7.10.2024 Regular Board Meeting of the LJSD Board of Trustees

001ready all right so we're recording we'll go ahead and call the meeting to order um it's 6:00 everyone welcome and please rise for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you all right I do need uh I move to approve tonight's agenda second we have a motion in a second all in favor say I I any post hearing none the motion carries moving on to announcements uh I just want to uh remind everyone that these uh board meetings are business meetings that are held in public and they are not public board meetings the board is governed by Idaho code title 74 and title 33 chapter 5

002Idaho administrative procedures act or adaa and uh we do follow the district policies um all public input will be civil and respectful please address the board not the audience and address issues and not persons and you will be allowed 3 minutes for input during public input moving on to public input um do we have anybody else over there that signed in to chat no perfect thank you so we have um Anita dup good evening chair Thompson superintendent Arnold and board members um action item I point1 the board is asking is being asked to approve all items on this month's supplemental curriculum list I'd like to express my concerned with a number of websites being requested a particular concern is the essay grader which uses AI to assist in grading students essays anything AI using AI

003should be a red flag since there are no guardrails around the data used to train the program to give feedback on students essays diverse text Data books articles websites is 10 minutes per essay the time a we the website estimates it takes a teacher to grade an essay per student too much for a teacher to give to a student's essay when the to student took who knows how much time to write it 30 seconds from a website instead the program includes an AI detector to determine if AI was used to create the essay is that hypocritical Lakeland students deserve their teachers ATT attention when grading where grading is concerned not computer generated assessment the grammarly.com website provides an AI partner to help students choose words as they compose text can you see how easily AI

004is being integrated into our lives lives do we want this for our students rather than teaching them to use tools such as a dictionary that trains them to think for themselves and on the one hand we're recommending a website with a tool to detect AI written papers on the other hand we're recommending a website to help students use AI to write a paper I don't get it the CDA press is being requested with no indication of how it will be used if it's for local news where is the balance to its liberal Viewpoint perhaps people pan people's pen are Cy Journal or Cy Journal both local papers should also be considered many of these websites are fluid in nature so approval of one now doesn't necessarily mean concerning information won't be provided at a later

005date we say we have concerns about how much screen time kids have have yet Lakeland is encouraging even more with the approval of more than 15 websites and then item G do1 regarding having everything Lakeland puts in front of students reviewed by a committee yes it's cumbersome and unfortunately not Timely but we've seen a couple of instances this past year one at AEL and one at Twin that caused concern amongst parents and resulted in lakeland's leadership being questioned by parents and teachers our culture today is harmful in many ways to CH to children and while Lakeland staff may not have the intent to expose children students to something that may be found objectionable to students or parents we can no longer assume the same from outside sources this review by committee and recommendation by the

006board takes the burden off staff of deciding what may or may not be appropriate and puts it where it belongs on the board I'm confident the strong teachers employed by Lakeland are able to navigate teaching classrooms of students with different learning levels and do it well I've witnessed it firsthand in classrooms as I've observed new curriculum being assessed thank you thank you we have no no no other additional speakers all right right um moving on to reports first we have the financial report does anyone have any questions comments um points of discussion on the financial report that was presented fig race yeah know just making sure I didn't have any Li not over on the side yeah no I hear you nope I good you're good anyone else no okay um chair Thompson I would

007like to bring um the June 30th period will more time at the August meeting and I'll also have the July financials for 2425 at that time I just want to point out there are some adjustments that are still being made as the we close the year so I do want to bring it back to you guys one more time um um right now the general fund shows a negative balance and that's just because we're waiting on additional Revenue um so I do want to bring that forward for the public to see that we did not end the ear in a negative okay okay that's fine thank you Mr probably repeat that I know that she cannot be heard on the video oh so maybe somebody wants to reiterate that the reason we're have show a

008negative balance is because we're waiting on um funding what was that that you said we're waiting on sorry I didn't realize I couldn't be heard yeah you're they have a hard time picking everybody up except for us that are right here okay um so the reason I would like to bring the financials back in August is right now our general fund shows that we have a negative fund balance that will not be the case as we continue to close out the fiscal year we're waiting some additional Revenue property taxes is a huge amount um we're anticipating about 4.5 million um this month and then we have uh the um additional state revenue that's coming in so once we have those things in I'd like to bring our financials back one more time that shows the

009end of June um just so that it shows all those acrs of the revenue um and the additional expenses that are still coming through um that are for that fiscal year to show that we're not ending the year in the whole okay okay thank you thank you okay moving on to the ENT agenda we have the minutes from the previous meeting um I do have a cou things on that okay um it says that there were dur for the minutes to the of the previous meeting it says there were no comments or questions which is not accurate there was a comment I asked that the public comments from the previous meeting be added to the um added to the minutes okay so that should be stated and and did that happen yes hasn't been okay

010yeah if you scroll through the minutes you'll see that the comments are attached there was right on this one but but they weren't the last time and I asked that they do that they would be added so I just wanted to confirm that they were added so were they added to the prior meetings minutes okay yes just for clarification yes um also on item I uh assistant principal heg stead's name is spelled incorrectly on item I9 what projects were this should specify which projects were approved because it just says held discussion with facilities director fola and CFO Grandam trusty Jones made a motion to approve but it doesn't say what was approved what projects were approved what was approved it doesn't say what that discussion was regarding and then the final one is item n

011uh Miss Freeze's last name is spelled incorrectly she an e it's no it's it's I I not ISS okay any additional no that's it okay then we also have the minutes of the subcommittee meetings are there any uh comments or questions those meeting minutes will be accepted um not approved any comments okay any comments on the HR uh items presented yes um I just noticed that there resignation we had uh several parents and a spent teacher I just wanted to know when and how we're filling those positions are we running ads or so they'll all be replaced then yes questions I had anyone else have any questions on the HR items Let's uh take a moment and pause the meeting so that we can correct the uh okay so we took a break from 6:11

012it is now 6:14 and we are going going to go back on the record here for our meeting be are up to the regular and special bills um do we have any questions yeah what are the water inspections for tle Garwood and belly chest for I believe they the back flow testing that's required sprinklers okay we also do we also do water quality testing annually oh oh okay yeah cuz the there were there's backflow testing on here from somebody else yeah and I remember seeing that it's the monthly we do a monthly monthly test yes water quality oh it's monthly I don't remember ever seeing this on here I thought it was anal um we have been pay let's see some you've paid tomorrow H2O pretty consistently from last August August September October November December

0133 June yeah I know I've seen tomorrow on there H2O regularly but I don't know that it's been for water inspections and are we required to do monthly water inspections at each school I will um talk with our facilities director and get some more information for you on that okay cuz I would think the water inspection is supposed to come from the provider of the water not the people using it we had a larger amount in March it looks like for some repairs as well and high school I will ask ourr about thank any other questions or comments discussions on the bills that have gone through yes perfect um can we get numbers on the page numbers on the bottom of these when they are so long just CU it's easier to reference so on

014the third page in the ethnics um licensing uh fiveyear didn't we can somebody remind me about the phone so I thought we just did we did it and then we did it and now we're doing it again those are not the phon um if you'll remember I think back in January or February I brought four the wireless access points right well it says phone service and access point licensing so a good chunk of that is the wireless access points um and then the fiveyear licenses for the points those points um that's the one we're getting about 156,000 from eate to help reimburse the cost of that project trusty gr I'm on the breakout little sheet that we have in does show that the access points are 25429935 okay I didn't see that on there although

