001Go ahead and call this meeting to order. It is 6:04 p.m. Welcome everyone. Please rise for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> You can be seated. >> You need a motion to approve tonight's agenda. So move. Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing? None. The motion carries. Uh, moving right into action items. Um, okay. So, the first action item is attorney communication. Uh, we have the legal services agreement. Do we not have a signed copy of the legal services agreement? >> That's the one that we have back from 2022 and 2023. We
002don't have a current legal agreement. It's kind of an AS is. >> But this one isn't signed. That's what she's asking about. >> Oh, that's the one I was able to locate. >> So, we don't have an attorney. >> We don't have a signed agreement. >> We don't have to pay him, right? >> Only if you call. >> We really should have a an archive of all contracts all in one place in one I'm currently organizing the drive right now. Um, and everything that I have time that's in there is what what I've got. >> Moving forward, we'll make corrections. >> Oh, yeah. Yeah. >> She's already done. >> Everything that's been under since I've taken over is organized and accounted for. >> Excellent. Thank you. >> Um, is it organized under the clerk's login
003or your personal login? >> Clerk's login. >> Okay. Yeah. Good question. >> So, I know that this was asked to be added to just have some direction with respect to legal counsel. Um, I know that there's been a lot of communication with legal counsel. Um we've had in the past the the crux of um concern I guess is that if the board were needing legal counsel that would come from Lions and Odow. However, if Lions and Odow has weighed in on a district matter that has now involved the board then there would have to be a recusal. And so, um, that's where it gets a little, I guess, murky or muddy. Um, so the board needs to decide what it would like to do with respect to legal counsel. Um, if we're good understanding that,
004you know, if there's a a conflict between district and board need that legal counsel would have to recuse itself and we'd have to find new counsel or if and that's only if legal counsel's been involved on both sides of the fence or um whatnot. >> Do we still have counsel through um I don't remember did we keep I crimp or did we get rid of I crimp? We don't have eye. >> Okay, we got rid of it. We go with the new guy. So, >> what we had under with them um >> we know we no longer have that access with uh >> we have some clarification >> Anderson Julian Hull. >> Yeah, I know. We're still utilizing them. >> Oh, okay. >> Justin finance officer. We with our relationship with Morton, which is who
005we purchase our insurance through, we we still have access to Amy White. She's still um the legal counsel for the state through that insurance that we have. >> Okay. All right. >> So, do we utilize her for insurance related matters only? >> Uh we use her as needed dependent upon the situation. Um so it uh Brooke, would you like to It's more of a if it's an educational bent or an employee personnel matter, we tend to go one way or the other. Yeah, it just depends on how big of a nature it is. Um so as far as like um last year we had a big Title N issue. Time was of the essence and so we worked with Megan Odow on that and literally in it. Megan Odow needed information from me within minutes
006so we could correspond uh with the family right away. Um, Amy White is sometimes a little bit more hard to get a hold of because she's used throughout the whole entire state. Um, Amy would be the one that if we were to ever have a lawsuit regarding personnel or due process hearing because liability insurance is involved, she would be the one that we would use. >> Then may I stop you there? Then why are we taking legal advice from or doubt on those kind of matters? So, um that's that is a good question. She does have uh knowledge in that area. If we don't think that we're going to go down that road, uh then and we need a quick answer, then we can go to her as well. Um she's been very helpful from
007>> from a finance perspective. I typically go to Lines and Odow for contracts um and things like that if I need any sort of documentation there. If it's more of a statute related, the thing I typically will reach out to Amy, not just just because they're familiar with all of the policies and the statute, they follow that very closely. Not that wine zod doesn't I it's just kind of a preference at that point. >> And and my my personal preference for personnel matters is Amy White. I have indicated that uh to Superintendent Taylor um because she has such a broad aspect of Idaho ed law. I mean, but she's she does come at a higher rate and she's definitely um hard to get um where you know Maiden is local. So that's the only difference
008>> and I'd like to speak on it just a little bit too. Uh she's also she does business with uh all the other surrounding districts. So she has a perspective of that. >> Who does uh Megan? No doubt. So and I >> all the all other districts >> in the area. I mean postf falls uh she deals with also uh peree and also um CDA. So um that's one of the and I and I do like the quick access to her and I do like the fact that I think um >> I could do too if I had confidence in her opinion. Well, and remember that, and this is a great thing about it, is that if I don't have confidence in the opinion, that's where Amy White comes in play because Amy White cost
009us $456 an hour versus Megan Odow who cost us $200 an hour. >> So, how long has Megan Odow been our attorney? >> I I can't speak on that. I just know that I've used her this year. >> It's since Charlie Dodson passed away. Um, and I I I don't I can't recall what year that was. So, I think it might have been we might have hired them maybe two years after that and we just used um Anderson, Julian, and whole um in the meantime, but they just it was there was a delay in trying to get a hold of, you know, somebody and when time is of the essence. So, >> Megan's been very responsive. >> I like that. So 2016 we've had the same lawyer. So I mean I think we should rotate
010lawyers every two years or something. So it doesn't you know just like a vendor you have to rotate vendors and >> Trusty Quimby was the most difficult thing for us to be able to find was somebody who had that diverse specialty in ed law specifically the knowledge of ED law. We don't there's not many attorneys in the state of Idaho that have that background knowledge. >> Well, we went out for we went out for attorney services and that's what this contract was. The 2223 contract was when we went out for bid on >> on services. >> Jess, would you like to try? >> Sorry. Um, uh, we did go back to bid for attorney services in December of 2023 and we had no responses to that request for RFP or proposal. Um, zero. So, we
011can always put it back out there again. It's it's a quick process of advertising and receiving responses. Um, but if no one responds. >> So, was that advertisement just local? >> Uh, it was local and on our website. That's typically how we put things out. um local paper on the district website unless we're working with like an architect firm and it's a big concrete or not concrete concrete's on my brain or construction project. Um then the the architect firm usually puts it out a little bit broader um because of the platforms that they have that we work with them on. Um, so >> but yes, we did put that out to bid back last in December 2023, >> but we could put it out for bid again on a broader >> scale, not just the
012local paper. Correct. >> Yes. >> Okay. >> I think Bob was saying something and he got cut off. Did you have something else to add to it, Bob? I wanted to hear what you were thinking. Well, you know, I I I truly favor going out. I do know that it's going to be difficult and we're probably going to have to advertise broader than Kney County in order to make it happen, >> right? >> But I don't have any confidence in the current legal council. I >> No, I agree. I agree with you. >> And you know, so I think we need to look at other options. >> Yeah, I I agree. There's been too many times where um yeah, we've just had discussion only to have to bring the law to show that this is
