001Okay. All right. So, we'll go ahead and call the meeting to order. It is 6:38. 538. 5:38. Thank you for the correction. My head is not where it needs to be. All right. Um, welcome. Let's rise for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Go ahead and be seated. I do need a motion to enter into executive session pursuant to Idaho code 742061B. So move second. We have a motion and a second. We need a roll call vote. Trusty Jones. Yes. Trusty Bane. Yes. Chair Thompson? Yes. Trusty Quimby? Yes. Vice Chair Gryom? Yes. Well, now we are in executive session. It is 5:30. All right.
002So, we've stepped out of executive session because we did not get approval of tonight's agenda. So, I need a motion to approve tonight's agenda. So, moved. Second. So, we have a motion and a second. All in favor say I. Any opposed? Hearing none, the motion carries. Uh for clarification, I would like a new motion to enter into executive session pursuant to Idaho code 742061B. So moved. Second. We have a motion and a second. We need another roll call vote. Trusty Jones. Yes. Trusty Bane. Yes. Chair Thompson. Yes. Trusty Quimby. Vice Chair Gerson. Yes. We'll go back into executive session. It's 5:40. Okay. So, we've come out of executive session and we will go ahead and begin with the budget hearing. [Music] And before you do begin, uh Jessica, I do want to compliment you on
003its presentation. and it is very clear and um very understandable and easy to read. Thank you very much. Thank you. I tried tried to keep it as concise as possible but um get the the information across. So it's not always easy with financial information. I'm Jessica Grant. I'm chief finance officer. Uh I'm here to go over the Lakeland Joint School District 2526 budget packet. Um to start we have the general fund budget. Uh this is our largest fund in our financial statements. Um we account for the majority of our operational activity in this budget. Um some things to note for the general fund budget this year. Um the property tax revenue you'll see is less than what we levied. Um this is in anticipation of receiving uh property tax relief funds from the state. So
004you'll see that the state um revenue other state revenue line item is larger and that's because that's where we anticipate that offset to come through. Um so last year we received roughly 2.3 million in uh property tax relief funds. This year I'm estimating around 2 million. Um if we get less than that we'll just increase the line item for what we're levying versus um what's been appropriated in this budget for property tax relief. Um the other thing that to note in revenues we again the maintenance and lottery fund uh funding is not in there because that was swept to help pay for the property tax relief funding that we received. Um I had included the literacy funds in the general fund this year. um based on special coding distribution information from the state, that funding
005should have been included in the general fund for a while now. Um and so we're just moving it into the general fund um to accurately reflect where the state says to report it. Um we will still do reporting off of it with project codes in the accounting system so that we're able to report on it appropriately. How long was it in that other fund? A long time since since the fund started. Yeah. Um, going back I went back about eight years on the state website and it should have been in the 100 fund for the last eight years. So, um, my fault for not catching it last year, but we're going to rectify that this year. Weird. Okay. Um, another thing to note, I do have an inter fund transfer on here of $315,000. that
006is allocating money um interest revenue from fund 436 which is the school modernization fund to help offset the cost of facilities expenses in the general fund. As we all know we did not run a plant facility levy this year. Um so those that interest revenue is allowed to be transferred into the general fund to help offset those expenses. Um so that's the majority of the revenue changes for this year. We do anticipate receiving a little bit more in salary based aortionment from the state um due to the 5% CEC um related to the weighted averages that we receive on salary based aortionment. Uh you you seem to have a detailed number on the tax relief money is is that a definite number at this point or no still has to be adjusted. It still has
007to be adjusted. So, unfortunately, we we don't receive that number from the state until the end of August, early September. Um, we have to do an extension on the L2. In fact, every school district had to do an extension on their L2 last year because we didn't receive that information until after the L2 was due. So, we'll get that final number um in end of August, early September. So, we do always request an extension on our L2 just as a standard practice to make sure that if we have a big increase in enrollment, we could have the opportunity to have the discussion about an emergency levy. I know we haven't had the appetite for that in the past, but it would be remiss to not at least have the conversation if that were something that
008came to fruition. Um, some things that I would like to talk to you about that did not make it into the FY26 general fund budget um, for consideration. And I apologize this didn't make it into the packet, but I did write down my notes and wanted to share them with you so that you had a copy to follow along with in case you got lost on my explanation. Um, one of the major things that did not make it into this budget due to budget revenue constraints, I wish I did have a money tree so that I could make everything happen. That's not the case. Um so the first one is social studies curriculum. The estimated cost will come to next week in the board meeting. Um that's $335,000. So this is the culmination of the
009work that was done by the curriculum committee related to social studies um curriculum in the district. Um there's some proposed funding plans for this. If the board would like to include this in next year's budget, we can use existing reserves in our fund balance to cover a portion of it or the whole cost of it. uh as we get through the rest of the budget, federal forest funds is an option. Uh we're not anticipating any additional revenue in federal forest funds. So, we could use the existing balance in that account, roughly 46,000 to help offset the cost. The board approved projects fund. Um this is where you transferred the 2.8 million a couple years ago to do the uh sighting and window projects at the middle school, Apple Elementary, and Spare Lake Elementary. There's roughly
0104 $146,000 of unobligated balance there that is not budgeted. We could reallocate that back to the general fund to help offset the cost of the curriculum. School modernization funds. Um again, we could transfer money from the interest earnings on the modernization funding into the general fund to offset facility salaries and benefits. So, we did receive recent information from the state that we are allowed to use the interest revenue similar to how we use the lottery funds. the lottery funds we were allowed to use for facilities benefits and salaries. Um so we could transfer a portion of it to help cover the facility salaries and benefits which would then allow us to free up general fund funding for the curriculum as well. So those are some options um that we have for that expense. Um I
011know a lot of work was went into that and I know that this is something that they were really hoping we could get into this. So, um, the next thing is nursing supplies, an estimated increase of $5,000. I did zero out the business operations supply funds after the levy cut. Um, there's about 13,000 that I was able to transfer from business operations um, which is the finance budget to uh, guidance and health, but they need an additional $5,000 to help cover the purchase of AED pads um, for the district library supply budgets. Um, in FY25, we reduce library supply budgets to $500 per building, a total of 10 buildings. They would like that to be increased to 2500 per building. So, that's an estimated cost of $20,000. Elementary and middle school counselor days, um, they
012would like these reinstated. Uh, they were not there last year. So, elementary would like five days, three at the beginning, two at the end. Middle school would like eight days, five at the beginning, three at the end. Um, I do want to note that during fiscal year 25, we encouraged them to flex their schedules to accommodate these days. So, they came in a couple days early, but they were able to flex that time throughout the year or maybe take off a Friday early or however that worked with their building to to manage that. So, we had a a workound to still kind of allow them to do that without having an extra siphon for it. Um, and then last but not least is salary steps. Um what I the information I'm presenting to you here
013includes associated Percy and BIC Medicare expenses. Uh for classified staff the estimated cost is $189,11. For administration not including the superintendent, assistant superintendent and new hires for FY26 it would be $23,740. And for classified directors and exempt personnel the cost would be $22,448. for a total estimated cost of $235,289. The proposed funding for this is we could use fund balance, use existing reserves to cover. However, salaries are an ongoing expense. So, I would not recommend using fund balance for this. We would need to because it is an ongoing expense. Um, the other option is to wait until enrollment and salary based aortionment is finalized in September to see if there's an increase in funding to cover the cost. Um, a couple things to note with this budget, which I cover towards the back of the
014packet. I am anticipating that we'll we'll be down 200 students next year, roughly 200 students, which is a decrease in support units of about 6.33 support units. um we are able to not have as large of an increase in salary based aortionment decrease in salary based aortionment because of the 5% CEC on the weighted average salary for admin and classified which then carries over to the certified um as well. So we're getting roughly the same amount about $200,000 more in salary based aortionment from the state um because of those changes in the funding but we are down 6.33 units. So that does affect our discretionary funding and our benefit aortionment because those didn't go up. Okay. Um so that's essentially the general fund in a nutshell for this year. Uh I did want to include
015one more thing as one of the things we did in the levy the 2 the $2 million in cuts. We did cut district paid cell phone stipens and cell phones. After a lot of conversation about this, there are a handful of cell phones that we recognize that we do need to keep on hand. Um nurses should have a district paid cell phone because there's a lot of personal data that they use on apps to track their their students. Um so our recommendation is to keep a phone free to the nurses. Um and then our district safety specialists also have a lot of contacts and all of our local agencies have that specific number tied to the district for that position. Um so our recommendation is to keep the nurses and the our district safety specialists.
016Um we will also keep the base cell phones, but they're not in the general fund. They'll come out of the base fund, which is a self-sustaining fund. Um, so you will still see some on the Verizon bill on the the list related to that, but we will cut everything else. The other one for consideration is the clerk of the board um was included in the cut for cell phone um district paid cell phones. So, I wasn't sure if the board wanted that to be a cut or not. So that's up for consideration. Each cell phone is about $600 a year. Um in cost [Music] speaking, it's all good. So those are just some items for consideration um for this budget related to the general fund. Um are there any questions on the general fund before
017I move to the next one? Yes. Okay. So um what is the total of all the stipens of the cell phones that were cut? It's a good question. Off the top of my head, I couldn't tell you. I'd have to look at the most recent cell phone bill. And then all of the What is the total of all of this? What is the impact? One second. We'll do the math. I do not have the counselor um statements calculated um because we didn't do them last year, but without those it's $595. So I would round it up to $600,000 worth of keeping the couple of cell phones in there um for the nurses and the our district safety specialists. So what's the total number you're suggesting we keep? Uh, so 6 + 3 n 9* 6.
018Yeah. And you're saying the total of this is about 600,000? Yes. Not including the siphons for the elementary and middle school counselors. And um that was who's one here? Um $2,500 per building. That's the 20,000. Yeah. Yeah, that was included. Okay. So, that's everything on this page. So, one, two, three, and five. Okay. And the cell phone statements that didn't make it on this page. Number six. Okay. Imagineering number six. In addition to what we have, this is another Okay. Yep. Is there any other questions I can answer on the general fund presentation? Um, so the levy was uh respected of a $2 million cut to our general fund. Correct. I'm just curious with respect to the revenues. It doesn't appear that we've done that. That's because we're transferring in $100,000 for literacy funds. So
019that offsets that um we had 315,000 transferred in for the uh facilities funding and then with the additional funding we're anticipating from the state for salary based aortionment. That's how it kind of washes out to not be not look like a full $2 million cut in revenue. Okay. It looks like we're not cutting anything. We are. We cut a lot. We cut a lot. So, in addition to the $2 million that we cut due to the decline in enrollment, we did cut an additional seven teaching positions through CAT 1 resignations, retirements, um because the enrollment the anticipated enrollment for next fall doesn't warrant those positions at this time. Okay. So, there were a lot of I I I I'm not saying that it hasn't. It's just by the by the view of what we've been
020presented with. Yeah. So again, it's because we are transferring in some additional revenue and we did get a little bit of additional revenue from the state. Okay. So, um I joke that this budget for the amount of hours that went into it, this presentation doesn't accurately reflect the number of hours that went into it. Um, anything else I can answer on the general fund before we move on? And the and the uh fund balance growth in that ending beginning is all because of the um modernization funds. Is that not not the fund balance technically? Um, so for the general fund, I I can tell you right I'm giving you the FY24 actual, the FY25 budget, and then the FY26 budget. Um, the FY24 or 25 budget for the actual number should be $4.7 million, not
0214.4. So, what I would like to do once um we get Where did you get that number from? The 4.7. Yeah, that's the ending fund balance as the end of last fiscal year. When we did this budget, it's always it's always our best guess estimate of what we think we're going to end at because we received that additional onetime funding from the state last year. We actually ended up a little bit ahead and adding to fund balance last year instead of eating into fund balance. So, um I wasn't able to give you actual numbers for FY25 because FY25 is not done yet. So, what I would like to do is bring the same information back to you once we close the fiscal year and show you the differences because I do anticipate that budgets are
022our best guess plan at this point in time. Plans change. Um, enrollment changes. Uh, we have to be able to adapt to those changes. So, I anticipate especially because there's a lot of things that we do not have finalized yet. We have over 37 open positions in this budget that have been factored into the FTE counts for this budget. That's a lot of area for changes, right? Um I do my best to be conservative with what I'm putting in there, but I could have teachers come in higher. I could have teachers come in lower. We have an open superintendent and assistant superintendent position. Those could come in higher and lower than what I budgeted as well. So, I do anticipate coming to you in the fall and saying based on where enrollment is, where our
023federal um allocations come in at um and based on any adjustments to salary based aortionment based on the change in in staffing um that we may either need to add some stuff to this budget or we may need to reallocate resources within the budget um just to to accommodate. Um, it's not typical for this many changes in positions to be built into a budget. We had over 130 position changes reflected in this budget, which is huge. That's huge. Um, so I can confidently say 100% with certainty that the position control numbers are spoton. I can't tell you that the salaries and benefits are spot on. I can't begin to assume that someone's going to take family coverage or not take family coverage or someone's going to come in at the bottom of the scale or
024the top of the scale. So, it's one of those things that I did my best guess to put that in there. Do I think I have too much benefit money? Potentially. Do I think I have enough salary money? I'm not sure. So, I do anticipate coming back in the fall and making a recommendation for some amendments based on the actual hiring for this budget. Yeah. And I went back and looked at my numbers. That was the um the other funds that raised the the fund balance because of the um you know if the public actually took our posted FY25 budget and this proposed budget they'd see that the local revenue drop was 42%. The state revenue drop was 11.96%. The beginning fund balance was a 2.25% drop. uh total revenues outside of the others was
025another 8.49% and the total expenditure uh dropped by 7.79. So on top of all the funding dropping we also cut Y absolutely um expenses and yet we were able to increase the fund balance by 7.72%. And even after all that cut and lose it. So local revenue funding dropped by almost 50% 42.08%. And that's a kind of a funky one because in the past we didn't budget that uh state um property tax relief money in there. I included it this year because I wanted to be as transparent as possible so people could see it. Mhm. Um, and so that that that skews that local revenue number a little bit because really truly we're levying 7.52 million and that's local revenue versus the 9.52 million. So it's really only a $2 million difference in that local
