller. It's quite massive the structure is for the size of the bell to be honest. It's a little out of proportion. Um but um so
084we've talked a little bit about maybe even lowering it a little bit so it's more just more presentable as people walk in. It's been stolen before. So that's probably the reason why multiple. Okay. Probably the bell or the pedestal? Yeah, I'm talking about the pedestal. I think the pedestal is a little bit long, right? But I think it's a big So it's more difficult to get. Doesn't end up in the Missouri River. And Okay. Well, maybe we need to think through that then. I guess I that wasn't Can we elect? Yeah, like you said, there's cameras now, which at that time did we have cameras, right? Yeah, we do have some pretty good cameras there. You want to jump to the third one, Lisa, please? Um, so I kind of had mentioned design. Um, we're
085very happy actually. I think they came up with far greater than what we thought was going to happen. But they've defined the space a little bit here with the carpet and that kind of overhang. Um, don't worry, we've discussed the blue in quite detail. Um it won't look as royal as it does in the rendering. Um but the designers shared some Yeah. Yeah. Just the projector. Um but no, the designer is very aware of our um in fact, I've even shared my colors with her. She's probably very annoyed by that, but I said here here are the blues and the grays that that we're going to use in the rest of the building, and they've incorporated them. Well, I do like the carpet change there to kind of define the space. Um, and again I
086and what you're not seeing here is that there's a transient window within that vestibule where actually guests will buzz in before they ever get to this point. And then once they're in this point um to get into the building, they'll be the door that they enter into the building will also be a a locked buzz door. So um excited about that. They've added they're actually reusing several of the of the um cabinetry that that we actually put in because it's not that old, right? Um, so we will be reusing the the the desks that the um the two office ladies have now. The big L desks and several of the cabinets that can be reutilized will be reutilized um as much as possible there. But we are actually going to be adding some storage which
087is always needed. Um and I just the the flow and design um think we're really really very happy with. So yeah. Will um the SRO's office I see faces the vestibule. Is that going to be a window facing the vest? Like so will he have glass? Yeah. So it actually is a big if Yeah. If you zoom way in, you see that window right there? Uh that particular window is not uh a transaction window though. And and the point there is the SRO generally doesn't isn't the person letting people in. No, I just have a line of sight. Yes. Yes. Yep. line of sight both um our goal there was both to the front of the building parking lot vest of view and that's a lot of the reason why that whole exterior is glass
088is to to keep as much you know limit the obstructions as much as possible um so yes they will have much better views than we have now for sure I couldn't see it as well yeah zoom in but on this one it's be a fishbowl yeah so how do you plan on keeping the entrance and exit people separate separate we've talked a lot about that um and and we've kind of concluded at this point in time we're going to try a um portable oh what are they called the ribbons not a ribbon it's like a glass partition barrier to separate the aisles but we don't want to put like we talked about and have discussed like a full wall but you really limit your what they call queuing space in that vestibial so the more
089you know physical structures you build from floor to ceiling then you've kind You almost have to double the size of the vestibule at that point to be able to have enough queuing for people to come into that point because you're going to have students coming in during, you know, well, lots of times because some of our kids come right when the bell rings and they've got it timed perfectly cuz they know and we're all atomic so they've got it on their watches. They know right when to walk in. Others will come in a little bit early, you know. So, we have this queuing problem that we're going to have. And in addition to that, if a parent comes around that time or a guest comes around that time, we need that space. So that's why
090there's no permanent structure that goes there. Um, so that was kind of our idea. Yes, we've talked that's actually a discussion we've had a lot. They changed the door structure for us because originally it was one big double door. And again, we have this we're just such kind people and we hold the door open for everybody. Um the doors on the bottom there's no you can't open that door. So yeah when you come in the you'll actually only be allowed to come in on the upper door so that you're you're physically walking along the transaction window there. That's what'll unlock and let you into the building. Then as the students are checking out, those stations will be down along the other one, kind of forming that natural uh traffic flow. Uh as Joe mentioned, we
091split those doors apart to try to kind of create a couple different lines there. And then we also kind of elongated that vestibule. Uh we took a visit to another school, tried to see how things were were working during uh passing periods. uh and really elongated that to avoid that opening the door and letting somebody in to have that distance between that interior and exterior set of doors kind of helps uh limit that is checkin and like say like students leave early sign out is all is that all going to occur through the Raptor system or do you still have paper sign out forms? Yeah. So no, our goal will be to be all electronic. But right now what we tell kids is if you have a unique schedule, so something that's not um 1
092through six, then you are welcome on a daily basis to come and go. Like you do not have to check in every like so if I get first and second hour I'm at Iowa Western and I'm coming to Louis Central third hour. We don't have them sign in every third hour. Um that's just really not doesn't make sense. So but with this system with how quick it is and the fact they can take their badges and just boom actually it's on their phone. um they can have a printed one, but 90% of the kids, just 99% of the kids want them on their phone and so they can just take their phone and it and it just they pull it up and it's a digital ID and it scans it and they just go in
093and out that way. Um that's practical like we can handle that. Having people sign in on paper every time they leave is is not a it's just we wouldn't be able to handle the traffic of that. Um because again there are peri there are certain periods of the day we counted there were over 65 kids that are coming in you know just leaving because they're done from that period and they're headed off to whatever it may be zoo academy I western done for the day. Well I'm just thinking if we have an event then we have an accurate count of who who's in the building at one time. So yes that'll be amazing. It's not that's not something we've ever really had to that we know who's supposed to be there. Yeah. So we we
094have we could pull that at any time and say it's third hour. These are the kids that are supposed to be here. These kids have been off campus since, you know, 10:05. Um, but but to be able to actually see the log of when they exited the building and entered the building, I think will be I it will be very nice. Good. So, and that that raptor system allows us to do that along with the flow of how this has been set up are going to allow us to to be able to obtain that. So, yeah. So, every student will have a batch. Yep. Yeah. And again um when we talked to the I don't know if we can say the district we visited but um when that district is larger than us by about
095600 kids 600 700 kids um and they have a modular block schedule which is a ton of movement um I mean kids are coming and going all the time and um they the principal said he prints maybe two or three a year of actual physical IDs because kids don't have a cell phone or don't want to do it on their cell phone but they could use their Chromebook they can use their cell phone. Um, and it's it's an app that they download and and we we obviously do all the back end of it and then they sign in and that's their digital ID. Um, it's also electronic so you can't screenshot it. So when you actually look at the ID there's movement within the ID so that people aren't screenshotting and sharing and doing all
096those fun things. But wasn't the raptor the one that uh tracked badges throughout the school to keep uh that way, let's say something happened at 10:05, it knew which students were in that classroom. Uh not necessarily. So what what the badges that Mr. Venchettle is talking about, they're they'll just it's a QR code. So, so they'll either have a it's it's either have a badge or a lot of the kids, like we went to Westside High School to look at them. They all had um they all had uh it on their phone, so they had the QR code on their phone. So, they would pull it up on their phone and scan in and then the person sitting behind the counter can see who scanned in, see their picture, they scanned in at this time,
097they need to pass, don't need to pass. The the Raptor system that that with the badges, that'll be for all staff members. And yes, that does they do triangulate to whoever pushes the button. It won't tell you how many kids are in the class or not. Students will not get that badge or whatever. No, the students will not get that badge. The students will simply have either a badge we give them with the QR code that is unique to their personal identifier that they'll be able to code in and code out of the school or they'll have it on their phones and they can code in code out with the with the QR code. So, it's just a better way for us to track cuz right now if you're in the school, I agree. Walk
098out, walk in. Who's uh who's in and who's out? Mhm. I I thought the capabilities were there that it knows that Johnny is in this class and should something happen, we know that Johnny was in this class along with 30 other kids. No, we don't have I don't think that there's I mean there probably is a technology out there. There's some legality with that because we asked about that several years ago. Um and there's some illegality with actually tracking students level and their and their whereabouts at that level because they used to have they had RFID ones out a while that we looked and you know and I don't maybe laws have changed since then but at that point in time you couldn't get that granular with tracking there. There's there's a one of the