013actually what it says. >> Well, it's pretty easy to sit in the ivory tower and send you opinions and directives and this that sort of thing. >> I've been on the board almost four years. I've never seen this lady. >> Nope. >> I don't know what she looks like. I wouldn't know if I met her on the street. >> I've been long a little bit longer than you have. And I as well. >> That should not be the case. That should not be the case. If we're paying the kind of money we're paying for the services being rendered, we at least deserve to see her face to face occasionally >> because I don't think she understands what is going on in the real world of education. Yeah, >> it's pretty easy to dictate uh a
014letter that that quotes Idaho code. Anybody can do that. But to understand the mores of this community and this school district and how things are impacted by her opinions, she needs to come out here and spend some time. >> Yeah, I agree. >> Otherwise, forget it. >> Yeah, wholeheartedly. Yep. >> I think she'd be willing to do that. >> Well, I asked for it. >> Okay. >> And in response to that, uh, you're asking for her presence. It was that she would appear by phone. I'm just I hear you, Bob. Okay. >> And I apologize. That was my mistake. Clarification. Sorry. >> Well, and we should have our own attorney as a board, right? >> Separate necessarily separate. >> Not necessarily. You know, if you have, >> first of all, this lady has no Charlie
015Dawson. Charlie Dodson served this district. >> Yeah. >> Commendably for years and years and years. And he frequent board meetings. anytime there was an issue that had any sort of consequence, he would be here to help us with it. And we're not getting that kind of service now. And that's what's frustrating to me. >> Yeah. No, I would. >> But you can you can do fine with one one legal counsel as long as they're serving you properly. >> Right. Well, the attorney uh communication is an action item. Uh I don't know if anyone would like to make a motion on that at this time. >> Yeah, I'll I'll make the motion based on what Bob was sharing. I make the motion that we go back out to legal service um to see what's out there
016and uh we go wider than our county, the entire state um and and see what we got, you know, see what else is out there. >> And you know, I I agree with Bob. I don't think there's any harm in doing that. >> I'll second the motion. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing? None. The motion carries. Moving on to the facilities vehicle purchase. Oops. Is there any Sorry. >> No, you're fine. >> Is there any um with the prices on here like warranty information? >> Uh all of these vehicles do come with a warranty. I'm I'm just saying comparing comparing Ford with Dodge and >> yeah, they're all pretty comparable and all that. >> Unfortunately, not unfortunately. Um facilities director Tim H was
017uh with our freshman football team tonight traveling, so he's a coach, so he wasn't able to attend tonight, but um from our conversations regarding these quotes that he received, they're all very similar um in what they have to offer. Uh for the most part, they're right in that 52 to $54,000 range. Um Wendell's kind of a outlier with how much they're asking on that one. Um so he didn't necessarily have a preference. Uh he would just like something that is in stock that we are able to purchase. Um he doesn't have a preference on the vehicle type because they're all roughly the same price um and can do the same thing. >> I I have a preference on saving money. >> I do too. Well said. >> So, um the because these are coming in
018a little bit less than what we had initially thought and they were initially looking at maybe doing a couple flatbed pickup purchases. Um they're realizing that that won't get as much use from them as they initially thought they would. Um so they're going with regular one ton trucks at this point and then hoping to equip them with snow plow to help mitigate some of the snow plowing. Um, obviously we can't full scale take that on at this point, but we can at least help out um and reduce that cost. >> Question relative to the snow plows. Uh I mean, we've got a yard full of snow plows or we did unless they're gone recently. >> They're still there. >> U so why would we pay $16,000? >> And that is the board's perview to choose
019to approve or deny that expenditure. Um >> but now the question is can't can't this the existing snow plows be adapted to the new vehicle? >> They should be able to. Yes. >> So, is it uh for clarification, the $150,000 that was previously approved by this board for uh fleet purchase, would it just be the 5656,000 coming out of that 150 or So, where are these $12,000 for snow plows? Where's that coming from? >> Out of it would come out of that 150 as well that was approved. >> That's what I was trying to get at. So, >> we're trying to stay under the budget that was approved. >> So, that would leave us with $14,000. >> Or we could choose to see if we're able to fit the existing plows um on the new
020vehicles. >> Well, I know that this board has asked repeatedly about those plows and and doing something with them. So, I don't know why we wouldn't try that route first. >> Totally understand. >> So, I know I asked a while ago and it didn't happen. Um, we've asked that quotes and bids be included in the agenda item. >> Yes. >> Um, so for this one, because of the dollar amount and the fact that we weren't moving forward with purchasing at that time, uh, Tim was able to just get verbal quotes on all of these. Um, and so that's why I do not have any additional documentation to attach. Um, given the fact that we had permission in the budget line item, but not permission to purchase >> um, based on the policy, the way that
021the policy reads, um, that's why we're not bringing those quotes to you tonight as well. >> It's just hard when we don't have a >> quote or bid that >> how do we >> ensure they're going to honor that? >> These are not firm bids. >> They are firm for 30-ish days. Um, but they're all an email, but there's not a specific spec sheet with it. Um, what I can tell you is most of the vehicles are like a F150, F250. Um, for the Give me one second. He gave me the the models. Um uh so at for the Dave Smith they're all 3500 uh Chevy or Dodge 3500s. Uh Mike White Ford the one tons at 350. Um Wendell that that one that's kind of the outlier that's at 74,000 that was at 350
022flatbed. Um so there's a significant price increase on the flatbed. Kudson, it was a Chevy 2500 HD for the 3/4 ton. Um, and then Liberty Lake was a Dodge >> that drive Liberty Lake. Sorry. >> So, obviously the low bid is Dave Smith's >> 52,000 for the Dodge and those are one tons. >> Those are one tons. Yes. >> That they have in stock. >> So, you could get them right away, >> which would be ideal. Um, your recommendation is for us to now approve 56,000 not to exceed when I mean we have a 52,000 here listed. >> That was just in case we had a slight fluctuation in price from the time that we received those quotes to the time that we make the final purchase. Um, the district is fortunate that we >>
023when does your 30 days run out? >> Uh, it should be potentially end of this week for a couple of them, beginning of next week for some of them. It's just the timeline. So if we approve tonight, take the order tomorrow. >> I will have Tim do that first. He will be very happy to do that first thing in the morning. >> So this this amount this dollar amount that's in here, does that include taxes, licensing, document fees, everything that you >> The district doesn't pay taxes. >> Well, I mean everything that's included. >> Yes. So, it does include that, which is why I left a little bit of wiggle room in there at the 56,000 to ensure that we were covering those fees. >> Yeah, we don't pay Idaho sales tax, but we would
