001Okay. So, we've come out of executive session. It is now 10:10 and uh the meeting is adjourned. There is no action to be taken. And call this meeting to order. It is 6:00. Welcome everyone. Please rise for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Please be seated. >> All right. So, I do need a motion uh to approve tonight's agenda. >> So, moved. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing none, the motion carries. Um, I would like to remind everyone that uh this is our um business board meeting. Sorry. Um, things signed up. Love it.
002Um, this is my wish memorized. >> You would think, wouldn't you? Um, this is our business board meeting. Uh, it is a meeting held in public, not a public board meeting. The board is governed by Idaho Code Title 74 and Title 33, Chapter 5, the Idaho Administrative Procedures Act, and we do follow district policies. Um, we will move on into the trust presentation for Mountain View High School. Oh, I feel like Can I put this over there? >> You sure can. >> Oh, yeah. Is it attached? >> I don't believe so. >> We're good. It's the brakes are on. Probably. >> Okay. >> Well, uh, good evening, uh, members of the board. >> Yes. >> Uh, families, uh, students, friends. Uh tonight I have the privilege of honoring five exceptional students uh who exemplify the
003values of trust uh trust, respect, unity, support and transparency. Uh these young leaders inspire uh their peers and set a standard of excellence uh through their character, actions and dedication. And it's my honor uh to introduce them tonight. So, we'll start with Miss Kennedy Watson. Let's bring you up here. Let's uh Kennedy is a uh wonderful young lady who uh is learning to uh embrace the spotlight. Uh so, Kenny Watson is a student who truly represents trust. Uh so I'm going to go through the acronym and and identify how you represent each of the characteristics. Uh so trust uh Kennedy is someone who uh her teachers and classmates can rely on every single day. Uh she is responsible, prepared, and consistently ready for success. Uh respect. Uh Kennedy models the three Rs. Respectful, responsible, and
004ready to learn. Her patience and positive attitudes set the tone in any classroom that she enters. Uh, unity you unity. Uh, she goes out of her way to make others feel supported and included. Uh, creating a welcoming environment for all. Support. Kennedy models kindness daily, looking for ways to uplift those around her. And transparency. She demonstrates a passion for learning uh applying knowledge deeply and pushing herself towards understanding. Uh Candy Watson represents trust in action and we are proud to honor here her here tonight. And next we'll jump to Kylie. Kylie Barham uh embodies trust in her own quiet uh yet powerful way. Uh trust Kylie is someone who u who someone's both peers and staff uh can rely on. She is often the first to volunteer when support is needed. Respect. She knows patience
005and respect through her thoughtful interactions and her quiet strength of character is felt by all. Uh unity. Kylie brings people together, creates connections and inclusivity wherever she goes. Support. She encourages and uplifts her peers. and her growth over time has allowed her to become a steady source of guidance transparency. Kylie communicates openly and honestly as Corey Fes probably her favorite teacher has uh said, "It has been one of the highlights of my career to watch Kylie grow into the person she is today." Kylie's character is heard loudly through her actions and she exemplifies trust beautifully. Congratulations, Kylie. SA Lorenzo. Uh SA is a student who uh positivity and leadership brighten every room. Uh trust. Sailor's character and integrity shine through in everything she does. Respect. She empowers and uplifts her peers, creating an environment where
006everyone feels valued. Unity. SA helps others grasp concepts, builds collective success and stronger connections. Support described as a ray of sunshine from one of her teachers. A uh her encouragement is contagious and she is always ready to provide guidance. Uh, transparency. Sailor communicates openly and authentically, demonstrating maturity and leadership. SA Lorenzo exemplifies trust through her positive positivity, mentorship, and genuine care for others. Congratulations, S. And uh Marshall Marshall didn't make it. Uh so but Marshall Dawson uh Marshall represents trust through leadership and integrity. Uh trust as a leader of the Mountain View Color Guard. He ensures the flag is treated with respect and can always be relied upon. Uh respect. Marshall treats everyone with humility, politeness, and genuine consideration. uh unity. Marshall fosters uh team cohesion uh through his supportive and positive attitude. Uh support.
007He consciously guides others to succeed, helping peers achieve uh shared goals. Transparency. Marshall is honest and authentic in all that he does, modeling integrity and strong character. Marshall leaves a lasting legacy of leadership and respect, exemplifying trust in every way. And then finally, uh, we'll have Ray Anderson, a student who embodies trust through integrity and support. Uh Braden is highly trusted uh to get things done right uh guided by his own integrity. Respect. He treats everyone with consideration and dignity. Always aware of the needs of others. Unity. Uh Braden mentors his peers helping them achieve success and bringing people together. Support. He notices when someone is in need and steps in uh to provide uh encouragement and assistance, transparency. Braden acts with honesty and au authenticity, demonstrating a character that inspires others and a bright
008future ahead. And I would also like to add Mr. Braden has completed everything for graduation early uh and is all done. Congratulations. >> So in conclusion, uh Kennedy, Kylie, Sale, Marshall, and Braden are not only outstanding students, uh but they are also role models who embody the values of trust. Uh they remind us that character, integrity, and support, uh for others are just as important as academic achievement. It is with great pride that we honor these five uh exceptional students tonight. Please join me in celebrating their accomplishments uh their impact and their inspiring uh example of trust. >> Thank you. >> If you like you can uh you can leave. You don't have to stay. We always love to have you. Thank you so much. Thank you, Mr. See you there. We appreciate what you
009do. I got to get up. Okay, moving on. Do we have any public input? No public input was received. Okay, we will jump into the reports. Um, I would like to go out of order and bring up the facilities report first. Just want to Oh, I'm sorry. I was wrong. I meant transportation. I pulled it up. That's our private facilities. My bad. >> Oh, thank you. >> You're welcome. Uh, my name is Summerski. I'm the director of transportation. Thank you. >> So, you all are having some shortage issues. We always have shortage issues, but the only excited thing about that is that we're expecting two trainees to hopefully get their CDL soon. And that's the best cuz we're all driving. I drove this morning. We're tired. >> I bet you are. >> Just want everybody
010Everybody's been sick. >> Yeah, >> the city is going around and around and I was told there's five different sixs going around. Oh, so >> we're trying to deal with all of that. >> Okay. Okay. >> It's getting there slowly. >> So, Michael and Summer and >> Nissa. >> Nerissa are consistently filling in right now. Um, we have one of our subs that's been out for a little bit and hopefully returning. We also have a driver that's been out on leave and hopefully will be returning in March. So, that should help the situation. Okay. um trying to support them as best we can. But it would be if you have anybody that would like to drive to the district, someone would love to talk to them. >> Yes, please. >> That would be great. >>
011How are the routes going, the new ones? >> We're trying to make it work, you know, >> trying to make everything work as best as we can. Um it's a little challenging, especially since we're out >> all the time and the routes take a long time. We have to do a lot of things to it and try and maneuver a lot of things. So, it takes a lot of time that we don't always have. >> Okay. >> And the office staff, they don't exactly know how to do that routing part. So, the only persons that know how to do it is me and Michael. We're always driving. So, >> okay. >> But we're getting there. >> We have a do we do have a great plan for this summer. um depending on some of the
012conversations, but Michael did routing in postball school district and summer's been our router for a long time as well. So, super excited for them to collaborate and hopefully create some efficiencies. It's still going to take the same amount of time to go from point A to point B. Um when we go out to Bayu and to Houser, it just it takes time. It just is a long journey. >> So, but um they have some ideas for some efficiencies that they could put into place that hopefully will help with some of these. So, >> Okay. We're getting there. >> We are. >> Yeah. >> It's just hard to do during the school year. >> It is. It is. >> Between field trips and sports trips and, you know, just regular back and forth to school transportation.
013It's a lot. >> We're starting our busiest season. So, woohoo. >> It's coming. >> Yes, >> it is coming. So, we'll figure all of that out, but we just want everybody to not be sick and come to work and do all of that. >> Yes. >> Things that we're not in control of, you Absolutely. >> But everything else is going pretty good. Our office staff is getting good in their positions. Um, we had to slow down on the training for the one uh office assistant that I need her to get her CDL cuz everybody's been sick and I needed her in the office. So, okay. >> I had to pull her off a training. But we're hoping to have everybody come back and then we can be there and she can go train her things.
