12.03.25 Special Meeting of the LJSD Board of Trustees

001We're going to call the meeting to order. It is 6:12. Welcome everyone. Please rise for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Please be seated. I want to grab your mates. >> Yours is the only one I can reach. >> Oh, [laughter] >> I thought it was just my personality. Just turned it on. >> Just light it up. All >> righty. I do need a motion to approve tonight's agenda. >> So moved. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. U moving on to public input. Do

002we have any public input this evening? >> Not that I've received. >> Is there anyone in the audience that would like to participate in public input that did not have an opportunity to fill out a form? >> Okay, moving on to our action items. We have the bus route revision approval for Timberlake High School and Timberlake Middle School. >> Jessica, would you like to speak to this? Um, so, uh, this is adding a new route. We had talked about that previously, um, in our process of trying to hire a driver. We, I did share with the board previously. We had hired two that were going through training. Unfortunately, one of them is not going to be able to finish training. So, we're in the process of trying to find another one, but we do have

003one that will hopefully be done later this month. Um, so being prepared for that driver coming on board, we have a proposed new route for Timberlake High School and Timberlake Middle School. It reassigned stops from existing routes to help reduce student ride times. Um, we can also reinstate some previously removed stops along Vantage Road and Diagonal Road, um, which we've gotten quite a few calls on. We've talked about it extensively with the board that those are some areas that we need to make sure we don't cut again in the future. Um, this new route also allows for some necessary adjustments to the Spirit Lake Elementary special education route that we have that'll help streamline that route as well. Um, the route timing hasn't been finalized just because we we need to send a bus out

004to actually practice the stops to get a full route time. So, it's not reflected yet on the document that you will see later this evening that compares routes from this year to last year. Um, so our request is that we uh have the route approved. So once we have the driver ready to go, we can do the bids for the routes so that we can get it in parents hands [clears throat] so that they know about the changes and the the stop time changes um and then yeah get it rolling. >> Okay. So my only question is in just trying to understand this um because we're adding a new route >> um but what was provided was just route changes. So, is there a route in here? That's >> So, page three, um, shows all

005the stops on the new route. Um, page two, >> um, was all the what we're pulling from all the different areas and what we're adding, but page three is actually where all the stops will be on this new route. >> Okay. So, this would be route number >> uh, I think it's going to be I think it'll be 28. No, 23. >> 23, I think. Don't quote me on that. [laughter] >> Okay. No, no, no, >> no, >> please. But I believe that's what it'll be. >> Okay. >> Um, but it it actually adds uh quite a few stops back in along diagonal. Um, so we're very excited about that. >> That's a good thing. Um and then that stop at Vantage so that we're not stopping at um not dropping kids at Athl Elementary

006and or or I think uh it was the Dollar General. So we'll be able to run back down Vantage and make Yep. Dollar General. [laughter] >> All right. >> Does anyone have any questions? >> No. I move to approve. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing none, the motion carries. >> Thank you very much. >> You're welcome. >> Thank you. um the legal services RFQ. Do we have any conversation or discussion we need to have on this? >> No, I think it's a good start. So, >> I would like to know where you are going to publish for the the RFQ. >> So, it'll be on the district website. We'll also post in Cordelane Press, which is standard. I could add it

007to Spokane the spokesman's root spokesman review. Um and then we will be reaching out to some law firms. um that we know work with other governmental entities um to invite them to review the solicitation. >> Okay. Um are we going to be doing any publishing in the south down in the Boise area where more firms are that actually do work? >> I have a list of firms that we'll be sending emails to. Okay. >> Um we hadn't looked into I don't think we've ever published in a paper down there. I can look for one if that's what you'd like. >> Well, I mean I don't know if it's because we're publishing up here. Yeah. >> Um >> I don't know if in order to solicit for services, it has to be through publication >> because

008you're just going to be sending out emails. So, >> yeah. So, the email will say um we have a RFQ available on the district website. We would like you to review and respond if it's so interested. Um but I do have a list of law firms down there that do work with governmental entities that I will be reaching out to. Um, so it'll refer them back to the website instead of providing them in the packet. Um, but I can definitely find a paper. I just might have to adjust the times in [clears throat] the RFQ a little bit um for that publication. So we we are required to publish twice for this one. So >> okay, >> I think I built in enough lead time that I should still be able to meet those publication

009timelines down there. >> Okay. I just know we have to get out of our little bubble up here. >> No. >> If we're going to actually look for additional or new services. >> Yep. >> Any other questions? Conversation? >> No. >> Okay. >> Move to approve. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? hearing none, the motion carries. >> Thank you. >> You're welcome, too. All right. So, the request for qualifications for CMGC was at our last meeting. Um and we uh did not approve it. >> It was taped. >> Tapd. >> Um Trusty Jones asked me to bring it back to this meeting um after the meeting. I did not know that he wasn't going to be here. Um but I did try

010to provide some additional information on the differences between the design bid build process and the CMGC and the reasons why it's the preferred method for the scope of the work that we're having done. This is really just an ask to publish it and see what bids we get in on it. Those bids would come back to the board for review and approval before we sign any agreements. Um, and we can even at that time decide not to do anything. So really the only cost associated with this is the publication cost at this point in time. Um, I feel very strongly that this is something that the district needs to look at. Um, with the scope of the work, the tight timelines, the number of projects that we're trying to accomplish this next summer, it is

011too much for our facilities part department to manage all at once. If we were doing one, we could potentially keep it just the one. But we have four major projects on a very tight timeline that we would like to get accomplished next summer um to show the state that we're moving forward appropriately with the school modernization funds that were um given to the district. Um the CMGC model really does help the district as far as risk mitigation um with the dollar amount associated with these projects. it is what the state recommends um in all the training that we did is this this particular model. So it's just a request to go out to see what um firms respond and then what their rates are. The other thing that I would like to point out with

012this one, we do get to negotiate a guaranteed maximum price on the projects. So if it goes over that GMP, then the contractor that we selected has to cover that out of their own pocket. Um, so that's something that we don't get to do with a design bid build process. >> Talk about the lowest bidder. >> Oh, yeah. That's the other thing. We do not We're not with the CMGC process. We don't have to take the lowest responding bidder. We can actually take [clears throat] into account some other factors. So, it allows us to make sure that we're not picking a company um that's lowballing the project. >> Yeah. No, respectfully, I don't know that. I mean I think we are all uh aware that just because it's the lowest number you may not get.

013>> Yes, we've learned that [laughter] or um >> so so really >> we've advocated sometimes for [snorts] higher yes have been chocked down for it. So >> so that's the nice thing with this with Idaho code the statute definitely allows us to um pick the most capable contractor not just the cheapest contractor. So >> the I think the the one un one difficult thing is that they can choose [snorts] >> their subs >> and >> there's always some participation from the district on that. Um we can say we don't want to work with company X Y or Z and if we have a justified reason >> we can tell them no. Like there is a couple subs that I would absolutely say the district has not had a good experience with them. We don't want

014them to have a part of this job. Um, and so we do get the say in that. Um, the nice thing about it is they do work tandem with us hand in hand. And so Tim, our facilities director, Mr. Higg, will still be involved in all the product our projects and will still be walking sites and stuff like that. It's just it wouldn't require him to be on site every day all the time >> dealing with all the issues >> and running the district facilities over our busy time. Anyway, summer is when we get to get into schools and get all those deferred maintenance projects done. So, uh, it would allow him to manage all of that as well effectively. >> So, this is just going to go out and see what we get back.

