05/12/2025 WCSD Board Meeting

001the door. I'm getting Emily a cough drop. Sorry, Nicole. I always prepared you here. Oh. All right. I'm going to call the meeting to order. Everybody, please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay, I will read tonight. We are doing the mission and strategic priority number three. So we will empower a community of lifelong learners who strive for personal excellence through meaningful relationships and real world authentic learning uh learning experiences and pri strategic priority three expand opportunities for students to develop self-worth and connections to others. Next up, we have conflict of interest declaration. Now is the time to declare if any of the agenda

002items pose a personal conflict of interest for board member. Does anybody have anything to declare? Okay, I need to make sure I look at Gina every once in a while. Okay, perfect. All right, moving on. Approval of agenda. Justin, Cammy, Jill. Oh, I got it out there. See, I remembered that. Jill, any other changes or modifications? Okay, I would entertain a motion to approve the agenda as presented. Motion by Emily. Is there a second? Second. Second by Jeremy. All those in favor say I. Oppose. Same sign. Got it. Gina voted yes. I saw one finger. Uh visitors. Anybody signed up to speak to the board tonight? Now is the time for the public to speak. Perfect. We will move on to information only building level reports. Justin. Yep. So, we'll go and start with Julie's

003got the longer report, so we'll just move right from hers into the street report. So, we'll start with Duck. All right. Uh, you saw the forward report. Lots of different dates on there under strategic priority number one. Uh, getting kids involved in the career and, uh, life ready stuff. Um, field trips galore, walking around town, meeting different businesses, lots of stuff around town. Um, I would entertain you to go to number two, uh, and click on the third grade video sometime when you have a moment. Oh, a hippo near river and lakes. Yeah, I can never live there. Some of you run 30 miles and there So yeah, today you everybody in the class did it. They went through and done all had animals. Uh got some Steve Irwins coming up some hunters happening there.

004So uh really good entertaining went through there. Just another way to get information out, right? Um so that was kind of fun. also going down through there strategic three uh and Julie and I were able to get on our uh showcase schools again this year. Uh so I just put one of those things there we sent for evidence. Um every day when kids come into class just like in the other buildings uh they're greeted Mrs. Vanderlin and for music meets them at the door and they they give what emotional state they're in uh from joy to anger and then they get to choose whether a high five, thumbs up or a hug as they enter. Uh and then they go through all their social contract stuff as well. So just how we keep implementing and

005working with CKH uh to improve that process. Teacher appreciation week was fabulous all at the elementary. Um a lot of food on here Wednesday we made pancakes. That was a hint from the staff cuz for principal day they gave me a new griddle. So new griddle and lots of seasonings for for pork and everything. So they want food I guess. Um so we'll do that. And then lastly is just all the ways to engage in community. We had our kindergarten signing. So as teachers or new kindergarten students came in, we had uh the husky dog there to meet meet greet them uh and they did a signing to winter set schools uh event and then we went through the pre the kindergarten information. So lots of fun stuff happening at the elementary questions. Thank you

006sir. Thank you, Josh. We'll do Sure. Uh strategic priority one, increasing opportunities for rural focus and application based learning. I highlighted two things on here. One is uh last uh Wednesday and Thursday, we had a rep from Northwestern State come and speak to our eighth graders for about an hour. Um, and just some good introductory information about like what is the FAFSA, your importance of your GPA, ACTs, uh costs associated with attending a four-year college, um, and then the return on investment for various college majors. So, we thought that was some good like planning seed information, uh, for the kids, just getting them thinking about a four-year college. Um, we framed it with earlier in the year, we went to ABC of Iowa, that's like one option for postsecary, and then we showed them the

007four-year route at another. Um I also uh mentioned in here the seventh grade trip to DMAC which is scheduled for Thursday the 22nd. So our seventh graders be I think the third year they've gone to a two-year campus and they'll uh enjoy six inter six different sessions about uh courses that are offered there. Um priority two two integrating 21st century learning skills and student opportunities. Uh last Monday u Mr. St. John and I went and supported Jim High and three of uh students from his class were presenting to the city council. They presented a thing project. Um it was really served as like anformational hub for uh a new member of the community. So that was his driving question like how do we have someone who's new to our community uh survive and thrive and

008he framed it through like uh different types of someone who's 35 move to this town, someone who is uh 40 and had four kids like what would they need to know? the kids used their thing link and then he had the winning one uh students come present. They did a really nice job. We saw a wide range of of skills um during that presentation. Uh street party three expanding opportunities for students to develop self-worth and connections. Um we had our spring community service project over at Pim Park uh last um Tuesday. Seven uh seventh graders went over seventh grader in the morning, eighth grade in the afternoon and they did a variety of uh activities, cleaning fire pits, clearing branches, moving rocks, re relocating stumps, raking leaves. And again, we've we talked about developing selfworth

009can come through service to others. Um and then doing hard work uh with other people can lead to connections. So I thought the students did a nice job. Terry Mcamera out of Pamel did a nice job setting things up and it was a was a real positive day. And then uh priority four, strong authentic relationships among students, staff, and community members. I highlighted our teacher appreciation week as well. Um I'll touch on Wednesday, we had a staff breakfast with uh junior high teachers and staff and then we had a car wash and uh that was a lot of fun. Got to get the uh power washer out. Corey and Kendra came and helped. We had about eight or nine teachers uh take advantage of that. So questions for you questions. Thank you sir. Thank you.

010All right Cam. Yeah just quick highlight some things. So uh last week we had kids go present world food prize again. Opportunity to present for Tom Vilsac and his wife. They did a great job. Ke Miss Kane excuse me is lined up. I think Mr. Vilsac will come over um in the fall, meet with our kids again and talk through some of the World Food Prize things. Uh Coach Sweeney, counselors and I are working with DMAC to get our kids college credits for their MOC work that they're already doing. Uh in addition, Mrs. Barry with SAEs or supervised a experience getting more college credit for them as well. And those will go in as elective credits that they can use. uh that can help kids with their attaining their AA so they're not taking other

011courses that maybe they don't want to take to get some of those electives. Um May 9 or this past Friday we hosted large group festival music boosters and our directors did a great job of that. Um sounds like we had a pretty successful day overall. It was busy busy people which is awesome. Yes. It's it's really a neat thing for us to be able to host those homec court advantage if you will. um gives our kids like kind of a leg up when they do that. So along those lines too, today we were just notified that we were a BCME school again, best community for music education. So two years in a row for that. Nice, which is good. It's a great representation, great award for our community and the hard work they put in

012for the fine arts and music specifically. Um couple weeks ago also we were able to have our English nine. We transitioned out of Romeo and Juliet this year and put in a book Unbroken Young novel reader story about Louis Zampirini that's made into a movie that sort of thing. They had opportunity to zoom with Luke Zampirini. So that would be Louis son uh and and really hitting home points about empathy and critical thinking and problem solving that that Louis demonstrates throughout the book and throughout his life. Um so we have a recording of that. We'll be able to kind of keep uh keep hearing that in the future here. Uh we had bus buddies field day today. Uh opportunity for our kids to work with uh some of our kiddos involved in the best buddies

013program. Beautiful weather. Miss Kendra was there passing our refreshments. Uh probably all the kids that we were overheated and that sort of thing. So it was awesome. Art show. Hopefully you guys had a chance to go to the art show this past week. Very talented students again that demonstrate some of their artwork up town. Was fantastic. Um maybe the last one. Um maybe just a shout out to Mrs. Miller had her last last show with us before moving on to Eastern Iowa. Tackled the Greek tragedy and she did a fantastic job. It's a great show. The kids put on a a wonderful thing. So, just we're going to miss her and her leadership in the drama department. Just wanted to make sure I highlighted her. And I guess now the last thing, you guys are

014all invited to graduation 25th 2:30 in the competition gym. It'll be fantastic. So you guys plan to attend, want to be up on the stage, please let me know so we have enough chairs to the accommodation. Any questions for Cam? Thank you, sir. Julie has the long report. So we'll end with her and kind of she'll lead us right into the next agenda actually the strategic plan update. So go ahead Julie. Um so with that first strategic priority I talked about ISAS data the preliminary stuff that we had gotten last month. This month I have shared with you our uh spring screening data so that you can see that we continue to make big gains across the board with our academics. Um I think that's directly tied to our focus on creating memorable moments for

015kids. So I'll talk about that a little bit later. Um, so I just wanted to give that to you as a highlight. Actually, I'm going to back up. Sorry. I had something in my notes before I launched into this. I wanted to say thank you. I know several of you were in our building over the course of the last two weeks. Um, the middle school's been incredibly busy right now. I don't know. The teachers are amazing. The kids are amazing. But I I think in one day we had 375 families come through for fifth grade. And so it's just made a huge difference. But also your faces and visiting our classroom. I know Gina was there for several days. Jared had to come today to pick up. Flamingo had to go home. Yeah. Pickering didn't

016want it anymore. I wanted to start with thank you. Thank you for coming and supporting kids and teachers. That means a lot. Okay, back to spring data. Um, strategic priority number two. I have l I tried to go through and capture just things kids have done this year. Um, with it relating to 21st century skills and opportunities that they have had to really showcase their learning. I'm really impressed with the staff at the middle school and how they've embraced this idea of really putting student showca student work on showcase. Um so from anything to the fine arts to our art with assessment to volume zoo with our math department to the standing whiteboards have pictures for that. um to the partnership that we have with some of the science uh classrooms up at the high

017school and FFA who's been really involved with helping our kids do hands-on to our tech department. That last picture down there is the kids were coding to bowl. So, giving you just snapshots of that. I did link the recycled art project YouTube video if you just want to take a look. We did a little plastic thing where we colored different plastic like transparencies in different like um different containers and used bottle cap lids and we poked holes in them and then kind of put them on a string and then we hang them from the ceiling. What I learned about collaboration is like it's really fun to hang out with your friends and get their point of view. What I learned was like that you should always recycle. My artist statement I did show that we're

018really with um all of our fogs and gases from the factories and what it would be like without those. So, my poem was uh basically about how like like to save the sea, you have to recycle because like turtles get their heads caught and stuff and they choke and they eat stuff and they get really sick and so recycling is just really helping the environment. We kind of wanted to we like his glass balloon blooming things like chandel like like these things that look like kind of like this shape and they kind of look like flowers and we thought that was mostly inspiration for it really neat for all three grade levels to be involved did a phenomenal job in transforming space to look like a gallery. So, just another way that our students get

019to showcase and the community really embraced those trees that you see in that picture. There's one out here in the admin building. The library came and got one. Uh I'm trying to remember where the third one went, but people wanted the art, so it's going to be on the for that. Um, with uh, priority number three, like Doug referenced, we were awarded the second year in a row for a national showcase. I went ahead and I attached data uh, for our end of the year survey so that you can see green means that we have met the baseline or exceeded what it takes to be a national showcase. Um, every month I meet with the process champions team and we look at um, midyear data and our walkthrough data and make decisions on okay, what

