001[music] Heat. Hey, Heat. Heat. Heat. N. [music] >> [music] [music] >> We're all coughing on each other, but it was a really fun event. >> All right, we will go ahead and call this meeting to order. >> Miss Atkins, [clears throat] >> roll call, please. I'm sorry. [cough] >> Mr. Bach, >> here. >> Mrs. Peterson, >> here. Mrs. Sandow. >> Mr. Sornson >> here. >> Mr. Sturm >> here. >> Mr. Wright >> here. Approval of the February 16th, 2026 agenda. Do we have a motion to approve, please? >> Motion to approve. >> Second. >> Any discussion? Vote, please. >> Miss Atkins, >> yes. >> Mr. Buck, >> yes. >> Mrs. Peterson, >> yes. >> Mr. Sornson, >> yes. >> Mr. Storm, >> yes. >> Mr. Wright, >> yes. Commendations, good news. Um, so we actually
002have a presentation. Here we go. Um, so here's a few things. Uh, so we starting to get at towards the tail end of our winter uh, activities. And so the first one we had was girls bowling. So the girls uh, qualified for state. They finished fourth at state. Individual qualifiers are above uh, Laura Hargins, Kylie Cell, and then Jordan Holder. So, uh, three individual qualifiers and then the team got fourth at state. So, congratulations to the bowling team. Uh, girls wrestlers, we had three qualifiers. Uh, Ava finished in just a a heartbreaking championship match. It was so close. She finished second. Uh, Madison Wright finished sixth. And then Lindsay Troder also qualified uh for state as well. Boys swimming, two individual qualifiers. Kaden Brown finished uh 19th. And then Aaron uh Matulka uh he did
003qualified in two events, 50 free and 100 free, and then finished ninth. And then we had two relays that qualified, which were the 200 yard freestyle and then the 400 uh freestyle. And then winter uh so this is boys wrestling. So this just wrapped up on Saturday. We had eight uh state qualifiers and they're listed up above. So, uh state wrestling is actually this week. So, we will um uh get to see how they perform at state. So, eight qualifiers though is fantastic. They went all the way up to Fort Dodge. Why they sent us to Fort Dodge when there was another district qualifying meet at AL is beyond me, but they apparently like us to travel. So, uh but they traveled and they did very well. So luckily the weather was nice and we
004didn't seems like every time we have to go to Fort Dodge for something there's always some sort of inclement weather like every time. So wasn't so this time which is great. >> Uh so the iOS Foundation did something that's pretty cool. So they started kind of a pro um pro player hall of fame. Uh, and they it's it's down at the Iowa West Fieldhouse and it's on the wall. If you go down there and you kind of look along the wall, they had uh quite a few inductees for their first round. They kind of went through and said anybody who was a pro alete um up until this point got inducted. So, I attended um these were the five that were had Lewis Central ties. Uh so, we had Georgie, uh Caleb, Max, uh Cole
005Jensen, then Thomas Fidoni. So, um Caleb was there in person. Um I think was Georgie there >> Fidoni was >> Fedoni. Yes. So Fedon and Caleb are both there in uh person to accept. Um and then hopefully we'll have at least one more to add um here next year with uh Mr. Jones. Hopefully we'll get drafted and become a pro athlete as well. So pretty exciting. So we hosted our annual trade fair. uh this is last week and so we had quite a few uh groups show up or businesses show up. It's really a if you haven't been I'll give you guys a little bit of notice next year. It's it's pretty cool to go in there and see all the different um organizations, businesses, etc. that come in and then present to our kids.
006So, this is just another thing we do to help students maybe get an idea of what kind of careers are out there and what kind of businesses are in the area that are looking to hire. And then on the flip side, it gives these businesses an opportunity to um maybe get on the ground floor of some potential employees, you know, as they as they look to move forward. And some of these businesses will hand out uh flyers that show that if you go and work for them that they could they'll help pay for your school. Um some of them just kind of give a general overview of what they do. Some of them have positions open right now that kids can apply for and then some of which are more, you know, hey, if you
007end up getting a degree or certification in this, then, you know, we'd love the opportunity to employ you. So, it's mutually beneficial for the businesses that come in and get to talk to our kids and then for our kids as well. Uh, and then we had uh Mrs. Jacob's very last musical and it was a doozy. The third grade performed Pirates the musical. Uh that is a ship that they built on stage and that thing was humongous. Like it went clear off the front of the stage. Um I said I told uh Mrs. Jacobe I said, "Well, you uh you went all out for your uh your last musical here. You really outdid yourself." And and the the students did a fantastic job. It was a lot of fun. I got to see the daytime
008performance. I'm sure the night time was equally as impressive. So, um just a lot of talent on that stage. The expressions, the actions, the singing from the um everybody that was in the choir and then obviously all your actors up front. They just did a fantastic job. So, hats off to Mr. Jacob's final musical. >> All right. Anybody else? >> Corp and Company went out um on February 7th and Company was first place in the treble division and we had two outstanding performers [clears throat] in company with Khloe Hubble and Jacqueline Hetszel. Um Corporation's outstanding performers were Gracie Davis and Drew Nelson. Um court made finals and that was the night that we were third runner up. Yeah, we had been fourth runner up the two previous competitions and then just this weekend we were
009at Elorn South um just across the river. Company received third place in the treble division. Um Corp made finals and we were fifth runner up in finals. So and we travel this weekend to Shake the Lakes in um Spirit Lake. So, and it's our last competition of the season already. So, they've had a great great run. Company was our corp is four for four and making finals this season. So, >> awesome. >> It's pretty good. >> And then a a shout out to or just a reminder everybody that we have our own Clash of the Titans. >> Absolutely. And if anybody would love to volunteer, just come on down. We'll we'll find a spot for you. It's a lot of fun. It's it's great to see all those kids just doing what they love and
010they spend the whole day and um we're very fortunate. We have a beautiful space to do it in. And um we have eight performing middle schools on Friday night and 15 performing high schools on Saturday through the day. >> Yep. And that's March 6th and 7th. >> March 6th, 7th. >> Yeah. So yeah, please, even if you can't volunteer, just come see what it's all about because when I say the auditorium is filled, the auditorium is filled. >> Yeah, >> it's a cool site. >> Not even standing room. >> There's There's no room. I've already >> Marshall, if you're watching us right now, just know that we're always compliant. [clears throat] >> Absolutely. I've already asked for an extension to our auditorium, so >> we'll see where that goes. joking. >> Okay, anybody else? >>
011Okay, we'll move into comments and suggestions. This is the first portion of our meeting where we open the floor to public for any comments that they may have directed towards the board. We'll give it a couple minutes to see if we have any comments online. Good. Okay. Then we will move on to consent agenda. Do we have an updated personnel sheet today? There are no additions on there, but it is a just one note that I want to uh note on there is we do have uh Annabame who has been uh with the district for over 30 years and is the one that puts together the our board packets and I think she served as a as [clears throat] a u board secretary for several years. She's going to retire at the end of June.
012Um so we may be end up doing a little bit uh the packets might end up looking a little bit different. We might use a program moving forward. Um so I'll have more on that once we kind of vet different programs. The nice thing about the programs is they allow us to update them in real time. So we'll be able to get the agenda out earlier and then as we get documents we can kind of dump them in there. So but right now Anna is the only one that knows how to like compile everything, put it in the right order and then put it to a PDF document. So it's the real reason we're switching over. [laughter] >> All right. Do we have a motion to approve the consent agenda? [cough] >> Motion to approve.
