7.16.25 Regular Board Meeting of the LJSD Board of Trustees

001We're going to go ahead and Oh, can are we recording? Yes. Thank you. >> Give me a hand. >> We're going to go ahead and call the meeting to order. It is 6 o'clock. Welcome everyone. Please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Please be seated. I do need a motion to approve tonight's agenda. So moved. >> Second. >> We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. Moving on to announcements. I just want to remind everyone that these board meetings are business board meetings and they are held in public. They

002are not public board meetings and that the board is governed by Idaho code title 74 and title 33 chapter 5 Idaho administrative procedures act or IDAPA and we do follow our district policies. Um now I would like to yield to our superintendent uh Mr. Rusty Taylor uh to comment in announcements. >> Thank you, ma'am. Appreciate it. Um I just want to just kind of give an idea of what my world has looked like over the last couple of weeks. Um I've met with all the principles through phone and through um Zoom depending on them. I met with the high school ads um activities directors is what we call them down there. I met with directors um and we've had great conversations that I've emailed to all of you on Sunday. Um I'm very impressed with

003all of them and their talents and they bring a lot to our district and I'm very excited about working with all of them. So we have a very strong staff and I'm just impressed with them. Uh and I've done this for 30 odd years. So um again I was very impressed with their effort with her conversations. Uh, next thing is I'm um I also uh as you may know I met with all of you guys and uh we had a great conversation about expectations and I'm hoping to meet those expectations. Um please let me know what I can do to follow my expectations, get me back in my sandbox as we always keep talking about. Um finally, I'd like to talk about something our leadership team has developed. Uh it's for right now it's just

004a motto. uh we're we're still working with it. It's in draft form. So just know that uh the motto for this year is one district, one mission, every student every day. And so that's what we're going to try to you know every day start off and live with that. Um we all we've developed what we call an act statement or a norm. Uh and it's a acronym. It's called trust. Uh so if we have a tough conversation, we call it a trust conversation. But it's obviously an acronym. It means first letter T is uh trust each other. Uh build relationships grounded in honesty and reliability. Respect each other. Recognize every person has value and deserves to be heard. Unite. Strive to understand uh one another and work together common on common goals. Support each other.

005Help each other grow especially when challenging challenges arise. And finally, transparency. to be open and honest while using good judgment in how we communicate. Uh finally, I would say um to you um I'm truly looking forward to this year and the opportunity that uh staff and the parents and the trustees have afforded me. I'm also looking forward to uh the support of the trustees. Um uh we will be uh in the what you'll be providing us throughout the year for a successful year. Thank you. >> Thank you very much. I appreciate that. Um and I would like to note it's I mean I know we are in announcements but um with respect to the motto um one district one mission every student every day. Um I believe it would be appropriate um I know Rusty

006is like Mr. T. Is it okay for me to call you Rusty? >> Please call me Rusty. >> Thank you. I appreciate that. >> I'm not overly formal. So >> every once in a while I'll call you Michelle. All right. I would prefer it would be all the time, but that's okay. >> Um, >> I know that when at least I took seat on the board, the district already had an established mission and vision and it was not necessarily something that the board was part of and then we went on the direction where the board created its own vision and mission and then nothing ever seemed to gel or mesh or um be embraced by all parties. So what I would hope is that our new superintendent in working with the district um all the

007administrators etc and the teaching staff etc that united we could all create one vision and one mission for our district that we can all support um corporately uh individually and collectively. Does the board have any angst with that whatsoever? >> I would second that. >> Thank you. I like it. >> Sounds good. >> Okay. So, >> thank you so much. And I have all my tasks of things to start to do. >> Perfect. Sounds great. Then just um when you've got it accomplished, bring it back so that we can adopt it and we can all be in support of it. >> Absolutely. And thank you for your support. >> You're welcome. >> Moving on. Um we do have public input. Uh is there any other public input besides the one? >> Okay. Um we have

008Anita Dupick. Am I getting that right, Anita? >> You are. >> Yay. >> Anita Dupick, Ralph. Good evening, Superintendent Taylor and board members. First of all, I wanted to mention to you I was born in Bisby, Arizona and um was there until second grade. My dad worked at the copper queen uh mine and we went down to the Nacko playground many many times so it was funny to see your name on there and kind of fun >> and I know she wearing the red >> I almost wore my Bisby sweatshirt but I thought man so this is this is regarding um item I.1 policy 3370 searches and seizures and seizures. I'm questioning why in the students section of this draft, gender rather than sex is used when discussing having an adult of the students choice

009be present for a physical church search. My concern is that Lakeland School District is using to using a word that refers to a socially constructed role, expectation or behavior that appears to have caused or produced confusion among children very often to their physical and emotional well-being rather than a word that means the immutable biological and physiological characteristics of a person according to Lakeland District Policy 3281 was the use of gender rather than It appears that Lakeland is consider continuing along the slippery slope of social constructs that change with the whim of culture and what is accepted or popular at the moment. So I ask for reconsideration of this term in the policy. And one other thing that's off, I'm wondering if you guys would consider maybe changing the meetings to a day other than Wednesday

010because all of the city planning and city council meetings are on Wednesdays and it's really hard to decide which one to go to. Um, so I'm just throwing that out there. Thank you. >> Thank you. >> How may I give you? Yes. >> Okay. Oops. All right. Next, we will move on to reports. We have the financial report. Um, would the board like to have any discussion on this? >> I don't have anything. >> I do have a question and if you can help me uh understand, I would really appreciate it. >> I'm Jessica Grantham, chief finance officer. >> Thank you. Um my question is on age six of 49 the summary of all funds for June. Maybe I just answered my question. >> Wow. >> Great. >> It doesn't correlate with the page one.

011Would that be because page one is um inclusive of the start through June 30th or is it a snapshot of June of of the month of June? >> Um so this summary of all funds chair Thompson does not include the revenue or the unappropriated balances. So that's where you're seeing the differences. The totals at the bottom >> will correlate to the summary page. >> Okay, perfect. Thank you. I just could not figure out why that didn't uh portion. >> And just to remind everybody, unappropriate balances is the fund balance, which is like our savings account. >> Okay. >> Money that we have not budgeted to use. >> Okay. Perfect. Thank you. I appreciate that clarification. All right. Anybody have any other questions? >> All right. Moving on to the facilities report. Does anybody have any

012Yes. Thank you, Jessica. Um, does anybody have any conversations, questions? >> You're not done yet. >> Working on it. >> Um, one quick question. >> Sure. >> Um, on your upcoming projects or samplings of projects uh in progress, the district office isn't identified for concrete work. Do you want to just add that or is it part of >> John Brown? John Brown. >> Yeah. Um Tim Heg, facilities director. >> Thank you. >> Yes, it is actually part of John Brown. >> Okay. I didn't know >> it's connected. >> Okay. Sort of. >> Can we do a Can we paint the curb when it it's finally >> So part of the contract is >> I hate when people park right there. >> Part of the contract is >> It just drives me nuts. >> So please

013don't park there. You'll just get under my skin. >> It is to replace the fire lanes. Uh anything that they take out as well. Do you park there? >> No. >> How are >> I have been tagged on because I parked in a bus lane. So, and it was marked right words on >> one of the other things that's part of the safety plan at the concrete um was to remark all the lanes. Um but we're also just to remind you putting ballards in at the front so that somebody can't just drive straight up to the doors. Um so that was part of the safety plan that went into the planning for the concrete projects. >> Okay, cool. Cool. Thank you. >> I have a question being that we're coming behind the concrete. Guys, I

014know this is sort of up a little bit, but is there any way to get lights on the sides or do we ever get those lights to work? It's It's so dark on either side of the office when we leave here. >> New light go. >> There's not a lot. >> Well, it's not necessarily on site. It's like when you're right there and it just illuminates the world, >> right? But down the sides is pitch black. You couldn't see if there are 15 people standing there. That's what I'm concerned about. When you walk by there's there you can't see if there's somebody there or not. >> Okay. >> But that was I was just Yeah. But thank you for the new flood lights. >> A from our IT department has been installing all of that

015for us. >> Cool. >> Any further discussion, questions, comments? >> No, looks good. Keep it up. Thank you. Absolutely. >> I did have one just one when I drove by. I didn't drive in to look. I was going to, but um are they excavating any of that black dirt out over there and putting down some other base before they lay the concrete or do we know what >> which site? >> In front of the junior high. Yes. >> Okay. >> Yeah. So, part of the contract is that they will put down suitable base and compact it and it'll get tested >> and then the perfect Okay. All right. I just saw the black dirt and I thought, "Oh, no. We can't do that." >> So, what they did was they actually expanded the sidewalk. So,

016they had to cut part of the asphalt. So, there will be new face in that area there. >> Yay. Okay, perfect. Yay. I'm so excited. >> It was part of the contract to do any patching of the asphalt that get broken on the edges. >> Absolutely. >> The bid process um and the bid docks were all inclusive of all of that work. Um, that was one of the reasons that I wanted to work with a a company to do that because those are all things that I personally wouldn't have thought of. So, I was very thankful that that was all inclusive. >> Architects West has been amazing through the whole process. >> Great. >> Thank you. >> Thanks. >> Okay, so we have a superintendent followup. Um, thank you for that consideration and just letting