024pay Washington sales tax. So, actually, this Liberty Lake one would have been more and it would have included taxes, >> right? So, yes, uh Tim did tell me we are tax exempt. Sometimes they will honor it for us if we're just across the border with ST 101. They're not required to, but some some places do. Um, so >> and why one tons out of curiosity? >> That would be a great question that I should have. >> Well, I I can understand. Yeah, particularly if you're going to be snow with it. We had heavier suspension, >> right? Just because heavier rear ends that they have to haul anything, too. >> We have some big trailers that we haul. Um, we have some equipment like we have our own scissor list and stuff like that that we
025have to Those are those are heavy. >> And sometimes if we have to rent equipment, you have to have at least a 3/4 ton to haul rental equipment if it's the bigger. So >> I mean you would have to be pretty big if it's a 3/4 ton diesel, you know, and it's got Allison transmission in or I mean you'd have to really be hauling a beast in order to outdo it. I was just curious. I mean it's still the least expensive. So, are these gasoline or diesel engines? >> They're gas. >> Gas. Guarantee it. Double that. >> Would be a lot more than >> I didn't know if they were used. You know, they had like a a used one on the lot. I didn't know. So, these are brand new things. >> Okay. >>
026Um, from a depreciation standpoint, it makes sense for us to >> a pretty good price. One time. >> Yeah. It just It didn't say or I didn't see it on there. They were new. Okay. I'll move I'll move to approve the purchase of two one ton pickups from Dave Smith >> at 52,000 each. >> Second. >> We have a motion and a second. All in favor say I. >> I. >> Any opposed? >> Hearing none. The motion carries. >> Thank you. >> You're welcome. >> Lay the snow. Yeah, I was just going to say let's >> Yeah, we'll hold off. >> Look into the snow plows before we >> we'll bring that back. >> I'm going to be upset, guys. >> Okay, let's move to on to the K-tech HVAC. >> I don't think that
027we would have them before winter anyway. They should. [Music] >> You're going to have to help us with this one. >> I know. I am highly disappointed that this was not brought to the board back in June when it was voted on at the KEK governing board meeting. >> Right. >> Unfortunately, I don't attend those meetings. >> I understand that. I just was putting that out there. But >> so, um, back in February, we brought an A Vista easement to the board for consideration. Um, that consideration was to allow the easement an easement for a gas line to be run along the property lane. Um, that way they have to go through their existing parking lot to put the line in. Um, at that time we talked about the need for that for them to
028be able to install um a new HVAC system to replace their non-functioning geothermal system. Um, at the June 18th KEKCH meeting, a motion was approved to move forward with the HPACK repair and the ditch installation, and they voted to split the costs evenly amongst the districts. Um, the cost for Lakeland Joint School District for that was $72,761.34. You don't have any background information on why Ktech took that project on without having the financing? >> Um I believe at previous board meetings there was discussion that this uh the the three schools involved did seek clarification from the state that the school modernization funds would be allowed to be used for KEK purposes. So each district could use that pot of money that we received from the state. We have all of ours budgeted to specific projects
029in our district, which is why my recommendation is that we pull it from the interest so we're not impacting any of the approved projects that we currently have in place for fund 436 um in order to take care of this commitment that was made. >> You said um that this be split equally amongst the district, but that's not in the motion. Is that what's happening? Because we don't see the whole It states Lisa Arnold makes a motion to approve the HVAC repair and ditch install with the costs being split three ways. >> So that's the assumption is post false courting on us. I'm so sorry for interrupting. >> The assumption is that it is three equally even though we are not allocated equally when it comes to the cost that goes to KEK. >> So
030this is a deviation from our typical agreement. the proportion >> the proportion is is it's not what we have outlined in our agreement with KEK um I think we're 27% is our typical share >> 265 >> yeah so um we again I wasn't part of that meeting not privy to the discussion behind it um but I believe because all of the schools had had a conversation about using that school modernization fund to do it that I'm making assumptions I I wasn't there So, >> well, I have a little insight, too, if I may. I'm sorry. I um >> Jake and I went to KAC visit. Bill White, is that correct? >> Bill White met with us. It was a failing system from the beginning. It was uh the system itself. Um the geothermal systems, I
031guess there was the warning lights kept coming on and the it kept failing. There was a lawsuit. It was settled and then they came up with they added more pipes. Is that what they did, Jake, if I remember correctly? >> Yeah, I believe so. >> Yep. And then from there they had more pipes and come to find out it still wasn't working. Um, so with that said, it was, you know, they met and they got uh because it wasn't working. They got additional quotes for the uh for the new system and they're obviously they're pulling away from the geo system and um yeah, that's they met and in a meeting and Lisa and them agreed that we were going to split it three ways. Um because our kids go to school there and their kids
032go to school there and and they being CDA and obviously Post Falls and that was why the agreement exists. I did speak to um Sean uh CDA's uh superintendent and also Nina who was Adena who's very um demanding in the sense that we have a responsibility and I quote her to to split the bill three ways because it's servicing all all three of our our school districts. So, >> except we we provided the easement for them to get the gas line, >> right? >> For that, >> what' you say? I didn't get any clarification on that. We just they showed me the units. I You had to see all the piping in this thing. My god, it was very complex. And uh yeah, so anyway, they were actually putting in the new units when I
033was there. >> Have we resend the easement? Did we save the money? >> There's already piping there, so we know. and in the future and and I'd like to work with the board on if we do have situations of this how to best support >> well I would say this >> I think truth be known we actually probably send more kids through K tech than the others from yesterday >> we do we take more than our allotted >> proximity helps >> thank you for that comment that's correct >> so we're getting a sweet deal in the first place so >> well I wouldn't go that I don't think I'd go that far. >> Excuse me. I don't uh we getting in a nice deal. Is that better? >> I would take it that far because
034a lot of our kids benefit from Tech. So, it is an amazing >> I I'll take it that far. >> It was Jake and I really enjoyed the the visit and just to see the programs and then how much they've had to utilize space uh because they just continue to grow and grow and grow. >> Such a unique opportunity. >> Yeah. I've never seen anything like it in Arizona. We never we have any access. It's it's a wonderful um opportunity for our kiddos. Well, my my heart has been with Keech for years and years and years going back to Riverbend, >> but what we were facing as a management issue. >> And so you as a member of that board, I would suggest you take a close look at how things are being managed so