013>> Second. Any discussion? Vote, please. >> Mr. Bach, >> yes. >> Mrs. Peterson, >> yes. >> Mr. Senson, >> yes. >> Mr. Storm, >> yes. >> Miss Atkins, >> yes. >> Mr. Wright, >> yes. Report 6.01, curriculum, instruction, and assessment report with Dr. Hartman. >> All right. So, for this one, I thought I would go over um a little bit on teacher leadership. You guys just approved instructional coaches for next year and then today we sent out an annual survey. So I've got some just brief kind of highlights and some growth areas from that survey. So many of you are familiar with teacher leadership. Some of you this might be a little bit new, but just an overall recap. Teacher leadership is a Iowa statewide structure. Um the [clears throat] purpose was really to support
014instruction, retain good teachers, and then build internal leadership capacity. So I've got a little timeline in here, but really the state of Iowa started with this task force in 2011 2012. It became part of legislation in 2013 and then 14 through 16 was this phased roll out in Iowa of teacher leadership. And so Lewis Central was part of that initial phased uh roll out. So teacher leadership has been here at Lewis Central for about 10 years. Um so there's been a lot of kind of different iterations of where we've been at in our teacher leadership journey. Um but we um I think have a really good thing going which you'll see here uh shortly. So [clears throat] here's our current teacher leadership roles and again this has looked different over time. Um Dr. Dr. Hazine's
015welcome to share this presentation with you all, but I have linked in um on each of those things is a link that shows their job description. So, you can see what their stipen is, a little bit about their roles and responsibilities, and just uh expectations for time in each of the roles. The instructional coach position is the only one that's full-time release. The other ones are doing things outside of their full-time jobs as teachers. Um, so I won't read all of those to you because you guys can read, but you can see just a a brief little sentence there about what each of those roles does. Um, and then oversight committee, that's the group that really just monitors then teacher leadership and how things are going. Um, we've worked really hard, that last sentence just
016kind of talks about how we've tried to align these roles and what they [clears throat] do with strong tier core instruction. Um and then some of the other roles like our program champions are really looking at that tier 2 kind of intervention um steps. So all of this is connected to MTSS and as you guys know we have literacy and behavior goals um that we're we're focusing on and they're all very much connected to supporting that as well. So here's a little bit more just about like what our teachers are saying. So each year as part of the review we send out surveys. We send out a survey to all staff just asking them some teacher leadership questions, how they're impacted by teacher leadership and then we also send out a survey to those serving
017in teacher leadership roles because we want to know are they getting the support that they need? Is there anything [clears throat] we need to do different? So we really genuinely do use that survey data. Those of you who have served on oversight committee in the past have probably been a part of that. But we analyze it. We look at for we look for themes and then we decide what we're going to act upon. So we have completely overhauled the application process and the feedback in the past has been that it's a very complicated process. It's very cumbersome. It's kind of stopped people from wanting to apply for teacher leadership positions. Um so we took a lot of feedback. Uh we've um done a couple different rounds of getting feedback on the application and so we've
018completely revamped that. Uh we eliminated a couple different teacher leadership positions. Um like we had a new teacher program coordinator position. We were able to fold that into some of the work that Laura and I do. We did not receive the TLC compensation for that. So we saved some money on the TLC side for that. Uh there used to be somebody in their role was to help kind of facilitate teacher leader meetings. Um again just kind of wrapped that into some things that that I was doing. So u and that helped us save some money too. Um Jeremy might remember this, but when we um kind of first started looking at things a couple years ago on the money side, we were over budget on the TLC side. So we needed to make a couple
019different shifts. So that was part of the rationale there. Uh we've updated RO descriptions. So again, everything that was linked in, you can see job descriptions. Um last year a lot of the feedback that we got was that teachers wanted support with student behavior. Uh so we feel very fortunate that we were able to adjust some of our instructional coach positions and this year we have instructional coaches who focus on working with teachers and students around um student behavior in three of our buildings. Uh people have wanted role specific training. So we've done a lot around that. We've provided training on uh facilitation. We've provided training on [clears throat] um kind of project management. So depending on the roles we've done some different things with training. Um, we share out agendas to all of our
020teacher leadership meetings. So, oversight, instructional coaches, uh, once a month I send out a newsletter and it's got links to our agendas and notes. So, we've tried to be very transparent. Um, we do presentations on teacher leadership roles. So, I've done some district-wide presentations just to go over what the roles are, how they impact teachers. Um, buildings do that as well. We've changed some stipens. Um, last year feedback was our people serving in program champions roles are doing a lot of work. So, oversight agreed to increase their stipen. We looked at the time that DT members were putting into our meetings and we're not asking them to do anything outside of meeting time. So, oversight agreed to decrease theirs. So, we've kind of looked at some different things across the years as far as stipens
021and made [clears throat] some adjustments. And then lastly, we've updated the survey questions just to really get at like what do we really want to know and what's going to improve our programming. So again, that's just a highlight. We do use the survey that we send out. Um so this this is just in this is today. Uh teachers were given the survey. Um and so I've looked through it for a couple different themes and the first theme was there's just this overwhelming positive impact on instruction. So, um you can see by the graph and I've got a a live shot of it too for you to see. But, uh when people were asked about um teacher leadership, so this first one is I understand the general purpose of teacher leadership roles. You can see um
022like 147 teachers agree or strongly disagree. You can see it's very minimal where people disagree with that statement. The next one is I know which teacher leader I can go to for support when I need it. Again, you can see that's very strong. Next one is teacher leaders in my building are accessible and available for collaboration. Very strong in that one too. Uh when I collaborate with the teacher leader, the experience is positive and productive. And that last one is teacher leaders strengthen instruction in our building. So very happy with what that graph looks like in those results. Here's just a couple um quotes that you can see here. Um, I like the last one just I think we have a strong TL program. It benefits every teacher whether they recognize it or not. Um,
023the third to last one, when the ship feels like it's sinking, they work diligently to plug all the holes. So grateful. So um, those are just a few snippets that I pulled out, but lots of positive comments. Um, I just I think I have like five themes. Um, here's the next one that coaching and our MTSS structure is tangibly helping students and teachers. So when I look through it, it kind of fell out into two different categories. Um people are referencing support that they're getting with instructional practice. So UFly is something we're using um K through two on the literacy side. Uh people are getting help with their standards, with their professional learning communities and engaging in coaching cycles. And then we also have these support systems that people feel like they're being supported with
024behavior data um MTSS and student supports. So again, just a couple quotes there at the bottom. Um I I really like that first one. I've had a teacher leader help me with some behavior issues in some of my classes this year. They've really helped me adjust best practices for those students in other classes of mine. Thought that's really powerful that to just see that's how people are supported and you know that's how somebody um relayed that the support that they're getting. Um the other theme was access and availability. So again, lots of positive responses here that people are quick to respond, same day answers, people are willing to do a lot of different things. Um, I thought that was pretty cool. I I had wagered that I reach out to a teacher leader at least