026revenue. However, because of that property tax relief that's now in state funding. So it just skews that that it's not that far off. N fiscal year 25 was 10 million 222 and the levy was 9.52 million. Right. But but this year I'm only budgeting 5.52 versus 5.9. Yeah. So that's that's the tricky part is it it just skews it just a tiny bit. So um is there any other questions I can answer on the general fund? Um I just want clarification that for fiscal year 25 we are not in a deficit and we would actually become will come in the positive. Um I'm planning to use some based on the beginning balance number of this one. Uh we did budget to use some fund balance this year. Last year when the budget was approved there
027was correct a dip in. So I do anticipate yes a small decrease in the fund balance. Oh I thought you had just said that you were going to report back that we didn't dip into the fund balance last year. We didn't dip into the fund balance. We were actually able to increase the fund balance due to that onetime funding. This year we are based on if you look at the for 2026. Yes. For 2026 we're dipping into fund balance. For 2025 we will also dip into a small amount of fund balance which was budgeted and approved last year. Oh okay. So oh okay the end of 24 we ended up better than we anticipated is kind of how it is. The onetime funding from the state savior last year. Okay. So all right. Any other
028questions on fund 100? Just a comment since Tim is here. I noticed there's nothing budgeted for supplies and materials in grounds. So, good luck. Um I there's a there's a funky part of that. Um a lot of those supplies and materials come out of um the building maintenance budget. So, you'll see some increase there. And again, I think some of the categories going to be shifted next year as I get a better idea of what they're planning. So, um I do want to point out to you on the general funding, I apologize I missed this one. The building maintenance non- studentent occupied, you'll notice that there's nothing budgeted there. Um the state has decided to do away with that department in the general fund and actually are uh nullifying that code. So the building maintenance
029student occupied will become building maintenance equipment and uh equipment and I forget what the other word is but they're basically doing away with differentiating between student occupied and non- studentent occupied and they'll just have one building maintenance budget. So that $76 just goes away. Uh well that was from FY24. So um it's just in there because I was reporting actuals for FY24. So okay, anything else I can answer on general fund? Okay. Um, moving on to 220, which is federal forest fund. The federal funding is paid to continue to pass uh paid to counties to pass on to school districts effective identifying in revenue from timber harvest on federal lands. Um, typically we pay our CTE consortium dues from this fund. There's no restriction on the use of these dollars. However, it's best spent on
030one time expenditures. Um revenue was not budgeted for FY26 because we were told again this year not to anticipate any revenue for this budget. However, pleasantly surprised we did receive about uh 67% of the funding that we had received the prior year this fiscal year. It's not reflected in this report because again I'm just giving you the budgeted numbers from last year. So, we did not budget revenue last year, but we did receive about 13,000$14,000 um in federal force funds this year. We were told again not to expect that money next year. Um that's just a dining revenue stream. So, it's nice to have if we It's nice to have it. Yeah, plan on it. Okay. Any questions on 220? Okay. Um 231 is our facility funds, local sources. So revenues are from facility use,
031fees, recycling, energy rebates, other local sources. Um, this has been used for insurance claims as well. We use this fund for onetime expenditures and focus on facility needs. This budget also has our Timberlake High School fieldhouse funding in it. Um, so you'll notice the fund balance, the anticipated fund balance for uh local facility funds is 158,000 and then we have a rather large balance of $688,72 $272 for the Timberlake High School fieldhouse. We do anticipate construction will commence on the fieldhouse. So we actually hope to get that out to bid this summer um this year. So I have in there for the board's consideration and approval. You've approved the project but approving the expenditure of funds for the project out of this fund. And there's also request from facilities to spend uh a portion of
032the fund balance on two new facility vehicles to create replace depreciated vehicles in the fleet. And you'll notice that I forgot to budget revenue here. Typically receive about 10,000 to 17,000 in here. And I just missed adding that revenue into this line. Okay. Can I answer any questions on the local facility fund? The capital asset expenditures is for the fieldhouse and the two vehicles if approved. Um and I can tell you Mr. Everland has been doing a great job reaching out to the community. So I do anticipate potentially some additional revenue. I didn't budget for that because it's one of those things that kind of unknown. So if it comes in we can make an adjustment there. But, um, if it doesn't, he has what balance he's able to use toward that building. Okay. Um,
033any questions on 231? So, the fieldhouse funds, that's all the money that they've raised anyways, right? Okay. Yep. Yep. We we track it with separate project codes. We have a separate accounting for their interest revenue and everything so that they have full view of that. Um Ryan Ryan is very antsy every month to see how much his money earned. Um so that interest does help offset any other additional costs they would like to put into that building. So this does not include though um community contribution of labor. Correct. No, it does not. No. Okay. But that will be included in the total cost that in kind will be included in the total depreciable cost of the building. Okay. When we recognize that. Okay. All right. Moving on to fund 232. This is for our base
034program. It's our before and after school program at three of our elementary schools at both Garwood and John Brown. Um this program operated at max capacity at Garwood and John Brown last year. Um they were at about half capacity, but they didn't have any waiting list at Apple Elementary. Um it's just not as utilized at that school. Um but still weren't keeping the program there. we are able to keep the staffing in such a way that it does offset its own cost. Um this is a self-supporting program. Um so the revenues are uh offsetting the cost of the at this point in time of care that they're receiving. I do anticipate next year we will probably have to look at raising rates for base. Okay. Okay. Um the next one is fund 242. Uh, as
035I said, this was moved to general fund for this year. I do not plan on reporting anything for fund 242 in the monthly financials next year because there is a 0 budget and zero for expense. Um, so what are we doing with the literacy? So, you're moving it all, but I mean I mean are we doing away with the program or No. So, the funding goes into the general fund as dictated by the state. Um and then we're doing project codes to track the expenditures related to that funding so that we complete state reporting appropriately. That funding is to be used for kinder through first grade first through third grade teachers. Um and so we typically cover 50% of kinder first, second, and some third grade teachers because that's about as far as the funding
036stretches. Um so we'll be doing that tracking in the general fund next year instead of this separate fund. Okay. Okay. Um, so this fund will go away in the future. Yep. Yeah. But not the funding. The funding doesn't go away. Just the fund itself is going to go away. What we're saying? Yeah. Fund 243 is the Oops, sorry. It's okay. Um, given that these are literacy dollars, um, has there ever been any consideration to supplant the library supply budgets with the literacy dollars given that it's I can't do that for all buildings because it's meant to be used for K through three. Um, not all buildings are K through three. So, I could potentially use some of it for supplies, but we use all of it on salaries and benefits for our K through three
037teachers. It's kind of the cleanest way to look at it from a reporting standpoint for us, but I we could look at it for the elementary schools at least. Okay. Um, but even that elementary, it's it benefits all students, not has to be tied specifically to K3. So from a a clean, transparent, easy to report perspective, it's just easier to apply it to the salaries and benefits of those teachers in that grade band. Okay. Um than it is to try and pull it out specific to individual supplies. Okay. Okay. So fund 243 is CTE state funding. Um Kobe Matillaa continues to assist us with our annual application and the use of dollars. Um we've estimated the expected revenue for for FY26. You'll notice a significant change between 24 and 25. The reason for that, I
038just want to remind you, is uh Corey Pettit had received a welding grant that flow through this account. So that's why there's a big difference there. Um Chelsea is pretty confident in um the budget for next year, but again, that can change based on final allocations for the state. This is an in-n-out fund. Whatever we receive, we're required to spend. Um so this will zero out every year. Okay. Um, fund 245 is state technology funds. These funds, as I'd like to remind you, cannot be used for staffing. Um, we have typically used these for network upgrades and Chromebook purchases. However, based on our cuts for the levy, we're moving in our software costs related to our enterprise program for accounting and student management. So, uh, Skyward will move over into this budget. Um so our
039funding for this is also based on from the state on having those systems in place. So it makes sense to have that expense in this budget versus in the general fund. Um the rest of the funding will be used for things like wireless access point upgrades which we shouldn't have to do because we've got all the buildings done over the last two years. Um we can uh we do need to start replacing some teacher computers in the classroom. So I anticipate that coming out of this budget in the future year. Um, and then any other classroom technology related items, so projectors, things like that for the classroom. Okay, any questions on 245. Okay. Um, we're uh the last I think state one is the safe and drug preschools on 246. I'm estimating a decline in
040revenue on this budget due to the decline in enrollment that we're anticipating for the district next year. Um, these dollars are tied to our enrollment dollars, our average daily attendance information. So, I'm anticipating a small decrease in funding here. Um, we use this money from the state to help pay for our SRO contract at the same. Um, anything that goes over and above what we get for safe and drug free schools is charged to the safety and security budget in the general fund and it's been accounted for there. Oh, last one. Uh, fund 248 is miscellaneous grants. We always receive a few small grants from the state or other outside entities. uh our gate program teacher is great at seeking additional resources for the district. Um and so those are accounted for here and expenditures
041come out of here. We probably will have a revolving balance in this that goes up and down over years just based on timing of when the grants are received and the expenditures come in and out for them. Uh and finally our last one is the to fund for 249 which is the SRO grant that's new for this year. We didn't have it in our FY25 budget because we weren't sure we were going to receive it. Um we did receive it and that will pay for three years. The last year was the first year of our SRO partnership with Spirit Link Police Department for our SRO up north. Um after the three years, we can continue that program in the general fund or um we can cease that program at that time. Um, but it's super
042great opportunity from the state to increase our SRO um, staffing. All right. Uh, we are moving into federal programs and I'm just going to give this caveat for all of the federal allocations. They have not been finalized yet. So, I do anticipate some changes to these budgets that will require an amendment when we get to the fall and everything's finalized. Our district is becoming wealthier. Um, we've talked about that with summer food service program and not being able to offer that next summer due to the census data for our area. Um, so that impacts directly our title one program as well. So, um, I do anticipate a decrease in funding here that I think we've already kind of penciled out what that looks like, but it I had to publish this before we got that
043information. So, I do anticipate a change to this budget. Um so title one is our grant to ensure students that are most at risk meet state academic standards and reach proficiency on state assessments for reading. We use these funds to support students who struggle in reading and also implement engagement strategies to improve improve parent involvement. Um again like I said we anticipate that this will go down. We do transfer some money from title two and title four into this budget to help bolster the amount of money that we're receiving. So we we basically do what we need to entitle to and title four and then what'sever left in the revenue there we can transfer into this program. Um you'll notice that there's a significant difference between what we budgeted last year and what we're budgeting
044this year for title. That reason is because I didn't include the transferability piece in the title one budget last year and I'm reflecting it here this year. So you'll see a decrease in title two and title four um because of that transferability. Um any qu uh we do pay for our title teachers uh the four elementary schools where we have title so that's um John Brown, Betty Keeper, Spirit Lake and Apple and we do pay for some pair of professional hours associated with those title teachers. There's some really stringent requirements related to this funding. We have to make sure that the school with the highest need is receiving the most dollars per student. So that requires us to really constantly kind of monitor that we're making sure that we're equally equitably spending the funds at
045each school appropriately. So So we no longer support the alternative school with this fund? No. Um we do not uh we have this um a lot of compliance issues with it there and the resources were better used with declining revenues um in the elementary schools. Okay. Fund 257 is uh federal special education IDA. Again, we have not uh finalized the allocation for this. I do anticipate a small decrease. We use this to help offset 50% of the cost of our special education teachers in every school. Um 258 is the federal special education ID preschool. We receive a very minimal amount for our special education preschool and we're using that for8 FTE for two certified staff in that preschool. Um the rest of that funding comes out of the general fund. Fund 260 is our Medicaid
046fund. Um we've actually seen an increase in revenue in this fund over the last couple of years. Um so I'm budgeting for that increase in here. Um, we do transfer expenses from the general fund, which you'll note, remember on our monthly financials right now, I tell you, it looks bad right now, but it's because we haven't done a Medicaid transfer yet. It's because we're able to transfer out that expense from the general fund to the Medicaid fund. Uh, typically we transfer our like occupational therapist or PT, the people that we're able to bill for is the expenses that we transfer out. So some of the contracts, those people, and then the Medicaid billing specialist that we have on district staff who helps make sure that we receive this money. Um, so that's uh that budget
047is required to be zeroed out every year. So you'll see that it's an in-n-out budget as well. So we won't be using it for any support just um because there's two categories, a program and a support. I'm not sure what the difference is, but uh so special educ I I put it all into special education program this year instead of support because that's where the expenses for the OT and PTR. Okay. So, um next one is uh 261 federal title 4. We charge 28 of an elementary counselor to this budget. Um the remaining of the funds is transferred to title one to help with the cost of the title one program. Um again, this is a budget that we typically zero out every year. Uh we fully utilize the funding in this budget. Uh our
048next one is uh fund 263 federal Carl Perkins funding. Um right now we're anticipating a decrease in funding um of about $10,000. Uh I don't anticipate receiving any additional funding for that. Um we use this to cover um some of our CTE personnel. So there's two CTE personnel uh.568 FTE between the two that are charged to this budget. Uh fund 271 federal title 2 federal grant to increase student achievement by improving the quality and effectiveness of teachers, principles, and other school leaders. We uh moved as part of the levy cuts, we moved uh 1.0 FTE from um the general fund into this budget to fully offset the cost of that consulting teacher. Um and then the rest of this funding is moved to title one to offset the expenditures there. Um we do have a
049small amount of uh instructional improvement money um there as well. So let me back up here. Sorry. No problem. 263, right? Is that what we're You passed that already. You went to the next one. So, can you back up and explain to me give me an example of it says that we use it to align the programs with the local labor market needs and partnering with postsecary education and local industry. So, how do we do that? Which which programs and how are we partnering? So, one of them is Corey Pettit, our welding program at Lakeland High School. Um, so CTE, that's definitely a CTE program. The other one is Rene Wall and going to have to draw on somebody else's expertise for what exactly it is that she does. Um I believe it's advising Lisa.