015I just breached through it so okay so my other one is and I guess it's probably the same thing um the next page uh 1,99 dell 3110 Chromebooks $427,500 um those are in addition to they're part of the replacement schedule okay um for Chromebooks those are all coming out of the State Technology fund so they're not calling me out of General funds okay so it's basically a reimbursement and it's just a flow through like it's not costing us anything right we receive State Technology funds um directly from the state based fund our enrollment um and so those funds are in a separate fund um all of the bills regardless of what fund they pay are paid out of come on the sheet for you um so that's I understand that my my thought process is

016this is that this is like the 3,000 plus Chromebooks we've bought since I've been on the board uh this is double what we paid last time last time was 255,000 so can you give us like the last 5 years how many of these Chrome I mean we only have so many students and we just bought 2,000 during Co which put a Chromebook in every student's hand in the district so I was confused when I saw this and especially the cost price too so if you can at least give us the history on that because it just seems like an excessive amount or something maybe didn't go through when we thought it was or something happened um and then the other thing is uh the final site web hosting that's for the district site correct yes

017all right and then the front line that is that's the same I know it's the same software company that we use like appet track and all of them okay um you know they have many offerings to you there and then my other one uh the Skyward that licensing is that an annual licensing for that okay and I think um no and now I had a question page six which is a breakout from um let's see where is this is say invoice reporting um is it the yeah this is Ed puzzle I don't remember it's online subscription social studies um Ed puzzle I don't ever remember that was approved by the board s years what is it do you remember um I don't remember off the top of my head I know that Timberlake High School

018uses okay it um and then there was something else which I thought well it probably stands for something it's on page um I'm sorry it's on page 10 of 13 yes 10 of 13 um and it was a concurrent user subscription for Jack Rabbit that's what we use current um that subscription is going away we're replacing jack rabbit that's our base um software for payments we're replacing it with my school bucks um so Jack Rabbit will fall off um as we fully Implement my school bucks instead for base payments okay so how many pieces of software do we have in the district to process payments uh we have in touch and we have Jack Rabbit um and we have my school bux we're doing away with Jack Rabbit so we'll just have in touch and

019my school Bo okay all right um and there was another one maybe I I didn't know if it was um an acronym for something it was like Rodeo or Road EO or something like that it's the best rodeo Oh okay is that what it is okay y y I don't know where it went I must have taken the Highlight off of it I guess and you're are you familiar with that trusty G no I didn't know what I didn't I figured it stood for something so our bus drivers are able to participate in a regional competition oh yes yes I remember so our bus drive were actually one and for our region and they took first at State and they went to Nationals and took second at na they did fantastic there's a social media

020post about our bus dver um who did all the cool things yeah nice okay well I figured it was something like that you know I thought for sure a little play on words yeah exactly okay um that was all do they get to do any seminars or like strategical bus driving courses during that during those competitions do we know how they kind of work okay yeah they do a lot of safety stuff and um yeah hes and all don't hit The Pedestrian that's a good one um on page 10 of 13 there's three different charges for um airfare and registration it doesn't say for who for what it most of the other ones do say when it's an air when it's air frare who it was for what what conference maybe they went to but

021this one this particular one wasn't so can we just make sure that we're giving a little more detail on on those because I know this is straight out of Skyward so I just wanted to just say hey can we make sure that we're getting more information um based on the fund that it's coming out of which is 243 that was Career Technical education um I know several of our teachers at the end of the year did attend CTE specific trainings but I will make sure we have better descriptions in there so does that does their travel come out of CTE funds then too y um you'll see that the coding on there was 243e so 243 is the CTE F and then when Mr pet went to the skills USA Nationals did that also come

022out of CTE funds uh his travel could but the students could not but I'll double check on for I know a state one could but I'll double check on Nationals can we make a quick bounce real quick back to the monthly Financial reports can you please um provide a breakout for The Last 5 Years of uh Chromebook d Dage because I'm showing Lakeland high schools for this year their Chromebook damage was $1 4,261 and nobody else kind of touched that and I don't understand why it's that significant so i' kind of like to see if there's a trend um within the schools or with I mean over the last five years that's a significant amount of damage and you're speaking specifically to the SBA quum book damage um I believe those are fees that are

023collected so I will I will definitely pull reports for that some of our schools automatically cut a check to the district office and that kind of sits in a central fund it could be that Lakeland hasn't cut us a check this year um and that's why there's so much sitting there so I will definitely pull that detail for you um and get that history for you so what you might be seeing is each year at the high school parents can opt to um pay $20 insurance and I think that's uh Jessica is thinking the dollar amount is that you're looking at is that's not actual damages that's the that's the pot where the insurance money goes to help offset it so she'll bring you all of that that's 700 students at $20 um and I'm

024sure there spend damages because obviously we have damages every year but I will definitely get a report for you with the down it just shows I mean there's like um Twitter garw one of them was at 683 and to me it's a significant amount of damage we do receive checks throughout the year from our schools it just depends on when the school sends it to us um some send them as soon as at the end of the month some send them corly some send them by annually so I I like I said I'll double check and make sure to show all the ins and outs for you we can show the revenues and the EXP and the expenses that would be good and if I could have that over five years span that would be

025great going back to the bills list guys are giving me a lot of homework tonight I meant to do it then but my highlighter thing didn't work so uh I forgot but when she talked when trusty gon mentioned the pro books I'm like that was it so yeah any other questions on the build clarification on Jimmy's Roofing bill it says uh High School roof repair annual service agreement L JBE I'm trying to figure out do we have an annual service with them is that a sign contract um it's about $1,200 per school um because they did all of the work on the school so that's kind of our warrantee um so yes we do I wouldn't say it is an annual agreement but it's per school so is this amount for the service agreement or

026for actual repairs was that the 3,849 well there's two charges that we paid Jimmy's this on this bills list9 so I will pull more information on that um all I'm seeing in the system and is just roof repairs districtwide so I can get the invoice specifically to that 3849 so we pay for the service agreement at the rate of so much for school and then we get build for actual repairs beyond that um I will double check yeah because we do have a $1,899 charge for LHS roof repair and then we also have it down an LHS roof repair um for 3849 included with the service agreement for LMS and JBE so that doesn't makes sense thank you any additional questions no well if there's no further questions comments or discussion I'll entertain a motion

027on the consent agenda moved second a motion in a second all in favor say I I any oppos hearing none the motion carries uh moving on to Old business we do have the superintendent followup um thank you it does seem a little odd that we would be paying $1350 more a day um to house buses that would save us 110 miles a day um but that's the information we've been provided with um she will be at the board meeting uh in August so we can um we can put an agenda item on there so can answer any questions the board might have okay comment this juncture about that is her calculations are based solely on F savings but in actuality you know you have other things involved including depreciation Tires Tires maintenance I'm not sure

028refle if you had a bus up there too then when they go to sporting events they wouldn't have to leave from here go get them come back here and go get them at the thing to take them back there and then come back here and that's pretty much every day during the sports season isn't it some some kind of sports going on well um hopefully in August Jessica will have had the opportunity to kind of expound on yes and I will bring um the comments just Shar yeah thank you just so it does look like um we might be able to use the city of ROM's uh board or Council chamber board room if we would want to additional seats well actually actually that's not that that was the number Leon gave me but we

029met there today and they have a sign on the wall that says maximum occupancy 100 and so I asked about that and that's 100 if everybody standing um you can comfortably sit 40 um in there you could you could have more than 40 seated um and the way that it's and then the way that it's um situated is you have the the board across the front and then the staff on the side so it would take our St staff people out of the seats that that would for patrons so um and then the other option is we could use any of our school facilities um and Chad has provided um kind of a cost for uh having a mobile kind of camera um microphone system if we wanted to just use um one of our