025once per week. Um, this other person um engages in a weekly coaching cycle and then this person goes on to explain like how they've been supported in that which I also thought was a pretty powerful statement. Um, so the next couple are just some growth areas that I saw. Um, one is communication and role clarity. And we see this every year. We've tried to tackle it with some of the things that I shared earlier. We've tried to do some district-wide presentations, tried to share out some agendas. Uh, but we're still, and again, this wasn't huge. It's a pretty minor theme, but but we're seeing more than one person share. Uh, that just some staff don't know who all of our teacher leaders are. Um, some people are a little bit unclear on like what the
026roles are. Um, there was a couple people that that were like, I want to know exactly what my job description is in this, which which is hard because all of us who work in jobs or roles, like it's it's hard for somebody to tell you exactly what you're going to be doing all of the time, but I can understand the need for some clarity. Um, and then some other feedback was just some feel like roles don't rotate enough. So, we always get this feedback too that some people either feel like there should be time caps on some of the roles that people shouldn't get to serve in the roles more than a certain number of years, but then other people feel the opposite. Other people feel like you should be able to get locked in
027on a role for a certain number of years if you've invested all of this time. So, um kind of typical feedback, but we'll take a look at that. Um this was another thing that it was interesting. It came up on both surveys. So, both our teacher leaders and those being served by teacher leaders just talked about how teacher leaders having to sub in the classroom is kind of undermining the ability for people to be be coaching. Um, so like the middle one says subbing takes away time. I've had to cancel on staff members which has resulted in a few staff members stating they don't want to reschedule anymore for fear of our time being cancelled. Um, so it's just a tough reality that we're every school district is living in is just this issue with
028subs. I know um Jenny here has onboarded a lot of subs this year and um you know it it is what it is but it's interesting that it comes up in the survey that again on both sides people are saying this is this is a struggle for us to you know want to keep the integrity of coaching but also and and the last one too I think our coaches are are understanding that like hey we need to be flexible we need to get in the classroom and help out with subs but trying to find that that balance so it's just another theme that came up and then the last one, one of the things we asked people oversight really wanted to know if there's something getting in people's way of applying for teacher leadership, like
029what would that be? So, we asked um and overwhelmingly it was time. And here's just a few things that people talked about. They they coach sports, they have young kids. Um it's extra meetings after school. People already feel overloaded. Couple people said, you know, when thinking about what the stipend is, like compared to how much work I'm doing for that position, it's just not worth it. So, um, really time and again that's a personal preference on time. We can think we all kind of um run into that, but nothing major shook out as far as anything else other than time. That's why people might not be applying for teacher leadership positions. Um, so next steps oversight's getting together tomorrow and so they're going to look through that data and also look for some themes. That
030was just my quick look and quick take at the themes. Um, and so their job is going to be to find some positives and a couple areas for improvement and then we'll coordinate some next steps together. So overall, when I looked at the survey data today, I can see that teacher leadership is a very positive thing at Lewis Central and it's clearly impacting instruction in a positive way. Um, our teachers are valuing that access to teacher leaders and support and collaboration that they get. Um, so really again when I look at it, there's nothing major. I don't see anything that we need to like redesign when it comes to teacher leadership or anybody's [clears throat] role, but just kind of refining some of those pieces and some of those things that that people brought up.
031>> Does anybody have any questions about teacher leadership or anything from the survey? >> How often do they rotate through roles? How if they are one of the ones that are full-time, >> how long they typically stay there? >> It's an annual reapplication process. And part of that is because of how the language is in Iowa code. Yeah. >> So, but they could be more than one year at a time. >> Yeah. >> Y vast majority are >> there's no cap. >> Several years if not many years. >> In fact, everybody who uh was approved tonight is currently a coach. So, there's there's repetition there. But I mean, we've had we've still have one who I think has been an instructional coach since the beginning of teacher leadership. Yeah, >> you'll see more more of
032the turnover in the other committee work. So, DT, BLT, that kind of stuff. There's more turnover there. >> The survey results, if I recall from my time on oversight, what percentage of teachers actually responded to the survey? >> This was really good. So, since your time, we've tried to be very thoughtful about like when does this go out? So today was a PD work day and so then we have the administrators like send it out like make sure that there's time to do it. So >> I don't want to pull it up cuz I don't want to but last time I looked today it was like 150 responses and I think we have like 200 teachers if I remember. So I'm happy I'm happy with that cuz you're right because before when we look at
033this data it would be like 50. >> Yeah. We had low turnout. Yeah. >> Yeah. So that's really >> significantly better. Yeah. Which adds a lot of more value and weight I feel like to the responses that we're getting. the because the information on the the constructive feedback for for what each um committee does for for BLT or DT. Have you guys ever considered actually posting in the schools what it is that they do? >> That's a good idea. I don't think that we have taken that into consideration. We've our steps that we've taken before. We did like an all staff presentation in the middle of the year and then we've had at the beginning of the year people present in the buildings but having something posted that's just there all [clears throat] the time.
034That's a good idea. >> It might be beneficial. >> Yeah, >> we could post it in the teachers lounges or something. Copy room. >> That's a good idea. >> Y too. >> Yeah. >> I'm just curious here. You said three out of the four buildings had adjusted instructional coaches to help with behavior. >> Yep. >> Which building is not? >> Correct. And and the rationale for that is because they only have two instructional coaches. >> Okay? >> So, it's a lot easier in the other buildings when you have three instructional coaches to take one. But I but I would say that those two instructional coaches, they still do a lot when it comes to student behavior. They're also doing a lot when it comes to all the other things. You know, they just haven't specialized
035and just solely focused. The biggest thing is the other three buildings that are larger wanted a pin or a point person for behavior, somebody that teachers can go to versus >> Crept is our smallest building. And so they have two that kind of do it all. So they do instructional and they do behavior. So then teachers can latch on to either one of them if they want support in any any of those areas. That's the way it was in the other buildings where they would also help with behaviors, they help with whatever a lot of classroom management strategies, those types of things, but it was just kind of the the idea was having a a point person in each building that you know is kind of an expert in that regard. So, it's not when
036you think of the behavior strategist, they're not necessarily pulling kids out of your classroom and doing administrative type behaviors. They're coming into your classroom and like if you're having a difficulty with the class or with a particular student, they're coming in and modeling and helping the teacher learn some new strategies in order to work with that student or that class. So don't think of it as like an administrative position where I'm going to take pull out and I'm going to work with these kids. That's not necessarily what they're doing. Their goal is to help teachers gain strategies to be better uh equipped to be able to handle some more of our challenging students. So, >> well, one comment on there it said, what was it? It's a firstear teacher that said it's invaluable. >> Yeah.