050She's the counselor at at Timberlake um for CTE programs. So um between the two of them, they work with local industry partners to help foster that. Um we're not allowed. So this is where we get into the whole supplanting conversation. If I had a brand new CTE position come on board, I could swap out one of them. Or if I had someone that replaced one of those people, I could use that. But because this is federal funding and everybody else is being paid with state funding, I can't just move somebody to this funding because it's considered to planting. So right now, we're kind of locked in with those two um unless they leave that position or we hire a new CTE position and we can swap one of them out. Um, but this whole supplanting
051rule comes into play with this one. So, fun rules that we get to follow. Um, did you have any other questions on any other ones? Um, well, I'm just trying to see with the definition of what it's supposed to cover and what we're doing with it, how we're meeting that. Obviously, the welding uh program is right in line with the definition of it. Um, the other I'm not too sure, but yeah. So, we do receive uh uh separate audits from the feds and the state on this program. Um we've passed those with flying colors. There haven't been any issues as we've been able to do with all of our federal programs over the last couple years. So, um we are passing and meeting the obligations and requirements of this grant. I'm always just looking for
052a place to give more to the student. Yeah. Yep. you know, more welding, more auto body, more, you know, more more, you know, so desperately. The the tricky one with this one, we have a little bit more and really we don't even have flexibility in the state one because it's tied directly to the classes that they're teaching, how we receive the funding for that. But because of the supplanting rule, we're kind of locked in in this until something changes and we either bring a new program on or one of those people retire and we refill that position and then we slide that person in. they have the appropriate credentials. So, no, I'm curious, not that we would necessarily do this, but if if we ever had to, could could these funds I mean, in my
053brain maybe, uh, be used to help support KEK. I mean, uh, in in a roundabout way, they do just I know Corey works pretty directly with KEK and I think Renee does as well. Um, but they're a separate entity. Um, so I I would not recommend that. I think that creates I was just curious if you know the only thing that I think if if our numbers are going down which means our funding is going to go down we're going to be back to the cutting table. And so one of the things that we could always consider is instead of using this funding for salaries and benefits we could definitely use it on CTE supplies. Um but that would mean putting those salaries and benefits back in the general fund right now. And I just
054I wouldn't recommend that at this point in time. I think we would need to have deeper conversations on what that looks like for the future. Um because once we take the salaries and benefits out of here, we would not be able to put it back in unless it was a brand new program because then we would be considered supplanting. Yeah. So, okay. I do have a quick question. Of course. Um under instructional improvement, you have benefits for 276, but there's no salaries or anything. Is is that just because you needed to put 276 somewhere or um that was because I accidentally put the uh workman's comp related to those two individuals in the wrong line item in the budget and that's how it sped out on the report and I need to fix it. Okay,
055that's what it is. Not a worry. I just I'm like why why are we doing this? I'm not infallible. I do make mistakes. No. Yeah, go figure. Um okay, so we went over title two already. Um getting into child nutrition fund 290. Um the district operates a child nutrition program to provide breakfast and lunch at school, also known as the national school lunch um program. Families who did not qualify for free and reduced meals will be responsible for meal costs. The state re reduced the reimbursement rates in 2324 resulting in less program revenue for this program. If you'll recall during co we were able to get free rates for every student that participated in lunch which actually greatly increased our participation in lunch and our revenue for this which is how we were able to
056build up such a large fund balance. I do want to remind the board that my in the previous contract um when I was not here um it had changed from a fully sustainable operation to the district having to provide a contribution to the program. I know I know both I know. Um so I just want to remind you that once this fund once this fund balance runs out we are obligated contractually obligated to start contributing from the general fund. there's a cap on it. Um it's about $150,000 a year once the fund balance runs out. So um we What is that contract of? Uh we are entering our second year in that contract. And how how many years was that? It's a fiveyear contract. Um when we went out to bid for it, we only
057had one responding company um which is our existing company. Um however, there are a couple new companies that are coming online in Idaho. Perlene school district actually went with a different company that bid on theirs. So I anticipate when we go out to bid for this again in the future that we might have a little bit more competition come in based on that where it's very unheard of to have in especially in the state of Idaho with cordane school districts there's now four districts in the state that have contracted services for child nutrition. Most of them keep them in house. Um so we're kind of an anomaly in the state and we get to jump through some extra hoops um due to that contract. Like I get to go audit every meal service once a
058year at every school. So I get to go observe breakfast and lunch every year and monitor it to make sure that our um contract that our contractor is meeting contractual obligations with the city. So it's another fun other duties as assigned to get to go interact with some kids at least. So and have breakfast. I don't I don't eat breakfast or lunch because I get to stand there and watch them all eat breakfast and lunch. So it's it's all good. It's um it's actually probably the only time I get to get to go into the school. So, I do enjoy it. Do you know how long the district's been under contracted services for uh Chartwells Child Nutrition? Since the start of the program, which was around 95, there is some benefit for the contracted services.
059We we don't have to we have some savings on the benefits that are associated with those workers. Um um there there's some benefits. There's pros and cons either way. Um, that's part of the reason Cordelane went to it is there was some cost savings for them by by not having it inhouse. Yeah, Cordelane was having to supplement from their general fund hundreds of thousands of dollars because they ran in the red every year. So, yeah. So, there is there is some benefit there. Um, but it's always something that we evaluate once the contract's up. So, we are entering our second year with them. Um, so we'll have with next year four years with this contract and then um always happy for the board to participate in any RFP process that we're doing if you would
060like to participate in that one, the next one. So um our next one is fund 310. So we're now entering our debt service fund uh which is the 300 series. We did pay off our bond in early in August 2025. Um, so we were able to uh we had some residual residual revenue from uh delinquent tax payments for property taxes. Um, we were able to transfer that money over to the plant facility levy for use within the plant facility levy. That's the rule. If you have extra money here, it goes there. Um, I did not budget any of residual revenue, but there's always a chance that we'll receive some funding from the county for people that are paying delinquent property taxes related to the bond. Um, so if they haven't paid their property taxes in
061the last couple of years, there's an opportunity potentially for us to receive some revenue. Um, but again, I do not plan on bringing this bud this fund forward next year as there's no activity in it unless we do receive some of that revenue and then I'll report on it at that time. Um, next we'll get into our 400 series, which is 4 fund 420, our plant facility levy. Um, these funds may only be used for capital projects or maintenance lasting longer than one year. Our levy expires this June. Um, so we did not budget any additional revenue for this fund. All of the funds in this, but um the all of the money in this fund is obligated for projects that were approved by the board last year. Um, so I'm only anticipating if all
062of the concrete projects get done before the end of June. That the beginning fund balance will be about $550,000. Um, and those those funds are obligated towards other projects at this point in time. So I don't anticipate on this one after next year unless we run a plant facility levy. Does the county um update you with reports as far as how much tax revenue is delinquentation? So we get that in the end uh in August. We get that report in August and it's something that we can acrue. It's a negligible amount related to the bond and to um to the plant facility levy. So it's not something that we've acred in the past because it's not material. Um, so, okay. As you indicated with the bond fund, there's a potential for a few dollars to
063Yep. I do anticipate, like I said, because not unfortunately not everybody pays their property taxes all the time, I do anticipate maybe receiving a tiny bit of revenue in here, but it wasn't enough to actually budget. Yep. The next one is fund 421, which is the board facility projects. This fund was created to track board approved capital projects from fund balance. Uh the total original transfer was about 2.8 million. Lakeland Middle School siding and windows were completed in 2324. A Spirit Lake were completed in 2425. And we also purchased two activity buses um from this fund in fiscal year 25. I do have some expenses associated with this budget. Um we still owe $89,000 on Ath and Spirit Lake due to issues with the company that did the work. I thought we were told by
064the bond company to go ahead and pay it. They haven't sent an invoice for it yet and we're going back and forth because there's been additional legal fees and architect fees and there are some warranty warranty issues that we have to take care of. Um, so we're going back and forth on whether or not we're paying those out of this fund and then sending them a residual or sending the residual to them and then they will reimburse us out of the payment and performance bond. Since that wasn't finalized at the time that I had to put this in there, I just put that in there as an expense for next year. So, that leaves about $146,000 available um in unappropriated or unbudgeted dollars for this fund. Next one is our land reserve. We have a
065little bit of money in here related to sale of property um that the district did. Uh this was board approved to be set aside for future land purchases. It's about $26,000. Uh fund 424 is the bus depreciation event. Have we uh been receiving with the mass amount of construction that continues to plague our area? Have we been receiving um donations? No, we have not. Okay. Yeah. Um they would in I would bring those to the board if we did receive those for um guidance on where you would like them. I'm assuming you would want them in here, but It's hard. I would bring it to you if we did receive it. So, that would be something that would be brought to the board for consideration at a regular board meeting if we were to receive
066those. All right. Thank you. Uh fund 424 is the bus appreciation fund. Um the state of education budget provides limited funding for school bus purchases based on district bus existing bus fleet. Uh the funding is calculated using a formula similar to methods that calculate depreciation. So the funds that we receive from the state transportation reimbursement go into the general fund and then we use a portion of that money to transfer at the end of the year into the bus depreciation fund to build up an amount to purchase buses. Um I made an error again not infallible last year. You'll note that the FY24 actual ending fund balance was 745,000. And you'll see that I had only anticipated a beginning fund balance of 372,000. That's because the buses didn't come in on time. And when I
067did the budget last year, I thought we would have paid out the expense and we hadn't. So, there's a little bit of discrepancy there, which is why the budget looks like it's negative last year. Um, it's not. It's not negative this year. Um, in fact, we uh have quite the large fund balance in there still, but we're anticip we the board approved the purchase of additional buses this year. Um, we have not received any of those buses yet. We should be receiving one any day now and the remaining three this fall. So, um, that's why you'll see an expense in there um, for this next year related to the purchase of the RD approved buses. Oh, I meant to ask real quick, just going back just for those activity buses. Yes. Do we finally have
068them in hand? Oh, yes. Okay. Yep. Yep. And they've been used a couple times. We do need to get policy and procedure in place regarding those buses. Um, we're working on that as well as implement driver training for the coaches that are allowed to drive them. You do not have to have a CDL to drive them, but they still need to complete the same pre-trip safety checks and all that fun stuff. So, they do need to be trained on that. Um, so we're working with a couple local school district school districts that already have those policies in place to kind of borrow what they have and not reinvent the wheel. Cool. On that, um, they are not part of the transportation reimbursement. I just want to remind the board, the expenses associated with them for
069athlete travel and stuff like that have to come out of the inner scholastic activities fund um because that's not something we can claim on our transportation reimbursement. However, with the change in state law, we are able to use those smaller buses for a field trip if they're only taking a handful of kids, and that would be reimburseable by the state. We just can't charge athletic trips and stuff like that to the state. So, it's it's something that we are doing a lot of work to ensure that they're very clearly separated. What What about co-curricular? Co-curricular state, sorry, intercolastic. Uh so co for um athletics and all that they can use the buses regardless. We just can't use uh we just can't charge it to the state unless it's a classroom related field trip. So yeah,
070we're we're definitely tracking that. Lakeland High School has already wrapped theirs and Timberlake is in the process of wrapping theirs. Um, initially the thought was that because there's two and not three that we were initially hoping to purchase that um, we would have them wrapped jointly so that they represent both schools. That didn't end up happening. Um, because there is a potential that both school one school might need to use both buses instead of a full-size bus. Um, so the hope was that they would have both schools represented on the bus. That just didn't happen. So, agreement on that. I do think the Lakeland bus looks great. I think they did a great anticipate some changes to it. Uh I do not believe it'll pass inspection as it currently is. They covered up all the
071reflective marking and they covered up the emergency exit signage. Um so when the state comes up to inspect, I do anticipate we'll have to make some modifications. So, um, last one, fund 436, school modernization fund. This is a new fund for this year. I do want to ask though the where did the funding come from? It came out of their SBA. I I would have to defer to each school to determine if it wasn't taxpayer dollar. Okay. Um, so 436 is school modernization fund. House Bill 521 created the school modernization fund. Funding is distributed to schools based on our average daily attendance. Uh, this fund was created to provide financial resources to school districts to address deferred maintenance and capital projects. While the fund can be used for long-term repairs and new construction, it's not
072meant for routine maintenance or salaries and benefits. The interest revenue can be transferred to another fund for the facilities expenses. So, we have a fund balance in there estimated ending fund balance of 20,141665. Obviously, we don't know exactly what the interest revenue is. We're generating a good chunk of interest revenue on there. as it stands right now because we have such a large balance in there. It is in a separate LGIP account which is um the state investment pool account. So that that's one of the requirements of this. It has to be in its own account and tracked separately. So we are meeting the requirements of that. Um I do have some equipment and capital expenditures budgeted in there and then you'll note the transfer in here to the general fund is reflected. Um, as
073far as projects related to this, we've worked extensively with our facilities director and architects west, uh, utilizing the 10-year plan that the board approved. And the next two pages in this budget are related to the projects, um, that we would like to move forward with related to this fund. Um, so it's a very detailed line item explanation of what the project is, um, when the design and construction will take place and the estimated budget for it. Um, you'll notice that there are some optional uh, things basically the voice evac fire alarm upgrade at the buildings. Um, I the code requires that uh, fire alarms are voice evac fire alarms. None of our buildings are in compliance with that right now. Um, that would be a nice to have, but it's not something that we had
074initially included. Um I can go through each one of these. Um I just wanted to make sure one of the requests I heard from the board was wanting to see the capital projects that we would like to have approved for this funding. So that's the very detailed um breakdown of what we anticipate um these projects will cost over the next two years. Um, based on what's outlined here, we do anticipate utilizing all of this funding by the end of 20 uh, summer 2027. I did only budget uh, 45 or 4.5 million, but some of these projects span next summer, so we might end up using a little bit more in June than we initially budgeted for. The funding is there for it. Um, I just it's hard to guess exactly when some of these materials
075and projects will hit based on timing when school's out. Um, would you like me to walk through each building with you? I don't need that. I do have a question on what the I'm good. The Jim roof is for Lakeland Middle School. Seems like we can't just get away from any roof around here, right? Um, so our facilities director, Tim Hey, did work with a company called TMCO and they came out and uh reviewed all of our roofing structures and some of these re-roofing things were as a result of that report of these they came and did an assessment and that's where the stuff came in. The gym hasn't been done and I would have to refer to Tim and he's shaking his head at me. So, it's there's the roofs that are on this
076really are on here as a necessity and a priority um based on the condition of the area. Yeah. I'm just surprised that they didn't do that. I thought we did other work over there. Yes. Um that gym has a fun roof. Yeah. A really fun roof. Um, so I am curious because I know um, previously there was a schedule prepared and it was for every single building in this district for roof uh, replacement and that was accomplished or at least that was what was reported to us. And I'm curious when the middle school was actually done. I'd be happy to bring that information to you. I'm looking to follow up next week. I just don't have it with me at this time. That would be great. So, do you have a roof matrix that shows
077whenever I believe so? I just have to go find it. Yeah, I think that's what Michelle's referring to as well. Yeah, is that matrix. Um, so those are all the projects that we are proposing for um fund 436. Uh, the next couple of pages are just someformational items for the board for just and the community to understand. I go through the information on state educational support. We basically have four main parts of the foundation program. Support unit distribution which is discretionary funding. Um salary based aortionment benefit aortionment and transportation. It walks through how we receive how those that we receive that funding and how it's calculated by the state. Um of most important note I would say is on page 31 I have the state education support comparison. So FY25 um I have estimated on
078here because the year is not complete. So some of these numbers can adjust based on average daily attendance and all the fun things. But our midterm support units for FY25 with protection is 220.33. Um and then we're estimating due to that 200 uh roughly 200 student drop in enrollment to be down to 214 next year. best 28 weeks supports unit. We're we're estimating that to be 219. Again, that one's always a little bit lower than that midterm because it looks at the school district throughout the entire year and picks our best 28 weeks of attendance. Um, and it's typically a little bit lower than that initial midterm one. So, discretionary funding, I'm anticipating a small increase in discretionary funding. Um, and then salary based aortionment, we have a little bit of an increase there. benefit
079aortionments going down and transportation there was a little bump in there this year. I don't anticipate that to be in there next year. Um so overall revenues from the state foundation funding last year or this existing year we're estimating to come in at 34.6 million and then for next year for the state foundation funding we're estimating it to be 34.8. So it's about a $200,000 just shy $200,000 increase. So, it's important to note that we are anticipating that decline in enrollment around 200 students. When you couple this decline with the average daily attendance of 92.3%, it results in an estimated reduction of our support units of about 6.33 units. Um, the state included a 5% CC on the salary based aortionment which allowed for a small increase in funding despite the decrease in support units.