020do we need to communicate out to the staff. This is one of the highest years that we've had since implementing as far as meeting those expectations for that. So, super proud of the staff and students and capturing those voices. The last one that I have for you on strategic number four, it relates to that memorable moments that I referenced at the beginning. I am a firm believer that if we're creating memorable moments for kids at school, then our academics are going to follow. It to this was a little bit slower for us this year. Uh I believe it was in November when I met with the building leadership team and I was like guys we're not we're not make it didn't look as good like it we said 90% of kids and we weren't getting

021that. So we dug in a little bit deeper um adjusted our approach on how we needed to capture this data and so for the last two months we've we've met it um and that feels really good. the memorable moments, energy and focus is starting to just become part of the fabric of what happens at the middle school. So, tomorrow night when I meet with BLT, we'll start tackling, okay, what do we move on to next? Because it's just part of what we do. You've got a highlight there of things that were pulled out. Everything that I've kind of highlighted in this report of projects and student work is down there. Um, as always, you have an open invitation to anything happening in the building the last few weeks. You've got the road mapap to summer

022there that will give you those dates. Um and times we are still looking for field day volunteers if you want to hang out and have lots of fun with kids. Lots of fun. Throw some water. I have a different job this year. Dunk tank. I'm back in the dunk tank. We will have dump tank and water balloons. Uh we've added a couple new stations. Marie did this last year for us, but they we're going to spruce up the kindness garden, the rock garden. And we have a parent who's bringing in petting zoo animals, something maybe a little bit more calm for kids because it is a great activity. Yeah. Any questions? The wax museum is awesome. Just took mine for Sorry, I'm gonna say it now because it's a great time. That That is a

023phenomenal project. The wax museum. The whole day was because we had the art then the animal the volume zoo. I Yes, it was. But the wax museum, I think that is something that I'm going to still come back to even when I don't have a fifth like I'm like want to go back and because the kids are just so excited to show what they've learned with that wax museum. So I want to thank the principles too. This is kind of the last one of kind of the updates, but hopefully all year you seeing the work that has been around the street priorities and the last month going back to the authentic learning project showcase at the junior high. A lot of work went into it around those priorities. They made a lot of progress and

024um yeah, they are reflective of that as well. So I want to give them a lot of thanks for all the work they do make sure that they're leading the charge of the building. So, any questions for you before we kind of move on? Thank you all. Thank you. Amazing. All right. Next up will be uh we have John and Mark and uh Matt was able to join us, but uh kind of the culmination of the strategic or the facility master plan and maintenance plan. Uh they put together a final presentation. So, I'll turn it over to them. Pull it up for you. Mark's gonna hide behind. Yeah. Well, thanks for having us here again. Uh last time we uh give a report, we had wrapped up the facility assessment portion. So, we're going to

025kind of take that a step further and and kind of walk you through where everything's landed. So, Justin, you want to go ahead and kick the forward? Just as a reminder, I'm John. Matt's the guy that's not here, and Mark's the guy sitting behind me. So, uh, happy to be here with you tonight. Um, just a real quick recap on our timeline. So, uh, we had looked at, uh, trying to run a master planning and assessment process that took us into June. And we're at the point now where we have a a pretty good definition of where this master plan is landing. Uh but there's still a little of uh information that you all need to digest to be able to make some decisions as to what the the final mastery plan wants to look

026like. So we kind of live in the orange bar on the screen. Uh we're getting close to the finish line here. Uh the finish line isn't really the end of it. It's just the putting the ball on the tea so you can take a swing at what's next. So uh on the next slide, just as a reminder, we've we've worked through that facility assessment report. We're still wrapping up some capacity study. We've done our survey and engagement and the master planning is that last open-ended piece and we're going to uh really show you what that is tonight. So, uh moving forward into the master plan. Um we like to start with just a reminder of who you are and where you're at. Uh so you can see your district and your district boundaries on the

027screen. Uh, a big chunk of what you're going to see that's graphical representation on the next slide really just lives on the the high school site. There are other items districtwide that occur in some of our list, but the bulk of what we really want to show you is the uh the exciting things at the high school. So, um on the next slide, you'll see uh some numbers. 1 2 3 4 5 6 7. These are some different areas where we've looked at some opportunities for some changes. Uh we'll go into further detail with those as we jump forward. So on the next uh slide is a a closer up image of the high school site. You'll see some athletic stuff off to the side of the screen. A couple of things in in red

028and blue. These are addition and renovation changes to the building. So, um, more simply on the next slide and floor plan blow up, we're going to kind of call them project areas one, two, and three. Um, those really are the arts, the the the uh auditorium area of the building towards the, uh, south. Project area two uh, deals with some of our alternative education and and, uh, some equity for a wrestling program. And then project area three uh is our uh STEM and and arts area where where we'll talk about some FCS and art changes. So the the project one is uh really exciting. The existing auditorium is is uh a little bit of a problem in that you walk through some doors in the side of the auditorium and you're faced with a bunch

029of seats that you have to cross every spectator to get to your seat on the opposite side. U so that entry from the side and that spacing of seating uh isn't necessarily the best for the audience attending an event. uh as well uh it it uh has some limitations in terms of accessibility in terms of just uh ability to easily enter and flow through the space. So the concept is that the stage is in a decent position. It's it's a decent size. Structurally it's sound. Uh in general, and we've done this elsewhere, you can sort of tear out the seating portion of the building and extend your way towards the east parking lot. Uh give yourself a new uh entry lobby. That piece that diagonals off at the top of the screen would be a

030set of new entry doors that faces the lot that's across Husky Drive. So, it makes for a nice little entry sequence for people coming straight to an auditorium event. put you into a fine arts lobby. Um some separate bathrooms for the uh people attending an event. Uh there's a couple of vestibules that take you into the auditorium. We call those light traps. So those cut the light and sound and hub of what's happening in the lobby as you enter into that that event. There's a set of doors that uh would separate from the uh commons cafeteria portion of the building. If you wanted to keep students out of the auditorium during the day, you have some security separation there. If you want to control flow of spectators into that common cafeteria, it gives you some

031some opportunity to control flow. Um, however, once entering into that space, you would have a new seating layout with aisleways uh allowing you take take a seat in a row to the right or the left. So, two main aisles going down at a gradual slope to a 30 or 36 inch high stage. And then to the back portion, we would have concourse seating or or excuse me, what we call stadia seating. A little steeper slope, but that would build up over where the restrooms are. And this would get you into actually a higher seating count than what you have currently. So I think we'll be somewhere north of 600 seats in this space. Um it's also sets up where we can have in that lobby some nice uh windows looking out towards your uh other

032event spaces. Uh we'd have some display cases. So the ability to show some school pride for any of the visitors coming to this space. behind the stage. We're afforded the opportunity to to fill in a little corner uh build a stage craft. And the the reason it's important to build this is you need a little bit bigger ceiling height just to be able to build those set pieces. So, we can infill that corner with set construction and and scene shop. And then uh the remainder of the space in blue uh behind the stage is currently that alternative education zone. We will repurpose that into your dressing room, your uh stage and and set storage areas. Uh we'll need to expand uh inside that. We we'll need to kind of shift where some walls are just

033to make sure we have the appropriate amount of space for bathrooms and dressing rooms and and the like. Uh but in working through with the the art staff, this seems to fit the bill of the things they would need. The other component here is uh building a uh the student entry out on the right side where the the cursor is. Uh creating a secure entry sequence uh moving our athletic director into that spot uh with a with a secretary there gives oversight over that entrance. So students parking across the street now have a secure path uh once you get past the start of the school day. Now there's a secure entry point for those students to come in. Uh have a monitored entrance. Uh that that also puts our athletic director in a really nice

034position for really overseeing all the different activity spaces then because of proximity. Um, the other nice thing is with the cafeteria commons right there, if the events that happen in that auditorium, want to have uh refreshments or concessions, we can make use of that common cafeteria space for intermissions for for any of those things. However, with some of those doors that we have, we can also close that off for security. Uh jumping to the next slide that takes us to the south end of the building which is that project area number two. So because we uh took over the alternative education zone for some of those support spaces for the auditorium uh we can actually look at the current FCS rooms uh as adapting into that alternative education piece. Uh with the doors to the

035exterior right there. It provides a direct connection to the exterior. One of the slides you're going to see down down the way is some parking behind this portion of the building. That sets itself up nicely for those students who uh come to this program and and have a different kind of way of getting in and out. These two rooms are actually slightly bigger than the rooms they occupy currently. Uh the only real changes we have to put into here is uh when we take out the kitchen things, we have to put in some of those private study uh um spaces. So there's rooms for those students to to be able to separate and focus. Um and then just adapting uh a space to have a restroom in this portion of the building. Uh, this portion

036of the building does have some control doors, so it also allows this area to be securitized from the rest of the building if need be. Um, the current wrestling room is in gray about where Justin's cursor is. Uh, if we were to look at the site plan, you'd see a big piece of grass just to the south of that. It is a great size to put in some additional wrestling mat space. So the concept here is that u you know at the least you need one one additional mat by maximizing the build out of that space kind of squaring off the corner of the building we can get two fullsize mats a couple of practice uh circles which uh then if we put some rollup doors between the current wrestling room and the new one

037uh gives you a lot of flexibility as to how you might run some wrestling programs uh for for high schoolers. junior high, you can separate boys and girls faces. If you have youth wrestling, you can separate by age group. Uh if it makes sense to close off the two rooms from each other to have some separate practices, that works. Um so the the biggest thing here is to offer some equity to your programs while still leaving a lot of flexibility for the different situations you may encounter. The wrestling room that gets constructed is new would have uh something in the range of a 14 foot structure height which also then lends itself to if you wanted to send cheer there. Cheer now has a matted space high enough to handle the throws. Uh so that

038becomes a nice safe zone that that can be used for that purpose. Um, with the entry there next to the wait room, uh, we now have a a nice wide corridor. It's about 14 feet wide. We've built in some benches along the corridor. Uh, we talked about windows, but decided no windows. We need safety mats along the wall, and kids probably don't need parents peeking through the windows anyway. So, uh, this this sets itself up for a nice spot for parents to wait. Uh there's some doors at the top end of the screen. Uh a little bit further up, Justin. Uh by adding one set of security doors, now we can securitize this end of the building. So for those club activities, those youth activities or things that happen uh after hours, we can now

039have some flexibility to decide uh if we want to make it where people just can't get deeper into the building. So offering some security the blue space in the fitness area. Uh because we're punching through a corridor, we do have to do a little bit of modification to the weight fitness area. Uh based on conversations with the high school staff, we've been able to relay out the equipment to make sure everything fits in there that needs to be in there. And then we've done a little bit of rework up in the bathroom area just to ensure that there's uh bathrooms available for uh this end of the building when using the wrestling and locking. So, we're taking out the concession stand is what it looks like and turning that into a toilet. It's It's actually