099systems we looked at which was a Centix, not Raptor. They had a they had a badge for visitors that you would give the visitor a badge and it would track the visitor at all time, but they would have to sign a disclaimer saying yes, they knew they were carrying this badge at all time. It was going to be tracking them at all time, but it would not be something that would be popular for staff. Staff don't like to feel like they're being tracked at all times. The staff one will only track them if there's an emergency and they and they push the button on their badge and then it will say staff members here, you know, for the for the administrative body to find them. Yeah. Can you just really quick walk through then the
100plan for implementing or building this out because I I believe you said it's going to be two phases. the exterior phase can start first and then next summer we can do the interior and kind of blend it in together. Yeah. So, uh if if this uh is is approved uh as was mentioned earlier, we'd be able to get it out uh for bid here pretty soon uh to be able to come back to you uh towards the end of July. I think that would give a contractor the opportunity to begin uh building the addition outside uh in in the fall and kind of be done with that by summer of uh 26 so that the interior of that could be done over that that summer and tie that in. Cool. Y there's maybe a couple
101different Joe's covered pretty much everything, but a couple other things I wanted to to mention. one. While we're looking at the exterior rendering here, uh the additions really all materials that are on the building right now, that brick, that kind of tannanish yellow brick is the same uh the majority of the brick on your building is right now. Uh the windows would be the same aluminum uh system and and color and and the top of that uh is the same kind of metal panel that you have over the the the existing entrance. It just a little looks a little darker in this view than uh over the entrance on the left just because it's new and and that's existing in the rendering. Yep. Uh the other thing I'd say if we could go back to
102the site plan please. Um from a a traffic flow standpoint, uh Joe mentioned kind of having that that landscaping island in the middle to you know for the visitors parking that deters you from going to the original uh main entrance. And as we talk through the paving jointing, how we get people to to go towards that new entrance during the day. Uh but we are maintaining that current uh sidewalk path directly to that entrance from the student parking lot. So uh that first rush in the morning, those students are able to use all those doors and and get in like they like they are now. Yeah, our mornings and afternoons will look very similar to what they are now. We're not expecting those people to go through the office. That would be crazy. But there
103was some shouldn't ignore it. There was quite a bit of discussion about the utilization of all these spaces and whether or not an addition needed to be added or not. So that was very well thought through. Um and a lot of conversations about that front entryway. Um, I was I will tell you after we kind of looked through some options and they came up with some great op options as far as very creative ways to utilize that, but ultimately in the end it completely cut our flow down through our building. It completely changed the look of our building. It took away um all the the trophy cases that we utilized for the fine arts, the student clubs. Um it it just it was it was a very skinny and long space and really the admin
104were so far away from the the office staff that it wasn't even practical. Um not that we ever have an angry parent ever walk in the office, but it just it it just put everybody in a really bad spot because anything happening up front, we were so far away from all of it. So, that was considered as a way could we utilize that interior space that already exists um and well thought out, but in the end, it just really wasn't a very practical solution and we would have spent a similar amount of money and we probably we just wouldn't have gained that much. Um we're gaining a lot here. We're gaining an uh the ability to grow. We're gaining some office space and conference space. That nurse's office needs a significant amount of of work.
105So, I just think there's a lot of pluses to just adding even though we're not bumping out too far. Um, and I and I really give them credit because one of the major concerns we had is will it look good? Like how are you going to make this look by adding this vestibule on? And I've been very impressed with how they've u mimicked the lines and the angles of the building and the materials and really actually looks pretty darn sharp in the in the rendering. So I think it's going to look really great when it's all done. I will say I went and walked through it and then talked to a few. Um, what's the consensus of everybody that works in there? I mean, are they happy with this plan? Oh, they're over the moon.
106And I've included them. Um, and I mean, like, yes, I've talked to the admin team, but mostly the office ladies and the nurses and Amanda Clanton and because I mean ultimately they're the ones that Yes. Yep. They are really they're they're excited about the flow. Um, they're really excited. It's when you're already in a position and you're doing the day-to-day, it it doesn't seem like a big deal, but when we go to hire people for that, especially that front desk, you wouldn't believe the amount of angst. And I don't blame them, but there's a lot of angst to like, well, wait, so you're you're going to set me where? And I'm the first line to what, you know? So, um, and I think the the current staff the anxiety comes too with the fact that
107like they are monitoring that door. So, everybody's got two screens and we have like five video cameras on that vestibial. So, I'm not saying it's not safe because we are like every single office person in there has an entire monitor dedicated to to multiple camera views of that front door, but in the end, if someone really chose to run, they're going to run. And it makes our staff anxious because they just feel very responsible and obligated to watch that and monitor at all times, they're so relieved at the idea that we will have a space right within the office that people will be stopped. There'll be a process. They'll be able to move to the next spot. Still stopped. still a process before they even get into the the building. So, there's really, you know,
108two very clear points of of lockdown before they ever could enter into the building at this point. So, it's it's it's just a yes, it we have included the office staff um a tremendous amount. They love the conversations around carpet and colors and all that, but they've been a they've been very much a part of the um the flow um and we've taken their feedback and and and utilized it as much as possible. And actually, we've moved some stuff around because of it. So that whole little work desk that happened on so right behind the two L-shaped desks, that was their they were like, "Hey, we need more workspace right here." Um so that was an example of where uh the architects came in and said, "Okay, we'll give you more workspace right there." Um
109so yeah, they've they've very much been a part of it. Uh Amanda um and Jamie Lucides is our our health associate and then Amanda Clanton is the district nurse. They gave a ton of input on the nursurse's office, things we don't think about like lockable space for medication. They wanted an ice machine really bad because kids need ice all the time. They're always hurt and we don't we make cubed ice so everybody gets like four ice cubes and it's silly like no put an ice machine in so that people can have bagged ice and and be able to deal with an injury. Um the the separate uh viewing space was real big for them. That was not something that was on my mind and they're like we need a space to be able to take
110a student back and and do some conversations and viewing without clearing the entire nurse's office. So, um, yes, they gave us a lot of feedback on on all those pieces. Good question. I walked through the nurse's office. I couldn't believe. I know. It's I'm like, "Holy mackerel." It's closet. Yeah. Yeah. It's more of a closet. Can you talk real quick pricing estimates kind of the ballpark that you're in in right now? Yep. Uh so uh for the we're we're probably at about 1,300 uh square foot for the addition about 23 2400 for what's shown blue is renovation. Um that that's going to be about a million and a half for for that right now. Um the the kind of courtyard entry area uh is not included in that. Uh that kind of got pulled out
111of the parking lot project. Um, and I think that that's part of where that came in low and there's budget to cover that out of of that is my understanding. So, um, it's it's kind of tracking right in that one and a half million range. Uh, now we'll we'll do what we can to to bring in, uh, as many contractors uh, get some interest uh, in the in the bidding process as well to to get a good competitive bidding atmosphere. Is it this school year where you're going to cease allowing them to come in the wait room back door at the beginning of the day? No, we never will. Yeah, they can still come in that door. No, no, we we we'll still continue to have the three entry points in the in the mornings
112again. Um, and it it it's always tough for us because while I don't want I don't want kids in the parking lot hanging out, our commons is always so big and we already have about 5 to 600 kids in the commons every single morning. Um, and if they ever counted the ratio of staff members, students, we'd be in trouble. But, um, so they they time it. A majority of the kids will time that and they'll just wait and then as soon as they know, they they all come funneling at once. And it actually works out well cuz your by the time you get all your bus riders and drop offs in there um it almost fills the commons as it is and there's no I mean it's standing room only and so if we required
113every kid that was you know in the parking lot to get their butts in the we wouldn't have room. Um so it works out well and so that requires us to have three entry points kind of all at once needing to handle that traffic in the mornings. So good question though. No, so that won't that won't cease. it'll be exiting. I I think with this new update with the security piece and and Genitech and the door alarms, we're going to be able to have sensors in a way that those sensors will go off if a door is open unless a badge is used. Um and then that would that would then alert us to say like, hey, students leaving and we can follow up. We had that problem years ago before. Um we I mean