080However, the state mandated salary minimums based on career letter placement will use a good portion of that funding. Um the next page I just show demographics. So the first chart is enrollment based on uh the date in April when we looked at this. Um we had 4,629 students at that time. Our projected enrollment and how we get to projected enrollment is essentially taking all the classrooms and rolling them up or all the grade bands and rolling them up and then estimating the same enrollment for uh kindergarten every year. We're anticipating to be at 4,487 students next year. Um when you look at the 25 to 26 enrollment projection, it just shows that we definitely are seeing drop offs in our elementary um we just are um a lot of our enrollment that's coming is coming
081at the secondary level. um we have a large graduating class this year and a small incoming kindergarten class which is leading to some of these dips. Um and then the last two pages I think is uh my best this is where I'm probably the most confident in this budget as far as exact numbers. So, as the board requested position budgeting, um this chart breaks down provides a a breakdown of full-time equivalent staffing positions for FY26 across the four main state recognized categories. Um I'm utilizing the state um IC, which is our reporting platform for the state, how we report our our staff to the state. I'm using their uh definitions. So, it might look a little bit funky to you when you first glance at it, especially for let's say our high school assistant principles.
082Um, the athletic directors, there's no actual athletic director admin definition. Um, so to be comparable to Cordelane and Post Falls, they report those as assistant principles at the high school level. So, that's where they're here. Um, your teachers are broken out um as instructional. So I break it out between elementary, middle, high, alternative preschool, title one and title two. The two other teachers are districtwide teachers um that kind of float between everything and provide instructional support. Um the next one are our pupil services. So those are school counselors, school nurse, school psychologists, and speech and language pathologists. Um so you'll see uh all of those certificated positions in here. And then last is our classified. And we do want to provide some uh explanation on how the classified FTE is reported. Um for instructional admin
083and pupil services, they're considered one if they work the whole school year, one FTE. For classified staff, they take the total number of hours that they work in a in a day, multiply by the number of days in their calendar, multi divide it by 280 hours. So you'll notice for like finance and human resources, we are 260 employee calendars, our our calendars are 2660 days and we work eight hour days. So we're considered one FTE because we work year round and we work eight hours a week year round. Um so that's considered one FTE. But 40 40 hours a week. 40 hours a week. Yeah. But when you have like a pair of professional that's only working 6 and 1/2 hours over 185 days, their FTE is a lot lower and than you're expecting. So
084even though this shows that we have 193.96 classified staff, there's more bodies than the FTE reflecting because not everybody works in 8 hour position all year round. Um so I am I will say 99.9% confident that this is exactly right um for the positions that we have budgeted for next year. Um we worked very diligently with building admin um all of our departments um we met multiple times. They're really tired of me at this point. Um to make sure that this was dialed in as possible. So the in the expectation with this information is that the board approves these positions um based on this and any adjustments to those positions would come to the board for approval. So if someone leaves a 4-hour job and we hire someone to replace that same 4-hour job, that
085wouldn't come to the board for approval because it's already built into this. But say we have some additional kids that come to an elementary school, we have to hire two new life skills positions. Those are not built into this budget and we would bring that to the board for approval um in the fall um to be added to the budget. So that is the intention of that. Uh the next page you will see that I have a question. Yep. Uh, so the um under the teachers um Oh, maybe I just answered my own question. Can you explain to me the numbers of the preschool? Um, so yes, I have two full-time teachers for preschool. Okay. 1.64 of those teachers is charged to the general fund and the rest of those teachers are charged to the
086IDEIDA preschool funding. Um, that number might fluctuate. Uh it's still going to stay at two, but depending on whether the funding fluctuates, we might end up charging a little bit more to the general fund versus the special revenue funds. Yep. Okay. Um and then is there no other category to put the athletic directors instead of an assistant principal? There's nothing. No, I IC doesn't have anything in there for an athletic director. You'll see athletic physical education coaching assistant down below. Those are two athletic trainers, but they're classified staff, not certificated staff. Well, I would rather see them there than with assistant principles, right? But they are certificated staff and they're part of the admin index. So, I can't put them down there. Um because that's not how we're funded for them, right? The thing when
087the public looks at it or they, you know, and this is where they get their numbers. Absolutely. But we are consistent with our neighboring school districts on how it's reported. I'm not worried about that. I'm reading about my community and when they look at this I wish the state had something else that we could um I I will ask them because it's I mean it's really skews the um I well we've never reported this before. We can change I think that we should and could be able to change this to pull those two positions out as a separate line. I don't Yeah, I I was going based off the IC definitions and so I was trying to mirror to be relatable. So, um if you pull down on the state website, on the state IC
088website, you can actually pull down all of this information for districts across the state. Um so, this makes it comparable to other districts for the lake or so that wants to look at it. The definitions are exactly the same. So, I was trying to be very intentional to provide and I appreciate that. Yeah, it's just that they Yeah, we could do an asterisk in the middle school and just say that two of these positions are Yeah, that'd be perfect. I can add that in there. That's not a problem. Um that two of those positions are um athletic directors at each of the high schools because this is activities director activities, excuse me, activities director because that's probably one of the biggest conversations I have year after year after year. They get these and they say,
089"Well, you have, you know, such and such, such and such." like, well, we really don't have Yep. It's right here. No, we don't. So, I will I I will put that out there. When we publish this book to the website, it'll be um that adjustment. Yeah. Thank you so much. Yep. The next page on there, you'll notice, so at the bottom of page 33, we have 498.39 FTE that we're asking for approval as part of this budgeting process. On the next page, I go over the distribution of that. So 51% of our uh FTE is instructional and that means they're certificated instructional. Um the classified number looks a little bit funky to me only because it doesn't accurately reflect the the instructional support staff that's in there that I would like to put into the
090bodies that would I would like to put into instructional because they directly they're in the classroom. They're a direct benefit to the classroom environment, right? But by state categorization they're classified. So um When we do the monthly financials, when I do the reporting um for the the monthly financials for the board, the instructional is higher because I'm including those paraprofessional and special education people in the instructional number, but per state definition, they are actually in the classified number for this reporting purpose. So, um I can point it out when I go over the budget report next week, but um so we have 6% people services, 4% admin, and 39% classified. But again, that classifying number includes direct classroom support in there. So that that encompasses everybody. Um the last part of this is the staffing
091chart by building. Um so you'll see the breakdown. This this ties directly to the chart that was provided before the 498.39 FTE, but it's broken down by building. So you can see how many FTE or admin classified instructional pupil services are in each building or related to each building. Um, we have a lot of people that are districtwide staff. Um, so like our our district safety specialists, our school nurses, um, a lot of our, uh, school sites and stuff like that. So, it looks like the district office is really heavy, but I just want to remind you um remind everybody that that's because um a lot of the special education programming and guidance and or the nursing program and the SRO program is based out of the district office because they're districtwide um utilization. Any
092questions on the budget hearing packet? Um so that in this all of these numbers are these are I mean these um titles these assignments those are also based on that IC or Okay. Yep. I I like I said I just wanted it to be very clear and comparable. Um so I utilize the state definitions in order to build this And all of this you've showed us and we just went over that's all in this in the budget that you proposed. Once we have all the hiring completed, I'd like to go back in and put the salaries and benefits associated with each position because but because there was going to be potentially a huge variance on that, I was hesitant to put that information in at this point in time. So, um, when I bring this
093information back to you, uh, once all the hiring is complete, it'll reflect that information when we go through a potential budget amendment in the future. I just anticipate you, I'm going to be completely honest, we're going to have a budget amendment this year, this next year. There's just too many variables um with uh federal funding uh with staffing and things like that that I do anticipate having to move some funding around between budgets um to to accurately reflect what's happening. So I guess my other question is this also covers and these are filled positions of what we had on the levy or are there still positions open that we reported on the levy? So all of the vacant positions that we will fill for next year whether they're state funed or levy funded are reflected
094in this number. The only thing I'm not 100% certain on those vacant positions is the total cost of that position. I did my best guess to be conservative in there, but with the new state um minimums for certificated staff, I may have someone that I budgeted to come in as a P1 that's going to come in as a R1 or they might come in as a AP5. So, I have to meet those minimums. I tried to be as conservative as possible. I did build in family benefits for everybody just because almost everybody utilizes the full amount that we allocate for benefits. Um, in fact, when I was doing this budget, only 22 people didn't qualify for benefits. So, we we have a large benefit cost associated with it with our positions. Um, so I built
095all of that in there. Um, I built in um the IDB offer. Um, that's about all that was built in as related to salary benefits. Um, and like I said, I left a little wiggle room in the superintendent assistant superintendent position depending on where the the board hires at those positions. So, um, that those have those variances have kind of been built in, but again, if someone comes in way higher than we anticipated, that's going to probably require us to do some different things. Um, I do already anticipate asking for a couple positions in the fall. Um, based on potential enrollments that we're seeing right now, uh, we might need a couple life skills positions at Apple, um, to help off offset some new enrollments that are coming that way. Um, so I do anticipate
096at that early August board meeting asking for maybe those additional positions if the funding is there. So, some of those were required to provide no matter what, but um it's just it's hard to capture everything without enrollment complete at this point in time, but we did our best to give you bare bones staffing based on anticipated enrollment for next year and and reflecting all the levy cuts that were required. How many FTE did we have this year? That's a fun one. So, because we weren't doing position control last year, that was a little bit harder to capture. I have to go back and map every employee that had a assignment last year to tie them to the same position. So, it's going to take me a little bit of time because we weren't tracking that
097way last year. Um, that's why this conversation took a lot of time this year um because I had people say, "Well, I had this position open from 3 years ago." I'm like, "Well, no, you didn't cuz I didn't build it into the budget." But um so a lot of those conversations were had and that's where really having those difficult conversations with everybody about we're doing bare bones. So even though you may have thought you had this open position, we haven't had it for three years or two years, whatever the case may be, it's not going to be in there for this budget year because it doesn't we don't have the funding to warrant it or we don't have the need to warrant it at this time. But they've all been told that based on enrollment,
098we would come back to the board in August to say, um, this is what we're looking at. This is the additional funding we're potentially expecting to receive. Um, can we have permission to hire these things? This really provides that level of control that will make all of our lives a lot easier to be able to say to the building principles or to the the departments of, oh, I need this position. Was it approved by the board? If it wasn't, we're going to have to go ask for it. So it really prevents us overhiring um and it provides the internal control to prevent that overhiring um and make sure that we're not obligating fund balance without board approval. Okay. The this process also allowed us to have conversations with principles who have enjoyed a a pretty
099large staff um but have seen a decline of 100 students in their building. And so when we went and said we need to talk about the number of specialists that you have in your building and how many sessions they're offering, um we made some cuts there that principles weren't excited about um just based on vacancies, but were warranted when we looked at um actual student numbers. Um so it was it was it was not a fun process, but it was the right process. And I think now that we've got things kind of dialed in, they um the parents know that come fall if they see an increase in enrollment, they can make a request to the board and then the board depending on what the financial situation is, it will be the the body that
100will say yay or nay. Well, I would say that they don't please don't please don't bring us positions that we don't know where the money's going to come from. Well, exactly. That's that's going to be the conversation with it, too. Um, we've already had some conversations of even open enrollment students that are wanting to come in that board policy dictates what open enrollment looks like, and we can't just add a classroom teacher because we have open enrollment kids unless we have enough in district enrollment to warrant that addition. So, we we've had those conversations for sure. Um the only area that I do anticipate that we have to hire no matter what is if we have a special education requirement that we have to meet, right? Um so we will bring all of those to
101you. Right now, like I said, every position's been accounted for once the board does approve the staffing um and the associated FTE. I plan to provide that to each building um by position and name and hours associated with it so that there's no question as to who is what and what they were approved for, what they weren't. Yes. Exactly. Yep. So there's going to be a complete transparency across all levels to ensure that everybody's operating off of the same framework. And then our payroll specialist does a really good job of uh monitoring time sheets to ensure that if we have If we have said this is a six-hour position and the time she consistently comes in at 6.25 6.5 um she catches it and then we can make those conversations. Y um do are there
102any other questions on the budget hearing packet? Um that's part of I think the action item down below if you choose to take any action on these considerations as part of the budget hearing. Okay. Can I answer any further questions? I'm sorry this took longer than we anticipated. I do uh want to commend Jessica. She has worked tirelessly. The the fact that we had to run a levy on May 21st um really uh put a lot of extra um stress and work on her shoulders. Um she's she's practically lived in this building responded like a trooper. And I think this is the best uh budget packet we've ever had. Very good. Agree. I also want to thank uh Brooke. Jessica and Brooke worked really closely together to make sure all of those staffing numbers are
103dialed in. It's going to make Brook's job super easy, right, Brooke? That's the hope. So, I know the legislators went back and forth and I didn't follow. I'm still Did they approve the extra funding for special education or No, they they um I think in my financial followup back in April or May, I provided all the state legislative updates that was outlined in that update because I still don't Okay, I'll have to go back and I don't understand the bill that the governor signed only gives the uh increase funding to the school choice people. Yep. So through a tax credit. Yes. Okay. Unfortunately, like we've discussed, um the legislature was not kind to public education this year. Um they're really able they could be kind to the special ed kids. Yeah. They could really use
104some dollars. Absolutely. I would love it if they fully funded special education. That would help them immensely. Um, I also would love if they went back to enrollment funding versus average attendance. That would make a huge difference. Yeah. Um, uh, we do definitely as a district need to look at uh, and I know a lot of our buildings are working on this, but uh, attendance initiatives um to just increase even just increasing that a little bit would help dramatically with revenue for this district. So, um, that self-directed learner policy, that's a great one, um, that I'd love to see more utilization of in the future. Um, because if they're, uh, designated a self-directed learner, it doesn't I wouldn't say it doesn't matter that they miss school, but we would get full funding for those students.