014So, >> Well, good. Sounds like you have a plan. Yes. And so hopefully Yeah. Hopefully that'll work out. >> Does anybody else have any questions? >> I do not. Thank you, Sarah. >> Thank you. >> Well, I had questions. I don't know if you want me to hold it till we get all the way down there or um do now so they can go. It's about blessing and transportation. I just had questions. >> Okay. Sure. I mean, it's that was what down in discussion. >> Yeah. So yeah, if you want to go ahead and since summer's here, >> we can ask those questions now. >> Um, so when we hire, well, I guess it's a HR busing, all that. So when we hire, um, do we ask these drivers to commit to a year with
015us before they leave or 6 months or anything like that? The reason I bring it up is um somebody came to me and said they were ran into or were talking to two people who did train or were training. I don't remember the exact and they said, "Oh, well, what makes you want to be a school bus driver?" And both of them replied, "Oh, I don't. I'm just here for the CDL." >> And then there were some others in town who came through. We trained and they immediately left to go drive somewhere else. So, that was been a big topic because that is what we want to put in our in our verbiage, but I don't know if it's a legal thing or what, but I feel like we should put that in there or
016they should they should reimburse us back. They should be there for at least a year um for that whole school year. And if because I know for a fact that that has happened before and outside if they get their CDL, that cost is $2,500 and above. Therefore, I want to make sure you're here for us, not just to get a CDL and bounce and go somewhere else. But that is not >> So, we've been looking at a couple different ways to do it. Um, one is to have them pay up front and then after they've completed here, we can reimburse them for their tests and all that stuff. Um, that's not as ideal if it's a cost prohibitive thing to have them come on board. So, the other thing we were looking at is um
017if they didn't make it the full year um that last paycheck withholding the amount of the the cost of the test and the licensing and stuff um to reimburse the district for that expense. We don't charge them the same that they would be charged if they were taking it at any of the tractor schools or anything like that. They get a pretty great deal for being here. Um, but but with them being a classified employee, there's not really much of a consequence other than us recouping the cost that we have for them. >> Well, I think we definitely need to put in the contract. They owe us a year. I have no problem onboarding them, training them, all that, but to train them. I mean, it's not just the money in the district, but that
018all the families lose out, right? Because then they're waiting and they think, "Oh, great. We got two new people." Oh no, the two new people just said they're only here to get the CDL so they can leave, >> right? >> Because it's free to them. So >> we love that. >> Yeah, we need them to commit or pay, you know, because here's the thing. We want you to commit. If you can't commit, we don't want to train you because we need them to stay, right? >> We're training them to be a bus driver for us. Yeah, I had no idea that we have a huge pool of relief drivers and all these other drivers that we've trained and used and I mean so where does it come back the district footed everything for them and
019now they can't h I mean they're a relief driver right they're a this driver that I mean that's just craziness if those people if if a call in my opinion if a call is made and said hey we're down we need you on the board is a relief driver and they say no. Well, thank you very much for your service to Lakeland, we will remove you. >> So, we are also talking about um implementing that there's so many drives that they have to do per year to stay on the relief driver rotation. Um the tricky thing with relief drivers is we have to get them in and get them a CDL nine times out of 10 in order for them to even be a subd driver for us. >> Um and so again, it's that
020same commitment. We need you to do x number of drives over the course of the school year. Otherwise, at the end of the school year, you're not a subd driver for us anymore. Uh we can also implement the same thing where we potentially just charge them back, but if they're not working for us consistently, there's no way to recoup it. We have a last paycheck with them. >> Well, you can put it on their credit and recoup it. I mean, that's the bottom Well, it's too bad. It's the bottom line. Our families are losing out. We have trained hundreds of people that have left >> and now they're out driving and some are driving other places, but still on our relief list. They couldn't drive for us, right? It was their story, but yet we
021still employ them as a relief driver. No, >> this is a new thing, though. Um, in the past, they have always held their seniority >> and I don't like that. >> Um, if you're not going to be able to drive for me a certain amount of time. So, we kind of just we kind of figured out a number and I would like to have a conversation with them to let them know that this is going to be the new ordinance to it. you have to drive for me for it to in order to keep that seniority in order for you to keep your spot because if you're not going to do that and I understand everybody has they have full-time jobs somewhere else some of them but if that's not going to be the case
022and you don't see that in the future here then I need to remove you um the problem is is some of these people every once in a while we are strapped and they will come through for me >> let's know those people though you know and you know the ones that don't right >> so we're definitely putting processes in place. This is one of the things that we when summer first took over that we really want to clean up and make >> super transparent to everybody involved. The expectations, the commitment um what the training requires. >> It's not fair to anybody. It's not fair to all the drivers, the the students, the community. I mean, it's just it's especially with as much lately as we've struggled and then we our transportation costs just keep going
023up and it's I mean, we're just going to have to in in my opinion have to buckle down and I have no problem, you know, with them having to commit a year, you know. So, I will work with our HR director and our legal to just see what the wording looks like that for that commitment paperwork and um how we can enforce that with a classified employee. >> Mhm. >> Awesome. >> Yeah, there's got to be a way. They do it in the private sector, so there's got to be and you know, I I can't imagine that. Um so, does every district operate the same way where the drivers I was under the impression that Celane had some other kind of commitment? I'm not I'm not sure. I didn't look that far. >> So from
024what I understand from postf follows they have some verbiage or it's an understanding when they are signing their onboarding situation but I don't know >> we'll all right appreciate that. Yeah. >> Um that was pretty much all my questions. I just I didn't I mean I to me I was blown away and I thought no that's >> something we want to put into policy. >> Yes. Absolutely. Yeah. >> Rather than just a a contract, but maybe >> a policy. >> That way they have more >> of a backing to >> I'll see what we can find that >> and bring it through policy committee. >> Perfect. Okay. >> All right. >> Any other questions for transportation? >> No. Thank you for everything you appreciate. >> Sure thing. Have a good night. Thank you. I have
025a busy dinner. Thank you. >> In the spirit of that, we'll go ahead and bump to facilities. >> Okay. >> All right. >> Here's your report. Now, I do have a question. It's just um you know me, my words. your uh sampling of projects, does that mean that there's a whole bunch more going on that we're not uh privy to? Or I mean, I realize that for you to be like, "Okay, we're doing this, that, or the other all over town would be an astronomically long list, but I'm just curious um you know, the projects in progress if if all of those that are on our radar that we know, I mean, to me, the project should have It shouldn't be like replacing a light bulb. It should be um Sorry. >> A workload. No,
026that you're fine. A workload that we're doing. >> Um >> Yeah. No. Um so Tim Heg, facilities director. Uh what I've done is just kind of put together some of the the you know, we had 169 work orders that were completed last month. >> Okay. And so what I was trying to put in here is just kind of a sampling of some of the work orders that we've that we've been worked on. So I should probably kind of change that to sampling of work orders that are in progress or completed over the last month. As far as projects that are in progress, there's right now we're just still in the planning stages for the summertime. >> Okay. So, there's really no major projects going on right now. >> Okay. >> Um, right now it's a
027lot of chasing our tails with the the heating systems and electrical issues, >> but I'll change the wording on that. Make it a little more clear. >> That's okay. I was like I I meant to ask for a while because I found it interesting that we chose to state that. So, >> sampling sampling. Yeah. that. >> Mhm. >> Okay. >> Does anybody have any other questions for facilities? >> No. >> Thank you, Tim. >> We did want to note, I apologize, uh, the John Brown parking lot along Washington. >> Um, we did want to bring that to the board's attention. We'll bring it as an action item at a future meeting. Um, but Tim, do you want to talk about that? >> Yes. So, I I put that under the upcoming project. So, >> I
028see that. >> Um, you probably are already aware the city is going to redo Washington Street over the summer. So, basically, they're going to turn over Washington Street to the contractor right at the end of our school year, >> which >> we're working on right now is how we get access to our building. And that's a good question. >> Um, I think I got that figured out now. But, um, they they are going to do curb to curb all the way down Washington. So, our parking that goes along here is part of the city, you know, their um Yeah. City street. >> Eastman. Thank you. uh all the way down on the other side of John Brown, Cougar Gardens is ours and the area here in front of John Brown is ours. >> Mhm. >>
029So, I've asked them to put that in as an alternate bid if we want. Uh they haven't actually put it out to bid yet. So, that's what we're bringing to you to see if you would like to do that. They estimate if they do this in conjunction with the street itself, it would be about 50,000. >> Okay. Okay. And that's a full tear out >> report and striping. >> Okay. >> So, >> um we can bring it as an action item at a the next board meeting. We just wanted to bring it to >> just wanted to bring it to your attention and then if they do add that as an alternate bid. We're not committed to it by any means. >> Okay. >> It's just more to get us a little bit more accurate
030pricing on what it would be so that we have better information for the board. One of the things that um when I talked to the city, the one of the things that they're going to do when they're working on the street here is try to change some of our drainage issues that we're having. And that's that's on them. That's not on us. But >> I thought it was nice that they addressed that. >> That would be great. Yeah. I was a little confused when uh we received the information cuz I thought they were wanting us to help pay for I was like, "Wait a minute." No, >> that's what I thought, but I'm like, "What are they doing now?" So, >> no, if you remember, we had that tree in the parking area and that's
031just a gravel spot right now. >> Um, so that that parking lot could definitely use some love. >> Absolutely. >> Love it. >> Okay. Well, thank you for bringing that to our attention. >> Absolutely. >> Any other things for facilities? >> No, thank you so much. >> Thank you. >> Okay, moving up to the superintendent report. Does anybody have any questions or comments on the report? Nope, I do not. >> Okay, moving on uh from the superintendent report to the assistant superintendent report. >> If possible, can I highlight a few things on here? No. >> Can we be your please? Uh Jake Massie, assistant superintendent. Um just wanted to bring a few things to your attention. Uh the first thing is that just a reminder that the new ISIP, which is also the same as
032the IRI, is a brand new test for us this year. And so I just want to be like personally on record on the record to say that there is more variance than what we typically see month monthtomonth in our tracking of that because we're really playing around with the test administration itself just to see what it what gets us the most accurate result in our students. It's a little bit of a different assessment than what we've ever given before because it actually requires the students to read to the assessment and then it grades their reading errors. Okay? And so obviously whenever you have a classroom of 25 plus students, you pick up on other voices and and different things like that. And so we're just uh fine-tuning that if you will. And so there's more
033variance than what we usually see. Uh the second thing that I want to highlight here is that with the MAP growth test, which is something that we talked about at the beginning of the year with our SIP planning tool, >> um uh just to be very candid with you, we're we're finding that this test is just not really uh the best use of our time. Um it's it's not aligned with the outcomes that we would like to see that help us to make purposeful improvements to our instruction right away. Uh, as I noted in my report, we take it very seriously that if we're taking instructional time away from teachers and students that it is very purposeful. >> We need that assessment data to be able to adjust our instruction and so we're looking into
034some other options for next year. >> Can I make a suggestion >> please? >> Um, just because the frustration for me is when I look at the data um it is just a small window. It's it's not the overall um that's not the whole picture, >> right? >> And it would be great to have an understanding of like how many kids are passing in this class, how many kids are, you know, we're not given that information. We're given, we ran these children through a test and, you know, they either hit the mark or they didn't. And while I'm not pleased with a lot of the percentages in here, understanding that there's reasoning behind why the percentages aren't very um attractive. If we had something to say, okay, maybe the test cuz I'm not just an
035assessment person at all. Um but look at the children are where they need to be gradewise in their classroom. They're doing their work. Yeah, we don't have that information. We just have >> Okay, look at how poorly they did on, you know, we've only got a small portion over here. So, I I understand the value of the assessments and I think they are a tool. Um, and I know that our SIP plan is dependent on these assessments, but as a trustee, I'd like a whole picture and not just here's the data from the assessment and it's, you know, it it is what it is and there's all these other factors inside of it. I would love to see how many children are actually thriving in the classroom >> and they're doing their homework, they're passing
036their grade. Um, because the the teacher has weight in that. The teacher knows the student more so than a computer test. >> So I I agree with that statement completely. Uh absolutely. Um and those those are very fair points and fair questions and in-house that's something that we are constantly looking at pass fail rates. How are students doing on their end of course assessments that we own and we create, >> right? Um, and so if that's something that the board would like further insight on, I would be happy to help help paint a more complete picture, if you will. >> In all fairness, would that be something that's going to be uh time prohibitive for you or whomever is going to be tasked with throwing the information into a report? >> Um, I'd be concerned
037what that report's going to look like. That's that's it. I mean it it would be um it would be a pretty big lift the first time we did it. >> Yeah. Okay. >> Um I'm confident to say that once we did it the first time and had a template and a format that we were comfortable with just like we've gone through with finance and other departments. >> Absolutely. >> Um that that would be something that we could repeat. >> Okay. >> Yeah. >> Okay. cuz yeah I mean I wouldn't imagine that we would master it on the first couple >> but um I also don't want >> start small and just keep kind of adding to it or building up too >> absolutely well and and what I really appreciate about that request is that