114cuz there's I think there's almost 68 doors somewhere in there and uh for a long time we didn't have any kind of alarms on anything and we would lose kids out every door and so we finally went through and put all those dummy I call them dummy alarms but they because they don't connect anything but they go off and make a really loud noise if you leave and so that allows us then to follow up and watch cameras and we clean that up pretty quick once we once we had that accountability. Yeah. And and door door access is going to be next summer for Titan Hill Middle School. So they'll get they'll get uh alerts on all of their doors. So any door opens, any exterior door door opens in the building and Mr. Vinad
115will get a notification. So that'll kind of all be tied into the final piece of this as well. And this is great. I know we've tried over the years to fix it and and you know the last one was bringing getting rid of the conference room, bringing it up and everything, but this will actually fix it. And but you only have so much money. Yeah. And we did the best that we could. We did. And we we greatly improved cuz there's a time we didn't even have a line of sight at the door. We couldn't even see the front door from the office. So we we've made great improvements. Um and they've all actually will benefit this um in the end. So well like for instance right now we currently have the video intercom system
116on all of our on all of our and front entry doors. So you have to buzz in, they can talk to you. video conferencing like that's all currently available. Um you know one of the another fa safety feature I don't think we touched on is on this picture right here you'll see one of the reasons for the raised garden beds versus the um standard garden beds that you see now is because it also provides some protection in the form of ballards. You know that's one of the things that was recommended in our safety inspection was that we install ballards. Ballards are unsightly. Like they're just kind of if we're going to redo the entryway anyway, let's make it a usable space. So you put up, you know, big old blocks for people can kids can
117sit on. Yeah. Before schoolards, you still have to They're in the way of snow removal things. So yeah. So you create garden beds and you put up these things and it creates, you know, now will it be 100% foolproof now? I mean, no matter what you do there, if people want to find, if there's a will, there's a way. They're going to drive around them, drive through them, drive over them. So, but it's better than what we have now. Right now, we have the uh we have trees and we have the the bell stand. Yeah. Like that's what we have. So, trees will be gone. If you notice, there's a lot of shrubbery that's going to be lost to this, but and that really helps line of sight from a security standpoint as well. And
118maintenance. Trees and plants are beautiful when they're maintained. Yes. Take a lot of work, though. Yeah. So, yeah. Are we still uh are you still looking at relocating the trees? Possibly. I still haven't got a a bid on that yet, but I did talk to Titan Hill today. They would take trees. They love trees on their playground. So, they're beautiful trees. Yeah, they really are. They're It just depends on how much it costs to spade a tree. Tree spade out there and wants to give us a deal, give us a phone call. So, so yeah, I'm going to buy a pair of nice earplugs for the for the fall. I feel there'll be a lot of construction outside my window. No, I don't know. Do we know? One of the things that that I'm not
119sure if we touched on was do we know is the is the glass between the receptionist and the SRO is that reinforced glass? How does that Yeah, thanks for mentioning that. I think everything within that vestibule area would be uh kind of a safety glass, right? So, and I've had some pretty detailed discussions with office staff about that. They feel very comfortable with the I think it was a twominut basically it's kind of like a a two-minute barrier that they sat there and shot at it forever or banged on it forever like that would at least give you some time to two minutes to get in a different location and out. So, they felt very comfortable with that idea. We'll get you one of those carts that you can have your laptop and then you
120can be walking around the building. And it's actually a great excuse for me to just not be then you won't be sitting in your office or at the moment. Okay. Do you guys have one of the reasons I asked them to present today is because even though you're not necessarily voting, the vote's going to come on the 21st and the vote's going to be, you know, as a result of the bids and everything else. Is there anything about this plan that you want them to finalize before they send out to bids? This is more of a feedback kind of a last opportunity. Otherwise, we'll see what this plan brings as far as bids go. So, I think if you you've got the traffic flow, how they're going, which way they're going out, which way they're
121coming in, that you're not going to be stuck at one door and then a door here. I mean, as long as you have have that, I think that it'll be be good. And then with the nurse's office, I thought, you know, um if they have high tables, if there's a high table in there for um kids that have disabilities in that that they would have something to, you know, be able to lay on to get cleaned up and things like that. That would be because I state of Iowa that was one of the things in rest areas that they wanted some type of table and that was for for kids that are good size. So, and and we actually have a very we have a a defined space um with a restroom with a high
122table and cleaning supplies in in a different location, but that's a good that's not something I thought about. Yeah. Um but that is Yeah. But we do we have that currently on site. Right. So, Right. Yeah. And I've talked to I've had the opportunity to talk to several board members, especially as they've come and walked the building. Been pretty excited about this. And so, I've shared a lot of this with some of you. Um, so a lot of this wasn't new to some of you, but um it's been a it's been a great process. Looking forward to it all. Thank you. Seems well thought out and planned. All right. Thank you. very much too. Uh, one of the things I will point out too, uh, so we did have um, uh, BCDM did did put
123in a a bid to do the um, be the architect for the middle school renovations as well as another company called CMBA. They we had interviews with them last week uh with the um board ad hoc facility committee and um they did we did decided to go uh with BCDM. So they we will have a um an opportunity for you to review a letter of agreement. It's going to be a basic one um until we know the scope. It's going to take a while to develop scope. So it's hard to develop pricing up front. So, we're going to do something a little bit unique where essentially we're going to it's kind of like what we did at Shy Hatterie before where the contract will include a almost like an hourly wage um for them to
124do their work uh until we have a scope and then all of the all of the uh um invoices that will have been invoiced up to that point will then apply to uh the overall uh scope of the project. So, um kind of protects them from if we decide we're doing nothing at the middle school, they still get compensated for their time, you know. So, um, but that'll be, uh, we'll have to do, uh, a special board meeting, um, before July 21st with there's several different agenda items that that we need to take that we need to cover, um, that just can't wait for the 21st, but yet we didn't have before this meeting. So, um, we'll touch base on those. So, excited to continue to potentially work with um, these guys and uh, um,
125see what they can come up with. The This was just a teaser. We'll see what the middle school the middle school renovation. I'm I'm I'm super interested in that. Be like a Netflix special. The bar has been set. Yeah. Yeah. So, did you give him the give them the feedback and the concerns about the plans that they had presented though? Not necessarily. Not yet. No. No. We when we get into conversations with them about about that in more detail. So that was more or less picking the the architect and not the any plans they brought any plans they brought were just you know just to show their range range of range of options. So they'll start fresh when we start really diving into it. So okay there's no vote or anything? Nope. There's no vote.
126You guys feel free to go. Yeah, I'm gonna blame unless you want to wait for the rain to slow down a little bit. I think I want to blame Brett for Thanks for thanks for cursing us there, Mr. Wallace. It was dry prior to your rain comments. So, that's what I was thinking, too. Thank you. Thank you. Thank you. They talked about a little rain and it's like pouring rain. Yeah, I was like, "Oh, that's awesome. Sweet." Wants to go play in mud puddles after this. So your thunderstorm warning till 8:30. Oh, awesome. Oh, yeah. Don't worry, we'll be here well beyond 8:30. So, my alarm keeps going off. All right, we will move forward to 7.02, the BBU memo of understanding. Uh, this is just an agreement with University that allows them to send
127us uh student interns, student teachers when they have them. So, just annual um agreement. I'm just curious with all those these contracts, how many student teachers do we typically get per year? Do we get quite a bit or do we Yeah, I I was going to say we usually have maybe at least one or two at each building. Uh I I'll tell you we probably don't get as many as we used to because some of the larger schools are now paying. Like I know Okay. Um like and we don't pay anything for you to student teach here. Um but my my former mentee uh he and his wife are student teaching in OPS and I think they're making like $9,500 student teaching, you know. Yeah. Just student teaching. And uh allows it yet, right? I
128Well, Iowa does allow it. There's nothing that restricts it, but but we don't we don't pay anything for student teachers. So on on the flip side, we don't really hire a lot of new teachers, but the majority of teachers we end up hiring are are seasoned seasoned teachers that are looking to maybe have get a position at a metro area school that's not necessarily a large school, you know, so they come, you know, so we don't hire a lot of brand new people, but I love giving students the opportunity if they want to come and participate. So absolutely. Yeah. Well, and then we've also had midy year someone who has student taught here is like, "Hey, yeah, come on in." For sure. Absolutely. So, it is good to have. I I love having it. Yeah.
