3.24.2025 Facilities Work Session of the LJSD Board of Trustees

001all right we will go ahead and start recording please we'll go ahead and call the meeting to order at 6:00 welcome everyone please rise for the Pledge of Allegiance I pled alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all please be seated need a motion to approve tonight's agenda moved Sor Motion in a second all in favor say I I any opposed hearing none the motion carries uh so we'll just dive on into the uh facilities work work session um thank you for all these documents um would you like to well know Jessica I'm one of you two want to collaboration help us uh navigate through the documents you provided so the first one I

002would like to start with just because I think it's important to kind of address is the expectations of the Idaho Department of Education in relation to the school modernization funds um the one of the first attachments in there I believe would be um The Memo from the state department um regarding the use of funds so just wanted to highlight again these are meant to be capital projects that are large scale and involve substantial Investments and physical assets um they have to have a useful life of at least 7 years um we are allowed to include planning design new construction site acquisition um in with the improvements so if we have to hire an engineer to get the work done we're allowed to include that in the cost of the Improvement um the terms significant applies

003either to the asset or to the dollar amount being spent and that's kind of dependent on the district itself for us I would say anything over 150,000 is pretty significant um cuz it is I mean even over 60 at this point is significant when in comparison to our budget um the funding is from tax exempt F proceeds which are subject to IRS audits um at the individual District level so this is an extra level of scrutiny that we haven't necessar really had before doesn't mean that we're going to do anything different because we continue to be conservative in our approach and err on the side of caution when we're working with funds like this um and the last thing we're already taking care of the funds being in a separate account from all other funds

004um and that they're just telling us how to track the funding as that last little bit um how we're using it so the specific categories based on this information and the surveys that were done by our previous facilities director uh Architects West was super kind to work with us um pro bono to help us finalize our 10year plan and put some dollar amounts to it so I've included that Lakeland Joint School District 10year plan that was approved at the 129 board meeting um in here I use this template to kind of put together that RFQ for architect Services that's currently open and we'll close this Thursday um you'll notice that not every school's on there but we do have the caveat that we can add or remove projects we just kind of gave a general

005idea of what we thought we would be doing based on the needs of the district right now um Tim I think you would agree we're really looking at electrical systems HBC Fire Control Panels um and then uh some plumbing needs yeah and siding and siding windows and doors at John Brown and a couple exterior doors at Mountain View and High School um so those are kind of what we put together based on how far we thought the dollars would stretch um in the beginning um as we only received just just a little bit shy of 18 million so I also included uh the plant facility Levy which we can touch on as well we do have based on our conversation at the last board meeting on Wednesday there's some funds there that we can talk

006about as well and the last thing is the fleet inventory um that we have um that Tim and Shana sh Shana put together and are ATT tracking our facilities Fleet um our facilities Fleet I Tim can speak to it more than I can but it's used to um get our facilities Tex to the buildings and carry everything they need with them to get to the buildings um to be able to complete maintenance as necessary and Lawn and Lawn grounds all the ground stuff so um with all of that I put the documents together I'm here to talk numbers Tim is here to talk projects so I'm going to turn it over to Tim all right any questions on the documents no okay so just going off of the um we'll go back to our keyword

00710 year plan yeah that's what I was looking at okay so if we open up the 10 year plan Jessica and I took some notes down just kind of So the 10year plan is basically all the buildings were evaluated um Mike went through and did a lot of really good leg work on parts of the facilities that he saw that were you know good fair or outright needs to be replaced fixed um with that that was kind of how how the 10-year plan was built was based on what needs to be done immediately versus what can be ticked down the road for a little bit so like Jessica said the biggest right now is you know for safety security and functionality of the buildings right now we need HVAC we need locking doors we need

008Fire Control Systems so over electrical has been a huge deal as you know timberlakes tried to catch on fire Lakeland High School's tried to catch on fire the Middle School uh and Timberlake more than once so just starting at Lakeland High School so some of the IDE the U projects identified there at the high school um the electrical systems the electrical service and distribution is that the Middle School the Middle School's your first thank you Middle School l Middle School that's the biggest uh electrical issue that we have right now is the Lakeland Middle School U there are so many different panels in that building as it's with the add-ons and everything it's there's panels that are completely overloaded now or not overloaded are at capacity um nothing else can be added to them uh

009the good news is the lights are getting replaced so that is going to reduce the load on some of those panels um that one right now is going to need new panels and then uh some wiring probably a lot of wiring Outlet switches and then the related repairs that go along with that if you got to cut some drywall out to get some wiring fixed in the wall um drywalls got to be replaced ceiling panels things like that I would hold off on having to do any socketing in the concrete cuz I think most of this can be done overhead anyway but um they estimated a million doll worth of repairs just in the electrical and Associated items with that so that would include an electrical engineer um because we do have to bring in

010an engineer for that project to make sure we're up to code on everything um and then also working to make sure that we include all the components that need to be replaced as we replace the electrical like Tim said so corre um those costs would be built into that project which is why it's and keep in mind these are budget numbers because without the electrical engineer going through the building we don't have hard firm numbers yet yeah these are just estimates based on um like I again like I said Architects West was kind enough to help us kind of put some realistic numbers to this cuz when I was doing this um I didn't budget things but I'm not a facilities tech and I'm not an engineer so I don't know the true cost to

011these projects um they were doing it based on what what they're seeing in Industry right now for the cost correct similar projects that they've worked on in the past and they're uh commercial based um HVAC improvements they estimated 540,000 this replacing a lot of the smaller area heaters um you have entryway heaters you have hallway heaters you have um then the exhaust hoods this is what gives you the air Exchange in the building uh the gym needs a new exhaust hood that that one's been down for a while and then uh seven classroom heaters that are limping along as we go through right now um interior improvements they had budgeted 540,000 and it where it has the partitions that's the dividers in the bathroom um um ceilings doors there's a few doors that need to

012be replaced they had put in there the floors and things like that but that is we're being a little cautious on that carpet can't really fall under this from what we've been looking at because lifespan it would fall under under the seven year mark seven years carpet it traditionally has a 7-year lifespan so it commercial carpet might have a little bit more but um be an IRS deal right there Safety and Security and Improvement a lot of the schools you're going to see this on a lot of them the uh Fire Control Panels a lot of them are out of date not working um there's a couple of them that have proprietary uh software connected to them with the company that doesn't work well with us so um they uh the the actual control panel

013themselves need to be replaced in a lot of the buildings is this the issue we ran into with Garwood here not that long ago Garwood is one of them that's I have three that are on my top three worst fire panels Timberlake High School Betty kefir and Garwood um and just to help understand why Garwood and Betty keeper didn't show up on here I kind of was going through the projects and the buildings trying to keep things a little bit together um and so when you add it up what we have right now that's 18 million it's not to say that we can't shift um one thing or another it just wasn't in the architect RFQ at this time but we have a caveat in there that we can change what we're doing so Tim

014I think think um Cher Thompson's asking because we had the issue at Garwood where we had to do the firewatch because the the panel had gone down because of the signal so we changed the signal but you're actually talking about the panel itself the whole panel so it's different than than attaching it to a cellular signal correct the signal is that's been we have had no issues on cellular signal since we've upgraded switched over it's been pretty good very quiet the only thing we did get there's a false alarm here and we typically get false alarms at the high school when the power flickers and for some reason we didn't today which was really surprised uh let's see that's the middle school going down into Lakeland High School a lot of similar electrical um there

015are four or five add-ons to l high school and each one of them again same as Middle School they have these separate panels that are full just a lot of issues with electrical in the schools in general aack you're going to see that on a lot of these as well because we have 525 systems throughout the district and not uh anything that's been replaced recently is uh John Brown and right roof Jim rof other than that the the other systems are 15 20 years old at the youngest I'm not sure if you specified or clarified what is site because we have monies allocated to site and I don't know what that means oh um so when I was building this 10-year plan one of the things that the state um was we had some differred