030facilities we just would have to get on the book so but um we we're not competing with something else well and I do believe we need to make the investment for mobile um equipment because we have been asking for years to upgrade to get better and um prior Administration was all about the lowest possible amount that could be spent and I think given what we do and trying to be as transparent and making sure everyone can be heard um don't they have all the stuff at high school already have a have a podcast for YouTube and everything there I hear you cameras everything I hear you on that but we are limited with the high school because of how active the building is I mean they could secure us once a month but if we

031have to hold something on a different day or another week or whatnot they may not be able to accommodate us so then we would need to go somewhere else personally I think we need to be at the middle school but um so I mean it is I know that was one thing I thought was you know they do the hawk TV thingy they they've got their YouTube whatnot so it would seem reasonable that we should be able to utilize that equipment but even if we don't move anywhere and we stay here we should have better microphones and apparently better camera that doesn't fall off wall so we do need to consider the direction we want to do what we want to do with the equipment is all I'm trying to say in a lot of

032words so couple of questions um I I know we got some information at one point from fire Marsh about how many people we can have see it on there is that based on configuration that we have in the room right now because we're taking up a lot oface here we have a certificate certificate of occupancy for 36 in this room B but it is based on this setup and and part of the 36 is this group but it is based on this this configuration configuration because you know years G by the board kind of was that b okay and left more room for seating here so we might want to think about you know the configuration in the room here what we can do to May accommodate you know a few more even 10 more

033people difference well if we're allowed to just do a flat panel and then we can all Bob each other and see um I can ask the fire marshal to come and look at that and see if how much more that would free up yeah you probably remember we used to have that big conference table that basically was theard SE a little additional the um previous superintendent got rid of that conference to sad day was here a long well maybe we need to see if we can if we can set it up in some fashion to where like Bob says we're all on this side meaning us and then how many spots would that open up on that side which I mean I I still think it's not going to be enough but I also don't

034think City Hall will be enough when we have a contested topic recur but at least down and I suggested that originally but parking is an issue down there oh yeah absolutely Big Time y it's it's horid at least here we can keep going we've got NS and gream the John Brown we've got the extra one across the street go down that street all on the football field unless it's football season yeah if there's a way we can expound this and make it bigger then maybe we need to look at that okay but we still need better equipment yeah and I have yeah one of the things that uh Chad gave us a quote on is um and I think I don't remember which trustee requested it but individual microphones so that when the five of

035you speak the it the recording picks up the voices so people can hear the conversation more clear it should be um us you well it should be all of us cuz you're supposed to keep us on track so if you need to let us know the voice should be captured and then we should have one for the podium yep yeah so that's you know the other issue this is and I don't know from an audio standpoint how how well you folks can hear the conversation up here at times whether or not that's okay or whether we need to look at a system that gives us some projection that's a great idea that's not something Chad's ever given us a microphone for the podium for speakers you can't hear on the video no Bob's talking about

036being able to project out to the audience better I understand but I'm saying given that someone commented earlier that speakers couldn't be heard perhaps a separate microphone is what we talking about is making sure we got one for that Podium as well or a maybe we could get like a legit Podium I bet you we could have um Timberlake High School shop anybody could probably build this one that would be awesome nice m so it look legit okay so if you want to make a note areia for the next board meeting to put on there possibly an action item for board equipment um because we should be able to have a little bit more information such as Podium table and how much room we can grow if we do whatever we do okay and then

037the fire smart um no grant money going to send a Forester to walk with Mike on the property um okay trust quby didn't you uh go out to that property over by Mountain View what was your perspective of that property nice and clean okay okay I don't know where they're getting that information there was no homeless camps I didn't see any drugs or anything okay there some trees yeah yeah okay clear some brush it's not bad mostly mostly Tre a little bit down tree yeah a couple piles proba be burned off but nothing major but I'm pretty sure you did you tell me you're supposed to direct put tresp don't trespassing signs on there yep that's cor been done yeah it hasn't been done yet we're waiting for the um the the Forester to get

038up with Mike and Mike's going to walk it with them and they're going to kind of talk about all of those things so um we haven't heard back from the Forester so I don't should be waiting yeah no trespassing signs doesn't shouldn't have any effect on the Forester dude okay sure go up perfect and do you not do you still not have a response from Chad on the volunteer he actually emailed me um yesterday afternoon yeah yesterday afternoon might have been this morning um he said there is no additional liability for the district to have as long as they are fingerprinted and go through all the same processes that our paid coaches okay go through that's good to hear yep I have not walked that property behind Mountain View are there particular places that you

039feel the um no trespassing SES should go yeah probably there's a road right behind the jail right to jail like a by Pon Warren huh also over by Furniture doctors Yeah by Pon between ponus Warren and Furniture doctors that street would be the most likely spot we would need cuz I don't think people are going in from that side are they I don't know from the from the school side is what I'm saying people aren't going in from that side they're yeah I think they are you think so I think they're just going back and forth shortcut oh yeah but so we can definitely put him on like ours property there what's his name I walked it with uh John Hatcher okay and he said there hasn't he goes I bet you can go back

040to the police record and there hasn't been anything for 10 years back there anything police calls or anything as far as reports yeah any further discussion on the superintendent followup okay the financial followup there was no followup but we do have updated um standing requested information do we have any comments or questions discussion on those documents that were provided I just have one little comment on the um when we have the little charts um give you an example on the approved projects sheet like can we have titles on these what information is being represented on the chart like at the top of the sheet yeah but on so on that one but I think it's the Board of Education detail is the one I'm yeah on on the which one was it can I for

041just a second can we stop having links and have them PDFs scanned so that we can make our comments on the document because we cannot do that we have to keep bouncing around trusty um I'm so sorry it's all good Thon I know it's right in front of my face I'm so sorry um I did make them all PDFs this month um and they there's links on the first document but the PDFs were included um in the if you if you scroll down they're there on the financial followup in the board book oh so they're links but they're also LinkedIn as um PDFs as well okay um I didn't notice that I did but I was wrong it is actually the plant facilities Levy Levy tracking those pages there's a different chart on each page

042and you have to kind of really read it to figure out what is being presented yep I can put titles on those don't problem awesome well that is very nice that they're down there didn't know it cuz there's links no I made sure that they were all PDFs this month they're a little tricky sometimes with those financial spreadsheets I've had to play with my form a little bit our board clerk did a really good job making sure that those all ended up like that so thank you Lord clerk we're on the the financial followup right yes um says Mountain View High School door Replacements yes trusty could be those were approved at the last me oh I'm just there's some nice doors at athle and Spirit Lake are getting tore out and thrown away just

043an idea I thought that the doors that we were taking out of the schools W were not um as as functional as they should be because I don't think we changed out all of the doors I think we changed up the ones that needed to be changed out but I can follow up and ask question pulling most of the doors out there so there must be an issue with they said they said they weren't changing all the windows because the aluminum windows are good the steel windows are bad right but I will check on the doors because I thought that the doors I don't know there might be something when I understand of the doors those were Mark fedon those were a safety issue because the hinges were on the outside okay thank you Brook

044some yeah and I still it states on here um there's no page number but I think it's part no yeah I don't know but it's states that um originally budget budgeted for 700,000 moved to fiscal year 25 for John Brown sighting to my knowledge that isn't hasn't been this is absolutely what we're doing because when John Brown was bought then it was bring the the district office in I'd say for the last three or four board meetings I keep bringing it up and yet we keep pushing forward and it's just really bothersome to me that this board has not voted to approve John Brown for citing replacement yet we it's out there but we also have other things and you and I had a heated disc discussion because you desperately want that done and I