129It's like Mr. Finch back there pointing to himself. I still discuss the decision to this day. What a great one it was. So, all right. Any other questions, comments on the memo of understanding? Okay, we will go to 7.03 202526 district student fees. Um, on this one, uh, I'll kind of let Andrea talk about a little bit. The only one that's changed on here was our lunch fees. So, the state sets guidelines that we have to, uh, follow as far as what we need to charge for lunch fees, and we don't have a whole lot of say over it. We have a little bit of flexibility, but I'll let Andrea talk about what those have changed, too. Yes. So for breakfast and for lunch for fully paid um all of those are increasing by 10
130cents for the students um and then the adult um charge uh had to go to uh $5. So that was a 15 cent increase. Um one other uh thing is uh the high school yearbook uh went to $70. it was at 68. Um, but that was a Justin's um increase on there. So, that one is 70 instead of 68 as it was originally in the packet. And then the Chromebook um those are just updated to the actual um replacement costs that we have each year based on um what our Chromebook renewals are. But otherwise, all the other fees are staying the same for the textbook and technology fees. And um then the activity ticket fee as well is still at the $10. So the Chromebook renewal fee actually went down because we got a heck
131of a price on Chromebooks. So about by about 100 bucks. So any questions, comments? Okay. Then we will move on to 7.04 medical leave pool policy second reading. So, this is second reading. Um, this is essentially the same uh policy that we did last time. Um, just didn't know if you guys had any um additional updates on that. No, I didn't. So, this would just it would enact it as of, you know, this school year. So, we would kind of throw it out there and people can sign up for it as they as they would like. So, Any other questions, comments? 7.05 student personal electronic use policy. First reading. So, this one's on here. It's there's actually an approval option for you guys because this was required as part of state uh changes to state
132mandates. Um I kind of leave left I'm going to leave it up to you guys to determine whether or not you guys want to think on this one. Uh this was the recommendation from IASB. We took IASB's recommendation. We took the the um state department of ed's recommendation and then we met as an administrative team and we discussed you know what could we enforce what could we you know essentially what the what the law calls for is that there are no student devices allowed in instructional areas. So during instructional time what does that mean? What is an instructional area? you know like that is that could be really up to um you know interpretation and we the whole point of this policy is to remove interpretation and make a clean cut. So what we had
133discussed was saying that you know what really and when you talk about student electronic devices they call it the cell phone policy but it's not just cell phones it's any earbuds, headphones um supposed to be including watches and so there's some language in here that basically states that if you have a watch on you're not to use the watch as a as an electronic device. You can tell time on it but it's not to give you any notifications. You don't have to send texts on it. You know that kind of stuff. You can wear it. It's fine. Um, kind of like the cell phones we talked about. It's gonna be really hard to tell you to leave your cell phone um in the in the in the hallway. However, you shouldn't be pulling it out
134during class. If you have in your bag, if you have it on you, you know, that's you you shouldn't be pulling it out during class at all. So, classrooms is really where we drew the line. And really anywhere where instruction could be held. So, during the school day, so gymnasiums, wait room, uh, classrooms, um, office areas, etc. All of those are considered off limits during the school day. That's from bell to bell. Um, where you can have it, it was easier to say where you could have it. You can have it in the hallways between class. It's a 4-minute time period that you can check your messages. You can still c or uh communicate with your parents if needed. Um, or during lunch period. You can have it out during the lunch period. So, what's
135been really hard through our discussion is how is is talking about, you know, things have changed not only for students but for parents as well. parents to tell parents you need to contact the office to talk to your kid is probably never going to work again because once you have access to your kid immediately with a cell phone, it's really hard to get parents to go back and do it any other way. Some people say that's not hard at all. It's the way how we used to do it. I get it. But for those of us that have to maintain and and and enforce the rules, parents are habitual violators because they're the ones we'll have kids take out their phone during class. I mean, I just had a kid I was walking through a
136shop class and a kid was on his phone. I said, "What are you doing?" And he's like, "I'm talking to my mom." And I'm like, "Tell her you can't call you right now. You're ding class." He's like, "Well, so anyway, it's just kind of funny like it's not just the students as parents like like and I'm a parent and we're issues." Like that's the reality of it. We as parents are issues. And so, um, we need to also curb what our expectation is for immediate correspondence with our children. And so by stating that they can have it between class periods or lunch, we're still giving parents an option to communicate with their students. Um but any other time their their electronic devices are not to be had. So um some of the policies went as
137far to say and this is just I'm going to throw this out there because people might say, "Wow, that's pretty extreme." Well, the original policies that came out even included athletic athletic and activity events at the school for us not to allow cell phones. And I said, "Well, I am not trying to monitor cell phones at a football game. Like that is not going to happen, you know, like holy moly." And so, um, we just said, "Where is it really?" So, starting this year, and this will primarily affect, we do have it written in two different areas. For middle school, high school, they can have their cell phones during passing periods and only during lunch. For the elementary, they can't have them at all during the school day. they can have them before school and
138they can have them after school because we have kids that ride the bus and the parents like to follow them on their phone and make sure that they arrive at school and that they've arrived at home. And I totally understand that. Um, one of the other things that's in here is some of the recommendations for if if a cell phone is out during class time. It is the responsibility of all staff members, not just administrative staff members, but all staff members to enforce this policy. So if I as a staff member see a cell phone out during a class period or dur they have a headphone in it is my responsibility to ask them to put it away. Now how they respond will determine whether or not what I do next. If they say oh
139I'm sorry I put it away. That's fine. If they say, "No, I'm not going to put it away." And the teacher feels comfortable asking them again and says, "Please put your cell phone away or I will need to contact administration." And they put it away. That's fine, too. The teacher can have individual consequences for that. Where the main consequence will come in is if a teacher says, "I need you to put your cell phone away." And now I've done this two or three different times. They can require this the student to then take their take their phone to the office. I need you to put your phone in the office. It'll remain in the office till the end of the day, which means you don't get it during passing periods. You don't get it during
140lunch. If a student adamantly refuses to put their phone away or to bring it down to the office, it is no longer treated as a cell phone or an electronic use or offense. It is now treated as insubordination. An insubordination almost always results in an automatic suspension. And so that's where this really kicks in is if a student is going to be compliant and they pulled it out because it dinged in their pocket and I forgot to turn it off and you know then we're going to be flexible with them. We're going to work with students. If if if you're a habitual violator, you'll probably end up turning your phone into the office on a regular basis as long as you do that every time. But if you're really going to argue with staff members,
141we're not having our staff members deal with that. The staff members are not they they need to teach. They need to teach and they need to help kids become productive citizens and they're not going to sit and get in power struggles over over electronic device. What will happen then is if I tell Mr. Storm you need to put your phone away. Mr. Storm's like no I'm not going to put my phone away or I'm not and I'll be like that's fine. Now you have to take it to the office and he says I'm not taking to the office. At that point it's no longer the teacher's responsibility. At that point it goes to the administration. They will contact administration. Administration will now treat it as an insubordination. So, that's the part of the policy that's
142probably the heaviest part of this policy, but it almost has to be that way because we we can't have our staff get into power struggles with students over electronic devices. And our students have to understand like all you have to do is comply. Put it away, put it back in your pocket, put it in your bag, take it to the office, and we're done. The conversation's done. It's not a hard conversation. You can you can have it in 48 minutes when you walk out in the hallway, but you can't have it during class. So, I guess do you guys have any main concerns, comments about the way that the policy is maybe being proposed? I know there's nothing to be done about it because it is legislation, but to your point of we want teachers
143to be able to teach. This is just another legislative item that is causing extra absolutely effort on teachers that's not well thought out. Right. That's my opinion. Um, my concern on the allstep will be required to enforce the rule. I think I heard you say it's at teachers discretion. So, I'm thinking of like there are certain classrooms kids have finished all their homework. They finished everything they've done. Is it a mandate they still can't pull out that phone to read a book on their Kindle or to play solitire because they have nothing else to do? They cannot. No. And that's a recommendation from our attorney wants it banned all day all the time. Okay. Uh we're saying that's we need it that's for communication purposes that's impossible. You know, we're not going to win that
144with parents. But for us to say you can have it during hallway time and during um during because it becomes really the problem with enforcement of it is you either need to to have a clear-cut policy that says no classrooms at any time because when you start opening up that avenue there's no difference from what it is now. And if you start saying well it's not during instructional time but if one teacher says well I put my my assignments on Google Classroom and kids are just working. It's independent work time. They can have their cell phone out the entire time. And then the next class, a teacher's doing the same thing, but they count that as instructional time. And kids have their phones out. Now, we're getting empower struggles with kids because one kid says,