016maintenance that we already had in plan um so that's your concrete at the site the concrete work so that's where why there's money in that line item we're using plant facility money for that but I still have to reflect it in our 10-year plan because it's something that we're doing so I apologize the caveat is this 10year plan encompasses every deferred maintenance project that we have regardless of funding source um obviously there's not enough money in the 18 million to do all the work that we need to do in the next 10 years so it's reflecting some of the uh projects that we had already the board had already approved towards um concrete and the carpet and some of the schools and things like that that's being reflected in this plan as well okay and

017what are Specialties Specialties that was a fun one um those are things like the elevator elevator timber Timberlake High School um things that are not a normal thing that you I wouldn't say normal things that are just tradition not traditional unique um so we have a school with a generator that would follow under a specialty the partitions on the stage are a specialty things like that okay okay Lakeland High School okay get electrical they are getting the new LED lights for free for free um I think the only schools that are not getting the LED upgrade are gwood gwood and apple cuz they are Cy Electric uh let's see okay Lakeland High School uh again they have some HVAC systems that need to be replaced and the safety security improvements uh a lot of that

018is is the exterior doors and some of the windows if you go in we'll say it's the teacher entrance by the library that's one of the worst ones the entire door frame m mhm will move there's not much holding these things in place anymore John Brown for leave High School do you do you know which hvh units were talking about replacing yeah if I remember right when I talked to Ken about that one it was the Ln High School 3 ma Mau unit heaters okay so the batting practice room above the small gy um that one is a a good size unit like three of them in there isn't there yeah he says three in here and then he had Fresh Air Makeup so H our our our hbac guys have an entire spreadsheet that

019they're working on of Aging the equipment and this one I know that that one above the practice room and I want to say on the east side there were a couple units on top I don't know what that's over it's got the um it's not the gym the shop past the shop on the upper level Commons it might be the commons area I think a bunch of those got damaged with a snow drift a year or two ago and they still don't work properly um couple of them are cooling units but um a lot of the problems that we're seeing are the air exchangers and the heat exchangers so the the the boilers or the heating portion seem to be working fairly well I know Lakeland High School they've been spending the last month in

020there working on the controls in the furnace room upstairs there's wire shorts that they're running down right now uh Ken got zaap the other day low voltage woke him up pay attention yeah um but he is run down a couple those things as they vibrate a lot of those low voltage wires they're not shielded right and then they they wear through then it's just a matter of finding where um So based on our survey of that building the original structure from 1979 it's the primary heating Source the primary air system equipment and then the building controls and then as you go throughout the different iterations of additions um we have the primary heating Source in the 1980 portion of the building um along with the terminal package units and the building controls um controls have

021been a big thing building controls is a huge part of it and the primary cooling Source on the 1986 portion of the building yep so um there's there's different things it's not a complete overhaul but it's just addressing the specific areas in the building that need to be taken care of um based on the the walk through um of the building and the so you're not talking about replacing it entire units you're no talking about correcting whatever the deficiency right correct exactly yeah we don't want to replace anything that's currently working it's just the parts of the system the uh controls that's what Ken been working on too they've had Ken and John and Shane o up there working on those but um the good news is with David in his preventive maintenance program that

022he's been doing as he's up there changing out filters belts and and lubing the systems we bought him a thousand zip ties he's been up there corralling wires and keeping them off of metal surfaces so we don't get that that rubbing so they've really really gone the extra step to to help ensure that we don't have issues in the future we just have a lot of deferred maintenance that is catching up and when one of these Air Handlers go down it's it's a pretty big building and it's hard to recoup um let's see oh and then I mentioned the doors it's more than just the library side I just mentioned that side because I know you can almost just pull that thing right out of the the frame I want to verify something Jessica that

023several of these are showing early on uh uh dollar amounts for site those are all concrete projects that are going out so that's what you were talking about M okay nothing more than that no okay um uh let me take that back so concrete projects and then there's some money set aside for either parking lot striping and repair or parking lot repairs um with a plant facility ly money so that's also I was going to say that's not this money no no it's so like I said the $18 million plus what we have already designated in the plant facility Levy is reflecting in this 10-year plan all the work that we're doing yeah the 10-year plan is everything all encompassing and and then we've tried to break down just the what we can utilize out

024of that from the 18 million based on the years that they were put into in the 10e plan U let's see okay John Brown again um electrical systems service panels new wiring um Outlet switches again they're getting the LED lights through a Vista for free they also gave us an idea of based on historical cost for doing the siding windows and door Replacements the John Brown and then hbac improvements are the same same thing as uh the other two schools it's just a lot of the entryway heaters hallway heaters Air Handlers and uh controls I have a question about John Brown we've got four is it four interior classrooms or not they don't have an exterior correct outside wall those four classrooms if I recall unless something has changed do not have a Exchange I

025don't know you might want to look at that I'll look at that to those for right here cuz they're all inside they're all interior mhm you don't have any you don't have any windows or anything for they were part of the original structure yes they are they were they were actually outside originally originally and then they became part of the hallway the hallway those other classrooms out they're they're the white part of this map yeah I'll look into that for sure know those windows that are top open between the two rooms to I know that they either had the vent in the door or no not in the door I was answering those windows between like so room 8 was my first grade classroom when I first started and then Betty mobs was next door

026to me those windows in between did not open they didn't open okay I know those doors are left open quite a bit by um air exchange that's something that we ought to remedy if it's not it hasn't been around agreed yeah they need fresh air yeah um yeah I'll make a note of that because we do have that working on the hbac for John Brown as part of this as well and then the Safety and Security improvements Fire Control Panel that one could be updated as well and then interior improvements uh with the um updating is couple of the interior doors that need to be replaced uh partitions in in the bathrooms that don't have them and some of the plumbing uh matter of fact we just had an issue today where um by room

0279 floor drain yeah yeah you were out there backing up we've been getting a lot of these lately you got another issue on I can't remember for sure about Plumbing but I know that there's a lot of in the old old part of the building there's a lot of underground conduit uh and that has caused problems in the past because uh conduit doesn't withstand the moisture long term and uh those things will eventually short out and then you can't pull wire out of them no I think that's part of the problem at the middle school here it would be because uh they were built same time same architectural designs that's why when I was looking at electrical we would abandon that conduit and try to go overhead yeah and save from being in that environment

028yeah we were forced to do that in a couple of instances for electric heaters oh yeah it works fine when you put it in a slab when it's not intended to last when it's do it works yeah um after 50 years it doesn't work so no and that's I've found out a lot with some of the older parts of the buildings that what was code at the time or if they followed the code has it's been 50 years like I say I can't remember about Plumbing where there's some underslab Plumbing in the old part building or not uh if if it is and it's copper it'll it'll do the same thing it'll deter and if it's old enough it might be cast and that disintegrates as well um so that that building and the original

029part of the Middle School w't some detailed investigation I guess call it yes they're uh those old even the drain lines will rust out and then you dirt and everything in there and get that Clogg uh one of the things uh go off track a little bit but one of the things that we're looking at for this summer is getting the where the sewer M comes out of the building is hydrojetting it where they shoot everything out of it between there and the sewer line for the city um that's where we've been finding a lot of blockages is actually in the parking lot so you run your snake out as far as you can you're the last one um was 60 ft out from Timberlake middle school and there was another one might have been

030Lakeland High School High School Lakeland High School was way out 60 ft out yeah to get to the hug yeah if you get settling over time or something like that you know tree roots it'll cause those tree roots yeah okay I'll move this along for you guys Timberlake High School um some electrical not as much obviously it's a newer school um part of that was to repair the emergency generator get that back online what's matter it blew up like literally from what I was told it blew up was a year or two ago now it's been about three years I years superintendent I think it's been three or four years yeah it's been down for a long time yeah they said um something happened and it literally blew manifold or something off of it a

031replacement or do you know yet I don't know yet um last time I looked at it I mean a lot of the the material was still there intact I'm guessing it might have been a manifold or something that blew up I'm hoping it it's something they can repair versus replace that's a good size generator it's a generator itself you're going to have to replace it m I don't know if anyone's looked at it since a motor it might be something we can repair right and I think it runs off of it's gas or is it diesel dies it's a diesel a diesel so hopefully it's just the motor and make could be repaired excuse me um again interior improvements which are actually uh we budgeted for carpet oh wait that's Timberlake High School um so