037>> Do we have any idea why the feeling or I mean, if they're watching, I would hope that uh either they're they're approaching whoever and if they don't feel like they're getting >> the invaluable isn't like not replaceable like it's been amazing. It's been >> Yeah. And if I remember like there some of the the commentary was like they've really appreciated getting help with like learning some of the new curriculum or also like on the behavior side too. Some of our new teachers have appreciated just having somebody help them set up some of those behavior structures or how do I set up my classroom management? >> So, I interpret it. >> Yeah. The wrong >> It's not val It's not not valuable, >> right? >> It's invaluable. It's priceless. >> Priceless. >> Yeah. >> It's
038amazing. >> Gotcha. >> What's the Is there still a restriction on new teachers being able to apply for a committee? >> Yes. So if I remember correctly, you have to have two years experience, one year at Lewis Central. >> Okay. >> Y >> and then the only thing else I had was the instructional coaches. So what was the feedback that you said in the slide about subbing? >> Yeah. So quite a bit of feedback. Again, both sides. So people being [clears throat] served by teacher leaders and teacher leaders, but this is only three. I probably could have pulled in several more quotes about this, but um I think people are just seeing our coaches are subbing and you know they should pull their weight too with that. We're asking a lot of people to do
039a lot of different things, but but I just think people are seeing how when coaches are pulled to sub, like it's getting a little bit in the way of like if you've got a coaching cycle going on or like I know a lot of coaches have things built around like behavior supports that they're working on and now all of a sudden if I'm subbing I can't come over there and help you with that part or co- teach with you or co-plan when I told you I was going to co-plan. So, it's it's maybe trying to help people think of how to balance, you know, some of that of like we're probably going to need to sub a little bit when the the time calls for it, but how do we balance that with not subbing
040too much and still, you know, maintaining these connections that we have with our staff who need the support with with coaching support, too? >> Yeah, that I mean that's the same similar feedback as it was a few years ago when I served on as well. >> Yeah. Um, so I see that it doesn't doesn't disappear, but >> subs are >> hard to come by. >> Yeah. And I'll talk a little bit about subbing here. We're trying something a new strategy. So >> good. >> So it'll be part of my report, too. >> Cool. >> All right. Anything else for Dr. Hartman. >> Thank you. >> All right. We'll move to finance report with Mrs. Rice. All right. So, here is our January uh year to date. Um so, as you can see, general front is
04141.99% uh and 512th is 41%. So, we are running very well in the general fund. um the capital projects. So, PPE and uh the bond and the SABE uh we have a pretty good balance there uh to take on the rest of the projects that we as we start um at the beginning of the year or at the end of the school year, beginning of the summer, sorry. And then um if we have any of those balances, we will roll those into the new budget uh for the bond as well. And then uh both our nutrition and enterprise uh fund which is the daycare and the pool those are all running within the budget as well. [clears throat] And speaking of budgets, uh oh, I forgot to change my title, but we're going to talk
042about the uh budgets for um this next fiscal year, uh FY27. So, um as many of you have been through this process, um we have some new people as well. We in 2023, there was new legislation that was passed. So the new process has two public hearing. It requires the district to file the initial maximum property tax with the county auditor by March 5th. The county auditor to send a tax payment statement uh to all taxpayers and then for the final budget to be certified no later than April 30th. So on this next slide I have the timeline for March. So, at the March 2nd meeting, uh the board will set the time, date, and location for the first public hearing, um and set the initial maximum property tax. And we're hopefully not doing that
043without knowing SSA, but we've done it before without knowing the, you know, biggest piece of the budget. So, I'm ready to do that again. The other thing that I have noted for March 2nd with not knowing what SSA is going to be, uh we are going to move forward with approving budget guarantee resolution. Uh if we do not pass that and SSA is set at a level that would require us to have that, we would not be eligible for those funds. By March 5th, um I will file our initial maximum property tax uh with the department of management and with the county auditor. And then on March 15th, the county auditor will send out the taxpayer statement to all of the residents of Lewis Central. That is the same paper that will also have anyone
044that lives in the city. It will have the city's information along with the county's information as well. So, uh, the legislature has also not changed the look of that form yet. Uh, so it will look the same, very confusing to most people. And the school district will be listed first again. Um, then on April 19th, uh, we will also, uh, post the, uh, tax notice in the apparel on our website and all of our district social media accounts. And then on the next slide, we get to April and we will have the first public hearing. Uh, this public hearing has to be held outside of a board meeting, a regular scheduled board meeting, and that could be the only thing on the agenda. So, I would propose that we do that on April 6th before
045our regular board meeting at 6 PM. And then when that is finished, we'd have our regular meeting >> because on April 7th, I have to post the second or publish the second notice in the Naparel to hit the time frame for us to have the second public hearing on April 20th. And that public hearing we will have during our regular meeting and we will adopt the budget and then by April 30th I have to file the budget with the department of management and the county auditors. So all of that um I have started working on the budget but like I said uh we don't know SSA so that is one thing that is super difficult to do is to do a budget without knowing the biggest number in there. Um so hopefully uh we get
046SSA sat in the next uh week or two and hopefully it's for more than what they're discussing. I was going to say what did the state and senate >> 1.75 >> the the house [cough] and the >> the house is higher >> the house uh just pushed forward to the full committee 225 so >> so the middle typically >> typically the governor's proposal was two so I'm assuming >> two two >> I'd really appreciate it if we could maybe do that this week but >> well I I appreciated the fact that They're trying to push it to beat the deadline. >> The deadline already passed. >> Yeah, that one. Yes. >> Fantastic. >> But, uh, yeah. In terms of if it comes in lower, does that open us up to renegotiation on certain things? >>
047Tech. Technically, the the agreement with with our association is that if it's below two that we would renegotiate. However, because Andrea has done such I mean, we'll just have to have that conversation when when it comes. It depends on what the number is. So, >> so >> I just wanted to bring that up for >> Yeah. [clears throat] >> awareness >> for sure. >> One of the things couple things to note on her thing is uh when we do set uh when the board does set that maximum property tax, remember that's we have to set a number that's the maximum that it could possibly be. And if we don't know SSA, that makes it really difficult because if we set it at a rate that's lower than what SSA comes in at, then we're stuck
048with the with the lower rate. So we set it at what we think could possibly be plus a little bit extra just to set it. And so it means nothing other than it's set, you know, as far as like that's the maximum. And then when we come back on the 6th, that's our first public hearing where we should actually have the legit number. Um, and just remember for people who are out there that the April 6th hearing is not the county and not the city. It is only the school. Last year, I think people we had a lot of people come and make comments uh about city streets and county roads and trees that were taken off of their property by the city and water runoff from the city. And I don't think there was
049any comments that were related specifically to the school. So, if uh if you have school comments, we would love to take them. the city and the public or city and county. We we can't really do a whole lot with that. So, all right. Any other questions for Mrs. Rice? Thank you. All right. We'll move to 6.03 Superintendent Report with Dr. Hazy. >> Yep. So, I have uh some exciting stuff. So, I met with uh we did a what's called a walkthrough. So we did a plan walkth through with kind of the the finalized drawings uh for the middle school renovation. So that was very similar to the scope that exactly [clears throat] what the scope was when we met with the facility committee. One of the things to note is they're going to run they
050did get a number estimated number for the windows. I know when we met with the facility committee and the board and during the work session the recommendation was to proceed forward with new windows. uh the new windows were going to be uh just shy of $200,000. So what they're going to do is they're going to list that out as an alternate and then um so when it they're going to have the drawings done ne by the end of this week. They're going to send it out next week to the approved biders. We have already gone through the RFP process for approved biders. And just a reminder, you had to respond to the RFP process. you had to submit your qualifications and by the end of the week they'll have reviewed the qualifications and they'll have