145"Well, Mrs. Shuffle says that I can have my cell phone out because it's independent work time." And that teacher's like, "Yeah, but to me, this is instructional time, so you can't have it out." you know, and now we're setting the we're setting the groundwork for for more conflict that way versus saying no classrooms at any time. And and that's really what we're trying to do is we're trying to make it easily enforceable. And when we say enforceable, we need them to just not turn a blind eye to us, be able to say because what where teachers get really really frustrated is when some teachers are following the rules and other teachers are not, you know, and that that makes it really really uncomfortable for the ones who are trying to follow the rules because they're
146like, I'm trying. I'm not winning because my neighbor's not doing it, you know. And so if we just say, listen, all you have to do by enforcing it is don't let them have it out. Don't if I walk in your classroom, kids should not be on their phones. You know, they can have it in 48 minutes. They can start bringing a book to class. They can bring, you know, cards. They can bring, you know, if you want them to have something else, that's fine. And I also think it's a slippery slope when it comes to legislation. If we try to identify what instructional time is because it's up it's up to different teachers to determine what their instructional time is. So, are there legisointed that? Well, this not really. No, that see that's the problem
147is the department of ed's recommendation again the department of ed who was supposed to be providing guidance was like ban them all the time right unless you don't want to and it's like well that's like you know so they're they're really it's just really becoming an iffy thing and I can let Mr. Mr. Vinaddle, if there's anything that I haven't spoken about or like as a superintendent, it's easy for me to sit here and say we need to do this. As somebody who actually has to enforce on a regular basis, you know, it I mean, we're spot on. If we if we start to try to identify instructional time, we our policy is that right now students should not have them out during special times and our policy states that the teachers tell them to
148put them away and after the second test they come to the office. Um, we need to have a very clear the classrooms. You can have them during passing and and lunch time. That's just the only way we're going to be able to truly um get after it. Frankly, the data is quite good. Um schools that have gone to this model have had increased engagement, better test scores, less failures. I mean, it's really the data speaking it's the right move to make. Um and if we we don't draw a hard line in the sand, we'll Are there any teachers that do require that utilize a phone on a daily basis like well you don't don't go buy a calculator because you have one there are but we also provided this for Chromebooks they can access everything
149so calculator scientific calculators even sol I mean I've been in several classrooms it is nice sometimes to take the excuse way of like, oh, my Chromebook's not charged. Well, get your phone out and get on Google Classroom. Um, but ultimately in the end, we're just going to have to be better about getting a loan Chromebook, having charges, whatever it may be, um, to curb that problem. But they they can access uh, their access to education will not be limited due to the fact that we're banning phones during class time. And and and again, I forgot about the the the the Chromebook. The Chromebook's available to them during the entire class time. So if the point of the ebook, if they want to continue, if they want to read an ebook on their phone, well they
150can read an ebook on the on the Chromebook. If they want to play solitire on the phone, they play solitire on the Chromebook. Not that we want them to, but like you know, there are options like the the thing they can't do on the on their on their uh Chromebook is get on social media. You know, they can't get on social media. They can't uh direct message their parents. They can email their parents. You know, they can't direct message their parents. So like there's there's just some things that it takes away. And really, it's not bad to remove social media from kids for a set period of time. You know, they shouldn't have access to social media 24/7. Like, that's not good for them. So, I've just got one question that that would apply mainly
151to high school kids, especially those that take classes at Iowa Western. They all have an authenticator app to access their classroom materials. Is there any situation at the school where they would still need to use that authenticator app to be able to access those things or do we have a tool in place if they do any of those things at school to where they'd be able to get in if they were to get like booted from their Google account just happened to me um and log off they may need to run the authenticator for that I don't think any none of our other programs have a two step authentication right so it's just their Google original Google account. Um, and honestly with those Chromebooks or but I mean for Iowa Western kids that are trying
152to access the stuff. So like they can go through the password on here but like the rock account. Yeah. I I mean teachers are going to be reasonable like if Okay. If we're teaching English comp and all the kids would sign on for the first day. I mean I'm not saying that like would be reasonable but um it would still just be teacher discretion. There wouldn't be Technically not. I mean, technically the policy says no funds, but um obviously we have to work through those situations and I think we'll we'll get through them. I mean, I we'll make sure kids have access to all that they need. Com common sense approach, right? Yeah. Okay. Yeah. Yeah. Otherwise, I don't honestly with the changes Yeah. You know, kids are going from sixth periods to eight periods.
153Um they're they're going to have shorter class periods. So there's less of that like ending, you know, the trimester system is is designed in a way that you're supposed to be able to provide instruction, have collaborative work, and have independent work and have supported independent work. Well, it's been a long time since we've, you know, gone through that and really trained on that. So, you know, that end of class time that we get right now at 55 to 60 minutes isn't going to exist any longer because you're going to be sitting more at that 43 to 47 minutes depending on the day. Um, and again, they're having they have eight periods instead of six. So, I'm hoping to utilize the time. I mean, that's our goal is that they won't have time for solitire or
154um or reading. Not that reading is bad, but but you know, like I I'm hoping that they're going to be utilizing that time to get homework done and to study. And maybe I'm fantasy. Well, and and there are a couple of of random situations that we came up with like one would be our new alternative learning center. Like that is considered an instructional pay place the entire period from beginning because there's no there's no um transition periods. There's nothing like and kids eat lunches at different times. So, um being able to provide them an opportunity to check to check their messages as well on their phone as well. But then coming back in the workspace and not having access to their phone, that's something we'll work out. Same thing with our in school suspension. that's
155considered an instructional space the entire time. But honestly, if you're an in school suspension, you probably don't need to be checking your phone during the day, you know. So, you'll still have lunch time, you can check it, but outside of that, like there's that's off limits as well. So, we are looking into there's a we looked into several options um for what do we want kids to do with the phone? So, we want them to leave in the locker. So, the problem is is we removed a lot of lockers because kids don't use lockers. So, we really don't I don't think we have a locker for every kid anymore. if they wanted it. I mean, if they want one, we give them one, but most kids don't use a locker. You know, requiring them to
156keep them in their bags, that's an option. Um, requiring them to check them in like in each classroom and put them in a that becomes a deal if somebody grabs somebody else's phone. Um, there's an option out there. It's called a like a it's like a almost like a magnet or a bag. It's like a bag that when you come into the school, you slide your phone in it and then you swipe a magnet and it's locked until you slide swipe the magnet again. And then you put the magnets like at the entry of the school and then like at lunch. So then they're basically in the bag. You have the bag on you the entire day. So you never lose sight of your phone. But in order to open it again, you have to
157swipe a magnet. That's pretty cost prohibitive. We we'd rather have we'd rather teach kids how to how to be, you know, self-manage and etc. and have options for in between class periods and those types of things. We have talked about using the bags though, purchasing some to try them out in for in school suspension and uh and um during the alternative ed uh classroom period. So potentially kids that can't call the policy or kids that can't call the policy. Correct. Cuz that's the biggest situations where they have to put their phone in a bank. Yeah. And you will see in the policy too that there is there is exceptions for students based on 504 plans um or medical need. Um, so p primarily I'm thinking like my nephew has uh diabetes and he has a
158you know he has his monitor and he has his I mean everything's on his phone so he carries a phone everywhere he goes because it tells him what his levels are, what his insulin uh when he has to do an insulin pump like it does all of that. So there will be exceptions for that. Um, and again we talked about too like there's also an excuse in there for like um there there might be a situation we we brought up a situation for instance if if a parent called and said listen um Mr. been chat or uh you know Joe's Joe's um grandpa is going to pass away any minute you know we would is there any way that he can carry a cell phone on him for the day and if he passes away
159we can notify him right away like there are situations like that that we are absolutely going to be um compliant with you know like yeah we are going to we're going to support students first that's what we always do um but for the most part it's not necessarily needed you know so Mandy would like me to add that the middle school um for a while now their policy has required kids locker she said it's worked really well so they will continue to to do we um require parents to like if they get the handbook to initial it or do anything like that do we need an exhibit or addendum or something to this that would outline to parents, okay, your kid can only check their messages from 9:30 to 9:34. You know, something to outline