038we want the we want our patrons to know that too. >> Absolutely. So this >> candidly this has felt a little bit uh funny is the wrong word but a little bit interesting presenting just this uh very highlevel summitive data because it isn't necessarily always a complete picture. >> Well and I I appreciated your input that you know this doesn't reflect the entire class just a select few or or this that or the other which >> okay but that's not telling us the health of our kiddos. It's just jumping through a hoop. And now we have numbers. And I don't like the numbers. So, give me something else. >> Yeah, we'll get you new numbers. >> Good. Make sure they're accurate. >> No, I think that >> Yeah, as long as they're accurate, it's all
039good. >> Yeah. No, I I I'm just you guys, but I do think that we I mean you you know where I stand on this. We have very impressive programs here in Lakeland and we have students who go on to do phenomenal things and so we we are always delighted to bring more evidence of success to you if that's what you're interested in seeing. >> Absolutely. we can do that >> because I think it would benefit the community to see that success as well, not just these >> uh standardized tests that not everybody thrives under. >> Sure. Especially when >> when I mean you watch the five or the four that came up to receive the awards, almost all of them were like, do they talk to the computer in that same way? you know,
040I mean, who's evaluating what they say other than AI? Um, which is what this has been handed over to. I just got the article an article here right now. >> And I Dave and I talked about a little bit before and got sworn in that, but um, well, we went from a paper test to a spoken test of computers when like computers in school, right? >> Yeah. Yeah, that's that's something that you'll have to take up with the state of Idaho. But um >> you know, I will say uh a couple of clarifying things. Our uh this this test does only count for K3. >> Um and so it is it's the littles that take this. Some things that we do value in the way that it is administered right now is that um I
041mean there are plenty of opportunities for error whenever AI is doing anything. And so we make a lot of allowances for that. Um, but this program so far seems to be giving us pretty actionable information based on their reading errors. And so, you know, fine-tuning the administration of the test aside, we talk about using our instructional time wisely, this test has really allowed us to do that because we're getting instant feedback on exactly what those errors are and so that we can provide the the most immediate feedback and intervention for those students. So, there are pros to this test as well, but it's it's different. Well, and I do want to clarify. I mean, the scores that I felt were uh sad were under the I Ready math. >> Mhm. >> And that I I
042just I do not understand why it is so low. It just respectfully, it's it's just an assessment and I get that. So for that I would love to have supplemental >> information of just you know granted uh we're only at you know at in the fall we were at 11% at Apple and now we're up to 31. Okay well what are those kids doing in their classroom in the sense of are they thriving? Are they passing? Are they getting it? It's just not being reflected in the test. >> Yeah. So >> yeah, and it will be great to dive into that together because I believe that um the latter is true. I I think that they're getting it and we have plenty of evidence and these tests are >> okay >> very difficult nationally norm
043standardized test where they're computer adaptive and so the intent is that you don't get a 100. In fact, the expectation is you don't because it's going to continue to get harder with every question that you get correct. Um yeah, but but again a very fair point and and something that we can totally explore. Well, the I Ready is something that we implemented what, three years ago, four years ago. Yeah. And it was supposed to be this uber woo woo. And I'm not impressed. So, I I've heard more and more and more grumblings over the I Ready Math program. Just throwing that out there. Okay. So, >> I would Okay. I would love to follow up with you on that. Perfect. Okay. Just to get some more information because we're really, >> we talked about this
044at the beginning of the year as well in that SIP planning meeting of that's a an area where we're we're really putting a lot of energy this year, >> math specifically. Uh we have already paid for a lot of I Ready in the training that they provide. >> I know. >> Um at the elementary level, I can speak to it very specifically and it's it's been incredibly effective instruction for us. >> The test is challenging. the test is challenging to interpret and it's long and difficult for kids. Um but but again that's something that we're putting a lot of energy into this year. So I'd love to hear what what your thoughts are and what you've heard. >> Okay. >> No problem. >> Uh the final point and I have taken up too much of
045your time already. Um would you mind scrolling down just a little bit? Thank you Olivia. >> Uh just >> Safety and security. Yeah. Um, so as I'm sure you read in this report, uh, we were a little bit caught off guard to see that our board of county commissioners is proposing what they call a, um, a full cost recovery model for our three Ky County deputy school resource officers. Uh, and so what they're proposing is to switch from our current contract, which is we pay 70%, they pay 30%. um to now us paying 100% of the loaded salary which is um salary and benefits plus a 25% overhead fee uh which would cover their equipment and vehicle and and training administrative costs. Um you know I we never pretend like we can negotiate for the
046board but I I felt pretty safe making the judgment that that's probably not something that we're going to swing. Um, and so, uh, Mr. Taylor and I have met with a couple of the county commissioners, um, been able to ask questions and just seek information. Uh, we absolutely want to work together with all of our elected officials and community partners to make sure that we understand the whole problem and understand where they're coming from. Um, mostly I want to make the board aware that we're having that conversation. Um, we we want to be very careful to stay in our lane on this. um and at the same time still do our jobs that we have promised to do and that is to advocate for these programs. Um that partnership with the sheriff's office is one
047that has served us very well in Lakeland. Um and and I I feel like our board of commissioners needs to understand how important this is is to this is to us uh and to our taxpayers. I mean they have voted multiple times on levies that support the safety and security program as it is running right now. Yeah. Well, a chunk of the population goes to the schools. So, the sheriff's department. I mean, you know, people people go to work when the kids are at school. So, yeah, there should be some county. >> You guys uh maybe reach out to St. Mary's and they are teachers there. And uh I know a lot of people don't like that idea, but save us a lot of money and uh I know there's people that probably would be
048willing to do it. They get the same training and everything. Have to go through everything. Same as a officer. >> They have to go through post academy. >> No, not post. They would do the same training as they do for >> our guys. Background check, you know. Oh, for our guys safety specialist >> until maybe we can get more guys added on as a safety specialist >> or SRO and hire our own at our price. >> Yeah, I don't need a sprinkling of those people. Well, in I don't know if you are aware um but in the beginning uh um Kuni County came stating that we would be paying a percentage of an entry level and then at some point without getting it in theou we have been climbing the financial ladder of the person.
049Um, so I mean I think there are a lot of perspectives that can be negotiated on if you're really going to look at, but I think you should uh back your truck up and see where we started with them uh financially to where we are now. I mean, the bottom line is it's tax dollars that pay their salaries anyway, whether it's coming from the county or whether it's coming from the school district. But um I I would hope that you could um encourage them to understand that um what they're asking us to bite off which >> the levy does not support number one um is you know we pay what we pay them is two two teachers you know so we could have six teachers in place of the I mean not minimizing their position
050and our ADSS's I don't think make enough but when I look at what we pay them and then we're double over here for the county >> um >> that's a big pill to swallow at least for me because I don't >> never mind the fact that we don't use them for 3 months and year I mean they're not our employee for the entire year so how can we be expected to pay 100% they're doing other stuff during those three months when we aren't in school So, >> right, that's >> Yeah. And that point was raised about like where where do we stand if we're paying 100% of the salary plus we're paying for their stuff? Like >> that that's who are we even contracting with at that point? Are we hiring somebody? Um, so a
051a piece of this conversation that I want to be very sensitive to to make sure that I understand and get right is um, as I understand it from the commissioners, there are multiple overlapping taxing districts that they >> represent school districts, municipalities, all sorts of different things. Uh I I just want to make sure that the voice from school districts is heard so that there is not any double dipping going on to uh Trusty Broadhead's point with school districts um because there are plenty of other taxpayers who who shoulder what operations at the sheriff's office cost as well. >> Right. So, >> so I guess my other question to them would be all those other districts, taxing districts. >> Yes. >> That they have relationship with, are they bumping all of them now to 100%
052also? Because that was the other argument we always had. >> Yeah. you know, and and to tell you the truth, I think we just need to cut our ties with the county because as time goes on and watching their meetings and what's happening with the sheriff's office and then we're trying to keep kids safe, it we just keep paying more and more and more and more every year. >> It's more, >> you know, more percentage, more dollars, more this, more that. I mean, and we could hire more people >> for this for the sake of us having a productive conversation with them moving forward. Is it fair to say on behalf of the board that we will not increase >> the amount that we're paying? >> Correct. >> Okay. >> We went to the public.
053>> We asked for them. This is what your money will pay for. Mhm. >> Um I don't know where we're going to pull out the balance and so no. >> Okay. Well, I I appreciate the clarity on that. >> We, you know, we would assume that as the answer, but I appreciate the clarity in a public meeting because now we can go and say, "Hey, this this is our line. This we we would lose our contract if this increases." >> Yeah. Well, we understand the value of that partnership with I mean, just think about what deputy Wheeler was able to do for the missing kiddo in Apple that maybe one of our adses might not have had >> the opportunity, you know, the the resources to make that connection and >> so we understand the
054value of it, but >> we can't just keep >> and and I I feel the same way and I'm glad that you emphasize that the value that we of out of those SRO's is >> tremendous >> is tremendous. It is I mean we we it would be very very difficult to replace it. So, >> I thought we were supposed to keep our SRO's jobs posted. >> ASS on here. >> How many do we have? >> Do we have still posted? >> No, I was asked to remove it because what was happening? I'm sorry. Um, we're cutting director of HR. So what was happening is I was getting applicants that was coming in and um then nothing was happening because we weren't hiring and so I had I was getting like major nasty emails from candidates
055saying well why do you even have it posted that's unethical if there's not a job available and so previous administration asked me to go ahead and remove it. >> Was there a lot of interest? >> Um no there wasn't. And so I mean it's it's even it's hard to even get a good candidate pool. And so um I would probably get maybe one or two in there a year and then they would keep repeating and then they would call and then they would get upset and I know Olivia has also fielded some of those questions. Maybe we could do a hiring campaign for that specific position like once or twice a year rather than just keeping it perpetually open. But maybe just >> that would be fast. >> Just like for >> okay, we're going
056to bite the bullet and try and hire another one, right? Which is what we want to do, but we don't have the money to fill a position. I mean, and just like the fire department, I mean, they do a recruitment um every like once or twice a year as well. They'll just do a mass recruitment. And so, I think that's probably best just maybe if we can get something like that out there. >> Well, but honestly, our hope and Jake and I have met with the county commissioners. We have one more to meet with and our our hope is that, you know, this is we can find a a medium spot in the sense of no more additional monies, but maybe we pay there's a degree of overtime in that that they're paying out. Well,
057then there would be no more overtime or then we cut monies in that sense. U but obviously our position would be that's fine, but we can't we can't we cannot support any further uh additional dollars. That's pretty much what we've said then. But right now, Jay says we're just we're just listening to them right now and and understand their justifications. So, >> did we ever get reports from them? I know we had asked about it before of what um because that question had come up before. How much time, >> you know, have they been here versus doing something else? >> Yeah, Trusty Gryom, they're actually working on putting that together um right now specifically for this conversation actually. Um, and so I'm not aware of any previous report that they've done for that, but we
058should have one here in the next little while. >> Yeah. Okay. Yeah, we should be keeping track of that just to make sure because really if you look at the total a half a million dollars, >> I mean that was >> for the entire uh transportation department, the money that we asked for. I mean, that was >> absolutely >> that's a pretty big chunk, you know. >> Yeah, absolutely. So, um, are there any other questions on that? >> I'm sorry. >> No, that's okay. >> No, thank you. >> Okay. All right. Thank you. >> You don't have if there if they're not in every location, then there's a timeline to get anywhere where there's something like that. >> So, it's a reactive force of >> No, we also have SRO's from city school. There's only
059one. Well, so the SRO harthrum covers John Brown, Betty Kefir, and Mount Leu. Um, we have ADSS's at the middle Lakeland Middle School and Lakeland High School. We have an SRO for Garwood. We have an SRO for Twin. And we have >> We have a Spirit Lake, city of Spirit Lake SRO up in Spirit Lake. We have a police officer from the city of Spirit Lake at the elementary there. And then we have the other county SRO um is between uh Timberlake High and Timberlake Middle. >> And then Apple has their >> Oh, yeah. And Apple has their own ADSS, which is our district employee. >> Yeah. >> And ADSS is because I did not like the term armed guard for our learning institution. >> I like it. She would scares people. >> Oh wow.
060Sounds like we're in a prison and that bothers me. >> All right. So, moving on to the financial report unless there's any more questions. >> I do not have >> Okay, perfect. Uh, moving up to the financial reports. Do we have any questions, comments, or conversations that we need to hold? I did. >> Um, I guess I would just ask Jessica, how do you think we're doing? I see there's some overages or are we just waiting for money to come in? And I'm sorry, my notes weren't they were notes to me that made sense at the time, but um, so the plant facility fund Is that over spent? >> It's not over spent. Um, we actually have quite a bit of money sitting there. Um, just waiting on some of the projects that we're working
061on right now. So, we actually have a pretty significant, I would say, fund balance there. Um, just waiting to do carpet. And, um, there's some expenses that were charged to the general fund that I need to get moved over to the plant facility levy. They were just coded incorrectly. Oh, maybe that's what I'm >> So, that's part of what you're probably seeing in the general fund is it looks like they're pretty >> much have spent their entire budget, but there's a couple things that we need to move over to the plant facility levy bucket. >> Um, so I'm working on getting those cleaned up. >> Oh, okay. All right. That's that's probably what it is then because my other note says, well, the other but the other must be the um big chunk of money.