032the initial projects were budgeted for um carpet and things like that that's before we received the guidance regarding the IRS guidelines um that was something I think that was news to some of us that attended that spring conference um so that's why we're so these numbers are kind of bogus then um the interior improvements I would say if we're doing um partitions or Plumbing fixtures or things like that I think we're find the carpet is where I get a little nervous just because looking at IRS depreciation of assets it's 5 years for carpets um and that directly we have a seven-year requirement on this one so I just I'm being cautious on that yeah you got $850,000 for interior do you have a feel for how much of that was carpet a lot of it

033that's why I said the numbers are bogus the numbers on the interior I would say are pretty bogus um so that would allow us to actually do some other project down yeah when we looked at this we looked at longevity and immediate needs uh which are a lot of the electrical HVAC Plumbing um the other thing is the elevator at Timberlake high school has not been operable since 2008 is that s right uh Mike told me today I can't remember what it was longer than I've been here I've been here 10 years so it's it's been down for quite a while um there's a whole story behind that but that's something that we need to address yeah it needs to be taken care of sooner rather than later yes the the 65,000 for roofing at

034temp that's already been taking care of that that was part of the plant facility Lobby that was the where the company came out and fixed it where we keep getting the The Ice stamps ice stamps y okay Port design so the elevator would fall under the Specialties and we only have $150,000 in there 155 165 oh and then 90 over here yeah but I don't but we have 850 in carpet that we're not doing so you say elev yeah I just know I mean if if if it was only going to take $150,000 to fix the elevator we should have done it way before now so it's a little I don't think $150,000 is enough to fix that elevator and get it operation know what's wrong with it um the control panel was ripped out

035of it correct um by a previous inspector uh it sounds like maybe a previous a while ago and from what I'm understanding the previous director was told not to use it because it needed to be inspected he didn't want to follow through with the inspector inspection so the inspector came and just pulled the components out and said you can't use it well call him up and tell him to BR back otherwise going to send the sheriff for yeah that was that was 15 years ago yeah that was three directors ago so that's my understanding obviously I wasn't here at that time wasn't here at that time that's just what we were told so it would work if it had the control panel in it probably yeah and easy enough to find out what that cost

036yes and we can get we're going to get um at least somebody out to look at it to give us an idea possible I never heard when I heard that today I have no idea insector has that I think it was maybe a power struggle between two people that went AR property yeah I don't know that that's legally if that can happen who knows again this is hearsay it isar and it was qu a quite a while ago but um but it's but we know that the control panel is not there correct and this being an ada8 situation I the fact that it's I'm surprised push out to 27 it's pushed out to 27 on there only because we were trying to scale projects that's something I think we could definitely do this summer with

037yeah board approval to move forward with that project I'm hearing that I know we it's a workshop tonight we would have to use some carpet money place it exactly so the second floor is where the weight room is upstairs and it's not just for Ada purposes but also uh our head custodian has to take equipment upstairs and she drags it up the stairs so would it it's not so much for student use as it is for handicap and Hauling materials um but I will definitely get somebody in there to get eyes on it so we can at least get numbers that we can present might be shouldn't we investigate how this happened and then find out which inspector actually did it and wouldn't there be any insurance potential insurance or I I think we're way

038past the stat statute of limitations time wise is probably this guy's probably retired by and it's been brought to us a couple of times that it's not working I understand that but was it brought to us that the panel was ripped out by an inspector I don't recall that little bit I don't know that that tid bit is something I learned today I learned today as well I don't know the validity of that just what what we were told yeah um so neither one of us was here in 20 2008 2008 I believe fix yeah I'm with you okay Spirit Lake um again older electrical systems uh lot of new panels uh the good news about the panels and wiring and things like that it's going to if it's done right it's going to last

039us a long time into the future um minor Haack improvements there uh I believe the system in the gym cafeteria Spirit like is that on the list does it that one's had some issues in the past excuse me yeah they don't have a ton on here so Spirit Lake was the primary heating Source in the original building um that's on H yep yep and then the primary heating Source in the 1974 Edition primary heating Source in the Edition so another three systems and then in the 1991 and the 1994 system 1995 yeah so all the all of the iterations of SP Lake um it's the primary heating source that we're looking at either updating or replacing let's see and then some Plumbing there's a lot of interior dollar 6 there is and I think a

040lot of that when they did the tenure plan was set up for carpet tile things like that that flooring again that way we can't do it's we have some set aside with the 220,000 that was just moved back into that line I plant facility $1 is not this 18 million project um and based on the research that I've done i' like I said on the IRS stuff it's that 5year threshold for carpet that is causing us to kind of what about tile what's the expected life on tile well are you talking about the expected life of the material or are you talking about the depreciation schedule that's allowable by the IRS it's the depreciation schedule that's allowable so it's not the life of it's the useful life the depreciable it's the depreciable which is the

041useful life for in accounting terms but it doesn't mean carpet has to be replaced in 5 years it's just what we're allowed to depreciate it on and which means that's the useful life which is under the seven-year Mark so myv which is bogus because we got we got carpet that's 40 years old I know that that's why I was like I was trying to figure out what you mean it's only that's not accurate you're not talking about the life of the material you're just talking about the depreciable schedule that we can receive a benefit fromed so specifically they consider 5year property to be Appliance carpets Furniture Etc um certain geothermal solar Wing property they don't spe specify tile specifically seven year would be okay so flooring is flooring is flooring is floring okay mhm but

042yeah to would have a much longer MH lifespan interesting enough that 10year property is a tree or Vine bearing fruits or nuts so right okay and Spirit Lake what's what's the plumbing of Spirit Lake it's just some of the interior um some of the older urals and toilets and fixtures fixtures and yeah PE traps on some of the it's uh fixtures um in the initial first part of the building the domestic water piping inside the building and then sanitary vent and piping um those are the things in that first initial structure um after that it's kind of the same throughout the building um yeah so it's looking like it's mainly fixtures and those so those three things and then Safety and Security improvements which is fire panel fire panel what's what's the do we know

043what the specialty is that Spirit Lake one probably restaurant panels guess but I don't know some of it's like fist fixed Cabinetry which we won't be able to do um dependent on how the depreciation is um we felt like we're going to spend the money that it might be worthwhile to put it into those major systems like the electrical and things like that um before we started taking into account Cabinetry and writing surfaces um that's what falls under Specialties so Specialties are elevators and lifts fixed Cabinetry fixed lab equipment fixed kitchen equipment lockers writing surfaces and Stage equipment um so w surf boards and boards and then I think the accordion the stage yeah the stage stage yeah so that's what your Specialties are um some more of those interior components remodel components I guess

044Cabinetry I wouldn't call them luxuries but so on the on the compared to other things they kind of are on the going back to John Brown which is the next one now but um we have nothing in there at all for plumbing and we actually have that um pipe burst a year or two ago at John Brown there was a lot of water damage MH um because it is all it is all copper plumbing in there piping um and we don't have have anything in the 10 years to to address the copper pipes at John Brown again that's probably the fact that I didn't do a great job I I wasn't aware of our plumbing and all of our things and we had some transition at the time this was done I do have in

045the notes for John Brown that maybe instead of doing some of the Interior projects in other areas cuz we found out about the carpet not being the thing we're going to add Plumbing to John Brown was that an overhead pip no it was in the wall in the wall yeah must been an next interor wall it was an interior wall was an interior wall but it was in the store room right it wasn't it didn't burst because of cold necessarily it just the you know the welds eventually oh okay fall apart because the copper pipes are only they only have a lifespan of 50 years and John Brown's all over that so it won't be the last one that goes if we don't do anything about it but definitely we have a lot of money