105Um, and those students that qualify for that are those high achieving students that it's okay if they have to, right? Yeah. Well, maybe we need to do like a a campaign and it, you know, just to let everybody know that it does exist. I know that policy is coming back through policy committee because they're after a year of having it out there, there's some tweaks that they would like to see. I think it's on the agenda for consideration um so that we can make some tweaks to it so that we can potentially have better utilization of it. Yeah, maybe there's some other avenues. Um, I think the best way to get it moving forward is to make sure our parents are aware, right, of the opportunity. I I've definitely been, especially kids, maybe we need
106to make like just a little, you know, trifold and stick it in their stuff or something. Well, and those if it's school related, it's it's it's more of um there's some other reasons why people take it. I mean, it's a great program. I just think I'd like to more utilization of it if possible. So, can I answer any other questions on the budget packet? Good job. Thank you. It is very thorough. Okay. Thank you. Thank you. She's just going to stand up here. We will move into the action items for tonight's uh meeting. First up is the solver schedules. Can you please explain um what a shadow schedule is, why we have it, and what it means. I apologize I didn't have that up yet. And I would like to invite HR director to come
107up for this as she's a huge part of that as well. Um, so we're on the proposed certificate salary scheduled. It also goes with the IDB offer package that's down below in additional items. Um, so with the new state mandated minimums, um, we were required to make some adjustments to our salary schedule. Um, our beginning salary last year was 47,477, but the new state required minimum is 50,252. Um, we took our existing salary structure and just essentially moved it down to make cell four, I believe it was the new cell one. Um, and then you'll see on there that I tried the state required minimums to specific cells on this salary schedule. Um, one of the things that we've talked about since I started in this district is those ape stipens that we were paying
108to teachers. um they the the way that we were paying them was not sustainable because the intention was to help support the salary schedule of the school district and not have it be potent a direct pass through. So in order to start to phase those out, we built that into the base of the salary schedule. um in order to ensure that uh instructional staff stayed whole for a lack of a better term and cert excuse me a certificated staff so it's instructional and pupal services um stayed whole we have kind of that sh uh shadow schedule um this shadow schedule will eventually phase out as staff either leave or retire um but they currently uh based on what was discussed in IBB and part of that IBB offer is that uh they have to be
109on the AP rank this year in order to qualify for the shadow schedule. Um, and then if they leave the district and come back or retire, then that falls off. So, if you're not currently on AP status, you will not be able to move past cell 25 on this salary schedule. Um the other thing that this salary schedule did that our previous salary schedule did not is it does freeze staff if they are not um advancing on the state career letter. Um so if they're not moving from a professional 5 to an AP1, which we have quite a few teachers that are on that professional 5 for many years, um with this new salary schedule, they will stay at cell 13 or they'll stay frozen if they're higher than that right now. will stay frozen
110at their current cell until they meet those AP requirements. Um, this salary schedule also allows us to more accurately move with uh teachers that are coming into the district and it'll make it a little bit easier to place um because they will be placed based on their career ladder status with the state. Um, so if they're coming in as a P3, we would place them on sale for P1 because the negotiated agreement um, language would say that those incoming teachers would be placed on that first step of the salary schedule associated with that residence or that route on the career letter from the state. Um, so essentially we're building the AP stipens into the base. Um, we did have some a lot of conversation about it because there are some teachers, instructional staff, certificated staff
111that felt that maybe it wasn't as fair because they were really looking forward to getting those large stipens. Um, and now it's going to take them longer to realize that additional income. Um but I don't want to steal the the conversation for future but um this was ratified by um the teachers health certificate certificated staff. So um that's the that's kind of the basis of this certificated salary schedule. There were a lot of iterations of salary schedules that we looked at um for this conversation for interest based bargaining. Um trying to do our best to implement the new state minimums and not have it cost have a huge increase in cost associated with it. Um the initial one that I was really hoping to do would have been to kind of mimic the state career
112letter. Um, but when I started placing people on it, it was going to cost us over a million dollars to implement and we just don't have the funding for that. So this was probably the most conservative method to implement the changes required by the state mandates to recognize the achievement of the teachers that are continuing to progress on the career letter and to phase out those AP stipens and build it into the end uh of the career letter for those those advanced professional certificated staff. So trying to meet all of those kind of objectives is what this career letter hopefully that's what we intended to reflect with it. So with the shadows schedule um if I'm understanding you correctly those people that fall into that bracket they're still receiving their Okay. You're shaking your head
113now. Oh n I I apologize. Please finish. Okay. Are they still receiving their APE money? It's just part of the base. And that's I guess one of the other benefits of this. Um I don't believe how we've been doing the APE stipens is transparent enough to the community and to the state, right? Um because right now you could have a teacher that looks like they're making 65,184, but they could be getting an $11,500 stipen because they're on 85. And so that doesn't accurately reflect the amount that we're actually paying the teacher. This actually provides the transparency by building it in to show what we're truly paying that teacher versus having to take the two numbers and add them together. Um it's also a benefit to an certificated staff because um with it being in their
114base, they're able to use that as their Percy sick leave cash out to help pay for benefits after retirement. So what it does is increases their daily rate of pay. Now that you've built that stipen in there and when you report to Percy when somebody is retiring, you have to report their unused sick leave. Um because they can use that money to go on the school district's medical plan, retirement plan. And so when I report that, I can only report on what is um the daily rate on their base, no other stipens, and the amount of uh sick days and sick days they have left. With us putting the stipen back into the base, it's going to increase their daily rate of pay and give them more money to last them longer on the retirement
115medical benefits. And so it's we have a lot of veteran staff that's going to be retiring in in the next five years. So this was a big benefit to them as to where you know your stipens you can lose them. And so now we're we're putting it back in as a benefit. So then their salary is inclusive of the ape stip, right? But there's no more ape stip now. It's just now in the base. Um, how many staff do we have sitting in the shadow scale where they're going to receive the full benefit of a stipen? I apologize I didn't have that. and they 120. So we have 120 staff that are going to continue to receive the eight money um based in their salary based on the number of staff that currently are receiving
116that. Um, obviously we had some retirements this year. Um, that's what I was going to say. One of the things that this salary schedule allows us to do by phasing out those shadow schedule ones, um, we're able to be better prepared when we do have our veteran staff retire and we're losing all those AP5 on the career ladder for the weighted average salary. by being able to phase those out and the salary topping at 80 out at 81,000, we're getting closer into alignment with the state is funding us for um it will take time. We have we and the hardest thing about this is you have to you have to find a cut off point at some point. And so this was our best effort to find that cut off point to be able to
117make that transition so that we can better align with what we're receiving from the state and be able to be able to better react to that um versus what we've been doing um these last couple years. Okay. Can I just ask a clarifying question? Sure. Um that number whatever you just 120 120 not all 120 of those people are on 26 through 29. Nope nations they just they just can move to cell then okay yeah they're not all there yet. No they're definitely not all there. In fact um some of them just finally were on cell 14 naturally this year. Um some of these will be frozen. Um not frozen not here. they won't be frozen. But um we have some people that were P5 that were really hoping to make it to AP next
118year that will not benefit from that shadow schedule because they were not AP this year. Um the actual number on the shadow schedule though is much lower than Yes. Yeah. It's just they're able they're able just to move into that and then it'll phase out. So, how long is it going to take us in in anticipation of everybody staying within this district? Um, how many years will it take us to phase out the shadow schedule? I would I would have to go through with Brooke and look at years of service and how long someone's been with us like that would be um based on everything we've had to do in the last two months. I don't estimate do you think 10 years? even I would maybe guess 10 years. Um, again, we have a lot
119of veteran staff that's going to start retiring over the next 5 years. No, I understand that. But if we have veteran staff that are retiring within 5 years, but we have people on the ladder that are going to progress down into those cells with no um perspective of how we're going to continue to fund their ape money um because it's being now built into the salary schedule to accommodate where everyone else is supposed to be. I'm I'm just curious. You know, it's all good and dandy to say that's going to fall off, but if we don't have a realistic expectation, I mean, we're still we're not helping our financial situation. So, that's more of my concern and that's why I was curious with the 120 people. Okay. And they're not all in the gray right
120now, but they're going to go into the gray. So, what are we looking at? Go beyond step 25. No, they will go into step 21 if they have ape this year. They will have that ability to go into the gray. If they have Ape this year, anybody that is a P5 right now will not will not anybody I mean anybody who's in goes to a P. Okay. Thank you. I appreciate the information. This was like the 17th scenario that we did. 17. It was a lot. a lot. I mean this the state they didn't do us any favors when I mean here just before our levy I mean not even be we had our levy already on the ballot and then Jessica got this information what was it April 15th April 15th and so we
121we couldn't even make there's no pivoting at 15 there's just no pivoting um but like I said this is an attempt to achieve multiple objectives um like we have to have a cut off point because our existing siphons are not sustainable. So, this allows us to to make that adjustment. It does reward teachers for advancement in the classroom. If you're not proficient, you will freeze um or distinguish. You will freeze on the salary schedule where before you just continue to get your steps year after year after year. Um so, I do yeah, it it provides that incentive. Um so, I I do think it well, I don't think everybody sees it incentives. To me, it's sort of punitive because a teacher that spends that amount of time teaching, I mean, are they not gaining any
122skills? I mean, just because they choose not to go back to school to get a master's or put in the extra credits or I mean, I don't I don't think that makes them less of a teacher. So, I can tell you I have several teachers who have not moved past the P5 in several years. They haven't made taken any initiative to get that ape stipen whatsoever. Um, at this point in time, I mean, it does give them a little bit more incentive. And I don't see it as punitive. I see it as, you know, we have those teachers, they're working super, super hard. they're going to take that big step from a P5 into that APE. It's it's a significant amount of money when they get to that APE step. The and the criteria to
123go from a P5 to an AP1 they have to have for three years. I'm familiar with that. I still think it's punitive because we're saying that because this person chooses a different life path or maybe for whatever reason life won't afford them to do the masters and go to the eighth. It doesn't require a master. It doesn't require our masters. Okay, not the masters, baby. But whatever all of those things are that are laid out in statute, but yet they're still putting in the time and they're still teaching. But they won't they'll just be It's like when we used to do for the for the first time teachers, six years they had to teach in the district here before they got a raise. Six years. Yeah. So, you know, I mean, it is what you
124guys came up with or what you're proposing, but I just I would hate to lose a veteran teacher because they can go to another district or wherever. They would have to go to Washington at this point to to achieve some of this. Um, yeah, I mean I I do anticipate that our salary schedule based on including these will look better than some of our local school districts. Oh, it always does. Yeah. Yeah. Well, and I I I would just like to remind the board of what the criteria is for a person to make it to advanced professional endorsement. I mean, a teacher has to have at least 75% high student achievement. They have to be distinguished in domains two and three. They have to have a leadership role. Um, what else am I missing? No
125basics and or unsatisfactory and yeah, no basics or unsatisfactories. So to me, somebody staying in five, it's very doable and very effective through Charlotte Daniels. Now, can you please introduce yourself? Can I? Yeah. Hi, my name is Jason Bradbury. I'm the LEA president. um through our Charlotte Danielson framework um this is equitable to every single person and they know the exact layout that they have. They don't have to go to extra well to say it's equitable to everybody is very generalized. It's not because you now you're saying you know personally that person's lifestyle. All I'm saying is that I hate to um because go back through Lisa what you were what you or no Brooke you were saying what they have the criteria that they have to meet they have to have at least 75%
126student achievement they have to served in a leadership role the leadership role three out of the last five years. So there are some people who don't want to do the leadership role or have no they're really focused on kids they have no um desire whatsoever to do leadership. So, and they might fit, they might meet every other criteria because that's just the kind of teacher they are. All I'm saying, I'm just playing the devil's advocate. They just have to do it one year though. One one year to be a leadership. One plus three out of five. Not for leadership. Leadership to be considered leadership to get your ape stipen. The state changed it to where you only need it one year. Yeah. And once you fulfill that one year and you become a you don't
127have to be leadership anymore. So, it's really only a sacrifice for that one. Sacrifice. A lot of a lot of work last year was put into establishing what those leadership roles look like. So, we have a very clear definitive list of what that looks like to in order to qualify for leadership. That's good. Yeah, that's lots of lots of different kinds of opportunities. So, they don't have to be on a districtwide committee. Right. One thing that's encouraging too, board chair Thompson, you mentioned about, you know, funding going forward. The more people that we can get into, uh, a getting being a distinguished teacher, then our salary based portion will automatically go up. So, we'll get more funds per teacher, per FTE, and that benefits everybody in the whole entire salary schedule. So, it should be
128a district goal and a principal goal and a staff goal. Let's get everybody in line to get that ape. Let's work with them to see how can we do that because it only benefits us. It only benefits the students. It benefits the district, the community. High student achievement. I mean, there's there's incentive for high student achievement. And and I would just say, well, I think a lot of the teachers meet that anyway. That's what I'm saying. I think there's just a few of the Yeah. And I would love to talk to those teachers. They just don't have the But I think we could come up with a plan for those teachers if we could meet with the principal and come down with them to make it doable for them. I really do. And that's I
129mean that's part of my job and that's what I told our members when we went there. Let's let's meet to figure this out so we can I'll tell them that if I hear from them I will tell them to go see Jason says he can make it doable. He will come and babysit so you can fill that leadership role. I I truly think I can given I don't know who knew the superintendent is but hopefully we can have a good relationship and everything. I have a really good relationship with the principles I feel. I know we have a huge ape population anyway. So, and it's going up now and I guarantee you with this it'll probably even go up from there. But people are excited about it. Yeah. Well, good. That's good. Are there any
130more questions on that? Yes. Well, not on the eight thing, but the um Did you guys have more to present on this here? So well not on the certified one unless so the 2% across the board for the staff does this include administration also or this is just so those are those 2% steps. So okay for each year. So on the other salary schedules we looked to try to do that to make them all 2% in between the sales and then Jessica yeah she got in and we couldn't afford it. So our other salary schedules are status quo um with the exception of the exempt. Well yes with the exe. So um if Maria may you can you uh go in to the classified one. So on the classified salary schedule this is the everything
131is the same as far as the dollar amounts go. We did have some changes um where such as the clerk is on the exempt salary schedule. We have positions that no longer existed anymore. Um, and then we had a restructuring and facilities. So, some of the titles have been changed in there and it's that's just been cleaned up and but uh they haven't gone into different columns or anything like that. Except for if they've been exempt, we've changed them to an exempt salary. Now, they're no longer on there. I put them on the other one. So hopefully it is my goal to have Jessica at least find us some money to make a 2% next year. Everybody wants me to find money. I'm just telling. Anyways, she tells me she can't grow money. Can we
132close out the You didn't learn that yet. Get the fence printing. Okay. So, oh, we're doing the order. Oh, was there more you admin? There is the admin but no changes to the there is no changes whatsoever to the admin salary schedule. It is still the same from 232 24 when that was adopted. So no change. I would like again to try to get equity of 2% between those cells. We just couldn't do it this year. I came up with I I did all the math for Jessica to some extent and then she's like nope we can't do it. So, um, if you want to go ahead and close out of that one. And then the exempt salary schedule. Really, I mean, this the numbers are still the same, but what we had to do
133because federal government, I tell you, they ended up they increased our minimum exempt amount to it was6 58656. And so that uh 5865 six used to be on cell on cell four. So, we just shifted that up. That 64761 used to be step 10. So, we just blocked those out. And there's a little bit of a difference between step one in step six in lane A and step one in lane B. There's a little bit of a difference there, but that was the only way we could rectify it without adding a lot of money to this as well. Um, the only position that's missing from this, uh, Can you remind me what title is? It's on here. It's specifically Oh, operations. Don't give me enough credit. I Sorry, I didn't see it earlier. That's why
134we get it first. So, beyond the the pay criteria for exempt positions. What are the other criteria for somebody being So, I mean, there's a list and I don't have the whole list. I I've given you guys that tool before uh to work through it, but sometimes it's a supervisory role. It could be an executive role, um a professional role such, you know, as a a doctor. I mean, there's all sorts of different criteria. So it just if they pass that test um the requirement to shift um to the 58656 was built into the budget for those positions that nec required it. So that when we went through the general fun budget that was included in there but no other increases have been given other than what was required by state mandates for and so
135the IBDB offer was built in and then the um F LSA change was built in. Those were the only increases built in. And the IBB was the 2% across. It's not 2% across the board. Some people receive nothing. Um because they're frozen because they're they're in a P status above the AP. What I meant was your 2% on your this sheet that you gave us. I mean, and that mimics the prior that would be the following year for the 2%. That's not next year. This the sheet that you gave us shows 2% except for the first cell all the way down and that was that came about from IBVB or um we the prior salary schedule the one that started at 47477. So the the single column career ladder, not career letter, salary schedule that
136was implemented right when I started, right? That was work of the previous IBD team. Um and I kind of inherited that one. Um that that was built into that one. That 2% between steps was built into that one. So we just really just tried to bring that salary schedule over to this and maintain the the structure, the framework um and just meet these new minimums from the state. And then again that shadow schedule to try and have that cut off point so that we could transition to a more sustainable platform. We didn't add any percentage increases to these matrices last year either. We didn't. Um, so the only that we gave were step increases. So, same thing we did. I mean, again, it's it's status quo. Yeah. Well, last year everyone got I believe a
1371% increase. They got a step they got a step and some of and like on the classified matrix um those steps are just like barely under 2% like a 1.86 total. Well, there were a few administrators that I know did not get an increase but because they were topped out on the scale. Um that's why they did not receive an increase. If they're at the top of the salary schedule, they wouldn't there's nowhere to go unless we do an increase to the base. What's the benefits of being an admin for this district? I can't speak to that. I I I I can't I I don't know the the ins and outs of that position. So, I would have to rely on someone else's expertise for that. Right. We are at a place where we've got
138teachers making more than we've got. That's what I'm saying. What's the what's the you know why would you want to go into admin? I would say the base salary is not more than our admin salary schedule. But if a instructional person or certificate staff decided to do additional work they get compensated for that like if they decide to be a coach but I can't right now I understand that but I will say the top out on the skill is not more than an admin's base salary. It actually is less than an admin's base salary. So yeah, it's just the it's the stipen admin will make that money quicker at a quicker I mean early on in their but admin do more work than most teachers. That's our I mean they're there longer. Hold on. If
139you want to have a conversation, can you please come up to the podium? Sorry, Jason L. Good. I'm just trying to figure out, you know, why would somebody want to be an admin if you get paid less and you go back to the classroom and make more money and coach, you know? So, it's not I don't think it's fair to the admin team when your employees are making more than you. Yeah. Well, they have the ability. Not all of them do. I mean, out of all of them, how many of them actually out of, you know, the I forget what the number is, I mean, how much time actually go and get the way I see it is to coach is like going out and getting a second job. I mean, but they also admin
140can't coach. Correct. No, I believe they can. No, can I know? I mean, they Well, I know it would. There's no rule that says you can't, but it's almost impossible if you're high school principal to be able to coach just because of the Well, and just the respons the level of responsibility that you have. Well, that's what I'm saying. Yeah, the level of responsibility goes way up and we're paying them less. You know, that's what I don't understand. You have to deal with you have to deal with the parents, you have to deal with the kids, you have to deal with everything. Dave, I absolutely don't disagree with you. I can tell you um when this was put together in 2324, I did do comparisons to surrounding districts and um we were coming up higher
141as far as in comparison to other districts on the on the admin salary schedule. Um didn't want I mean we did that because we didn't want our admin to leave because we have really great admin. So part of part of our issue is the way the state funds us. When you look at the base, the state base for administrators, it's $60,000. And the now the minimum for a brand new teacher is $53,000. So, um, well, you have to get your administration degree, too. So, you're doing extra college, right? But part of it is the way the state is funding this. I I'm just looking at the if you look at the middle level principal, all high school principal. Well, I don't I don't see any any teacher no teacher makes that much money at the
142base. Well, if you just add in if you add in dual credit stipens and then they're a coach, then you're making way more. Yeah, I would say if that if that teacher and and I I feel bad because one, we by law we cannot negotiate for principles or classified staff. Um so we never get to be a part of any of these decisions at all. Um, so that's why you see me. I'm really interested because I we we don't get to see this very often. But, um, yeah, a lot of those teachers that, but you got to keep in mind those teachers have also been teaching for over 30 years and they're they're working their tails off too, coaching three sports and doing the extra credit and and there are just those people that their
143choice is to be an admin. They'd rather do that than be in the classroom with kiddos. It just paid more choice. Because you're right. I'm just trying to figure it out. That's all. Yeah. When you go when you go a step up, you know, when you when you when you go from a classified to a certified position, takes more schooling to get that. It takes more schooling to be an administrator. There should be compensation for that. It should be es and flows. Um I think dollar for dollar when you look when you compare the two salary schedules, it's all the extra stuff that gives them more money. Um and then you know I don't know maybe in the future we could figure out if principles do you know can they give us full funding. Yeah.