017us know that it will be forthcoming after school gets in session and people come back. I appreciate that. >> Thank you, Mr. Massie, for doing that research for us. I appreciate it. Absolutely. >> Um, there was a request to um, if we could jump to J1 under discussion items um, before the meeting. So, I just wanted to bring that up. You see a opportune time. >> You're right. Would it be possible to get through the other old business? Then we can jump down to J1. Okay, great. Um, so we have the financial followup. Is there any comments or questions on the financial followup? which I think for this followup you're just providing the reports you continually provide. Thank you. >> I I have none. >> Nope. Looks good. >> Um and then we have nothing

018for facilities followup which is fine. >> I got a question for facilities. >> Okay. >> Sir, do we know why they took down the tennis courts or tennis nets at the high school? >> No, I don't. Um, >> I saw that the other day and I don't know who took him down. >> Some people were complaining. >> I saw that. >> Um, I see Matt pretty much every night. >> Yeah. >> So, I'll ask him about that. >> I don't know if they just put him up for the year or what. >> Could be. >> Thank you. >> You bet. All righty. Now, um, we'll go out. We will go out of sequence and pop down to discussion items. uh J1 the district liability property and cyber security insurance um and that is because we

019have >> yes I'm chief finance officer Chad Randstrom from Morton Sense has uh come to discuss uh the process that they undertook um for bidding out insurance with board so turn it over to Chad >> thank you madam chair members of the board thank you for taking time for me appreciate the opportunity to to be here this evening Uh, I know you've got a busy agenda, but appreciate you make making some time. >> You're welcome. >> Uh, we provided you, I believe, an executive summary uh of our marketing efforts and I thought I would just maybe highlight quickly that process and then certainly stand for any questions that you might have about the process and and what we went through. Uh to give you a little background, Morton & Company has provided insurance and risk

020management solutions to the vast majority of Idaho public school districts and charters for over 40 years. Uh that's a relationship that we take very seriously. We appreciate the trust and the confidence that has uh been given to us to make sure that we have the best possible solution for for our members. Uh over the last 10 years, we have partnered with IICrimp as the provider for your property and liability insurance policies. uh and they're the third provider in the history of the program that we've used. So um over over that 40-year history, we've utilized three different different solutions. Um because of a non-renewal for my crimp, we have uh we marketed the program very thoroughly. We approached every major provider of public entity insurance uh to find the best solution for the for the group.

021Um there there's a list in the executive that I provided to you of the carriers that we approach. Uh our goal being obviously to find stable long-term financial partners that could provide the coverage that we need in order to make sure that districts are adequately protected. Uh as we went through that process, um we also continued to negotiate with ICM toward a renewal. Uh and unfortunately they made the decision to non-renew the program rather than competitive bids. >> So they weren't a a potential carrier for us. we'd hope to see their their competitive quote uh to be able to compare that with what we were able to find in the rest of the marketplace. So that did leave us with new providers. Uh we as I said we thoroughly vetted those providers. Uh we feel

022very confident that we were able to correct some issues from a coverage standpoint that had crept into the IR policy form. Uh those were changes that that I current was unable to to correct. Um but I think left our district members with some significant exposure to uninsured or underinsured losses and we wanted to make sure that we had those resolved and again I outlined those in the executive uh summary document that were provided to you some of them. Uh I didn't want to bore you too much with insurance charting uh but but happy to talk about any of those as well. Uh unfortunately the cost uh was higher than your expiring premium. >> Uh and we understand that cost is a very important factor when it comes to insurance. Uh we know that you you

023face headwinds from a budget standpoint and that every dollar counts. Um what I will say to you is that we did exhaustively approach the marketplace to find the very best pricing that we could in order to secure coverage for all of our members. and and unfortunately that was the best that the market had to provide for this year. Uh what I would say going forward is we've provided the new carrier partners with 10 years of data of loss experience data for all of the membership. Uh they've run actuarial studies. They've been very transparent with us about the way that they've built the model. uh and we feel like going forward we should see significant significantly improved cost stability for the membership based on these new partners and their financial position. Uh so we are we're

024optimistic about that. U and and again understand that cost is a very important factor that we need to control and that that was our effort in going out to as many carriers as we did was to just try and find the very best coverage that we could at the best cost. um happy to go into more detail um for whatever questions you might have about the process that we went through. >> Anybody have any questions? >> Um so the changes that you're speaking out of are those addressed in this that's what you were addressing here in this document? >> Yeah. >> Okay. So what can you tell me about um the cyber liability coverage and um those types of coverages >> those improvements? Yeah. >> Yeah. No, great question. I appreciate that. Uh, cyber liability

025is of increasing concern certainly for public schools within our program and nationwide really go globally public entities have become targets for cyber liability attacks. >> Uh, one of our goals was to increase the the coverage under cyber liability. There were some limitations in the Iran policy that had us concerned. uh primarily one of those was the uh cyber extortion submit. >> So if if one of our district members were put in a position where their network had been hacked, it had been taken over, they'd locked you out, weren't giving you access to your data and demanding payment in order to release that to you. Uh ICMP had capped the ability to pay those types of claim. And I guess I would say we never want to pay those people if we don't have to. Uh

026certainly our goal is to always uh find a way to not pay them, but the reality is sometimes it makes sense from a business standpoint to to pay those folks and just get back to operating. >> Uh so that was limited at $50,000 for the IR policy. We now have up to $500,000 to make those types of payments. >> Uh again, our goal is to never use that, but but having that increased flexibility we felt like was very important for members. >> Um we did have remember he had a situation where a member had to come out of pocket uh for some of those costs in a cyber breach situation because the limit just wasn't sufficient. >> Yeah. So is that just ransomware or is it all monetary loss for cyber? >> Great question. Uh

027that that's a a specific submit dedicated to those ransom type of situations. So you you have up to a million dollars of coverage for a cyber event. >> Okay. >> Uh and and would have those available. And there there are several sub limits on the policy uh to help with cyber liability is an interesting insurance product because it's a first party coverage as well as a third party coverage. So it it will pay for your expenses to get back up and running and also pay for damages to third parties if they are impacted by the breach. So, if you had students whose personal information was compromised, staff, uh those types of things, it would pay for credit monitoring, um identity repair services, those types of things for third parties. >> So, they're two separate coverages,

028but can be >> they're kind of blended into one product. >> So, when So, what is the overall coverage then for the full liability? Is it 1.5? It's it is 1 million is the 1 million for any one event >> and half of that. So is that is that in multiple payouts or a single payout? >> Um it would be a $1 million limit per occurrence. >> Okay. >> And if you were to have another occurrence, you would again have that limit available for a separate occurrence. >> Okay. I don't know if anybody looked at any of the statistics on that, but um multi-million dollar big districts, little districts in 2023, 1.7 million, 1 million, 1 million, 300,000. I mean, it just goes on and on and on. So far this year in the US,

029and this isn't everybody, this is only people who have reported, you're talking about um uh 600 and some odd thou there, $68,000 worth of demands. Utah's already saw one and a half million. Pennsylvania 1.3. uh Tucson, Arizona 100,000 and that's the first quarter of this year. People who report it, right? Many times it goes unreported until there's some major disaster. So, >> I know we like to think that we're immune to it, but we're not. Um I hope we never get in that spot, and I agree with you. We don't want to pay them, but depending on what they're doing, >> you may have >> and Right. How much they >> Yeah. And >> how much they cost. Sorry. One of one of the nice things about our new provider is that they're going to

030give us access to an online portal. Uh so we've partnered with AXA for the cyber liability coverage. They're one of the top five global insurance groups in the world. Uh so they have an online portal where you'll be able to access um loss prevention resources, trainings for your employees, and they also have a list of vetted vendors that you can plug into if you were to have a cyber breach so that you're not scrambling wondering who can I trust to get this problem taken care of for me. You'll be able to hopefully just plug into those resources and get back up and running as fast as possible. Uh, but we continue to have conversations uh with our members around controls and and data backup and and all of those things that can help minimize the

031impact of a loss. I mean, if if we're able to >> have a a current data back up backup offsite that we can grab and utilize without a lot of lost work, then that makes that situation much more favorable for our members. So, we certainly appreciate the efforts of you and other districts to try and mitigate that exposure as much as >> Absolutely. Yeah, >> stating that they offer classes, etc. or uh trainings or whatnot. Um, >> with the different coverages that are covered, do the other is there a way that possibly utilizing those services would offer a discounted rate? >> Yeah, that's a great question. Uh, and so cyber liability carriers um generally are looking There's a couple of answers to that. Uh if your controls are better >> and if as a group

032our controls are better, that certainly does help our pricing. >> So it isn't structured in such a way that if you do this, then there's a 5% discount. If you do this, there's a 7% discount. But but it's obviously going to help our loss experience. It's going to drive that experience down. It's going to give us a story to tell as we go to negotiate with those carriers in terms of, hey, here's what we're doing. We've got um dual multifactor authentication. Uh we have EDR in place. All of these controls uh the more of that we have the better story we have to tell which will >> drive pricing down as loss experience improves. >> Okay, I think those were the only questions I had regarding information. Anyone else? wheels or train >> question. >>

033Yeah. Do you have any questions? >> Is your dad Allan? >> My dad is how could you tell? >> While I >> will I will thank Thank you for that. Yeah. My dad was in the business for several decades. >> Long time. Long time. Yes. >> And had a good a good mentor for sure. >> Great guy. >> Yeah. I agree. Big big shoes to fill. Certainly. >> Well, it appears we have no more questions. So, thank you very much. >> Thank you for your time. >> Moving back up to H, we have the consent agenda. We have the minutes of the previous meeting, minutes of subcommittee meetings to be accepted, HR items, and regular and special bills. Do we have any conversation meeting to be held on the minutes of the previous meetings? might