046in interior improvements that we could move towards Plumbing so really focusing like I said on electrical systems Plumbing um the sighing windows and doors that jump Brown um fire panels those kind of things that's from right and on my notes that's what we used for the interior improvements as we changed it to Plumbing um on our in our notes one of the other things that we'd like to do with some of these Plumbing upgrades as we go through the buildings is put some isolation valves in certain wings so that if we do have a pipe brake like that we can at least isolate that One Wing without school and those um isolation vales aren't terribly expensive they're not very expensive spli the line it's just a splice it's just the money to cost more to

047put them in than what the valve cost exactly but I cuz then we can continue to have school we just not have water but if you pay for the plumber and it does break or give out then their insurance covers it as long as it's not 15 years later yes correct okay question on the on the funding that you've set aside for John Brown uh window sighting and all of that when you brought that to the board um a couple years ago you were insistent on including the district office is that still a plan I would love to do it but priority wise it's our buildings and our students um the district office doesn't look great but it what it is okay but so this 18 million will not cover sighting and whatnot for the

048district office it could because it's a district building by I I felt it was and that's just me and if you guys have you can say otherwise it's at the board discretion but I felt it important to to take care of our student buildings prior to taking care of any of our um admin buildings so Tech um we'll Tex in the middle school but facilities transportation district office Food Service um unless it was really related to the classroom for Mountain View at the food service building I I would not recommend any of this money go towards that because we have so much that needs to be done and our 10e plan that does not include those buildings yeah okay so okay let's see that was Spirit Lake M okay going on to AOL uh again

049electrical systems um service and distribution uh new panels and wiring basically bring things up to coat again and then the interior repairs related to that um you have the HB for that one this one had the interior excuse do you know on some of these electricals is any of that intended for uh expanded electrical outlets and that sort of thing so that's where the I think no you're fine go ahead you can um yes so to answer your question uh we have an electrical engineer come in and um basically rework the system instead of having four or five different split systems going through we can bring everything together that will give us the opportunity to have um extra outlets for whatever we may need um I found I know in some of the older classrooms

050you know they limed to very much so um I've seen where not just one classroom but a couple of them are all on 115 amp circuit and we found that uh want to say it was Garwood classroom 20 the overhead projector yeah the projector and the Chromebook Char had gone out two three times nobody could figure it out we had electrician out there we ran tracing on the cables well what we found out is that the entire room plus part of the other classroom and the hallway was all in one circuit so when they pluged the Chromebook card in it gave it a brown out and it fried their overhead projectors so we had to tell them to stop plugging Chromebook card in but yes this would address those issues very much so um and

051then no P track for a and Safety and Security again is the fire panel for that one so this one is some units need of an update in the original the original building um and the 197 it's the same across the board throughout the building regardless of the age of the addition um that we just need to update some of the units that fire panel if I recall correctly the one in the office is that the one you're talking about correct yeah that was replaced with the last Edition oh that so that still was 25 years ago good memory way to go and I will say with these fire panels is they would be looked at by an appropriate company Johnson Controls somebody like that before we just willingly go out and replace all of

052them um you don't want to just start riing them out so people can talk about you to here yeah exactly and then um Mountain View the interior is 720 that carpet again flooring so we do have some money that we can so athle will probably need some Plumbing updates as well it is old enough that I think we looked at the domestic some of the domestic water lines original plus five editions or something like that I it's quite a few Apple yeah the original isn't very big there was only three classrooms it was 68 74 84 um 91 94 and 98 and 2000 67 so if we use some of that 720,000 that's in there for interior for Plumbing in years just school year 30 and 31 you have 210,000 for plumbing would that be

053we can Plum it up yeah yeah definitely and again these projects were spaced out in a way that it would be manageable over the summer um we can this is our best guess estimate just based on what we thought we would be able to do you'll notice in some years there's a little bit of money for that project so that there's more money in the following year and so that we can get the planning done in order to get rocking on going so uh it's completely at the board's discuss which ones we prioritize we're just bringing to you what we feel the priorities should be um so is it it how important is it when we talk about like Spirit Lake and we're talking about electrical and then we're talking about fire panels how important

054is it to have that electrical situated before we start getting in there with the fire panels and seeing where well Lakeland Middle School I would do them in tandem circuits but yeah mhm may run through some common areas but they're separate circuits okay yeah what's the anticipated um cost for El electrical in totality and the fire and safety in totality let me hold on number for you H so electrical would be 4.6 million me one second you I think it's over and some of these line might be slightly over I think they're addressing not only the fire panels but also um like sprinkler systems and things like that fire and safety over the uh 10e plan would be 4.1 147 so a total of 8.8 together based on rudimentary numbers yeah once we get the

055RFQ RFP RFQ RFQ for architect Services then we can yeah you got a lot of work stacked up for this coming year coming coming summer I don't know when you're planning on doing it all but so the concrete go is will go out to bid on the 7th um and then that's to run the summer the parking lots we're currently working on for this summer we would really like to do with the board's permission John Brown this summer and Lakeland Middle School electrical which we both think are projects that can get done before school starts if we're able to move a board with them quickly um the RFQ for architect Services we're um bringing the responses to the board um at our April board meeting for um approval on that contract so we can move

056forward um I do think with the information that we have from our three PR previous iterations of sighting windows and doors we have a lot of the specs that we need it just needs to be updated specific to that school which I think we could do pretty quickly um so that we can get that out to bid the nice thing with having someone with Tim's background on staff as we're able to do a lot of the construction management on the inside instead of relying on somebody else to do that for us um so that that is a you're not going to bid uh you're not going to bid that project until May we're hoping to bid it as soon as we get board approval for the architect yeah that's that's a tough goal it keep

057in mind for the future when you look at schedule yes you know project of that size should bid out probably in February first of March at the latest completely agree because bidding late you're going to you're going to get premium bids instead of hungry bids and if it's cost prohibitive obviously we'll bring bids to the board for approval but just because we're bidding it doesn't mean we have to do it but it definitely is something that we feel is important to be done so I would agree with that it's been pending in my mind for a long time and the way we did the concrete breakout it's you have your base add alternate add alternate add alternate so if the bid does come back way over what our budget could be we can start with

058the dire needs first so on this 10-year plan though for fiscal year 26 you're showing electrical work for Spirit Lake and electrical work for John Brown which would be next summer so June of 26 okay yeah so FY 25 really what we are trying to accomplished this year if we can is John Brown Windows lightning doors and Lakeland Middle School electrical um along with the previously approved projects in the plant facility Levy so Lakeland Middle School bleachers and floor um the concrete projects and then the parking lot projects that were approved with plant facility Levy money the carpet and carpet lots of carpet I think we added it up it was like $45,000 for flooring this summer which Tim's already in the process of getting quotes on y bring them out over spring break building

059so we can get the measurements and we'll have those at meting as well okay let's see so the carpeting has to be paid not out of the 18 million but out of what out of the plant facility Levy which we currently have money set aside for that okay probably not for all of the no not all of the carpet but it'll be Betty keeper the carpet and the cafeteria tile garwood's cafeteria tile um and then Spirit Lake Apple Apple um L there but we took we did L High School carpet we're just double cheing just in the Commons yeah I did talk to Mike about that this morning they did the commons um but you didn't Branch out in the classrooms or anything yet the classrooms aren't carpeted they're TI are they t that was

060the hallway about mhm um so and then there was one more who was the other one Garwood carpet yes and then uh the Lakeland Middle School carpet abatement which we were able to save quite a bit of money on um so that that will be done as well this summer didn't we do garage it's just a continuation some of it yeah so uh the so Apple Garwood Lakeland High School Spirit Lake is just a continuation of projects we already started and Betty keeper has not been started it's the whole building for Betty keeper it's the original carpet yes it is it's holding up fairly well yeah I will say uh Bill keeps pretty good care of that up there uh okay Mountain View uh exterior doors um and a couple of the interior doors that

061need to be replaced there for safety the hbac improvements they have a massive boiler which I just love but uh The Replacements are the fixes are just some of the radiators and things like that that have fallen by the wayside over the years uh again a very old building domestic water piping inside the building a lot of that needs to be redone we actually got a letter from the city telling us that they couldn't identify what type of piping we had in there um and that we needed to take a look at that I'm guessing it's a little bit of everything the old building mountain mountain view yeah buil in 193 37 well prob have you seen a boiler in that building it's very that's why love that thing steel some of it longer if