045desperately want concrete repaired um there there's nothing being done about the concrete so it's it's still everything's still out in limboland and it's very frustrating so um so did I but I was told no our facility director is working on getting quotes for the concrete um and so that's where we're with that we're working on quotes yes and how how many months has that been a year it's been a while that's a long time we're already almost done with our warm weather I know and then yeah my goal and I stated it probably loudly that I wanted it done before the new school year started and we're still waiting so I just wanted to bring that back out again that's all don't you like to do about it I want to get a concrete truck

046and for concrete um I just I feel like we get stuck in these habits or patterns maybe is the better word where we're just pushing the ball down the field but yet we're still going wait a minute hold on wait a minute hold on and what one what someone wants to do we're off in that direction and I mean we've I know we've spoken repeatedly about this but here it is on a documents as if this board said yes we are moving forward with John Brown when we haven't fully said that yet because the district office got lumped in with John Brown and then we pushed forward with getting um rfqs and then you know we had to only go with one when we should have actually had the two so that we could see

047what is the better Financial we never we didn't go with anybody we said we tabled it until we have and we still don't have we don't here we are another month and we don't have anything this month on that same thing have ready for this meeting it was asked to be moved to the facilities work session next week okay so um I know the superintendent and I did have a conversation at Agenda planning that um there seems to be kind of a breakdown in communication with facilities and the board in the sense that the board says let's you know or we do these workshops but then it's never brought back to us for approval so then it's a well you've never approved it but it never got brought back forward because it keeps getting pushed

048off and waiting on somebody else's desk so there're going forward we're not going to have hopefully that delay in the sense that like we're going to hold a facilities Workshop we'll have action that can be taken if we're able to take action if not then it can be brought to the next meeting to take action now we're two two more meetings away from getting anything done correct correct is that the problem you just described yeah you know it's it's a repeated pattern that we seem to constantly be struggling with so um whenever you're ready Madam chairman I'll be happy to make a motion that we move forward with the reciting of John Brown Elementary well I I hear you I don't want to do that project yet I don't think that we have the money

049to do it I'm not saying we have the money now it's being right but I you know iete needs to be done let's talk about uh you know priorities we managed to get the Middle School done we managed to get apple done done why suddenly is John Brown the second class citizen I don't think anybody believes not but it took us four years to get ath and spirit link done and the junior high took took just as long I remember distinct conversations about how we talk about things and talk about things and nothing ever happens and I'm ready to have something happen I hear you so am I but we're still we have no bids but yet I hear you we always have things thrown at us that's my term um and then it's like

050wait a minute we have to look at the money because we were supposed to go in this direction and now they we're now we're over here and we keep wavering back and forth the John Brown issue is being pushed down the field but we have never voted and said yes we are going to reside John Brown I keep bringing that up because it keeps showing up that it appears that we are going in that direction that we have approved that and we have not I think we all understand this it's not been approved whether or not we understand it it states as on these documents as if we have approved it and that bothers me so you want to take off the documents that' be amazing because then I would have to quit bringing it

051up that it's not been approved so so then we don't get to talk about it anymore at all not until the facilities Workshop I apologize trusty Thompson that was on there from our facilities workshop last summer when we did have that included in the proposed budget so that's where that's coming from that's right all say about the concrete I took my hammer there the other day there was a piece of concrete so sharp and it's been that way for like 5 years that if anybody fell on that it would cut him wide open and I watched my dad fall at a game and if he would have put his hand back there and fell he would have been cut wide open and that happens to anybody it's a yeah I I I'm not disagreeing with

052you I know I know I'm just saying that needs to be done she yep and uh CFO um Grand has recently had that conversation with the director that we need the clotes so we have to get moving so I made my we will I will so I guess you relay the messages the board expects that information at the I shop okay yeah my frustration with the John Brown sighting project is that it was proposed we said no and it just keeps popping up that that we said no and it just keeps showing up I don't that's what I don't understand it it was on the original proposed one to move forward and then I think partway through the year it was taken off which is why it's staying on there from a historical standpoint it

053was back in our at our plant facilities workshop last summer it was one of the projects that was put on the proposed budget but we never took action we never took action on it but it was um the project list for the proposed budget from July of last year maybe we should I mean I can bring the historical document to the work session last summer just so we have I think there's a difference between planning ahead and approving the project you know you can plan a year ahead or two years ahead or three years ahead correct so that we can see what's coming down the line and then each of those projects can be approved when it's appropriate to do so you know that's all I see happening and and actually at the facilities session

054and I think when chair Thompson I we talking at Agenda planning instead of calling it a workshop I think we're going to talk call it work session yeah um and then we will make sure there's opportunity for action but with the uh modern modernization fund facilities fund that um this the state passed during the last legislative session we we have to provide to the state a 10 year plan which the board's going to have to help us write said we have to have plan 10 years ahead and have all that stuff listed and we'll have we we actually Mike has a lot of the information already and then the board had asked for um a separate um entity to do the building condition um which we've done so we have all that information we have

055to put it into a um there's a platform that the state is using are you talking about us doing uh an assessment of the buildings that's in statute that's not something we want to do it's required by Statute that we have a private entity do it or a third party right which which we did right yeah so um anyway those and we have to put in when were the roofs when when was the roof done and we have to do it actually by sections if we have buildings that have been added on to so for each Edition um which creates uh kind of our our priorities so sighting is one but um there will be about $18 million that Lakeland will will get and So based on this work that we do we'll be able

056to prioritize these kinds of things he does have some additional constraints um that weren't originally in place the projects done with this money have to last more than seven years so they have to be a capital project it's not like traditional plant facility funds where we can use it for something that'll last a year or longer it's a full on because the state is bonding for this money um we held to it has to be a capital asset that'll last more than 7 years um so it does put a little bit more constraints on the funds than we originally expected yes concrete will last more than seven years hopefully yes well I mean the only guarante you get with concrete is it gets hard and it cracks I mean that's it yeah but it will

057last more than seven years and parking lots playgrounds those are all systems that we get to address with these dollars soing clarification on I said I know I specifically said it so I their work so we will have um a quote three quotes hopefully for you for concrete at the facil work session on Thursday next week perfect and does he remember uh what schools that were being addressed in there uh Leland High School was the top one Lakeland High School John Brown um and I believe was it Garwood I believe so they're already working on um Spirit or twin I forget which one twin like um and that wasn't a concrete issue that was compliance issue but we had it preschool yes so that one's been repaired already that's T perfect any other questions on

058the financial followup good conversation it was good conversation let's move on to new business action items first up is the supplemental curricul assistant superley louder Clint pazley thank you you don't have to yell at us keep it keep it down keep it I'm not a yell I just want to point out that in the our old format there were two comments that I missed they were added later um on the grid and I didn't transfer them over so there's two additional comments that um for each thing you guys have access to you can see it but they're not in both forms so just wanted to point that out and I pulled it up on Monday I realized that people had gone in over the break and I didn't see it so it's just the bottom

059two and the um spreadsheet okay the spreadsheet okay spret is just not super easy to read have to go all the way over for as was pointed out in public comment uh I am I know we've I've brought it up before about you know just randomly bringing a website um why is it not on topic of what it is that from that website that the teacher wants to use um because it is challenging just to say sure use this website um when you don't know how it's being used why it's being used what's what's what's the content the educational content that's going to be applied so I asked that question and they just want access to current events and some of those pieces and then if there's specific um standards where they have to if