040a little uh I think Yeah, that's the It's the old junior high concession stand. I didn't probably doesn't get used much anymore. Really? I didn't Yeah. Probably just storage. And then there's a little janitor's closet next to that. So, just trying to preserve as well. Yeah. So, because we took over FCS, uh we we wanted to come up with a solution as to where that that food food science lab might go. Uh it seemed to make sense to park that up in the CTE wing of the building. Um the pieces in blue are existing. Those are existing building areas. However, the north wall of the building is not loadbearing. So we can actually take the north wall off which allows us to do a little reworking of those spaces. So uh on the left side

041currently is where the graphics lab is uh shared with some uh screen printing shop and it's really small and combined. So we can repurpose that space expanded a little bit a little bit better FCS classroom and then build a new FCS lab next to that. uh uh have that uh FCS storage built into that uh area that gives a little bit better presence to that program, a little bit better space allocation, and then uh we have a a new north entry door to the building. We've made a little bit wider lobby. Uh we could put a serving window between the FCS lab and the lobby. So, if you ever wanted to run a fundraiser program where you're selling things to students out of a window that gives a different kind of training or if there's

042an an opportunity for parents to come in, we can get them into that lobby. But with the inner set of vestibial doors, uh people don't have access deeper into the building. And so, uh, this this is an exciting opportunity for the the staff here because they can they can start to teach a different kind of service than what they currently can on the opposite side of the hall. Then, um, we we talked about burying the the art room, and that was really bad because it kind of blocked some natural light. So, it became a a much better answer to build a new art room and then repurpose part of the old art room space. By doing this, this allows us to rightsize the art room because they've got a lot of uh students in the

043program and a lot of things and those things take up space. So, we've created a little pottery al cove and a kiln area. By separating the pottery and the kiln out, we get a bunch of the dirty stuff out of the art room, which inherently helps with floor space and then dick. And then uh in the art room uh trying to preserve more of the wall space to get the natural light in. That helps when you're doing work with different types of media. That natural light was a big driver on why that room was located in a corner to begin with. However, with the growing program, uh building that art room the right size, having some separate storage and separating out the pottery items really solves a big problem for that program. There's enough residual

044space that we can actually build a uh video studio and graphics lab uh would go uh in a gray spot. So that you get a video studio and then the room just to the south of that Justin just adjacent becomes a really nice uh uh graphics lab. And so we end up with a lot better layout of space more rightsized to the things that you're trying to accomplish there. So that that works well. Um, one other thing that was discussed on the next slide, uh, you have a lot of different entries to the building and, uh, there's a lot of challenges as to how to securitize and so we've done some investigation as to, uh, strategically adding a couple of doors and then, uh, several doors already exist. It's just a matter of putting the

045access control on them. So everywhere where you see a little red circle is either a new door or a door that gets access control. We also have a situation with the uh the old high school gym that uh we can sort of reroute traffic and so you'll see a big arrow by kind of shifting where gym storage goes and then repurposing a long skinny area into a corridor because it's like the right size. We can reroute foot traffic so that we end up with actually several safe ways out of the gym, but they all lead to a secure passage and nobody can get back to the education side of the building, which solves a big problem. It's a big thing with these doors is just having the flexibility to know which ones to lock at

046any given point in time. This this offers that flexibility. Uh the next couple slides show some some outdoor things. So, uh, another big issue we've observed is there's not a lot of parking up front and, uh, the flow is not great because you currently have like four different inlets off a Husky. We think you should scrap the middle two, change the way the parking lot flows. So, everybody drives in the entry. They all drive through either through the parking lot or around the drop off. Everybody goes out the out. So now you've cut some of the clutter that's happening there. Uh we'll talk about in a minute where the buses go, which should also help save a little clutter, but we think you'll gain a little bit of parking. Not a lot, but uh I

047I think uh you currently see uh park something less than 50 up around. We can get up to 62. And then by separating some of this flow from the drop off, I think you'll have a little bit better success with uh just not burdening husky. Um, this is all one-way traffic as well. The one thing that's not shown is to the right of this, uh, we would have a a little bit of paving so that you could handle drop off and delivery for, uh, things that go into stage craft for that auditorium. On the next slide, at the south end of the building, uh just above the slide, we're kind of showing as if it already exists, but the the new wrestling room gets built uh kind of in the the lefthand corner of the

048existing building. And then uh we have an opportunity to add uh close to 100 spaces back here. Uh, and this does include some, uh, accessible parking spaces, but, uh, by paving that road that comes off of that, you can get up in here and, uh, get a nice bit of parking. This will serve really nicely for wrestling. This will work for the alternative ed program. I'm guessing baseball and softball like to park here, too. Um, there is an opportunity to add more spaces than this, uh, but those would have to encroach the baseball field. So, we kept it back just to give a little bit of breathing room. We don't want to send anything further to the right. Uh if a kid throws a discus and hits a cart here, you got a you got

049like an Olympian on your hands. Um uh but this is probably about the furthest you want to go. As you can see, uh the line work in the grass. This still preserves that that big grass area where marching band goes. Uh the the next slide uh then shows uh really just by creating that additional parking to the back, we can sacrifice a little parking up front and dedicate it to a bus lane. So you keep the two center parking lanes or or aisles. Uh but really you would preserve the rest of that front lot on the east as a dedicated bus drop off which again the the whole goal here is to just try to create more logic to where people are pulling back out onto Husky just to try to unclog some of the

050uh confusion that happens there. Uh in addition, if a parent dropped off a student with that uh activities office over here, now they have two two spots. Uh you know, after the buses are done, you could drive at the front door, you could come back here. Um shifting gears a little bit, um we did look at this building uh by taking over the dentist suite next door. Uh we we questioned what what could you do with that space? It turned out what you really needed was a bigger boardroom. Uh, and also the district really doesn't have a a sizable training space when you have bigger staff functions. So, what you're going to see on the the next screen is but we think you can blast all the way to the other wall. So, this this

051wall next to me goes away. You continue to build on through and uh you'll end up with a very large training room. uh to the back uh opposite corner, we can we can put in a a right-sized conference room. So, uh Justin's conference room that's kind of behind behind us here is a little bit small for some of the the larger conferences that happen. Uh still saving that as a conference room. We can put in a second one that's a little bit larger, which gives some flexibility for the different size of meetings that happen here. build in a little bit of residual storage in the back of the building. Save some of the nice features. There's a nice break room over there. There's a couple private bathrooms. Save those things. They'll service this building well.

052Uh but create that training room solution for you that that you need. Um that has a separate price. Uh when we talk pricing, there is a separate price to do some parking behind the building as well. And part of that parking uh is solving a little bit of drainage issue to the back of the building. There's a hill that kind of comes right down to your back doors. So just reshaping the hill, putting a little concrete in and and getting a a nice solution for some additional parking. Um the next slide shows an opportunity uh if if this is enticing. Uh, one thing we looked at was, uh, you could, uh, switch the grass field to a turf field. Uh, what this shows is the south end, uh, the south end radius, uh, becomes all,

053um, the same material as the track surfacing. So, that's where your jump events are. Um, it's really hard to mix turf in with some of that. It gets a little convoluted. So, a lot of times a really good solution is just uh put that surfacing across and then uh for the turf uh really filling out that space when you walk out to your stadium. Right now, it's got a big frown to it and then there's kind of a ditch area where your storm catches happen that can all sme uh so you don't need those depressions. The storm drainage happens under a turf field. So, you get to maximize the space from track edge to track edge, which could be a nice solution. Um, and then, uh, by turfing the the north end radius, it gets

054you some opportunity for drill space for practices. Uh, you typically would switch a football goal to a swing away. So, when it's soccer, the uprates are not in the way for soccer, swings back in for football. Those kind of solutions work really well for fields like this. So, and then just down to the left, there's there was a little bit of talk about uh the throwing events um that are they're in pravel with some concrete rings and just paving that across so that you can maximize the amount of uh area where you throw. So, this is showing two more rings. There's a couple of rings that were kind of degrading. uh so they tend to throw in the grass next to the the the couple of rings that are there. So just adding to paving

055it so uh that we're not dealing with the the pegravel area because it it doesn't necessarily always dry out and uh just having the pavement might might make it easier for kids throwing things on the ground and and supplies things. So uh that that just had a separate uh item that we wanted to cover. Um, so the next slide is intentionally really really small print so you can't read the prices. Uh, this is literally a tally of all the costs for everything we just showed you. So the left is all of those projects and I'll show it in a blow up on the next slide. The right side shows as one lump sum cost. But when we talked about the facility analysis when that was here uh last time, we talked through the things that

056kind of showed up as red. Uh this quantifies a bunch of the um items that show up as either uh need to be addressed or could be addressed in in the next few years. And so, uh, these are the higher priority items for each of the buildings. It's separated out by building. If you scroll down to the bottom, it's got a a $4.3 million cost. This is not all you have to do this right away. It's more to create an awareness that through any funding measure that some appropriate holdback needs to happen to cover some of these items or some of these items can be built in with the other projects if it makes sense. So on the next page, what we did is we took um there we go. We took all of those

057uh master plan projects and we we created a couple of lists and this was worked out with the the district leadership here. Um so on the left the auditorium wrestling alternative education the STEM CTE art room uh south parking lot bus drop off the parent uh front parking uh there's a an item for bus shelter. is just getting some roof covered uh to help protect your investment in buses. Uh the building wide security, so little red circles on the plan, the dentist office remodel, some of the miscellaneous maintenance and repair and the the paving for this this building. Those those were all identified as those likely make sense to to be expenditures from p uh saving pebble funds. Um on the right some of those athletic things turf field the there was some discussion about

058creating some storage under one of the bleachers and uh paving that uh throwing area. Uh we kind of held that out and said well maybe that's better as a as a bond item. Um on the left column we grouped a series of items and we said you know if you pulled all those out uh that's a number of high priority things. They tally up to about 17.5 million. uh those potentially could serve as a firstphase project and that's something that could be done with available save funds as opposed to having to put everything subject to a referendum or or some voting measure. Um, so that's just a suggestion um as a way to to try to compile this. Uh, as a board you have at your discretion to say maybe something doesn't make sense in

059a project like that or could be handled through a a PPE expenditure uh separately or or even a save expenditure separately. But uh this was kind of a first uh shot at a target. And so that number is uh a number that's somewhat intentional. If we look at the next page, it's the Piper Sandler calculations on your financing marked up minute. So Justin speak. Yeah. So you have a hard copy. You've seen this before. Um this was the conversation we started actually last July. It came in that just what will be our debt capacity looking at available revenue stream. So, first page is the tax history. Then it goes the debt limit constraints which is um kind of goes through your current obligation when retired geo bonds are going off and you guys have seen

060that before. Um and on the back it goes through like what your capacity could be. So when he says the $17 million claimment on a project to save, that's that bottom chart down below. So, it shows you what you would be borrowing on a 15-year, on a 20-year, what the amount would be, what the project funds would be, um, and what your capacity could be. Above that is the PPE note if you if there was PEP projects. Um, and so, and above that would be, you know, your general obligation bond capacity, uh, if you decide to go that route. So, those are the the revenue streams that are available, um, to finance these projects. Uh, as you're well aware, um, we've been paying ahead on our strategy bonds and we're bringing that date uh, a