034add one day. It's just on board. Jessica Grantham's name is spelled incorrectly a couple times in that document. So, if you could make sure that that is corrected. That's no >> any uh conversation or questions to be had on the minutes of the subcommittee meeting. >> No. >> Okay. Um I think uh Shannon Brer was also there but I don't recall. A policy. >> A policy. Yes. Um >> not for that one. It was just Shannon. >> I didn't come last week. >> Okay. Thank you. >> Appreciate it. >> Hold on. Hold on. See. Okay. Mary's on there. Okay. Perfect. Um and then moving on to the HR items. Uh any questions, comments or conversations to be had on the other items? >> So you had a staff member added. >> Yes, we did. We

035uh interviewed Tom Dobson. Thank you. >> And uh extensive background. He's worked in he actually has a really good background in HVAC and facility maintenance. moved here about nine years ago from Euphraa just looking for a a nice local job and the guy has just hit the ground running. He's already been in the HVAC systems. Um fine-tuned a couple machines that were vibrating a little bit. Well worth the pickup. >> Awesome. Good. >> But I do have another open position now. We just had a resignation on Friday, Josh Kaplan, and uh we uh we put in a record, but u he's on his vacation through the end of the month, so we'll be looking at filling that position next. >> Okay. >> Thank you. >> Any other conversations to have on the HR? I guess

036>> I do not. All right. uh regular and special bills. >> Okay. >> Um since Mr. Randstrom's still here, will our insure our new new coverage, will that cover notary bonds? It does. Okay. So, we need to make sure that we're not purchasing notary bonds for anybody that >> is outside of that. So, >> perfect. >> Get with him, please. >> Thank you. I know they're not super expensive, but it's just another dollar saved. >> Yep. on the we paid for the liftgate charge for an LMS delivery. Do we have any facilities within the district that we could be having stuff delivered to that doesn't require a liftgate for delivery that we could then move it to the appropriate place after it's been delivered? >> Unfortunately, we don't have a loading dock anywhere >> anywhere.

037>> So, my office has a very small maybe the size of this table. I've actually been able to take a delivery there, but if the truck doesn't have the appropriate equipment, has to have a lift gate. We don't have anything with a ramp. The only forklift we have is on our skid steer, >> doesn't food service. >> Um, they do have a dock. >> They have a dock. Yeah. >> But it's not where you can bring >> Okay. >> It's We could utilize a full size loading dock. But again, we don't have the equipment to unload anything either. >> Okay. Okay. I just was curious. >> Yeah, it's okay. >> Okay. I would like to clarify. I'm sorry for the uh the the acquisition for the new person that we hired on. It was actually

038filling an empty slot. So, we didn't add a body. We just >> right. >> A vacant position. vacant position. Thank you. >> Old vacant. >> He's just trying to reassure that there is no extra budget. >> Exactly. >> I think they're kind of tired of me in these meetings, right? Hold on. Let me check. >> That was the only questions I had. >> Thank you both. >> Tim, before you s >> Oh, you're fine. Uh there's an item on here for uh electrical service for the Timber Lake High School Fieldhouse 13. >> I'll defer to Jessica. >> Uh that is being uh Trusty Jones, that's being funded out of the fieldhouse account. Um so it still runs through uh this if you look at the summary. >> So that's the new fieldhouse. >> Yep, that's

039the new field house. Yep. >> All right. Um if you look at the summary um on the first page that fund 231 there was actually $27,000 or not yeah $27,000 of expenses there. 13,000 of that was for the fieldhouse. >> Okay. >> No, we're making sure that everything that goes to the fieldhouse is charged to the fieldhouse revenue. >> Thank you. Any further questions, comments, or conversations on the bills? No, >> ma'am. >> Thank you both. >> Well, I will entertain a motion on the consent agenda. >> Move to approve. >> Second. >> Motion and a second. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. Uh, moving on to new business, we have uh first our board policy. We have policy 1510, 3370, 3410. Um the school board

040meeting procedure that was asked to be uh revisited um because uh sorry this is um the attendance at the agenda planning meetings is growing and the policy didn't necessarily allow for that. So um traditionally the agenda is set between the board chair and the superintendent. Um so um other uh district administration have been in attendance. Um occasionally the vice chair has been in attendance just to sort of learn the ropes to pay be able to have a voice at the table. but there was nothing that allowed for that within the policy. So that was brought back to be um to include language that did allow for other persons to participate in agenda planning and if you look at the redlettered edition that was minor changes but it was just specific to that language. So, do

041we have any comments or conversation on that policy? >> So, that's the only change. That's the only change. >> Yeah, if you scroll through it, there's a few more. >> Yeah, I see that. >> Yeah, but that was the that was the purpose. >> Yes, I guess my only caution in the whole thing is that that we're taking, you know, a representative here and a representative here. Um, other than maybe a vice chair attending. I actually haven't been one. Um, because of the policy, I didn't want to show up. My my concern is that all of that you guys are the funnels, >> right? >> So, everything should be coming to you anyways. >> You know, if the board wants something, we have to send an email to you or two people or whatever. and

042what you know uh the superintendent has or whomever uh might be under him. I mean I don't I don't want to go back to the way the agendas were. That's my concern, you know, and I mean it is the board's agenda. Of course, traditionally it's between the superintendent and the board, but that's that's my only thing. I don't going to show up and I mean it's taken us so long to get it somewhat nailed down and everything coming on time instead of sitting in a meeting and getting all the attachments, >> right? >> You know, um I mean I guess you can try it and see how it goes, but I don't think it should be a freeforall. >> Well, and I don't think that it will be. It says that they have to be

043invited. They have to be invited by the board chair or the superintendent. So, >> right, >> it's fair to assume they wouldn't be invited unless there was something substantive that they would have to offer. >> What was that? >> They're not a spectator. >> I didn't hear what you What did you say? I >> I don't think they're a spectator. I think they would be there because they're they had a purpose for inviting him. Well, and in defense of of attendees, um there was a breakdown in communication within the district staff and so they weren't getting the information they needed and they weren't they didn't feel like what they wanted on the agenda was actually being brought. So just to sort of uh alleviate the whole lastm minute urgency um they've been other district employees

044have been coming just to make sure that we're not forgetting anything. Um and I have a feeling though that once you know Randy gets his feet under himself Rusty Randy Bob you know whomever Dan it's all good >> you >> sir. Well I was going to call Mr. Taylor and so that just threw me off. Anyway, um >> once our new superintendent gets his feet underneath them, I think it will be smooth sailing again and we will be constantly making forward movement. Um, but I do think it's advantageous for the assistant superintendent to have experience because, you know, Jake's not been in this role and um, >> Ramona has not >> and it makes sense whoever the kind of the second instance uh, could be forced into that position because of correct your illness or

045some other catastrophe or >> correct whatever. So that makes sense. I would move to approve. >> Second. Right. So, we have a motion to approve policy 1510. Um, all in favor say I. >> I. Any opposed? Hearing none, the motion carries. Moving on to search and seizures. Um, this policy along with 3410 had been uh worked and whatnot, but then the board sent it back to the committee um because there was some uh what is the word? Um not inconsistencies, but there wasn't there there were inconsistencies between the two policies. Uh what we did add was the breathalyzer form. Um I do think we need to have some conversation on that. Um it was drafted. Um >> I'm not sure. Jake, did you draft this for us or >> I did not. >> Chair Thompson.

046>> Yes. >> Um so Sierra and I had actually drafted his form. Um and we did send it out to um the principles for their input. Okay. So it is very a very very rough draft. So there were just a couple highlighted questions in the document. Okay. >> Um as far as >> um things that the board would prefer or not prefer. Correct. So I tried to highlight those questions in the document itself. >> Thank you. Um so the consent form the policy committee didn't didn't do it. We test it off to the clerk. Um because there is concern that uh with respect to the fact that breathalyzers are being used there was concern do parents actually know this is occurring that their children are subjected to this etc. And so, um, it was asked

047that a breathalyzer consent form, uh, be created, um, and that parents be made aware of the search and seizure policy and the 3410 on an annual review when they register their kiddos, that they check that they've read it, um, and complete the breathalyzer parent consent form. So, I say all that to say there was minor changes in the verbiage other than to make sure that they did um cross over with the same language. My only are we having discussion or >> Yes. Sorry. >> Okay. Um my only comment with the breath breathalizer, whatever the board decides to do, obviously I'm sure everyone's in agreement that we probably should have council look at this to make sure that >> it's all okay. Yeah. So um >> then my other question would be is who's doing it?