160to to specific bring the attention to what the legislature has said and what we're going to be doing. So, we will have a roll out. We talked about the best way to communicate this with parents and for sta or for students. um any of the any of the uh disciplinary things, you know, like this is a is a is a board policy like discipline will vary based on building and based on age group. And so we talked about the buildings creating their own disciplinary matrices based on you know what's best for their buildings. Um this would be an out what this what this policy says is there will be discipline for you know violators of this policy. There'll be discipline for having your cell phone out when you're not supposed to and going in insubordination,
161which is a different different offense than just having your cell phone out. You know, I mean, it's going to happen. People are going to the cell's going to fall out of pocket. It's going to turn on a ringer. Somebody's going to take it from somebody and have it. We're going to see it. And it just comes down to and our teachers, we've always given our teachers the discretion to monitor this in their classrooms. And the biggest thing is they just can't have them out. They can't give them the permission to have it out. But if a teacher says, you know, I don't want teachers to think like, "Oh my gosh, Jen McDaniel's such a great student and she actually has her cell phone sitting or her cell phone buzzed. Now I have to give her
162a disciplinary consequence." Be like, "No, here's the deal. You're a great student. This first time it ever happened, like just don't let it h you know, now if it if I look at Mr. Sturm, not picking on Mr. Sturm, but if he's like, Bubba, this is the ninth time in this week that you've had your cell phone out. Like now we're going to look at a a classroom discipline. now you can't have your cell phone anymore, you know, now you got to take it to the office for the day. Like we want to give our teachers the discretion to be able to do that. Um, but as far as the the insubordination is not going to be dealt with with staff, that's going to go straight to administration. That's not that's simply if a kid's
163going to tell a staff member, no, I'm not going to comply with you. That is instant insubordination and we need and that that can't that can't occur. You know, I just wondered if there was anything that to bring it to the more of attention to the parents because like with me, I would text my kids. Not that they have to know right now, but hey, I have to go down to grandma and grandpa's. I'm not going to be home when you get home. Yeah. You know, I'd text them then. Not that they have to call me or anything, but are they going to but if I needed to talk to them besides calling the office, is there something that we can present to parents? Because that is going to be one of the things. It's
164like why why can't I just text my kid real quick and they answer me real quick, right? And and it does say except for passing periods, lunches before and after school. And then every building has a clear-cut schedule where it toss it discusses the passing periods, the lunch periods and before and after school. So if they can put those two together, match them up, and we can probably send a communication out that says, just a reminder at the high school, and we can actually have the buildings do that. Here's our policy. We discussed the district was going to send out the policy updates from district level. This is the policy updates. And then the individual buildings will communicate their very specific like because I'll even probably say here's like kind of the progression of consequences
165if they don't do what they're supposed to do just so that there's no surprises. So when it comes down to it and the staff member asks for a phone, nobody's surprised that they have to turn their phone over 10 days. But yeah, yeah, you're spot on wheel. Right. It'll be something we communicate, especially at our level because we'll probably be the most active building. Right. Right. Well, and it's just, you know, educating the parents that the state has changed this. This is what we're doing and we've got are numbers. In fact, the the legislation says that we have to have a plan on how they can reach their kids. So, that would be everything we send out is like here's you call here's the numbers to call. Um, right? you know, probably give them a
166few numbers so that if someone doesn't answer, then you know, in case of an emergency, use this line or whatever. And yeah, we'll we'll communicate that all out. Yeah. Yeah. Okay. Any other comments? It's over this. Are we voting on this policy today? That's up to you guys. We think it's ready to go, but it is I mean, it's a pretty heavy policy. It's It's definitely not like one that I want you guys to take lightly. So, if you guys feel like you have the because you can it it can be a one and done. If you guys want to table it, think about it, chew it over, and we have it back on the 21st, like that's that's that's an option as well because this is first reading. So, it is, but it can
167be a first and final because this was enacted by legislative change. So, you don't have to if it was just you guys have decided to do this on your own, there would have to be two readings. But because this is a result of legislative change, it can be a first and final without students in the buildings right now. I like the idea of a first reading and a second reading to give people who may be listening or hear about policy some time to think about it is my personal opinion on this. Well, and I like with this policy, it's being tailored to Louis Central. Otherwise, you could have like the lawyer said, "Hey, put them in your locker. Don't bring them to school." And you don't see them all day long. Yeah. And I don't
168think that would have been accepted very well. No. So, absolutely not. Okay. So, are we is everybody I think I like it, but I I do agree that I think it should be the first reading. That way, should somebody want to come and face to face at our next meeting, uh, it gives them a chance. Yeah, absolutely. Okay. And that's why I put it up originally at the first reading and I'm like, well, if everybody's fine with it, it doesn't have to be a first reading, it can be. So, that's why I put the options in there. So, I mean, it's this is a pretty heavy one. This is not because we do have a little bit of leeway in there. So, I think I'm okay with it, but I I would welcome anybody that
169has any opposition to come and I would definitely listen. What one of the things I didn't want to, you know, one of the reasons we put the language in there that says all staff will enforce it is because it gives some teeth and some credibility to those who want to force it, you know, or to be able to say, "Listen, I have to enforce this, you know, like we're taking the onus off of them to because right now it's really up to the teachers whether or not they enforce it. if we and so some teachers are getting a bad rap for allowing it or not allowing it and other people aren't versus saying you will all enfor you know everybody will enforce it and so then that takes off the burden of being like it's
170not my choice like I'm asking to put it away because it's a policy that I have to follow you know so and it's coming from the state and it's coming from the state which the the board is reflective of whatever the state's decisions are so I don't have any issues with the policy as it's written. Um, but I like the idea of providing additional feedback if people want to offer it. So, is everybody in agreement to Yep. to table that vote and move it to next time? Sure. Okay. Write that off. Okay. Then we'll move to 7.06 power school renewal. So these are just our powers school renewals. Uh we have the following products. They're they all come from P school. Um so enrollment registration, our student information system, maintenance, support and hosting predictive enrollment.
171This is the new product that we bought last year that is them pairing with the city and coming up with wherever these new housing developments are, the number of units. And then they have a factor that goes into, you know, if it's apartment building that's being built, like a one-bedroom apartment, what are the chances they're going to have kids versus if it's a single family housing, affordable housing versus a million-doll house. You know, they they take all these things into a consideration and then they provide us some predictive enrollment um opportunities. They're still building it. Um and so this is kind of we started it about mid year. This will be for them to continue. It's a yearly hosting fee. So, and then uh smartfind and timeco plus that's what we use for all of
172our employee management systems. So, uh and then we have uh perform which is a new it's kind of our our warehouse for um student analytics. Is that good way to uh No. Oh, this is the this is the PD one. Teachers evaluations their career development plans. That's right. Walk through data. Yeah. And then records. We are still waiting for that renewal, but the applicant tracking renewal um came in and that is $1,55.93 cents for that. Uh so that total um power school renewal without records is $89,630.19. Can you repeat the number one more time for them? $89,630.19. So we don't have to specify each one. We can just do a total 896 630 and then 19 30 and that includes the applicant tracking. Yes. Does not include records. So we'll have to do records on
173its own and if it's under 20 I'll just approve it. And it normally is one that is under 20. So and this is just a question from my standpoint. Have we evaluated any other systems since the hack? Uh we have not. Uh we've evaluated where we store all of our stuff and and uh really what's funny is we went cloud-based because because we were hacked. So we went cloud-based because that was the safer system and then the cloud was hacked. So it's like I don't know where to go. I will tell you that there is a big push at the state level right now to have us all move under one uh a singular student information system. Right now there are four different student information systems used widely throughout the really three that are used
174widely throughout the state. Infinite campus, uh JMC and P school. There's a fourth one that's starting to get utilized by some other school districts. Um, I've been a part of some state level meetings where we've talked about, you know, the pros and cons of each system, what we're looking at. I would not be surprised if next legislative session they require us all to go under a single umbrella. Um, so at this point, it would not make any sense to to even to even engage in the conversation because we could change, you know, like let's say we change to infinite campus, which I loved infinite campus. That's what you had in Missouri Valley. I think it's way more user friendly. But if we switch to infinite campus and then next year the state adopts powers school,
175we would come back to powers school. So like it does it just doesn't make any sense at this point. Okay. Well, is power school just a standalone system or is it integrated with attendance and that's the power school does everything. Power School does programs. Yeah, P school is the umbrella for ev basically almost everything we do um that's related to student information systems or employee management throughout the district. So if we were to change from powers school, it it would everything would change. Everything would change and and on the flip side, we have customized P school. We spent a ton of money over the years customizing P school to fit exactly what we want with our reports, our applications, everything else. for us to start fresh with a new company and to request the same