061lot closer. I think it was a 2038 original that Paul was willing to do. Um, and I think right now in our current trajectory, 2031, Jamie, is that correct? Brought it in with us. with the pre- levy that we just bid. Uh we'll have 750 still due and 3435. So 3334 will be everything almost everything but just that one payment. One payment. So that's bringing it closer. Doesn't So does it make sense to try and fund things with the geob? Um that's the discussion for the board. When we look at save, yeah, the capacity is there. uh when Cammy and I uh met before and kind of talked through state generates about $2 million a year. Yeah. So if you look at the very front of the bottom, save is is generating on an annual

062record about 2.28 million. Uh debt payments a million four uh their FY29. Um so if you went out ahead of that um you would be strapping save u for a couple of years. Um so that's when we talked about a $15 million project. We thought that was 156 million was where we're at came in with what they love around 17 million. Anything to add to that Cammy? No that's pretty good. Um, so that's kind of where it sits when we met with John and and Matt went through and kind of talked through projects. Um, you know, we've been able to do some fairly large project of, you know, pebble revenue, additional state that we've held back purchase of this building. Um, so that's why we pulled some of those things out. We do those as

063as time allows. For example, remodel the dental building made sense for that to be something we just do when it's available. Ray even talked about some of the demo of that space could be done by our by our guys even potentially to save on some of that. Um the parking out front why really nice is about $560,000. Does it make sense that you keep that and do that at some point in time down the road too? But those are the kind of decisions that the board needs to kind of weigh through um and make some decisions. Matt goes into a little bit uh or John goes in a little bit here on kind of next steps on how you would choose to do that questions. Projects one and two would have to be almost simultaneous,

064wouldn't they? Yeah, because we're you're your projects one, two, and three, you're displacing. And so in theory, you're actually going to work them backwards. you'll probably go 321 just to want to create space for somebody to land in to get the next one. The beauty of the alt ed is that's a really fast light burden project. So, uh you could do the FCS move and get the alt ed in really fast behind. Um those kind of things work in succession, but you kind of have to do those before you could ever jump into that auditorium. Yeah. Yep. And in general, my recommendation is you only ever want to move somebody once. It's a really hard burden in in education to move somebody for a temporary to move them again. So that parking lot by the

065wrestling room, is that going to block us in from future additions? It would. Yeah, that's something we talked about. You're you're going to that would be space you could potentially move to. It would um you're already taking the weight the resting room back, right, to make it even with just about even. Yeah, it it lines up with the building. You could always there. Uh it's just you're going to build there at the expense of parking they create. So, candidly, one of the conversations was by exploring turf, it frees up brass space because turf can be used all the time. So if you had to build the building, you could always shift some parking somewhere else because now you have maybe you don't need that grass field quite as much, it frees up where marching band

066and potentially practices. Now they could be down on the turf. and that would be parking. Then this another reason for keeping turf out as a geo bond is under with the current um the way the law currently says if you're going to use it for standalone save dollars for standalone athletic facility. Then you have to address all the safety concerns that were identified in the there's a recommendation report for your building. It could be quite costly because it requires you do some uh security glazing improvement around the first floor of the building as well as your secure entry situations. Your entry situations might not be bad. It's that glazing component that could be very costly. And so, uh that is a stipulation on save money spent for competition athletic facilities. So that's that's that piece

067that Justin's talking about. So that's why that couldn't be done. And that's a that's a in my understanding that's a something that's come before and maybe been contentious. Um maybe not as much now. Uh from a purely programming look, a turf field makes a ton of sense. Just it allows you so much more flexibility in a space. Um, now it does come with some ongoing costs like you're gonna have to plan to replace that at some point. Um, just by happen stance, I was at the junior high uh conference track in North Pole and was standing next to Dan Mart who damaged Superhe. He goes, they told me plan on 10 years. I said, how old is he? He goes, 12. Looks really good. And he says, I think we're good for a while yet

068before we have to replace it. So that's just some perspective, but you need to have that in the back of your mind. um that you're that that's expens you're going have to plan for at some point replace it down the road too 10 to 15 years probably pays to invest in back that's what extends my life you could play soccer there we strip soccer however the way full disclosure you could play full season soccer there because of the the fields don't wide enough um just because of the space between the Correct, John. I think we're I think we're going to be tight on the required uh for the field for the for postseason play, but we play regular season soccer there currently. Just all the cards on the table being transparent. Um the only thing

069that is that gives me a little bit of pause and I told John this is we need some direction on how to go forward and then probably uh we get you know Travis and Piper to walk through the financing and what that would look like the capacity the property tax bill uh on the restriction of PEP expenditures. Um if that goes from a $134 to 67 cent, what does that mean moving forward as far as money we would generate for um bus replacement, small vehicle replacement, uh um computer refresh, non-instructional software. Yeah. So that with that gives me a little pause on how tight you we strap save. Um that I think we just need to think through and be smart about anything to add Cammy. No, out of the 2 million that you're getting

070right now and you say estimated about 2 million. Um yes, we do have the debt on the revenue bonds and then the other million it goes through the five-year facility plan and we're pretty much using that at this point. So there would be some decisions. Some of the things that we're spending it on would be taken off the place once the maintenance and things were done, but it would have to be you'd have to also encompass that 5-year facility plan to look at that and how you're currently using those two revenue streams. And that would be the million off in 2029, the first million. Correct, Ky? Uh the three million that we took to back the geo bond, our last geo bond. Yeah, those are done. Now you've got what's left over of the old

071revenue bonds that were issued even before my time and that last payment will be 28.29. Yeah. Um Justin talked about a 15 to$16 million number in the list in the recommendation. You could see where there's some things you can pull out and get there very easily. And our caution always is that assessment list doesn't go away. So you don't want to allocate all of your resources to a safe funded effort because you want to you want to make sure you appropriately hold back to cover some of those uh routine expenditures and and things that just come up. Um Justin, if you want to go the last couple of slides, we because we're asked what how do you move forward with something like this? Um, in general, you know, the the board would would I if

072it was an expenditure with uh save or save and pull funds, you would you would want to maybe try to think about the board locking in some idea of what that wants to be here this month and next. Uh if you said, gosh, would it be possible to have something done and completely occupied and ready to go by the start of the 2728 school year? This would say yes. If you uh started this summer, you could bid out something to the construction market uh this winter. So maybe around January uh January, February, that would allow you to start construction in in March when the ground gets nice. Uh likely it might take a little bit longer than a full year, but but that has you ending in the summer or the start of the summer,

073which gives you the summer to get all your rooms set up for the start of the next school year, which becomes a really nice sequence for construction. If you said, "Well, what does a bond effort look like?" Uh we kind of talked, you know, and and we said, "Well, maybe you do that first. Get things in motion. what would it look like to to jump in for a next year referendum? Uh you you again would want to identify those projects. What what it really is is you have to decide when the referendum date is and then you start working backwards. And the really the big thing is uh as a board you would have to do some identification of what you want to do likely do some community engagement and that would be happening uh

074early spring uh to the to the nice parts of spring so that by the time you get to this time in that portion of the year you know May June you are in a position of starting to consider as a board not only just the projects, but you'll have to start with petition to the board and then you'll have to have a public hearing and then you'll have to have a vote to place a a ballot measure uh on the referendum ballot and so that you know that has some required timings and dates. So yeah, it's a lot of work. It's a lot of work and uh in general uh you know the consideration was let's just look at it what it might look like for next year because you know uh that's not necessarily

075the consideration the leadership wanted for this year. I don't think for it's too short to be for member it would feel our community would feel like they're being rammed their throat. I don't think that's what anybody wants in the current market or anything like that. So that's where we kind of back off. Um if there are projects we feel we want to go for a job on, we start that next year through the input, get that ready to go. So yeah, so that that's kind of the full picture. It's a lot. Let's just break it out what we want like right away. Yeah, it's exciting, you know. I really like the plan. Great. That's wonderful. Now we just win the lottery. We could just do it all at one time. Working on it. Will somebody

076spend all his birthday money on cupcakes? I know. Well, we could do what I could do is if you know the board has this, you can look at it. Um you we could ask for Travis to come to a board meeting or one session and walk you through. Okay. So, what if we go for 17 million? What's the what's the payments going to be? What does that leave you? And then you work backwards from there. What's our capacity? Then we look at that list and go, okay, there are some things that have to go together as Tim identified. You can't pull X off, but what do we take off of there? Um, the bus area is a need, right? Um, I think a need, however, we've operated without for a while and it's off by

077itself. I mean, does that make sense? But we had to scale it back. There's some There is some room to scale some things back. I will say it was very beneficial in 18 came when we did the last go when Travis came. Yes, it was very beneficial to sit there as the board and move numbers around and look at capacity and that was very very helpful instead of just trying to look sheets and go with when we've discovered that we could come up with that additional shortfall from the go when the projects got so much higher than they were originally thought to be. Um that revenue bond that the board had control over made all the difference in the world. But yeah, I I think that'd be a good thing to have a session with

078him to sit down and really move those numbers around on that board. Yeah. Then I think between the boardies really start thinking about like the appetite for a geo bond um in current climate and and things um there are some things on this that were not addressed during the last project. We we had to pull things off, right, which are now in front of you and things have changed a bit. since then too. Um, so anyway, I think that's some some thought for the board. I can definitely get Travis and Brian like we know what the numbers are and then we can say, okay, where are we comfortable with? And then I'll give these guys some direction on just the top three. How conservative do you think are how conservative do you think these are?

