001[Laughter] figure a lot. All right, we'll go ahead and call the meeting to order and we have six of our members here. Uh, first item is approval of the agenda. I move approval of the agenda. Second. Moved by Shields Cook, seconded by the Ward. All in favor say I. I. Opposed? Nay. Passes. 6. And then our next item is celebrations and recognitions. And Dr. Hawkins is doing that this time. Wonderful. Good evening. The Ames Community School District is proud to celebrate the outstanding performance of our Ames FFA chapter at the state food science career development event. This competitive event challenges students to apply their knowledge of food science and technology through a series of rigorous tests and real world real world world scenarios. Sorry, Amy. Ames FFA members represented the district with dedication, preparation, and
002professionalism, and their efforts paid off in a big way. We are thrilled to announce that Elijah Magtoto earned first place in the individual test and was named the state champion individual overall. This is an incredible accomplishment that reflects both Elijah's academic excellence and his passion for agricultural sciences. Participating in event in events like the food science CDE allows students to deepen their understanding of STEM, agriculture, and teamwork while preparing for future careers in the food and science industries. Congratulations to Elijah as well as to Miss Anna Brooks, a teacher and FFA sponsor at Ames High School. Well done. Congratulations. [Applause] Yes, congratulations and thank you for representing the district. So, well, our next item is the public forum. So, I'll go ahead and read that statement. Uh, residents of the districts, students attending the district.
003Want to speak a little bit about you as a board? You want a picture or Oh, you know, let's do that. Yeah, we should do a picture. Sorry, we don't have our communications director isn't here. Want to come up? Come on. You want to go? Yeah. Okay. Yes. Oh, Kelly, do you want me to take that? Yeah. Why don't we Jeff's got his Jeff got his phone out, too. This is complicated. [Music] [Laughter] We're normally more organized than this. We're changing. Oh, yeah. Okay. Go ahead. That's okay. Take the water bottle. I just took a screenshot of your [Music] screen like five times a day. Oh, yeah. Sorry. Wow. Angie's the right person to do this though. I was going to say sorry. No, you're good. Of course. Congratulations. I preserve this selfie. Thanks. All
004right. Um, so we are at the public forum. uh residents of the district, students attending the district, parents or guardians of students attending the district, and district staff members may address the board about any topic relevant to the district, whether on the current agenda or not. Those who wish to speak must sign up at the beginning of the meeting. Speaker participation is limited to three minutes, once per item. The views and opinions of citizens addressing the board do not necessarily reflect those of the board, district administration, or staff. Speakers are to remember that Iowa law prohibits the board from discussing specific employees, students or their performance. Student speakers will state their name in school. Others will state their name and address. And we had no one sign up there and no one sign up on
005Zoom. So, we will close the public forum and move to our consent agenda. I move the board approve the consent agenda as presented. Second. All right. It's moved by the Ward, seconded by Beerbomb. All in favor say I. I oppose. Nay. Passes. 6. Next we have reports and one from our chief financial officer. Okay. So um I have been doing some research um on our EMC insurance. So last year when we received our EMC renewal, the renewal came in um and there was going to be a 1% hail and wind deductible for our buildings. And the 1% isn't just applied to like this building if we had hail damage here. It's 1% of the value of the total valuations of all of our buildings. And so that that exposure to the district is quite substantial.
006So last year I went out and tried to do a little shopping to find um like what it would cost to buy down that hail deductible and it was quite expensive last year and so this year um several schools have formed a pool to try to um minimize the exposure that that would happen. So basically um our um premium for that would be I got to look at it up here. It's $147,918 to buy the one to buy down um our 1% hail deductible, but we would still have a $75,000 per occurrence exposure. That pretty much that would be our deductible. And so by per occurrence I mean like if a a storm came through this part of town and we had hail damage on this building and the high school and fellows and meer
007and let's say our property in the open and as well as Northwood our exposure would still only be $75,000. It's not per building. So my recommendation is is to purchase this insurance policy for $147,000 and some change to minimize our the risk of our management fund. Um you know there's new legislation out there for the management fund caps and this would help to put the how the cap is it's um a three-year average of your expenses. So let's say that we didn't have any exposure two years and then we had a huge exposure one year. We wouldn't we would be beyond the cap and we wouldn't have that much money in our management fund to cover it. So this helps us to minimize the risk to our district. 147s per year, right? Correct. Makes sense.