015>> Yep. [clears throat] And then we every time we do something like this, it always comes back to the board with the rubric of what we evaluate the bids on, who participated in that evaluation, and then the recommendation. Um, and then at that point, it's on the it's up to the board to approve or deny or make a suggestion for something else. But really truly, this is just like the legal services RFQ where we're just going out to see who responds and what kind of response we get. With this one as well, where are we marketing to? I mean, >> um, this one will go again local on the website. Um, we, uh, can we're spokesman review as well. And then the architect that we have on these projects will put it on their site

016as well. >> Okay. [snorts] Excuse me. Move to approve it. >> I'll second. >> We have a motion and a second. All in favor say I. >> I. [clears throat] Any opposed? >> Hearing none. The motion carries. >> Thank you. >> You're welcome. I >> think that's it for me tonight. >> Is that it? >> The Key Club overnight. Um, the Key Club is wanting to go overnight. What? Because it wasn't um crystal clear. It was a little confusing. Uh, there's a fiscal consideration of $150 per student with expenses also paid by Panhandle Kowanas and Club account. And then on their application um it says what is the cost? It says usually 150 per student with expenses also paid by hand panhandle kowanas. What I'm trying to figure out oh and then it says and

017club account fundraising. >> Yeah. >> Is the district putting forward any money for this trip? >> The expectation is we don't put any money forward for extracurricular. Um >> I understand that but the way this is worded it's very unclear. if there is a financial consideration or burden to the district. That's my only frustration with what we were presented with. >> Chairman Thompson, uh, this was not said, this particular one was not sent to me and I I didn't review it as of timely matter. It was already on the agenda. I'll be honest with you. I can uh we can table and and we can get those clarifying questions for you. >> Yeah. I just don't know what with expenses also paid by, >> right? >> Yeah. Because does that mean that we're paying part

018of it and they're paying part of it or >> Right. >> She's coming back. >> I'm coming back. >> Jessica, you're CFO. I forgot to introduce myself earlier. Sorry. >> Um so I can tell you from a district purchasing procedure, this would not be something we would approve. We would expect the SBA account to cover it because this is not one of the approved um purchases under the co-curriculars and athletic budget. So, um, it would be kicked back to the school to cover the cost. >> Okay. Except when it's being brought forward to us. There's supposed to be a very clear >> completely understand. I didn't see this one either. I apologize. >> Not a problem. >> I can just let you know that that's our process. We would not cover the cost of it.

019>> Okay. >> Even if they asked. >> Yep. >> March. >> But you're recommending us to approve it. So >> since it's not happening till March, I move that we table it until we get a a definitive answer on the where they intend the money to go. >> So we just want detailed uh how details on how for this and no expectation for the district to cover this. Is that correct? >> Correct. >> Did you get that? Thank you. We'll get it for you. >> I'll second that. We have a motion in a [snorts] second. All in favor say I. >> I. Anyone or >> what do I say? further discussion. [laughter] >> No. >> Um motion approved. >> Motion approved. >> Any opposed? Hearing none. The motion carries. >> There you go. >> Thank

020you. >> Um next is the Mountain View High School graduation. >> Um looks like they are moving their venue from Real Life North uh to Post Falls campus. any top I'd like assistant super Massie to speak to you about. >> Yeah, Jake Massie, assistant superintendent. Um, there's really not a lot to share here other than the exciting fact that Mountain View has just outgrown that venue. I think that's amazing. >> And so, Mr. Yuzi approached me early in the year and just said, "Hey, Jake, what's the possibility of looking at this with Post Falls?" And they were pretty accommodating for us, but they just cannot do the original date that we had planned. >> Okay. >> So, that's all that's happening. >> That is exciting news. Thank you, J. >> Do we have any questions

021or conversation? >> Nope. >> I'll move to approve. >> Second. >> Motion and second. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. Uh, next we have under policy the 4600 volunteer assistant, 4600P volunteer assistant procedures, and 4600 volunteer [snorts] assistant application. All of those were brought to first read at the last board meeting. Um, and they're being brought this time for approval. Do we have any conversations, questions? >> No, I think that that was covered pretty well when we were starting >> here last time. >> I'm good. >> Move to approve all three. >> Second. >> We move to approve all three. We have a second. All in favor say I. I. Any opposed? Hearing? None. The motion carries. Moving on to the softball field trip. This is

022um >> the only change is that uh they're not going to use district transportation self transport. >> Um great for the self self transporting. Um do we know what the district's liability is on self transporting? >> I don't at this point. >> They sign a waiver. >> Yeah. rock solid waiver. >> It's in our policy. >> Yeah. >> Okay. >> And it was in the policy. >> Parents sign off on [clears throat] >> They're taking responsibility. >> Charter air travel. Are they flying? >> That would be fun. >> Do we have any conversations? >> Oh, [laughter] it's supposed to be charter bus, air travel, or transparent transport. There there's three options there, but this form comes comes weird. Yeah, [laughter] because the other one is check school bus, activity van, or other. And they chose

023other. So, it's just funny how they're >> we need check boxes. >> They present on the check boxes. >> All about the boxes. >> Formatting on the form. Maybe >> could be improved. [snorts] [clears throat] All righty. Well, do we have any conversation discussion? >> I do not have anything. Nope. >> I'm good. >> And we have one female chaperone for the girls team. >> Coach is a female. >> Okay. Move to approve. >> Second. >> Motion in a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. >> All right. Moving down into discussion items. Um IBB, >> you know, we have not met since uh um well, >> okay. >> So, uh we have a scheduled meeting on December 12th. I'll be able to share information on the board

024meeting on the 17th. >> Okay. Are you only meeting once a month? >> We are, but we can we can if we obviously we have >> issues that we need to meet more, we can meet more. But right now in the procedures it says we'll at least meet once a month. >> Okay. >> Right. >> Well, I was just going to have her remove it from the agenda, but I think it should stay just >> think it should stay. >> Well, that was what you guys Well, in that way, too, if any [clears throat] of us have questions. >> Yeah. Or we've looked through the negotiated. If if any of us have something that we want to talk about, I think having it on there just as that reminder of, >> hey, we should be

025thinking, always thinking about this. Um >> right >> so that those um topics that may want to be addressed can be addressed at any at any meeting. >> Right. And um I know we have executive session on the negotiated agreement um because uh trustee would like to be able to talk about the language within the negotiated agreement and in reviewing the statute it appears like we can um because it is an agreement that we want to bring forward Um, according to legal counsel, we can't do that. I understand why. Um, the logic to me is not there, but I don't [snorts] know if we want to hold a work session for that or cuz I personally believe that we should uh be entitled to work through the negotiated agreement. it's a language specific to what

026we want to propose. >> Um because I think we've kind of gotten into this conundrum of um IDB which is the process to coming to the agreement of the negotiated agreement. >> Mhm. But with the struggles we've had for years on the language of the negotiated agreement, I think if we start out the gate with the right language, [snorts] that's could solve so many problems. >> And as a board, I believe we have the right to uh work on the language, but I don't know I don't know what your thought process is on that. Um, >> Chairman Thompson, I know when I first got here, we we stayed that was one of our later meetings. We did work through that language uh a little bit. So, I know that we have a a pretty good

027working copy of of what some of the things we the board was laying out because we we met in executive session obviously and uh you kind of tied through that. I remember that. So, >> well, that was language to go back to them, right? >> Which got tossed away, >> right? So that's where if we take the 2526 and begin building on that with from the board's perspective, >> I think the board needs to do that work. >> I think it's great work. >> Um so >> would you be in agreement with uh working through the language within the negotiated agreement? Because to respectfully to me it is counter offer because we're being told that we have to work off of the negotiated agreement that was approved because there shouldn't be much that um is

028problematic in that agreement even though we didn't ne I mean we we did approve it but we did not approve it and then we made changes and then >> yeah I think that we need to sit down and and >> what pieces of that language need to be discussed and have and have that discussion. [clears throat] >> I think it would be very very helpful in the whole >> as a board not as a >> IBT. No, no, I absolutely get that 100%. >> Okay. >> And then you can take it to the >> Mhm. >> It's exactly right. >> Yep. Right. >> PST team. >> PST [clears throat] [snorts] PST team. >> Yep. >> PST team. >> Yep. [snorts] >> Homem There you go. team team. >> Okay. >> All right. Um Okie do.

