001Um, we'll go ahead and start recording and call the meeting to order. Welcome everyone. Please rise for the pledge of allegiance. >> To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Be seated. Do you need a motion to approve tonight's agenda? >> So move. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing? None. The motion carries. Uh moving on to our new business. Uh we have to appoint two administrators or directors to the sick leave bank committee. The recommendation um by administration is to appoint Shannon Ryder and Shannon La Fontaine as uh the board's representatives uh on the sick leave bank. Do
002we need to have any conversation on that? >> Nope. >> I would like to point out these are two new administrators which was the goal. So thank you for that. Um >> no conversation move to approve. >> Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. Uh, moving on to the ths SDCU video board. Um, we have theou. Um, I went ahead and reflected back on the LHS one because, uh, back in the beginning, uh, my concern and it was brought out at the meeting is the exclusive rights. Uh, I would recommend that the language in the THS's agreement parallel LHS's agreement simply because um on the exclusive rights, it takes away the school's ability to have any other uh sponsorships and if
003you read the language within the LHS exclusive rights agreement, it gives the it the school can retain um the rights to have other sponsors. And so, um, I would move to, uh, table the agreement until the language is paralleled with the prior um, high school's agreement that we have in place with LHS. >> Right. And we had them change that last year, right? >> We did. I pulled it up. >> It was. Yeah. >> Yeah. >> We'll second. So, we have a motion and a second. All in favor say I. I. >> I. >> Any opposed? Hearing? None. The motion carries. Moving on to the trust. Um Russy, can you speak to this please? >> Yeah, by all means. Um, one of the things when the board uh when I interview for the position and
004things like that, I talk about um you know, creating a culture where we trust each other or we act with trust. Uh a couple other districts I've worked at, they've had different acronyms and it's been based off of kind of their needs. Uh you know, the first um district I went to was Benson and they had an ontrack statement and the track standard for something you know different obviously uh pride was uh at NCO and that they created that. um trust the leadership team met and uh I kind of we kind of worked with the acronym and uh cuz we felt like collectively this was the best way to go cuz and even the board through our conversations we just talked about building relationships and and building trust and so we settled on the word
005and then we word smmith the uh the acronym to basically reflect how we would like to act as a collective group board members uh our our teachers our staff staff, our directors, and our parents and our community members. And and so that's really where it basically originated from. Um it's something that I've requested that our principles um leadership that we always reflect trust in each of our meetings. Um trust is something and the way you use it is basically like this. It's really it's really used when we have conflict more than anything. Um, you know, when you're having a trust uh conversation, it's a difficult conversation, but it's about being respectful to each other. It's about trusting each each other's. It's working for unity. It's, you know, it's, you know, all the aspects that they
006that we list supporting each other and being transparent and uh and the idea if we all act this way that we're going to have a much better culture and more importantly a much better culture of respect and uh and if we have that we'll have we'll just have work better in unity and that's what we're all hoping for here. So my recommendation is to approve. Um the title on this is trust on district letterhead. So would this statement actually be on all the letterheads or >> you know ma'am that's not the intent of it. It it's it was it was strictly to um it would be something we're going to probably post all the other districts who've done that but no it's not a letterhead. >> Okay. >> So where where do you want to
007put it? I don't I'm because it said letterhead. So, it's just to like put it on the website or put it on >> website poster. Basically, a lot of posters and then uh part of our agendas as you guys see when I send you guys our our uh Sunday check-in, I put it on that agenda. That's kind of an expectation with principles. Uh and again to before we start a meeting, we're always going to say, "Hey, look, we're going to start this meeting with trust." As I did with our previous board meeting when I with my report, that's just that's a lot of it. And I'll be honest with you, I've already used it in two situations, but we're pretty they were trust conversations and and they really worked out nicely. Uh it was just
008because we we respected each other, working for unity. Um and we're trying to trust each other. We're, you know, working for transparency. So, it's been very successful at the previous districts I've used it at. It's it's it's I'll move to approve the trust statement. Sorry. >> We have a motion and a second. All in favor say I. >> I. Any opposed? N. >> Four in favor, one opposed. Uh motion carries. >> Thank you. Moving on to the organizational chart. Um I believe we just need to update the org chart. Um however I do have uh I guess some questions on the structure. Um I'm curious why because it looks like um you are overseeing all of the directors with the exception of the federal programs director that that is under the assistance umbrella. Is there