035that we don't run into this kind of problem. Sure. >> Well, and I would ask that if there is a vote that's made that you're Can I give you >> Yeah. that you're >> Yeah. >> approving the expenditure of district dollars that the board and the CFO be >> brought up to speed on it. >> Absolutely. Um Jess and I communicate all the time and obviously I speak finance and the worst thing I hated was someone came up to me and say, "I have a bill that needs to be paid and we didn't have budget for it." I will move to approve the use of school modernization fund interest dollars to pay for our portion of the >> second. >> We have a motion and a second. All in favor say I. >> I. Any
036opposed? >> Hearing none, the motion carries. >> Moving. You're welcome. Moving on to the extracurricular field trip. Uh, the journalism club wants to go to Tennessee. >> Yeah, sounds like fun. >> Yeah, >> super fun. >> It's not just journalism, it's journalism and yearbook. >> Yearbook. Yeah. >> Um, >> usually those kids are the same. Kids are very stable. >> They are no expense to the district for this. Um, >> move to approve. >> Second. We have a motion and a second. All in favor say I. >> I. I. >> Any opposed? Hearing none, the motion carries. Um, moving on to FFA. >> I just had one question. this this request um brought up. How is it being determined who and when and how who gets to use the mini buses and when and like
037who's decide is are the schools just deciding that on their own or >> chief finance officer on behalf of transportation department. Um the protocol that we put into place is that they are technically a transportation fleet vehicle. um if the teams would like to use them when they're submitting their request for travel, they put in there that that's what they would like to use. Um and then we schedule them that way. If we're trying to get buses together for a trip and they don't indicate which way they would like to go. Um if we don't have another option, we ask them to take that route. So, it's kind of a give and take. We work with them. If they want to take it, they take it. If we need them to take it, they take
038it. Um, but for the most part, the insurance standpoint on it is the safest mode of travel. And in the insurance mind, the safest mode of travel is having a dedicated bus driver on our big passenger buses. Um, but all of the drivers that are driving those activity buses, they're multi-function school activity buses. So, they do have that safety designation. Um, but they're all taking that same training. They're all required to have DOT physicals. Um, and that. So short answer to your question, when they want to take them, they're allowed to take them, but they are considered a fleet vehicle for transportation and are scheduled as such. I would just say I I really do appreciate u the way these requests have been presented with the information about who, when, how, where, and who's chaffron
039and how many kids and where they're staying and and the whole bubble wax really is very helpful. The uh added agenda for conference is interesting. Yeah, >> I'm curious about this cows up close and personal. >> I can't speak on I have been to FFA National Conference once. That was interesting. I didn't sleep for two days, you know, cuz they run you all over the place. >> They are busy. >> Love it. I absolutely love it. >> I'll move to approve. >> Second. >> We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. Uh moving on to policy committee. The superintendent has made recommendations for changing the way policy committee is currently done. Um >> would you like to speak on this? Yeah, I I
040think I've written it out pretty detailed in that sense, but uh basically um a lot of it is I'm looking for more collective feedback um in that sense. So I want to allow uh the idea is and I have a flowchart that uh Mr. Massie helped me create, but uh the idea behind it is that the process would start with a steel submission to our clerk. Um from there she would share that information with me. uh and she it's really great. So she collects a lot of the other policies around and our policy and we take a look at it. We try to you know either not change or change things that would mirror uh those policies that we feel like would be uh beneficial to our district. And best part about it, because I
041am new to the area, it allows me to kind of start digging into policies all around our area. Also looking into um Idaho code law and uh obviously our our uh administer administer code. Um so those are all really useful and it basically educates me. From there we'd share the uh the recommendation out with people. Well, usually there's the admin team, the district admin team first share it out and especially if it's specific to like finance obviously Jess get a look human resource uh Brooke J would get a look just because he's the assistant sue uh if it is an issue that's school related example and this please I'm not recommending we go there yet uh if it's dress code we share it out with principles to get their feedback and again we're just getting
042a collective feedback from as many people that we feel like it's applicable to uh to get the best part uh the best polic Um, with that said, then I would take that information, submit it back to our clerk with a admin recommendation. Um, and then from there the u the committee would review that and uh, you know, still can make changes, still can get feedback and all that stuff, but it just makes us a little bit more inclusive in that. And one of the other things too, I I do want to be a part of the committee, but one of my goals this year is I truly want to be out and about. as I was out yesterday, I went and watched volleyball. I've got football coming up. Um I and I not just those
043events, I want to be out soccer, uh library, whatever thing they got going on. I just want to be out. I I think it's an overall goal of uh mine, but it's I think it's an expectation of the board. Um also, I said a deeper understanding of policy and then the policy committee's role is is still the same. It's to collect feedback, uh, make it a better policy, submit it back to me just to see what kind of changes. It's not that I'm looking for approval, but um, and then I would just give it back to Sarah and say, "Yeah, it's all good." Uh, just so I can see the overall, uh, finished product is the idea behind it. Um, and then from there, we submit it to the board and board makes a decision
044if they want to adopt it or not. >> So, I guess my only question in in reading this um, well, a couple of things. We still I think we just recently came out of the summer schedule where it was early in the morning so everybody hasn't been able to come back, >> right? >> And why did we abandon the what we worked on for six years to get in place has been thrown out. Why did that happen? >> It has. >> Yeah, it has. I went to one policy committee. It absolutely has. The policies weren't right. The agenda wasn't right. I told this to the clerk and I said, "Don't you have access to the prior assistant superintendent's drive?" She said, "No." I said, "You should probably get it because everything we worked on >>
045is in that drive." Okay. >> When I look at this and then your comment in there about >> as it is now that only the loudest voice in the room drives changes. That is not true. No. Everything everything that the policy committee has done in the past was driven by finance, teachers, the community or maybe maybe something came directly from the board or the >> this to me is pushing and I this seems to be happening. the board is the last. This is like one of the only things the board is responsible for. And to totally take the board out and give all the power to you to make the decision of what the board sees or not sees, I think is ridiculous. I just don't agree. >> I I and I appreciate your comment.