144So the the base allocation this base state allocation for admin is 46,668 and they all they multiply that by the admin index which is basically where this the admin places on the state admin index based on their level of years of experience as an admin and their education. Um so our admin index is 1.583 multiplied by the 46688 to get an average allocated salary of 73,89537 based on our existing admin. Um that's what we're getting and but we're only getting that for 16 um FTE versus the full FTE we currently have for admin of 21. So, so what about vice principles though that are uh way up on the pay scale and then they get a a stipen for being a vice principal? The assistant or assistant principal's assistants. Um so the principal's assistants are
145not admin, they're on the certificated salary schedule. So we get paid for them based on the state career ladder, right? Um, so we do get potent we do get higher funding for those positions because of their career ladder placement to help offset the cost of that. The stipen for being a PA is $3,000. It's not a ton of money, right, for the additional responsibility. And that and that program has really helped us grow our own administrators within. Um, for me, I like to have an administrator who knows our district, uh, when they go into a building and and they know history and how Wake practices. So, to me, it's a it's a good program to kind of help grow your own a little bit. Well, either way, it's always going to have issues, but I
146have to say that it every year it keeps shrinking the salary schedule because a few years ago it was everywhere. There were so many lanes and cells and steps and it was I mean so this I mean even though it's still where it is is a billion% better than what it used to be because it was a real nightmare before trying to figure out any of it. I don't know reality is the hand that we were dealt with these mandated minimums for the admin that took not admin excuse me certificated staff that took precedence this budgeting cycle because no matter what we have to meet those minimums um and so that's really where a ton of this work went in ideally in a perfect world if we had the funding all of this would have
147been adjusted like we would like to I do I want to continue that work on that initiative in future years it just this year unfortunately was not the year to to make those adjustments on the other schedules. Yeah. So the only financial increase occurred on the certificated salary schedule re in result of the state mandated increases. Yes. As a result of we have to meet the the minimum. Well, I think it's a good thing. I mean, I'm hoping that that will help retain any some of the younger the new incoming teachers because they just they couldn't survive in this area on, you know, always frustrated me because at least it's equal to their debt when they're graduating. Yes. Right. $50,000 in debt. At least they instead of taking a job where they were $10,000 15,000
148under the debt. And I will commend our district because we were, I think, better poised than some of our local neighbors to to meet this challenge. Um, there were some local districts that were still at the 41,500 base salary. So, I feel like because of the work that was done in 2324, we were we were in a better position to to meet this. And so, the cost to us wasn't as great as it will be for some of our local districts that weren't already paying these salaries, right? Second. I move that we approve the salary schedules as presented. All of them. Yep. All four of them. Second. So, we have a motion and a second. All in favor? All in favor say I. I. I. Can. Before we vote, can we look at the negotiated
149agreement real quick? Because isn't that part of the salary schedule? It's a separate It's a separate action item. I just want to But they are in They are in that they're related though. Yeah. Yeah. I just want to look at that. Can I can I ask can you guys at least uh go ahead and approve the three and then there was a 32 vote. Actually David and I didn't cast a vote. Oh yeah. Sorry. I I just heard three. I just Okay. Um, do does any board member have a problem with reviewing the negotiated agreement before finishing the vote on the sour? Nope. I'm okay with that. All right. So, let's go ahead and open up the negotiated agreement. We'll come back to that vote on the summer schedules. Okay. [Music] So, I can say
150the formatting on the negotiated agreement is like really messy. I'm trying to fix the table of contents from prior year and things like that, but not knowing, you know, well, my first problem with it is the state law says it's a negotiation between the board and the union. that doesn't happen. It happens between 15 um union members and there's one or two board members there. That is not a negotiation. That's a takeover. And and so in my mind, you know, they scheduled it 2:30. Some people have to work. They can't be there. I mean, there's stuff in here that, you know, um there's a stipen for retiring early. I don't think that's I don't think that's appropriate. I don't think um Oh, can I can I talk about that? Can I address that that $500?
151So, what we did, we found that at the end of the year, we have a lot of people without that incentive. they're waiting until the very last minute to tell us that they're going to retire. And we start working on our staffing in like February and March for the next year. So, we tried to incentivize that a little bit for to so people would let us know so we knew kind of what staffing looked like. So, that's why that's there. Okay. As far as the the the IBD, the negotiations, it it's the district has five people and we have five people. So, it's not 15 union members. It's five district people and five union members. I know, but it says between the board, the board's not there. Yeah. The board represented by I know, but
152that's it. Says or the designated representatives, right? But so, how this all came about in my from my experience and Lisa, you you've been here longer than I have by a little bit. Um, but we always include the CFO because they're always right involved in the money. We always include the superintendent because they're in charge of everything, right? You know, um, and then it's usually always the assistant superintendent, the HR director, and then two board members. So, you guys actually have six on yours, and we have five. Well, the problem is is like my volunteer to be honed and it was my fault cuz I wasn't there. But yeah, I cleared my phone wrong or whatever the alarm was. As far as the time is concerned, I specifically asked when I sent the original letter
153to the invite to the board. We set that time at 2:30. You you guys could have changed that time, but you elected not to in the first meeting. Mona said she had to work at 2:30. Yeah, that's the second year in a row. I every year, but that was just the fir that was the first meeting. I have to correct you though, Jason, because every year I have said that that we should not be doing negotiations in the middle of the day. Number one, the taxpayers shouldn't be paying for it. And number two, the board can't participate. It it would be down to those who, you know, I don't know, can rearrange their schedule. I did for a couple years that I uh participated in it. But I do have to agree with Dave that
154a lot of times the scheduling is to the benefit of the staff and not Yeah, I understand that. Respect. I just I just think it should be in the law. It says the board and and and so to and me reading it and definition I would be saying the whole board because we can't make a decision without the other people. I I'm not familiar with the statute. I I have it up in front of me when when we did have a workshop. Um, one of the things that I was I've pointed out year after year after year and it continues to get go by the wayside. There are no recitals in this. You do not know whom this covers. The way it reads, it's specific to teachers. And I learned this year that it actually
155encompasses a whole lot more than just teachers. I asked for that language to go in the agreement and it is still not there. So I don't know who that should fall upon, but it's still not there. On top of the fact that um I asked for uh all the coaching stipens and all of that to be removed because this negotiated agreement should not be focusing on that. it should be focusing on teacher salaries, teacher benefits, etc. And you know, when I got to see this and I did ask about it again, it was well, this really wasn't the year to look at it. It but we keep asking and keep asking and we keep getting pushed off. So, if this is actually an agreement between the board and the union um or the education association,
156because I know you're not fond of being called the union, um why is it that specific directives have been given and ignored? I've never been given a specific directive from you to put that in there. I take specific directives from my people and then I bring it to So then Lisa, why was that not put in there? If my directives were to make sure this got accomplished and you're sitting on the on there as a representative of the board, as is I guess Jessica and Brooke and Bob, why Dave was on the for one meeting? I know he wasn't there. specifically asked a in the first meeting if we needed to change the time to better suit and you said no, you were fine that you could have that meeting. Yeah, I was fine. I
157specifically brought that up because I told you guys after that first I didn't give you the directive. I said this needs to change because it's missing significant components to be considered an agreement and was told oh yeah we'll put that in there and again it's still not there. this is the third, fourth, fifth year in a row. It's very frustrating because now what will be said to us is well then we'd have to go back and have it ratified again. We you know it's just it's I made the request when we did the workshop. So I don't understand what is so difficult about putting the recitals in there about putting who this govern this document actually governs because you know I it it's the way everything is written is specific to teachers and it covers
158more than that. So like Dave um I was not at that second meeting u because I had a family obligation and I let the know that when we scheduled it that I wasn't going to be there. I did not anticipate that they would get finished. Um so I wasn't there for the next part that we the first day that we met it was all about the money. Um I anticipated that we were going to have more conversation about the money. Did not anticipate that it was going to get finished as quickly as it did. So that that's why. And then on the coaching stipens, they had a big team get together and they're the same as they were last year. So, I can address that. We did discuss I I spent a lot of time
159with their high schools um or the activities directors, vice principles, principles who who attended that kind of conversation. Um we did look at salary structures um and tried to revise and revamp per the board directive. However, all of those options cost additional money. So that it was tabled by the committee because of the cost of that addition that those that separation in the stipens would create. So that's it was discussed but it was tabled due to the additional cost to the budget. Um so I I will say that the work was done it was presented. It's something that can definitely come back next year but it was tabled due to the cost. That's because you gave the three coaches a raise and they'll be able everybody else stayed the same. No. Um, so there was
160actually quite a bit of separation. There was a a raise in there and we can definitely go back and adjust that for next year and make the cap 15 and a half% instead of 16 and 12% that we proposed this year. But I mean based on the the way that it was done instead of based on years everybody getting the same thing if you're a head coach, we actually looked at the length of the season. um and took the number of days in the length of the season and divided it by the number of the days in the calendar year um to determine a percentage and then use that percentage to kind of create tears um and create that kind of separation between the length of the season and the stipen that you were receiving.
161Um there was a lot of dialogue around it, but it did end up costing us a little bit more than what we're paying currently if all existing staff come back and coach the same thing. um that's what it would end up happening. So correct me if I'm wrong, Jason, but I think we have an informal understanding that we're going to revisit that whole topic over the course of this next year. Yeah, absolutely. This work is never done. That as well as you mentioned PAS too. Our, you know, we had on our list that we were hoping to increase the stipen amount. We wanted our PAs, our principal assistants to we were we were going to propose make the same as a a head coach a head coaching statement so that they're able to get one.