009any specific reason why? >> Yeah, there's a the way we have the dynamic set up is is Jake Mr. is is in charge of all instruction. I feel like you know special ed is a big part of that eel which is not that big a part of is all dealing with instruction. I think it's interrelated. Uh so I think he should be overseeing those those areas. So that that's basically why we put it the way we put it. Well, I mean, this hasn't uh necessarily Well, I guess a lot's been removed off of the or chart, but um I guess my um I just uh previously uh this assistant superintendent had a huge basket. Um, and I I don't know that that was appropriate. Um, and so I just thought, you know, you're overseeing every
010single director with the exception of the federal programs directors. So that's why I was kind of like, huh, >> I they're all and I I don't like under but they're all under my umbrella. The way it's set up right now, I oversee all of them. >> That I do understand. Um, however, by the way, it's laid out cuz yes, you do oversee all of the staff beneath us. Um, but I guess the initial go-to is the assistant superintendent. >> It is that's the chain of command and that's really what the orchard is to me. I mean, is if the federal programs director has a concern, um, she does talk to the, you know, in this case the assistant soup who's in charge of all the instruction. And we and duly noted you you were correct
011in the sense that after you know Jake and I spoke about previous uh practices and and he said look I can't be effective under those circumstances. So that's why we made the shifts and the adjustments and we're dealing with sandboxes right now. Okay. And I think he said we've done a good job of separating that all up. So >> okay I just that is just a concern is that um >> and I think it's a valid concern. >> Yeah. I don't think one person should be tasked with everything, you know, because it that's just exhausting. So, >> fully agree with you. Okay. And and Jake, you can speak on it if you'd like to. >> Yeah, absolutely. For what it's worth, I feel very comfortable with this. Okay. >> Um >> I respect the concern
012and appreciate it very much, honestly. Okay. >> Um you I mean, Director Badger and I work very closely together on these things and so I don't feel like anything under her direction is really adding to my plate. Okay. >> Um like like Mr. Taylor said, it's really just about chain of command and making sure that we have this organizational pathway to follow. >> Okay. >> Whenever we have an issue to navigate. >> Perfect. >> Well, thank you for that clarification. >> Do we need to have any other conversation on the work? >> Can we get that put on our website? >> Yes. Yes. >> The old one's out there and I agree. There's a lot >> um I got pulled away. I didn't be able to study it all, but I did notice a huge
013discrepancy. I wish or difference, not discrepancy, but a difference. I wish that would have been attached to the agenda instead of having to go because I would like to have known what the differences were. >> Oh, the old or with the new one. Yeah, >> it's on there. It's on the website. You have to on the district >> tab, I believe it was. So maybe that's a good thing when we're changing from one thing to, you know, we're revising something or updating or or changing something that we have the previous version and the new draft version because obviously this isn't going to be on our website yet >> because it hasn't been approved. So, but if we could if we don't have to go out and search for those documents to compare >> great. >>
014Thank you. >> Scroll down. >> Yeah, because I know there was an abundant >> Oh, I see their names and they left their names off here. Oh, I see. So, it just isn't all the detail. >> So, what did we do with the nutrition program? >> Sure. It's under Jessica Grantham under the chief financial operations officer. >> I can't see if there's a Okay. out. >> So everything's basically on there. Just shift under the new Okay. >> Yep. >> And again, like I clearly stated, it's it's just about chain of command. Uh that's a really big deal with me. And if someone bypasses their director or bypasses their principal or they bypass Jake or where that sense or you know, it's just important to say could you speak to that person? Uh because that's your
015chain of command and I just think it it helps to define sandboxes and let everyone know where they're supposed to go to. >> Sure. Yeah, I don't have any problem. Whatever works best for you. Um, but at what point is it appropriate to bypass their chain of command? >> I would tell you after uh when is appropriate is the question is um you know when a person comes to me and says that you know hey look I've spoken to Mr. Massie I don't like you know we've met multiple times and I I no offense I don't agree. That's when it's appropriate. And then at that point probably I'd bring in Mr. asking and we'd have a conversation or schedule it together and and try to find a solution to the problem. >> Yeah. >> But
016yeah, all the the first question is have you spoken to your supervisor? Nope. Well, then you need to speak to your supervisor. Second question is, oh, if it is yes, well then fine. Let's let's have a conversation. And I usually listen anyway. I'm still going to turn it back to the director or their supervisor. >> Sure. Okay. >> Make sense? >> Yeah. Yeah. That's a no. That I think is the way it should be. I mean, as long as everybody else has that understanding that they if they do, so let's don't hit a roadblock that they can obviously go to the next person up, whomever that might be, >> right? I mean, I'm fine with it. If it works for them, I mean, >> thank you, Trusty. Chris, >> do we need to have any
017other conversation on the orchard? >> No. We'll entertain a motion. >> Move to approve. Second. >> We have a motion in a second. All in favor say I. >> I. >> Any opposed? >> Hearing? None. The motion carries. Um, we have the FFA Nationals itinerary. >> This probably should have just been a discussion item because we said that we were good with it. We just had some questions on >> right >> to approve again >> on who was how many chaperones and >> correct >> and whatnot that I sent that >> we did receive an email. >> Yeah. Yeah. >> Yeah. I got it. It's all good. >> Well, isn't that there was that was a separate trip. One was to No, it wasn't one was Kansas. This is Indianapolis. >> This is the national