046I really do. But I I'm not trying to push anything out. Um, I will tell you that if there is more information that Sierra and I need to review uh and and to align to the practices of the past, I'm not trying to change those things. Alls I'm trying to do is make me more engaging, more active. I'm not trying to dismiss the committee. I'm not trying to do any of that. In fact, I think I value the committee and and obviously the work that Miss Thompson has done on the committee and I want her to continue that work. Um, she's she gets eyes on it too at the end and so we're all in agreement. It just gives everyone a little bit more perspective and we're just trying to create a better product. >>
047But that was already in the way it was done. That's what I'm saying is we just came out of summer. So when it goes back to evenings when everybody can make it after work, we had certain groups always that showed up depending on what the policy was. And it always went out for review. We always got >> which we're still going to do. >> Yeah. We always got feedback and there it it wasn't um you know every it was more of a collaborative effort. I do not see this as as collaborative and I think it's fine the way it is now. Um I I don't see I think what has happened is maybe the clerk because she's new and the superintendent he's new maybe nobody explained to you and showed you all the documentation that
048was already set up with the way that it worked and I think that's probably what happened >> and that's fair and and and that's right we are new um but I also my job is to try to find ways to make things better and I'm not saying we have to stick with this I'm just saying let's give it a shot and per policy 1410 I put it in there uh my job is to seek uh input as your superintendent um and and try to give the most qualified feedback as we possibly can. And when I said the louder and that's just a perception, please know that the loudest person in the room. I just don't want it to be that way. I want to see people have an opportunity to comment on policy. Um even
049though it's, you know, it's it's I just don't want to lock it into 5:30 night. We've averaged about one to two people per night. Um, and I will be honest with you, the policy that we're reviewing uh uh is is not ripping. It's just not. Uh, so I can understand that. But again, if I'm able to share it out, get some information, it just I think it makes the process >> we can still do that. And it used to be six o'clock at night because some people they can't make it by 5:30 um because of work or where they have to drive or whatever because we didn't have a lot during the school year. During the summer it winds down, you know, hardly any body shows up during the school year. It was I mean
050there was always people there, you know, whoever whatever the policy was pertaining to and I do think it was balanced and I don't I just don't see the need to change it. I think what we need to do is we barely come out of summer, get it back on track now that, you know, put the notice back out, make sure everything's going back out to everybody. Um so that they can, you know, weigh in and get back. >> I don't see how it we're not getting rid of it. We're not at all. In fact, we're trying to be more inclusive. We're trying to share it out with administrators. We're saying, "Look, >> how are they sharing it out with the parents?" >> That's the way we're sharing it out is through our committee. That's why
051the committee is so important is that they can come and voice their opinions on the policies and we're also sharing it out through like a practice you've been doing, which is posting it out for comment. We are sharing out to the community and so that's why the committee is so important to keep and so we can get that a list of everybody that used to get email and it wasn't just through the regular channels of email and communication with the district >> where people signed up via the website and somewhere there's a list. >> Yeah. >> Um and then all those and it was I mean I know there was at least 750 because that's how many >> uh comments we got on one policy. So there's a huge list somewhere of all those people
052that showed up >> and they obviously haven't been getting because We have to like you're saying we have to share outside of just the students and their >> and again we can still do all that. I'm saying look it's just adding another layer to it. We're still going to maintain all these other things. U but it's just adding another layer. That's all I'm asking. >> Well, let me comment on that. >> Yeah. uh you know I I fully understand and there have been instances in the past where we've gotten to a policy for review by the board and I have specifically asked have all the administrators had an opportunity to see this sometimes they have sometimes they haven't but I think that's an important step so I respect your effort to try to make that
053happen whether it be you know the financial team or building administrators or whoever the appropriate group might be >> having that input But uh not necessarily just at the beginning but after the policy has actually been revised. Yes sir. >> Because the people who have to implement policy >> are are really uh you know under the gun if they've if they end up with a policy that's difficult or impossible to administer. >> So whatever steps we can take in order to try and resolve that issue I would favor that. >> Absolutely. >> But that's already happening. That's what I'm saying that was Well, that was part of the person that was in charge before, maybe she missed one or whatever, but the if the actual steps are followed that everybody created together, that was happening.