029Where was I? There we are. >> Policy protocol. >> All right. So, policy protocol. Um these are the protocols that have been in place um they were established uh by assistant superintendent uh Dr. Pasley and we had been using them. Um but then with the change of uh administration, the onboarding of the new clerk, we've just sort of been creating a whole bunch of new ways [clears throat] that we're doing things. >> Okay. Um, and I know that uh Ramona was really um Trusty Gryom would like us to go back to these um protocols. Um I as well there's some of them that I I do think were extremely beneficial um such as notifying the parents uh through a sky alert um as opposed to just putting policies up on the website. Um, and the

030just the streamlining of how we went through policies because we we um seem to just sort of randomly be choosing what we're working on and we'll work on one policy and sometimes we come back the next week and that's not the policy we start out on. Um, and then it's it seems to be I feel personally that we're kind of operating in a crisis mode. >> Okay. >> Um, which may be a stretch of that word, but when there doesn't seem to be a flow of consistency, I feel like we're operating maybe more reactively than we are um with a method. Um, additionally, I know, uh, Assistant Superintendent Pasley was very good at getting feedback from administration. Um, at least that's what we were always told. Um, and now we have actually a whole administrative

031draft policy that's written that I have to compare with the actual draft that we're supposed to be working on. It is kind of cumbersome in my opinion. Um I don't understand the wise behind that but it's what's been doing because um Mr. Taylor would is really active in trying to pursue that. Um everybody has an input um especially at the administrative level. So, I don't know. Um, I don't know what the solution is here, but we do have protocols that we haven't been following. I do think it would be beneficial to go back to following them. Um, [snorts] but this was something that was brought up. Um, Trusty Gryom did ask for these to be brought forward. So, as this is a discussion item, um, >> yeah. >> [snorts] >> Does this outline? >> [snorts]

032>> What is the process now for for selecting what pro what policies are going to be. >> What I usually do is um based off of anything that's brought from the board that's been requested um anything that a um staff member or community member has requested. Okay. >> Um anything that comes up through staff members >> which is in the policy the procedures she's following those. >> Okay. So what are we doing to do we have is there is there maybe a a spreadsheet or a tracking mechanism for you know if if one comes up for review where where it is in that process and the status of it to track to say okay this one's complete we're now going to move on to this one like is there any mechanism for tracking like the

033status Well, I know >> to follow them all the way through the process. >> I know what had been in place was there was a spreadsheet that Lynn [snorts] was managing. Um, Dr. Pasley, assistant superintendent anyhoo um because there are still policies from 2007 that this board has not reviewed. >> And so she was insistent on making sure that we got through all the annual policies and we would just constantly be circling them. Then she'd throw in some of the '07s, >> add some of those [laughter] older ones. >> She's like, "Uh, we really need to look at these." >> So, at the bottom of every agenda in that um spreadsheet that I created that has every single policy in there, >> it has that >> can [clears throat] >> I would have to log

034into it, but I I can show you. But you remember the thing you clicked on the other day that pulled up all the policies, >> right? That is a list of policies. >> Um, so that has all of our policies on there, >> right? >> Yeah. And it also has the dates that they were updated and all of that stuff, >> right? >> But [clears throat] when one comes up for review, are we tracking that through the review process to completion? I was until it was kind of not utilized anymore. Um I had brought it up at the very beginning. Um we used it maybe twice and then it was no longer utilized. So uh I've been tracking personally uh through our agendas. Um it gets taken off any time that we're finished with them

035and then we take meeting notes. It gets taken off of >> the agenda. >> So, the next agenda won't have anything that we're finished with. >> This one. Yeah, you can show them. >> The bottom click on that >> here. I board needs to promise it. Let me There you go. So, this one hasn't been updated because, like I said, we haven't even utilized it since I created it, but it has the annual policies and shows when it was approved, what we did with that, anything that was currently under review. >> Well, wouldn't you be the one that would be monitoring that and updating it? >> Yeah, but you didn't utilize it at all. So, I figured, >> how would I be utilizing it? >> Because we were going through it during policy meetings and

036stuff like that when we would click and pull them up, but we didn't use them at all. So, it's just kind of been tossed to the wayside. So, I can go back to updating these and keeping them >> refreshed and everything, but if you click on it, like if you go here, it's going to take you to every policy that we have. When's the last time it's been updated? >> This is what I'm what I'm wanting to make sure that we are doing and tracking is the the under review. >> Yep. >> So that we know when it's >> Right. >> Yeah. I can keep that fine. Um, like I said, I've been keeping track through all >> other >> the minutes [snorts] in the agenda, >> but then you would have to go back

037to previous men previous agendas to go find where some this is this is a one look >> view of where all of the policies are at in that review process with and so I think that that should be um >> well I I think uh what may have occurred is that may have come forward um the agenda that we've had for 2 years has been this ongoing rolling agenda where there it's like these are the policies that we're going to be working on and then the policies would be added you know that needed to be at the bottom so that we would continue to work down that chain but then there was this spreadsheet and it was it's attach it it was attached >> it's attached every single one of them. >> I'm talking about

038the protocol. Yeah. >> Um there's a spreadsheet in there that Lynn had been working on with the all the different ones and it had all of that information. It wasn't brought to policy committee. It was just for the oversight of her and the clerk >> to know where things were at and what we're doing. >> Okay. Um, so it there may have been miscommunication because it wouldn't I I don't know that I would have said don't track the policies. you haven't, but there's been so much push back on policy in any sort of thing that's been, >> you know, even brought as a suggestion that I've kind [snorts] of just really backed off a lot of it because I don't want to upset you guys and I don't want it to, you know, become this

039big huge ordeal, but without having the information on how it's done prior, um, you know, >> well, and I guess that's dis a disadvantage to us as a board because not knowing that the prior clerk hadn't um because she the prior clerk worked with the sup with the assistant superintendent very well and and was part of this until she moved and then she wasn't part of it and this assistant superintendent just managed it all. So by you not having access to what was being done [snorts] um and not fully understanding that you didn't have it when you walk into a new meeting and everything has changed without even um an understanding of why >> that that's just challenging. Um, but yeah, we have to track when we're where we're at on all policies >> personally

040tracking, but I can definitely update that sheet and have that. No problem. [snorts] >> Okay, that would be great. Um, and I do believe we need to go back to sending the policies out for community input and parent review um, after they've been uh, >> um, I did speak with technology um, and I had to look into it. It there's no email list. Yeah, from what we understand, it was sent out through Sky Alert. >> Correct. And I I know in the beginning you had stated that you didn't want to just inundate parents with all these unnecessary Sky Alerts. Um but >> hearing back from the community that they're just not being communicated with and they're [snorts] they I mean I feel like the district has this expectation that they're supposed to know to go

041to the website to try and find the policy. Yes, sir. Um because in all fairness when I went to look I'm like I don't even know where to go to look for. >> Okay. >> There's some there's [clears throat] some uh trackers online policy trackers and they're not very much. Just keeps track of all your policies. Maybe we should check into it. It's a program. >> We have a lot of programs. >> Yeah. She's like >> how much >> I'm not paying for something that could be tracked on a spreadsheet. I'm sorry. I'm >> fine. It's like a hundred bucks, I think. >> Yeah. >> Well, we cut things that were $50, so in the budget process, so that's [snorts] >> $50. >> But thank you for reminding that. >> Sorry. >> Hidden again. >>

042I know. So would utilizing Class Dojo to reach out to the parents to inform them of policy updates be acceptable as a alternative to constantly blowing up their phones with skylights? >> What are we constantly blowing up their phones with skylerts with? >> Well, it's not about blowing up the [snorts] sky. It It's about making it very pertinent. like if we have a a situation where lockdowns come that comes through sky look please guys I'm just make sure I'm on the right track here uh weather obviously now [snorts] that's something that we and we want to make sure if that comes out they're not being dismissive like oh wait a second this is this isn't a regular thing class dojo is a and again Jake can speak on this too class dojo is a great

043way to get a hold of parents and it doesn't blow up you know things but that was just one recommendation >> yeah and I apologize I don't I mean they contest can test [clears throat] this in a public meeting but I class dojo is pretty limited to not a lot of parents in the in the greater scope of things. So I think that would be a limitation. Uh it is a great tool that maybe we could take advantage of but I don't I don't think it would replace a sky alert. Um I do know just again from feedback that we've received from our parents and from community that we do want to be mindful of how we package this feedback. And so if we are going to utilize Sky Alert again that's acceptable. Well, we're

044happy to do that, but we might want to really consider, are we sending out feedback, requests for feedback on a bi-weekly basis? Probably not on a monthly basis. That's probably too far, but um that way it's not so many little messages over and over again. >> Mhm. It traditionally went out on Friday. I mean we we held policy committee then everything was done what it was and then if there were policies that were ready for parent feedback because right now it's the way it works is administration's doing whatever they're doing with the policy it comes to the committee if we make any changes then it goes back to administration I don't know when it goes out to the parents because it's going onto the website and then I have I think once maybe twice received