062>> Yep. So the the 436 your school modernization fund that looks like a relatively healthy balance as well but please know we will spend I would say probably 65% of that this summer on the projects that are slated for work this summer. >> Okay. So, are we over spent or over on anything or running neck and neck? Because I had another one with the uh >> um not at this time. The general fund, just remember, I do have to do a couple uh budget entries for the revision for the budget um that we've talked about um for uh some of the positions that we added. I need to add that into those line items. And it's also going to just look funky in a couple of those because we do have expenses that we move
063out at the end of the fiscal year that will bring some of those balances down. So right now your Medicaid fund um the revenue is going in there but no expenses yet. We move those at the end of the year when we know how much money we actually have for that. So we get that transferred at the end of the year. Um so just trying to get those cleaned up as well as we get through uh closer to the end fiscal year. And just a reminder, in April when we acrew payroll um because we're on acrual contracts, it's just going to look like we have a ton of payroll expenses in April, but really we don't. It's just acrewing the remainder of those contracts. So, April always looks funky. >> Okay. Could we do could
064you do um potentially journal entries um moving those funds like quarterly? >> Yeah. >> So that it >> give us a little bit and rather than just doing it all at the end of the year, >> you could just do an adjustment at the end of the year if you were >> the the easy ones for us to move are like the some of the the special education agreements that we have. So like our cheerful chatter for the SLPs and things that we have, those are easy for us to just say, "Oh, this is how much we have. We'll go ahead and move those." The ones that are a little bit trickier for us is identifying which people um from our para population that we want to move over. Um but we can do that.
065That's not a problem. So I'll work on getting those quarterly. Okay. Thank you. >> That would just give us >> Yep. Um I do have some positive news that I didn't get a chance to put into my update. Um, we did not budget any revenue for federal forest funds because we keep getting told that it's potentially going away. Um, it's actually uh the US government passed legislation in December to fund it for the next couple years. So, we should see some funding hopefully before the end of the fiscal year and go back into that bucket that we didn't budget anything for, okay, >> for this year. So, it's probably still not going to be as much as it was in years past, but it's something which is always nice to be used. Um, and just
066a reminder for that budget, that federal forest funds, we typically use that on those kind of one-time expenditures because it's not a guaranteed pot of money to to do things with. So, cool. >> Do you know about how much on those? >> Nope. Um, in fact, I was I actually sent the the bill to the state cuz they were still waiting to see something. I had gone and researched it myself and saw that it passed. So, I had sent it on to them, but they haven't gotten any information just yet from the feds. So, we're not so patiently waiting for that information. >> Give us our money >> pretty much. >> Um, the LHS irrigation. >> Yes. >> Um, we're seeking quotes. >> Um, so that is the the hillside uh I'm going to probably
067quote it incorrectly. Um, we set aside money in the plant facility levy for that very brown patch of grass off to the I think over by the bathrooms. Correct. Tim, got the expert right here. >> Um, >> so that's the area where again Tim Heg facilities director. That's the area where the city cut our water line for the irrigation >> and put in the meter and then we had to wait to put in the backflow preter. >> Okay. So there was a budget to do irrigation in that field which is basically in front of the bathrooms behind the tennis courts, >> right? >> And we hadn't been able to do it because there was no water to actually hook up to. >> So now we have water to hook up to. The tricky part now
068is we the quotes that we've received to run the irrigation layer, it's about $12,000 more than what we have money for. So we're seeking some additional quotes to try and get it back closer to what we've initially budgeted for that project. Okay. We had to spend >> we spent almost $6,000 on a backflow permit >> um on a on a meter that we were not expecting to be installed. So >> Okay. >> Yeah. >> Wow. Really? >> Yeah. Yeah. >> Charges have agreement. >> Yep. >> Yeah. Did we have an agreement with all that? >> Um so the only thing that we receive free irrigation on from the city is the practice yield. Correct. At Lakeland High School. um other ways that we they actually >> Baseball field, but that's not ours anymore. It's the
069city's >> that baseball field. >> Oh, that baseball field. Okay. >> So, what's the what's the water cost usually a year for baseball field and football field? >> Um for those right now, those are free to us, but they in the lastouou that the board signed, they were using this year as kind of a a baseline year. Um, and then after that, if we go above and beyond that, then they'll charge us the difference. Um, so we're still kind of in that information gathering baseline year because they've never been metered before, so they didn't really have a basis for saying this is how much it is. Um, there was several meters that were installed throughout the district that we were not expecting. Um, they put one on the concession stand here um at the Lakeland
070Middle School. There was one over um that the one that they installed um on the practice field, the football field in that new spot that we were trying to get sprinklers in. >> So, are you telling me that they went through the district and installed meters that we had no heads up about until like they showed up to do it? >> They had given us notice that they were going to come out and put it in, but they didn't have an exact date. I think they were actually waiting on materials. >> Okay. So they installed on our property causing us costs >> correct. >> Yes. >> On their water line that we're >> So we should not be liable for that cost. I think somebody needs to talk to legal because that should not be
071I've been through this with a nonprofit one time the city tried to they started coming completely through the property to put water line in. Yeah. That I mean for them to come and put in the meter fine that that is theirs, right? But when they damage our, you know, cut our water line, whatever happened, and then they we incur more cost, >> the the sprinkler line that they cut was to the parking lot area. So it's >> it's it's a quick hook back up. What cost me money was the or was the backflow prevent. So they put the meter on >> and then we couldn't use the water again until we put a backflow pretor on. Had there been no meter, we would still be hooked up to it. >> Right. That's what I'm saying.
072We incurred costs that we had no idea we couldn't budget for. We got I mean, at least they could have did was gives us a heads up. You know, they're sort of grading me the wrong way this last couple of years. >> They did say they were going to put the meter on, but we had to wait. >> Yeah. Maybe you can give us a followup in an email. I'd like a timeline of when they said that. And I really think somebody once you get all the ducks in the row, I really think somebody needs to maybe contact them or definitely contact legal cuz I don't see how they could come in and we incur more costs for their equipment when we've been operating just fine. I I just years. >> Yes. >> Yeah. I
073I that doesn't make any sense >> because water rates are going up. Um, and if I recall correctly, there was some sort of litigation with water meters and cities not charging themselves for water. And so there's some sort of that's that's so they actually had to put meters on their own property and charge they write a check to themselves every month. That's the funkiest thing. Um, because they have to charge themselves for a water. So they're paying their own >> because it's an enterprise fund. That's why they have to pay from the general fund. So in that in that process, anything that they were watering now had to be metered. So that's where the meters really came from is that >> that's fine, but that I can't that's all them. That had nothing to do
074with us. We should not incur cost because they got a judgment that said you have to pay attention to the law. I Tim will follow up with an email with a timeline and I'll be happy to reach out to Megan and just see if there's anything um with that time that information that we can uh move forward with. >> Okay. >> Yeah. Thank you. >> Yeah, no problem. >> Any other questions or conversations for Jessica on the financials? >> Um >> was the food service on there too or was that >> Yes. Okay. >> I did have a question about that. Okay. What happened in food service? Kids just quit eating or I mean >> um it's just been a reduction and we've seen a huge reduction in the number of applications that we have
075for free and reduced lunch. Um in fact at some of the schools only 10% of our population has completed that free and reduced application. So there's families very potentially that could qualify for a reduced lunch rate that just haven't completed it. So, we're working with our principles um to try and help identify where we can get that into family's hands. The tricky thing with that form, it requires some pretty personal information and families just are not comfortable sharing that. Your social security number, your size of your household, how much income you make a year, and so that's just an uncomfortable thing. Um the other thing that we're finding is some people are filling it out incorrectly. Um cuz the form can be a little bit confusing. So it looks like they're making way too much
076money when in fact that's that's not. Um so we're just trying to do some education on that. Uh we also had one of our secondary schools have open campus lunch um for their freshman class which hasn't happened in the past. That's not the bulk of this but it is part of the reduction is we did have for lack of a better term a captive audience of kids that weren't allowed to leave the building and so we were able to meet their needs for lunch. um now they can leave the building and so it's just had an unintended consequence on that meal time um for that specific school. So we're tracking all of that. Um Char and his assistant Carrie have done a great job of pulling that information together. They have sent out several surveys
077to families and to students trying to kind of gather some information to see what where we're missing the mark for them. Um, I can tell you, um, they've done a great job of doing at our request for the RFQ that we did, um, for them to to go out to bid, um, that they won. We are asking for more from scratch, less pre-processed stuff. So, they've been doing a great job. The cow zones have been going over really well at the school. Um, they're trying to make sure they have enough options. Um, one of the other things that they did is they added an additional breakfast and an additional lunch at the elementary schools. And that seems to be going over fairly well. It just started 2 weeks ago, so we don't have a ton
078of data on it, but just trying to make sure that we're offering enough choices that kids want to participate. Um, I can tell you I have to go out to every single school every year for lunch and every school every other year for breakfast. Um, so I have seen the beginning of the year French toast sticks to the end of the year French toast and the kids love the new one so much more. So it's been fun talking to them as they're eating like what do you think of this? And we've got new chicken patties and stuff like that. So there's a lot of stuff that they've done really to try to make things more palatable for the kids. And I can tell you um uh one of our board members grandkids are now eating
079more school lunches because they enjoy the changes so much. So that's very exciting. So, we're we're working on it. We've identified the issue and we're just really he's working very diligently to increase those participation numbers. So, >> I have one more question. >> Absolutely. >> So, what was that? Northwest Bus Sales. Is that the charter buses? >> Northwest Bus Sales. >> Yeah. Activity buses for FY 2025. It's all the way at the bottom. Is it in fund 421? It's >> the very last page. >> Very last page. At the end >> at the very very bottom of page 64. >> Oh, thank you. I'm like, where are we? >> That was the purchase. Repair replace Lakeland Middle School exterior doors. >> Oh, so yes. Um, so that's fun 421. 421 is your board approved projects.