054If it was a a dress code thing, I mean, that literally was driven by the principles that that's how it came to the committee, right? >> If it was um the food stuff that we had, he brought that. uh Chartwells actually brought that information. >> Um so I'm sorry that you haven't saw seen that happen or that hasn't been the way it's been happening, but somewhere we're missing all that documentation which was in the assistant superintendent's drive um with everything set up in there. So >> we'll get that >> I don't know. Well, >> maybe Jay can find it. Dave, can you find that for us? it was >> well one of the other conversations too is um you know when it comes to um the school you know obviously u Asbo it's ASBO it's
055the Idaho uh state board but uh policy committed school board that was one of the things that we asked that I asked personally because where I came from we were getting um you know we're getting those updates on a regular basis and again I'm I'm trying to be a better super superintendent for you and this is one of the steps to do that and I'm not saying that we have to I'm actually I'm saying we're not getting rid of anything better you're insinuating it wasn't good enough >> I'm not saying at all I'm saying look I'm I'm new to the I'm new to the area I'm trying to understand the policy and this makes me more involved more importantly as Mr. Jones pointed out if if some administrator cannot make it at least they can
056have the opportunity to comment on it and we would share that information with the the committee again I am not >> that was in the yeah that's already was in the flow like I say from before I don't know >> I'm not sure how it got to them can I can I ask >> it was it well she shared it out via email it was sent to all of them and everything was sent via email and then there was um the link for the feedback for comments was through a Google form. >> Yeah, we're going to maintain that. But that's from what I understand actually that we built the we built the website >> for for u feedback for people on that. >> Right. So it's the the policies is my understanding are now going
057to the website and that people are supposed to be going to the website to make comments. It's not being emailed out to people, >> which is >> it's us. >> Oh, who's it? >> Who's it being? >> Every single district member gets an email every Friday, >> right? But what about all of the other people though? Like the signed up before or the parents? >> The only email that I have is from a retired teacher. >> Um, but everybody else gets them. >> Yeah. So, we need to find out where all those other contacts were and make sure because the board has I haven't gotten one. >> Yeah, me neither. >> It should go to your It goes to your link to email. >> Oh, I haven't gotten one, >> but I've had problems with
058my email, too, because my calendar was messed up the other day also. But yeah, I have not gotten one. Anyways, there is a email every Friday. >> Well, I have not >> or you on that one, but I'm just trying to tell you, look, we're just trying to make It's nice that I can specifically say, "Hey team, administrative team, can you please take a look at this?" Because sometimes when all the policies come through, um, sometimes they can be over an oversight. Again, I'm not trying to get rid of policy committee. I I fully support it. I fully support what it's doing. I'm just trying to be more active and get a more inclusive policy um that has the experts uh reviewing that and then giving recommendations to our committee and still allowing the committee
059to do what they need to do. I'm not trying to >> Well, we're doing that. I think the problem is is that somewhere that instructional part or everything that was laid out wasn't passed to you or to >> you know, >> but also I'm asking you if can can we I would like to try it and see I do have a kind of a logistical question. >> Everything you outlined in the flowchart has to do with review of existing policy. >> Yes, sir. >> If I as a board member wanted to introduce a new policy, how would that happen? >> Same process, same procedure. >> Yeah, absolutely. Thank you for the recommendation. >> Again, there's no harm in giving a try. That's just all I'm trying to tell you. And if we get a better
060product, great. And if we don't, we'll make it better. >> So you want you're requesting to change what has been done without fully understanding how things were done because you want to make something better, but you don't know that what was going on before was bad. I' I've had counsel through our staff what was going on. I'm pretty aware of what was going on and then I've come in and been a part of those committee meetings. I have a pretty good idea and again it's not I'm not trying to offend anybody guys. I'm trying to say look let's try to make it more. >> How about we just leave it the way it is and add on as we go if it's working before >> I think that's what he's suggesting. >> I'm saying yes.
061I'm not changing anything on the committee. I'm not changing. I'm saying look, this is just making you aware this is how it like how it like you know my involvement in policy. That's it. >> The policy committee stands as is. I'm not asking to change anything in it. >> Well, your processes are changing how things were done. Correct. I know I'm not even with >> your flow chart shows a little different and then your collaborative time deeper dive policy committee role and then policy 1410 the that flow um is a little >> is different. >> It is a little different in the sense it gives it gives the board uh or gives the committee I should say uh at least something to look at. And I Mr. Chairman Thompson I love how you did it.
062Um, not this last one because I wasn't at it. I was stuck in Arizona. But the one before, you put the admin's recommendation on one, you put the policy on another, and you took the information that you felt was most pertinent. From what I understand, and from um, Mr. Massie at this most recent, you actually took quite a bit from our recommendation, from the admin, and I the administrative policy. I'm not saying, hey, look, we have to accept the admin. I'm saying here, here's another piece of pie that you can pull from that makes it more inclusive. That's it. Right. And where um with the last two uh meetings where the part of the the challenge becomes is we have an existing document that we've had historically that we've um processed through where we make
063the changes on the new drafted document. So then when a whole new policy is made and then having to compare the two side by side to figure out what is it that's really changing. I mean my um request a couple of weeks ago was please use the drafted document and then put your modifications on there so that we can see so that we're not having to scroll side by side to try and figure out what's transpiring. >> And um >> you can do that. >> Okay. >> Would that would that help? That's how it's supposed to be done. That's what I'm saying is everything we've gotten, even the policies, I'm sorry, that are attached to the agenda. >> You can't make heads or kale. It's supposed to be the policy off the website, the the
064uh changes to the existing policy and the proposed policy. We don't get that. We So, I had to try and figure out on the one policy what was even going on. I finally just gave up because it didn't come off the website. I don't know where it came from. What are we Why are we changing? What's the There was nothing >> What policy would you please? >> Yeah, I don't We're not there yet, but I don't remember which one it was. It was uh I think it was 8320 maybe. I don't know. I read through all >> once you get the number just let us know and we'll get some clarification >> again. I'm just trying to tell you I'm not trying to change the committee. I'm just trying to tell you, look, I'm trying
065to be more involved and I'm trying to the board. This is how I would like to be. >> Yeah. And that's fine. But I think we should also have the ability to instruct you on how it was being done and then if something needs to be tweaked, we can tweak it. But we're not even getting that. You came in >> when it barely started and then we got told and nothing on policy is what we've been using all these years >> and then then all of a sudden we're told it doesn't work right. It could be better. Let's do it this which yeah, we could always tweak and make better. But why don't we look at how we've been doing it to see what's broken and fix that? >> I I guarantee you that I've
066reviewed and and I'm not saying this is broken. I'm saying look it just makes it more. How can you have reviewed though when the code has nothing of what we used? >> I >> what did you review? >> I I've talked to administrators. I've I've participated in in the committee. Um so I try to gather information. Again, I'm not changing anything on the committee. >> I'm saying please allow me the opportunity to come up with a recommendation. Um Chairman Thompson said, "Hey, look, can you put those changes on same documents so I can see it and I'll and I'll try to do my best to accommodate her to make it applicable and easier to read. >> Well, the whole that came from the whole board. That's why she asked for it because the board wants
067to see what did we have, what changes look like. >> That's good. >> You know, >> and I'll work with Chairman Thompson to make it easier for her and the committee. I just want to make sure that we we get a recommendation in for that's all. >> We've never had a policy where we didn't get their recommendation. None that I remember ever. In fact, if anything, that's usually where it was driven from was the change was coming from somebody in the district. >> I guess it's just another way to include and if they want to come back to policy and add further information or share more information, they can do that. Again, that's not changing. Do we need to have any further conversation policy? >> I'm good. >> I didn't want to have anything. [Music]
068>> Thank you for listening. I appreciate it. I'll entertain a motion if there's one to be made. >> Move that we table this for a few months. Um >> just Yeah. give give the new superintendent and the new clerk time to get um better acclimated with the with the process um before we make changes to >> that's fair. >> All right, >> I second that. >> So, we have a motion and a second. All in favor say I. >> I. >> Any opposed? Hearing none, the motion carries. Moving on to policy uh 4,000 community relations. This came for first read last week or last meeting and we had two minor changes grammatical or clerical um to the policy. Any questions or conversations? No. [Music] So, are we going to stick with this formatting or are
069we going to put it? >> This is the formatting that we've used for all of the recent policies. [Music] And just for clarification, ification. Um, Sierra, you did modify the formatting just to make it more appealing, correct? Because you added the language down at the bottom >> identifying that the policies are owned by the district and just moving. >> So, the formatting did change um >> for an improvement. >> Yes, this is just to unify all of our policies. So, all of our policies look the same. They all have the same formatting. So did you go through every single policy and make changes? >> Okay. Okay. I'll move to approve policy 4,000 community relations goals as presented. >> We have a motion and a second. All in favor say I. >> I. >> Any opposed?