018conference. >> That's I'm under the impression that it's the C. >> Okay. My my apologies and it was is my um I just misread it I guess. My apologies. >> Yeah. So this is justformational. >> Yeah. >> Okay. Uh moving on to the position rec control request. >> Um greatly appreciate the information that's provided. It looks like these new additional requests are going to cause an increase of 317,000 um or actually 316,000. Uh at last week's meeting there was some uh because we didn't have the attachment. Um, we were going to be, I believe, 25 or 48,000 to the negative on the additional requests from last week. And now it looks like we will be a,000 in the positive. Is that correct? Okay. Um, wait, wait, wait. No, that's only for the positions that are
019being requested at this meeting, not all of the positions that were approved last time and are being considered tonight. >> Correct. Last week it was we were going to be to the negative of 48,000. >> This week with it's with just the new amounts that's been asked, we're going to be to the positive 1,000. So we'd actually be like 47 negative. Yeah. >> Okay. No, I had that straight in my head, but thank you for clarifying. >> Basically a wash. >> Well, not really. Not if we're going naked. >> $47,000 isn't a wash. >> Be a new additions. I'm sorry. That's what I Yes. Our hope again in our projections is that we still usually because people register late, we're you know uh Jessica and I have predicted probably either one to 2% uh increase
020in our um ADA well kids in the butts in the cities I should say. So 88. So hopefully that'll cover some of that and hopefully make up a difference. >> So as of today we're going to be up about units. >> Yes. Uh Trusty Jones, uh Jessica Ground, chief finance officer. As of Monday, when we were looking at this, we did sit down with all of the secondary and elementary admin team separately. It was a great collaborative conversation. Um they came with some really great ideas on how to make sure that our kids were supported um and had the teachers that they needed. Um we had some really creative solutions that led us to only having to ask for for teaching positions at this time. Um yes. So at that time I'm predicting based on
021where the enrollment lands and how we get reimbured from the state to be up about three support units um from 214 to 217. >> How much difference is there between Monday and today? >> I have not looked at the numbers today. I apologize. And if you looked at the numbers today as compared to last year and the numbers on the opening day compared to last year, how much additional enrollment might we anticipate? >> Um, as of Monday, we were still down 174. The positive to that is I had predicted we would be down 200. Um, so we're that's why we had that increase in support units because we're we're not down as far as we had anticipated based on rolling over all the classrooms that we had last year. >> Um, I again I apologize
022I haven't looked at the numbers for today, but I'd be happy to bring in the next time. But um, based on that, I think we're still going to probably get another 50 to 60 students come in. Each one of those students, depending on where they land, we figure it's about additional 5,300 in salary based proportionate revenue. Um, if they all come and attend, >> how how much additional? >> 5,300 per student. >> Per student. >> And so 53 * 50 >> Mhm. >> equals >> You're asking me to do math in my head. >> It is 265,000. >> Okay. Thank you. >> So in theory, >> round it to 250. >> Yeah. So in theory, we should be not in the hole anymore at that point in time. Um, and have some flexibility um within
023the budget. That's where I was trying to get to. >> I move to approve the recommendation of the superintendent to hire the personnel that are listed. >> I'll second it. >> I have a question. So where will we get the other the deficit the 48,000 where are we taking that from? Uh the fund or >> for right now it's going to come from fund balance. However, if any additional students that enroll at this point just help that bottom line um to kind of get us out of that. Granted, I would love if we would hit last year's numbers. It's we're not quite tracking there just yet, but we could be surprised. Um I'm just happy we're not 200 down like we initially thought we would be. So, >> so we have a motion and a
024second. Um, do we need to have any further discussion? Any other questions? >> All right. All in favor say I. >> I. >> Any opposed? >> Hearing none, the motion carries. >> Thank you. >> You're welcome. Thank you. Moving on to the alternative authorization. This is just for one educator, correct? >> Yes. >> Okay. >> Do we have any questions or conversation that needs to be had? >> No. I guess I'm just a little curious like have we approved the hire of this individual yet? Um, I have to I have to see if he was on my last workbook agenda. >> I just find it interesting when it says to teach the business courses for which he was hired. He needs this. So, it's I just feel like >> we're kind of putting the cart
025before the horsesish. If we're not approving these alternative offs before we're >> hiring somebody, it's I mean, >> what if we I'm not saying we're going to, but what if we said no? >> Then you have to >> resend your offer to this indiv. I just >> I just don't feel like that's a >> Well, I'm trying to see if it was on my last hire report. I can't find a report. Yeah, he was hired on the last board meeting on August 13th. >> So, I'm curious then to follow what Trusty Bane saying when we hired him, why did we not do the alternative authorization at that time? um because we were um still trying to get paperwork and everything together. By when he when I did the alternative authorizations, he had just been um