176amount of customizations that we currently have through Powers School. I I I can't imagine what that cost would be. I know, you know, just to do a minor modification or uh uh and infinite campus was like 10,000, you know, when I was we were with Missouri Valley and that's just a small modification for something what we wanted. It was I can't imagine to do all the mapping and everything that we do through P school. I mean, it could be hundreds of thousands. Yeah. So in the HR platforms that we are with for powers school, those are all pretty recent ones that we have um brought on. Records probably being the oldest one and we brought that one shortly after uh co um and then uh perform smart express uh time plus um all of those
177uh we just brought out those on um last year. So this was our first full year uh with those products. So, um, those are pretty recent ones that we've looked at what was the best option for all of those, but they have been pretty recent. And I will say also um, with Power School's um, hack that was only in the student information system. So, it did not go across all of the products. So, all of our records information was all still safe. Okay. It'll be it'll be interesting to see what they decide to have us do because it's not a fun easy transition. Transition. Yeah. Was it change 18 or 19? Uh so the pro the pro for making a switch and doing a statewide system is right now their their state system has to
178communicate with four different products. So um we'll do 19. We'll come under a penny budget. Yeah. Yeah, it's more or less I honestly I think it's more about the funding piece. I think it's when you have schools when you have students that are leaving, let's say they leave us and they go to Missouri Valley and they're leaving from Missouri Valley just went to JMC. So if they're leaving a power school district, they're going to JMC, that doesn't they don't talk to each other. So, we have to send records requests over and then versus if we have a student that leaves us and goes to JMC and it's a it's or if we both are the same product, it's a flip of a switch and now our all of our student stuff is just boom over
179to the next school. That's instantly that instantly could be communicated to the state and then they would know who to send the funding to from that point if they want to do daily funding. I hope it doesn't get to the point where uh there's been some discussion with chronic absenteeism that we would we would receive money only on days that students attend. And so, uh, let's say, you know, Ryland Hazen gets really sick and is gone 20 days that the state would not send us money for that 20 days, which is a really bad move because because it's not like that we let go of a staff member, you know, for 20 days while she's been gone, you know, like doesn't make any sense. And so, no control over your budget at that point. No,
180no control over the budget. And so, that's been some whisperings. I really hope that that's not, you know, of course everybody whenever they talk about changes, everybody wants to go instantly to the to the bad. And what's funny is that used to be like almost like laughable when you think about like what's the worst case scenario when it comes to a change like that. But anymore like that's probably the scenario. Like it's nuts. Like the used worst case scenario used to be like yeah but that'll never happen. Now it's like crap that's probably going to happen, you know? It's just different. So, well, even for open enroll, you know, or in I mean, if they I mean, we're paying other schools and I that would be and it could be and there I think in
181their mind it could that could be instantaneous if if if they had all the systems the same across the state. So, wow. Any other questions, comments? Okay. 7.07 07 city of council bluffs property cooperative use agreement. Uh can you go to the map real quick? Uh so what this agreement does it basically allows us to build on their property and it it just formalizes our agreement with them. Uh that so if you look at the red line approximately a third of that property uh that we we've maintained for years is actually city-owned property. And uh so it never became an issue because we've not really done anything with that ground except for the fact that when we go to put the new tennis courts in. Um I just don't like to invest money in property
182that we don't own. And so coming up with an agreement of some sort, they did not want to sell the property to us and they do not want to vacate the property so we can have it. So they want to continue to own the property in case we ever decide we don't want the bike path. And it's the parks department, how I understand it, that wants the property to retain the property because then that way if we ever decide we're not going to have the bike property bike path on our property more, which I don't know how that works because I think it's a federal program and I I think we weren't even allowed to remove it. So, but when it was first done, the city and school, it's like the school at that time
183was like, oh, it's a, you know, a a sidewalk, you know, through that. They can they can do it. And then when we wanted to remove it uh what four years ago uh when Dr. Kenos was here they couldn't find any any agreement between because they uh the city was coming back saying it had to be what the cement and 8 in thick and I mean they were doing I mean it was going to cost quite a bit. So what this agreement does is it just formalizes that that is a city bike path that's on our property. They're responsible for maintaining it and the and the blue areas right there which is our access road behind the gym or behind the school behind the field and the tennis courts are are it's our responsibility to
184maintain even though we're we're building on their property. So it's just a flip-flop. So it just formalizes this arrangement that we have and it's good to have an agreement. Yeah. And there's no there's no money changing hands or anything like that. It's just a just an agreement. Has the city already signed off or are they waiting for our sign off? Uh they they just sent it to me and said this is the final agreement. So So they're Yeah. So Yep. So we'll sign it. Yeah. They're the ones that created it. So I I hope they're in agreement with it. Okay. How far does the maintenance go to it? I mean, if it's cracked, they re they reour it. Do they do the sidewalk? I I think salton sanding. Well, that's that's just it, you know.
185I mean, I don't know how far you go with all that, right? I mean, this this states that they that that's their responsibility to maintain. So, that that to me states that we're it's not our responsibility anymore, which we have been, you know, maintaining it. So, we'll allow them to maintain it and we'll go back to doing the the tennis courts and stuff. So, right, because we wanted them to get it on their property up on the um train trestle, you know, the track that area and they wouldn't and we had to I know Dr. Kos had a lot of conversations with them. Yeah. And then it ended up being cheaper to go ahead and do the cement. Yeah. And so that's where that's why we have that. And really, I don't mind it. Like
186it's not I mean it's good to have partners. It's good to be collaborative. Um, but it's also nice to have an agreement of some sort. So if something is questioned, we have the ability to go back and say this is this is what is the agreement. So definitely. But any other questions on this? Is there a timeline on this? I mean, does it expire at some point or No. Um, no. It it's uh it's it just continues for year to year. It says you can cancel it within uh if you go back go back to the agreement real quick. It's like notification by either party within uh let's see 90 days 90 days written notice automatically renews one year you know but okay we'll move on to 7.08 or 7.08 the Green Hills Aea contract
187for transfer of state funding. Uh so this is this basically says that that the 90% that they get for the special education funding would just automatically go to them like we just have to provide them our AC and and the money just automatically right now how it is is they basically have to bill us for it and we got to and we got to write the check to them. So, this just creates an automatic transition between us and them. Is that correct? Yeah. It's required by law that we have to automatically send it to them uh at the same time that we get our monthly state aid. And I've received this agreement electronically, but have not signed it yet. Yes. Correct. I told him that we were approving it this evening, so she said she
188would send it to you today. So, we had it. Any other questions on this one? Okay. Then we'll move to 7.09 storm protection fund resolution. This is that liability insurance uh that we talked about that rather than you know essentially we're going to this is a writer that we would approve. That's a you know $71,000 rider that would then create our deductible at 50,000 versus you know 1.8 million. Do does there have to be other schools that go in on it for it to be the 71,000 or is it they they they have already calculated the number of schools that they believe they're going to get. They have a minimum and they're already passed the minimum. Okay, perfect. So, yeah. So, what's the max amount that we're covered for? Uh the the totality of our
189of our buildings. So, so for everything. So like if a tornado comes through or Well, what what it would do is it would pay up to 1.8 million. So Okay, that's that's what I needed to hear. Then after then and then after that then our insurance kicks in. Correct. And the 71 is an annual fee, right? But we take that out of the management fund. Correct. Yep. It's an insurance policy, right? Okay. Any other questions? Okay, we'll go to 710. Genetech licensing renewal fiveyear. Yep. So, Genitech is our is the system we use to monitor all of our cameras. So, um so this this comes out to they they gave us a one-year renewal, a three-year renewal, and a 5year renewal. Um it comes out to about 10,000 a year. It's like 9,900 and something
190uh per year for us to have our Genitech licensing. And that's really because we have a million cameras on our system. And so, um, this renewal will just lock us into a 5year at 34, but basically $35,000. So, it saves us 15,000 over the over period of 5 years. So, and this will work with all the new cameras that we're getting installed. Yep. All of our cameras are Genitech cameras. So, everything we just This basically would give us enough licensing to be able to cover all the cameras. So, any other comments? Okay. 7-Eleven site preparation new property. Um so this one here um is we have um the new property down that we just purchased. Uh at some point we're going to have to do some work and create a retention pond and start bringing
191in some dirt and start doing some um ground clearing. And so this would kind of be maybe a first phase of that just to try to take use some of the money that we've saved and start, you know, clearing some of the the bushes and the trees and the junk that's down there. Um, we're actually just going to seed it and turn it to grass because then the community can come utilize it in whatever fashion they want. They can come play soccer or football, fly kites. It's just a goodwill uh gesture to the community that says we're not going to wait 5 6 7 8 9 10 years to build a new school for the community to be able to utilize it. they're going to be able to utilize it um right away. So, uh