080Um, so that's where we did the window sighting and doors for Athl Spirit Lake and Lakeland Middle School. We had brought to the board during the fall of 25, so last fiscal year, asking to purchase those activity buses from this fund um because we had the money available. So those buses are the activity buses that you see that have the wraps on them. Um, they're definitely in use. They're being utilized heavily, which is great. Um, but that's where the the expenditure came since this fund spans so many years and it's the same project over so many years. That's why it's kind of hanging out on there. Um, we've actually completely wrapped up the final payment on the payment and pulling the bond on the that last project. Um, that's that 80 something 85,000 that you
081see for FY26. So, we do have a fund balance left in this fund of about $188,000 that initially was a transfer from the general fund to out of fund balance from general fund to this fund for specific board approved projects. So, this is one of those places that I might come to you and say, "Hey, we need $50,000 to do a parking lot at John Brown Elementary. Can we use this money for that?" Um, so as an option, um, the other option is we could close this fund out and transfer that money back into the general fund, put it back into the fund balance there, um, or use it for as the board sees fit for, uh, construction and maintenance projects. >> Where does our fund balance sit right now? >> Uh, it's we're holding
082pretty steady. Um, right now I'm projecting that we'll stay pretty flat barring any crazy things, building burning down or anything like that. I know. >> So, um, but yeah, at this point, um, we're projecting to be pretty flat, um, which is great. So, we ended the year last year, uh, right at 4 million. I anticipate we'll stay right around 4 million for this year, barring any major payout on our major bills or anything that we're not expecting at this point in time. Okay, a question and it's probably for facilities. I'm curious now. I just can't believe it cost six grand for a backflow valve. What how what size is that? An inch and a half, 2 in. What is it over there? >> I want to say it's a 3 in 3 or 4 in
083main. >> Oh, really? Okay. >> It was spendy. >> It and it'll have >> and that's me. So, is it reduced or that's a full >> So, when it has you have, excuse me, you have the main line that comes out >> right >> at 90s. It has the meter hooked up there. On the back side of the meter, we've hooked up the backflow pre and off of the backflow pre. neck down for smaller irrigation projects and things like that. >> So, it is a pretty good size line. >> Where did we get that that valve from? >> Uh that was Sawyer Plumbing cuz they had to install it cuz again we had to permit it. We had to pour a concrete pad for it and we stabilized their meter helping >> us. I'm not
084happy about it either because they took money out of my budget to do the irrigation. I didn't realize we poured concrete for that one. >> We did it in house, >> but and they used a a notch 2x4 to hold up their meter. >> So, we fixed that for them as well so that it didn't fall. >> We shouldn't have done that. >> And we changed it to a fence so the kids couldn't stand on it and >> bust it. And then we have a 4in water line going water all over the place. >> Preferably never have that happen. >> No, that's why we secured it and did our part. >> Cuz you're proactive. >> Yes. Um, we can track some of those costs just for >> Oh, I've got them all. >> Yeah. So,
085>> yeah. I think we need a full picture of what we incurred >> for this, you know, >> and it actually put my project behind a year. >> Yeah. >> Because we had to wait 6 months for the backflow pretor to come in. >> Yeah. Cuz I don't think that anybody on the board anticipated any of this. I mean, we remember hearing about it, but it was just, oh, we're going to do this. Okay. You know, like it was no big deal. >> It was a big shock. Who's responsible for like say annual inspection of the backflow? >> We're responsible for making sure they're done and then getting submitted to the appropriate >> year. We have to pay somebody to come out. >> Correct. >> We blow out our own lines which is great. >>
086We do blow out our own sprinklers. Um >> we did have one city that tried to accuse us of contaminating their water system. >> Oh. >> But we have backflow preventers on there that are inspected annually. So that actually it wasn't us >> save that. >> Yeah. Um >> us being blamed for that. >> But we do have to get someone to come out and certify the backflow pre every year. So that's what we're we can turn the water on. We can just having someone come in. >> Do we have anybody? We don't have anybody certified in back. >> I don't think you're allowed to inspect your own. >> Well, we can look into that. >> There's an exam. I mean there's training and a more willing to get adified for that. always happy to
087get certifications. >> My guys, the more they can do in house, I'm the better. >> So, we can look into that for sure. >> I'm glad you're taking >> Yeah, I take all the notes certification, >> right? >> CL. >> Okay. Thank you. >> Can I answer any other questions? Um, and I just wanted to give you a heads up on the utilities report. Uh, we do have our new accounts payable specialist. Um, and so she's working on utilities. Um, so when we get to that, I just have a question for you on how you would like to see the presentation in the future. >> Okay. Okay. Thank you. >> Thank you. Okay. So, we are done with the reports. Moving on to the consent agenda. We have executives. We have the minutes of the
088previous meeting, the minutes of the subcommittee meetings to be accepted, HR items, resignations, applications, bills list, bills breakout, and utilities. Are there any um comments, questions, etc. on any of the minutes? There was one for me. Just need to find it. Apologize. I do not have any. I just have to check through my notes. I thought I did, but yes, on the That's what it was on the um January 21 meeting, you didn't stay in executive session. >> Okay. it states that you did um at the um bottom um unless I'm reading it incorrectly, which that's always a possibility. Um where was it? It was Oh, okay. Maybe it's Oh, because now I get it. You put the attendees of the se of each session and then because there were no attendees on end. Two
089then >> right then I come. So you're >> good job. You're good job. >> Yeah. I read that I'm like no no no she I she laughed. >> Okay. So that was my only um comment. Anybody else have any questions, comments on the minutes? Minutes of the subcommittee. Okay. Um, how about the HR items or HR? Yeah, HR items. The memo. >> Resignations, applications. >> What about the bills list? >> No, ma'am. Move to approve as presented. >> Second. We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing none, the motion carries. Is now appropriate time to ask about the utilities? >> Oh, sure. That's great. >> Oh, yeah. >> I apologize. >> Oh, yeah. >> Jessica Grant, chief finance officer. I don't think I introduced myself earlier.
090Um, we do have a new accounts payable specialist and she is just curious for presentation to utilities. Do you want current year and prior fiscal year, two fiscal years? What what kind of information would you like for comparison? We're trying to make it more user friendly, easier to digest. Um there we just want to some direction on what you would like to see with that. Which one are we on? >> Utilities. >> So it's a H4B. So, they do look a little bit different this month cuz she had started to make some changes and then stopped wondering what you guys wanted to see. >> Right. And um in all fairness, the reason we started getting the utilities reports is because the cost of utilities was astronomical. >> Yeah. And then because we pointed that out,
091then we discovered, oh, >> water leaks, all the stuff, >> there's a problem. So then we got it fixed. >> Um, >> I do monitor those on a monthly basis. I I monitor the utilities as well to just make sure that they're in line with the last couple of years except for the outliers where we know something was broken. So we are staying on top of that pretty quickly. Um, be happy to continue to bring it to you. I just at your pleasure. Well, and yeah, the utilities are just water. It's It's not like >> water and sewer. >> Water. Yeah, we can bring you electrical and gas if you want. >> I mean, do we still need them? No. >> Okay. >> Do Ramona, do you still feel they're valuable to receive? >> Uh,
092like they are here. >> Yeah. >> Or at all? >> Well, I do think they should be available to the public somewhere. And I do think we should be aware of them because that's how we got into the issue with nobody realizing for a couple years there was a water problem. >> Would you be okay if I just include it in my financial reports is the miscellaneous reports at the end instead of part of the consent agend agenda. So you're still receiving the information. It's just as part of my financial report every month. >> Fine. >> That's fine. >> Okay. >> All right. I can make that change. Thank you so much. >> You're welcome. Um, and then just for comparison data, is one year or would you like two years with the current year?
093>> I think one is just perfect. Awesome. Thank you so much. >> You're welcome. >> Did you need a motion to approve? There was a second by Dave. >> Mhm. >> Did I do a vote? >> I did. Okay. >> Perfect. >> Totally blew me off. Screwed >> you up. I was lost after the fact. All right, we'll move on to the action items. Um, the custodian of records handbook. We are revisiting this. I know that it was tabled due to um >> mine doesn't want to open right now. >> Um. >> Oh, lovely. Um, >> but do we have the com comparison for this work that was done to create the retention schedule? Do we have the old one to compare it to? >> We should. Um, here I can't open anything right now.
094>> Mine's Mine's not opening. >> Wow. Mine's not down. >> That's a plus. >> I have a hard copy if anyone needs to see it. >> No. Well, I know that um Trusty Gryom wanted to make sure that there was statutory language in there, right? >> Um on top of the fact that the first time it was presented, it was really um different. I am a little concerned about the footer that states this document is the official policy of Lakeland Joint School District and supersedes all previous versions. Um I don't I don't think that's it's a handbook. >> Yeah. So, um I mean I think it's a a work in progress. I don't know that it's complete, you know. >> I especially with all that formatting to me that just >> Yeah. makes it look
095too busy, too much, >> too, you know, I think it needs to be simplified and >> you know difference between um what the uh custodian of records does, processes step abduc, what is not a document, what does it mean? You know, there's a lot of those things and then there's >> the law, you know, the statute. Um, >> are you got yours open now? Let's see. >> We need to nominate her as clerk and custodian, and we didn't put that on the agenda. >> Totally forgot about that. >> But that's okay. We can do it at the next meeting. >> I do, you do. Or no, >> I do, we do, you do. Is that how it is? Or we do, whatever. Yeah, >> there's a lot of doodoos. I knew. Wow, >> that was
096fun. >> Sorry, Ra. >> As I'm looking at this, cuz I was going to task Sarah Mhm. with um when she felt comfortable enough um to kind of dive into the custodian of records um job description, seeing how it's aligning, make sure everything is copetic and then bringing it back. Um cuz we do have a policy for uh the records retention and to my knowledge it was not changed. I know it was format was worked on. So um >> 865 >> excuse me >> 865. >> Oh thank you. >> So um if we want to table this again >> um I don't think it's going to make or break >> no >> the custodial records at the moment. >> I mean one never existed. So >> I know it was it was created. So, um,
097>> so it's looking I mean it's getting there, >> but yeah, there's a lot of updating that needs to be done. >> Okay, so I'll go ahead and move to table the custodian of records request >> of records records request handbook. All right, we have a motion and a second. All in favor say I. >> I. Any opposed? hearing. None. The motion carries. And I would just uh recommend um Sarah, if you can keep this on the radar, uh maybe in a month or two, let us like revisit that'd be grand. Okay. Then we have the clerk of the board job description. Um I did make uh some changes that I would like to see on the job description. Mhm. >> Um did anybody have any input or whatnot? Um on nine under the qualifications
098>> uh models integrity, authenticity and transparency and then after it was bracketed qualification. I don't know if that was just sort of a oopsie we forgot to remove it or >> probably. >> Okay. So yeah, that can be struck then and we can just remove that. Um I lined out on item number four under performance responsibilities. Um we to my I to my knowledge the minutes have never been sent to the board members prior to the board meeting uh for review or discussion. No, >> the minutes. >> That's what it says on number. Keep full and accurate minutes of all board meetings of the board and send a copy of minutes to each board each member of the board prior to the next regular meeting. That's never happened. >> No. And it's probably maybe a
099leftover from >> I was going to say we did for a little while. >> Did we? >> We were getting them here. >> Director of HR. So yes, when years and years and years ago when I was the clerk, that was a practice that I would draft those minutes, okay? >> And I would send them to the board for review prior to you guys uh putting them on the agenda uh to approve um just in case there were errors or whatever that those could get corrected. So that was the practice that >> and that was back in the day before recordings and >> that yeah it was that was precoid and so yeah. >> Okay. Thank you. >> I'm fine with just receiving them on the agenda. >> Yeah, because we get the agenda in
100advance. So we're technically we're getting them in advance. We're just not getting a separate >> getting a specific copy. And then I just sort of short up the language with what we have in our policies. >> Um, so does anybody have any questions or concerns about some of the changes I'd like to see? >> I thought this was a uh there are great changes. I thought this was everybody's input. No, I'm >> Nope. Just me. >> Well, you did great. I think >> I kept saying please pick a color. >> Yeah. And and Mhm. >> You had made the change um >> that we talked about, >> you know, the stuff that I had brought up last time. So, yeah. No, I was totally fine with >> Yeah, that's what I I thought the same