026hired. It looks like he was for consideration on July 29th. >> Oh, so it was just timing. >> And I did not have his certificate at the state hadn't even been approved yet. >> Okay. because he had a three-year interim and we were checking into things on and to see if he had fulfilled his conditions so we could do a teacher to new on a fiveyear. >> Okay. So, help me understand before you have everything that you need, you're bringing people to the board for approval for hire, >> right? So, we we were knew that we were going to be able to do an all off on him, but I was just waiting for confirmation from the state >> if we needed to actually do it. >> Right. >> Y that's why >> because he
027had CTE in another state and he thought he was going to be able to get CTE in this state and we I wasn't even sure of what his original CTE was until recently. >> Okay. >> So, as you said, timing >> Mhm. I will move to approve the alternative authorization as >> requested. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing? None. The motion carries. Moving on to the Seringa student services contract. [Music] Um, a couple of things. Go ahead, introduce yourself. >> Kelsey Badger, federal programs director. >> Yes. Um, I understand that we have had this company before and then not and whatnot and now they're back on the table. Um I'm a little concerned that uh their expectation is for the district to assume
028um all responsibility for the services that they provide. Is there a reason why there's no indemnity clause? >> Um I well we just took what we had before and went with it. Um and so that wasn't a topic of conversation. >> So no one thought about the indemnity of the district before. Well, we would had always done it was in the previous one and then we would just always move forward with what it was and so she just updated it with >> um some new information. The reason why we declined it previously was after COVID it was extremely hard to um everywhere to when people were out sick. >> Um but IEP wise, if it's in their IEP that they have someone and then this is a contract and they don't show up and we
029don't get notice, the school district didn't have anyone for the student. And so um to gather staff for her. So now she's fully equipped and um that was the reason why discontinuing and so then we just kind of renewed the dates on the old agreement. >> So the services provided are on an as needed basis and a per hour basis for the service. >> Correct. Yeah. And we reimburse Medicaid every 15 minutes. So their reimbursement rate for their RBT. So a registered behavior technician is $24. And so she's charging us an hourly rate of I think it's 54 or 56 on there. But um so we'll be able to do 15minute increments and be able to get essentially money for them coming into our schools working with our students >> because of certification. >> Yeah.
030our reimbursement rate for Medicaid will be higher than what they're building what they want us to pay them. >> So if they come in and provide a service for one hour and 15 minutes, what would the cost be and what would the reimbursement be? >> So we're able to bill for every 15 minutes at $24. >> I don't have anything in front of me to do a math. I'm sorry. >> It's all right. Um, so yeah, >> 120 and they're filling 56 I think is on it's on that form 56 an hour. >> So >> and then another 15 minutes. >> So we would actually gain some. >> Correct. >> Yes, >> that's my point. >> Yes. >> Well, I'm a little bothered that um they are expecting us to indemnify them, but they are
031not going to end indemnify us. I would concur with that. >> My other question is is does it really cost the district $56 an hour for behavior interventions? >> No. No. I mean, that's why don't we hire instead of going with the outside service? I I just can't imagine that if we had someone on site dealing with the students that it would cost the district $56 an hour for an employee. Correct. So, anytime that we bill for for RBT services, we what the district pays and what we're able to reimburse, we are gaining money. Um it just happens to be that there's not very many RBT that come to school districts. They're hired through an agency because they can have they can work eight hours a day for some. >> Yeah. Yep. >> Yeah. And
032so, um, >> we do that. >> We have a few unique situations where the students have outside services and it's been successful and to have that trans like the transfer of skill be able to come in working with that same person. This isn't going to happen often. There's only a few students that this is recommended for. Um and so it's just a really great collaboration that we have with them and the families that um they've been attending Servinga for many years. Um very confident with th those um and there's not always just one single person that works with the student. There's usually multiple with the student which is nice when students or um RBTs are absent. >> So it just gives that flexibility with the school district really to focus on academics instead of focusing
033on the behavior issues. >> Yeah. Well, I was just wondering about the the cost though and I I didn't know that we had ran for um behavior interventionist or specialists or professional or I mean pick any one of these. I don't remember seeing that ad. >> So, I brought to the board a couple Sorry. >> Yeah. And I was just wondering the cost to the district. I mean, I understand why you go with the outside and if it's the same person dealing with a student that makes it nice, all those kinds of things. I brought to the board maybe in the June um for us to be able to add to the salary matrix RBT certification and so we do have a few um that we'll be able to move up that have that certification.