048Do we supply training? Do we have calibrated equipment? I mean I assume we do if we're using it we can prove that >> well there is kind of a a different dynamic in the fact that um what we've discovered is that you know Lakeland is consistently using it right >> um for their uh events like the battle for the paddle for dances those type of uh controlled structured events they do use it Timberlake however um doesn't. And so there was there was concern about the fact that if we make this uniform, you know, you've got one school that's not or may use it more selectively than Lakeland does and whether or not we need it to become all-incclusive that this is just standard norm for the district or are we still um allowing autonomy and

049they can selectively choose when they use it. So, I I think um I agree with you that legal probably needs to weigh in on both policies and form to make sure we're not completely out of line with anything that we're >> Yeah. then we I mean, if we're going to use something like that, I mean, I know law enforcement like it has to be calibrated. You have to be trained in it. You can't I mean, the person performing it has to carry those >> the straws, the whole I think so. >> Well, and apparently this the the the way Lakeland started in on this path was there was an incident um if I recall correctly, there was an incident at a battle for the paddle incident when the San Point kiddos came and they were

050intoxicated. So, it was an agreement between the two schools. >> It it and which is I think part of the concern that we didn't even have policy governing it and were parents notified. So just drawing it out, making it crystal clear so that everybody's on board knowing what we're doing. Um, but I do think it would be beneficial to have legal >> both of these to make sure and the form to make sure that we're not uh overstepping or underststepping or stepping on it. >> Move to table these two two policies in breathalyzer consending legal review. Second. >> Okay. So, we have a motion to table 3370 3410 and the breathalyzer form. Um, and a second. All in favor say I. >> I. Any opposed? Hearing none, the motion carries. Next, we have the uh

051chief financial officer job description. Um, >> where did this come from? >> Jessica Grantham and Brook Cunningham. It's on the form. Um, so they'd like to update the CFO to become a CFO. Oh, okay. Let me see. >> Brooke, if you mind Brooke and Jessica, y'all can get to the podium. So are you asking for this um job title change um because of the fact that the CFO oversees certain department so you feel it merits the change? >> Yes. When we hired Jessica Grantham um previous CFO ended up um was in charge of operations. When we hired Jessica, um, we just wanted to take that off her plate and have her focus completely on the financial aspect of it. Um, as we went on, we found that she definitely held a lot of talents, was

052able to juggle everything. She gradually started taking in some of those uh, programs and started out with base. She had food service and then um, when uh, Dr. Pasley resigned. Um they decided just to transfer all those back to her. >> So we took facilities one in November and then took on it um with Dr. Pasley's resation. >> I thought Tim was the superintendent of facilities. >> Yeah. >> The direct director. >> She's a director. So then she's she just oversees she basically oversees Tim in that aspect. And it's all all those departments are tied to finance and that's why it made the most sense. A lot of the business managers um in the areas do oversee operations. >> Correct. Um is it uh correct uh to uh conclude that when Jessica applied for the

053job, there was an understanding that she would oversee the departments because that was part of the job description. >> That wasn't what was brought to us. If I remember correctly, it was going to be the superintendent's responsibility and that's why she was being paid significantly less, if you will, um, than the previous CFO. >> Well, that wasn't >> there's no ask for a change in financial >> compensation with this. It's just >> No, no, no. I understand reflecting the work that's actually being done. >> Well, I understand that. But what my question is is with the job description that you you you reviewed and applied for, did it include oversight of other >> department with nutrition services? >> Question. I understand what you're trying to do. My my my concern is we've moved to change

054this put in process before Mr. Taylor came on board. And so then becomes the question of whether or not Mr. Taylor is in court and you know he's had little chance to to really review that sort of thing. I would move that we table this until the superintendent has a chance to review it all. >> Yeah. Can we talk about it in executive session? >> I think it would be more appropriate in executive session and then bring the job description for just the job description approval. I think we need have more discussion on it. >> Okay. discussing discussing the job description in executive session. >> Yes. >> Okay. >> I mean, we can we can accept uh I was just with Bob already made a motion. So, I'll second Bob's motion. I'm just saying that

055if >> I would feel more comfortable if we continue this discussion if we did it in executive session. >> Okay, we'll do. Um on that note, uh we have a motion and a second. All in favor say I. >> I. >> Any opposed? Hearing none, the motion carries. Uh moving on to the next job description, uh which is the controller job description. Um tableabling off of what? Tabling is not the right word, but following after Bob. Uh Rusty, have you had a chance to review this? >> I I have. I'm going to be very honest with the board. I've had a chance to glance through it and uh Jessica and I had conversation about the change. Um you know we've talked about it before we talked at meetings. Um I'm all about your sandbox and

056Jessica she knows she's defining those sandboxes and I think this just further defines on what she needs and wants and and it also in lie of what you said uh chairman Thompson in regards to you know trying to change policy to reflect what we do. I think she's done a really good job of reflect that information with this position. I think it's important. >> Okay. >> So, is it my understanding that we would be adding this position and getting rid of the accounts >> accounting specialist? So, Chair Thompson, uh, we were advised to keep both just in case we wanted to use that job description down the road. But yes, at this point that the accounting specialist, my recommendation would be to accept this job description and have the current accounting specialist assume the controller

057title and controller job description as that's the work that she's currently performing on a daily basis. >> I would like more information. I would like to see a chart, an org chart, who's reporting to who names and also salaries before because we're switching people by titles and I would like to have a better view of what we're actually doing. >> Okay, >> that would be my suggestion. Um if I may chair I speak um we were actually we in the process of creating an organizational chart but we felt like we couldn't create it without your permission. Um so that's why we're trying to define this and from there we bring the organizational chart to you and it would show you exactly that that order. >> We have an work chart. We do >> we do

058but we we want to make a few changes obviously. >> Okay. um >> based off of and based off of the change that we we're trying to do with uh Jessica's you know and lump all those those departments in there and then along with the operational >> well I don't have a problem with us establishing the position of a controller or the qualifications etc but I don't know anywhere where a controller would be hired without either a bachelor's or a master's degree um it's a very astute position and there is a lot of education that goes into holding that title. And I don't think our job description reflects that. Um I struggle sometimes that we will create our job description for the person that's currently holding what we think they're doing that we would equate

059it to where then if that person leaves, we have in my opinion an ineffective job description, especially when we're minimizing the qualifications for a position as significant as controller. Um, I'm not saying that we shouldn't have that position and I'm not saying that um Chelsea isn't doing that job. I I have no problem if the person in that position is doing the job, but I think the job qualifications um you need to take the person out of sight of who's actually doing it and then prepare the job description for that actual position. Does that make sense? Okay. Um so on that note I mean it needs to be revised to include sufficient qualifications >> um which would include either a bachelor's degree um and preferably a master's degree understanding of >> GAP understanding of Gazsby

060any of that stuff. >> Yeah. And typically a controller doesn't assist with several of these tasks. they're actually in charge of that. They're controlling they're controlling these tasks. So they're not assist they're not just assisting with things. So that was my heartburn with this job description. So I will move that we table this. >> Second. >> Okay, we have a motion and a second. All in favor say I. >> I. Any opposed? Oh, you're abstaining. Okay, so four in four in favor of one abstaining. Motion cars. returning classified staff. >> This is an action item to approve the returning staff. Is that what we're I seem so >> Yeah. Okay. >> Yes. >> For Kenningham, director of HR. Yes. This is a standing agenda item each year just as it is with the teacher contracts

061and everything else. >> Just double checking. >> Yep. >> It didn't have any >> memo or anything on the front of it. >> Sorry, no memo. I apologize. >> That's all right. >> Do we have any conversation, questions, comments? >> No. >> Move to approve. >> Second. >> Motion in a second. All in favor say I. >> I. Any opposed? hearing. None. The motion carries. Uh, moving on to the bus. >> One real quick. Go ahead. >> This aligns with our person or schedule, right? >> Cool. Okay. Thank you. >> It doesn't type >> in CFO. It doesn't >> personnel schedule that we approved in the budget. I was just making sure that this aligns with that. Make sure that these >> there's no more positions in this than there were. So, the position control,

062if you do look at the numbers from the budget hearing, you'll notice that the FTE in this packet that was presented to you tonight is less. That's because we do have several vacant positions that were not included in there because there's not a person in that role at the moment. >> Perfect. So, >> okay. >> But it it's >> these are returning ones, but it aligns with that. Perfect. Thank you. Move to approve. >> A second. >> Oh, did somebody already? >> I think we we voted. Thank you. >> And Ramona. Oh, yeah. That was a followup question. I'm sorry. >> It's okay. That's right. I'm second. It's fine. I'm all about it. >> Ramona's on my crazy >> and I'm just a deer in the headlight. All righty. Um, move on to the bus

063route approval. >> Hello, Jessica Dart, transportation director. Uh so we were tasked with absorbing some routes to meet our budget cuts for this new school year. Um we were able to cut five routes by increasing our safety busing walk score um from 50 to 56, making some more non-transportation zones and decreasing the amount of side roads that we were traveling on. Um I went out and re-evaluated all of our safety zones in our walk uh in our walk areas. and the district leadership team was involved in deciding um that new score of 56 instead of 50. So you guys have any questions? >> I did separate out the previous non-transportation zones that we already had last school year and then the new ones that we're asking for for this year to make the rough times

064work. >> Okay. Okay. So, there will be some additional safety busing, not safety busing, but >> non-transportation zones. Uh, and >> do we know or can you anticipate uh how many of those might require payment as a result of that? >> I can tell you how many kids were there last school year. Um, I know that with the amount of kids that are in those areas, there's definitely not that many that were riding our bus, but that's not to say that they'll come back and ask for in of transportation money now. >> Yeah. Yeah. We did try to keep in mind like the non-transportation zones that we were making, they are the shorter ones than we could have made. So, we definitely were thinking that far ahead. But, >> can you just summarize for us

065where those are located? >> Which ones? Yeah. So, uh, Three Forks out in Hower, we won't be going past Hower Lake Road. There's 16 students out there. Rice Road in Hower, we won't be going west of Berdett. That's 23 students out there. Uh, North Rimrock Road, which is north of Ohio Match Road, there's 15 students out there. Um, Ohio Match Road, east of Rimrock, there's nine students. Garwood Road, east of Rimrock, there's 13 students. Lancaster Road. We drive about four miles into Celane School District area to get one stop and we had one little kindergartener right there last year. So this year we're going to stay in our zone and go up Strayhorn. Um so there's approximately seven students out there. Um and then Twin Lakes Road west of Dockside and Windler. There's seven students

066out there. >> So those are the additions. >> Yeah. total of all those students >> um I have a question with respect to uh the um route within Twin Lakes Village. >> Um why are we I mean isn't that uh sufficiently close to Twin Lakes Elementary for the elementary students? >> Yeah, they're in the walk zone. >> Okay. >> So, >> I think we made that non-transportation zone the year before I remember correctly. I remember um previous Okay, actually that's what it was. Okay. >> If I re-evaluated that zone, I'm sure it would be under the threshold. We just haven't re-evaluated it since we made it a non-transportation zone. Okay. >> Well, the whole village is within a mile and a half. Mhm. Yeah. >> So only second would >> qualify for bus. >> Yeah.