045feedback back but not like we used to get on policies and then it's coming before the board and it's just um I know nobody likes change. Everybody is resistant to change. I totally get that. But when I hear parents are like >> I don't hear anything. I don't know. And you know I liked being able to just go check and read and you know feel like I'm in the loop even though I may not come to the meeting. Yeah. >> And that's to me really a disservice when we always talk about we're partnering with our families and >> and that's that's really good feedback for us to hear too, you know, cuz we're not hearing that from parents and so it's good it's good to hear that information and have it. >> The other side

046of it that we're trying to battle because I don't I don't want this to feel like a push back and forth. We're not trying to push on you. >> Um is we have an everinccreasing number of our parents who unenroll from Sky Alerts. that that's just a a present issue that we have. So, whenever we do have >> an unexpected early release or a snow day or something going on at a school, it's it's sometimes surprising how many parents just aren't even opted into those alerts anymore. >> Um, now that's their choice, right? We can't control that. >> Uh, we do just want to be mindful of how we use it. >> Oh, I know. I'm I know. I was not happy when I was a had a student in the district and we were

047getting constant alerts about levy stuff that made me not happy >> cuz that's not that shouldn't have been used for that >> at all. Um but >> so I I understand that and I know that that was something that we were like do not use Skyler for that kind of stuff. please use it for emergency purposes. So that's why I just want to find out how we can >> sure >> touch the most people without >> Yeah. fine tune >> without using Skylert. Um >> and that's what >> and that's why >> why we wanted to find >> I I know that there isn't a list, but does somebody have the like an old email that was sent out by Dr. Pasley asking for that that they could pull the all the people that that

048was emailed to. >> We did look and everything went to um a blind copied list. >> And [clears throat] so again, we we can go through the process of having tech continue actually continue to have tech going through the process of taking that up. But it was also from a no reply email which is the hint that we might it might not be on our servers if it was a Sky distribution. >> Right. So, in the response to that, I started a signup sheet >> um that was popping up on our um district website with a popup to see if there was even anybody who would sign up for it. Um I checked yesterday, there has been five signups. >> Okay, that's five more than what we had. I think that's fantastic and it's it's

049a good start to it. And I think that we can, you know, use something like this versus, like I said, I mean, as a parent, if I were to receive a ton of text messages about policies to go review, >> but I I a ton of text I Yeah, >> once a week is >> well, >> excessive, >> you know, and I I do think that we can be creative in our use of Sky Alert, too. Maybe once a month we send out a Skyler that says, "Hey, remember this is open for anybody. Here's the link." >> Sign up. That's what I was going to say because I mean, I don't know any parent that knows that they need to go to the website to sign up for this. If we haven't told them, >>

050you need to go to the website to sign up for this. I mean, we're hoping that everyone's something that we could send out in class to to send the link to the sign up >> and on our social media as well. >> Yeah. Again, the limitation with Class Dojo is it's going to target just elementary, >> right? >> But it's still I like what you it's still more than what we had, you know? So, and I can see where is if you're not wearing a regular sky alert, you know, where she's just sending out maybe once I liked your recommendation once a month. Hey, look at a signup sheet. If you're interested, then they can sign up for it and then they you'll send them emails, right, Sierra? In regards to feedback on it. I

051could see that would be useful. and start building that. >> Well, then we could we could do, you know, to sign up for the policy committee, to sign up for long range planning, to sign, you know, and have like a once a month, hey, don't forget >> remember these opportunities that we want people to sign up to do this. >> Yeah. >> Then they're not getting that weekly thing for every policy, but >> I just know >> they're being told, hey, go >> Yeah. And maybe that's something that we can all make sure that if somebody is approaching us and saying, "Hey, I want I don't get those that go in and sign up." >> So, well, so a few things that we can do immediately. Obviously, we can put it on our social media.

052We can put the link to the sign up. We can do that immediately. I can work with Sierra on regards to maybe uh Sky Alert in on signing up. Would that be would the board be okay with that? >> Yep. That'll give us a start and like you said, we can get five more, 10 more, that'd be great. >> Jake, thank you for the help. Appreciate it. >> Okay. Do we need to have any further conversation on this at the moment? >> Good. >> How's Russ and thank you for working with it and seeing if there was anything. >> Um, okay. So we have the route comparisons. This was kind of neat to see the Okay, >> the apples to apples, right? >> Comparing the two the two different >> lists of routes. Um yeah,

053>> the summers. >> Yeah, you just shake your head. [laughter] >> She our assistant transportation supervisor, Michael did >> prepared this. >> This is pretty nice. >> He did add in the length of time that was requested um on there and then the highlight of the routes that were removed. Um some of the stops were absorbed into other routes. Um, some of them were removed completely. So, it's apples to apples, but it's also apples to oranges just because there is a lot of changes. >> This is awesome. >> I am just curious um cuz it looks like I mean there was signi significant reconstruction basically up north. >> Mhm. >> Um why [snorts] why why wasn't it? Do you know because I know not maybe you didn't necessarily do this. Do you know why there

054wasn't I mean anything done in the south? I mean >> um there was a lot that impacted Lakeland Middle School, Lakeland High School. Um a lot of the the cuts were the bigger cuts were Spirit Lake Elementary because we were busing so many in town that were within that mile and a half mark. So that's where it feels like >> a disproportionate amount up north. It's just because of those elementary routes that we're not running anymore because they are walking distance to school per the statute. So it does feel a little disproportionate, but there were quite a few um adjustments down here as well, >> right? according to the the um colored the Rome too and then unless I'm not reading this correctly which is always probable um but then there was a significant amount

055for Athl Elementary >> compared to Spirit Lake >> right and those AFL ones were absorbed in other some of those Apha ones were absorbed in other routes and then some like advantage homestead road that we're reinstituting It's being built as a TMS ths, but it also does >> um >> they consolidate. So, some of the routes were consolidated. So, even though they show that they were removed, >> they weren't actually totally removed. They were just >> some of the stops were >> so that we don't have 10 kids on a bus anymore. We have 30 kids on a bus. Yes, they're very full buses. And >> that was a big part of The other thing part of that call consolidation is we really did try to stick with the state mile and a half and

056so some of the stops were expanded. Um so there weren't maybe in a radius that we had 10 stops before maybe we now have four stops. Um and so that's part of that consolidation that you see. Um, you can see if you look at the number of stops on some of these routes now compared to the number of stops on the new routes, you can see that there's quite a bit more stops on the new routes this year. Um, just because we were able to consolidate some of those cuts into existing routes. Um, I know our assistant transportation supervisor, we're so lucky to have him because he did come with a ton of routing experience, which is actually a really kind of challenging thing to find. um he this summer is planning on reworking all

057of the routes to have greater efficiencies um than we're experiencing right now. So it's just it's really neat to have both him and Summer. Summer does routing as well. So it's great to have two people that >> can do as much as they're going to be able to do this summer. >> Bring different perspectives. >> That would be great. Um, we're also making some updates to the website now, um, because our route finder software can show every kid that lives in that zone whether or not they're um, registered to ride the bus. So, we're making some updates to the website so that if a parent's looking online instead of if they look up their address and nothing comes up, they they call the transportation office. So, we're actually putting in there that this is a

058non-transportation zone. So maybe that'll help alleviate some of the calls to the transportation office. >> That'll be good. >> Um because I think that was the hardest part with these changes. >> Um not having that information in online resulted in a inundating our poor transportation team. Um and [clears throat] it was taking a while for them to respond to all the voice messages. And so there's some frustration on the timeliness of return calls. Um and they prioritize the ones that were actually registered to ride versus the ones that were in a non-transportation zone. So, we're hoping by making that change online, it'll help um inform families as well. >> Good. Sounds like progress. >> Absolutely. >> Do we need to have any other conversation sir? >> Okay. Thank you, ma'am. >> Thank you. >> I

059will pass on your links. >> Okay. Moving on to the discussion of 1 2 3 4 5 6 7 8 9 10 is pause these for you. There's a lot of them. Um see here >> those top ones were just a little bit of >> minor language change. Um although there was um some statute uh corrections >> okay >> on elections >> um it was I believe statute modification too for the taking oath. Um, the only thing changed was just gram grammatical on the oath of office. Um, I guess there was nothing that changed on the resignation. >> I know what to do. uh vacancies was pretty much just cleaning it up, I guess, and minor grammatical changes. Okay. On the hiring process and criteria, the first paragraph reads really weird. Um, >> board of

060trustees holds the legal responsibility of hiring all employees. This policy establishes consistent procedure for recruitment, selection, selection, and employment across the district, ensuring alignment with Idaho law and the district's educational mission. >> Do we start sentences with the word and? Well, you know, it [laughter] was >> it sounded like it was listing consistent procedures for recruitment, selection, and >> and employment. >> A comma. That should be a lowercase A. >> Yeah, >> good catch. >> Yeah. Um, >> the I don't agree with this coaching assignments. I think that it should say >> we're at >> um toward the bottom. >> Okay. I think it needs to say that we're going to hire the most qualified person for the job, not that somebody just because they're certificate a certificated teacher, they they should get the job.