034So we do have a >> right but did we run an ad open ad out for outside of the district people to >> so we so we haven't ran an ad like that and solely because um students have to have Medicaid so we have to have students in district that be able to run and then is it's up to the team if we truly feel like it's best to have in-house or to run it um outside. So we have it's just a case byase >> situation. I would hate to run an RBT ad and get all these applicants and we are not able to hire for that. >> Right. >> It's just based off our need basically, right? >> Correct. Yeah. >> So, we can't predict the need. >> There might be a time that
035I have to run that and say, "Hey, this is what we're looking for." But at this time, our in-house people are be able to do that. >> The reason why we are doing contracts is because we've had a few students that um we have not been successful with that really have outside service. And so, um, I think it's in the best interest for them to to try this. >> I I don't have any other questions. >> Okay. Um, I would move to table this contract until the proper indemnification language is in there to protect the district. Um, as it obviously is protecting Seringa. >> Sher Thompson, sorry to interrupt you. Can I get some clarification on what >> what line you're looking at so that uh director Dr. and I can address it? >> The
036district agrees to number one accept responsibility for all services provided under this agreement that are delivered pursuant to student IEPs developed and maintained by the district. >> Page four. >> Yes, on page four. Okay. >> And then um it does state uh number two, the district agrees to defend indemnify and hold harmless seringa. Um, however, nowhere within this does it state that Suringa will uh defend and indemnify and hold harmless the district. That language, I think, is critical because it's it's it's a parallel within the contract. I think um they need to be willing to enddemnify the district if they're expecting us to indentify them. That's fair. >> If their if their employee deals a malf some way or another, >> we don't want to have to assume that responsibility. That's really their fault. >>
037Yeah. >> And that's what needs to be. >> Thank you. I appreciate the clarification. Just wanted to make sure. >> Not a problem. >> I can I ask a clarifying question? We do have students starting on the 2nd. Not sure if we have a board meeting before then, but we do have at least one student that would need this service. >> So, we do know of a need >> right now. Yes. Yep. That's why I open contract. >> Mhm. >> It's one student. >> How long would it take you guys do you think to have that clarification? Basically, I mean, they could just do copy and paste up there underneath the contract that we'll provide. Typically, it's a mutual thing anyways. They have a unification clause. >> Yeah, potentially not long at all. >> Serena
038is really good about getting back. So, >> they're extremely responsive. >> I would have it back by tomorrow, but I just >> when's our next meeting? >> Will we all be together on Monday after breakfast? Have >> a quick board meeting then. All right, let's eat. Let's go. Well, it's the only time I can think when we're all without making another date if we're all going to be there. >> I mean, it's odd, but it would work, you know, in this situation. >> I mean, I don't know. That's just my board meeting is September 3rd. >> Yeah. >> And would school start the second? >> The second. Yeah. Would the board consider approving this conditional to some specific language? >> That's what I was going to ask. I suppose if the board's confident that >>
039I would review and the criteria then I I won't I won't I won't sign it. >> Yeah. That the you know I guess they are confident that the language was appropriate. >> Um >> I could share with Chairman Thompson to before I would agree to sign. Do we have another agreement as a template? >> Currently under outside contracts is we don't have another agreement >> with that we could I'm not sure last year. I don't care to tell >> Well, I would be comfortable going that route if the language comes from our attorney. >> Yeah, I would agree to involve on that. Yep, that's a good thing. Is that your motion? >> That's my motion. >> Except I have a motion to table. So, would you all like me to rescend that motion? >> Yes.
040Can I resend the motion? My motion. Bob, make your own. I move to approve the agreement subject to the inclusion of old harmless clause being entered into the the agreement the language come from our district attorney. >> Second. >> We have a motion and a second. All in favor say I. >> I. I. >> Any opposed? Hearing none. The motion carries. Uh moving on to the bus route. [Music] So, it looks like they're want they're wanting to add >> pickup's not a new route. >> Six six additional stops >> stops. >> And now this is due to a misinterpretation of the mileage. >> Yes sir, it is. We were told as the crowfly and then when we checked check check the law that was not the case. There was no crow mentioned. >> Well, I
041guess I'm just curious um because apparently the state department of education's guidance is a 1.5 mile radius. However, the statute is >> vaguely clear. They Yeah. >> Um that it is 1.5 mile from stop to stop. So >> yeah, you you you go to the intersection of the student's driveway with whatever public road it is, county or state or whatever. >> It measure a mile and a half from there to the either the nearest school front door or the nearest bus stop. >> That's the way you look at it. They were outside of that. So, did we check the other route specifically the one up in uh Apple that they left the schoolhouse to >> and the kids come all the way down? I mean, that in itself is much further than a mile and
042a half just from that road to the Dollar General, >> Jessica Grant, the chief finance officer and trusty Gerson. Um that stop um is considered eligible for inlation. So that's the justification for how far out that stop is. That family will be eligible to claim mileage from their driveway to the new stop port because of how far out it is from that mile and a half. >> And trust I also called that parent specifically and we spoke about it um and as I wrote he wasn't particularly happy about that agreement but he understands and and I just said that's the best we can do for that. And the conversation that we've had with the handful of families that have reached out to the district office specifically is that as our bus drivers are doing these