060they're talking about you know the Civil War if they're talking about a specific event they want one more place that they can access for articles so it's specific to it's not just one thing um obviously have resolutions and policies against certain things that they they recognize are on those sides they won't use that but it's it's two current events or um standards based discussions that they're required to talk about um so but it would be different depending on what grade band you're in and so I mean it definitely is they recognize to be selective of um there just about historical events they want to chat about and staying away from some of the more modernized I guess Concepts that are included in some of those so which is why they have a slew because they

061want to be able to pull from different places if they feel like one actually has a slant or something so but then another specific event it could be a really great article that is just neutral so they wanted to have a plethora of sites to pull from so they could get the most neutral approach current events is just hard for social stud right which is why you see so many it's not as if kids are going to be on these sites and it's really for the teachers mostly not the kids wouldn't access some of it but it would be an article from here but really selective articles okay I just couldn't list all of them because it might not be it could it could be a different topic depending on what B okay move to

062approve the recommended list second we have a motion in a second all in favor say I question ask a question you may um where was that AI stuff at um so it's the essay reader and then there's one called gramar essay grer and then ummar so is teacher used and then what is the student used website are they on this right here they are on this list um grammarly would be hard um and again this is a teacher's effort to be really transparent lots of kids use grammarly because it's on their own independent devices and so they were trying to be really transparent about um you can download it on your platform and so kids will go home and write their essays and use grammarly and so it's the idea of you know we could

063take the approach of no AI kids are definitely using it so this is a way to control some of that um but um kids are definitely using grammarly and we have parents that are you know definitely in support of it and some that don't want it but um I mean it can be down to you can download it to your email to help you with word smithing your email so that one again this was an effort kids were using it so um teachers wanted to be really transparent about that but we would not be able to totally control it because if it's on their own computer on their own device they they're using it so so we just put it on here so you were aware of it we're not paying for additional services for

064grammarly but I I'm sure kids are because they can there's premiums and all kinds of there's a free version too but so I called for a vote um those in favor say I I do I those opposed they um are sorry are there items on there specifically that you're instead of hang on sorry I'm sorry two in favor three against motion fails is there um another motion that would like to be brought forward well I live to approve everything except that anything that's attached to AI for the kids how you well they use our don't they what they're logging in on with our computers what are they called MacBooks books yeah so the essay everything but the essay grader and grammarly is that what you're saying yeah some of a motion on the table so

065just taking off those two I'll second so we have a motion in a second all in favor say I any opposed nay uh two in favor three opposed uh motion does not motion fails is there any other motion that would like to be brought forward the um I guess I have a little bit of explanation so grammarly from like uh assistant superintendent said they do use it right I mean I use it here's my concern with both grammarly in the hands of a student and also the essay grader what they don't understand is the person programming the coder who's writing it what they're being graded on outside of tints and mood and all those and who the audience is they're writing to all those things the the main focus of AI in software nowadays one

066of the main focuses is to make sure that they um stay within the Dei B now we have a B I forget what the B is uh um constraints so not only are they grading them on grammar and did they spell it did they have a comma or period or whatever but they're also grading them on whether they spoke properly and use the proper wording in other words if AI believes that you could possibly offend somebody or that that might not be tolerant or it's not diverse or have enough equity or inclusion you get it wrong and that's programmed in that is one of the main driving forces um even your top tier Microsoft Apple even their coders cannot write code that violates deib the AI that that um constraints them when they're coding is

067the same code they're writing to constrain the student so the problem is is that there is no more free thought Free Speech you know it goes beyond just can you write a proper essay can you that's the problem with it you know if it was just saying hey you you know you know you've got first second third person in this one paragraph or but it doesn't so that's my that's my problem with it is that it it goes far beyond just the grammar um the other thing is all these websites that um just a full gamut of full run I would have to agree with uh chair Thompson there's just too much on him um I have no problem with like the fluency and fitness the wants versus needs needs I mean the majority of

068this I I question the local newspaper to begin with this generation there's I mean newspaper irrelevant anybody that I mean talk to the young people they don't even watch TV it's old and it's Antiquated um any newspaper um we'd be better to get in their world and use their news sources to teach them from so that they can make good judgment um instead of the other way around um the other thing is uh anyways that was my I think there was a couple of books on here too uh oh the educated book I'm sorry that is complete I've watched her since she left her home in Southern Idaho and went through this big ordeal it's the basically the same as The Kite Runner it's her perception and why she you know is the expert now

069on how everything she was educated in is wrong um to the point of disowning her family I see no value in that whatsoever um I know some people had a problem with uh some of the other but I have no problem with the classics I think those are good for discussion and even things that would be um controversial I mean you have to have controversy in order to have a good discussion sometimes uh but those would be my only concerns would be educated a PBS website the cordelan Press um even as much as I love uh what's her name National Geographic they've sort of went off the cliff too everybody has like the whole the thing but those are my that's that's the reason of my objection to all of this is because it it

070really is more than just helping the teacher grade you know I know it would be good for them to have a tool to do things a little quicker but and in the hands of an adult you know we can make our own minded whether we want to keep that word or not you know but a kid you know they just certain don't it's wrong you're not going to get a good grade so change it you know until we're conditioned enough to keep changing it so that was my that was my reasoning for that um but I don't really have other issue with the other I wasn't aware that we added a b to the Dei yeah it's diversity Equity inclusion and belonging yes Bel long I never can remember the be I haven't heard that

071before yeah and I only know because it's new software coming to our developers it's not letting them type certain words even though the word is an industry standard because it's intolerable nobody even sees what they're typing nobody reads their code you click the button yeah it's ask ask electricians why they can't use binary oh anymore they can't use the word binary yeah it's just where the word comes from over yeah just overboard it's too much falling off the co right so trusty G trusty GR oh first is there any further more discussion or conversation we want to have before I okay would you like to bring forward a motion um sure so my motion would be um to approve the supplemental curriculum with the exclusion of um the to um sorry my brain is so

072tired the AI the E sa grader and um grammarly and um I try to highlight when you were talking yes educated there you go sorry I'm trying to scroll back through here to see what else I have tried to highlight yellow oh yeah you did press yeah PBS caline press um even though there's a couple other that are questionable I will give them the benefit of the doubt they know those are really the only ones I had I think I captured all of them highlighted in yellow educated and okay all right so I suppose your motion could be um to approve the supplemental curriculum list with the exclusion of the highlighted titles um as presented yes if you look scroll through the list the old list style there's highlighted titles I will second the motion

073all in favor say I I any opposed four in favor when opposed motion carries moving on to the novel sets and classroom libraries all right so the request is that um you want us to approve teachers creating a scanned list for their library books and sending home an opt-in opt out form giving permission for students to read the books included in the scaned list is that correct okay and then with the idea that um obvious see if there is a book that we have denied it's not allowed in the library but um I've had I don't know 20 teachers send me their scan list and we're talking about thousands of books so this was a way for parents to be able to if if a parent opts out then the kids only accessing the book

074from the library which is our dronification process so that way parents are just in the no recognizing again that if we have a book that's been deny it will be pulled from the classroom Library as well as the general Library so that was a way that we can with the new library Bill we're addressing the classroom libraries parents are aware of it but we're not overwhelming supplemental because I would I mean it's thousands of books so um and then they're opting into to I'm going to allow my child to pull a book from this I'm comfortable otherwise they're just saying then you have to go to the general Library which is fine too kids are still getting access to books but it was our work around instead of overwhelming them well I would think that