067And now there's those little exit roads that come out on rice. I think when the bridge was first built, I don't think that those were there. >> Yeah. So they would have to come out around the highway. >> Um I thought when we were sitting at the table, you had concluded that there would be like nine or 11 routes we could uh eliminate. Did we do that? that was if we were to drastically increase our walk zone number and hold special needs students to their zone. We were able to possibly cut one special needs route, but that was not doable because we have students that meet requirements that have to go to other elementary schools. >> Okay. Do you have just out of curiosity a single map with all these routes highlighted on it that

068we could have? >> I could send it to you. >> Yeah, that'd be awesome. >> It'd be a little blurry with everything on there, but Yeah. >> Yeah, that's Thank you. Is there any further conversation we'd like to have on the bus route uh schedules for >> Mr. B? >> No. I move to approve the bus routes as presented and the transportation zone as identified. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? Hearing? None. The motion carries. Okay, moving on to the plant facilities rebudget. >> Jessica Gam, chief finance officer. Um, first can I just say I appreciate all the work that Jessica D has done for that transportation zone conversation. Um, we usually bring that to you in August. Uh, it was a

069big lift for her like it always is, but to to take the time to really she sat I don't know for how many hours watching kids walk and observing all the things that she had to do to make this work. So, I just want to say personally thank her for all the work that she put into bringing that documentation to you at this point in time. >> Absolutely. Thank you, Jess. >> Thank you. Thank you. >> So, we only had one bid come through for the flooring. I I was a little confused because I know at the last meeting uh you had talked about going to the source well purchasing cooperative which meant that if we bought the product it would be uh or at least I understood it to be that if we bought

070the product it was going to be like 200 plus thousands but now we have a bid and only one bid um from great floors commercial. This is um sorry Tim H facilities director. This is actually through the source wall contract. So Mohawk Flooring I worked with them for the last few months on uh the product what would be the best fit for the schools >> and the best pricing that we could get for longevity and Great Floors just happens to be their installer. So, I work directly with Mohawk Flooring, which is the preferred uh they won the contract federally for flooring. >> Okay. >> Tell them about the carpet. Yeah. I should have brought the sample in. >> Don't you have that sitting in Kool-Aid? >> So, the Mohawk Rep um just by happening lives

071locally here. Um they have three different grades of carpet tile that you can put in schools. One is the cheap grade that is not going to give you longevity. One is the mid-grade and the next one up um all looks the same, but the next one up is a I want to say genetically modified, but it's it's on a molecular level >> bioengineered. >> Yes. uh on a molecular level, it actually hides dirt so that you can't see it and you cannot stain it unless you use a petroleum product. So, she brought me these samples of beige carpet similar to your color of your sweater dipped in red Kool-Aid in a jar and you take it out and you squirt it with water and the Kool-Aid comes out. >> It's only cleaned with water and

072it's >> No shampoo. no chemicals, no residues. >> Um, it's got the felt backing and it's a tile, so it can be popped out and replaced. Um, they have not had a warranty claim on this in 20 years. It is put in schools all throughout the nation. So costwise, it's a little bit more for the product, but for maintenance, significantly decreased over the life of the product. And again, we're using water instead of any kind of chemicals in the schools. >> I know. >> So, >> we have those modernization funds. We should just do all the schools right now. >> Except with the flooring. >> Unfortunately, um it does not meet the IRS guidelines to do flooring. >> Stupid. >> It's so dumb. When they had don't haven't had claims in 20 years. >> So,

073longevity of the product is 20 years. But on an IRS on there, >> it's less than seven >> for their >> but it is an amazing product and it does have to be >> ordered in bulk for this amount. >> Uh they actually have enough for us to do Lakeland Middle School. So that's in progress in process right now. >> That carpet has already been ordered. It was already an approved project. Um Tim is taking care of this on the floor. >> Yes. >> Yep. So, >> we're we're doing this in more than one building >> right now. This is just for Betty Keeper Elementary. Um, we do have money budgeted for carpet continuation at other schools. However, this carpet would not match the other schools. Um, Betty Kefir was initially brought to the board

074at the July 18th plant facilities levy um discussion. Um, at that time we were given a number of $100,000 for this project to recarpet the whole building. Obviously, that's not enough money. Um, so that's why we're here before you. Um, recommendation for this is there is some places that we can pull from within the plant facility budget to facilitate this. Another consideration is postponing Betty Keeper, which I know is not a popular opinion, but completing the other carpet projects first that we've already started. um some of them six years ago um and finishing those schools first before moving on to doing a complete recarpet at another building. >> Yeah. >> So we approved 100,000. That's what was brought to us >> for ready keeper. >> So the quote I'm looking at what it's 97,000. Why

075is the 100,000 not enough? Because page one is 137,000 plus the 97,000. >> I haven't split split it between labor and product. >> So there's the carpet and then the labor to install. >> Okay. So the carpet's only 137. The labor to install is 97. >> Oh, I see. So we're looking at a total of 230,000. >> Correct. >> Are they doing the gym? >> The whole building. >> No. >> Right. To do the whole building. But >> with the exception of the gym >> and the library. and the library. Um, but this is just the one product. We don't have quotes for the middle of the road product. >> This for the very top product. >> Well, I I have it. We didn't provide it because the cost difference wasn't that much. It's actually

076will cost more in the long run for cleaning materials and I'd be more than happy to present that. Just for a side note, this board has always asked for all the information um to be provided uh so that I mean we understand what your recommendation is um but providing us with all the other documentation allows us to have a whole picture. >> Absolutely. Okay. So, we're about $135,000 short >> and they've given a recommendation, but >> and I will say this project cannot be completed this year. There's no way >> at this point in time to order the product and get it installed. It would be a next summer project. >> I removed Paul on this project. for a year. >> I'll second that with the $100,000 staying. >> Yes. >> To Betty Kefir. I

077mean, unless the board decides otherwise, I don't want the money moved. >> But that would be Is that all right, Bob? >> I'm sorry. I didn't care. >> Editing your your motion to add that the hund that the money the board already approved stays with Betty Kefir unless it comes back. Okay, >> that's fine. I'll include that in a moment. >> Yeah, I'll second. >> So, we have a motion and a second. Do we need any further discussion? >> No. >> Okay, we have a motion and a second. All in favor say I. >> I. >> Any opposed? >> Hearing none, the motion carries. >> Now you can get all that other stuff down. Um, on a side note, how if we were able to find the funding um, and make this a project for

078next year, how much leeway or head time do you need or do does Mohawk need to be able to order the product to ensure that it would be completed before school starts? >> I would say springtime, March. >> March. >> Okay. >> Thank you. And the reason for that is so we can get the same dialot no matter what product. >> No, I understand. >> Yeah. >> All right. Thank you both very much. Moving on to the furniture and equipment surplus surplus items. Do we have any conversation? Um what what will be your methods to to surplus these out? >> Um we have a website called public surplus public purchase. >> There's several. >> So the vehicles we're looking at postalls auto auction. It's local. We probably get a better return than putting them on

079the surplus site. >> But there are school surplus sites that we put the desks, the file cabinets and and so on and so forth. I'm surprised that we ended up with all those extra file cabinets. Do you have any idea how that happened? >> Um because we're trying to go paperless um and not have so much paper. Uh a lot of stuff is stored digitally. >> People don't print out paper. Dinosaur. >> Some people still do. >> Excuse me. I got paper. >> She's got paper. [Music] >> Wow. Oh, that's decent. >> I inherited a warehouse full of them. >> Yeah. Well, I I saw the picture and they, you know, they look in pretty good shape actually, >> but nobody wants them. >> And there's another local auction site. All posts. That's not postal

080auto auction. >> Premier Auctions or something. >> Yeah, it's premier. Um Ryan no longer does it. Um they closed. So that's >> Yeah, Ryan's closed, but there's another one on back road. >> Yeah. >> Move to approve. >> I have a question. >> Um, in these pictures, is that aluminum that is that irrigation line laying there? >> Yep. >> And that's what is it? I mean, is it more to scrap it or is it better to sell it? >> I mean, I don't think it's how much it's worth. >> Right. I would put it out there for surplus and we could set a cap on it like >> I mean do we know what the scrap is for aluminum? We could reach out to What's your names? >> Ryan. No. No. >> Kern. Thank you.