162We weren't able to get that to that either because there's actually quite a few things on the agenda that were tabled for the year because of the cost associated with them. Can you can you uh give more clarification? You said there's three coaches that got substantial raises. Well, when I looked at the last time it was changed and there was like the football, I believe basketball and wrestling was up to 16%. Oh, proposed on the proposed and everybody else stayed at 15%. Um, so there it was, so there's three different iterations. There was a four tier one that was 16 and a half, 15 and 1/2, 14 and 1/2, 13 and 1/2. Um, we couldn't come to an agreement as a team um on what to present to IDB. So, another one was made that
163was just three tiers and then a final one was made that had four tiers that kind of broke it out a little bit differently. But again, had the the director from the board was they would like you would like us to see some separation because of the length of the season. It doesn't make sense to have a coach that has a season that's 62 days to have the same amount of money that a coach that has 130day season or along those lines numbers out there. So, that's what we were trying to accomplish with that. We can definitely go back and cap the top one out at 15 and a half percent and still build the tears in there. It just th this year based on and to be completely honest, what we did with this
164is we took um six districts throughout the state and kind of mimicked off of their tiered levels. Um and so that's where those percentages came from. So that's why uh it was at the 16 and a half% for those those longer sports because that closely mimicked what other areas of the state were doing. Um so definitely we can make some changes for it next year and bring it back around. I just think there was there's a lot of dialogue around this one there. And then there was a district funds cannot be district funds cannot be used for union business. So, how does that work if we if Jason has to leave early for union business and we have to get a sub because that's paying for union business because we're paying for a sub. Lisa,
165I thought that was addressed before it I was just trying to remember what the answer was. I do believe in statute it does allow the district to provide a guest teacher. I think we did get legal counsel on that from Do we get reimbursed by the union? Okay. That's against the law. Then that was the uh Yeah, we we need to redress it. We did address this once and I do think that the um stickler was the money thing and who who actually did it, you know, was was paying for it. Um the other thing that's Well, go ahead with your you got there. Oh, that's so I I don't know. Like Michelle said, there's other people that are represented by the union, but they're not even part of the negotiations. So, it's parapro. They're
166not represented by the union, but the agreement represents and protects them. But I've seen different um union negotiated agreements where they have parapros, they have principles on the board for the negotiations, not just union members. So I I'm just I'm just looking around, you know, cuz those people are represented, too, but they they're not getting a raise or anything. I mean, we got people that have the white butts and they're not getting a raise, you know. you know, we we don't get to negotiate for them. Yeah. Which is why typically in our district what has kind of been the precedent, not it's not written in statute anywhere and it's it's it's not written anywhere. It's just what we have always done is whatever the teachers get, we apply to the other groups. But the there's
167the money this year is not there. So we um we had to deal with the minimum required uh payments for teachers and there was only a change of $200,000 in state funds which pretty much that's what that went to. So there isn't additional dollars anywhere getting raises either. It's it's the state the state threw in a huge wrench to the whole entire system. And we're actually lucky the way ours were because three years ago when we went to the new salary schedule, we included Governor Little's $5,200 or the $6,200 that he put into. We put that into our salary schedule and made our base 474. the the base minimum for across the state, they can still pay 41,500. And there's probably 60 to 65% of public schools in the state districts that are still paying
16841. And now they have to jump up to the 50,000, you know, and so we actually we were that was a good move on our part, easier pill to swallow. Yeah, a lot easier, but it still threw a huge wrench in it. Uh the the toughest one for us was the going from P5 to AP1 because you have people that can earn AP status uh in their eighth year getting paid representing that money in their ninth year. Um so on our salary schedule they're going to be jumping almost $10,000 going from and there's nothing we can do about that. We can't that's a state mandate and we don't know what the penalty is. Um, I don't think anybody wants to be the the guinea pig to find out what that penalty is going to be,
169but it that's what really threw the wrench into the whole system. My concern is there's there's some people in our in our school district that are concerned that if we start paying these salaries like this, we're going to be spiraling out of control. Yeah. Well, that's why we're bankrupt. With this new with this new schedule, um, I'm I'm pretty positive that it's it's getting better in the district favor. it will be more sustainable. It will take a little bit of time to get there because we have to we have to work through it, but it will be more sustainable in the long run. Um, it like I said before, it actually puts us in there's so many objectives that were met with us by being able to take out the AP statements and being able
170to freeze people if they weren't moving on the salary schedule. There's things in here that are to our benefit and it allows us to more easily react to changes in staffing on the career letter with that with that adjustment. So, I just I I hear what you're saying, but I do see this as fixing the problem. It will be a slow solution as people transition out, but it will fix the problem down the road. So, back to the 2% thing. And this is what I was getting at earlier is that 2% even though I understand it came from the other one and there was a 2% gap and I get all that but the raise given to the teachers. I guess I'll start here. Why is there a 2% raise next to all of the
171cells on the certificated salary? It's just showing it's not a raise. It's just showing the the difference between the steps. That's all that that's there to show. It's just to show that there's a 2% increase for everyone. Yes. It It's not to indicate that everybody got a 2% increase. The the base stayed the same. It really did. The only thing that we did was move cell four to the new cell one and add a couple cells at the end. But the 2% was always on the 23, 24, 24, 25. It just is really representing the step between the cells, not that you're we increase the base by that. Right. Okay. I just wanted to clarify that that's that's what that is. And unfortunately, like we've discussed since that information came out on April 15th, this
172is a mandated change. Yeah. No, I understand that. I My thing is is I know that people like to do this equitable thing across the board, but I don't believe everybody across the board deserves the raise. That's my point. I I think the teachers deserve even more than what they've been given, you know. Um, and I don't think everybody across the board and being that we just had to do a double run for a levy doesn't look good if we come back and everybody's getting a raise and everything is good. That those just aren't definitely not good. It's not good. The amount of classified positions, the bulk of that levy cut was classified positions. So there's definitely going to be some adjustments this next year that we have not worked through because we haven't realized
173that that true cut until we get into operations next year. So what were the major changes then in the negotiated agreement outside of the salary schedule? discuss. So it would it's just basically I mean it's focused around the salary schedule and it's focused around um placement of uh incoming um people. Um so we identified that in salary schedule provisions. Um we talked about um the appeals process. We just kind of cleaned up that language um for the career ladder and just went with what is um the out there in Idaho code. um the benefits. We had this in our negotiated agreement at one time and I agree this negotiated agreement needs a lot of tender loving care and um I just would like to revise in the future this whole document as far as uh
174formatting and some language cleanup. Um but it says employees um must have a half time must be or certified employees must um be at least halftime in order to qualify for benefits. And we've had that language in there in the past. Um for some reason I think when we were revising this before it accidentally got deleted because we never had voted to change that and that was because of a recruitment thing. We have music teachers that we only needed half time or whatever. Um, and we couldn't get them unless they had benefits. Um, and then the rest of it, like I said, I'm just trying to clean up uh formatting. Well, and it does just say employees. It doesn't say certified employees. So, so that's all the changes were. Um, and I think the main
175focus of this was Jessica had to meet her publishing deadline for the budget. And that's why I mean we decided to table everything and just wrap up what we were mandated to do this year and try to get our budget under control um so we don't have to keep continuing. I mean but we have a running IBB agenda. We will definitely if this is approved this evening include the um definitions. But I I do think that I would agree that this is missing that definitions, that clarification that you kind of see in some of the other master articles and negotiated agreements that identify. Um, do you have a proposal for that for Ter Thompson or do you just want to are you just talking about sitting down and going through and making sure you're talking
176about the definitions? Well, in in all fairness, I brought my proposal about five years ago and it was tossed away. So, am I coming tonight with language for you? No. Because I asked for this at the workshop and then when I, you know, being told, well, you know, it's just not the year to do it. Being told that consistently is extremely frustrating. And always hearing, well, we'll get to it next year. We'll get to it next year. Well, those next years keep coming and we don't get to them. And it's And I apologize. I didn't I catch that request. I I did catch the athletic request. I did we did focus on this. I did not catch the request for the definition. So, I apologize that I didn't catch that. I know I wasn't the
177only one at the table, but um the whole document needs to be rewritten. It's it's Yeah, it's one of those deals. It's just like not to interrupt. I'm sorry. I'm going up. No, you're fine. Um it's it's like our policies. Um you know, our policies were established how long ago and and now we're making headway trying to get those renewed. We need to do the same negotiate agreement. That's, you know, that's an easy fix. We just need to do it. We need to sit down and have the time to do it. Well, I think that we can work on cleaning up the negotiated gre agreement throughout the week throughout the year so that we're not scrambling last because get the framework put in place throughout the year and then at the end those little things
178that the true negotiation pieces can be negotiated at that time and it's not there's no reason we can't start that work. Exactly. Yeah. I'd love to sit down with anyone and Yeah, we can take Cordelane or anybody's. I mean, they're all out there. They all pretty much mimic the same thing. They're they're very They're some great temp. Well written. Yes. You know, the at least the the structure of it. Yeah. You know, and then we can put in our own um language. Um I mean, I have the same frustration. I'm just tired of talking. So, I just I'm like whatever. You people just do the same thing every year. So it doesn't really matter pretty much media mediocracy. Well, generally what happens is I know like on our team we survey our members every year.
179We compile a list and we bring that list to negotiations on what we want discussed and dealt with, right? Maybe it would behoove the board to do the same. We tried to do that but it was kind of taken over by IBB or uh association people. What were you and we had a we tried to have a workshop to discuss as a board what we wanted the members of the board that were coming to IBB to discuss but it was taken over kind of felt like it was taken over by all of the association people and it was we it was like we our workshop became now the negotiated agreement discussion and that's not what that workshop was supposed to have been. So, we didn't get our workshop to come with our list or send
180our list with representatives from a I'm sure I was in one of those meetings. I I thought I thought that workshop, if I'm remembering right, was for us all to just kind of talk about the budget because we had to cut 2 million at that point in time. And so, we were all No, that was our workshop to discuss. I would suggest moving forward because that's the only way you guys can truly because I don't believe I I believe you can do this in executive session. You can come up with a list in executive session. You can't make decisions in executive session, but you can come up with your list in executive session. So, that's what I would encourage you to do in the future. Um, and then and then bring that to the table.
181Well, my encouragement would be for board business to be set at the board's schedule and the board's availability because it's the board's business, but yet it's it's progression and its scheduling is set at everybody else's schedule. It's not set at the board's schedule. The board is told when it's going to be exactly rather than Yes. That the board's setting it and other people coming to the table. Well, I apologize for that. I sent the letter. I since I was the one doing the invite, I was And you said, "Ramona, that's going to be the first meeting. We'll change it." And then and then in that meeting, we I asked I Dave You told me you were going to change it. Why did you ask? You said you were going to change it. Because you didn't
182show up. Dave showed up and Bob showed up. And so I said, "Do we need to change this time?" You told me you were going to change it. You didn't ask me, Jason. Because I thought you were going to be on it like you have been the last two times. No, you said you were going to change it so I could be. You knew I couldn't be there. You were going to change it. Sorry. That's I heard the conversation. To me, it doesn't feel like a negotiation. It feels like you got 10 people and we got two people. I don't know who you're We had five people. No, on the on the table. We had five people on five people. Well, it seems like the It seems like the admin is just kind of you're
183like agreeing with you guys at everything. That's what because I wish we didn't have any, you know, the first meeting was like, "Okay, there's nothing we can do." And then the next next meeting was passed. Everything was over. Yeah. Actually, we said no to their laundry list. I mean, there was a huge laundry list and we said it, "We can't do this." And this stuff was tabled. And I think their understanding knowing of where we are financially in a crisis, they just wanted to be able to kind of stay even with their salaries and that that was the end goal. Is there a is there a way where you could have a live note takingaking person there? You know, you could give it to the rest of the board. Absolutely. Because it is a public
184session, right? Absolutely. And so like I would so if the board member is not there, they can see the notes, see what was discussed. The clerk of the board should I would definitely recommend you have the clerk of the board at these meetings at least. Well, she was there, I think. No, no, no. I was told by Rebecca that Rebecca was going to be there, that Maria didn't need to be there. So that's what I was told. Well, in the past there's always been a running agenda notated document that was a Google doc and anybody could just and it it doesn't doesn't necessarily need to be the clerk. It just needs to be whoever's doing the notes, but um I mean I don't know what to do about it now. It seems you know here
185we are again. definitely would advocate to have those additional meetings in the fall after hours to to work on that language um to clean that negotiating agreement up being asked for. Do we need to have any further discussion on a negotiated agreement? Um, no. I mean, we're either going to pass it and just keep kicking the can down the road or we're not going to and we're going to stop and the board's going to do the board's business and everybody else can wait till the board's done. So, the board needs to make their mind up. They They keep complaining, but they don't do anything. They just keep voting and doing the same thing over and over every freaking year. It's the same thing. Doesn't matter if it's this. It becomes everything the board does. So,
186the board needs to make up their mind. There's no sense in bringing it up if we just keep doing the same thing. Might as well just That's why I said it's just like, yeah, whatever. Because it's not. So, we either don't pass it and fix it or we just pass it and do the same thing next year. Can I ask a question? Sure. So, as far as the salary schedules go, um I know you might have some heartburn over the negotiated agreement and some of the language in there, and I can get on board with that, but as far as the salary schedules go, I mean, if you guys have any problems with the proposed certified salary schedule that we've presented so we can get our people uh placed accurately um according to the state
187mandates. And as far as the other salary schedules that I have, I have set to um actually issue contracts on uh Monday the 16th. And I do have two templates built um anticipated that this salary schedule is going um to pass. I do have templates built for issuing 24 25 contracts, but I can say that if I issue those contracts, it's probably not going to be good for morale. Um, we just got through passing a very difficult levy. We all came together to pass this levy and I definitely want to keep that morale um going forward. I don't want to lose any more teachers. I just had another teacher resignation come in today. I also um we are required to meet those minimum um dollar amounts. So we can't issue the 24 25 right contracts
188because people are not going to be we won't be in we're not compliance and all contracts have to be signed by July 1st. Can we go back to the vote on schedule? Yes, we can. Okay. So, I'm going to call for a revote because it wasn't completed. Correct. Yep. So, um was your motion was to approve to approve them as presented and Bob seconded. All in favor say I. I. Any opposed? Hearing none, the motion carries. Thank you very much. You're welcome. Moving on to the negotiated agreement. Um I'll entertain a motion at this time. Move to approve the negotiated agreement as was presented today. I'll second. We have a motion and a second. All in favor say I. I. Those opposed. Two in favor. Three opposed. Motion does not pass. Can I um give
189a recommendation? Uh legally um if negotiated agreement doesn't pass then basically a board can come back together in executive session. they can come back together in executive session. Um Amy White, I've had discussions with her about this in the past and you guys can go over that negotiated agreement and you can come up with a counter offer. Okay. Are there any other motions to be brought to the table from the failed motion? Um well, my question would be this is with me it's just the layout in the language and the removal. Um I think there was some things that we wanted to remove out of it that still are in there. Um so is the contention with me the contention is just the complete thing the layout the format and wanting to get that fixed
190you know the the language all of it. Um, so I guess I'm asking, are we wanting to fix the language or renegotiate what is in or negotiate what is laid out in here for other things? For me, it's both. Okay. So based on that that it has failed. Um, again, are there any other motions to be brought forward on the negotiated agreement? I don't know. I would move to approve the content um with the um with an improved layout question and the question is for Jason really to to what extent can we change the editorial language without having to go back to I I need honestly I need to look into that Bob I don't know and my question is also the within the negotiated agreement ment is included the salary schedule. So I don't