079Like is 17 going to turn into 20 or you feel fairly confident 17? Yeah, the these well the numbers are kind of based out to 26 at this point. So they're pretty spot on to what the near future will hold. If for example some of the major projects we want to extend out to the future, then we can readjust those. I just know it just keeps going up. Yeah, I mean there'll be some inflationary already a little bit in there, but the numbers that we have are pretty close to uh starting on 26. Um but like I said, we can adjust those as the project go continues to evolve. I think there's a little bit of escalation built into the number. So that covers that annualized inflation and then helps us get to I think

080it's a little bit bigger grab just to cover you know the looming threat of nobody knows what the tariff package it could go away or and then and then the other one for cost overrun is just making sure we don't get in the situation of yeah I like this but I also want and just inflate the scope because that does lead to overages and costly task. Okay. You want to meet with Gra? Yeah, Travis is phenomenal. He comes and it's kind of like when we do the budget work session, he can move numbers on one thing and it does all sorts of great things. As much as I think the park is extremely important, the top three things are the top priority, right? And they're reaching the 17. Yeah. Thank you gentlemen very very much

081for all the work on this and that lovely massive document. A lot of light reading in that one. Print that one off. Drop shift. Thank you guys. One other question. Did you guys um estimate how many seats the auditorium would be added or subtracted? Yeah. Yeah. Be over 600. You said a few over 600. We're at right at a short five now. Five. I think so. So, you're gaining CV and you're inputting access. Yeah, it's a good good thing. Yeah. I didn't want to just go backwards. Correct. Right. I mean, because it needed to be improved. Auditorium got short changed back in the 90s when it was got built to begin with. It kind of got carved and cut to finish. Then that no aisle was a big selling point back then. That's why everybody's

082doing it. people. Well, I forgot to mention we can we can make it not blue, too. Thank you. We're working on branding, not colors. If you've noticed, we got better about that this last go round. Um, so just real quick, and I can reach out to Travis. Is it you want would it be a work session if we could do it in June before the meeting or as part of the meeting? How would you want to I think we did it as a work session last time, didn't we? as a standalone. I think it was a work set. Yeah, it was just easier. That's was our full topic was that. Yeah, I'll just try and find some dates that way. We're not rushing to get through it to get to the rest of the board

083meeting. Perfect. Everybody good with that? Gina? Yes. Okay. Gina's shaking. I got a finger. Perfect. Okay. Uh that's it for Bray, right? No action. Just info. Just information. Thank you, gentlemen. Next up, bus route proposed changes 2526. That was really heavy. So, Mrs. Smith's going to run us through a kindergarten brain break. Uh, yeah. So, Mr. generators would like to look at how we currently do bus um drop off pick off drop and drop off and morning afternoon and has worked with um uh Ben to make come up with a plan. However, well, it is some change. So, I wanted the board to hear what those changes would be and before we start updating dropout times and all that, make sure that the board's on uh in favor of it or not. So yeah, so

084kind of give you a little background on what how this all came to be for the last couple years. Um I think about our students at the elementary and they're dropped off first in the morning uh usually and then we let them in the building at 7:35 and then we come out of the building about 3:10 to 3:15 every night. We're in our building the longest in the district with our smallest kids. And that feeling you have right now just sit through that is what our first grade and kindergarters look like at 3:10. And we do our need to do our kindergarten specialist at the end of the day for that purpose because they are knocked out by the end of the day. So over the last couple years I've talked to Ben a few

085times, Ben, what can we do about this? Um, and so we really sat down this year and talked about how we might be able to change that. So what we're looking at is having the kind of a continuous bus route and Ben will pop in as I say something wrong here. Okay. Um, a continuous kind of bus route. So, our kids would now leave the elementary school at 3:00 uh and then flow through. Um other things for that is is it gives then our teacher done the elementary gives me more some plan time and team time after that um time to meet with special ed. It also cuts down on some associate time because I know Julie sends seven or eight associates over every night on those shuttle buses. Um and then they're there until

0863:30 or 3:40 until they get back and clocked out too. So, uh, saving some time there as well. Uh, the other the other reason for this would kind of be a safety thing, uh, and behavior thing. Um, man, I think it's what, 1200 kids, uh, come and converge on the elementary every night. I'm sure you guys have seen that out front, out back, they all get off buses, they get back on the buses. Uh, we watch what they're doing, trying to keep the elementary kids from mixing too much with the big kids, getting run over, and all that other fun stuff. Um, so just kind of keeping that safety in there. Um and then well the other thing is the one I don't mind going yeah safety in general with those kids if you're somebody

087that wants to do something bad to our district um we have 1,200 kids in one spot in a 50ft area um whether it's a car thing or a gun thing or so that's another safety one I'd throw in there once in a while um and then just knowing where kids are. The proposal that we would do right now is every kid we have the signin system. So even on kids that are shuttling would have an assigned bus that they're going to to sign in on and come to get dropped off to walk from the elementary. Now what would that look like? Kids we would walk out. All kids would get on the bus and leave the elementary at 3:00. Um, and then Ben's going to have to help me kind of walk. So, so at

0883:00, like Doug said, all the elementary students would get on their buses like they do right now at the end of the day. They'd be parked in their spots. They'd go to their icon, get on their buses. From there, half the buses would go to the middle school and the other half would go to the junior high, high school. And then just like morning, it's going to look a lot like morning. So, we're going to be meeting on Husky Drive and on School Street and Fourth Street passing each other. Um, the traffic flow is going to look different. I don't know what to expect there. Um, but it's going to be very similar to what we do already in the morning time. Uh we ran the numbers over um during our sports dead week and

089uh junior high students aren't utilizing the shuttle bus as much as we thought. We only had had about 19 to 25 kids utilizing the shuttles um that weren't riding the buses home. These are just strictly walkers. So after running those numbers, um I could I could calculate in both uh the junior high kids and then I calculated in our subtle kids from the middle school uh that are walkers and realized we have the capacity if I gave them each assigned buses to ride um our our buses and do it the way Doug's talking about where we leave the elementary and go on to the middle school, junior high. It's going to look a lot different because our older kids at those buildings, you're not going to have a signed spot that hey, you get on

090this bus. When your bus pulls up, you're going to get on it. That's what Carile does. That's what a lot of other school districts do in Norwalk where they have multiple buildings all over their town. The older students are going to have to be paying attention. Hey, this is my bus. I got to get on it. Um, so those are the things that we have to think about would be it's going to look a lot different and it could be messy that first week or two. Um, because it is different. We've done this for 40, 50 years the way we've been doing it. Um, it's something that maybe not if we don't do it now, it it's eventually when we build another school somewhere else, it's something that we'll have to do. So, it's something

091to think about. Would the buses show up in the same sequence every night? Yes, it it'd be. So, depending on the numbers, I haven't calculated out kind of. It may not be exactly, you know, uh six buses going to the middle school and seven buses going to high school. It might be it might be going 10 buses going to the middle school, loading all up in the same sequence, and three buses going over to the high school. and then swapping because as as they rotate, as you get loaded and pull pull out the traffic flow with traffic, you're not going to be getting all to that third school all at the same time. So, um but yes, they would be in the the same order and they would know at just about the same time

092every day that their buses are showing up. What would it do for the dismissal times for the other three buildings? It wouldn't change. Should be the same. There shouldn't be any change. Wouldn't be any change or or the other three building? No, just the elementary. Just the elementary. We would be earlier and the other ones would show at the same time. Yeah. So, right now we calculate our hours on the shortest day which is the high school is the as far as minutes in a day and we calculated six and a half hours and there's a little that's padded a little bit but just for ease of calculating it's close to six and a half hours. It's padded a little bit. Um, so if we went from an 8:05 to 3:00 roughly that' be five

093minutes. We started at 8. We started at 8. So then it would be so if he went to an 8:00 start in that because there's high school at 85 85 to 305 8:00 305. So we have to go back and look at it. But it is the six and a half hours is padded a little bit. Um it's just easier for calculating when you calculate my days. Um but that roughly that's I mean 178* 5 minutes by 60 I think is 14 hours or 14. Yeah. How much longer will the younger students be on the bus to a typical day? Like are we adding Yes, we'd be adding about 18 minutes. How close are we pushing some of our routes with the So, we would be knocking on that door now with our new territory

094down by Paxburg and our Cummings uh highway. But really, I'm not sure that it's much different than what we're doing on some of the buses already because some of the buses are coming to the high school first in the morning, then to the junior high, and then to the elementary. So, I calculate those numbers morning. And the thing is, I'm not going to know until July until those numbers come in whether I'm gonna have a kid that's going to be pushing that time frame. Right. I'm looking at the numbers of what I have right now and we're okay right today. So, is this changed morning drop off at all? No. Morning is So, it's not changing your kids coming at 7:35 at the elementary school. So, they'll be the last to be dropped off. Correct.

095Well, I think you're dropping off the same order they do now. Yeah. Won't change at all. And there still be shuttle buses from the elementary to middle school junior high in the morning, but not in the afternoon. Yeah. They'll still drop off the same way. Yeah. Yes. Because some of the staff members there still shut they'll still be assigned a bus to get from the middle school to the elementary. They'll just be assigned a bus. So it's like if I'm going from the middle school to go on a walk, I still get on. Now I just have to get on the cow bus every day and sign into that bus. So every kid will be able to track because they're signing into those buses, not just a few of them. Yes. So if if you

096wanted your kids to be signed up for the shuttle next year, you would have to have the badge that would let your kid and they would be assigned a specific bus. So they are shuttling back to the elementary. You But you said you were going to put middle school and junior high kids on routes. Not on routes. It'll be on a route bus, but it'll stop at the elementary school. You didn't That was not clear. Good question. That's a good question. So, when I ran these numbers, I looked at my buses that had capacity. So, uh my Patterson bus, for example, going that direction, we've kind of died off going uh east of town. So, I can hold 25 students. I know that right now that I can hold 25 students. So, I calculated that

097in I can hold 25 students. So, I'll take fourth graders just on that bus. And we'll go back to the elementary and drop off at 3:18. So a after we go to our last school, that bus is going east. So we'll swing back, drop off there, and then continue on. So there's going to be a much more potentially staggered shuttle system back to the elementary after school, though. So if you if you're picking up so you're not a middle school and a junior high kid, you may have 10 minutes, five minutes between one getting there now and one getting there. Does that Does that make sense? Like right now most of the shuttle buses get there about the same time coming from the other two buildings. That's what you said. You said they all dump

098at the same time. So now as a parent I may have to wait. I'm just look. We're gonna get the phone calls and we know you will too, but we're gonna get a lot of the phone calls with this big of a change. That's correct. We won't have the volume of students all in one place all at the same time. Okay. So, and that's that's one thing that we we're looking at as a safety. Um because that's my other concern is having the little ones already on the bus and who's monitoring as the big kids are coming onto the buses. Is that going to be the bus driver? Is that the associates that are coming going? Yeah, I guess the question is what will it what will it do to associates? Will there be associates

099on the bus still or not? Well, we currently have four associates. So, it just be a matter of whether we want to hire additional ones um for every bus. But that's challenging and it's I don't have people beating down my door for that position. Um, so it's just something that could consider. I mean, it's a huge change. I get that. So, well, and for the students that are on, like I had a parent tell me that it's like push like it was a second grader pushing an hour and a half to hour 45 minutes already on the bus because they can't be dropped off on the wrong their house is on the wrong side. So, it has to go do the route and come back. and they were very concerned about the time their child

100was on the bus and so adding 18 minutes. So they can always request to cross the road. Oh. But they have to they have to send us something because to take the liability off me and my driver so their kid gets hit on the road. It's a safety thing that we do on all of our major highway. Well, that's great to know. So, sorry. But the thing is, we'll still get sued if they get in. I just want We posted a video of people flying by. I mean, we we we put them out trying to keep people from driving around their buses. So, I I understand why Ben does it and has that policy. I do. It can negatively impact some families, too. I I don't have any idea, but there's probably a good chance

101we might have stayed for broke a state record. We had seven stop on violations on one bus at one point. Holy crazy. Same bus. Within a half a mile of Doug's house, it wasn't me. Yeah. So, uh, just Davis's house. And then you go past Doug's great cook house. Does this change our we learners transportation as well? Uh no, nothing will change. Uh we will still pick up at 2:50, 255, bring them to the elementary, get them on their buses, but they'll there'll be added time then as well as minutes on a bus. Not really because we're picking them up now and they're sitting at the elementary till 3:00 a.m. Right. But if you Right. But if you're potentially adding 18 minutes on some, you said I'm I'm just trying to paint the picture for