061Is that what that's saying? >> Um, are you talking about under coaching assignments? >> Yeah. >> Where it says for secondary school coaching vacancies, preference will be given to qualified certificated employees. >> Right. So I thought our our goal is to do what's best for kids. So if we have somebody that's not a teacher then and we have somebody outside that's more qualified then we should hire that person that's more qualified. >> Okay. >> If we're doing what's best for kids. >> Okay. >> So [clears throat] a reasonable change I believe could be um for secondary school coaching vacancies preferences will be given to qualified employees. Uh certification is not required. Certification is not required. >> Well, because most of our coaches are street coaches, aren't they? >> 5050. Yes. >> About 50/50. And so

062I I would probably recommend I'm sorry, director of HR. I'd probably recommend language and they're not the most qualified employees because we don't they aren't necessarily an employee. It'd be the most qualified candidate. >> Candidate. Yep. >> That's what I was thinking too. So you want to preferences will be given to qualified candidates. Certification is not required. I think I should say for secondary school coaching vacancies, the district will hire the most qualified candidate. And that's really just on anything. It should just be I think I think in the past that they were just looking they they did give preference >> um to >> people that were already teaching in the district school. >> Um but we that's not our practice anymore necessarily. So I think just scratching that whole >> thing should just be

063taken out. >> Yeah. We're going to hire the most qualified person. >> Okay. So what are we scratching? >> Are we taking >> the entire paragraph? So coaching assignments will be gone. >> Well, it just should say most qualified person. >> Yeah. The board of this policy establishes what's procedures for recruitment, selection, and employment across the district, ensuring assign alignment with Idaho law, district educational mission. I don't think that >> I mean, if you got an NFL player that's not a teacher and he wants to coach at Lakeland High School, then you should probably give him a job, you know. depends on what team you play on. >> Yeah, I I think that we can just take out that whole coaching assignment section. >> So, are you >> unless we unless we say that all

064the same procedures will be followed as anything as anything else. >> Um [clears throat] >> so for we can state for coaching vacancies the above [snorts] uh >> directed It says certific hiring decisions we'll consider but I'm not limited to the following factors. Certification, qualifications, training, experience, ability to relate well with students. Yeah, >> I think that that follows just the same with coaching and >> yeah, >> I like that. >> Okay, so just removing the whole paragraph in its entirety. [snorts] >> Yeah. >> Okay. So, we can make that change. Just strike that paragraph. Would you like this to go back to the committee first or just >> No, it doesn't need to. >> This is just a discussion. So, um >> yeah, the board writes the policies. >> Yeah. >> So, if it's

065already been there and it's just coming to us for our final or well, this is just our first read anyway. But, right, >> um yeah, it could I think it just making that one change and then we >> Right. >> Yeah. So on student discipline, >> I did have one more little thing. Oh. >> Oh yeah. Um [snorts] there should be an S uh under legal compliance. And then we have um the it's the B the fourth bullet in the legal compliance. It said um it used to say each each newly hired employee must complete an immigration and naturalization service form. Um but we it was changed to newly hired employee must I think it should >> have be plural. Yeah. Newly hired employees must complete an immigration and naturalization observer. Nothing. >> Perfect. Thank

066you for your input. >> Moving on to student discipline now. Okay. So, student discipline there. There needed to be some language change. You're welcome to come to the podium. >> You know, I'm angry. [laughter] Um there needed to be there was a request for language change on the notice of temporary suspension. So as a package deal everything was brought to policy committee. Um I believe we read through 3330. Um because I can't just pick up part of the project. I think we read through 3330. There were no changes. um that were Oh, wait. No, that's not true. What is in green? >> So, the green is um so remember how I removed it um because it needed to go back to policy committee because there were a few tweaks. >> Okay. >> Um and and

067he wanted to come anyway. So, the green is just the suggestions from um >> Admin. Yeah, we reviewed it. So, >> so then the committee didn't um do its due diligence on it. >> Yeah, that's why we were going to and then use it to pull it or to put it back on and we would just tweak it in the >> Well, I I don't recall 3330 being the one I thought there was. >> Um >> it was all >> Okay. >> C Can I jump in real quick? So, >> originally, you're exactly right. The spirit of this was that we had a couple of forms attached to to 3330 that needed to be updated primarily just with the superintendent's name and there were a couple of other minor changes. One of the changes that

068I was requesting is that we take out some language that was specific to completing a threat assessment on the notice of suspension form. >> The notice of temporary suspension. The reason for that is, you know, most of the time when we use that form, notice of temporary suspension, it's not because we're requiring a threat assessment to be completed. And so it it just threw parents off a little bit, >> panic, like, oh my gosh. >> Yeah. And and often we would have administrators send it home with a post-it note or a note on the side or it just just was unnecessary to have it as part of the form. Okay. >> Because starting a threat assessment by itself uh requires notification to the parents. So, it just felt unnecessary. Um, what I was informed of,

069uh, coming back from the week away for Thanksgiving was that the policy committee felt like there was a discrepancy in the due process and that was one of the reasons why that paragraph needed to stay. And so, uh, Chairman Thompson, I apologize. I I was the one who added these notes to um just because I it was my attempt to further suggest how we could clarify that language separating out due process and the process for a threat assessment. >> Okay. So then, wow. Okay. >> Which then aligns better with aligns with the form. >> And if that was out of turn, then I totally responsible. >> It's it's just nobody likes change. >> Yeah. >> And the way everything is being done is is just sort of uh in the circular motion. Um during the

070policy committee um I know Sierra called uh Mr. Taylor and it you know he stated that um you there really was no need for this paragraph. Bottom line, what I concluded from our conversation was just that the paragraph was confusing and the others in the committee um agreed that maybe we should use language to clean it up. And so what I did at that point in time was I went back to the policy as it was written and took out uh its language to add it to the form which was um so let's see when we when we ended this it was you have a right to a formal hearing. So the red on page one. So then now you've added the green But all of that wasn't there when it was app policy committee

071and it was the due process procedures as identified in policy 330 to sort of minimize going into it where administrators are going to do a checkbox of either it's a no or low-level threat, a mid-level threat, a high level threat or threat assessments needed. So, if that threat assessment needed box isn't checked, I don't see why parents would be freaking out thinking that they're having a threat assessment occurring because the box isn't checked. and referring back to the policy would help them understand what would prompt that because in reading through the policy it appeared that there was just minor um basically mid mid to highlevel threats typically will run side by side with a threat assessment. Um so in all fairness all the green language I haven't seen before. Um, >> and I just I

072do want to acknowledge that's >> well I want to speak again on this one. I did after we saw the changes I reviewed it. I asked I asked um assistant Massie to review it um because I was concerned too about the language and one of the things we did talk about is that principles determining uh level of threats assessment and that was our concern uh in regards to that and that's why he streamlined it as such. So, >> but they're determining that based on the um when when we're sending stuff to parents, that is marked on the form. >> But >> at least, let me be clear, >> okay? on everything that I've seen prior to the cases that have come before us with under this new administration prior to that it was checked >>

073that that we did a threat assessment or or that there was >> we whether it was low medium high that was marked on one of the forms that always came forward. So that's where um me not understanding that all of this language was going to be added cuz Mr. Taylor did say, "Hey, why don't we not put it on there? Let's put it back in committee." I did was not told that there was all this additional language and changes, etc. Had I known that, I would have said absolutely send it back to committee. >> Well, my apologies. Yeah. The original plan was all of this. Well, and I just simply thought that we could have the conversation with the entire board and get direction on what to do with the policy. >> Yeah. >> Um,