192Morris Excavating, we did reach out to I think four different organizations. We just got the one bid from Morris uh turned in on time. Um and it is essentially creating that retention pond. um clearing all the brush and degree debris and then moving um all of the uh dirt and grading it to essentially the same size as about three football or three soccer fields big is what it is. So, we're moving one practice field right now down by the high school to put the tennis court in. And I know there's been a lot of angst about that. This would be putting three back in. So, we would still have some seating to do after this. Uh, but this is this will get all the grading done and everything. It did have to go up a
193little bit because they had an additional 2,000 cubic yards of dirt from the high school parking lot that needed to be moved. And so now they had to add that into the to the bid. Before it was about 80,000. They had to, you know, add add some more money in there so they could move all the additional dirt as well. So I told them, don't get rid of the dirt because I don't want to pay later for dirt. So let's have bring it over and we'll put it somewhere. So, so this is only in an area that is already I mean just a land or it's just it's just land. So when they So there's no crop on it or anything like that. When when they went to farm because we're renting out the rest
194of that property to farmers to to to farm and when they went to uh to rent it out, I had this area specifically set aside in case we wanted to do something with it. And so it comes out to an area around 10 or 12 acres. So um we didn't miss that much, you know, um rental rental income. So what would parking be like to utilize that area? So the city's going to require us to put in um put in paved parking. We've been a lot of conversations like rock, the only way they would do rock is if it's a staging area. And if we do a staging area, we have to install a fence and lighting. And so it came down to um we're probably going to have to put in a small asphalt
195parking lot and it would be approximately the size for you know six to eight cars. We're not going to put it very big because there's not a lot of cars that go down there. And then I guess at that point once we have it down there if people end up parking in the grass or whatever around it then so be you know but I do want some hard surface or something down there just so that way they can't uh you know they can access it if it's wet. I don't want people down there tearing it up all the time. So, did we end up figuring out if the well works? Uh, we No, I haven't checked Yeah, I haven't checked the well yet. So, so can you walk? So, we have to get the parking
196lot. We're doing the dirt work. Then we have to uh do the seed and then we have to get the water working. So, and correct it's pretty much ready to go. And then it's pretty much ready to go. And then do you have uh any concerns with mowing that area uh with it? Like do we have the capacity to add a whole three football fields worth of mowing with our current? Yeah. Yeah. I think yeah that wouldn't be because we're removing one field. So essentially we're eliminating one and then we're adding two. So it's just and the nice thing is is when there are field it's just it's down and back down and back going back around. Now if I put a bunch of u landscaping in there they not going to like that. They
197tell me there's no more capacity for landscaping. So, um, but field I think mowing is not going to be a huge issue. Yeah. And so, this is the price for just the dirt work. This is just the dirt work. Creating the retention pond, uh, grading it all the to the right level. Um, and then basically getting it ready for the next step, which would be seating in any asphalt work we decide to do. So, and that's all the trees basically on the corner, right? Yeah. So that would y because wasn't the pond right on the corner and then you had the property where the horse was. Yep. So all those trees are in fentros are all gone, right? Yep. All of them will be gone. Yep. So we'll potentially keep some of the trees just
198for a buffer, but we got to go down there and pick some of them out. But there's a lot of undergrowth and there's a ton of barb wire like randomly laying around that they got to remove. So, so it'll make it it'll clean it up pretty nicely. It will be. Yeah, it'll look really nice. Yeah. Any other comments? Okay, then we will move to the second portion of our meeting where we open the floor to at this point anybody online that would have uh comments or suggestions for the board. Um, so I do have um one uh David Bergetti is a parent um in our community. David lives at I think it was uh 721 Hold on. I'll look it up here. David, one second. He's messaging online. Emma's sharing them with me. He lives
199at 712 Valley View Drive. um a couple of his questions and I think I answered a lot of these. Um uh see if there's one in here. So one of the questions he says with SRO more forward- facing in the in the high school edition, will additional training be considered for deescalation non-violent crisis intervention and for safe uh crisis management? Now, we do require all of our staff uh that interact with students to go through or all of our like par educators, our office staff, and our and our security personnel to go through um uh what's that training called that Mrs. Te gives? CPI CPI training and a lot of 80% of CPI is deescalation. So, they do they do have to do that. Um the other question that he asked was Genitech does that
200cover badging and the LPS that are being considered? Genitech is just the security just the security camera system that we can go back and forth. So um and so I take it back security cameras and door monitoring. So it does all of our badge access. Um it does all the door monitoring. It does all the security cameras. The badges that we talked about earlier belong to the Raptor system. It's a separate badge. So our staff will actually carry around two badges. one that'll have our door access on it and the other badge that has uh just a response system in it, a button you push and it can triangulate and those types of things. So, um and then the students is literally just a a a vinyl badge that has a QR code on it
201that they scan. Like that's all it is. Um and then the other question that he has is, do QR codes work with Chromebooks? Absolutely. We currently use Chrome. All of our elementary students have uh kind of the same thing, like a badge with the QR code right now that they actually use to access their computer. Um, and then Chromebooks have decent abilities, but the if there are activities that would benefit from using the phones, accelerometers, and other sensors or their expectations. And again, we kind of talked about this a little bit, like, you know, if if there's no other way around it and a student has to, you know, utilize their phone do because they got locked out of their Google account or, you know, we need to do something like like that would be
202an option. But otherwise, they're not to be used on a daily basis. They're not to be used to listen to music. They're not to be used to play games on. They're not to be used to communicate. they need to be put away all the other times. But if there's absolutely not another option and this is the only other option, then they can get permission from the administration to use them. There is a clause in the policy that allows for that. So, but the teachers would have to basically ask the administration and say, "We have a student that has this issue. Can they can they utilize their phone for this particular use?" And the administration will say yes. And then that way, again, it takes it out of the takes it out of the hands of
203teachers. You know, we don't want to put teachers in a situation where we've told one student this and the other student no. Put that all back on the backs of administration. Make them make the decision. Make them communicate what it is. So, well, and at that point it would be like a meeting I would hope with the parent and the administration and the student. Correct. Yeah. Okay. Hearing no further comments and suggestions, we will move into action items. So 9.01 BBU memo of understanding. Mr. President, I'd like to make a um motion to approve the memo of understanding with BVU for the 2526 school year. Second vote, please. Mrs. Sheff, yes. Mr. Senson, yes. Mr. Sturm, yes. Miss Hkins, yes. Mr. McDaniel, yes. Mr. Wright, yes. 9.02 district student fees. Mr. President. Oh, the student
204fees one. Sorry, wrong. I'd like to make the motion to approve the recommended district student fees for the 2526 school year. Second. Vote, please. Mr. Sorenson. Yes. Mr. Mr. Sturm. Yes. Miss Atkins. Yes. Mrs. McDaniel. Yes. Mrs. Sheffle. Yes. Mr. Rick. Yes. 9.03. Medical leave pool policy. Second reading. Mr. President, I'd like to make a motion to approve the certified employee medical leave pool policy as presented. Second. Vote, please. Mr. Storm? Yes. Miss Atkins? Yes. Mrs. McDaniel? Yes. Mrs. Shuffle. Yes. Mr. Sornson. Yes. Mr. Rick. Yes. 9.04. We agreed to move to next meeting for any additional comment. So, we'll move to 9.05. Power school renewal. Mr. President, I make a motion to approve the yearly renewal for P school applications for a total of $89,630.19. Second. Vote, please. Miss Atkins, yes. Mrs. McDaniel, yes.
205Mrs. Sheffle, yes. Mr. Sornson, yes. Mr. Sturm, yes. Mr. Ray, yes. 9.06. City of Council Bluff's property cooperative use agreement. Mr. President, yes. To make the motion to approve the property cooperative use agreement with the city of Council Bluffs. Second. Vote, please. Mrs. McDaniel. Yes. Mrs. Sheffield. Yes. Mr. Sorenson. Yes. Mr. Sturm. Yes. Miss Atkins. Yes. Mr. Ray. Yes. Green Hills Area Education Association contract for transfer of state funding. Mr. President, I'd like to make a motion to approve the contract for transfer of state funding with Green Hills AEA as presented. Second. Vote, please. Mrs. Sheffle. Yes. Mr. Senson. Yes, Mr. STM. Yes, Miss Atkins. Yes, Mrs. McDaniel. Yes, Mr. Ray. Yes. 9.08 Storm Protection Fund Resolution. Mr. President, yes. Like to make the motion to approve the resolution to participate in the storm protection
206fund in Iowa code chapter 28e entity and chapter 670 risk pool. Second. Vote, please. Mr. Mr. Senson, yes. Mr. Sturm, yes. Miss Atkins, yes. Mrs. McDaniel, yes. Mrs. Sheffle, yes. Mr. Wright, yes. 9.09 Genitech licensing renewal 5-year. Mr. President, I'd like to make a motion to approve the 5-year Genitech license renewal with Prime secured for $34,98755. Second. Vote, please. Mr. Sturm, yes. Miss Atkins, yes. Mrs. McDaniel, yes. Mrs. Shuffle, yes. Mr. Senson, yes. Mr. Wright, yes. 9.10 Site Preparation New Property. Mr. President, I'd like to make a motion to approve the bid for site preparation from Morris Excavating for $91,000. Second. Second. Vote, please. Miss Atkins, yes. Mrs. McDaniel, yes. Mrs. Shuffle, yes. Mr. Sorenson, yes. Mr. Sturm, yes. Mr. Wright, yes. 10.01 1 superintendent endofyear evaluation close session or excuse me per Iowa code
20721.51A close session is appropriate to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body's possession or continued receipt of federal funds and then are we just going to end the meeting at this point. Okay. And then end in close session. Okay. Can I get a motion to move to close session? So moved. Second. Vote, please. Mrs. McDaniel, yes. Mrs. Sheffle, yes. Mr. Sorenson, yes. Mr. Sturm, yes. Miss Atkins, yes. Mr. Three. Yes.