101when I read it. I'm like, perfect. This is great. >> Okay. >> I think it reads well. >> All right. So on that note, I would move to approve the suggestion changes for the clerk of the board job description to go into effect uh immediately. >> Second. >> We have a motion and a second. All in favor say I. >> I. I. Any opposed? Hearing none. The motion carries. >> Did you raise your hand? I didn't see. Yeah. Okay. >> All right. Facilities. >> Dave hits me all the time as well. Okay. >> Um Don't lie. >> Right. Okay. Um plant facilities levy resolution request. A resolution request. Okay. All right. Um, so district leadership is requesting the board authorize to proceed with the development of a proposed plant facility levy resolution for future board
102consideration. Okay. So, we're pre-asking for permission to go to legal to draft a resolution to bring to the board for approval to submit um by the March 13th deadline. um in order to have it placed on the May ballot this spring. >> Oh, so you you want to do it in May. >> Yep. >> Okay. >> Um there's several reasons behind that. >> Okay. >> Um one of them is uh to to separate we we do not currently have a plant facility levy in place. Um that lapsed at June 30th, 2025. We did not opt to run one in conjunction with a supplemental levy last year. Um so we currently do not have any funding coming in dedicated directly to deferred maintenance um projects. With that being said, um the plant facility levy you can
103run for a span of 1 year to 10 years. Um and the amount that we're asking for is well below the threshold to only require a 55% vote positive vote to pass it. um asking for it this current fiscal year. It would start on July 1st, which would allow us to get some projects going for next fiscal year before the end of the summer. Um we laid out quite the extensive list of projects that we need to do. Um and we're asking for 5 years to keep it off of the same cycle as the supplemental levy, so we're not constantly going out every other year. Um the last one that was run was only for 2 years. Um, and that one, like I said, is expired at this point. So, if we we have the
104ability to run it for a longer length of time to allow for um not having to have it out so many times for voter approval. Um, we've tried really hard to outline a a laundry list of pro projects that are deferred maintenance and major projects that need to be done um based on the work that was done with that facilities um analysis that we did for the school modernization funds. Um, and the other thing I want to point out is we're spending the bulk of the modernization funds this summer and the rest will be gone at the end of next summer and they're for very specific projects. um to remind the board that that money was for projects that would have a greater lifespan than seven years. With the plant facility levy, it's a one-year
105lifespan. So, as long as the improvement lasts more than a year, we can use the plant facility levy for that. Having it in that plant facility levy, we're not allowed to use it for salaries and benefits. We're only allowed to use it for those deferred maintenance and um capital asset items. Uh so, you can purchase vehicles, you can purchase buses. We don't have buses in there right now, but um really it's all of the things that we need to do, >> things that have been neglected over the last 10, 15, 20 years plus >> 30 years. >> Sorry. >> Go ahead. >> Right now I'm living off the interest from our plant facility funds >> and our school modernization funds >> or Yes. So, we we've supplemented the general fund this fiscal year by doing
106a transfer from our school modernization funds um that the board authorized. So, part of it was as part of the budget hearing. The other part of it was to offset facility expenses to free up some money to purchase social studies curriculum. Um we did not use the interest to purchase social studies curriculum. We're offsetting facility expenses as required. Um, so but so we've transferred a bulk of the interest that we've already received on that school modernization fund to offset facility expenses this current fiscal year. Without a dedicated revenue stream, we are never going to get anywhere and we will be dipping into fund balance to cover any major problem that we have. Um, we just don't have enough money in the general fund right now to to really take care of our buildings in the
107manner they need to be taken care of. What was the timeline for spending the school modernization funds? >> We have up to 10 years on it. Um, but given the scope of some of the the projects, it we just we I I think the thought is we spend it and get them taken care of because that's the reason that we were given the money um to be to to use for those needs. Some districts are in a better situation than we are and they're using that money to build an elementary school. um they got a lot more than we did um because they have more students. Um but a lot of them uh in fact we actually had a conversation with our CM this morning for our construction manager. Um a lot of the districts
108are all going out to bid at the same time right now because we're all trying to get these projects done. >> We're all spending that modernization money right now. So trying to to take care of the facilities cuz that's was the intent of that money um was to make sure that we could take care of those facilities projects that we just haven't had to good stuff. >> Well, good or perfect. >> I saw over here that the public keeps driving by. We wanted to make sure that that was fixed. >> Are you talking about John Brown? >> John Brown. >> Okay. >> I guess I should point. Yeah. John Brown. Um and a lot of HVAC systems. Hback is a huge thing >> and electrical like middle school is a huge electrical issue right now.
109>> Yeah. Um we've got electrical issues at >> the schools that we have prioritized to do this summer are the schools that absolutely need to be prioritized to have the work done this summer. But based on the sampling of projects that we've given you, um because we've kind of outlined a 5-year budget based on $3 million over the each of those years, um we can show a demonstrated need for this funding in the district. Um, I think it it is something we have to educate our taxpayers on on what the difference is between the school modernization funds, how we can use those, what this is for, highlight the projects that we've done over the last couple years out of the last pot of money that we received. Um, but that's that's essentially our ask is
110if we don't do something, especially not 100% sure what JFAC is doing this year in regards to K12 public education budgets. Um, we just know that we need more money for facilities than we currently have available. >> Well, we've always had here's the thing is we've always had plant facility levy and you see the condition, right? So saying that the plant facility levy will fix it I it never fixed it before. The other thing is I understand what you say about educating the public but what were you speaking about the electrical and the uh hback that would come out of the modernization funds. Correct. >> That is that's what we're using the bulk of the modernization >> electrical and then window sighting and doors over at John Brown. We're doing some exterior doors at Lakeland
111High School. Mountain View. >> Mountain View is getting some doors. Um, and then Lakeland Middle School, >> a lot of electrical and their heating systems in the classrooms that are out. >> We're replacing all the heating systems at John Brown in the classrooms as well. >> Um, and then what about Lakeland High School? >> Didn't Yeah, I don't need to know about that. I'm trying to wrap my head around this. Didn't we set aside funds at one point for John Brown? remember we kept coming back and John Brown kept getting pushed off. What happened? >> So we brought it as part of the board workshop for the plant facility levy for the previous round that we have. Um and then at that last board workshop on I think it was July 18th of 20 24.
112Um, we had set a budget and projects at that point in time and John Brown did make the cut at that point because we only had a million dollars for the plant facility levy before and that would have taken the bulk of the money to do that building and so we prioritize parking lot concrete. Um, we were able to do uh playgrounds at Betty Keeper and Garwood. Um, that that's the we have money set aside for carpet. We did the window films at the schools that didn't have the window films on the new windows. Um, there's a laundry list. It's a report in my monthly financial report. That laundry list of things that I'm trying to wrap my head around what we happened with John Brown. >> Yeah. So, it just never was approved to
113be to to go ahead at that point in time. >> We ran out. It's not even that we ran out of funds. It just was going to be such a huge draw on the funds that we had. Um, and if you remember, you guys took a field trip over to Lakeland Middle School, got to see the bubbling carpet that we replaced. um that kind of stuff. And so we we really prioritize some of the the the quicker projects, the the needs of the many versus the the one building um with those funds that last go around. So >> do do you have I mean 3 million isn't a huge thing for this whole district, but >> uh do you have any idea what the taxable asset value is of the district? But >> yeah, I
114actually do. So it gives a dollar it gives you know something dollars per thousand. >> Yeah. So we could actually ask for I think it was up to 21 million and still stay at that 55%. So with plant facility levies are kind of funky cuz if you go over a certain percentage so that 3% is 55 a 55% vote to pass and then it kind of goes up from there depending on how much you're asking for. I'd be happy to follow up with a little bit more additional information on that structure for it. But um we could ask for up to 21 million and stay within that 55% voting authority. However, for the um >> for you asking about how much it's going to cost per house, 500,000. Yeah. That's what the taxpayers give me.
115>> 30 bucks per >> There's a worksheet on the website. I have it. I have that was for the last one and you can actually go there and figure it out yourself. >> So it is done >> so that it wouldn't consume. >> That's what I was looking for. So it is getting done this summer. >> Um >> the John Brown sighting, >> right? Yeah. >> But we moved it out and over into the school modernization funding. >> Okay. So yeah. So it is being So it did get >> it will be done this summer. >> Gotcha. Okay. Just because it was brought up. So I was like, well, I thought we already decided something. What do you mean? >> We did on that one. >> Yeah, >> we're good. >> Okay. So my other
116question is why did you use the statute 337018? I I don't know why why you gave that to us. So 33901 is facilities >> and uh it's >> $3024 per >> $3024,000. So I apologize. Um and then the statute question. >> Yeah. 33712. >> Yeah. So the um I just don't understand what the um subsection 8 uh because 33901 is the plant facilities and 3384 is also plant facilities. >> That's probably a typo on my part. Okay. Well, I thought maybe I was misin >> No, it's I and I be happy to. >> But I do know why you probably were reading that because it has to do with submitting an adjustment to the budget. >> Yes. >> Okay. I was like, are we doing that, too? Okay. >> Um, and I'm just curious why
117the recommendation is coming from district leadership and not the superintendent. >> What is district leadership? I thought we were supposed to get a list of all these committees and stuff with who was in them. Did we get that? >> I don't know. >> Um I'm sorry. I by all means I can provide that. We district leadership because we're a team. We uh we came together um uh discussed the concerns of the district. Obviously, more importantly was the interests uh that we were using up. as I expressed to the board in one of my updates um that we were using it um and we wanted other options in regards to how to approach this because obviously this I treat it like a home if you don't take care of your home if you don't fix the
118things like your roof uh your fascia things like that they just rot away and they and they end up costing you more money in the long run. So that so that was the conversation. Jeff's nice. She sent me the proposal and I said, "Hey, look, everyone had kind of a say in it. If you would prefer that I it be through me, by all means, I I'll be more than happy to ask." >> I suppose I should ask for clarification. Are we going to receive more things with the recommendations coming from district leadership and not you? >> No, ma'am. It'll be it'll be through me. Um, also in the past, usually we had um a a priority spreadsheet from each superintendent from each school that the board looked at so we could see like what
119they thought was important or they might >> we did incorporate that. So Tim did um >> I reached out to >> reached out to every >> but you didn't give it to the board is what I'm saying and in the past we did we did in I uh so thank you for the clarification. In the future I'll make sure to bring those to you. we just wanted to present kind of a an a timeline budget for you. Um so in that we had looped all those projects in. Um but in the future for future requests we'll make sure to bring those as a separate addition to the packet. >> That's how I mean in the past that's how the decision was made. All of that came to the board. In fact, at one point when
120we had needed clarification, we had a meeting with >> the uh >> facilities, >> principles and facilities. Yes. And that's how we came up with the list. Um because it's been my experience that a lot of times what ends up on what needs to be fixed isn't really, you know, there were more pressing things or maybe lent to the culture, a better culture or whatever, you know, >> with the school. I just want to make sure that >> we did look at our like I said um that analysis of the buildings. We're still working off of that building analysis and that's why there's money set aside for plumbing and electrical and HVAC um money for roofs because we do need to get on a better roof rotation than we currently are. Um those kind of
121things. And so again, I I appreciate the clarification. I will make sure to bring those building level requests directly to you with this information. and we were just trying to present kind of an overall picture based on the timeline that we know we have for deferred maintenance um for what kind of fits in each of those years and stays within the budget. >> So in here did they include the um clocks in Athel? It would be nice to have a working clock in the school. >> Yep. That was be part of the electrical there at the school. >> Um so that's we have money. Um >> I'd like to see a line item cuz I want it checked off. I don't want it rolled into electrical and then something happens with it if we're going