074so >> send it back to the committee. >> Sorry. >> Not a problem. >> Thank you for the emotion. >> That [laughter] was well done. >> All right. So we can send 3330 3330 F1 F2 and F3 back to committee and see what administration's recommendations are for changes because then whatever's going on in the policy does affect and influence the forms. >> Yes. >> So >> and that's was one of the reasons we changed. You guys made a really good point of you were aligning it with the the policy. So, um, so we saw that and that's one of the reasons for the change. We're trying to align the two. >> Well, yeah, typically when there's a policy, we don't usually bring all these supporting policies that come with it. >> Um, and sometimes we

075discovered that we have policies that identify policies that we don't have. So, >> yeah. >> All right. Thank you, Jake. I appreciate that. >> Thank you. >> All right. Moving on to the nonprofit facility rental. Um this policy was just reviewed and revised back in uh 2024 last May. >> However, um it was brought to our attention a few weeks ago from a community uh member that we are astronomically expensive for nonprofit organizations or kids sports etc. Um, now this person uh did her due diligence because she spoke with Jessica um about it. Jessica sent her to Rebecca. Rebecca sent to Sierra. Sierra sent her to the policy committee. So, the policy committee had the the policies. Um, but as I explained to this uh mom that anytime a patron is concerned or frustrated over

076policy, they just need to come to the board because the board is the one that makes the policies. Um, so I'm bringing it forward because this mom does have a valid uh complaint concern about what we're charging for, you know, nonprofit organizations or um student extra teams that are renting our facilities because they're going into Celane. And so Celane's getting our community money because our fees are too high. So that I don't think boats well [clears throat] for community support when we're making our community teams have to go into >> well if there are community teams they should have 75 to 100% of our our students on in if they're truly a community >> and she does not and that is Rebecca Davis and that's the conversation she and I have had over the past

077couple of years. She [clears throat] doesn't meet the 75% rule. So even like Ryan Everlin's team doesn't meet the 75% rule. He goes to Post Falls in Cordelane as well. So >> because it's too expensive here. >> Mhm. >> Right. Which with what Cordelane does is they have a nonprofit category. We don't have that. Um, and I do think it would be beneficial for us to um, I know Jess did a lot of work when this was brought back in May of 2024, and I know she >> searched near and far. >> The problem is is we have all these clubs. We have clubs that some of our kids are in. >> Mhm. Yet, if we have a tournament too, and this goes for tournaments, the tournament fees have went skyrocketing. The problem is is

078all those clubs give back to our schools, >> right? >> You know, and I mean, just the Lakeland wrestling clubs probably spent 10 grand or more last year. >> Well, that should be the inkind donations from those clubs should be taken into consideration when >> they're being charged. So yeah, I mean problem with >> Yeah, it should be offset or something like, oh, we bought a new mat for you guys, so >> take it off the top or I don't know. Something has to be done because we're just cutting the throat that feeds us, especially in sports. >> So I don't know. >> Well, no. Well, maybe we can lower I mean would it what if we just lowered the percentage of >> um [clears throat] kiddos that have to be in from our district

079>> like to 50% or something >> down to 60 >> would yeah I was think I was thinking 60 cuz then at least the majority right >> would be our kids >> still [snorts] but then it would give the opportunity for more of those groups to qualify for that that category charge. >> Our prices are significantly more than cordan. Then um when we did this, we looked at all of the local school districts and kind of came up with an average. >> So even though lane it's blessed to have a very large levy um a lot of community support, our district does not. So we did take an average of the area um of northern Idaho to come up with those rates. >> I understand that. But I do think we have a tendency to

080>> [clears throat] >> um sometimes approach these matters extremely black and white without actually considering who are we turning away and why are we doing it and is that really I mean is that really the best use of what we're doing because it is a hard balance out the facility having personnel here doors get opened all of that stuff there there it is a hard balance for Yeah, but then we give the city free reign. >> That's the that's in place. I know, but renegotiate that. >> That's not right. They're making money off our facilities, >> right? >> I don't disagree, but that we're with the city. >> Yeah, that needs to be looked at. I mean, I'm sure Spirit Lake's the same way, right? >> They don't have parking [clears throat] racks. >> They

081have to provide a roster and show that their students are within 75%. So that is correct. >> And they presented us with anou. >> They did. >> I just It's just frustrating that they have a whole department that and they make money off of our school district. >> Yeah. >> And we get nothing. And it's not just making money, it's wear and tear, too, cuz our our gyms are full 24/7. >> Yeah. When they're collecting participation fees from the kiddos, what is that going to? Because the coaches are volunteer. I mean, yes, they pay the referees. I understand that. And I I understand that that is that is very very expensive, but Well, yeah, we may need to just >> take it back. >> Yeah. revise this to where um you know everybody pays to

082play but we make it more reasonable >> so that we can be more inclusive of the community. Um >> and maybe we just make it more affordable for the teams that aren't >> reaching that 75%. Right. >> Well, because Yeah. >> Maybe we don't maybe we don't need to give it to everybody for free, but maybe we reduce our fees, >> right, >> to be more reasonable, >> right? >> I think that would be hugely beneficial because it's, you know, >> and maybe we do different categories. If if you have 60% it's this cost. If you have 75% it's this cost. 100% is this cost. >> There's always [laughter] nobody wants to manage that though. >> No, that's the that's the really difficult part. Anytime a roster's turn in, Rebecca takes the time to go

083through and look up every single person on it to see if they're a student in our district to see if they meet that criteria. Um it's it's it's a cumbersome process. It takes her a lot of time. And so I just try and be respectful and find that balance in that as well. We unfortunately can't take it on their honor that their roster is because it's it's not and then it's unfair that you get a team that maybe wasn't >> honest and then you find other teams that are like but they're not honest and they're being held to the standard of >> it's so it's it becomes a difficult thing to police. It really does. I'm I'm open to anything with this one. It's just challenging because as Trusty Kumi said, we do have a

084cost of people using our facilities and yes, the wear and tear. I would love to open it up a little bit more and charge maybe less, but it's still not necessarily going to cover all that. >> I was going to say they have to bring their own toilet paper though. >> But you got to bring your own paper products. >> Well, but it's just not even that. You're looking at dirt on the field. you're looking at stuff marks on the the courts. I mean, there's so many things that have to be taken into consideration with this. >> I don't want to I don't want to sound like the bad guy that's like I don't want people using it, but we need to be there is a balance of being fairly compensated so that our students

085that are actually in this district and get to use this as part of their course of their day in the school have nice facilities still despite what's being used outside of school hours. >> Right? >> And we want to give access, but again, you lower fees. That means they're going to be actually even used more if it's even possible. I saw >> Well, it's pretty loaded already. >> Yeah. >> Right. But when we're not charging the biggest user of our facilities, I mean, maybe >> we have a meeting with them here soon, don't we? >> Yep, we should. That's like we can always >> I agree. >> We're going to have to >> we have to >> because it's not fair to >> everybody else. >> Absolutely. When we're going to charge these rates in

086there now, you know. >> Yeah. >> It was different when we had free water or whatever. But >> now that we don't have free water so many more meters. >> Yeah. >> Watch the price of that go way up. >> It did. >> It's going to keep going up too. Free water. Really? Free water. >> We have one spot where we >> We had free water. >> We did. Wow. Okay. >> What was it called? >> Not all of it was free, but it wasn't like the good water. It was >> waste water. >> Yeah. >> Thank you. >> It's got good fertilizer. [laughter] >> Sweet. >> You said that, not us. >> Okay. So, with respect to this policy, what should we do with it? And the fact that, you know, should we >>

087just needs to be reviewed and I don't know. >> Yeah. If we could look at more than just the the Cordelane. >> I know the hub charges like 90 bucks an hour, doesn't it? >> We did. We compared it to like up to St. Mary's. Uh-huh. >> Like a lot of surrounding districts, not just quarterly. >> But if we could see that to go along [clears throat] with what our rates are >> also most southern Idaho too >> and bring it back to the committee if that's what you would like. >> Well, I do think that we need to place in consideration, you know, what are what is reasonable to charge city usage and then I get the 75% but maybe that's not what we need to focus on. What if it's nonprofit youth sports