070Hearing none. The motion carries. Uh moving on to the Kney tribe donation. This is our annual donation from the tribe to approve the superintendent's recommendation to uh $2,000 education. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. I do have one quick thing on this. Um, it doesn't affect the the voting at all. I'm just asking that we so we've asked all of our booster clubs and PTO's to provide financials, >> how they're spending money, how they're, you know, donating to the schools, how they're how they're supporting kids. If we're sending on money that's been given to us to the LEF, I would like to see theirs and how they're spending. >> I don't disagree with that, but we
071have a board representative on the LEF board. And so I would assume that person would bring us that information. >> So are you? >> No, >> it's you. >> Yeah, but I haven't yet. >> You haven't gone yet. >> I think the uh It's this month, right? >> I got to look at my calendar. >> So, are you asking for financials from the Coupney? >> Sorry. >> No, no, no, no, no. >> Okay. Yeah. Um, the only thing I >> That's why we have a representative. >> Yeah, we are supposed to be provided with their financials. >> Okay. >> Um, but we've not been so Oh, we should. >> What do they meet quarterly? >> So, I'm requesting that >> quarterly. >> Yeah. Um so uh the board is directing that we get the financials
072from left reported to it >> and then um >> and then that could just be done annually at the same time that we request that of our booster clubs and >> perfect. Um and then the other thing is is could we please remember to send a thank you card um to sooner rather than later to the tribe uh thanking them for their contribution, their donation. a card. If you give me a card, >> I can sign it and say thank you. We'll get it out tomorrow. [Music] >> Moving into discussion, we have one, two, three, four, five, six, seven, eight, nine, 10 policies um that are coming forward. Um I uh don't believe we actually the policy committee actually made it through policy 1100 um because there was language within the last paragraph um that
073was uh challenged within the statute. We were supposed to come back to that and I don't believe we ever did. Um >> that challenge actually just came recently. >> I'm sorry. >> That challenge just came recently. >> Yeah, it was actually posted after the fact. What challenge >> to the changes made >> to the last >> the 1100? >> Great. >> That came recently. >> So I didn't challenge it. What I did is I reviewed it. Um I was just in board book. I was reviewing it and I saw in 1100 that there was language struck out that was verbatim in statute. And so I just questioned why that was. All that language was in statute >> and that came out. >> Are you talking about the last paragraph? >> I'm talking about it says
074um it's the sentence whether elected, reelected or appointed and then to have been taken. All of this is all in statute. And so it's all the language in there struck out language in statute existing right now. >> Okay. But what my my comment was wasn't anything about any challenge. I didn't know that. >> No, it wasn't a challenge. It was I pointed it out. >> Right. Right. >> Just curious. Okay. What what I was saying is that I don't think we ever finished this policy. >> So I think um that one needs to go back to the committee for review to make sure that it was um completed. Um because I recall um we were kind of confused and we didn't get all the way through it and then it got tabled and we I
075don't believe we ever came back to 1100. >> Um >> is this a first reading on all these policies? >> Yes. >> I got a question about open enrollment. Can people from out of state come here? >> So, um, and >> because I see a lot of >> I'm only answering this because like just as of an experience that we went through um last year. So, if you have people that are from out of state that are coming in, uh, we they actually have to pay it's a huge hefty >> hefty tuition and that tuition actually goes to the state department of education. >> And so, we had two people uh, two students that were flagged in the system. Um, but no, they actually were not here and so they did not or they weren't
076from out of state. So they didn't have to pay where the Washington license plates are coming from. I have no idea. >> I just see a lot of them in the parking lot. >> Can I say something? >> A lot of I deal with a lot of the proof of residency for the district >> and a lot of times people do not change their vehicle registrations for up to six months. >> Yeah. >> But they do prove to us >> when the license >> um mortgage statement and utility bills that they actually have residency here. >> So that's why we're some of that. >> I would like to point out that policy 2240 for class size, the 3010 open enrollment, the 3010P open enrollment, the only changes um to these policies were specific to the
077number of students. Um, we as a board uh voted last year, I believe it was last year, >> July of 2024. >> Thank you. >> And we made changes. However, that did not trickle down to the policy. And so, um, Assistant Superintendent Mousie brought it to the forefront saying, "Hey, let's get on board and make these changes." So, we did, and it was specific to the class sites, not the policy in its entirety. And then community wellness 8200 was brought forward by Jessica. I'm >> sorry. Go ahead. >> Where were they changed that because you said they were changed but they didn't trickle down to the >> we had it was brought to us by the prior superintendent and assistant superintendent that we needed to uh change our classroom size numbers. And so we voted
078uh we made a motion and approved their recommendation for the changes. However, because our policies were specific to numbers, when we approved the changes, that never made it over to the policy. So this year when enrollment happened, there was some confusion with what are we doing because we've got it here, but yet it was approved here and so we cleaned it up. Is that correct? >> Yeah, absolutely. Jake Matthew, assistant superintendent. Um, what I believe happened is that last year, July 2024, Superintendent Arnold brought forth the concern that the only ability for us to increase our revenue through ADA is to start to accept more kids. And so, she had a board agenda item request with new numbers that was approved. And the administrators operated off of just that document for a little bit more
079than a year. Um, and so whenever Mr. Taylor and I sat down with our principles this year to review open enrollment applications and look at numbers and adjust staffing accordingly. We found that we were looking at at least uh two different numbers that were conflicting within um either what was approved by the board or what was already in policy. And so this is just an effort again to reiterate what what Chair Thompson has stated to get everything in alignment. policy 8200, the local school. >> Thank you, Jake. Um, that was is being brought forward by Jessica Grantham. She took care of that policy um because it is a financial one and in her wheelhouse. Um, and I will say the to my knowledge policy 8320, 8330, 8330 he have been reviewed by our um crisis