075um whatever procedural methods you came came up with for addressing classroom libraries that's all administrative I don't necessarily know that the Board needs to approve that um because we do have the policy with regard to library books curriculum Etc as long as the boundaries are within that this was just a way to be transparent about how we're addressing it yeah thank you and then to the second one is we definitely have books that are on that protected list and so just I did have um a patron ask about the protected list um I created it way back when with the idea that we were protecting it specific to a grade so when I was a principal we would have I can't even think of a book right now but a fifth grade teacher that wanted

076to read it and then maybe the sixth grade teacher wanted to read it in a fourth grade and so then the kid got the same book three years in a row for instructional for a literacy group so it was our way of saying okay we met with the whole teams I put the brought the grade levels together and just said okay these are the designated books we're going to read at each grade band so that we're not overlapping and you know the kid has read the same exact book so that's we call it protected cuz it's protected at a specific grade level not that the books themselves aren't just it's protect that that great band and if you wanted to read that book if you were a fourth grade teacher and fifth grade had it

077on their list you just have to talk to the fif brain teachers to make sure it was okay so I'm just curious for clarification is the protected book list that you created the same is the grandfathered book list yes okay and so it was all the books that we had novel sets for so we have 24 30 it's you know the books that we have book sets for and so um my proposal because we do have quite a few we're talking probably 300 400 I haven't done the total count um so we definitely want them to go through supplemental these were books some of those books we've read since 2012 some came on in 2018 but not all of them have come through since we started doing this process and so um my understanding is

078when we first started doing this process I remember asking the previous superintendent what do I do for with this list because I created this list I don't know in 2020 or 2018 or something and it the idea was we're starting fresh we're moving forward so all of those books are automatic we're not going to go back through that list it sounds like that is the request that we go back through that so I am proposing that I can still bring those books back but if either I inundate you similar to this what we did this month um and I just I have a 100 books that nobody not everybody can read those books um or I just slowly start doing that and maybe we just say the numbers I'll bring 15 books from that list

079I'll start with high school and then move to middle school or I can do middle school high school with the idea that you're giving kind of a temporary approval we're still going to have the opt-in with parents the other thing that's super important to um a superintendent Arnold and myself is that if you're having a significant number of of kids opt out the quality of Inu instruction is jeopardized at that point and so I just pulled a random number if you have more than three kids opting out of the book we just choose something different because I mean our job is to we're instructing all kids and so if you're having to try to figure out something different that's problematic for the teacher for the kids for the students involved so this was kind of

080a conditional approval process to start going through those books because there was a request to have those books go through the supplemental cuz they haven't um some of them have um we've just slowly started going through that but not all of them and we have still quite a few um kind of with that conditional I'll bring those books we'll still do our optin for parents but the caveat would be that if we have more than three parents opting out then we're looking at a different book and that was kind of our way of getting through this so that there's transparency with that protected list um teachers know which books they're allowed to read and they they can you know so because people are going back trying to look and find meetings where was disapproved and

081so this is just to be transparent with the process we're bringing them all forward I just have to do that sparingly because there's so many books yeah so if this was my um suggestion to um superintendent Arnold and so I wanted to bring it to you guys I would move to approve the request now second we have a motion in a second all in favor say I I I any opposed very for in favor of one opposed motion carries thank you that will make my life I know it's not about me but it will make everybody's life a little bit easier because I would overwhelm everybody with the amount wor thank you for your commitment yeah and if the parents are getting a full list and it's you know that's always been or thing it's

082just parents will be in control so that they know what being presented to I just wanted to be transparent with that list yeah no that's a great idea thank you okay then moving on to the assessment Financial considerations so um so nwaa is an assessment tool um and if you look at the quote it is specific to we would only be asking and we're not purchasing it this fund would this money would come from the state specific to this digital program so this the I think it's 30 ,000 or 40,000 I can't remember exactly um this is not out a general fund we would get this would be funded by the state um it is an assessment tool for us for 6th through 12th grade for ELA which we don't have anything at this point

083and then it would be 9 through 12 math which they've been begging for something and it's just an assessment tool we would give it three times a year there's reports attached to it and so the only part that goes in front of kids is just the actual assessment tool but um I'm super happy with what we've done done with um Elementary and just kind of our data days but it's really hard to start that momentum with middle school when we don't have assessments that are calibrated um and so trying to start having those conversations about there here's the standards here's our benchmarks and so the um math test would allow that and there are lots of um districts that are using it this is likely going to be um one of the assessment tools that

084the state looks at for the new ISAT when they start rolling that out that's kind of been the RoR so it would be nice if we were already and this is the platform that the previous ISAT yeah was this is the tool that the state used for the previous ISAT prior to making so I'm curious because there is no Financial amount provided for nwea however there is 40 to 44,000 for thinking maps those two two different things so you click on that proposal and um uh the clerk did list it at the bottom where it says if you keep scrolling down okay um so I could do a one year a a three year and I think in a five year so I included all of that quote so um that's for nwaa thinking maps

085is not a program that goes in front of kids it's literally a training for teachers on writing and if you look for the last probably 10 years that's what our teachers have been asking for so thinking maps is depending on if I do virtual the the days of training there would be one day of training for teachers three days of training for the administrators there is a teacher guide so that cost is for the training for them to come and do the training with teachers and administrators and then for the teachers to have a uh an assistance guide a teaching guide to go with it so it is um language and a graphic organizer that's the part that would be in front of kids but like we're not purchasing a program it's literally teaching the

086teachers how to teach writing in a more atic way so amplify didn't provide that amplify has tons of writing prompts and lots of opportunities for writing it does not provide a lot of structure for writing and that's what they're asking for is how do I teach a topic sentence that then goes into a paragraph that then goes into a five paragraph essay and then depending on what type of genre you're writing the structure piece and I would tell you I already didn't do a very good job and so that's what they're asking for so we this was brought to me a couple of years ago to be honest with you but I wanted to see if amplify had those pieces and again lots of opportunities but it just has opportunities so the teacher is having

087to figure out well how do I teach this in a systematic way and so this allows us to have the same vocabulary the same language and it's just kind of it's 4K five um to really hone in on how we teach writing okay and then the second the last one um we looked at this this is our algebra program and our geometry program that we're using in high school and we looked at this program when we when we did the math adoption way back when um we held off because we were going forward with I and really wanted to see what I ready was doing um what we have learned from I when you look at our IET scores um in middle school which is across the state it's a problem we are struggling with

088we have eighth graders taking algebra and we're struggling with that curriculum mapping from when they leave fifth grade there's a big jump and you have to combine sixth and seventh grade Concepts and standards and then seventh and eighth grade for our kids to be ready for Algebra 1 so this is the buildup they have already done the curriculum mapping it's our algebra one book broken down for sixth grade into seventh grade and it's only for our Advanced kids so um but our teachers we met multiple times last year tried to do the curriculum compacting and we just don't have a program that has all the pieces we're we're making holes and so when we looked at this and we did a training we had a presenter come in they just felt like this for our

089Advanced kids is the right way to go if we're having kids take algebra as freshman or as eighth graders so I doesn't have an advanced track it just has the traditional and we looked at this before but we held off because we were moving with I ready and just thought we're going to see we have this new program we're still going to use I ready for all the other um uh grade levels but we just feel like for that advanced track we need to have more um it needs to be compacted so that the kids are ready for Algebra 1 when you look at um the 11th grade ISAT math scores um we definitely are seeing deficits specific to algebra Concepts so we're missing the boat we're creating holes with that so we have to