088or you know uh whatever other words they call them these days? >> Well, when we're >> when we were renting out the or letting real life use our uh school, >> were they being charged? >> Mhm. >> Were they? >> That was before me. >> Yeah. I was just wondering. >> But our fees were a lot lower then. >> Yeah. So for the commons, I think it was >> [clears throat] >> $20 an hour, which is now $80 an hour. >> Right. >> So, >> and to your comment on nonprofits and uh sports, again, I want to make it our our kids the priority, you know, and I think that's why it was set to 75, which >> which was unique. I've never seen anything like that, but I love it because um it does

089make our kids the priority. So, that's what we want. I I hear what you're saying. >> Yes, ma'am. >> But if we're constantly saying we're, you know, supporting our community and we're going after them for levies and we're we're making these promises, but yet when they come to us, we're like, "Sorry, >> it leaves a really bad taste in people's mouths." And so to be respectful of the fact that we've made all these promises that we're, you know, in we're giving back to our community when our community is going into sistering neighborhoods because they can't afford to be in our community. I do think that's a problem. >> Okay. >> So, um, >> Rebecca, you did say our our facilities are being used and they're pretty full on regular basis, [clears throat] >> but it's

090mostly category 2. Yeah, >> using our facilities, which there's no [clears throat] attached unless they're having a tournament. So, we have wrestling tournaments coming up and Kelsey has volleyball tournaments coming up and those are the groups that are really getting charged, right? >> It's the tournaments. It's not coming from the everyday usage, >> right? >> It's the for-profit ventures. >> Yep. We don't really make any money off the dayto-day use of the school. tournaments. >> We're just trying to recover costs because >> we're trying to cover supplies at this. >> Oh, yeah. Supply. >> It's not even maintenance. It's just supplies. >> Yep. Trying to get paper goods back. >> I like your idea, by the way. [snorts] >> So, cat 2 does get charged, right? >> No, >> there's a typo on the fee

091schedule. It should have cat 2 is zero and then cat 3, cat 4. Um, so there should be a cat 2 column that says zero. So that does need to be fixed. That table's incorrect if you compare it to the policy. >> Correct. Rebecca, >> yes, cuz she just said the >> policy doesn't have a breakdown of the categories. >> The categories are broken down in the policy. Um, not the the schedule. >> The fee schedule. No, I'm looking at the policy >> that is good. There should there's more to >> community use of school facilities 4210. There should be a definition in this somewhere. >> I remember us going over those definitions. >> Oh, that's the >> I thought it was for 4210, but we couldn't be wrong. >> Track P. >> It is

092under P. >> It's under P. That's where it's at. >> 42. Yeah. >> Oh, category 1 2 [laughter] >> like I knew it. >> So there should be another column. So cat one and cat 2 should have their own column with zero on the fee schedule and then cat three and cat four would be the other fees. >> Why do we have two? Why would we have two columns that have zero that charge $0? Category one is ourus and then category two are school related groups or chartered youth groups or in district that have that 75 to 100% of Lakeland school district students. Um so there was a differentiation between the governmental entities with the district. I mean we could definitely combine them into all being cap one. >> I think if they're being charged

093the same. >> Yeah. We don't have a category 4, so I don't I'm not I'm confused what >> we used to. >> Okay. >> In the in the old policy. >> Okay. >> So, there definitely needs to be an update. That was an oversight. I think when the when it went through the revision draft process, I think it oversight that it didn't get collapsed correctly. Yeah, cuz cat one and cat 2, if those are both zero and cat three, but then we have the chart that shows cat one, cat 2, cat 3, >> and cat one is the only one that doesn't get charged, but cat two and three do. So there's two different groups that do get charged. And Rebecca, for the most part, you're only using that >> category 2 gets charged if

094it's a tournament. There is a caveat in there in the fee schedule that shows they're charged if it's a tournament. >> Where's that at? >> Um, go to 4210 F1. The second page, >> all tournaments will be charged. alternates are charged cat 3 fee. So >> there definitely can be some revisions to make this more cohesive. >> Okay. Yeah. This has to be it has to be redone because we're not charging per our fee schedule. If that's what's actually happen if cat 2 is not being charged but cat 2 is has fees in cat 2 column doesn't [snorts] >> Yeah. And while you're saying we have a cat 4 we don't have a definition for it and it's not on the fee schedule. >> No it was in the old >> that was in the

095old policy. Sorry it's been a little bit since I've listed this one. I think it was in 2024. >> Yep. 2024. But I do know that we noticed after it was combined that there was >> what would go in category 4? >> Nothing at this point because we we changed the wording for cat 4 so that cat three. >> Gotcha. Okay. All right. Do we need further discussion on the nonprofit facility rental [clears throat] other than we need to fix it? >> No. >> Going to policy. Right. >> All right. Moving on to the last item, the board leadership team. Is that me? >> Was that? >> No. >> Oh, >> I just was looking for whoever >> Oh, I I brought it up. Um, I'd like the board to start meeting with all the

096department heads in the district once a month or something or every two months cuz I want to hear directly from their mouths what's going on in our district. >> Okay. Um, >> so so we already get the reports from from um >> I just want to have an executive session and they can talk about whatever they want. >> Every month an executive session >> or every two months or something because I feel like there's a lot of people that want to say stuff but they can't and or about employees or whatever. So, I say we do it in executive session and then we they're the ones in the on the ground every day. They know what's going on. >> Mhm. >> Then we can just have a conversation, you know, if there's problems, there's problems.

097Then we can figure out what we need to fix, >> you know, without >> Are you talking about department heads or are you talking about principles of >> department heads? Okay. Of the whole district. [clears throat] and get any ideas they have or >> you know whatever. >> So this is this would be to encourage them to come talk to us. >> Yes. >> Okay. So I don't know how we do it or but it was just you know my wife works for the resort and they have staff meeting every Thursday >> all the department heads come together and they have a conversations about what's going on >> what needs fixed what what needs to happen >> and I just think we I mean unless you go to every school and talk to every principal

098all the time you don't hear anything >> you know I mean I know you're north and you talk to people. I talk I'm at the high school and I just think we're missing out on a lot of stuff that we could uh find solutions to or problems that they're having. >> Well, we have the district leadership team that's made up of Well, I'm assuming we still have it. Is that correct? >> Yes, ma'am. That's state. >> Any board members welcome to come along? I mean it's >> What did you say that stayed? >> No, no, it stayed. It didn't change. >> Oh, stayed. Okay. I'm like, wait a minute. >> Any board member can come to that meeting that wants >> Okay. >> State. >> Yeah. Yeah. >> Um >> I would encourage it. It'd

099be great to have a board member to, you know, to come to those meetings. But the board leadership team, I mean the district leadership team is all department heads, correct? It's or Okay, let's start over. >> It's not all. >> Who's on the district leadership team? >> Good question. So um human resource um finance um instruction uh me um >> Special education um Chelsea Southern too, right? >> And normal. Yeah, that's it. She's probably meeting more the operations team. Operations are all >> Yeah, operations is what we had. >> Yeah, that's what we had today. All logistics uh where we had all principles, directors. >> Um yeah. >> so there's a leadership team too. >> So, >> district leadership team and operations team. Sorry. And then the admin team >> and then the admin team

100on top of >> and then admin team includes all directors as well. >> Okay. >> Sounds like they're all they're having regular meetings. Are we afraid that people aren't coming forward? >> No, I just want to I just want to hear from people on the ground >> that deal with the schools every day, >> you know, >> and get their opinions and get their you know what's going on. So, Trusty Quimby, um, you guys do have policy that allows you guys to enter the schools at any time and so you are free to go check. >> I know, but the problem is, Brooke, is I go to a school and I come back and I say, "Well, this person told me something and then I'm called a liar. That didn't happen because they don't want

101to use their name." >> And that's wrong. >> It's Yeah, it's hard. It's I can see where that's hard. And usually, I mean, we do have to have statements um that have a name to it whenever there's a complaint. >> Well, they're afraid to use their names or >> Well, you guys have also um have invited in certain staff members into executive session, >> right, >> and stuff, >> but usually it's because of a big problem that's happening and it's not being addressed. >> And so, >> and we have to coax them in here >> to talk to them and that's wrong. you shouldn't be afraid to speak up in this district without being targeted. >> Right. >> So, um I just want to give just a little bit of an example, too, cuz you've