081>> Kurt. >> Kern. >> Yes. >> I moved many lines in that pipe. >> Alpha alpha fields before there were wheels. >> Maybe you'd like to have it for a keepsake. >> Yeah. No, I'm good. I'm good. Um, just a question. If a teacher were to want a file cabinet, could they reach out and get some files in it? >> We would love to give them >> Yes. >> only deliver it. >> We've been happy to clear out the warehouse of that. >> And this other stuff like the cedar and all this stuff that you're not getting rid of that, right? That just happened to be in the picture. >> The sighting. Yeah. >> No, I'm definitely want to get rid of that. No, there's uh so it looks like there's a fascia or siding

082laying there, but next to that is a cedar, a tractor implement, and it looks like there's a sprayer next to that. >> No, I don't have the sprayer >> or the or the cedar that's there. either that that cone that yellow cone >> cedar cedar e >> it's a it's a ice it's ice it's a ice not >> ice melt I think >> yeah well it's for they might put ice melt but that is made to >> spread no I do not want to get rid of >> okay cuz they're in the pictures I'm like okay >> I can drink I'm having a moment. >> I think we all are. >> I think it was a late night last night. >> You're going to keep some of those desks. >> Correct. >> I don't know

083how many total are there. How many are we keeping? >> There's well over a hundred. And honestly, I thought about keeping maybe 10 because over the last year >> there's 350 >> 350 approximately >> well over 100. >> Yep. Significantly. >> We've reached out to the schools and the teachers last year to see if anybody could use them. Uh we had Timberlake and I believe Lakeland Middle School did take us up on a couple of them. Other than that, >> are there any stored in the schools that you're aware of? >> Not that I'm aware of. I think they all ended up in my shop. >> In your shop >> or my conx? >> Um, it does potentially some of the schools have >> Yeah. Well, I was just going to say that I I

084believe that every school keeps a certain amount of just for dayto-day. I'm I'm confident to say that at least for the elementary schools, it's less than 20, though. It's it's not a huge number. They don't have a huge surplus, but he's absolutely correct. He pointed a couple >> now back for broken replacements. >> Well, I'm just concerned and I just want to share this one little thought because I've been through this experience in the past. >> We surplus a bunch of stuff and all of a sudden we get a request for 14 desks, right? We don't have >> because we just surplus. I don't want to be in that position. No. And that's why I said I wanted to keep a few. >> We'll keep it nice. >> Wait till underhanded way of getting new

085discs. >> There's no money for that. So the answer is not the budget but check. >> Somebody that can say no. >> I've said no a lot. >> I know you've had a lot. >> You know all the time. What are you talking about? >> That's good. >> Especially to me. >> Correct. >> Right. >> Well, they're broke. Somebody down there make a motion. >> I did. >> They did. We have not had a second. We've had >> Are we now using all of the plows that are >> As matter of fact, um all those plows you see along the fence are inoperable. So, they all need to go to I believe it's Titan or American >> Eagle. Thank you. And be gone through. I have one that I know that works and it's right

086in front of my office. and we have one truck that it can hook up to. Uh believe we have one other truck that can take a plow. >> Um and the board did approve with the budget the purchase of two vehicles out of the local facility funds account. Um so we are looking to make sure that they would be able to be equipped with a plow. Correct. >> Okay. Cool. So yes, >> so I do want to get them operable and if we get the new vehicles then they would be outfitted with plows as well. >> Awesome. >> Yes. >> Second your motion. >> Thank you. about time. >> We have a motion and a second. All in favor say I. >> Any opposed? >> Hearing none, the motion carries. I have a real quick

087question, though. >> Sure. >> We're getting rid of a two containers. >> No, I'm sorry. It's the scoreboards that are attached to beaming up against. >> Oh, it's those. Okay, gotcha. >> No, I need my containers. In the future, I'll make sure we highlight. >> Have we gotten rid of all of the rental condenses? >> We have one left. It's at food services. >> And I am cleaning out one, which is part of this because it's the old bleachers. >> Okay. >> And then I'm going to take over there and swap it out. >> And that will be the last rental. >> Yay. Thank you. >> All gone except the one. >> Yay. We were kind of told they could never have too much stuff. I'm so happy. >> Yes, >> that was part of

088the levy cuts. Um, so that we worked really hard to get those done. We just have the one that didn't get out here before the end of the school year. >> Awesome. Thank you. >> Thank you both. >> For the record, I don't hate ConX's. I just didn't like renting them. I have one at my house. So, I just don't like the idea of us spending money every month just renting >> old stuff that we're not using it. Just Yeah. Okay. >> The old stuff is going away. >> Thank you. >> Okay, we are to the last item which is the clerk request um for items. My question is, are is there nothing anywhere in the district that could satisfy these wants? >> Does anybody know? >> Nobody knows. >> I don't know. It could

089be. >> Surely there's a book somewhere. >> We have cabinets if you want. I already have one. I need to get rid of it. >> One more. >> The only thing I would like to just throw out there is that if a person is not comfortable in what they're sitting in to work, they don't work. It becomes miserable. >> Um, same thing with uh when you're on the computer with the keyboard. I think that is extremely important. >> I move to approve it. >> Second. >> Okay. >> The entire request >> inclusive of the Kindle and the remarkable >> one or the other. >> One or the Do we have any idea what the total dollar behind this is? >> Uh it's about 300 bucks 24840 310 somewhere in there. >> That doesn't include the

090remarkable or Kindle. >> It's $314.92 for the uh bookshelf, chair mat, chair, and keyboard. The other two items, the Kindle or the Remarkable was to increase efficiency in um performance. >> So, will this be paid for out of the board's budget? >> Yep. >> Well, the whole budget is the board's budget if you think about it. >> The board of education, you know, >> you know, funny thing is every time somebody changes office they get a whole new entourage. I mean this the the office is more many times in six years. So >> I don't know I think I think you know she so she's comfortable but there isn't a price for the um how much are the Kindles or the Remarkables Ren? Do you know what the price is on? >> So it's it's

091variable. Um, I included screenshots on those. >> Yeah, we can't read them enough. >> Oh, you can't. >> It's It's too >> It pixelates if you get it big enough. >> So, it goes anywhere between I think the Let me Can I do that without it? >> Well, I guess Um, do we not have uh iPads that will do the same thing or >> I am unsure if um we have iPads that will do the same thing, but if if they do, that's fantastic. >> Okay. >> I know I know we have some iPads because we have them for sports for recordings. >> Okay. >> I know it has them at the high school at least. >> Right. So, uh, my second was for those items that are monetized on the list. That's what I

092was seconding. Um, I think for the Kindle and the Scribe, let's check and see if we have a iPad or something and then if not, we can revisit. That would be my suggestion. >> Yeah, those were um just more >> right. >> Maybe if >> special request, >> but yeah. Y I mean even a lot of laptops and those old Chromebooks, even a lot of those still have a tablet function that would do the same thing, too. So, >> yeah, >> we have something laying around that you can use to do that. >> I'm just a writer. >> Yeah. If Yeah. If not, and I and I get that. If not, we could probably find a referred one for for because >> Oh, yeah. >> the Goodwill's loaded with them online. >> I think I

093have one at home, you know, >> that works for me. Thank you for your donation. >> So, we have a motion for the and a second for the four uh items of the bookshelf, the chair mat, the chair, and the keyboard. And we have a second. Any further discussion? Okay. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. Moving on to discussion items. We are We've already did J1. Let's move on to the handbooks. There was And can I say that I appreciate you bringing that to the board because in theory the district has uh the CFO she has what is what was the amount? $10,000 something. I mean, they could have just ordered it for you, but thank you for bringing it to us and asking. >> My

094budget was cleared to give to the health guidance and health department this year. >> What is that? >> The guidance and health department. My budget and the finance department was given to guidance and health to purchase AED pads. >> Oh, okay. >> So, we don't have any budget for any technology or any or any office stuff or anything. We don't have a budget for anything. >> There's a small amount in the district um in the district administration budget, but it's not very much. >> Okay. >> All right. Everybody hear that? >> Can we get the new model incorporated into the student handbook? >> Absolutely. >> The new model M. >> Oh, maid bottle. >> I got the phone here. You're talking right into it. >> May I speak? >> Sure. >> Um, Mr. Jones, uh,

095with, uh, the advisement that I got today. Um, I would like to get started on the mission vision statement if we could and hopefully we can revamp that, too. >> Absolutely. >> Just know that. Okay. And so hopefully it won't be a motto at that point, but hopefully we can that for right now. Thank you. I appreciate that. >> You're welcome. >> Whatever it is, districtwide is for students and parents. So, it out there. >> Thank you so much. I appreciate that. >> Um the one thing that I was talking about actually in policy committee today. um the self-directed learner is not identified within the student handbook um as an option um or just even information whatnot. And we did have a little bit of dialogue >> um about that um because apparently with respect

096to self-directed learners, it is kind of funneled for specific students, not just a broad stroke over anybody and everybody. Um, but I I do think there's value. Um, we give the advanced opportunities. I I do think that if parents don't know about it and I realize that the schools will guide them in that direction, but if we're being preventative and we know out the gate and parents know out the gate, hey, you know, little Susie's got gymnastic meets that's going to disrupt school. maybe we should go this route >> before we're in the middle of the disaster. >> I think there would be benefit to adding that into the um main uh student handbook, not necessarily the individual ones, but I suppose we could put it in individuals as a >> No, I think in

097the main one it's fine because that is a kind of a district >> by reference, >> right? >> Yeah. You just >> not a big >> No, not a big board, but yeah, you let them know here's the policy and just kind of a small little synopsis. Mr. Massie. >> Yeah, Jake Nasi, assistant superintendent. That's a great suggestion. Um I think that since the self-directed learner policy just has been developing over the last year, it is something that hasn't quite made it to the handbook yet. >> Okay. >> It's our mission to make sure that students and parents are aware of all of the options. So, we absolutely agree in being proactive and that's perfect. approved. >> It's not an action item, Dave. >> It's discussion, >> but you were on it. I appreciate that.