102you. They're already sitting on the 250. So you're not adding any time to them. Okay. The elementary kiddos are not. That's right. They're the ones. Okay. They're they're not sitting on buses. They're getting on school at the elementary. That's true. Well, when when they came to me and said they wanted to explore this and Doug had reasons and Yeah, my concern was I don't want any kid having to walk across some correct 100%. Um, that just to me is a non-starter. We had to figure out a way to get kids who needed to get across to walk from the elementary. This does that. It does cause other issues. There's no doubt about it. It causes other things that are just the appetite. I would like to see a little more on paper. I I I

103just it's hard to to absorb all of that with just from voice. Personally, I'd like to see some more data on some paper. You know, what actually route numbers are looking like. I know your data is as of today and not you know what we don't know what looks like because of enrollment's not done busing gets done in August. I get that but you know just maybe just some sample routes numbers you know what we're looking at you know so that way as parents ask us we can you know start to maybe have information to give out as well. Um people do read these minutes from the board meeting so they're going to you know see this they're going to want to know what that looks like what that means. Um, but if we have

104some some some facts, some points that we can, you know, stand behind or at least have, I'd really appreciate that time. This is until this will be something you want to communicate over the summer, right? So, this is definitely something to come back in June or another, but I think I think I think I think I think I think I think I think I think I think I think, you know, maybe for Yeah, for June, you know, maybe have a little more something we can look at or, you know, you can put up just something that we can visually see with some some dates and times and numbers. And I like numbers. Maybe an example of what what elementary kids experience versus junior high in high school. And see, like take a kid that's out

105on one of the like the route that Ben's talking about down to Max and one in the west or the northeast corner. Current route times. If we had this, what's it like? Maybe what's it look like now? What that Gina, do you have anything? She's unmuting herself. One of my questions was about we learners, whether that changes that. And the other was if we're going to come back with for I'm going to just pick on fourth grade, fourth grade students to the elementary, who's going to be there to supervise when those kids get off and make sure they shoe off of school property. So, I think that's a that's a comeback in June. still gonna have some sort of duty schedule for supervision of some capacity. Somebody's going to have to be there to they

106leave the grounds. That's right. That's what I was going to say. Yeah. Security supervision, but it's way less people. So, that would be a nice thing to I agree with Doug's comment of you've got 600 kids there at one time. That's a that's a nightmare. Anything else? Okay, thank you gentlemen. Okay, moving on. Consent agenda. First up, minutes. We have the April's minutes there. Any changes, corrections, modifications? Perfect. Next up, paid bills. two calls on bar and company for $9,000. Alex Bar was our auditor with Anderson Larkin and he now has his own company. So, we moved along with him. That way, there will be uh common work papers for the audit from year to year with with Jill here in place. This wasn't the time to start with a new auditor. So, that's that's

107Alex Bar of Bar and Company. Crumble cookies for $921. If anyone asks you paid for with donated dollars, it's for the teacher appreciation, the recruit and retain that that all is donated monies and they all know what it's for when they donated it. So just a heads up if anyone asks you how we spent that much money at crumb. I didn't even I didn't even stop on that one. I knew I just put Kendra next to it is all I did in my mind. Jeremy has not seen that type of thing before. I just want you to get aware Kendra expenditures all de mo DMAC that 100,000 that's for all the concurrent enrollment courses that's second semester remember we do get supplemental waiting for our kids who take those types of courses so we do

108get some money back uh department of human services I just wanted you to be aware particularly Jerem sorry don't mean to pick on you that is Medicaid we file that um that's the entire amount that's owed to the state we had to keep the federal portion of that money. So when you see that to the DHS that we're paying the DHS, that's what that is. Let's see. There were a lot of individuals on the list this year that I did not recognize or this month. Um it's because of the band and coral competitions. Those are judges, judges for solos, accompanist, things like that. So that those were all the individuals that provided service. There was a large bill 13,000 to Waldinger and it's sitting in the general fund rather than the Saver Pebble, but those

109were actual service calls and repairs rather than replacements or projects. So, they are correct in the general fund. Um, Hartland Aea and SAVE is recurring cyber uh cyber security uh software uh program that we're enrolled in. I think that's all I have questions for me. You answered all the ones I had. Any other questions? Personnel report. Justin, anything to add there? Yeah. So, a couple late Sorry. Oh, you're good. Team me up. Um, uh, we advertised for 20 hours a week, uh, help this summer. uh last last summer got pretty crazy in this office registration and shipping. So um we advertised for that. Uh Dacres was interested came in met today already knows all the the ins and outs. So she's on there to help out. So no more than 20 hours a week just

110in July. That'll really help out with getting stuff checked in and registration and also with transcripts at the high school. Um you know can request during the summer for transcripts. Cam does a nice job when he's around, but some will help with that. Good. Um, and then a resume that came in late last week. Trey Bunching, uh, I put that in my update. Uh, is accepted position in Urbanddale. So, uh, we will need to advertise for the high school P. All of our high school kids have TP. So, we'll need to fill that position. Um, I think those are most of them. Okay. Thank you, sir. Open enrollment. Cammy. Uh the list is attached. We're recommending that you uh recommend uh we recommend that you accept all of the applications that are going out. They

111all met timelines or had good cause attached to them. Uh Van Meter does have room for their new kindergarteners. So for a while they need denied some. They held some, but they have space. So we have our kindergarteners in that section of our district where it's actually closer to go to Van Meter. As far as students coming in, um, we had six applications in, uh, for this, we're we're recommending that you approve the five that met timelines or had good cause, but the other was a, uh, open enrollment in for the completion of this year without any good cause. Can't do that. And so, we're just recommending that you would deny that one. However, remember that anytime an open enrollment is denied, the parent does have an option to request a hearing. Okay. Okay. Any

112questions on that financial report? Do you want to take Jill this month? I'm not listening. No, nothing really extravagant. There isn't. I mean, we're still on on task with our um expenditures for uh year to date or through April, April. And same for our revenues. So, we're very close with those percentages from our, you know, past three years average. So, um and our statement of positions, um there's nothing too much out of the ordinary on there. We still have that um prepaid expense on there, but we've talked about that before. And so, we're still looking good on track on as that as well. We still have that one government receivable out there and that district paid but it's just they paid it on the 1 of May. So it's still on clear on these financials.

113Okay. Contracts. Yes. So as this construction this fell through the cracks. We actually complete all the work. We set a contract now. Sorry. Um lost in the shuffle of all it. So that's why that's on there. It's what they presented previously before we ever engaged in the work. We need to get the contract signed. Um vocational agreement with DMAC. Oh, I'm not sure what this one is. Cory, can you I think it to me I assume it's just one of the courses that we've got a kid taking that we haven't typically haven't taken in the past. Oh, no. It's a vocational program. You have it in your folder. I had not seen it. This one I don't we have a kid now. There it is. I knew we got some tried this. They did not

114program for kids with who are still in special ed continue. So this is continuation after they continue. Uh we hope that they have met requirements here. Um we hope we don't count them as a graduate. They're able to attend. We still draw special ed funding that helps fund for that and then once they complete the program we mark them as a graduate. Okay. But it's an agreement for them to do that. Sorry I'm just having um next up is lots of sharing agreements. All of our sharing our shared staff. So you've got teaching which is Corey social worker JC Hatton. We sh our sometime with um JC oh sorry JC said Hatton sorry library sharing agreement with Jill and then Ben's transportation sharing agreement and then our agreement with we learners during the upcoming year.

115So those were those contract those are all continuations. Yep. Yes. The other one that we did step we did not bring to you was the workbased learning. We're forgoing that. Um correct. We just weren't kind of shared why. Yeah. And the data that we had. So that's the only one that but these will come back uh just about every year. And these were I didn't see any changes in any dates. Yeah. Um the ones that share a piece of the salary like JC I mean that amount changed but correct. I I assume it reflected and we also share some athletics. Uh we share the Kids come in here. Soccer for I35. We wait until closer to the season before we bring those sharing to you. Swimming, soccer. Okay. Gee, that's all that comes to mind

116at the moment, but I think there's another one. Tennis. Tennis. Good. Yes. Y. So, okay. Any questions on any of the contracts and agreements? If not, I would entertain a motion to approve the consent agenda as presented. Motion by Tim. Is there a second? I will second. Second by Gina. Uh, any other discussion? All those in favor say I. Gina held up her finger. All those opposed, same sign. Consent agenda is approved. Next up on old business, second reading of board policy updates due to recent legislative changes. And that is that entire long lovely list um from IASB. Shared one comment before this. Uh there was one comment regarding that we are getting rid of um board policies dealing with uh uh protected class that is not true. Uh the state of Iowa uh hold

117out gender identity as protected class in all of their law. All we are doing is updating ignore policy reflect that. The rest of policies stay in place. We're not getting rid of bullying harassment policies. We're not getting rid of correct anti discrimination policy. That is not true. We're just aligning to what the state of Iowa has for protected classes. So I think that's a concern with sharing like that. No, we're not to align with yeah current law. Any questions on any of the presented uh policies? If not, I entertain a motion to approve them on their second reading. I'll make a motion to approve. Motion by Jeremy. Is there a second? Second. Second by Emily. Any other discussion? All those in favor say I. Oppose. Same sign. Motion carries. Next up, board action on the

118Rotary Peace Poll request. There was no action. Uh last time we asked for to go back and get some guidance. I think they shared Siobhan's guidance that there's no board policy. There is one you can fall back on. Um, you know, Gina has some questions as far as that she sent me as well that I'll kind of talk to um about how elaborate will be or the language. It's my understanding that uh the Rotary chooses the four languages and then orders the poll. It shows up, they put it in. Um, as far as things around it, there was no discussion with me about putting benches around it or anything like that. Um, when we asked where they currently are, like I think right now in Iowa, they're at churches. I think they're on school district

119property. Was this a last month thing? Yes, it was. Sorry, you weren't here. Sorry. I almost texted you. You were busy having fun down south. Sorry. The rode reached out Chris Chris Blesson. They applied for a grant to get uh rotary piece poles. They're about an 8 foot pole white uh with a rotary envelope on them 4x4 and they have a standing up piece in four different languages. Asked to put them on school property. Uh questions from the board were um you know how do we if we allow this when do we say no? You know if you allow this group to put on your property are you allowing any group to put on your property? Um so I reached out to Siobhan. She said we don't really have board policy that dictates there is

120things about donations that come to the the district. Um and then what was the other question? I think that was mainly policy and you know what what does this open us up to? Yeah moving forward. I did share you know Chris Burson reached out to me after meeting I shared the board's request said he understood that was going to look at other potential places to put them as well. So, so we don't have a peace pole policy. Peace policy. Get you here. Should have called Tim. I could have informed you all about our peace polls. I I I guess I'm still leaning on the edge of thank you, but no thank you. I I because I just we don't have we just I don't know. I don't know if I have a strong conviction, but

121I think that's just the way I'm leaning. when he shared that, you know, in Iowa there's not one on school district that gave me pause. Yeah. Yeah. Um if they're not on other school districts aren't doing it, there's probably a rationale that they've looked into too. Not that's not a great project to be well supported the community. Doesn't mean it has to be on our correct. It doesn't mean it has to be at our on our doorstep. Yeah. So Gina, anything place. So, do you want action that we say no thank you or just we just say there's no motion to pass. We're not saying yes. So, it doesn't matter. It's just done. There's no if there's no motion to approve it dies to the table for the second time. It comes off as old

122business. Do you want me to ask if there's a motion to approve? You can ask if there's a motion. Sorry. Is there a motion to I don't want to ask. Is there a motion to approve the Rotary Peace Poll? Hearing no motion hearing no motion it is done. Yes action the agenda. Sure. Perfect. Thank you. Next up new business. She's making me do things under duress again. Summarize this or you want to take all yours. Oh. Uh it has come to the time uh with uh just the need to switch things over at banks uh that Cammy feels it's that we we take the steps to name formerly Jill our our SPO and swear her in. Um so we start the transition with all the banks and all that stuff that that has to happen.