102been in the military and you've always followed that chain of command, right? >> So, there's a chain of command also in the district, but I mean, I think you guys have access. You guys are great at getting out in the buildings and accessing people. And I mean, and at any time, like I said, you guys have been able to invite people into executive session. If you think they're afraid, invite them into executive session. >> Well, it's not only that. It's Okay. So, principles are the chief executive officers of their building. [clears throat] >> Yep. >> Okay. But they can't always do what they want, but they're in charge of their buildings, >> right? >> But they can't do it because you guys put a hold on everything. You got, oh, you can't do that. You

103can't fire that coach. You can't do this. can't do that. There's all these rules. They're the chief executive officer of that and that is in our policies. >> So, something's going on where people need to be able to do their jobs, hire, fire, reassign, or do whatever they want in their building >> within the guidance of the law. Within the guidance of the law, they should be able to do that within the guidance of policy and guidance of >> But the law says we have the right to do that, too. And some of that's been stripped away because it's on the IBB now. Our management rights to reassign or hire or fire or do whatever because we are handcuffed by the IBVB. Those are our management rights. Extracurricular jobs is the boards, but it's in

104the contract. These come out of the contract. >> It gets really hard when you have actually a legal binding contract like with certified staff. there's an a legal binding contract and and and in and you have to have that contract by law with certified staff. It it's just there with classified staff. I can tell you when I went into this director role, they were actually issuing contracts to street coaches as well. And I went to Idaho Ed Law Conference and they're like, "Do not do that. Do not issue them a contract because then you're stuck with them until the duration of the contract." So, we do not issue contracts to street coaches for that reason for >> But there's this this >> but when you have a contract >> Yeah. But there's this thing that

105everybody thinks that you can't hire and fire coaches around here and that's been going on for a long time. >> You absolutely can. But if there's [clears throat] a contract in place, you have to let them fulfill. >> We give it to teachers only >> to certified staff. That is wrong. >> It's a supplemental contract. It should be the same. Hire fire at will Idaho law for a street coach or a teacher. >> Yeah. And at law for a law we if they are a teacher we do have to provide them a contract. I did I did look into that same thing. But as long as they have a contract we take the power that's supposed to be to a director an AD and his hands are tied because he has a contract. He can't

106get rid of him. You can't get rid of them at the end of the year. >> Yeah. But [clears throat] >> not rehire. I mean, for certified and get get rid of them if there's something egregious that is happening. Absolutely. >> Yeah. It it it never happens. They have to be put on an improvement plan and they have to track everything. >> Yeah. They have in the past. >> That was past administration. >> Oh, that >> that's why it needs to be out of the IB. >> That was past administration. used to be >> separate. >> Yeah. But even if it's separate, we still have to do contracts for the certificated. >> We do by law. Yeah. >> But at least, like I said, >> I'd like to see that law. >> Sure. >> Absolutely.

107I'll look it up for you and I'll send it to you. >> That's it. >> So on that note, Um, with respect to the board leadership team, are you comfortable just moving forward that if there is a concern that is brought to you asking that person to join an executive session? I mean, >> no, I want to talk to all the principles that are running our district every day. They're on the ground. They know what's going on. They talk to the parents. >> Okay. >> I want to hear from them directly what's going on. I mean, I got teachers telling me there's janitors taking breaks, watching movies. That's not right. There's there's stuff going on in this district and there's not a lot of supervision. We got people coming in on weekends or holidays and

108I don't know what they're doing. Nobody knows what they're doing. Cameras haven't been installed. It's been 3 years. Why? >> That's crazy. >> It's We ordered these cameras to be installed. They're still not installed. So, [clears throat] somebody's not doing their jobs. So, that's why I want to talk to all the department heads and just have it out. You know, we had to go through and redo maintenance. We had to rehire everybody. We let the new supervisor come in and do that. And I think we need to hear from the directors of what's going on. >> All right. So, how would you like this board leadership team to look? >> I think all the department heads from everybody outside of this district office. >> Okay. So all the principles, the the supervisor of the bus

109barn, maintenance, um it mean we have we have people that refuse to do work around here. It's ridiculous. >> Well, we did have that problem. >> And you can't drop you can't drop names because we're not in executive session. >> [clears throat] >> So, we'll have an executive session and >> all I can tell you is let the door is always open. No, I know that and >> but people don't want to say their names. They don't want to be come forward, >> right? I I get it. But I I assure you if you come in, have a conversation with me and I get it. And hey, look, I I don't feel like we have anything to hide. I I have a lot of >> No, I'm not I'm not saying it's you. You can't

110be everywhere at once. I'm just saying >> that's what I want them to come in and talk to. >> I'm saying if that's what the board wants, absolutely. I if that's what you if that was I I'd support that. >> I don't think there's anything wrong with it. You know, >> I I think conversation with the board is fine. I I just just know that if you bring those concerns to me, I promise I'll address them. You know, >> that's what we'll do. We'll listen to the principles and the heads and >> Well, they they talk to me on a pretty regular basis. um chairman uh not chairman but uh um assistant sue Massie. We we have regular monthly meetings. >> I'm sure they talk to you guys all the time, >> you know, but

111there's some stuff they don't want to tell you. >> Okay, that's >> I think you know >> that's fair. That's your opinion. >> So, you're going to require them to come into every I just I just want to know the logistics of >> I don't know how I mean you guys have staff meetings at Post Falls, right? At the city, >> Right. We don't have our council members come into our staff meetings either. So that's >> that's different. That's why that's why I'm asking about like the logistics of how our how you >> just have >> I don't know. I mean if we're talking about personnel or you know people are doing people are doing um refusing to do work or or stuff like that. we can just have it in executive session and have

112a conversation >> about what's wrong, what we need to fix, you know, and make the district better, you know, if we're wasting money somewhere, why are we doing this? They they have they know what's going on. They talk to the parents. So, do we do we make it known to everybody that if there is ever even an inkling of a of an issue that they come and >> address it with the board >> or >> but that's not the appropriate >> chain of command issue pol per policy that's not >> right >> they should be going to >> the superintendent and then he can bring it to us right >> um but if there is somebody that is concerned then absolutely they need to come to us. I just don't want to >> because they're

113already working seven days a week as it is. I don't want to require them to also come to our four, five, 6 hour meetings, >> right? Well, I don't think it would be that long. >> One to two. [laughter] >> I don't know. I'm just trying to think of way to cancel. >> I know. Should have left. >> Just think just think how long the second >> I don't know. Just think about it. And you know, >> I think >> just trying to make it more streamline or so we all know what's going on. We can't >> I mean, yeah, I can go to freaking start paying me. I'll go to every school every day, you know, but >> I got a house and a wife and everything else. >> Says it all. But you're

114more than welcome on the logistics meeting, which we have once a month if you would like to come to those meetings. >> But the principles aren't in that, right? >> Yeah, they are. That one. >> Okay. >> Yeah. >> All right. >> Just be careful with that exparte communication. >> Yeah. that you're having with people and not bringing it to the rest of the board. >> Well, I can't bring it unless they tell me to bring it >> cuz then I would violate their trust. >> It's best for them to bring it. That's all I'm saying. >> Well said. >> Do we need to have any further discussion on the board leadership team request? >> No. >> Okay. Um, dates to remember of our policy committee meeting is December 8th, executive session on December 10th

115meeting on December 11th. Yes. >> And the policy committee meeting on December 15th. Um, do we have any input for future agenda items? >> That did change uh to the 12th at the meeting. Oh, >> okay. [laughter] Gotcha. And I'm about it. Uhoh, that's not good. The 12th. >> I think it's the 12th. >> Uh, no, the 12th is a Friday. >> Oh, my bad. >> Coming on Friday. Sorry. >> 10th to the 11th. >> 10 to the 11th. There you go. Thank you. I knew it changed. >> So, that's correct. >> So, this is correct. >> Sierra, [clears throat] >> come on. Come on. Let's go, Sierra. >> All right. You're talking great. >> Thank you for your correction. On that note, uh I guess we'll move to enter into executive session [clears throat]

116code 74206A1A. >> So moved. >> Second. >> Oh, wait. We can't. >> Yeah, never mind. >> We can't go into executive session. >> Correct. We don't have enough for a quorum to go into executive session. So that will have to be tabled and um >> well, it just not happening. And we'll take that up the next meeting. Sounds good. >> All right. So, on that note, I'll go ahead and adjourn the meeting. It is 7:57.