062it's steel underneath the slab it's going to be some of it is and uh we did a project to rejuvenate the shower I was at one point a guy had to go in there and break out some concrete he said was the hardest concrete and the showers are back in function y took care of that well some of that was redone everything in the walls was redone but anything under slab it just was a connection yeah there's uh um Doors Down going to the gym and going out of the gym mhm okay that uh don't really work very well so that was another part of back doors back doors and we did just replace some of the doors at Mountain View uh there was 10,000 for that um so that was done but there's other

063doors that need to be done yeah the one going into the gymnasium doesn't actually close and lock and then the one going out the back the water is coming in underneath the threshold it's all rotted out and it's actually starting to rot the wood on the gym floor we got a kid set a sprinkler down in there one time guess what happened theor yeah it rose up almost as high as this table on one end yeah PD he did he did and then the fire panel was the other thing with Mountain View okay and then Twin Lakes is that boiler system that I talked about at the board meeting the other day which is a array of five that does power the whole school but it's falling apart and we're not going to touch it

064for 10 years no we actually had asked for the money to do that um at the board meeting last week um and so that's I I wanted to clarify I went back and listened to the motion a couple times and I wasn't sure if we were using the 107 from the building change orders if we are then we can definitely do that project if not I wasn't I I was just looking for clarification so I knew I I threw a lot at you guys that night so I apologize so we can do it out of the plant facility Levy money but it does qualify under the1 18 million to do it under there so if we'd like to save some of the the plant facility money um the nice thing about that fund is we

065can carry that balance forward so knowing that we don't have a plant facility Levy for next year and knowing that um if the levy does pass we won't have a ton of extra money for our facility Department above and beyond what we currently have budgeted for that that um we could carry forward fund balance in the plant facility Levy as an emergency fund for the following for next fiscal year so um if we move the $65,000 for the boiler to the18 million which is an allowable expense under the 18 million that gives us some wiggle room in the plant facility Levy to potentially have that carry forward just to kind of buy us some emergency funds for next F schal year a good idea we spent a lot of time talking after that meeting well

066what's that going to look like so let's fix that um so we didn't fully we didn't when we did the re-budget um it was fixed these couple of items and then whatever you had left go ahead and use these I think it was the emergency funds that were in there for that I wasn't clear on the 107 so I left it that would leave us about if you factor in the building budgets 250 270,000 as an emergency fund for next fiscal year if we wanted to carry that forward if you put 20 if we put twin and the 18 million in the school modernization funds if we did the boiler system there which isn't allowable cuz that's so just something to think through um as we look at what we're going to do next year

067if the levy does not pass the money that currently is going towards property tax relief will become money like the plant facility Levy that we could um for deferred maintenance projects um and that would come into the district as we don't have a bond or any other levy on the books so we really want the ly to pass that's but well I want to make sure I understand because you we're mostly talking about what you got in the FY 25 column correct except you talked about John Brown doing John Brown this summer exterior exterior correct which uh is really lined out for 26 which 26 starts in July so okay that's fine what my my question was going to be this have you thought about how you're going to bid this in other words for

068that project for sure you got to have a general contractor these other buildings where you got essentially what are normally subcontractors you're going to put them under this general contractor you're going to bid that separate or have thought about that well I think Tim will Tim will be for the all intensive purposes like the electrician for Lakeland Middle School they will just be a contractor electrical contractor correct and I'll run the project you you'll you'll act ASAS General okay that's fine and the same with issues corre okay so the only place we'd have a general contractor probably would be John Brown and that potentially project major project which I will still oversee well obviously yeah yeah just don't want what happen but most of the time when you bid something like that out of that

069scope it is a general contractor that has subs to do the the work so that is the model that I would anticipate to see yeah some of those some of those electrical issues are big enough let's see what was I looking at Lakeland Middle School you got yeah you got a million bucks in that one will definitely need a fullscale electrician commercial crew coming in right and they have to have Public Works license public works make them do the bid Bond performance bond okay the whole n some of the I mean whether or not you can get one electrical contractor to do all those electrical jobs might be a question exactly and I thought about that as well as long as well as um some of the concrete projects yes same thing might have to

070have one guy do this one one guy do this one so when we do the bid for electrical work it'll be school specific so it'll be separate bids so that way we're not tied to one contractor to do it all the whole thing it's the same thing that we're doing with the concrete projects we'll have the base bid but we'll have alternate bids as well so if another company comes in cheaper say at Garwood we would be able to utilize multiple companies to get the work done yeah well no I like the fact you would do bid those as independent projects because if you get five bids you potentially could have three different contractors working for you which isot lot to keep track of for sure our favor from a from a dollar sta exactly

071and to be able to get it done in a and to be able to get it you've got three contractors doing the work instead of one having to go from yeah M yeah cuz when they have to jump around things get missed get yeah screwed up we'll come back to that time L yeah I've heard that before okay I'll quit so um that was all of the projects that we had outlined um in the RFQ essentially Twin Lakes isn't in there um Betty keeper and Garwood both have some projects that we could definitely Loop in um because taking out a lot of the Interior money there's there's room to bring buy keeper and Garwood into these projects uh the only building that really didn't have a of stuff was uh Timberlake Middle School um they're

072more towards 2030 um and then Twin Lakes because they're one of our newest buildings so are there any questions on the projects that we have outlined for the board what are the te technology FS I saw that at Mountain there's technology there's technology dollars in a lot also um So based on how the state classified technology sorry I'm waiting for my computer to cooperate slow so technology would be things like uh the computer techn technology infrastructure telephones and public address and intercom systems um I some of that would be like our PA system throughout the building um and then the lockdown system the lock down system things like that um I don't feel we maybe need as much money as been that has been built into that light item a lot mhm yeah again this

073was all built off of the the surveys that were done for each iteration of the building so um it's diff and we could pay a company there's there's companies out there that come in amasco is one of them that would come in and create whole facilities planned for us but they're upwards of 70 to 80,000 to do a full District to them would have a well I don't think anybody's questioning um where the money is going to go um with the understanding that for years some of our buildings have just been neglected would not disagree with that you know other people just felt that was appropriate for whatever reason so it's just making sure that we are um being financially respons resp with the repair work that needs to be done all throughout the district

074yeah you've got electrical of 4.6 and fire and safety for 4.1 but you've got over $5 million in technology across the district so yeah that's not good yeah so I then like I said I feel like some of these were a best guest estimate um I don't necessarily if you're asking me where our issues lie it's electrical system SP panel sprinklers Plumbing HV and HVAC and I feel like we've done a really good job with roofs um and the sighting windows and doors that jump around um and a couple exterior doors at a couple of the other buildings but for the most part I really think for the safety of our buildings um these agan electrical systems are a problem and so I I would Advocate wholeheartedly to to make that the biggest priority um

075as we continue to move through this hbac electrical some Plumbing sing windows and doors absolutely What's the total for ageback I should have have all something and keep in mind this is over the 10e course so some of this um yeah it's not needed this and we may end up getting more out of a system or less out of a system just depending on condition we have a great crew that maintains everything yeah I will say the uh preventive maintenance program that they put together has been extremely helpful as a matter of fact they' caught wires that are starting to rub raw and caught them before they got zaed so it's 7.7 million for each P again that's based on a best guess estimate of based off of a survey it's not taking the actual

076equipment into how much do we have in plumbing I would argue we would need more there um so I'd like to rob from Interiors to make that happen but that 46 mil I going do that 18 good question I wonder I should ask a dumb question there's no dumb questions so that's 2.69 not true when it C money there's no dumb questions what 2.69 for plumbing for plumbing yeah that's without moving anything into where we don't have John Brown needs M but again we can pull from the for that but um right because that this is a 10-year plan it's not just the school modernization dollar that are feeding into this plan yeah no I understand that um with the copat that these aren't guaranteed numbers either so some might come in more some might