122to do this going forward. That's why I'd like to have the >> um and ideally it would be nice to sit down with the board. We did this knowing what we need to do for some of the major projects, but for some of the money that we have set aside for some contingencies or building repairs and things like that. Um would always love to have a board workshop to make sure we're getting your priorities as well. Um, just with the timeline on this, it's just a little bit challenging because we do have to have ballot language to the counties by March 13th. Um, and so I I don't want to say we're late to the game, but um, just wanting to that's why we're seeking tonight just permission to even go to legal to get
123a resolution put together for the board's consideration at the next meeting um, for approval or not. >> Um, and if we don't do it uh, for the May, then we're in November. I ideally we can do it at any of the elections. Ideally, we would like to separate it from the supplemental. One of the other options that we have is we could always add more money to the supplemental specific to facilities. You just don't have the same constraints with it because you can use it >> however you see fit for facilities at that point. You could use it for salaries and benefits if it's part of the supplemental levy. The plant facility levy just is a little bit more stringent on how you're allowed to use those. I I understand that the money is for
124the maintenance of the buildings. I get that. I'm just saying. So if we don't do it in May, we the next >> in November or we could do it next May. But I do want to remind the board our supplemental levy also expires next summer and so we would potentially be going back out for another supplemental levy next spring. And so it's ideal to maybe not have both of those initiatives on the ballot. um it does I think create some confusion of this or that when you're looking at it. Um so that's why we're just trying to kind of create some separation there. If we don't do it this May, we will not have any money next school year. If we do it this May, we can we'll have money as of July 1st. So
125>> the language that needs to go on the ballot, is it itemized like this? >> It won't be. Um the plant facility levy is a little bit more um just that yes or no question with that that kind of very um >> it's not like >> it doesn't have to be as detailed as the supplemental. But we would like to use similar information like this to present to the community and we can talk about a communication strategy for it if that's the desire of the board. But I do think it's important I feel like after our last supplemental levy that the community has been very vocal. They want to know what we're doing with it. And so that's really why we were trying to put this together to show we have a plan. It's not
126just because we would like some money. We have a plan for the money. So >> well, and I would like I mean if that's the direction we go with the supplemental levy. We had originally said this is what we're going to spend it on. We need to show that we have and are spending it on those exact things that the voters voted for. So, I actually have Idaho statute that I have to post in the paper every June how that's being spent. Um, so I do track that. I'd be happy to add that as a one of my reports that we post to the to the website. >> Absolutely. And I would rather do it in a lot more a lot more places than just in the newspaper cuz nobody reads the newspaper. >> I
127agree. I agree. I mean, I know that we legally have to in the neighborhood. I have to put it in, >> but I would like to make sure that all of our constituents see that it's definitely I can I can play with putting a report in um the monthly financials, maybe right after the general fund that shows, you know, those general fund charts that I have. I could play with putting a report right behind it that shows the levied amount and how much we've spent year to date towards that levy amount. So, I don't have a problem doing that. Okay. I do think that um not that it's needed before uh March 4th, but I do think we need to have a workshop to discuss um their priorities versus the priorities of what we have
128asked for over years and years and years and years. And now we're now in 2029 that maybe it might happen. So, um I I do think that that's a a need >> if we choose to go after the plant facilities. >> So, all we're asking for tonight is permission to engage legal to get the ballot language and the resolution for the board for consideration of the March 4th meeting. >> So, what is the increase from the last time we added plant facility? >> So, the last plant facility levy was $1,ion46,000 >> and this is 9 million. No, it's 3 million a year. So, it's 15 million over 5 years, >> which is a drop. I mean, that's less than what the state gave us to do projects with. Um, but that money will go in
129two years. Um, still lots of neighbors out there. >> Not something they like. >> I don't think it's any anythingbody likes. It's just unfortunate we don't have a better funding mechanism. Um it's really challenging. We we don't charge tuition like higher ed does. So it's like we don't have a a revenue stream that we could necessarily dedicate to this. So >> it's $30 $33 per >> It's $3024. That's what it's projected at at the Yes. Um per 100,000. I apologize. Per 100,000. So your home if your home is $300,000 based on your assessed value minus your homeowner's exemption it would be $90 73 cents 72 cents my math in my head right per year. So per year per year. So that would be less than average. >> Yeah it's not it's not terribly high. It
130is high. I understand your statement. I do understand that, but in the grand scheme of things, um, and then the one other thing I would like to remind our board is the, um, I'm going to call it the wrong thing, the school district facilities money that we receive, essentially that property tax relief money that we receive. Um, the order in which that's applied, it goes to bonds, which we don't have any, and then it goes to plant facility levy, and then it goes to supplemental levy. So in theory, any of the money that we receive for property tax relief, if we have a plant facility levy and a supplemental levy, that property tax relief would go off of the plant facility levy first. So it would reduce the amount for that. In turn, it increases
131the amount on the supplemental levy because then we're not offset offsetting the supplemental, but any of the property tax release funds, that's kind of the how we have to apply it on our L2 that we submit to the county. So yeah, $3024 per 100,000 at this time. That could >> per year. >> Mhm. >> Yeah. I think I asked per thousand and >> Yeah. So I was >> $3. It's like $32. $32. Yeah. >> Yeah. $3 per thousand. >> I think if I can do 30 cents per thousand. I can't move my zeros and that's nice. >> I don't I don't do math in my head. Can I just tell you that I do it on the computer all day long and I've lost the ability to fully do math in my head. So >>
132that's why you love spreadsheets. >> Yes. >> If we could tell people that divide by 12, it wouldn't it would be >> Yeah. It's not I've counted mine out to about 10 per day. >> Yeah. Yeah. Well, if you break if you break it down per student, too, it makes sense, too. If you if you take the amount and divide it by the 4,600 students we have in the district, it it really reduces the amount um that if you put it per student. Absolutely. >> Big numbers are scary. >> I agree. >> Absolutely. >> Yeah. >> I was totally shocked by the budget here. >> Yeah. >> Oh, yeah. It's big. It is, but it isn't because I for the general fund that's slowly gone down year over year, but then we have more money
133in other funds that make it look like it's staying pretty status quo. So, >> okay. >> Sorry. You have to have a newbie once in a while. >> Oh, you're totally fine. I love talking about it. So, that's how you work. Yeah, it's how you learn. More importantly, the questions you ask are what your constituents are going to ask. So, good for you. So your consideration is doubling almost mostly what we had previously >> so we can actually make >> and running it for 5 years. >> Mhm. >> We would love to make some traction on these deferred maintenance requests needs. It is not even we the money that the state gave us that school modernization fund just barely scratches the surface of what we need to really take care of. Do we all have
134any thoughts or considerations on this? >> No. >> It's just going to fall apart if we don't take care of it. >> Mhm. >> True. And the reality is we don't have the funding mechanisms in place to support um without unfortunately taxpayer dollar. >> Mhm. >> So we're kind of between a rock and a hard place. >> We could do a gun raffle. >> I did research on that. >> Do a bazooka bazooka raising. >> I just I I I love the idea, but I don't know that it's going to get us 3 million. I don't know. Where are you going to >> take down? Yeah, I saw it in post >> in post. Yeah, >> I will I will move to approve uh district leadership move forward with going to legal to get this
135resolution started. Second. >> We have a motion and a second. All in favor say I. >> I. I. >> Any opposed? Hearing? None. The motion carries. >> Thank you so much. Thank you so much. >> We really appreciate it. >> Moving on to the supplemental materials. >> Do we have any conversation, questions, concerns on the materials presented? >> Nope. No. >> I move to approve. I have a second. >> Motion and a second. All in favor say I. I. Any opposed? Hearing none. The motion carries. Moving into discussion items. We did already cover the bus driver contracts and hiring process. Okay. Moving on to administrator communication. >> Yeah. So did some of the people So did some of the people in the review took one of the books in Ramona. >> Oh yeah. Yeah. Yeah.
136I I got a little too like I remember that book. Yeah. >> Um okay. Administrator communication came back to the discussion because um you wanted to talk about it. >> Oh yeah. No. Um, I don't know how we do this, but I want to meet with all the principles and the department heads quarterly. I'm not asking. >> Okay. >> So, I mean, listen, needs to be done. I want to hear from the people on the ground what's going on. >> So, with that being said, we are in February. When would you like to meet with them? >> Next month. uh the first meeting which would be on the 4th. >> Okay. >> Or the 18th or not? >> The 18th is a regular meeting. The fourth is >> an executive session. >> Okay. And then
137are we having all of them come or are Okay, >> I think so. >> Whoever can make it or like what's what would you like? I just want to hear from >> principles, okay, >> the department heads on what we need >> without any filters. >> Okay. >> Just as a reminder, you guys do have the IBP workshop scheduled for then. >> Okay. >> For the 4th. >> Mhm. >> Before. >> Oh, did we do that? >> Mhm. >> We did do that. >> I keep forgetting that myself. >> Okay. It's not on the calendar. Or am I in the wrong Oh, I'm in the wrong one. Ha. >> There you go. >> There it is. >> Oh, you might have board meetingworkshop. >> Mhm. >> Okay. So, um, we could tenatively or we could
138pick its own date. I mean, that's not a problem either. >> Do you want it to be a separate meeting? Yeah, I don't it doesn't matter to me. I just want to hear what's going on in the district. >> Okay. >> So, uh clarifying question. So, the directors and principles, uh we just we want a summary of how things are going in their departments and in their schools. Is that correct? >> Yep. >> Sounds better. >> Well, we could pick another day, can't we? Absolutely. Do it like the following week. The 11th >> the in between week. Yeah. >> Yeah, we can do that. >> Okay. >> What time? >> 6. >> Probably 6 p.m. >> She's back. Uh just seeking clarification. I missed the last board meeting. I apologize. Um but uh we need
139What meeting would you like me to bring the resolution and ballot language to? Uh I didn't realize that the fourth became an IBV workshop. Um it's due to the county. So would you like to see it on the 4th or on the 11th? >> We can see that. >> We can still see it. >> Okay. I just want >> we're still having a meeting with >> I just want to make sure that we can take action that night. So I just want to >> anticipation is that the meeting will be small and so then we'll break from the meeting and go into the workshop. >> Okay. >> So the bringing it forward on the 4th is fine. >> Okay. Thank you for the clar. >> You're welcome. >> All righty. Okay. So we'll add that
140the 11th. >> Okay. Thank you. Yep. >> And you guys are just doing an executive session, correct? >> Yes. >> Okay. All right. IVB. Um, again with the words. Um, I just want to be clear that interestbased bargaining is a process that we do to obtain the negotiated agreement. So, I don't I'm a little bothered that we're being invited to begin interestbased bargaining and that um the board is going to establish a date in time for the initial meeting, but then um the IBB team gets to pick the meetings after that. that has failed in the past. Um I I'm not up for that. Um and I do understand the intention is that the LEA is asking to enter into negotiations with the board. However we choose to do that is is irrelevant. But um
141I do want to thank Jason for a readable report. That is great. We haven't had those in the past. So they're asking that at the next >> at the workshop >> workshop we establish a date and time >> for the initial meeting >> but then the subsequent meetings will be determined by IBB team >> uh during that initial meeting. >> So the people that are the IBB team >> Mhm. >> gets to to do that. I'll reiterate again, the negotiation is between the board and the um LEA and we've lost complete sight of that and I don't want to continue down the same >> with just one person and just because a body's there the board had something to say. >> Yeah. Yeah. I agree. >> Yeah. I agree. I don't like that either. I
142think the negotiation needs to be with the board and LEA, >> right? >> And and that's it. Obviously, we would need information from uh HR and finance like we always do, >> right? >> You know, but yeah, I I agree with the one one person that basically just sits there and whatever decision is made the it's the board's decision. Yeah. >> So, at our workshop, um I understand they're asking us to do that, but I guess we can decide at the workshop if we're at that point. I don't know until we get there. >> Okay. >> Fair enough. >> You know, I mean, depends on how, you know, how much do we get done at the workshop? Are we going to >> well, >> you know, need more time or >> I would hope it's