123So but this isn't your last meeting? No, my contract runs through June 30th. Okay. I think she planned on not being here in June, but I told her she had to. Jill has assumed the role. Cammy is definitely in supportive role. Uh it it is time to start getting the all the official paperwork switched over and make sure we're we're ready to go July one. So that's that's why it's here. Y so to get it changed at the bank. Do I ask her to stand? Do I have to stand? Does she stand or are I gonna sit? I'm gonna sit. Will you please stand, Jill? Jill, do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially

124to the best of your ability discharge the duties of the office of secretary, treasurer, chief financial officer in the Winter Community School District as now and hereafter required by law. Thank you and welcome aboard. and I will go to the bank tomorrow with my driver's license to finish everything you need me to do. Step out to the copy. So, just Okay, next up, fees. That time of year setting fees for FY26. Um, can't any It says decrease or reduced to zero. Yeah. Well, first of all, the adult price, remember that's set by the state. Actually, it needed to be uh $49 97 97 cents. We're just going to round that up to five bucks. So, that is an increase. Um, and then we get dinged every year because we our fund balance is too high

125in the nutrition fund. And there are there mentioned several ways to spend it down. Of course, you can't just put it on negative accounts. That's forbidden. You could buy different level of groceries, different quality. You could increase the quality of your meals. Well, we have already got a contract in place and we pay X amount for a meal. We have no control over that side of it. But one of the things they did mention was doing away with the reduced price for breakfast and lunch meals. So instead of collecting 30 cents for a reduced breakfast or 40 cents for a reduced lunch. So, we did the math and if we looked back 12 months on what we had spent, I don't have the numbers in front of me, about $6,500. Our unassigned fund balance right

126now in nutrition is 1.2 million and we are supposed to have three months of expenses and our expenses run about a h 100,000. So, we should have 300,000 in our account and we have a million too. So, this is sustainable for a very long long time. We've already updated all of our lines, all of our serving lines. We have a new kitchen at the high school with the last go bond. I we firmly believe that this is very sustainable. These these kids already qualify for reduced meals based on household incomes or direct certification through DHS. So, this is a a great way to use our funds. Okay. And then I noticed no other changes to anything. Everything else is just staying the same. Yep. Okay. Any questions on that before we approve? If not, I

127would entertain a motion to approve the presented fees for the fiscal year 2026. Motion by Emily. Is there a second? Second. Second by Tim. Any other discussion? All those in favor say I. I. Oppose. Same sign. Gina had a finger. A motion carries. Next up, 202526 handbook updates. Yes. What we've done um I think last year started this setting up the whole handbook. We just give you the page of the changes. Um and because registration um is tomorrow and handbooks are registration. Jane has already made registration starts tomorrow. We open registration tomorrow. Um it's a great day. Uh, so Jane's already made clean copies of this and if you give me direction, I have to go back and change something in the morning. But, uh, before registration, before registration, so I didn't attach the markup

128copy like you've done in the past, but we did give you an overview of all the changes, page numbers, and what those changes are. Um, there may be full disclosure. We may need to make additional changes after the legislation. U, but this allows us to say it's up to date when it goes to registration. Is there anything in the if we change anything busing? I was just there is. Okay. Yeah, there would be. And that's we've held off on those to this point because that wasn't made. But yeah, the time to make sure we have a flag in there for the elementary change in the elementary time anyway. It's going from 3:10 to 3 on the or did I read that wrong when I saw where is it? Yeah, that's if we do. Yeah, other

129than otherwise I didn't see any other a lot of just practical things that we just uh some changes. Yeah, high yeah some made some small changes to a few things. Um the advisory time the summer changed the honor roll that went from a 3 point to a 3.25. Um but yeah. Okay. Any questions on those? If not, I would entertain a motion to approve the 2025 2026 handbooks as presented and they are all in there. Is there a second? Second. Jeremy second. Any other discussion? All those in favor say I. So, I'm laughing because Gina's getting her finger up really early. She's ready to go. Um 2025 26 Jag. Gina got to my attention. She read those contracts. They are saying 78 for the grade level, but they are calling it middle school because that

130is the way they do it in most other schools. So, it's just an upgraded. Our middle school is actually an upper elementary. Correct. So, I have just xed out on the contract. Everywhere where it says middle school, I have put it out and put junior high. Okay. The 78 still applies. Right. Yeah. Uh and just for those again, we still are free the 78 for the sec this coming year. Um that was something they had corporate sponsor to cover for two years. So if there's no other questions, entertain a motion to approve the 202526 Jagou. Motion by Emily. Is there a second? Second by Tim. Any other discussion? All those in favor say I. Oppose. Same sign. Motion carries. Transportation policy Ford Exchange student. So, this was a discussion last u last last board meeting

131and I was hoping for like direction on do I bring you back and update a policy and I didn't get that. So, I thought I'd put on as an action item so you guys can hash it out and decide if it's truly something you want to uh change or not. And Ben is here was here. Ben left. Oh, he said he was going to be here um to answer Jean's questions. Gene had a good question like where do they where do they live? Do they have any other they live from elementary? How far are they from the high school junior high? And do they currently have students in the high school? And I Ben knows them knows where they live. I don't um but essentially what they're asking is to allow a high school student

132who lives less than three miles away to ride the bus which would be counter what's in the policy. And you would have to to amend the policy. There's stipulations and I included board policy for you. I see. Um the following provisions are made by the district. You would put it in there if you wanted to allow uh to wave that for exchange fees. Um, but this is where Sorry. Could we have it though that they appi apply each year whoever comes and how far out like how close they are to that free mile and then we could like approve that or does it have to be like an actual policy change? You'd want to put in here if you do you need a cough drop? I've got more. That was my only question. I don't

133mind. You could put um what you can do is from the policy is that uh anyone want anyone you you'd have to amend the policy no matter what we do. You would even to allow them to apply apply even to for an application process or you have to put a provision in here like the provisions is because it says that we absolutely parents of a 46 student could apply to the board to wait. you could put that bullet point in and then they would have to they'd have to apply for it if you wanted to. Um, sorry, I thought is this a get out in front of an issue or is it just been brought to us? Um, brought to us. So it's a um the way of I understand I'm talking to Ben was

134it's a parent who pre sorry who had previously uh um been a host family for for student when they had kids in school uh they don't have I don't think they have kids to school if I remember correctly and now are um wanting to maybe do it again but can't commit to transport transporting want they can ride the us and they don't meet. Thank you. They don't meet the transportation part. Correct. Yeah. So they don't meet that. So they're asking would you would the board wave it for exchange student. Um and that's what Ben sent to me. And so we had discuss last week or last month and I was hoping well then I'll just bring back the amended policy if the board wanted to. I didn't get that direction. So now I'm forcing you

135to to give me some direction. So that's how we got here. That's a comp. I mean, that's the way we can meet this is do do foreign exchange students and I don't know um I don't have a lot of experience with foreign exchange students can they are they able to get a driver's license? No, they cannot. They can typically live with somebody with a high school student. That's typically good arrangement. So that's um and in this case I'm pretty sure I have the backstory correct is they were host family before when they had a kid a student in high school. They don't but are willing to serve as a host family. must be I can't remember what organization reached out to them and then they asked Ben, "Well, would this be an option?" So, that's

136how we got here. I'm a policy stickler. I don't like changing policies for one I can play devil's advocate on this because you've got single parents. Yes, everybody's gonna kids that can't get their kids to school, but also I can also see, you know, the need for Yeah. transportation for foreign exchange students. kind of like a peace pole. No, you you start you start it. Where do you stop it? What what justifies the need more than the next one? You know, we clear I think you'd have to stop it at Gina thoughts. I I would have said last month I would have um probably wanted to make a change, but after some reflection and some questioning of others, most of our foreign exchange students are coming from countries that don't have transportation and they walk

137lots of places, so they're probably used to that. I don't do we have that many kids that from the high school that ride um ride ride our buses anyway. I mean, we only have 19 junior high kids. How many high schoolers is that? I just I just think we're opening ourselves to a can of worms. Gina, to your question, not as many there's not many high school kids that ride the bus. And it it depends on time of year, obviously. Um Ben is pretty Ben is pretty tight on what the policy says. So if they don't meet the criteria, it doesn't unless it's a special ed kid, which is why he asked about changing board. And I just I just know because, you know, we have a lot of people that are in town but

138outside that three mile mark and we tell them no again and again and again and again. So I just, you know, I don't want to amend something just for one when we No way. I mean, Ben sticks this policy pretty tight. Yeah, he does. And it and it is it is like you say if you let one person do it somebody they see that person getting on. We've tried to do it before just hey you know we'll let this person on because their little sister or brother ride or something like that once somebody says hey they're right and that's part of the reason why B says this is policy this is what we're doing. Is this something so this is my only other thing and I know it's not really up to us or it

139should not have to be up to an admin but could cam do something like where students would be willing like make a list of those that are willing to volunteer to drive by and pick up for exchange students. I mean, we're talking about a minority of our students and often and often times it's been experience here that our foreign exchange students do connect with kids and can get rights. Well, they just seem to form pretty tight relationships with kids when they're here on they live with, but they know how quickly that happens. Be a phenomenal student council endeavor. A ride share program. I'm I That's not a bad idea. I can do all the work. I don't think it's an issue until the weather gets bad. When the weather's nice, it should be an issue.

140But now can get them around. It's it's one month out of the year that it's probably an issue. So, are we is anybody wanting to make a motion to modify transportation policy? Don't steal. Always. Always. Emily hearing none. Not doing anything with that one. Junior high fundraiser. All right, Mr. Sus, you want to run through your fundraiser request quickly for us? You bet. So, we are scheduled to attend Lou on May 19th. It's a week from today. We're taking about 160 students for a third term reward day. Originally supposed to go on the 20th of April. weather impacted that and looks like weather's gonna impact it again. Yes, which is the way this year rolls. The plan was um to bring about 160ish kids out there and we were going to make a fundraising video.