077come in less so it's just a good the goal is just less um what I am curious about is the you said we got 17 what odd million 17.9 916 okay what type of I mean I would assume that we're going to be earning interest on that money where is that money going and the lgp currently it's sitting in an interest account in the lgip um in the state memo uh it states that we can transfer that money out um that's another potential for next year is some of the interest money could help supplement the facilities budget similar to plant facility lby funds however um my caution is if for some reason the state doesn't hit its Revenue marks um for sales tax how they're going to pay the payment on the bond they can

078call back some of this money um so it would be in our best interest to stagger a little bit just because we don't have the fund balance to pay back 2 million potentially I don't think they would ask for that potent it just it's dependent on if they can pay their bonds payment or not um the revenues for the state are down they they've missed their projections for the last 3 months um so it just gives me cost for concern um okay so that's the copy on that one so yes currently we're we're keeping it in this fund it's there but we can transfer it out for facility use um okay so it is in a SE I was going to ask that same question it's in a fund 436 so when we when you

079do the bu the budget presentation um we probably want to highlight that so that patrons and the board um recognize it and see it and it is in a completely separate account from all the rest of our LG so we just finished all of our lgip um we had some paperwork that we had to do that's in so it'll be transferred very quickly um we were we had paperwork that had to be signed to get it set up so um we're tracking it currently and tracking the interest related to it so that it can all be transferred to the correct lgp what what's current interest rate do you know um give me one second four no it's not four four question um based on our most recent come on so the distribution yield was 4.48

080um for February it's it's slowly going down we had a high last February at 5.44 and since last February it's been ticking down slowly we were still at 5.18 at the beginning of this fiscal year um and now we're at 4.48 um I anticipate we'll continue to see that trend of that Revenue going down what's what's the current uh balance out of the 18 that we have the we have received the full 17 916 okay um there's legislation I I need to double check and see where that's at there was proposed legislation I had sent you guys or provided you information that the state was super excited that the Bram proceeds came in more than a billion dollars and so they had 86.5 million extra that came in above and beyond the billion so that

081they were going to distribute that out based on the percentages that they used to distribute the original money however um once the legislature heard that they said who who let let us decide how to distribute that so there is um a there's language out there right now to maybe change the intent to give it to rural school districts which we would qualify we have a rural designation so we potentially might just get the original amount that they said we would get which they never gave us a number on or they may only split it between rural which is a lot smaller number so we could potentially get more than if they were to just distribute it like distrib the original so we're waiting to see where that landed I'll look that one up and um

082based on proximate $18 million on deposit at 45% what's the monthly income I I think last month it was $75,000 but let me just double check um we we finally got the full deposit last month we had about 11 million originally that's the money that we received in December um so so it'll produce that up until the point where you start tapping it yep mhm as long as the interest rates stay steady yeah which is probably going to drop a little bit more yeah I would anticipate it would drop is it a money market uh no it's the state investment oh it's a state so in 436 um we already as of the end of February we had $91,000 in there um March will be our first full month with the 17,9 2016, 1838 in

083initial proceeds um like I said we received the last portion of it the $6 million that we hadn't received yet in February so March will be our first full month with the full almost 18 in there there's a little bit more than 18 in there because of the interest right now so so if you delayed doing anything for four years how much I don't so I will tell you usty I have to file a report with the state that tells them how we're planning to use the money so um I'm accountable to the state to tell them that we have a plan and we're moving looking for a way to generate um and we we' definitely be strategic and how we're doing this and making sure that we're we're doing projects in a in a

084timeline to continue to generate proceeds um that's definitely a smart I got to ask this last dumb question which I just asked the superintendent over here you got about $46 million in projects laid out here how you going to do that with1 18 million bucks um so the state is fully aware that this was never going to touch everything if you look at everything that was in the state system based on our coding it was over $100 million that we needed to be able to do our projects over the next 30 Years um1 18 million is a scratch on the surface uh that's where we really start looking at do we run another plant facility Levy in the future to able to continue on with some of these projects the state has made it known

085that they would like to continue this process but it's like a once every 10 year kind of thing potentially um I'd like to see them step up that schedule but that's that's on the projected revenues of the state to be able to do that um the bonding process was quite the undertaking um we had to go through a lot of required training to even get money so um lots and lots of weap um so yeah so at this point in time and unless um we are able to receive the full uh property tax relief funds we did not have a ly on the books um if that came through so once you have accomplished everything you kind of got laid out for this year MH are you're going to take a reorientation of everything else

086you got on the book to reprioritize all that stuff and Tim has been working diligently with his team um to make sure he he's in agreement with how this 10-year plan is laid out but just to make sure that that 30-year Matrix that we have is updated appropriately so that's the um iplp goals for Tim so I'm been H to him should probably write that down so but yes T your question we're definitely going to reevaluate it's it's a moving Target Target uh especially with our HVAC systems and the preventive maintenance that we have going on I think is just going to extend the life of the systems that we have some of them are Beyond repair um I think electrical and plumbing fixes are going to save us with a lot of damage down

087the road potential well you got the bulk of that in the first two years I can't see which is about 13 million so that and that's if we can get all that work done in those first two years those are a lot of projects right yeah particularly uh 27 is really heavy what some so laying out a schedule plan is is equally as important as the financial plan exactly so with all of that information um I guess I'm seeking for direction are you all right if we move forward with the Lakeland Middle School electrical jum ground sighting windows and doors for this summer um or do you want us to bring that to the April board meeting for official approval how would you like us to to move forward yeah we don't have any action

088items for tonight so we can't make a I wasn't consulted on agenda I didn't I didn't yeah no it's no I'm just saying that we can't I'm just saying that we for Workshop special meeting well no I just yeah didn't have any input on the agenda um it was a really quick turn around this one well I don't have any problem with what you've laid out I mean if you want to continue on with your preliminary planning until you can get a final approval from us that's un fortunate we can't give you that tonight but um I don't have a start the process yep that's all I I agree okay um and then as part of the budget process for FY 26 um the plan is to bring you um a project with the FY

08926 budget related to the school monitorization funds for approval during the budgeting process so that we can move forward for with those um and not have to bring them back to peace meal obviously we'll bring contracts back to but at least if we can get the projects approved that we know we can complete in the next year um the planned projects um if we can bring that as part of the budgeting process um then we can move forward from their in new contracts as we get them well and then we're not getting peace meal can we do the prog it's all we can look at it in one y one should be more concise yeah I would love to bring you concise stuff any other information that we can provide for you in the future

090on this on this plan Lakeland is not unique in where we are with our facilities and the need for a million hundred million to take care of everything um the state definitely recognizes that there's a need across the entire State everybody State Department recognizes that I'm not sure the legislature does right but there is a plan to to re reissue Bonds in 10 years after these bonds have been paid off and kind of go through the process again to continue to put money into facilities but um it just there's just a a lot of time in between each one of those Cycles you have 90% different legislators and a different Governor by that time so this is true that is true but the entire state is in the same boat we done with this one

091move on to the barue that's just all the information we just got just discussed back up the RFQ that we have out there um that RFQ uh bids are due this Thursday um and so we'll bring the responses to the board for consideration and approval moving forward the reason we went out for our que for this um I'd like to have instead of going out every time we're trying to do a project I wanted to consolidate um and have a company that we were working with um obviously if it's not working out that's our prerogative to to change that but um it allowed us to move forward in a positive manner instead of having to bid these out individually efficient yeah so if we're um just there isn't Plumbing on as many schools as we've

092just discussed so the caveat yeah the caveat is we get to pick and choose and it may change so that is in there that this is what we think is going to happen but that is subject to change so it will change and this is qualifications we're not asking for a bid or anything so it just okay yeah we have a whole grading criteria that'll go we actually have two rfps that are due this Friday so we have this one in audit services that are not Friday Thursday excuse me we have two that are do this Thursday so so did you want to discuss your vehicles yeah we brought this just to show kind of a state of the vehicles um shanana who put this together for me um basically got all the information together