043routes and as we're getting used to the time it takes, if we're able to add additional stops back, we will as long as it's not adding additional time to the route so that kids aren't getting home later or getting picked up earlier. >> Well, when you live that far out, you're sort of used to getting home late. me as a kid. I was the first one on the bus, the last one off, and it was dark when I got on and dark when I got off. So, >> uh my my concern is though, so none of these stops are in are eligible for in lie of >> they were right on that. They're within that mile and a half within the new radius based on the way that it was looked. I know Jessica, >>
044they're inside the mile and a half. They're not for they're outside of it. So, they're based on the mile and a half as the crow flies, they're not eligible. But because they're 1.7 miles, if you do it based off of the statute language, then we do need to create a stop for them. Um, and we already had an existing route that was going to go right by that stop. So, it was an easy >> fix. And then what kind of resolution then if you followed up with all those folks, what kind of resolution did you get with for the um family the um single parent family out on uh off of Remington out by Apple and Warel and um Clagstone. She has five children in the public in the district now. All of her others
045are older and she has one child who um has challenges. Um and even just getting to where the bus stop was a lot of times because that's 50 mph speed limit. Um they would have a problem trying to get their sibling, you know, controlled because of the students challenges. So now they have to go um even further and out onto Claystone instead of where did anybody has anybody? >> So I will tell you that every parent that called me I called them back and we discussed it and obviously it was great through that those conversations we did realize that the statue >> was you know it was clearly stated and the radius wasn't wasn't correct. So that's why we made the adjustment with this parent. I can't particularly and again I'm still trying to learn
046the areas. You can tell that person to call me and we will >> I'll give you her inter because I am concerned that she's a single parent with she has she has no connections in the community. No family, no friends, nobody. >> Yes, ma'am. >> Um and the one student has whatever the challenges are of this student, she's >> Yes, ma'am. >> concerned that now they have to try and go and you know how snowy the roads get. Well, you don't yet, but >> the roads get really the roads get really bad up there. >> I get it. Absolutely. But I mean, I I can tell you I can only address it if they if they, you know, come to me and and address it, then we can work with our team to try to
047solve the issue. If there is a solution, >> are we Oh, go ahead. Uh, do you know offand how many students were out there um that have to go to the Dollar General now in total at that stop? I think we made we >> transportation director Jessica Diner is working on a very detailed comparison. She sent us an example of the first one that she did. It's amazing. Um you you had asked to see what the routes were before but the routes are now and how many children we picked up at each stop, not just families. She sent us a preview of that um and is working to do all of the stops for you. So I >> She showed us at the I'm sorry I don't mean to cut you off but she showed
048us that night uh at the meeting. So those were the maps I was asking for. I just wanted to see that map and the prior map. >> It's very very it's a great >> I didn't want her to reinvent the wheel. I just >> know it's it's a better wheel. >> It's a great way to look at the two and then answer the question about how many students were at each stop >> because I I appreciate that they're in lie of but the bottom line is for years we've been picking those families up. We have families that have two working parents. They're very rural, which is a lot of our district north. And now we're I mean, we're making all these exceptions because we found that we were wrong. >> Um I I just don't
049like doing that to them, leaving these kids to have to go six miles to get to a bus stop. Yeah, we did I did speak to those parents specifically and we we came up with a compromise but also uh we also came up with the idea of if we can make the route work, we would also we would do that too. So we what we asked for was let us run the route. Let's take a look at it and let's see what we can do to you know lessen that distance a little bit. But they did like the change because we uh we're going to drop them I talked to Miss Thompson Thomas I should say and we are going to drop them at a for right now. um and they felt a lot more
050comfortable than Dollar General. So parent made it very clear that she didn't feel very comfortable about that and I concurred. So that's I said how about the school? She's like that's a much better option. Thank you. >> I'm curious. Did we eliminate all routes on Diagonal Road? >> I would have to go back and look. I apologize. I don't know that off the top of my head. Transportation director Dana was not able to attend tonight. So I try to be as prepared as possible, but she knows it like the back of her hand. The other thing I would say is once as as a courtesy um once this is all set in stone so to speak if there are routes on roads that we've eliminated or certain things it'd be nice to let Lakes Highway
051District know and whoever else I know they plow the majority of our district because that way their guys aren't up at 1 and 2 in the morning to make sure the roads are clear by 3 to 5 for for the buses. Uh that was something that the director had requested before if you know a route is closed or whatever. That way they can focus more on where actually the buses are going to be. >> Chairman I'll I'll contact. >> Thank you. >> Jessica has a great working relationship with >> well thank you. Out of curiosity, how did this all come to light to start with? >> Uh phone calls. Uh the parents called me and we had uh we talked about conversations in regards to the distance and and I said, "Well, you know, we're
052going to look into it and uh we got together collaboratively and then we checked got into the law a little bit more." Um um Jessica Diner did a great job of looking into it a little bit more, diving into it and she said, "Hey, look, I think this is this is the best approach." So that's how we did it. >> There are about five routes involved here. Have you at least taken a cursory look at all of the routes to see whether or not we have a similar >> That is my understanding. That's why it's not just like the middle school and Lakeland High School. That's why there's additional routes up north because she did look at all of them to make sure that we were meeting the letter of the law. >> Our hope