090bridge that Gap so um again the first one the state would pay for that um the second and the third we have typically a curriculum budget and um so it that would come out of the curriculum budget that's already been allotted that we use every year on the first one for the nwea on the map are they paying for year one year two and year three the state or are they just paying year one or do we know well uh we are we submitted a request that they would pay for a three-year and I don't I mean we'll see what they say but okay yeah so we don't know what they're going to right okay but ideally I didn't send them the onee quote i s them the threeyear quote and I didn't do five

091years because at that point I sat is supposed to be in the mix and so I didn't want to you know and then somehow commit for five years in waste too right so I thought three was the smart way to go I would agree with you so okay if the request from the so the state is doing out some of our technology money different allocating it differently used to be we just got it and now it's kind of more a grant process where we had to submit this here's our quote this is how we're using it so we'll hear back from them if we hear back from them and they say no we're not going to fund the threeyear we will come back to the board because um the intention is to use technology dollars

092for it clarify it's not technology funds it's the digital content curriculum sorry there is a big difference between those yes and we should um hear back uh Jessica is projecting probably Monday or Tuesday so I will be able to tell you by Thursday okay where we're at with that so does anybody have any questions or discussion points no but thank you for all that work and finding the gaps and finding a solution to fill the gaps that's awesome yeah the teachers have been great we've met multiple times I even had shann income to I mean I had multiple people looking at NWA like we've spent the last year trying to find a quality assessment um and then meeting with the Math teachers um we met at the multiple times this year but at the end

093of the year really trying to map out what our pacing guides just trying to be really data driven like what is the data telling us and we know that we're missing this so um I feel like this this will help us immensely um and it would just be nice to have some data tool for middle school or for high school cuz right now you have isats so I can't even really bring data to you about what's happening because we don't have a tool for them so um yeah okay so we're addressing the um the advanced kids but what are we doing with the with the kids that aren't in the advance so what we talked about is we definitely have students and our middle schools kind of attacked this differently and so we again had

094great conversations so our plan moving forward is if we have struggling Learners um we were um supplanting some of our standards prior to this and my question was if we're supplanting all those standards then how are they going to perform and not that the ISAT is the end all be all but I have a hard time putting the kid in front of the test when they have standards they haven't been exposed to and so if we're we have a struggling learner every they're going to have I ready it's going to be the presentation and the output will look a little bit different so there's going to be more Hands-On there's going to be more whiteb practice there's just going to be more explanation time we created a criteria is if we have kids who in

095addition to that need a double dose we're going to give them a second class of math so they we can hit all of those prerequisite deficits with the targeted and not trying to blend those in 45 minutes and then our onlevel kids are getting you know and and when I say level it's a wide range so that it's not really that's not really the true um but so we're really just designating if you're bound to be Algebra 1 as an eighth grader then you're going to use the big Ideas material everyone else is using IR ready and then if you are a struggling learner and need additional help parents can request for that we're going to give them a double dip of additional Mass support so we're really hitting those remediation standards that maybe weren't

096you know they don't have them concretely enough to then apply them higher concept okay so we are redoing what we're what we've done the last couple of years and I feel like the whole team was on board everybody's excited and we rid pacing guides around that um and my plan next year is to really meet with them really frequently so that we're just checking in how's it going do we need to make adjustments so awesome thank you all that with with uh regard to reading one of the things that we did this year at Timberlake Middle School was um there were there were Norma and I went up to um Timberlake middle school for and we were there for a week um and we did fluency timings with every single sixth seventh and eighth grader

097and looked for kids who were either reading fewer than 100 words in a minute or who were reading with less than 95% accuracy and then we used um the dyslexia screener with those kids that we identified and then from the screener narrowed that down to which kids needed the diagnostic where we really needed to go in depth and then they provided interventions that were specific to the gaps that kids showed uh we did that at Timberlake last year we're going to do that this year at Lakeland Middle School to help them with some of the data um that we've been doing at the elementary level for years but um so just kind of helping them get off the ground that's awesome with that too one of the other pieces that I will bring to when

098we have our data discussion and I kind of in our data handbook when we have that Workshop I did put in there kind of what my vision is for elementary and then for middle school so you or for um secondary so you guys can kind of see but this year in the winter there will be a new iri pilot and so I'll kind of bring that to you guys um I think it's beneficial for us to um participate we still have to do um ey station because that's what the state is requiring but um they're going to open up pilot districts to do the new one so we can we have the opportunity potentially to do it in the winter and then again in the spring it would be nice because we get to have

099input for some of the Kings and all of that their plan again if everything goes well is that we will have a new iri moving forward for the 25 26 school year so um but once I know more of that information I'll let you guys know but we might I might be potentially coming to you of like can we participate in this pilot yeah I think it's beneficial to give feedback yeah I think I mean not the other districts haven't but I just know how much you guys have poured into really honing down and where the issue is and then trying to resolve the issue and it would be so cool if we could be on the ground floor to pile all of the you know and I got to participate in one of the

100groups specific at the state level specific to the iri so I'm excited to see we got to create kind of the RFP and their whole requirement so I'm excited to see where we end at but you're going to see in our I we have lots of so much success like I'm super excited about all the work that our teams did so um but this will be a new Factor so I'll bring that when we have more information awesome any further discussion or conversation or comments questions I have n I'll entertain a motion I move that we uh approve the superintendent's recommendation second we have a motion in a second all favor say I I any opposed hearing none the motion carries you're welcome moving on to board board policy um we have a library challenge

101review form for obse material Library challenge review form instructional materials uh request for review and Recon consideration of instructional materials um the F1 and F2 um the policy committee did not create correct correct okay um I am a little concerned the forms are quite harsh the way they're written at least in my opinion um I would like to table those two forms and bring them back to the committee to to make them not quite so abrasive I guess I should clarify we did bring them to policy but it was kind of they were we added a few pieces and went through it so um we did send it out for review okay but just so the rest of the board is on the same page this is specific to policy 2500 that was approved last

102month um and June 1st there's a new library bill that went out and so we were trying to have a challenge form specific to that law because that is specific to a parent and OBC materials but then also having a challenge form just because there's a book that you're not comfortable with so we went back and forth about should we have one form and would it be confusing and so we delineated out that specific to the law the obscene materials we have one form and then just a regular challenge because we've always had that we would be consistent with that so the policy is not attached because it was just approved but it's specific spefic to 2500 just our library but it's in response to the library Bill okay so I would like to table

103those two forms instructional materials um so the 2500 F2 and F1 correct so what's so harsh about them I mean no nobody gave feedback we we sent them out for survey we did get feedback and we did look at them in policy but um they weren't necessarily in conjunction with 2500 when we did it so it was okay yeah so okay I so I guess they should be compared and then we can add uh page numbers to the bottom yeah there's no uh fo formed in our typical but remember these were the ones we were going to make fillable so correct correct so that's why the page number some of those because we're going to make un fillable forms so I guess here's my I'm trying to figure out a way that we could actually

104approve these so what I mean how much of this Arena change are we just talking admin kind of stuff we're going to reformat it put a page footer on it first of I guess well going through 2500 F1 challenge form for school library but yet we're addressing School library and classroom materials on this form I think that's deceptive it needs to be clear oh gotta okay um then it says um if you wish to challenge a book in the school library or classroom materials that you feel I think it should be that should be believes not this isn't about people's feelings um and then it's talking about a local school community's decision we don't have that oh yeah a school community okay gotcha and then um there's definitely some semantics yeah okay so and then