008And I hate to have to buy insurance to cover a deductible of an insurance, but it's just kind of the reality of the the management fund. Um that limit was that state legislation that required it did not pass this year. Okay. And they're anticipating it'll be back on the table next year. Okay. Any other questions or comments? That sorry just to confirm that was part of the property tax stuff, right? Correct. Oh, correct. So the management fund covers like our liability insurance. It covers our work comp insurance, our deductibles, um should we have we pay any unemployment that that would come out of there. We try not to do that. So um we we really try to minimize, you know, what we're what we do with those funds. What's the rough estimate of the value
009of the assets that this will protect? I mean, I'm guessing it's like what? 200 200 probably $250 million of the building of exposed. Yeah, of I think there's a is a board update number, right? It was when I can tell you. So, it's the value on our valuation schedule with EMC is what they go off of. So that's not necessarily, you know, our true probably valuations of our buildings, but um it's they have it on here. I think that there was supposed to be some zeros in this. Is it 147,918, right? So it's reasonable for that, right? Yes. Thank you for writing that out. That's awesome. It's kind of a difficult concept when you're It's stop gap insurance. I think I mean it it probably makes sense I I think to at least some residents
010that given the doio and hail damage and things we've had in the past 10 years find some wood I mean right now for this year claims are down um you know so it looks good and that's one thing is that they want to try to build the pool up and then our premiums will hopefully eventually come down for the pool as well. Makes sense. All right. Thank you. Um, do we have any reports or comments from board members? I'll say thank you all to the district staff and our teachers and uh staff around the district for getting us through another school year and for Superintendent Grimes getting uh making it all the way through his first academic year. Your your anniversary, we'll we'll do July. Thank you. But thank you. It's been a It's been
011a good year. All right. Old business. Uh policies for action. I move the board approve the policies as presented. Second. All right. Any discussion? Is there anything that needs highlighted? No. These are just Yeah. Yeah. This last time. Same as we discussed last time. Yep. All right. Moved by Shields Cook, seconded by the Ward. All in favor say I. I. Oppose. Nay. Passes 6. Our next item, uh, new business resolution to participate in the storm protection fund. I move the board to approve the resolution to participate in the storm protection fund and Iowa code chapter 28E entity and chapter 670 risk pool. Second. Any discussion? Was that Becker that? Okay. Uh moved by Deward, seconded by Becker. All in favor say I. Roll call. Sorry, my bad. I wasn't prepared for that. Do you? Dr.
012Becker, I. Dr. Beerbot, I. Dr. Winfrey, I Sabrina Shields Cookook. I I steward. Mr. Rodriguez. I All right. Passes 6. Thank you for flagging that. Um, next item is the new high school final acceptance. I move the board to approve the final acceptance and completion of work forbid. Yep. Work for bbid package 23-2 geothermal for the new Ames High School project as presented. Second, any discussion? All right. Moved by Ward, seconded by Beerbomb. All in favor say I. I. Oppose. Nay. passes 6. Uh, next item, pilot elementary literacy materials. I move the board to approve the procurement of the pilot elementary literacy materials as presented. Second. All right. Do we have any is there any discussion or anything staff wants to add? Nope. Um, all in favor say I. I. I. Oppose. Nay. passes 6.
013Uh, Dell Chromebook and cart purchase. I'm going to clean sweep it. Okay. I move the board approve the purchase of Dell Chromebooks and computer carts from Blue Ally as presented. Second. Any discussion? All right. Moved by the Ward, seconded by Rodriguez. All in favor say I. I. Oppose. Nay. Passes 6. Uh, I don't have any requests for our superintendent board planning calendar. Our next regular meeting is June 16th, which is my birthday. I'll also be traveling back that day, so I'll be tired. So, cake or pie is I'm just kidding. I just kidding. Um, work session. Uh we can take a quick minute to organize ourselves and move over to the tables to discuss the Pebble budget. I mean like my house I had damage