051selected or companies and organizations that they believe uh would perform well for us. And so they look at things like you know what is your size, what is capacity, what is the number of employees that you have, what is what is your uh um commitment to the area? Like those types of things are what they look like at to determine um uh qualifications. also like what what projects have you completed that are similar in scope. So, um it helps it helps ensure that like we don't get the the one lone electrician that thinks that they're going to remodel the whole middle school on their own in a month, you know. So, um not that that not that I wouldn't trust that lone individual. I just don't know that they're going to be able to get
052it done in a month, you know, versus a larger company coming in and giving us some some cap larger capacity. um uh employee as far as giving us more employees to be able to handle a job with a larger capacity. Um so those are going to be done by the end of next week. It's going to go actually out to those contractors next week and then we will are slated to have approval on March 16th. Um so it takes about three weeks for them to look through uh to get the bid bids back and then they'll take a week to make sure that they can do it and then they'll make a recommendation to the board on March 16th. Remember that this is not Miko Henny is a uh construction man or construction manager at
053risk. So you guys will still approve the overall package. Um they'll just make a recommendation to you on this is the vendors we're going to use. This is why this is how much they're bidding. So everything's totally transparent by you. You just really won't have say over those vendors outside of it's more of you're say you're approving the entire package. So, windows are going to be uh a separate line item as an alternate. So is the um fire alarm system. So, uh we are holding off right now on the sprinkler heads. Those are going to be an additional $80,000. And we said we're those aren't [snorts] even due for inspection for a few more years. And so, we said let's go ahead and hold off on the sprinkler heads themselves um until that's done. And
054then if some of them fail in 5 years when we have to do the test, then we'll have to replace some of them at that time. But, you know, at this point, especially with the windows coming in as high as they did, you know, we're gonna pick the pick the most uh the juiciest fruit, I guess, and leave kind of the other ones kind of on the shelf on the tree for now. Um, let's see here. Athletic building. So, the drawings are going to be done by next Tuesday and they're going to be posted next Tuesday. They're anticipating three weeks. They [clears throat] would like us, the way that the schedule maps out, they are probably not going to have the bids back until the 2nd and they're going to need a day to review
055the bids. And so they're going to recommend that we have a special board meeting on the 3rd so we can get them approved. So I'm just giving you guys that heads up right now that to approve the athletic building bids to do the work, uh, we'll probably have to take a special meeting either on the 3rd or the 4th. They're hoping the third. So, >> March, >> uh, March 3rd. Yes. Correct. Yeah. >> AM or PM? [snorts] Like, >> uh, we we don't know yet. We'll we'll set it as we get closer. We just have to post it 24 hours in advance, but I'm giving you guys kind of a verbal notice that that's kind of what they're saying right now. Um, LED and parking lot. So, the next meeting you guys are going to
056improve the LED light purchases. Uh, at the high school, that'll be both the the purchase of the LED lights and the and the labor. And then at the middle school, it's just the just the equipment itself because, excuse me, the labor will be included as part of the middle school renovation. Um, high school edition, kind of exciting. Start starting next week, if the weather holds, um, they're going to start laying brick next week. So, you'll see that nice yellow building out front start to take shape. Uh, and then they'll also, um, the windows will come shortly after the brick is laid. And then they're hoping to be all enclosed by about mid-March. So, the next month and then they and then it's like hurry up and wait, you know, they're going to get it done
057and then they got to wait till the end of the school year so then they can go back in and and do more of the renovation. Uh this coming Wednesday, um I and uh Mr. Swaller over there are going to take uh kindergarten kids to the capital. We're taking four kindergarten students. Uh Mrs. Smith is actually on the uh like the state STEM committee and so she is has been asked to have her kids present at the state capital. So uh it's just a small display. She can't take the whole class so she's just going to take four kids um four kindergarteners. I'm going to drive them down. Uh Miss Schwer is going to drive them back because I have to stay and talk to some legislators. Uh but so that'll be an exciting day
058on Wednesday. Um, speaking of legislation, I know there's a couple bills out there uh that I just kind of want to draw your attention to. Um, I actually did an interview today with um, uh, one of the news stations, Channel 3, and it was, uh, about the libraries. And so, there's a bill out there that is not that is going to basically not allow public schools and libraries, public libraries to have a relationship. And so as far as there's not going to be like and I don't really know who's pushing this bill. I have never, as I told the camera today, I have never once received a complaint about our relationship with the public library. Essentially what we have with the public library is all of our kids have access to library cards and um
059like materials, online materials and and books and they can go to the library and they can, you know, check out stuff at the library and beyond books. Um, they also come into our buildings and and help us. I know they pick a is it a couple classes? >> Second and sixth grade where they will bring in and they'll give everybody a book and then the author comes in and talks about the book every year. So, the library has been a really really good partner for us. And for whatever reason, I'm not 100% sure, the state legislator, there are some state legislators that have written a bill that will effectively end uh your ability to to um have a cooperative agreement or even any agreement with the public library. So whereas ours extends as far as
060the activities that I told you, there are other schools across the state who um in situations and I can speak like when my dad was superintendent in Nebraska, the they were in a small we were in a small town and the city public library was in dire straits and the school library was in dire straits and rather than two build two libraries in a town of 900 people, they um built one library connected to the school and it was open both for as a school library and a public library. Under this bill, such such agreements wouldn't be uh possible. And so why that is, again, I have no idea. Um there are schools in De Moine who don't have libraries because of their proximity to the public libraries that are in De Moines. Um and
061then so that that would have to change as well. So, I hope that that doesn't pass, but if anybody asks about that, I I really under I can I can figure out no way other than there are people that are concerned that students who have access to the library could potentially check out books that are not that are of a maturity level that is beyond them. Um, but at the same time, if those students are going to a library, chances are their parents are accompanying them, you know, or if the parents don't like the books that the kids are checking out of the library, they can simply call the library and say, "My child picked out this book. I don't want them to have access to this book." And that would end. Um, I again,
062I have never not in 14 years as an administrator ever gotten a phone call about a book, a library book, anything like that. I know that there are every year some concerns that are communicated to our librarians and our and maybe to the principles and the librarians and principles do a fantastic job of weeding those out going through saying, "Yep, yep, I see where your concern is. We'll make sure that we red tag it, which we have a red tag system, which means that if you want to check out a book that's red tagged, it's of a maturity level that maybe isn't appropriate for your age group and so you have to have permission to check it out." I mean, there's processes like that we have in place. I just don't understand. I don't understand
063the public library connection. So hopefully that's not one that passes. If it is, I'll be sad for our kids because during the summer, during holidays, during the weekends, during nights, um when we're not in session, they're going to essentially have access to nothing. And at a time where they're saying literacy um growth is at an all-time low, we're looking to potentially take away resources from kids that would potentially help us maintain or grow uh their literacy uh ability. So, I don't really know that one. Uh the other one is SSA. So, as we talked just a little bit about uh that's our biggest funding mechanism. That's a that's an increase for our state aid. Remember, we get funded per student and so 1.75% that was approved by the Senate, not goes on to the House
064and the House is now coming back and saying 2.25%. The governor has said 2%. Um, all of those is a total increase of our of our budget. So, if you think, you know, a 2% increase in our budget, um it doesn't it doesn't go very far when you think about inflation and in the increase in materials and everything else and um salary and benefits and all that kind of stuff. So, uh, if if anybody's out there and has access to a state legislator, uh, advocating for something appropriate that would allow us to provide, um, the salary and benefit increases and the and give us a purchasing power to keep up with inflation. I mean, that would be that'd be wonderful. Um, the last thing I'm going to talk about is, you know, we've had a