098>> Yeah. >> Does anybody have any other conversation? I know the um there is some scuttle because we don't know what it is, but apparently in legislation the graduation requirements had some modifications, tweaks, whatever we want to call it. So, I do think maybe until we can get that figured out, there should be kind of a disclaimer stating just so that parents are aware this is what it is, but not really because we just don't know yet. Yeah, as of this date, we know that it will be changing, but at this time, we don't know exactly what it is. Please check back >> frequently. >> And since it came up in policy, I think a month ago or so, um I've been working with some of the high school counselors, and it it sounds like

099they have their hands on some pretty specific guidance from the state department at this point. And so, we're closer to getting our policy updated. >> Okay. >> We definitely can include a statement there that just says exactly what you did, that we're aware of some updates, right? uh starting for the graduating class of 2028 and we're prepared to implement those. >> Okay, that would be great because I do think that the sooner we let people know things are changing >> um instead of holding until we know exactly what that is and then surprise, you know, I I just think that's better, >> especially since we make the disclaimer that you are responsible for making sure that you have >> met all of the graduation requirements. >> Absolutely. >> So, okay. >> Yep. I think that's

100a good idea. And Mr. Massie, have you cross referenced everything in here to make sure that we have all the policies included that are required to be given to parents at the beginning of the year? >> So, I have the great privilege of being able to say that this is one of the documents that Dr. Paslay left uh completed for us. And so, I have not personally gone through to make sure that they're all cross referenced. Um, but I I trust uh in in our last conversation that she did that work before she left. >> I would trust her too. But if I were you, I'd do a message. Absolutely. Absolutely. >> Resum. Well said. >> Can we change it just to say Mountain View High School rather than >> proper name is proper? >>

101It just says Mountain View. >> Oh, >> Yeah. Yeah, we have Timberlake High School, Lakeland High School, and Mountain View. >> Yeah, I believe I believe the full name is Mountain View Alternative High School. So, we can definitely make sure that that's posted correctly. >> And I understand that we have some middle school kiddos doing that program, too. But the true name of the the school is Mountain View >> Alternative High School. All I have >> looks good. >> Anybody else? >> No, I just been so impressed. Every year it gets better and better and better. I remember when it was multiple and >> sure personality was in its lots of progress. or the year it was combined, but it was all different formats because it was just literally copy and pasted. >> Yep. We've

102made a lot of headway a step at a time. >> Absolutely. >> So, I will take these uh recommendations back. I'll I'll do some work and then bring it back to the board in August. >> Perfect. Thank you. >> Thank you. >> Uh next we have workshop dates. Like me, I don't remember what workshops for. >> If I may, Chair Thompson, please. Um so they're for curriculum and and data uh the SIP plan and um on here it says supervision evaluation plan but I'm not sure if that is included because I don't remember that from last year. Generally, it's the curriculum data >> super vision. It might be superintendent evaluation. We just want to and those wouldn't be workshops. Those would be just >> right. >> Is it? I don't know. >> I think we

103need Yeah, I think we were going to have a workshop because that evaluation document is we hate it. >> Yeah. And it's >> And so we talked about needing to redo it and then we just >> haven't. So, >> well, we would need to redo it because we did redo the superintendent job description. So, that in and of itself requires a redo. >> Okay, so there we are. >> Somebody else can do it this time. >> Sounds like a plan. That would be amazing. Just a quick note of Jake Massie, assistant superintendent, uh for the two workshops, the SIP workshop and then the curriculum and data workshop, I would recommend that those could be held at the same time during the same meeting. >> Okay. >> Now, the SIP has to be submitted by October.

104>> October 1st. Yeah. Um, so I believe last year we met in early September if I recall correctly, but that could be completely wrong. >> If you're It was the last week of August. >> Okay. >> Yeah. So I guess from a uh administrative standpoint, would you prefer to meet sooner rather than later or should I mean are we going to have all the information and data we need >> to prepare the SIP? >> You can speak louder. >> Sorry I was asking question Mr. Taylor and I Rusty are uh attending a SIP workshop training together in the next couple of weeks. So, so the timing that we had talked about in agenda planning was was that late August, early September. >> Okay. >> I think that allows us enough time to get up to

105speed with some of the State Department training, it still gives us plenty of time to work on our draft before October 1st. And so, as long as we're getting to this workshop before the second week of September, okay, >> I think we can be comfortable with that. >> So, I was talking about >> I was going to say 10 >> because that's a Wednesday. And what day does school start this year? >> The day after Labor Day. >> Second. >> The second. >> Okay. I just didn't want them. And that first week of school is usually super busy. So I know I know that's what I'm saying is I just didn't want it to end up on that machine. This starts out like a smooth >> just purring like a kitten. Huh. >> It does.

106And we appreciate your consideration. >> Yeah. Totally. >> So, would September 10th be too late? This then that is the second week of September. >> That would be okay. >> Okay. It's a Wednesday. >> What >> are you going to be here? Okay. Not hunting. >> I don't know. >> Finding some forest animal that needs to be murdered. >> The herd. >> She's worse than me. >> That's right. Well, >> what does your life go? Murdering a killer. >> Yeah, >> big softy. That's what it says. >> The snip and the >> Curriculum workshop on the 10th of September. >> What time? >> 6 in the evening. >> 6 in the morning. >> What? >> Okay. Birthday. >> Oh, that's birthday. >> Okay. >> Continuous improvement plan. >> It's a Wednesday, Bob. >> Thursday. >>

107Your Wednesdays are devoted to the district. Hopelessly devoted. >> Yes. Hope. Let's see. >> All right. So, we figured we could do data all together. >> Correct. Or sip and curriculum. >> Yeah. >> Okay. So, that was one of them. What's the other one? I can't remember. >> Um, are we doing them all at the same time? >> Oh, the >> the SIP and the curriculum. The superintendent superintendent. Um, if the board wants to have their own workshop for that or to drop something up or >> Okay. So, um I guess it would be because it would be a workshop. >> Yeah. When do we have that document? I don't want to be pushing up against the the deadline of that again. >> Mr. Taylor Rusty. >> Yes. >> Um from your Arizona adventures, >>

108um what were your evaluations timelines done on? They were they were due uh we actually we switched policies but we uh for the most part it was due anywhere from February to May. So >> well by law we're due to have it to you by June 1. >> Okay. >> Um but did you like do quarterly revisits or any of that stuff? >> No ma'am. We uh we did a a 360 review on me. Okay. And you guys have and I have all that information plus it was sent to HR thankfully. Um one of the things that I I I really value was the staff's feedback in regards to my performance. Um and so I I would send that out in February. Uh that data would be collected when we come to uh we go

109in executive session to review uh our um our superintendent evaluation. and we work through it, but they would use that information to help determine my scores in regards to my evaluations. Does that answer your question, chair? >> Maybe. >> I'm not really sure. >> Is that So, what are you looking for? Goal setting. Is that what you're looking for? Goal setting. And then >> is this going to kill those goals or >> Oh, yeah. It's not turning on. >> Yeah, there we go. >> Guess I was like, I've been plugged in all all night. >> No, I'm not. Well, we do need to do that, but the tool that we have right now is ineffective, right? >> And the spreadsheet that we had we we don't we get away from that. >> Um, >> so

110we kind of need to figure out what are we doing and how are we doing it. >> I wanted to know what maybe his expectation was. So given the fact that he comes from, you know, a springish, we actually will do an in a year. Um so that won't change but we should meet to figure out how we're gonna do this. >> Okay. >> So because we have to revamp >> just to further uh elaborate on the evaluation. The reason they do it that early is to because our hiring season is earlier than Idaho is. >> Yeah. >> Well I just I mean we've always just adhered to this statute and usually we're running with you know our hair on fire trying to get it done. So, >> we don't want to do that anymore.