093she was in the process of getting pictures and everything that we can present later as well but uh just wanted to show you what we have on hand and the state of some of the vehicles um the vans that were purchased 145 16 and 17 uh seem to be working great um they're they're getting high in miles but they are serving their purpose a lot of our HVAC guys are driving these and uh carries all their tools and everything so that was a good a good pickup the older equipment that we have we have the the John Deere loader it's a 71 but we don't have to drive that thing very far still works great um if you drive it say to Betty kefir it will overheat and they have to park it along the

094road to cool down between the facilities department and yes it's only one and a half miles yeah it's the same with the back home that's kind of why we were looking at a tra that could haul some of the heavier equipment but you know it's a 1971 and it's uh we you we just used it the other day as a matter of fact you know it it still still does a job John Deere is a good machine uh the dump truck is I don't even know if that thing's running right now I believe it needs Master cylinders and like Lew won't even touch it correct so why why don't we use ktech and ni cuz always all we have to do is pay for parts and the kids get experience we take Vehicles over there

095during the summer when we're not using them get them G through or maybe we are using them more in the there aren't any kids work that will work on in the summertime Tex and I do out through the with Nic um there's a a year that they won't go past it has to be a newer model vehicle cuz that's more what students will see so we can definitely look into it I look into it for sure um but I do know that there's a cut off on the vehicle age that they won't touch them after a certain point we took a 1993 diesel over there thinking the same thing and they there was they couldn't do anything with it I would almost think the older vehicles are easier to work that's not what the kids

096are going to see when they get out into the workforce yeah I miss the learn the Ping yes I agree oh I'll definitely I'm reing there what that that is that the one the Chevy one that one is he's probably talking about Sean's old truck think it's a it's got a blown motor through a rod oh yep blown motor an old Mobile in there wasn't that a driver's ed card uh that was I believe the superintend this vehicle super 19.99 beige four superintendent I believe Mr Kenzie drove a vehicle is oldmobile must be nice it's over there if you want it yeah is that the one that has the bees come out of it that one is old station no the station wagon is gone oh it's gone it's an oldmobile four-door it's in pieces

097so that some of these vehicles will bring to you at the April board meeting just for permission to dispose um there's a auction company that we would like to use to get rid of some of these ones that don't run um and along those lines so we'll bring those at the April board meeting for permission to Surplus post we want to take them um that's one of the biggest ones around and we can at least still about every what two weeks three weeks or something like depends on their inventory but it's been picking up lately but um yeah I mean there's there's some in here that uh definitely are at that point where they're they don't run very well so which one is it that won't get out of fourth gear that would be the

098trash truck the trash truck we can't run it in fifth it's a manual I think we got a new and it doesn't go over 40 m hour which one was she asking that's scissor lift or the man lift is the man lift in one we have we have two one's a scissor lift and one is a man lift the man lift is the newest one that we've purchased oh what was brought to it was a scissor lift so I guess we didn't buy the scissor LIF we B the man LIF we have a we have a scissor I he what you're saying okay that that was before my time I'm just looking no I understand that see if it was I just we the lifts there oh the lift's down there okay I see yeah

099the man lift is a 2015 the scissor lifts 2003 yeah and in reality we need a second scissor lift we're constantly transporting them back and forth back and forth Timberlake and Lakeland each one of your guys drive a vehicle Yes except we're one vehicle short per person we are one vehicle short that take into account all run correct does that take into account the restructure what you're using the for oh no restructure will eliminate the need for I don't know how you put it's get the tool there guess which oh the old mobile I think doesn't I don't think it runs at all the old mobile yeah it does doesn't it does oh it's actually pretty smooth it does a smooth R once you get past the bees coming out every which way it's like

100being on a boat yeah yeah last time I looked at it all the seats were ripped out of it uh the back seat was pulled out because of something with the fuel tank the fuel pump needed to be replaced or something making room for put back in it did not get put back in properly okay so is there more to discuss on your maintenance Bas no I just I just wanted to show you what we had right now cuz I know that uh in the near future we are going to be asking for replacement for a couple of these it's again kind of like roofs and everything else get one every couple years to keep up with the fleet maybe like in July or August okay yeah once we get through whatever we're going through

101right now that should also come through budget process you maybe already know Tim that you know build back ho and and I think the loader were bought from a State Surplus originally oh I didn't know that and uh you know I don't know if you follow that but it's wor foll because you know if you need to get rid of these and get a little bit nor one that's a good place to do it matter of fact there is an auction house on Beck Road that sells some of this type of equipment as well yeah and I did talk to so the state has a couple different Surplus programs and in the old days you could just go to drmo the military side of the house and literally sign out what you wanted now everything

102goes through public auction and third party dealers I did talk to the state that that deals with military and other governmental agency Surplus and it's not just Vehicles it's everything everything yes and they said they'll even go and find what we need and find it for a you know the decent price that's you know within budget you're not paying new pricing and then they have a little finder speed that goes on top of it but it's it's definitely worth looking into for some of those items good way to go I actually was looking into those big giant military style heaters that you could if the hose is this big you can throw it in a building and heat of building in the winter time runs off Diesel and they did have some of those as

103well but little things that can help save money where we can for sure that's all I had on that okay anybody have any questions or want to further discussion on any of the documents that we were provided with we're going to look at the pl facility ly stuff oh yeah I suppose we could do that so on that you'll see some of the budgets that were set aside for specific projects like uh the parking lots the carpet continuation program the Betty kefir carpet the fence repair that we discussed at the last board meeting and some of these other items that were previously budgeted um so the things that we had brought to you um specifically uh the board meeting last Wednesday yeah yep the last board meeting my days are running together I apologize um

104we put the money back into like I said into the carpet continuation projects and the VCT Tile um we did have to use some um money from the emergency repairs line item in order to leave $45,000 in the LMS carpet abatement in floring um and we liquidated the line for the Lakeland High School tennis courts um I do still have the line item in there for the um 107 for the change order that we will not use because I wasn't clear on the motion whether or not that was included or not um in what we could rebg um we did add the fence line in there we could move we we will definitely swap that out for the Timber Lake boiler Sy or Twin Lake spoiler system unless you want to use that for the

10518 million I'll just bring this back um at the April board meeting just to make sure that we have all of these um permissions in place um we did not put in the truck or the custodial equipment that Tim had asked for um with the intention of kind of trying to just see where that 107 landed and if we were going to move the Twin Lakes spoiler over to the 18 million bline item um and then wanting to identify what pops of money are the unaccounted for funds un obligated funds and what things um for example the Lakeland High School irrigation you were thinking you could do that in house for way less than $20,000 corre we have an individual Adam who specializes in that irrigation and it's just as easy for us to do

106it inhouse than to pay someone else to do it so uh that will save us some money so with the thought of being able to maybe create a emergency fund for next FAL year out of the remaining funds that have not been obligated in the plant facility Levy funds so we'll highlight all of that and be very clear and concise for the board meeting in April okay I did ask um the clerk if she could give me the language that I used um but uh we don't have that yet um and I went back and listened to it a couple times but we we talked there was a lot that was in that one so I apologize like it was late well I know the one thing that I did not include because I didn't

107agree with it um was using building budgets I left those alone I left the building budgets alone and I left the 107,000 alone because I I knew the building budgets were one we did not touch but the 107 was the part I was unclear on um but we'll go through each project with you guys again on that April board meeting and just say these are where we think that we can save okay some funds I do believe the 107 was included perect but I would have to listen to my motion um which is I mean part of the whole thing because I know I Rec clarified for Bob because he wanted to know about the emergency money why would we and I said that was your recommendation or the district's for us to utilize all

108of the emergency money but I was not going to use building budgets and I that was very clear I didn't touch those at all um I just wanted to double check that one piece so we will again highlight everything um like I said we'll be able to save some money on the bleachers at Lakeland Middle School we'll be able to save some money on the Lakeland High School irrigation so there's different pots there that I think that we can really identify what we would like to maybe set aside as a a a budget item for next year I know the irrigation was a ballpark and Y the original bid we got for it came in at almost 30,000 so which we laughed at yes so we absolutely did got a couple of line items in