080prevention team to make sure that they are um appropriate and sufficient for the information we're trying to convey and then the retention of district records. Um Sierra did revise the layout and format because um what we had before was quite winky >> and she um made it a lot more appealing to the eye. [Music] What appears to be a lot of change to that policy. Is that am I reading it correctly? >> There what was changed primarily Bob was the formatting of the spread sheet of the retention the language within the policy. There was um me scroll back up. We struck out um the center paragraph and then um just made some more grammatical changes more than anything. But the um the table that's on this policy, the way it was laid out was just
081darn hard to read. And so Sierra went through it and cleaned it up and made it more presentable and easier to read. >> It has all the same information in it. It just has it actually organized instead of >> This is probably the one Ramona was having trouble with. >> That's probably >> Oh, yeah. This in the blue. Yeah, it's nice >> because I had trouble with it, too. >> Um Yeah, that one. And uh 8320. I didn't understand the reason for once again the superintendent uh and I understand the superintendent makes the recommendation upon with the board approval then the school is shut down. Um so that was my other thing and I I haven't had time to go look at some of the statute but I did look at some of it in
082response to that and it does still stay within the board's ability. I understand the superintendent obviously is here and he would be deciding if it's an emergency, it's emergency, but I need to look at the the wording a little bit more. [Music] Just don't want to put the board in a position where we were a few years ago and it sure feels like we're going that way. Well, you know, you're going to get a lot of pressure on that last. >> Yes, sir. I'm ready. Question always comes It's too bad that you have to close school. Why is it okay that they can show up for practice? >> Yep. >> Question. >> All depends on >> Yeah, I was going to say sometimes you call it because you think it's going to be terrible and
083then it's not and it's like well >> kids could go to prep >> and it's optional too. Right. We've always and it was the same way where I came from. Yeah. It really is a discretion of the coach and the safety of the parents, right? >> But you have to make that determination whether it's safe or not. >> Yep. >> Not the coach. >> Yes, sir. [Music] So policy 8320 um there were yeah we didn't have the original policy attached and there were changes um >> I believe yes that's the one that didn't exist know it existed I do believe it was just a revision >> was it justision Yeah, it was adopted in 2008. >> And the one on the one that's on the website now is not uh verbatim, but it is mimicking
084what the statute actually says. That's the one I got stuck on because I couldn't figure out what the where the other policy was or if there wasn't one. And then I found it on the website. I'm like, "Oh, we did have it." Okay. So then I started looking at it, but I didn't I got off on one of the other policies and didn't come back to it. I figured they were first read so I could first >> look at it again. >> But yeah, it's on the it's on the website. It might be helpful for um the public when they're looking at these in our agenda to see can we label them as this is policy as it stands because it it doesn't say that >> policy drafted. >> Yeah. anime version of drafted change.
085>> Yes. Something like that that that says which copy is which. Um like we know because we've been doing it for a long time, but we're going to have new at least one new >> um board member. So, I think it would be helpful to have have those documents labeled in some way. >> Good idea. >> Thanks. Yeah, they're going to send me um there's actually a color coding on the system that we created >> that does just that because when we send it to people for comment, it's the same thing. They don't know like what chang what is exactly. Yeah. >> Yeah. So that way you can because you can pretty much answer your own questions if you have all three of them there, you know. So, is there any more discussion we'd like
086to have on the policies that are presented for first rate? >> No. >> When all these come up for a vote, >> it would be the next board meeting. >> Regular board. >> Yeah. >> 15th. 15th. Um the the change of the chart, it looks like it was um a table uh inserted into the document. Was there a reason that we changed it in the layout? Is the other one looked like it fit better than this new one with the blue on it? I mean, I kind of like sort of the highlight, but um or that just needs to be reformatted or something. The the other ones seem a little bit easier on the eyes to the float. >> We can change the colors. >> But was there a reason that we changed it from
087the old one uh >> from this? >> Yeah. I mean, that's the one that's on the site. Is that >> Yeah, that's the site. We changed it because there's things that aren't in any sort of format that makes sense. Um, and so if you look at the difference between that one versus the cleaned up one, the cleaned up one has it based in categories, >> right? But I mean the format, not the not the information, the actual format of the table of that one is cleaner than the other one. And it's the whole width of the page and it's not the other one just seemed like it shunk it down. I can stretch it out to the fifth page. >> Yeah. Or go back to that. I mean, I I don't know why we went
088to the colored thing. Do you have access to that? And you don't have access to that document. Is that why you did a new one? >> No, I I do. So, I had I made the table because it was easier to pull information and start putting it where it goes that way. But yeah, I can put it in a similar format. >> Yeah. >> The other table was alphabetized. only. Um, and the new table is categorized and it then Okay. Oh, no, it's not. Okay. Okay, look. We have one that was sent when I question um I didn't I guess I don't want to hold everybody on it. When I question the destruction of the um uh special ed records, I think they sent me >> somebody sent it to me. I have to go
089back and look. >> Kelsey did. >> Oh, was Kelsey here? You were here then when that when I sent that request. I can't remember. She sent you an email explaining the whole >> Yeah. No, but I mean there was a this table because I just looked. I didn't see it on the website, but it might be out there under something else. I don't have any more. Sorry. Are we able to move off of uh the discussion items? >> Nothing more. Okay. On that note, we will move into our dates to remember. We have policy committee on October 6th, the IBB superintendent workshop on October 8th, policy committee on the 13th, and our regular board meeting on the 15th. Um, at this time, I'll entertain a motion to enter into executive session pursuant to Idaho code
090742061 F and B. >> Second. >> We have a motion and a second. Uh, we need a roll call vote. >> Trusty jokes. >> Trusty V. >> Yes. >> Chair Thompson. >> Yes. >> Trusty Quy. >> Yes. >> Vice Chair Gerson. >> Yes. On that note, we'll take a fivem minute recess and reconvene. Okay. We'll make it 6 at 7:30 for executive session.