065lot of illness going around and, uh, we've been able to weather, uh, the illness as far as student percentages, teacher percentages. We've been able to kind of keep going. Other schools in the area have shut down. We have not. So, luckily, I'm going to knock on wood right now that that continues to be. So, I feel like we're on the moderate upswing, especially, you know, we're starting to see less less student absenteeism, less staff absenteeism. So, hopefully we're on the upswing. One of the things we did do is I know that subbing has always been an issue and it's an issue in every district finding enough subs to be able to come in and sub uh for us. Uh one of the and so what ends up happening is if we can't find a sub
066for a classroom, we have to find coverage somewhere. And so if we talked earlier about um our coaches having to step in and sub, if we can't find a sub and there's no available sub and it's a full classroom, you know, let's say we have 20, you know, five kids in that classroom, um we will ask the the coaches to go in and sub, you know, and and take over that classroom. If we don't have coaches and we're still out of subs, then we ask, you know, maybe somebody else who's not tied to a full class to go in and fill in. Or like at the high school, middle school level, we'll ask several teachers during their plan period to go in. So we might have seven different teachers cover those seven periods for that
067teacher. Um they just every plan period there's a new there's a new teacher stepping in and subbing. Um and we've done that for forever. Uh one of the things that we've also had to do and it happened in my old district too. It happens in every district. Happens council bus all the time. So, it's not like we're the only ones that do do it. Is if we still can't find anybody and there's nobody available to sub, we will take those 24 or 25 kids and we'll spread them out other throughout the the rest of the teachers um [clears throat] in that grade level. So, uh if we have, you know, if there's 10 teachers in a grade level and I have 24 kids um and there's nine kids remaining, we'll we'll send um two or
068three students to every single class. And teachers have done that for a long time. It is it is cumbersome and it's not ideal because anytime you add a new dynamic to an already full classroom, it's it's something you got to you got to account for especially when it happens last minute. So if I have a class of 24 kids and I make 24 copies and now I got three more kids. Well, I got to go I got to figure out a way to go down and make more copies. If I brought, you know, I know it happened last year where they were doing a really cool project where they, you know, had to bring a marshmallows and different kinds of stuff like that. Well, they had enough kits for 24 kits. Well, then three kids
069were out of the classroom. They felt really bad they didn't have three more kits to be able to give those students and so it just kind of made a mess. Um, so they've been able to do it. One of the things we did say is is when we have teachers step in and sub during their plan period, they get paid a $30 stipen. Okay. Um, we have decided that we are now if if we have you if we give you additional children in your classroom, that still takes some additional time for you. We're so we're also going to pay you the $30 stipen. So, that has been, you know, welcome for for a lot of our teachers and saying, "Okay, it's one of those things where we're going to we're going to have to do
070it no matter what because we got to keep going, but at least we can give you something." Um, I'll tell you that paying $30 per teacher for nine teachers is a lot more than what we would pay one sub. So, it's not a money issue. It's more of a token for appreciation of saying, "Hey, thank you for for taking on these additional kids. Here's here's a few extra dollars." So, um, so that is new. Uh I guess do you have anything else to speak on that Andrea? No. >> Okay. >> Do we have a lot of external subs? Like is that is do we have a healthy number or are we seeing a decline in that area? >> I actually think we have more subs than we've had in recent in in recent years. So,
071we've had to do, but we've it feels like you're feels like we're doing really well until we get to spurts like this last like 3 weeks where everybody's sick all the time and then it then it really hits home of like, oh my goodness. So, um the goal is is that we don't have to split that we can bring in subs and and um we have looked at other options for subbing services and those types of things. However, we have a pretty good pool of subs and we're adding more subs because we do something that other schools in the area don't do and that's provide in retirement. Um, when you go to with the subbing service, they don't offer hypers. And so, um, some of our most loyal and consistent subs are are in it
072for because we offer hypers. So, we don't want to potentially lose lose those subs. So, um, so again, we're always looking at ways to add, make better, etc. But that's just one of the things I wanted to let you know and and just kind of something that we're doing that's different. So hopefully hopefully uh at least our teachers know that we do appreciate them when they do step up and help out with with coverage. So and that's it. Oh, one more thing I was going to add as part of my report. So we got kind of some sad news today. So, we had uh Chuck Watson who served on the board from 1991 to '94 and then also served 20 years on the Green Hills Aea board. Uh he just passed away this weekend. So,
073I just kind of wanted to make note appreciate, you know, as you guys know, being on the board is is uh there's not a lot of people going to call your name out. So, I just want to make sure that we honor those who who have served for us. Um so, we wish uh uh Mr. for Watson's family. Um, uh, well, as as they move forward. So, >> all right, we'll move to discussion items. 7.01, Craft Windill Project. So, this is uh, so we have a we've had some water infiltration uh, really on the north side of Craft and it's just it's the windows are still good. It's just the s this uh the sealing around the windows uh has created some water infiltration which comes in and then collects on the window sills and
074the window sills were not of a hard material. They're more of a like a drywall material and so they're just kind of crumbling all over. So this would have somebody go in and fix 36 interior window sills kind of everything on that north side and then uh go through and reccock uh all of the exterior all those windows. So but we think the windows are still good. We're not going to replace the windows, but we do got to fix the sills and we got to uh the windows. So, we got received three bids for this work. Uh Kflex came in at the lowest at $56,281. Okay, any questions? All right, we'll move to 7.02, middle school parking lot CA services. Uh so this is so this construction administration they did the Lamprene did the same
075thing uh for us when we did the high school lot. So they kind of serve as our construction oversight. So they will be on site the majority of the days. They do all the core sampling and the drilling and they watch everything be be poured and you know etc. And then um like Brett Wallace then kind of takes a step back and basically just monitors the bill for us. So, uh, project advocates takes a step back. Lamp comes in and goes forward. One of the things on here is it is $51,000 for them to be the construction administrator on this project. And then there's an $800 fee um for every month after they'll continue to come back and they'll basically monitor erosion for us. So, they're on site, you know, a couple times a week
076just monitoring erosion because you don't want to get that out of the control. One, it's a requirement. It's a uh DNR requirement for the for the erosion. Um I'll tell you we didn't have anybody overseeing er erosion when we were in Missouri Valley and and uh because we didn't catch it early on. We fought that for years. So um I think it's you know and again with the high school they were here we paid it for two months and then it was done. So same contract we had with them for the high school one. >> [clears throat] >> Are we expecting the middle school parking lot to be completed the same time frame as the high school? So, >> yep. Starting very first week in June and done end of July. >> Okay. >> It
077may take a little longer because of the sewer and stuff that's buried in >> potentially. Yeah. >> Yeah. Sewer's the sewer is there but then it's also a little smaller footprint so than the high school. So less pouring, more others stuff, >> right? >> Once once it's ready, it'll go it'll be quick. >> It is impressive how they do that. >> Well, speaking of sewer, we'll move into 7.03, sanitary sewer repair design services. Uh so this is um so if you guys remember in the last meeting or in the facilities meeting uh Brett Wallace talked about how we think we have an idea of of the issues we've been having between Titan Hill and the middle school and that whole sanitary sewer. And sounds like there's quite a few areas uh where uh the pipe
078is eroded or or is broken. And so I think the idea is eventually we're going to uh try to sleeve it where they basically run sleeves through >> uh the bad areas. Um but we need have an architect or an engineer design it for us. So this would be um to have a lamp um pay them to do all the design for us for that. So >> any questions? So, they're designing for us to put a sleeve in a pipe. >> Yep. Because it because they they connect to uh city utilities. >> Did we have a drawing on this one, too? >> Yeah. Is there a drawing down below? >> I thought there was. >> Yeah, there's a drawing down below >> because I remember seeing the connection between tight and middle school. >> Yeah.