143not commandeered, but you never know. >> Yeah. >> Yep. >> Um that's the other question I had. What would you like? What subjects would you like? Would you want to go over the negotiated agreement? Do you want to set dates? I just on the workshop I just kind of need to prepare and >> Well, it's for the board. I mean, I don't need anything from you. The board needs to bring up the agreement and we need to talk about it. >> Perfect. I just needed clarification. Thank you so much. >> That was that was my understanding. So, the board can actually get to work on this and whatever else. So, pick up where they left off last time, I guess. Um, >> yeah, that would probably be a good idea. >> So, if we just
144make sure we have I think we still have access to those documents. Do you still have the documents that you guys modified? >> Last board meeting. We did get the board copy of the negotiated agreement. That was the copy that >> you guys worked on, >> I think. So, but all the all the changes I think were gone. It had been cleaned up. So, >> and you don't have a copy of that? No. Okay. >> Chair Thompson, there was one that was dated uh board copy and it was a July date, I believe, and it was the one with the preamble. It did have all your changes in there. >> Okay, good. Perfect. >> That did that did not change. >> Yay. Thank you. I hate having to go back and compare and see what
145did I say or not. >> Right. Yeah. No, that all of your revisions. >> Perfect. Okay. Okay. So, we can pick that up at the March 4th drop. All right. Moving on to the superintendent evaluation. Um, I expect this debate to put on because the board would like to um hold Rusty's evaluation in March instead of May. Um, when I brought this out in agenda planning, uh, Rusty went back and apparently at the November 19th board meeting, um, we had tabled, uh, Rusty's uh, okay, I have to completely backtrack. In the beginning, uh, when Mr. Mr. Taylor was hired. We asked him to find a form uh because we did not really necessarily care for the superintendent form that we currently were using because it was real convoluted. >> Mhm. >> Mr. Taylor took it
146upon himself to create a program for us to use for his evaluation. And then that was kind of a a shocker because that wasn't really what was asked, but that was how Mr. Taylor processed through it. He created a program Well, ma'am, >> so >> it created a program, but it also uh was able to create the form, too. That was it. It did both. It did the form and the the program did the form. It did both. So, wasn't just the program. So, there was both the evaluation that was created and the program. I just want clarification. >> Okay. So, um, in November, we I need to open up the minutes because we didn't ever approve what he did. >> Mhm. >> We tabled it and it was supposed to be brought back to
147the December meeting and it never went anywhere. So while I do believe that we need to um move forward and continue with evaluation in March, I believe we can utilize what it is that Mr. Taylor created. On top of the fact though that what wasn't added into it were the goals that the board gave Mr. Taylor cuz he came up with his own goals and because they didn't align with what is required, we went through and created three or four different goals based off of the SIP plan >> that we felt he needed to accomplish. >> Um, and so we said those were going to be the goals. Mr. Taylor said, well, he wanted his goals and so then it's fine. You can have them all, but you need to meet the board's goals. Um,
148so are we comfortable with just moving forward with what Mr. Taylor created, which I realize it's not attached to the agenda. Um, there was miscommunication from me to the clerk and so um, I did ask her to email it to everyone uh, today. >> Mhm. Um, so that we have what was on the November 18th, 19th board meeting and just because this is just a food bar. I mean, it's total food bar mess. And um, in all fairness, I don't think it would be appropriate to go ahead and draft a new evaluative form at this point in time. Um, I think if we just use what he has and then or what he's created and then fill in >> and then we can pick it up again for next year so that it is more
149in alignment with what we're looking for. >> Okay. >> Um, what does everybody else feel about that? >> Okay. Just um So though that is the document that um the blank superintendent form that we received that is the totality of the evaluation. >> No there's there's multiple questions in there >> if you um I have all of them open. So I see the evaluation procedures, right? And then >> the very the um Trusty Gryom, the 1119 document, the first PDF on the email is what was attached to the agenda and it is a 37page document and it included his evaluation procedures that he was expecting. Um then his uh more procedures with the timeline and then if you keep scrolling um there's goal setting and achievement board relations staff relations there's there's this whole form
150and then if you um go down to page nine there's goals. Now there's nothing typed on here for goals. This is what was presented at the November 19th meeting. Um >> I think that's the one I'm looking at. It's 23 pages. >> Yep. That's the first one that was and then I believe uh Mr. Mr. Taylor gave to the clerk on their shared document. The other two attachments, the that came up the um superintendent evaluation procedures and then the other one came up as a blank form, >> but it isn't. >> Yeah, it isn't blank. You have to kind of click and I don't know why it's like that other than >> it's just the formatting. Sure. Um, also too on the program, uh, I'm able to put the three goals that the that I
151wrote that the board's approved in >> the board never approved those goals. >> It's in the notes. It actually is and I highlighted it. I'm just trying I'm not going to argue with them. I mean, it's absolutely that's what I'm reading right here. Those three goals were approved. Uh, and I just and if you don't want, I'm fine with that. That's okay. But I'm just trying to tell you that I'm just trying to follow what the board wanted. So, >> well, the it was clarified that the SIP plan are the goal. So, and none of those >> No, it it was and it's in there, too. But it was and and I think Trusty Thompson, you did a great job of explaining um that it was the goals and the SIP plan that were also
152included. My my concern about SIP plan is most of those those um those matrix are going to be or those metrics, I should say, are going to be coming in well after uh the school year begins, September. Is that right? >> Uh we should be able to have SIP data in late May, early June. Some of it will be preliminary. >> So that would be my one concern is the SIP and I'm perfectly fine with that. Um but again, those the the final data will probably be more like August, September, I would tell you finalized. So it'll be hard to make um you know a decision on where I'm at with those particular metrics. Okay. Um, yeah. The only reason I brought it up is because that is in statute. The statute literally says that
153is what we're supposed to use. We can write whatever, you know, add to, take away, >> absolutely, >> you know, extra things. But, so I'm just trying to figure out how we're going to incorporate that. But I guess we'll figure it out. >> Well, my recommendation and again if you want is just on the document itself the the goals I wrote will be inclusive of the evaluation. So you can evaluate me on my um progress on those specific goals. And then after that there are um line items in regards to each area leadership um communication things like that. You guys can evaluate that. And then on the SIP, we can attach the SIP plan um to the overall document. So >> except the SIP plan is based on the um ISAD and IRI, >> right?
154>> Correct. So there is data that can be provided respectfully. It's not the entire year, but we can have a review of exactly where things stand for the entire entirety of where we're at. Yes, ma'am. Um, so I don't think it's uh fair to say that it's, you know, it it can't be reviewed. It can't. It just may not be said that, but um like um Mr. Massie said that it would be preliminary information. And then you made a point today when reviewing the data that again it's to me it's not complete. Obviously, it's they're going through the pro process of evaluating um and gathering data at this point. So, it's not the end product. That was my only concern. >> Okay. Well, I guess we'll just have to fix it as we move on.
155Whatever we need to do. I don't want to hold this up, but um whatever we need to do to move forward and I can put the document in multiple formats. Just know that I can put it in a PDF. I can also use the program if we choose to or I can put it in a uh Google sheet. Whatever whatever the the board prefers. Okay. So, we will just move forward with the document that uh Rusty created and we'll go from there. Um, now we would be um conducting the evaluation at the March 18th board meeting which will be the second and regular board meeting. >> Okay. down. She's >> got it. She's rocking. I can see it over here. >> And I should be able to give you access to the program. Um tomorrow
156I'll work it through um Sarah, the clerk. All she does is just have to send it to you and and she would be um basically the holder of all the information is which is all I I don't have any privy to that information. >> Well, you have to send out surveys, correct? >> Yeah, I'm send out surveys. That's scheduled to go out March 2nd. Okay. And there's two sets of surveys in the procedures. First set of surveys is uh directors and principles. Uh that information I I want to share with the board. Uh even the narratives want to be fully transparent. The other set of surveys are the just staff in general and it's a much shorter condensed um survey again to gather information from everybody. And that one's for me. But um yeah, that's
157that one's for me just so I can improve myself when it comes to the overall perception of the district and everything like that. It's it's more of me to improve myself. I think the directors and the principal information will be uh because work with them on a regular basis I think would be uh more appropriate. >> Okay. >> When you gather the information from the uh the surveys that you send, is it anonymous information? It is through Survey Monkey. It is. It's the way one. >> I just curious. I don't I didn't know. >> Okay. >> All right. We'll move on to district office parking. >> Um I don't know if we need to create a policy or whatnot. Um, I'm really bothered by the staff consuming the front of the district office. Um, simply
158because when patrons need to come to the building, they have to hike in and I don't think that is a good um image uh for the taxpayers themselves. I mean, I I just don't agree with it. I've never known any company that allows their employees to take up the prime spots so that you know their customers have to hike in. >> You make a good point. >> I I just that does not make any sense to me. >> Um go ahead. So um previously we made it practice that we would keep the handic handicap parking in at least the first three slots here open. Right. Um we we do take up some of this upfront because we are so limited on parking between when we have John Brown and then we have other meetings and
159stuff like that. I mean we do basically uh fill this up but I agree probably the handicap parking and if we could maybe do at least three if you want to do >> Yeah. customer. >> Put the little signs out every day. >> Reserve for patrons. >> There we go. >> Yeah. >> Okay. So, yeah, if we can >> Thank you for bringing that to our attention. I appreciate. >> Sure. Yeah. Um and if we can respect the marker signs, that would be great. I mean, when it says it's reserved for the board member, please don't park there. Um which the only time they come out is for a meeting. That's it. Um, we have our dates to remember. State of the community is tomorrow at 11:15. We have the workshop on March 4th on
160top of our meeting and long range planning is meeting on March 12th. Do we have any more any input for future agenda items? >> We'll be just making clear on dates to remember. I'll be adding the March 11th um principles and department heads meeting. >> Yes. Yeah. >> State of community is chamber of commerce meeting. >> Correct. >> It is the chamber of commerce meeting. It's titled state of the community because all the hoopla comes in and shares their good news. >> Okay. >> I have a a quick question. Do you know off the top of your head since you created it where I'm trying to fit in where we might be able to utilize your tool and still enter in um the progress and all that? >> Yeah. Yeah, there's a >> is there
161a place on there like >> Yeah, there's there the really cool thing about the tool is that um and you're saying after under each uh category can I see it right? >> Well, it's in the statute. It just says that um in 3320 I don't have it pulled up here. Let me grab it real quick. >> So 3320. >> The really cool thing I can add whatever you guys feel like you need. >> Okay. Yeah, there's um yeah, we just have to have a place to log that. >> There is uh there's multiple places to comment. I promise. Okay. >> And then the really cool thing is all you have to do is tell me but you have to once it's set you you guys decide on working on it. I can't add any additional
162boxes or anything. It jacks up the formatting. So just >> well typically the board does the review together. So I'm real curious how this is going to work. But um >> well it could be where it's just you at the you with the one um with the evaluation up selected and you just fill in the information. You could do it that way too. >> Okay. So here's what it says that and it's if you want it for your it's uh and um it is part of it is D just says the board of trustees shall continuously monitor progress towards the goals by utilizing relevant data blah blah blah the progress shall be included in evaluations of the district superintendent and there is >> public charter >> you'll see and when she sends it off uh
163tomorrow. Uh you you can see there's multiple drop downs to to evaluate that process. >> All right. Perfect. >> All right. So on that note, I uh need a motion to enter into executive session pursuant to Idaho code 742061. >> Yeah. So move. >> Okay. We have a motion in a second. We need a roll call vote. >> Trusty Bane. >> Yes. >> Trusty Broadhead. Chair Thompson, Trustee, Vice Chair Gretson. >> On that note, it is 8:21 and we will take a 5m minute recess and then we'll go into >> Okay, go ahead and hit the >> There we go. >> Okay, so we've come out of executive session. It is now 10:10 and uh the meeting is adjourned. There is no action to be taken.