053too is once we this is a new route is that once we run the route, we'll read and adjust as I wrote to the public when All the press was asking me for statements. >> The parent that initially brought this to our attention was one that lives in the LMS LHS zone. Um, so we made sure she made sure Jessica. It's been a lot of work for her to make sure to go back through I think at some point I would really like to see detailed information on the compiled. I know I can go data myself on last year and the year before's transportation cost. I guess I can just go back and look at it. I just really having a hard time with this that and I know we like to blame it on
054the levy, but the bottom line is is that we've got all these buses sitting around that run. We I've said you know and I know you know the whole thing depending on what conversation we're have somewhere you know 15% or whatever we lose from the state we only get 85% but it just all these people pay taxes and they use the school and I know we're trying to save money and do all that but I just I just have a hard time when we used to do it and we can't do it anymore. Um, Trusty Gerson, I'd be happy to bring that just, like I said, Jessica's already working on the maps for you. I can bring a breakdown of the transportation budget to you and show you how it offsets against the revenue we
055received for transportation. Um, we were a million dollars over, which is where I was directed by the board to help get that down. And so, part of that work was trying to >> Well, I think that was a recommendation from the the prior administration. I don't think that was the board's idea. Um, yeah, that's that's fine. I just I just think that we could have cut somewhere else and got the kids to school and maybe did something with something else. I don't know. >> Cuts are tough, >> you know. Well, the thing is is like one comment I received quite a bit was, I voted for a levy and now I have to get my own kid to school. when the levy part of it, of course, it was a half a million dollars, not
056the million, was for transportation. Now, we can't provide the transportation. So, we've used the law in our favor to say, "Well, you have to drive now, though. You can get paid for doing it." When the whole thing is is they're working. They can't They're going to have to find some other way to get their child here. Yes, >> sir. you know, so and and that was the response I got over and over when people were contacting me. They voted yes second time around and and it was mainly everybody at North trying they oh that was a perception anyways >> I would tell you that tell them to call me we'll work through the situation that that was the best thing with these parents >> some of them I did the thing is is they're you
057know >> that'll help us solid again to speak to you is great and support that 100%. But the more you you point in my direction, our team direction, we'll come up with solutions as much as we possibly can. Out of the four parents that called me, we solved three of them. One we couldn't solve, unfortunately, as with the issue that you talked about. >> Right. Right. >> Yeah. I did. I did. They don't at this point. They're they're a little upset, but >> understandable, >> you know, >> at this point. >> All right. I I don't have any more discussion. >> Move to affir the recommendations for the additional stops as outlined. >> Second. We have a motion in a second. All in favor say I. >> I. Any opposed hearing? None. The motion carries.
058>> Thank you. You're welcome. >> Thank you. We appreciate it. >> Okay. Moving on to the discussion item of the regular meeting date change. Chairman Thompson, did you get the new um the updated information? >> I did. Um and just for transparency, um the reason there was new updated information is because I did call legal counsel today, uh probably an hour before our meeting. So, um I just wanted you to know I simply because her answer, your question and her answer didn't align in my brain with what was being asked. Um, >> but I truly appreciate being shared with the information. Thank you so much. >> Right. I just I didn't have an opportunity to share. >> I want to start calling lawyer >> just for fun. >> We talked to the lawyer. She said
059she won't speak to you on Friday. >> All right. >> Probably. Um, but yeah, I think uh did we all get that or did it just come to >> I think it just you and me and >> Yeah, I already like >> what was it 30 minutes before the started? >> Here it is. >> Yep. You, me, and S. >> Yeah. And I didn't I didn't ask her to. She just she said maybe my her dialogue wasn't um clear. Bottom line is um she did give me some new language that um come January when we set our new meetings dates um that we can add the language to our um motion to help protect us when we do need to reschedu. Um, I did pull up the minutes that were adopted and unfortunately the way
060our motion was back in January, um, the motion for the meetings um was to set date, time, location, regular board meetings. The motion was uh, board meetings on the first and third Wednesday of each month and that was seconded. So because we have asked for two regular board meetings on the 1 and 3 um we are bound by that according to statute. Now statute doesn't require us to have two meetings. Now statute requires us to have one meeting. So, we are going to have to write out this year and come January when we calendar our regular board meetings, um I'm going to bring my little notes of special language to add to the motion so that we can hold a regular meeting. We can um state that we're going to potentially have special meetings. We
061can identify dates and times for the special meetings and they still fall under that umbrella because the statute only requires one regular meeting a month. It does not we are exceeding what the statute requires. Therefore, you know, we don't need we don't need to. We should just call for our one board meeting a month and then we can discuss holding special meetings. And if we choose to give a date and time for special meetings, we're fine with that. Um, but unfortunately our our motion did not include language to allow us to adjust the date, which is something new to have learned because we've never included language. Um, but we can do that next January. We've only got a few more months left to write out. >> In short, we cannot change the the weeks of