109here for uh plumbing and electrical and rooftop units which would be H H I think those are those going to drop off of this since we're going to use the other funds for that they were already done so if you look in the F the last column so the three rooftop units at John Brown were done this last summer um so there's a zero ending balance there oh I see yeah so um we used all the money there those were were taking care of the outskirts of the driveways into twin and goes around that house that sits in is that our fence or is that the neighbor's fenes so I think that fence was put up when we built twin lak's Elementary that was one of the conditions of the neighbor there were some issues

110there and so um I think we funded that fence I do believe the one to the West when those trees fell those there's parts of those fences that have been damaged damaged in that and this here's Windstorm I just didn't know and then she I know one tree fell from her from the interior on the camera there's Dam and I think she took it down I think she took it cuz it was in her the majority was in her property it was like a double that had came down buses as they came stred out so we brought bus we sent a very nice request to her to remove that who it's it's the Far West I would say we but is the fence on our property or is the her property that's that's I know

111what it's doing like I remember that whole Fe yeah I just don't know who it's the it's not her it's not her CU she's she sits she sits here but it's so the that West driveway it's this fence here that goes against those houses over here that has the the top bar and the fencing pieces all comeing down because the branches and trees and those big ones that fell across the road damage that fence there I know if that was our fence or their fence well I'm pretty sure that's ours probably all ours so that's still damaged I mean all all of trees you made cleared off but it's there's been snow still up against it for concrete walls yeah I know I did bring it up to the come so maybe it was the

112snow that yeah the snow definitely they they get in trouble just okay any more questions on the how um you made comment that the LMS bleachers are going to come in under budget do you know how much uh yes so we approved I think at the last board meeting it was just under it was 98,000 and some change so there's about $5,000 there um we did get a request after the fact to add one more little of bleachers um but with the performance and payment Bonds on there it would have put it over the $15,000 line item so um we said no well the painting's already over budgeted so yeah exactly so okay so that 11,170 is just for the middle school that the the fence project I think that was paid as well that

113was part of the in FY 24 that was part of the grant funds for the 220,000 that we received for the uh six what was that called I can't even remember securing securing our future Grant yeah that a long time ago 50,000 that's a long proba sell those bleachers that we have stored yes we can bring that as a surplus item in April yeah we're going to bring you guys so much fun stuff in April it'll be the Justin 10 show again so can we denote on these when it's a finished project like you have the we have the Garwood and the Betty key for playground equipment if you scroll to the next page um so page two and four um I have the project status so the the top page is just budget versus

114what our expenditures are the next two pag is the detail and it shows um the project status and the notes associated with it so they do show that it's completed on those you're happy or not well okay so the print is very small so try to make it bigger and then I was playing with the mouse and went woo and then it all disappeared because it was so big and then I had make it go down and then it was like micro looking in the center of the of a zero yeah pretty much pretty much um I I apologize I try to put these in a PDF so that they're a a set document we used to link in um the Google sheet that these were on and I I don't like doing that cuz

115those change every month that's why you get the small print I'm sorry I want to make sure it all gets on a page what's this assist with bus purchase that was cancelled um wasn't that the activity buses no that was uh we thought we would um when we were doing bus bids before we thought that when we sat down on July 18th of last year okay we thought we would need some money to maybe buy additional buses we ended up not doing that so we canceled that one so that line item was uh zeroed out at that time and we re-budget it when we went okay let's see so July of was it 24 it was that money was done used to do the Lakeland middle school projects so we repurposed that money towards the

116middle school projects because we didn't need to use the money towards the bus purchase we didn't think there was going to be enough in depreciation yeah but now there's enough to buy four buses so we're moving along okay you got um status on all this parking lot stuff as uh seeking quotes where are we on it that's the concrete or the park lot parking lot um pavement ref finishing and striking ceiling is it seal coat plus striping is that what it is it's seal coat plus striping on the lower dollar amount projects and then repairs on some of the higher amount places where we need repairs one of the things that we're looking at with the concrete projects um for John Brown especially that you can basically drive into the front door is a John

117Brown right now um so one of the things that we're looking at is putting um an actual approach and a curb so that you can't just straighten it'll have more of a lip so you can't just run right into the build it wouldn't hurt to have STS out front or like what's in of Walmart um the city is looking at redoing that street this summer so we're we're in we're reaching out to them but if you go in between make it through yes so we're coordinating all of that together same with Lakeland Middle School adding a little bit more of a curb so the kids are not literally standing um in the drive path the Lakeland Middle School does a good job of trying to keep the kids on the sidewalk but there's a lot

118of them out there before school starts and as a parent that drives through there every single day they terrify me they're not aware of their spatial surroundings at all middle schoolers I have more important things to think aboute or him yeah so we're looking at one of the things that we asked as part of the concrete specs is a way to address some of those issues um so adding a little bit more of a lip so it's not just even with the parking lot so that there's more of a a mark for the students like I actually have to step off the curb to step into the parking lot instead of just you know making it one giant area that they stand so safety well I know Spirit Lake's not on here are we considering

119their parking lot at all um when we met back in July for this um those were kind of where we landed with parking lots no I understand um I'm asking if they're in the future anywhere have some money somewhere that comes in for this yeah absolutely well I know that the prior um facilities director his intention was to tear it all up and redo it right um but that doesn't solve the problem that it's it's a very dysfunctional parking lot I don't disagree um so we could potentially not do one of these in order to do that one um but right now with how the projects have been approved and we're seeking quotes um this is the direction that we were given to move forward in um so if we want to repurpose some money

120that is not obligated in another manner we can definitely do that in ad Spirit Lake they just were not on the approved projects list for this year um were they included in that 18 million by chance uh not for exteriors there's so many interior things on buildings that have to be replaced we're not looking at concrete or sidewalks or so what you're saying is they're nowhere in the future unless we have um some money to do that thing about doing is u well you're out for quotes you're not actually bidding that it's right under the threshold for me to go to a full sealed bid I was going to say you might put Spirit Lake on as an alternate somewhere or another and depending on how your concrete bits come in you might have some

121money there or some of that interest M and that's at the if we wait for years I mean we might be rich yeah one thing we did do it at Lake is the transition between the highway and the parking lot mhm there's that giant Gap okay we filled it in with cold mix M so you don't have that abrupt Landing coming into the parking lot yeah the cop parks there a lot every morning so we gave him a nice landing P there we go I'm glad we helped that out I'm just more concerned with the the all it I mean there's nothing about it whatsoever you're correct so just for kles maybe we but yes I will do that see what I will add them as alternate just to get pricing for it to see

122where it lands at least it would tell you what it's going to cost doesn't hurt yeah if we piggy back with the city on the asphalt work on Washington for the potential whatever we're doing with John Brown parking lot would there be an ability there to have some savings if potentially potentially it just depends on the contractor doing the project um and how they they could do the whole kind of all at the same time and if we're on the same timeline as the city I don't know um when the city PL to kick that off or they're still planning to kick that off so but that was my understanding as they we're playing on Washington this summer I hope so it's a match it is Lely terrible I might know somebody that you might

123know somebody that know good idea so when you do some something in tandem with a city city project the tonnages that get utilized have to be split accordingly because the the city pays prevailing we don't really pay prevailing no okay so it wouldn't necessarily be it's you can get some cost savings because of the mobilization costs and things like that um and if they are a good contractor they should be able to work with whoever's taking tickets out there from the city delineate between city project and school project he might be in bed it's almost eight is there anything on here that anyone at this point in time wants to have a reconsideration on no nope thank you guys so much I just want to say I I recognize this was a very quick turn

124around for this meeting and I appreciate your time to hear out all of the things that we're looking at I know you love it you get to buy lunch next time can I make you cupcakes I'm really good at cupcakes you miss the days of dinner huh this is our spoiler over here yeah it's not in the budget wa four years I'm pretty mean about that budget I'll tell you nobody nobody likes to hear no a popular person right so are we good to end the meeting I think you will right so we'll go ahead and adjourn the meeting at 7:59