079>> [clears throat] >> Yep. So, essentially all the blue line there is what they'll go through and so LAMP will do all of the all of the um all the discovery. They'll make all of the uh uh plans for what areas need to be improved upon. uh design the uh I mean the whole scopes up above. Design basically the uh the methodology and the materials for how they're going to um fix the sewer line and then we'll have a company come in and do it. I think in something this complex, I think we've already kind of been working with plumbing companies for a while. I think we spent quite a bit of money trying to fix this issue and nobody's really fixed it yet. So now I think it's now we've got to the point
080where pay the professionals one time and then because now they're now the engineers on the hook for ensuring it that it gets done correctly and gets done one final time. >> Are they going to do anything additional once they sleeve it for cleanout? >> I I I don't I don't know. I guess that'll be because we're just they're just for design services right now. So, I'm assuming they'll be able to tell us. >> Not typically. Normally, >> like it'll cut it off like at a junction and then they'll start another one. But it's all it is like a it's almost like a rubber hose that's inverted, >> right? >> And then they hook it up to the line and blow air, >> blow water, whatnot, and it turns it inside out and it'll harden inside
081the pipe. I'm almost planning that we'll run into something when we go through this process anyway. >> So, >> well, and that's where at this point I would recommend that we get the engineers involved because at least in the past, I mean, we've already spent a lot of money having a couple different companies come in and try to try to survey it, try to do and now it's just like, okay, get the engineers in here and just kind of be done with it rather than the plumbing companies themselves. So, >> well, and it's quite a distance. So, >> well, and it's one of those things where we thought it was a lot more minor than it was and then we thought we knew what what the it's back when you think you know what the
082problem is and then so you have a plumber come in and say this is the problem and then they do something and it doesn't fix it. So, in the beginning, if we'd have known if we would have had any clue of how complex it was, we would have had the engineer in the beginning and we probably would have saved that money. But, you know, it's one of those where you spend two years trying to >> trying to solve a problem the cheap way and then you find out it's expensive anyway. So, >> any other questions? >> All right, we'll move to 7.04 high school gym floor refinishing. Uh, so we, you know, it's it's time now to redo the gym floor. And when I say that, we have another sanding and another painting that we
083can do. So, you can only sand and paint it so many times. I believe we have one or two more times. I I don't know when the new when [snorts] the company comes in, they'll be able to tell us. Um, but basically what they do is they they sand it down to the bare wood and then they fix all of the all of the imperfections. So, like in the high school underneath where one of our there must have been a drip pan or something, I don't know what it was. condensation uh from our old HVAC system C system and but that mixed with the uh um humidity that was in the gym just damaged a good portion of the floor that's actually under the bleachers so people don't typically see it so it would be
084going in fixing that portion removing boards that need to remove replacing them and then going and filling in dead spots throughout and when I say dead spots for non- basketball people it's like if you dribble the basketball and you bounce it and it doesn't come back up that's a dead spot and it's not good for playability so we have several of those uh in in uh the high school main gym, which is for our main competition gym. That shouldn't be a thing. So, it' be fixing all of that and then going back in. We're probably going to go back in with a very similar design uh than what we have. We might change the center logo. It says Titans right now. Um but might come back with an LC or something like that. But otherwise,
085very similar. Um I do know we have some cra I reached out to the coaches and said if you have a design you like, let me know. And there are some wild designs. So, we will not go with those. We'll go with something very generic. So, um but yeah, we actually received two bids. I sent you that as a as a separate document. >> Um we received one bid from [snorts] uh Egan Supply uh and their total was uh 29,733 and that's for um basically returning it back to a very similar design that we have now. Now, we'll go through a design process with them and if we tweak the design and we have to do a change order, we might do a small change order just if we want to add a graphic or
086something like that. But that's that's the base bid. And then um Leechman Flooring out of Norwok uh provided us a bid as well. Theirs is 47,190. So um recommendation we go with Egan out of Omaha uh for I think it was 29,733. Can you >> I think it says it's the total is 46 912. >> Uh the second one is for the for the they give us a second bid for the exit or for the small gym. >> Oh, that's right. We talked about that. Okay. >> We're not going to do the small gym. They're only giving us a $1,000 deduct if we do both gyms. >> And really it it really disrupts a lot of our summer summer workouts if we have both gyms out of commission. And so for $1,000 we'll we'll do
087that at a different date. Plus, that gym's actually not too bad a shape. So, we'll probably wait a year or two and do that one down the road. Um, but have two gyms out of commission and only save $1,000 is not that'd be way more way more uh headache than what it's worth. So, and then the last thing is the lights, right? Do we need to replace lights in that gym? And then we basically did everything. >> The gym has already got new lights. Gym is all L all lights in the gym. Uh, we just redid the speaker system. They played it last Friday night, so sounded better. Few tweaks they have to do. Uh, but I think it was still significantly [clears throat] better. And then I guess you guys heard it. Was it
088Yeah, >> it was loud, >> but I I really liked having our band there though, too. So, >> yeah, for sure. >> That was good. >> 100%. >> Um, so yeah. So, yeah, once we do the gym floor, it's it's done. Okay. So, and then, >> um, yeah, that's about it. Cool. All right, we'll move forward to 7.05 Titan Hill pool filter system replacement. So, the pool needs a lot of work. Um, and we're that's kind of like one of those elephants. You're just we're taking one bite at a time because it is like it's an incredible amount of money to keep a pool going. And I understand, you know, that this conversation has come to the board before. So, I'm not recommending we do a full renovation of the pool. I am recommending though
089that we replace the portions of it that we need to keep continue to function with the pool. So like our filter system is is in dire straits right now. We looked at potentially updating it to like a better filter system, but where the filter is down in the basement through a door. The new filter systems can't physically get down in there. So to replace it with the same system that we have now is what you're what I'm going to recommend today. Um which is $33,56. you will see um over the next month some more recommendations for things like replacing the pool heater and replacing the the heaters that heat the occupied space. Um so there's one heater that heats like not that water itself but like the that does [snorts] the HBAC for the within
090the pool room and then there's another unit that does like the spectator room. And the problem right now is both those units are um barely operating. And so if you walk over into Titan Hill right now and you walk in the hallway that separates the pool from the rest of the building, it is like a sauna in there. Like water is literally dripping off the walls. They can't control it right now because the two units are running full blast. They don't have the controls are all shot. Everything's shot on them to be able to fluctuate. And so they're also not bringing in any outside air. It's it's a whole deal. So, um I was on the camp of not doing anything with them. And then, um uh Mrs. Ray is like, "You need Dr. Ra,