062our >> Not today. >> You're you're stuck for now. >> We are. >> We'll fix it in January. >> Exactly. But we don't know what city council is going to do for their >> correct >> at that point either. So >> So maybe um Sarah, if you could make yourself a note to maybe inquire of city council. Um but don't they set their their year is >> I don't think it's January to December. Is it >> October? Their fiscal year is October. So I don't know what their but I don't know when they set their count. I don't know when their annual meeting is. >> Okay. So, if you could um look into city council, call over there, maybe talk to Leon, ask him when their annual meeting is, when they set their meetings, and
063then I would request that you also call this um city of Spirit Lake and the city of Apple and the city of Bayiew. I don't know that Bayiew has >> Yeah, they do. Those are all on Tuesdays. Well, Bay has one on Wednesday. Yeah. >> Okay. so that we have enough information to make sure that we're picking a date and a time that can accommodate going out in the community and to these other meetings. But if we don't have the information, we're just picking a date. >> To to clarify, there there is no city in Bayiew, but there is one in Lake. >> Well, well, Ramona just said that Bayiew does have a city council meeting. >> Well, they have a council council. Yeah, they have two groups down there. >> So, it's a council
064maybe not a city council, but a council meeting. >> Okay. >> Yeah. But then also please call Hower. So just all of our surrounding communities that are part of our district so that we have that information. >> And the other one is the u the commissioners the counties uh dates too for their regular like they have >> all the time. >> They just meet all the time. They don't they don't have a scheduled once a month meeting >> public meeting. >> Like their like their budget hearing is this month for the 27th. So there are particular >> right >> meetings that they do. Um but I think it might be cool sorry trying to stay awake. Um I think it might be cool to have on the web page like a notice to all of
065our constituents like hey here are all these other meetings when they're meeting if you want to go. Um because then it just shows that we're supporting our surrounding communities as well. Um, all righty. Any further discussion on the regular meeting date change that we can't make until January? >> The only comment I would have is the reminder that it will be nice if we can schedule at least three meetings outside the administration office. >> That's right. You did ask for that. >> Yeah. >> Rotation meetings. >> And I won't be there in January to help you. >> Okay, Bob. >> Wow. abandoning this. >> Yes, I'm so big. >> Also, >> oh, come on, Bob. >> Um, if you remember, the other thing was the reason we chose two meetings and we haven't stuck to
066it was to split so we could have two sane meetings. >> Mhm. >> You know, but we didn't stick to it. So, now you're saying every meeting we're going to do one a month and cram everything into >> No, no, no. What I'm saying is first of all our motion in for the last six years our motions have always going >> no we can still hold the two meetings but when we motion for our regular meeting that will be once a month right >> then we can motion to hold special meetings on a specific date and time just so that we're already made aware that we're going to hold you know should we require a special meeting which we're getting into. Um >> yeah I got all that. All I'm saying is we set two
067meetings for a reason and we've yet to do it. So that was my point. >> Well, no, we've been holding two meetings, >> but I mean to split it up so that we have two like two-hour meetings or something. Remember that was the that was the initial all of this certain things goes to this and then all of this certain thing goes to this one. >> Correct. >> And I No, I hear you. But I would like to in defense of that I would like to state that um our meetings have run long simply because of executive sessions. It hasn't had anything to do with our regular business conduct. >> Um because we have been doing really well at staying around an hour, hour and a half. >> Yeah. Um, so, uh, I do believe
068it would be the intent to still hold the two meetings, but if we put language in there that will protect us as a board because right now there's not really anything we can do whatsoever, but because >> with all that >> All right. Um, any other conversation, >> please. I'm I'm working on it, dude. We have dates to remember. Everybody remember your dates. zones are wrong. >> Uh, >> five. Oh, >> Four and five. Yes. I apologize. >> Sorry. >> Not a big deal. >> Oh, yeah. We don't have a six in zone. >> I just added a six. >> We're just making I decided we should >> Bob's available for six. >> Exactly. Bob's available. >> You'll be in zone six. >> There we go. >> Zone six is just Bob's house. disappoint. >>
069All righty. Um and then uh is there any input for future agenda items? >> We got nothing. >> You got nothing. >> Seriously? >> All right. On that >> actually. >> Oh, see >> we're doing all this uh remodeling. I I brought it up to the old superintendent. Mhm. >> Um, when we do our landscaping, I think we need to clean it up kind of like at the high school rock with bug guzzlers, slow growing trees. So, we don't have to maintain um we don't have to maintain that stuff because in the past it's gotten out of control and then we have parents come in and clean it up or or employees to do it, volunteer to do it, you know. Just thinking, you know, >> no. Saving water, saving time. >> Have you guys
070had any games yet? >> Our first We had a jamboree. >> Okay. >> Our first game is on Tuesday. >> And I did. >> I just go ahead. I was just going to say good luck to all the athletes in starting your season. >> Here we go. >> Yeah. >> I just was curious. I thought we were putting a lip on John Brown on the concrete and it's flush, but then we were going to do Ballards, but there's no Ballards. I know they're in Tim's office, so >> I think they just haven't been placed yet. >> Go ahead. >> They just >> seconds. That's all you have. >> Yeah, I'll get super just the concrete hasn't cured yet. Um, which is why they haven't installed the Ballard yet. Um, so those will go in as
071soon as the concrete's cured. Um, okay. Just to remind you that the flag poles at the three schools will go in after school starts just because we had to wait on the flag ples to arrive. >> Gotcha. Okay. >> All right. Then if there's nothing further, I will go ahead and adjourn the meeting at 7 p.m. >> Good job, everybody. >> Well done.