111>> Um, >> you may ask another question, too. >> It depends. >> Okay. >> Go ahead. >> Okay. Um, do you want in this do you want me to see if I can find some examples for the board? I'd be more than happy to. >> That would be appreciated. >> Yeah. >> I mean, yeah. Good idea. >> Sure. >> Absolutely. >> Or am I? >> Yeah. I mean, I'm open to input. Sure. >> Okay. Perfect. >> I'm still back with Mr. Massie because I'm not sure that we got a true understanding. I had I just want to make sure we have our workshops right. I had SIP and data together and then we said SIP and curriculum together. So, are we doing all three together? I just want to make sure that we give him

112what he needs and that we're on the same page here. >> If I recall, our the SIP plan and data were kind of a combined and then we also were adding the curriculum. So I guess to answer your question, it would be all three components. >> That that's correct. >> Is that fine to do all three together? Absolutely. Okay. All right. I just want to make sure you have time to Okay. >> Yeah. >> So it'll be >> And thank you for clarifying. >> Yeah. Jessica, >> do you think that's a sufficient to to do all three back to back? >> Well, we can try it and see. >> We usually do do it and we always run out of time, but >> yeah, the the I mean, one does feed the other. SIP is

113driven by the data, >> right? um the curriculum I we have different presentation this year so we'll have to see how it goes. If we need more time, we're just going to have to make more time, >> right? But with respect to the curriculum, we still have to do the, you know, display of the curriculum because that's required. >> And so given that we haven't had any, well, we had the >> science adoption, I think, or something social studies >> social this year, >> right? So that's the only I guess new piece added into the display. Um, and >> when is that anticipated to be here since we've approved? >> Yeah, it was delivered this week and so it's just currently being inventoried in buildings. >> Okay. So, I know last year when we had

114it displayed, we didn't really discuss anything because it wasn't anything new, >> right? >> So, um, that's why I think we're kind of minimizing the workshops on curriculum because We've >> Yeah, we we've done the whole get familiar with it and now it's just more of a >> cursory. Okay. >> Okay. So for the uh superintendent Dean Bob, do do we want to do that in August like the 27th or because if we did it before boots on the ground um and school's in session and everybody's running a mile a minute because we're a busy district. Do we want to do it like right before the start? >> Last year it was on the um agenda in September >> and that though I think was for goal setting. >> There was an it was a

115discussion item but then also an executive session. >> So that would have been to discuss would agree to >> this is to figure out what we're going to be how we're going to present the evaluation evaluation. >> I mean, most of that's laid out by the state anyways. We just have to follow their template, but then we have to mirror the description or whatever, like we did the other make sure the policies match and what have >> Well, yeah, the frustration is is the form we've used is a form from ISBA that is just convoluted. So, >> um, and we've talked about let's actually make an evaluation So, uh, >> actually, did Randy, didn't you create that spreadsheet? >> Yeah, you did. Because I remember that was like your first task. You were like, "Okay,

116never again." >> Not volunteering. >> Yeah. >> In all fairness, we all worked together after she put the bulk of it together and we created the color coding. >> It was a lot. Yeah. Pulling all of >> policies and it was it was a lot. It was a lot. And now we changed the description. So now you guys went through. >> Yeah. >> So would August 27th work? It's a Wednesday. >> Yeah. >> Four weeks in a row. >> Well, you know, um, no. Well, wait. 27. Well, yeah, it would be four. It would You are correct. >> From August 27th, September 3rd, September 10th, September 17th. There goes your summer, Bob. >> You wouldn't have to do the 24th. >> Look at the positive. >> What a good deal that is. >> I mean,

117unless something pops up, but you know. >> Yeah. Right. So, now we're on for the 27th. >> Yes. 27th of August. >> Just send me an email. I can't do >> the 3rd of September, the 10th of September, and the 17th of September. >> What's that? >> Yeah, we >> or the 24th. >> Sorry to interrupt you all. We do have openings scheduled that night. >> We have what? Thousands at different schools. Rebecca just reminded me that. >> Okay. >> Yeah. >> Thanks. >> And there are they saved Bob. >> That's some of them, right? Lakeland Middle School, Lakeland High School are that night. >> Okay. >> So then it would be September 24th. >> You're getting four meetings back to back in one of them. I don't I don't want to go September 24th

118because >> that's only a week before. >> Nope. That's a week before it would have to be. >> Don't we have to have that to him? >> Before October 1st? >> I don't think so. >> Okay. >> No. >> Okay. >> We just have to have it done by June 1st. >> Yeah. We can just wing it throw it together as we go, but >> that's not >> Well, I don't think that's fair to anybody us or Rusty. So, >> you're welcome. >> So, um the other option would be to choose a night different than Wednesday, which we could do that. >> Mhm. >> We could go for a Thursday, >> Saturday night. >> Okay. date night. I'll be at the cabin. You guys have fun. >> Can I make a suggestion? I would say

119probably not to have meeting two nights in a row. >> Thank you. >> Are you making a suggestion from last night tonight to tonight? >> A Monday or a Friday? So, you're not here on Fridays? >> Well, often, right? So, we're picking a Monday night. Everybody loves Mondays. >> Oh, yeah. >> 22. >> Yeah, that's what I'm looking at, too. >> September. >> Uh oh. I think we're going to have to go back to like what about the 25th of August? >> I thought we were on summer vacation. >> Well, we graduated. We don't get any of that anymore. >> It's not in policy. I'm sorry. >> Yeah. >> So, if we did August 25th, that's a Monday. >> Okay. >> August 25th is always >> Yes. >> And that's review of the superintendent evaluation.

120Correct. >> Workshop intended evaluation. >> Sounds good. Thank you. We're going to reinvent the wheel. >> Yes, we are. >> As long as it rolls better, that's all we care about. >> Up, buttercup, and it's going to be a ride. >> What can you say? >> Yeah, we'll do six. All righty. We were making progress. Um, uh, future I agree. uh future agenda items. Um >> excuse me, >> Thompson annual policies after the workshop dates. >> They're just for review and discussion if there is. >> It's just a list. >> It's just an annual review. >> Oh, yeah. No, that's actually um Okay, so here's the thing. We have annual policies that we need to review. >> Um how would the board like to do that? These aren't policies that have been run through the

121policy committee for >> assign it to the policy committee to do that. >> No, we could not. We would be shook duties. So, >> so I was wondering if we wanted to Well, it was asked to have uh legal give us an estimate on the policies uh reviewing the policies to let us know where legislative changes have occurred. there was miscommunication and legal has already worked through threequarters of the policies. Um so there's a quarter left for legal to go through and let us know what legislative change we might need to put into the policies. Um that is not something that I did just so that we're all clear. But um so we could let legal finish and just take the suggestions and you know if there are changes those could go to policy committee

122for just board sniffing and make sure it's clear and then come to the board. Um if there are no changes if we know have like a week in advance notice to review the policies because there are 20 25 of them. >> Yeah. Some are not written. The list contains 25, but >> okay. >> Two of them don't exist yet, >> right? >> Okay. So, 23 then that's roughly five policies a piece. >> Um, we could go through a board meeting knowing that everyone's been assigned five policies and they can state if there needs to be changes or not. I mean, how do we wish to proceed with these annual policies um that need to be uh approved by the board? >> Well, I think legal's already started and they're 3/4 of the way through have

123her finish the job. >> We might as well. And then we'll just if there needs to be changes, we'll change it. >> I'll second that. >> Okay. >> All right. So, clerks, um, please reach back out to Megan, let her know that she just needs to finish what she was tasked with and then to get them back to you as soon as possible. And then depending on what the changes or modifications are, if there aren't any, I would say those policies that don't require any changes need to come before the board. those that do need to go to policy committee quickly so that those changes can be done and we can move them forward. >> Anybody have any qualms with that? No. >> Okay. Got a thumbs up from Bob. That's awesome. >> Okay. >>

124Um thank you for keeping me on track. My brain's like not here. Um now go oh dates to remember >> possible action on dates to remember. you know the policy committee and then the special option board meeting uh board member input for future agenda items. Um I do uh take the constituents uh concern about our board meetings being on Wednesday. That has always been kind of a crux of annoyance for people having to choose between the city and the school board those that are active. So, I would like it on as a discussion for the board to talk about maybe bumping us to either Tuesday or Thursday. I know you've got your your things. So, >> good idea. Thanks. >> I know. But I don't remember when they are when they are. So, if we

125just have that conversation, we can really talk about is it feasible to do it now? Should we wait till January? Um what would be the most advantageous uh for us to do? So, can you please note that down as a discussion item for the next board meeting? >> Perfect. >> Anybody else? >> No. >> All righty. I do have something to say though about the um and I didn't go look this last time, so it might be there. When the agenda is prepared, um do we still have access to go in and look to see what was put on it? So, like if we're thinking of something, but we pop in there and look like Oh, they already put that on there. We don't need to request it. >> I believe there are still um

126permissions for >> the >> you and and um the board chair and the vice chair. >> Um I >> for so not the whole board to look at it. >> Uh the whole board can view it. Um, as far as requesting agenda items, um, the chair and vice chair are on their on board book, but we can definitely add all board members that cuz you can formally request agenda items in board book. >> Oh, right. >> Um, or just email or >> Yeah. Well, according to the policy, >> supposed to be emailed and it's to trustees. Um, >> okay, that's fine. as long as the board can get in because I was thinking of that when after agenda planning happens if like the whole board knows that there's this draft of the agenda and then

127maybe you know we might think oh we should have added that. >> Yeah, not everyone has permissions to actually view the agenda while it's in construction. Um but we can >> we can uh make sure that all the board members are are on there superintendent obviously. >> Yeah. Okay. Thank you. All righty. Anything else? >> No. >> All right. On that note, Oh, go ahead. >> I said nope. Okay. On that note, I need a motion to enter into executive session pursuant to Idaho code 742061B. >> We have a unison motion >> on uh we need a roll call vote. Uh, Trusty Jones, >> yes. >> Trusty B, >> yes. >> Chair Thompson, >> yes. >> Trusty Quy, >> yes. >> Vice Chair Gresen, >> yes. >> On that, it is 7:57 and we're in

128executive session. >> That's it. I'm sorry. >> I think I drink. >> All right. So, we've come out of executive session. We do have one action item and I'll entertain a motion at this time. I move to approve Gabrielle Hensel at um the superintendent's recommendation for Gabrielle Hensel to be the Garwood principal pending um clearance of reference checks. >> Second. >> We have a motion and a second. All in favor say I. >> I. Any opposed? >> Hearing none, the motion carries. On that note, we are going to end our meeting. It is 8:54. Meeting adjourned.