191know we've already approved that part to be in there. Um I'll have to find out those steps. Um for example, one of the concerns that Michelle has I think uh and we've talked a bit about before and that is that the term teacher is used frequently. Yeah. You know, if that editorial change were made to certificate personnel, which covers in all the people, you know, that's an editorial change. Is that significant enough that I don't think I I don't think any of our members would have a problem with that. We've been saying to that it needs to be cleaned up and we just need to do it. Um, but as far as do we need to put it to an official vote or can it just be part of an executive council and then do
192that, that's what I need to make sure that we're following the right process so that it doesn't become nully later. Well, if you have to go back for another ratification though, that's problematic obviously. Yeah, it very difficult at this time, but I'm not sure what a what a vote to, you know, I I don't know. Do you know, Lisa? I do not in your experience. I do have one question though because I also do have new certified staff that's coming in and the language in there for placing them. Is there a way that I could at least get you guys to approve that langu language for placing certified staff? So, like basically appropriate. I mean, it's the blue language that's in there. It's just the new blue language. That's all. What I I got a
193question. Why does the union get to negotiate placement of staff? Isn't that the district's office? And so it it is, but for me, when I have somebody that comes in, I have new teachers, they try to negotiate where their placement is. If it's in a negotiated agreement, they can't negotiate with me that's where they're going to be placed. Um, which is standard practice. If you look at a lot of the salary schedules for local districts, they have the placement criteria printed on that salary schedule. So, unfortunately, the salary schedule that we were presented with didn't have that language on it. So, um, in my opinion, if that's the premise you want to use with all of the salary schedules, you should put on those salary schedules that we're approving how people are falling into their
194cells regardless of the negotiated agreement because then it it uh encapsules every employee within the district and how they can move. Does that make sense? Would you guys allow me to add that language then to this salary schedule as a standalone? I don't have a problem with that. The language for placement. I don't have a problem with it to go ahead and and just put that on there. What is that, Bob? Can we just approve these salary schedule provisions is what is what Brooke is asking. Brooke is asking if she can put that on the salary schedule that's been approved. I don't have a problem with that. Yeah, I don't either. Would you guys mind taking action on that? And if you do take action on that, then I can also on the classified salary
195schedule because I don't think I have on there. We give up to seven years of experience. And so the max that they can be placed when they come in is on step eight and so I don't think I have that language on there. The other thing is is there's um why why are we in a rush now? I I mean we got the salary schedule, right? We have other districts in the state that hire all the time that don't even have a negotiated agreement half the time when they hiring their I believe Brook's concern is the fact that she can't enter into any form of negotiation if someone wants to state I should be placed somewhere else. She doesn't have anything to support you. Oh yeah. Could I could I make her? Yeah. Yeah. I
196would I would recommend that if you guys are okay with the content of the negotiated agreement, you know, the the the nuts and bolts of it and then be diligent and even tonight, pick a date that you want to start working on that verbiage and then let's just hit the ground running. And well, that's basically what my motion was when I said, right? And so then that way we're it's diligent. It's it's in the books. It doesn't get sideswiped. we and then we start taking our time and fixing the negotiated agreement with the understanding that we would work over this. That's what I would recommend because then you then you have you have the you have the year to to really get that nailed down how you want it. And but I guess you know
197the my my recommendation would be to set a date now and well I yeah um so I'll go back and amend my motion on the salary schedules to include the salary schedule provisions as listed in the blue text on the draft negotiated agreement. And you want that whole salary schedule, not just the blue, because there's some other provisions down there that she relies on as well. What page is the blue? Yes. Yes. I can just add those blues to that salary schedule. I'll second that. Uh on page four, is that what we're talking about? Yes. I2 A through E. Yes. Then she also wants FG. the hard to fill positions and I think that's it through the end to the top line the top sentence on page six but what I was going to ask
198is if given that these scales these salary schedules have been have passed we have a meeting next Wednesday would you be able to bring them with the language for them to be reapproved at that time so we're not rushing and we're not missing things and you have clear context. Would that still afford you what you need from now until next Wednesday? So, I don't have I'm not placing any new people right now. We are hiring new people. I do have certified contracts on here. If you guys give me permission to issue those certified contracts on Monday like we have like you guys have voted, that would be perfectly great without the language. So again, that language has to do a lot with placement of incoming new people. So I just want to be able to
199issue contracts for our our returning people. Would you be able to provide to this board next week a modified salary schedule with the language that Absolutely. Okay. Not at all. So then we don't need to um change anything. Correct. From where we're sitting. Correct. Um because we haven't gotten to the contracts yet. Okay. One question I do have, if if we don't um if we're going to continue to work on the negotiated agreement, where does that stand? Does that mean we enter the fall and there is no negotiated agreement or does it go back to last year's negotiated agreement? Well, I believe as Brooks stated, we as a board need to meet an executive session and come up with counter offer, which would be the agreement as we see it formatted. And if there are
200other changes we would like to see in it, we would present you with that. Language to the contrary, the existing negotiated agreement is still in force until everyone is adopted. Correct. Okay. Okay. Thank you. You're welcome. So, the motion that Randy had on the table um for all intents purposes is back. Yes. So, is there a motion removed? The motion is removed. Okay, we're back to the original one of just approving. Okay, we approved the salary schedules, right? Okay, moving to the budget. Um, we've had our budget presented to us. It is the district um is Jessica Grantham's request that we approve it. Looking to see who who did this. Um, so I'll entertain any motions at this time. I move to approve the budget as presented. We have a motion and a second. All
201in favor say I. I. Any opposed? Hearing none, the motion carries. Excuse me, Chair Thompson. Yes. May I ask a clarifying motion? Um, so the motion was removed. Um but then trusted Bane in the negotiated agreement IBP offered action item uh be moved to approve contact with improved layout. That that was my move. Okay. Yeah. Withdrawn. Yeah. The first motion for the um negotiated agreement failed and then Randy did bring forward um I believe two different ones but they both are removed. Thank you. You're welcome. Um one of the things that uh that um CFO Grantham brought to you for consideration was the social studies um on that sheet that she gave you. Um if uh because at the June 18th board meeting, the request to purchase the social studies curriculum is coming to the
202board. Currently in the budget, there is no line item for that. So, if if we're going to take action in the affirmative next week, we we need to have some conversation tonight about whether you want that in the budget and how she gave you some Actually, no, that's not how it No, cuz we talked about how anything that is going to be outside of the budget as presented would come to us with a suggestion on where the money is going to come from. So, just this just like with positions. So on June 18th, prior to you taking action on social studies, she would come with a recommendation of where that money's coming from. And then we can I will just say be I would probably have to request an amendment that might even though the
203budget won't be submitted to the state just yet so that I can make that adjustment in the approved budget for the state. It wouldn't really be an amendment because it's not officially submitted to the state yet, but it would be an amendment to the budget that you were presented to me. So just for clarification, Mike, what what's the change to the published budget? Uh the change to the published budget next week would be if we decided to include this money in pulling the resources together. I'm sorry. What's your publish date? Uh I just have to have So our publish date was uh 10 days ago, but uh we like we did last year, we did make some adjustments to the budget before it went to the state. I have to have that to the state
204by July 15th. So, as long as the board has finalized some of those adjustments by that date, I can get that out there and just republish what that looks like with the adjustments from the board at that time. So, go to a second publishing. It would go to a second publishing, but wouldn't require additional action because that's what the board approved. I just have to put it out there. So, is it the same thing we're going to do when she brings us in the fall? And but that would be a true amendment at that time versus we still have a little bit of wiggle room. The motion is the same. Yeah. You know, it's it's the same process. So by July 5th is when you would have to publish for what's going on the 15th.
205Is that correct? Yeah. So just because we're going to make an adjustment potentially to what you approved tonight, what was presented tonight, then that would be captured. Um and then republished just for the community knowledge at that point and then what's submitted to the state wouldn't necessarily be an amendment amended budget. It would still be an original budget because we're within the time frame to still include it as part of the original budget. Okay. So then I what I'm curious about is if you bring to us on next week's meeting the um the curriculum with where the money is going to go and how that will impact the budget um to hold off on bringing an adjusted budget until the July 2nd meeting unless the board decides not to have the July 2nd meeting because
206we haven't crossed that bridge yet. But because if there is any other adjustments, it would make more sense to just approve the adjustments all at once. Um, so we know what we're working with. I might have to get legal on opinion on that just because I know the statute allows for us to do um two weeks from the hearing date to make those adjustments. Um, you did approve the budget tonight. So I I just I would I want to get legal opinion just to make sure I'm advising correctly. Um, this is kind of a I wouldn't say unusual circumstance, but it is an adjustment to the budget that was published. So, I just want to make sure I'm clear on the steps um to advise appropriately. [Music] But your advice was that when you bring
207it that we would modify the budget then. So, what you're asking outside of that 14-day window that's in statute. So, that's that's why I just want to make sure that I'm representing that correctly. You have until the 15th, correct? I have until the 15th to submit the budget to the state, but from a hearing perspective, those adjustments happen in a two that can happen within the two week window after the hearing. So, I just I would like to and I can bring that next week. I just want to get legal opinion on it to make sure that I'm advising the right thing. Yeah. No, perfect. Okay. The bottom line is we didn't even have to approve it tonight. We could approve it two weeks from tonight. I really appreciate that according to statute. Thank you
208so much for you know I could I could feel your stress over there just but I mean if we were doing all this back and forth we really do have two weeks before we actually fully adopt it. Yeah that 18th meeting is just within that two week time frame. So I just like I said I just wanted to clarify so I can provide and I can bring that at next week's meeting. Okay. So thank you. Yeah. All right. So then the financial emergency declaration. Yes. I was requested to prepare the financial emergency declaration. Um there have not there are very few that have ever been declared in the state. I utilize the quarterly school district model. Um you have to meet two sections of state statute in order to declare a financial emergency. So Idaho
209code 33522 section two. We would qualify under part D which is the reduction in property tax funding. Um but we do not qualify under part 2F which it talks about um the general fund um unrestricted uh general fund balance. We would have to be below 5 and a half% and we will be at 9% using um the estimated amounts from the budget. Um so I did seek additional um legal clarification on this for request. Um and uh Anderson Julian Hall uh did confirm that we are not eligible to declare a financial emergency. Um part of that is because we did have some additional revenues coming into the general funds, but also because our fund our unrestricted general fund balance versus our um expenses that are budgeted for next year do not hit that 5 and
210a half% or below threshold. Okay. which could change any time because the other thing is is that um Celane School District did in essence declare a financial emergency like we had talked about and we were told we couldn't. They did do it for the exact same reason. That's how they came up with two budgets that because they had a financial emergency declared was why they could go to the public and say what they were going to do if the levy didn't pass which is what I tried to say in the very beginning. That's how they could go and say we're going to close this school. We're going to get rid of this. We're because they did do that. So it was the possibility to do that. You know the levy passed so we're not there
211as long as the the the fund balance doesn't change. But I mean that can happen at any time, right? You know. Okay. Um but yeah, I did go back and look at their stuff too and I was like, well, they did do exactly what we were told we couldn't do. That's exactly what they did. Okay. So, no action. We're beyond all that now. So, all right. No action needs to be taken on H4. We have the returning certified contracts. Bless you. You so just one quick question. If people are in cell four, is cell four actually cell one because of the changes that have been made or no. Are these on the new cells or the old cells? The new cells. No, these are on the new cells. So these contracts are based on new
212cells. And so basically the column that says fiscal year 26 base no movement. This is going to be the original contract that we are going to issue. However, in August, if I find out that they have moved because of their evaluation this year and they're now going to be a P5 to an AP, then we will reissue a contract. A lot of fun here. And I just want to clarify, I apologize for popping up again. I was enjoying sitting down for a minute. We did build in the higher amount into the budget um with the anticipation that they would move. um if they don't move obviously that's some salary salvage there but um we did build in the higher amount with the anticipation that the move would take place. Okay. So we we potentially if
213I'm understanding this correctly will have like brand new employees certificated they would start at the 50,384. If they're on an R if they're on an R1 they will be placed there. If they're placed on if they're a P1 they're going to be placed on I don't have a cell four. Okay. All right. I was just trying to Yeah. All right. Do we have any conversations that need to be had on the certified contracts? Um, I'm trying to find somebody that supposedly we have a new principal that the board hasn't approved, but the public's been told. Um, and I'm trying to see if that person's on here as a principal. No, we are not. Yeah, I I don't have that person on here. Um, this is just certified. This is just teachers. Okay. And Oh, yeah.
214Yeah. Then when you get to administrators, if you can see on there, that's worded differently. And so we'll address that when we get addressed as a recommended new hire, but there is no name identified. Well, the public was told otherwise. Okay. I have no questions then on this. I understood the cells and the lines and that was good information to have. Thank you for doing that. The no movement cell next to the other one. So, if there's no further conversation on the returning certified staff contracts, um I'll entertain a motion. Move to approve as presented. Second. We have a motion and a second. All in favor say I. I. Uh any opposed? None. I'm abstaining. So four in favor. Motion passes. Go for it. Okay. Then you have your administrator contracts. Uh these are two-year
215contracts. Uh per the superintendent's recommendation. We do typically only offer a one-year contract on first year principles just to see how things go. Um, so that's why you'll see that there. And on our first year principles, we also allow them five extra days to get their feet on the ground and and running. What do you mean when you say they receive five extra days? What does that mean? So if they can start five extra days early. No, I understand they have a contract of 213 days. Does that mean they have a contract then for 218? Yeah. Okay. Yeah. They received and that's the first year only that we we do that. Okay. It actually comes as two the 213 standard contract and then a supplemental contract for five additional days because if we make it
216a 218 then we can't go backwards next year. So we have to keep it. It is a supplemental. Okay. Move to approve. Second. We have a motion and a second. All in favor say I. I. I. Any opposed? Four in favor, one opposed. Motion carries. Shouldn't be approving recommendations. We haven't even discussed my opinion. Okay. Moving on to returning directors. And again, these are no salary increases. We're frozen in our steps of what we currently are in this year. Okay. Move to approve. Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. Then moving on to the LHS cheer camp request. A fun one. So because this is going to be overnight, I'm going to need approval. I have no comments request. How is
217this being paid for? Fundraising. Okay. From their eligant. Okay. I move to approve the uh request for the cheer camp to go to an overnight queue. Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing? None. The motion carries. Um I ask that the Kney County chemist report be put on here in case anybody had any discussion. basically they approved only. So, okay. Any further discussion on the canvas report? No. Okay. On that, I need a motion to enter into executive session pursuant to Idaho code 742061B. So moved. Second. We have a motion in a second. We need a roll call vote. Trusty Jones. Trusty B. Yes. Chair Thompson. Yes. Trusty Quinnby. Yes. Vice Chair Griffin. Yes. On that note, we are in executive session. It is 9:05.
218We will recess for 5 minutes to go back. Okay. So, we've come out of executive session. Um and I will entertain motions at this time. I move to approve Shannon Ryder as a principal for John Brown Elementary. Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. I move to approve Sierra Shreder as uh the new clerk of the board. Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing? None. The motion carries. And I would like to make a motion to accept the recommendation of Jake Massie as the assistant superintendent. Second. We have a motion and a second. All in favor say I. I. Any opposed? Hearing none, the motion carries. On that note, I do
219need to um pop back up sort of I guess to discussion uh with respect to the fact that um we have discovered that for the June 18th board meeting, three of the trustees will not be present. So we will no longer be holding the June 18th meeting. That will need to be cancelled and we will hold the meeting on June 25th. Um, and on that note, I believe we will not be holding the July 2nd board meeting due to the staggering of uh the meetings and it's the 4th of July holiday. That being said, excuse me, can I seek clarification on that meeting as well? Um, can you verify that I am inviting candidates in for you to speak with? I'd like to clarify that HR director Cunningham is with us and um yes, on
220June 25th, we will hold executive session uh and interview uh prospective candidates for the superintendent position. Thank you. You're welcome. Any other comments, things that I've forgotten at this weary hour? No. No. No. All right. On that note, we will go ahead and adjourn the meeting. It is 10:26. Thank you.