091you need to come over here." And I went over there and she's like, "Look at this." Like, "Water water is literally coming down the wall because of the humidity in there." So, I'll be coming back to you guys and saying, you know, at a bare minimum, we need to do the filters and we need to do um the HVAC in those two rooms and and then we can kind of maintain for a while. So >> for any of this filter system, does that fall under our agreement with Iowa Western as well? >> Uh potentially there we we actually have a an agreement with them that's not yet signed for 28 agreement. So um that one is that to add the pool. That one will be I just got it back from the attorney today. I
092have not reviewed it yet. So that'll be something that we'll have to agree on. >> Sorry if I spoke out of turn then. >> Yeah, you're fine. Yeah. No, you're good. But that would be the type of stuff. This one I feel like I don't know if I would feel okay telling Iowa Western they got to jump on this one because one it's a relatively low dollar amount and two this has been an issue for a very long time. So to tell IO Western in their first year that you need to pay to replace it's probably not fair. Now, if there's as we move forward, if we mutually agree that we need to replace the the the basin of the pool, like that would be something that would be mutually agreed upon and we say,
093"Okay, we got to replace that." That would be, you know, it's kind of one of those where you don't want to be like a bad partner and say, "We know this has been issues and we've been putting it off for years and years and now because you're here, you're going to pay for 20% of it." Like, I don't know if that's fair. You know, they never did that with us when we started using their baseball softball field. It was everything new that happened afterwards that was not an already existing condition that we've been contributing towards. Fair enough. All right. 7.06 board policy updates. Final reading for legislative changes. Uh so if you can pull those up. I sent those an email as well. Zoom weigh in please. All right. There we go. Uh, so basically
094these are all the new provisions that were passed. So the last time we looked at this was in 2024. Um, I forgot that they passed a law in June of 2025 or in May of 2025 that further clarified what counts as approved and unapproved ab absences for chronic absenteeism. So they added this whole section in here that basically talks about um all the things that are um that are kind of like not not included. And so we need to add that into our policy. Um so this is the actual uh policy. And then if you go to the excuse me into the regulation and then over here this talks about again it's it's what happens. Originally they had us sending so the 2024 had us send a certified letter every time um we would be
095approaching uh truency or chronic absenteeism which that got really expensive for districts to send a certified letter and I would say a lot of those certified letters got returned to us so we would pay for basically nothing and so then they patched legislation last year that said well it doesn't have to be a certified letter but you have to have documentation that you mailed you emailed or you delivered in person and so this basically is that that language that clarifies that, excuse me. And again, this is all what's required in state law, so it's not a lot of you guys can disagree with it, but still got to follow it. >> I think originally we talked about this previously, and I'm pretty sure we voted on the policy, but this is additional language that has
096to be in there. >> Has to be in there. Yeah. >> Okay. >> Yeah. and we actually got through our state audit. That's when she kicked it back to me. The the lady who looks at her state audit, this is one of they asked for a handful of policies every year. This is one that's kicked back and said, "You must have forgot about the updates from last summer." So, this is on me. So, move on to 7.07 employee request for leave. So I guess first question I have is did the employee request a close session to discuss? >> The employee did request a close session for this. >> Okay. [snorts] >> All right. Then we have evaluated the request and have determined based on the review that it is necessary to hold a close session
097under Iowa code section 2151i. Close session is recommended to discuss this employee request for either paid or unpaid leave. For Iowa Code 2151A, close session is appropriate to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body's possession or continued receipt of federal funds. Do we have a motion to move to close session? >> Motion to move to close session. >> Second. [clears throat] >> Any discussion? Vote, please. >> Mrs. Peterson. >> Yes. >> Mr. Sorenson. >> Yes. >> Mr. Sturm. >> Yes. >> Miss Atkins. >> Yes. >> Mr. Bach. >> Yes. >> Mr. Wright. >> Yes. [music] >> [music] [music] >> Okay, we are moving to comments and suggestion. This is the second portion
098of our meeting where we open [clears throat] the floor to any comments that may be directed towards the board. We'll give it a couple minutes here for anyone online. Good. Okay. Then we'll move into action items 9.01 Craft Windows Sill Project. >> Mr. President, >> yes. >> Like to make the motion to approve the bid from Keylex for $56,281. >> Second. >> Any further discussion? Vote, please. >> Mr. Senson, >> yes. >> Mr. Sturm, >> yes. >> Miss Atkins, >> yes. >> Mr. Buck, >> yes. >> Mrs. Peterson, >> yes. >> Mr. >> Yes. [clears throat] >> 9.02 Middle School parking lot CA services. >> Mr. President, >> yes. >> Like to make the motion to approve the CA services agreement with Lamp Rinerson for $51,100. >> Second. >> Any discussion? Vote, please. >> Mr.
099Mr. >> Yes. >> Miss Atkins. >> Yes. >> Mr. Bach. >> Yes. >> Mrs. Peterson. >> Yes. >> Mr. Senson. >> Yes. >> Mr. Wright. >> Yes. >> 9.03. Sanitary su sewer repair design services. >> Mr. President. >> Yes. >> Like to make the recommend recommendation to approve sanitary sewer repair design proposal from lamp. Is it Reneersonen for $20,000? Yep. Re. Okay. >> Second. Any discussion? Vote, please. >> Miss Atkins, >> yes. >> Mr. Bach, >> yes. >> Mrs. Peterson, >> yes. >> Mr. Sorenson, >> yes. >> Mr. >> Yes. >> Mr. Right. >> Yes. [snorts] 9.04. High school gym floor refinishing. >> Mr. President, [snorts] >> yes. >> Like to make the motion to approve the high school gym floor refinishing proposal from Egan Supply Company for $29,733. >> Second. Any discussion? Vote, please.
100>> Mr. Bach, >> yes. >> Mrs. Peterson, >> yes. >> Mr. Sorenson, >> yes. >> Mr. Sturm, >> yes. >> Miss Atkins, >> yes. >> Mr. Wright, >> yes. 9.05 Titan Hill pool filter system replacement. >> Mr. President, >> yes. >> Like to make the motion to approve the replacement filter system with PVC valves and VFD proposal from Aqua Chem Inc. for $33,56. >> Second. >> Any further discussion? >> Vote, please. >> Mrs. Peterson, >> yes. >> Mr. Sorenson, >> yes. >> Mr. Stern, >> yes. >> Miss Atkins, >> yes. >> Mr. Buck, >> yes. >> Mr. Wright, >> yes. >> 9.06, Board Policy Updates, first and final reading. >> Mr. President, let's make the motion to approve the first and final reading of board policies as presented. >> Second. >> Any [snorts] discussion? Vote,
101please. >> Mr. Sorenson, >> yes. >> Mr. Sturm, >> yes. >> Miss Atkins, >> yes. >> Mr. Box, >> yes. >> Mrs. Peterson, >> yes. >> Mr. Wright, >> yes. >> 9.07. Employee request for leave. >> Mr. President, >> yes. >> Like to make the motion to approve the request for uh unpaid leave as presented for for unpay leave to be able to use their >> to be able to use their personal sorry >> uh for employee A >> second that's my >> any discussion vote please >> Mr. Storm >> yes >> Mkins >> yes >> Mr. Bach >> yes >> Mrs. Peterson >> yes >> Mr. Storenson >> yes >> Mr. Great. >> Yes. Items of interest, future board meetings. >> Uh, yep. And then we also have our wrestling team will be uh
102taking off to go to state. Uh, the fire department will be here at school about 10:15ish for about a 10:30 departure. So, you're interested in joining the parade. It'll be at 10:30 on Wednesday for state wrestling. >> Did you say the fire department? >> Yeah. >> Where is it? Nice. >> Okay. >> Yeah. >> Township. We give him a nice escort on the way out of town. >> Nice. whatever. >> I don't know. >> No further items on the agenda. Do we have a motion to adjurnn? >> Second. >> All those in favor say I. >> I. All those.