141We're going to highlight what kids were doing there and then there's going to be an opportunity for people after viewing this video and seeing what students were experiencing to then donate uh so that we can replicate this experience for all students on the first week of school next year. And so I would be featuring when I said junior high students who would be making this uh request. Uh I would also be doing that. So um seeking your approval to do that. However, I don't know if we're going to be going on Monday because of the weather. Are you talking about an online donation like through a Venmo? It would be like a a uh it would be through the PTO. It would be like a give link. So it link in bio. Does that pass

142Cammy? Yes. That was my only thing. Have you talked to Cammy about this? Was great. Your head swiveled over pretty quick. That was pretty good. Little only caveat here is this came up in the recent discussion is you know and going back you know PTO yes they they raise funds and yet they step outside of the school so funds don't run through school and yet they want to use our kids to generate funds and that really needs to be board approved. are going to use our students to do it, which is why we so the plan is to bring anything to PH where it's going to involve using our kids. The board's fully aware what that's what that's for. Um because you really don't have any oversight of it anymore. Correct. Um of the funds,

143but at least you'll know on the front side what their plan is. So when they call me um and and yeah, so that's part of it too. Um so again, we try to do these in September, Jeremy, as many as we can. all the funers we can we try to approve at the beginning of the year but throughout the year they come up and then we try to bring the board for board approval so that's why it's here to give Josh the blessing to do this if he wants knowing the parameters and what it's for and that it would be worth the PTO so my my only question as always is as long as everything on the financial side is approved by one of those two seats right there I'm any other questions for Mr.

144assessment on it. If not, I entertain a motion to approve the junior high fundraiser as presented. I'll motion. Motion by Tim. Is there a second? Second by Emily. Any other discussion? All those in favor say I. Oppose. Same sign. Motion carries. One real quick. That's fine on that. Um I did, as we're going through these fundraisers, um they're tighten the process up a little bit on fundraiser requests. I came across a form they sent to Nick asked Nick what he thought I said to Cammy. Cam is not familiar with I will get it in front of you. Okay. We may transition like it's just a little more information up front about what's the fun for that'll be nice just tightens the process a little bit for everybody. Um I'll get that to you in the

145board update so you can take a look at it. But maybe how we we have that as a regulation then with the fundraising policy. Um if you wanted to I mean if we're going to have a form that we want to be used I think that'd be that would make it be required. I was thinking more of just on the line of how the superintendent administers but if you wanted it as a regulation you know I lot of lot of policy say is the superintendent will develop how to administer okay fine it won't be a regulation fine but anyway I you didn't know this yet I knew I will get you a draft of of what I'm thinking from you guys can take a look at it so keeps things running smoothly question and it's

146sub to what we just approved but like Um, is there a policy like where you can pick to have the fundraiser like at wild but it's like I don't know if I'm communicating that correctly like can we just say any fundraiser can happen anywhere is a policy on that. No, our policy is just that they has to be approved approved. That's that came with the August, you know, wanting to make sure that you're knowing where the money's coming from and how it's being used. You're allowing people to raise money, but we would could decide if we were like Wildwood is not a good place to go. We don't want to approve that. I mean, we would decide that. Not saying not saying that about Wildwood. Yeah. That's not what I was hitting. I was saying

147if we got or if we need to approve where it was. Yeah. Yeah. Okay. You could you say or you can have that discussion when it came up. Seriously. Okay. Good. Yeah. Next up, resolution transferring funds from general fund activity fund for the purchase and or reconditioning of protective and safety equipment. Time again to do that. Cammy every year. I know every year want to transfer 10,000 fund to the activity fund. So not deal reconditioning football helmets and things like that. I'm gonna get fired. I just I'm used to saying I'm just I dump everything to Cammy and always. Thank you. That was my one question. Not that I need an itemized receipt of what is going or what is done, but thank you. I didn't know what was said yearly. Yep. Any questions on

148that? No. Entertain a motion to approve. Motion by Jeremy. Is there a second? Second by Emily. All those in favor say I. Oppose. Same sign. Motion carries. Next up, 2025 list of graduates. Yep. So, Mr. Smith sent this to me. It's the second list. So, there's been some adjustments to the first list. So, I don't that was a good or bad thing to do, but this is anticipate uh meeting the graduation requirements by the board to be class of 2025 graduates. There are some early grads on there which he's he's made note of as well. Do early grads walk as well? Uh, they can. They can. Okay. I couldn't remember if we had that. Yeah. Okay. When they fill out the request you approve, they indicate on that whether or not they plan to walk

149or not. Yeah. Okay. Any questions on those? If not, I would entertain a motion to approve the list of graduates as presented. Motion by Emily. Is there a second? Second by Tim. Any other discussion? All those in favor say I. Mot uh oppose. Same sign. Motion carries. Board member reports. McKenzie, thank you for hanging with us. It was a long one. Appreciation week. We delivered over 84 personal handwritten notes to teachers, associates, and custodians. And like we had little piping bags where we filled with like treats and snacks. I don't think we were able to deliver all 84 because of lack of resources, but we were able to get most teachers and I believe associates. Um, we're also beginning to wrap up our scrapbook where we like recap all the events that we did and

150like everything that we raised money for. Um, the scrapbook also serves as our like portfolio or application for our state recognition or awards that we win. Um, in addition, the student council leadership team is also working on reflections for this year. I don't know if we did this last year, but we were getting like note cards with prompts like discussing what would be better for next year and what um went well this year. And I feel like we've gotten a lot more ideas and what we could create. Um when we're also helping to host Husky help day where seniors um travel around to different parts of the community and help out with like ragging leaves or like cleaning um just little stuff like that. Um, also in the future, the student council is planning to

151meet, I believe, in sometime in June for our summer meeting where we discussed homecoming themes and where we introduce the new officers, which people should have already applied for hopefully. Are you staying on for another year? I believe so. Um, I'm also Well, that's the thing. I think I'm I think I am, but I'm also going to be like co-president, so everything, but yeah, it's basically it. Thank you, Tim. I have nothing. Emily was already talked about. Sorry. Um, nothing really. I had I went to the 10th grade uh English uh Holocaust Museum. It was during the conferences. That was really cool. Like I learned a lot from that things that I didn't know. That was really cool. So, hats off to them. Um, I also went with the junior high bandella. They stopped and

152ate at Covert and uh they behaved because I heard they got the covert staff y said that they were really well behaved. So that was a good compliment. So heard us kind of touch and go there for a little while. But no, I it went really well. I think I'll talk to Mr. Lifty about that. I I think that getting them earlier, getting there, getting them there earlier so that they can kind of see what it's all about, what the festival is all about, they can they literally got there, marched, got on the bus, went home. So getting them there just to see what that is would be kind of good for them. That's about it. Thank you, sir. Gina, I same thing everybody else said. Great things happening. Thank you, ma'am. Enjoy down south.

153Justin, uh, hand a couple things. Uh, well, first one is a AI companion letter and Paul. So, Mr. S shared with the admin team a concern had regarding AI companions, which are quite different from AI tools such as chat, DT or man. They're bad. um they pose or the avatar that is AI generated as a companion friend romantic. Um obviously lots of concerns are arising from this. Um he shared an article with our admin team which prompted us to like take a look at should we add an addendum to our policy to block some of these things and also communicate to parents. Uh, I sent this I told a conversation with Jared earlier, I sent this to Miriam and Siobhan to kind of the addendum. Siobhan said, "Well, I'm going to let Miriam weigh in."

154I was hoping for free advice. I'm going to get it. Um, so we'll pay for it. But she said, "As a parent, I had no idea these things were out there. Thank I'm more aware. We're going to send this letter ahead of board policy and bring policy back. Just making parents aware." Um, I think Chad's pretty progressive. a lot of things and has huge red flags in that team and I appreciate you bring it to our attention. Um, but again, scary stuff. What's that movie a couple years ago that was where the guy talked to his phone? What was it called? It wasn't that. But he like formed a romantic relationship with his phone. That's what this this is what these things are doing. Like a campaign AI companion guy with Ryan Reynolds. Oh, see

155you and I don't say nobody else knows but I never watched it but anyway. But actually I subbed and I had it was happen like I had to say can't do that. They would be like it's not chat GBT and I'm like uh yeah we're canceling out. Yeah. So these kids are putting these companions on their it's an app you download that's like a companion that's like a friend that interaction point you say a different world Mr. G. There was there was this wasn't there somebody that committed suicide AI talking them into it. And that's when this conversation nationally started about policy work and things like that. Yes, that is an actual Yeah, I think we're doing really good things and I I think we're out in front on a lot of this which I

156appreciate, but we're going to put this letter out to parents this week and then we'll get board policy to back it up as soon as I get back word back from Mary and then we'll add to it. Um, you probably saw the letter last week about chrome the Chromebook damage challenge. act technical middle school students that wanted to sell things to their friends that would allow them to damage it. Uh kudo to Julie and her team when they became aware of it addressed it in a timely fashion. Uh we started looking around other districts put stuff on parents and we put stuff on parents. We will charge them with vandalism and we will charge them to replace it if it's intentional damage. So again I thought most you probably saw that letter but if not

157wanted to make you aware of it. Um my evaluation I think we're ready to do that. we'll do and we'll go through June. Perfect. Sign off on that. Um yeah, some upcoming dates and events. Uh tomorrow Sus Days as McKenzie mentioned, we have senior awards night on uh Wednesday night at 7 in the com gym. Senior's last day is the 21st. Graduation is on the 25th. Jared will be there. Anyone else going to be on stage? Want to see on stage? Have a softball tournament. That's okay. It's up to you guys. It's always welcome. I plan on being there, but I don't need to be on stage. Okay. One, two. You and me, buddy. We got this again. Perfect. Let's I'm gonna be there, but I don't want to be on stage. Okay. I'll make

158sure I point you out on the crowd. We'll make a big to-do of it. Uh, couple things too that board members are invited to come up too is Optimus hot dog days are on here and middle school field day is the office hot dog day. the 29th is elementary and 30th is the last day of school. So it is going to make um and then just to update you a little bit, you'll probably start hearing about it. Um conference expansion discussion um there's lots of talk about it. Um the RSC was reached out by the little Hawkeye this fall. We had no interest. Uh we were reached u vaner sent an email out to schools asking if they wanted to part their own conference. Um, of course they and a little more lifesty and Nick

159want to stay where we're at. Um, but just to make youware that's out there. Uh, and the RC is reaching out to somebody to try and join to attend team conference. So if you hear the room, yeah, that's that's going around out there. And I'll be on staff. Again, I kind of let you know we'll probably be down 2.5. We can um get a halftime soul study teacher. uh we will not replace Mith Miller and looking at one elementary teaching position which will help with some decreasing enrollment and again that's through attritioning anyone. So any questions for me? Keep up the hard work. Next meeting June 9th right here. Would four o'clock for work session work that day on the night? Then the summer and what's May? We I could do four o'clock at four

160o'clock that day if that works for him. Cut into your pool time. I can make things work. Okay, good. I'll shoot it. We are ajourned. Thanks, Gina. I cut.