105we have an introduction which we don't have an introduction on the policy right um we got part one part two that we don't need all that I think we can just make it more just here's the form give us your information I also um within theine I just was it yeah if we could approve it and put the page numbers and go oh yeah um all right so I mean it's not changing context in the sense of what's there I think is important it's just making sure the language is correct um and then uh it says the by a minor Lakeland School District student I you take minor out because it could be an adult student um who obtained material violating this uh you know I that that language is specifically that that's straight from

106the statute because if it's an adult student then they the parents um don't have the right to come in and and on their behalf once they turn 18 that's true okay um so that language is specifically from the statute okay um but again the whole concept of feelings in there I think is just of us worth that um some people get frustrated with with and don't appreciate um and again um over here on 2500 F2 do you not agree with the local schools decision well that's that's not accurate and then um again we have the whole introduction and we don't have that on the on the policy so it's just changing that type of uh perception so if you want to approve them with an understanding that the formatted language is going well I think

107if that much is going to I mean what ises the board feel if that much is going to change I think we need to come back right yeah because when I you know how it goes when you start changing that then's going to go oh well what about about this that yeah yeah if it's that much then they should just go back through the process yeah um it's all second the motion to table okay F1 and F2 mhm just noting when we actually approve it it will be a fillable form suggested to do okay um so we have a motion in a second all in favor say I I I you post hearing and the motion carries so that leaves us with 2520 2520 f um 2520 was the instructional materials um and I do

108believe we had legal council review this correct yeah um just to make sure oh on page one this is just um I guess grammatical but we have curricular materials adoption committees on there we only have one committee so um we need to take that ass off so legal council read this and approved it y so they rewrote the definition of curriculum as it stated in statute out of Statute that uh no that is not the definition of curricular curricular materials is defined as a textbook and instructional media including software audiovisual media and Internet Resources is what 331 18a says um as far as what it is that's oh the curricular materials but they called it uh the curriculum curriculum are the standards I had to learn this because my day curriculum was right Tau with

109now it's curriculum is standards it's not what you're using to teach with that's curriculum matal and they do do that by the standard so they oh okay I see where they moved it to okay we try not to change that oh it's on page two so you might want to do a search inl for committees and just have be committee thank you because it's on page two as well okay I mean even the curricular materials though is still incorrect the statute does not say core instructional materials it's not how it's defined who looked over this who what what legal council looked over this Amy white and part of the reason why we did that is because we wanted I mean the policy is to be a reflection of our district right um and so to

110be all-encompassing of everything um because it really bothers me that teachers are afraid to teach um and that they're all upset about whether or not a worksheet is supposed to be approved um and we've got histories history of usage of documents so we I mean this policy took forever seriously um but the we had because we have curricular material supplemental materials and then learning materials and initially when they described what Learning Materials were it's like well that's actually supplemental and supplemental is something you use for instructional P purposes but then we kind of broke it out to where learning materials aren't a curric are they're not curricular in the sense that they're part of the pacing guide to utilize with the student to make sure they're learning that concept or that topic or whatever is

111being taught they're just if you have a struggling student who can't quite grasp what is being taught from the material then the teacher can use a resource to say you know read this it'll help you learn better so breaking it out that way so that you know no one's tasked with reviewing worksheets um yeah Etc so that's we really just tried to go no no no go ahead we tried to delineate if you're using okay so our textbook is what and we call it our core and then supplemental is if you're supplanting your core yeah I did all that I I understand what took I I got a clear picture of that understand why it was broken out what it was done my problem is is that curricular materials is not as defined in the

112statute but anyways we can move on I don't want to go in a big long discussion over it well do you want to modify the definition of curricular materials I don't like the policy at all so I won't be voting to approve it yeah it's not we're writing a policy to circumvent the law we're writing a policy that is circumventing the whole point of the parents concern of of the curriculum so what is the point of any approval process if we can just take all this and put it over here and say that's not right that's not what it is it's this okay the concern with the parent with the parents is that just that they don't know that's what I heard you know is that they don't know you know what all this stuff

113is so to speak or whatever and I mean the statute doesn't say that there core instructional material it says if it is this it is curriculum or curricular materials but okay I think what we did earlier would is going to help a whole lot as far as snapshotting and give it to the parents and say there you go yes or no right instead of um but I do understand the whole worksheet thing I don't know why we should you we shouldn't have to approve all that stuff but so when sorry no go ahead when I spoke with Amy white um this language actually was in the model policy and so when I asked her about it she said that um the language allows the board to ident identify what teachers can use that doesn't have

114to come for approval and worksheets was one of those things yeah so that that that's the intent of this is to outline for teachers so they they know I can I can use this worksheet I can actually go online and find a a math worksheet that gives additional practice opportunities I don't have to have that right right so that's the intention behind it to so is there a way that we should be reapo um our policy on instructional materials that you feel we should be revising because if we make those revisions we can yeah well I mean there's plenty of people that vote in favor of it to pass it um doesn't have to be on me I'm just saying the few meetings I attended that was the concern I heard voice of the parents

115or a parent in one case when I was there um and that actually was their comment so we're writing policy to circumvent the law because that's what they kept hearing and I understand the frustration and it's just a bad spot for everybody to be in but I don't I mean okay the curricular materials that is not the language out of the statute all right then if we were to table this policy I don't want to T okay well hear me out if we were to table it and make it specific to curricular materials and then address a new policy that addressed learning materials or materials that are not uh part of the curricular materials because I don't like the fact that we have teachers that are afraid to teach yeah I agree it's they should

116never be I don't know how we got into that position I don't know what pushed that there but we're there and it keeps being told to me over and over and I just am literally flabbergasted so I don't want any teacher to think to be in fear of teaching cuz nobody's learning in that in in that environment so what do we do we are the board we need to figure it out we can't dump it back on the committee and we can't just well it sounds like they put a lot of time and effort into this there was and you know I mean this is what was brought to us so and I'm only one voice you know you are one voice you do have valid points I I guess what I'm trying to bring

117out is what could be the solution if it's not the language within this policy well really what's happening is instead of the parent approving the board's ending up approving and even if the board approves that doesn't mean that the parent approves so that's why I said the the the um um what we just did with taking the snapshot and sending it to you know because basically that's what's happening is the parents saying you know do this do this do this but you know I'm not the teacher in the classroom who when that somebody's struggling with something or something comes up take 911 for instance when the planes flew into the Twin Towers I mean yeah everybody should have been you know they were all talking about it so obviously you know like you don't want

118to wait for board approval to you know what I'm saying when the whole thing is like I feel like we the board actually has been put in the middle of this thing between the teaching and the parents really um and my only issue with this is that that is not the correct definition of curricular materials you know but I mean would you feel better if the if the policy mimicked more closely the definition in statute of curricular materials yeah it's a one liner very simple that this is it and you know we've just made all these other things of it you that would be my only thing if you just change the definition of curricular materials our core instru they're not core instruction materials it just says instructional textbook and instructional media including software Audio

119Visual media and internet resources that is the literal 33118 a is the literal definition of curricular materials okay so I would move to approve the policy with the correction stated by trusty Grom for curricular materials to be redefined as per state stat second okay so we have a motion in a second what and all other parts as written will stay with the exception of committees going to committee we have to take the S off try we have one committee okay so we have a motion in a second all in favor say I I any opposed four in favor one opposed motion carries okay now we have the form request for review and consideration of instructional materials um This Bar Needs a butter on it so this is a form for parents to use if they

120believe that something that's being taught in the classroom is not appropriate or irrelevant or whatnot any thoughts comments or questions on the form page numbers yeah I just told Maria we need fotters on it is this another fillable this is another online fillable but we should also have a paper copy so oh online fillable so they're not PDF fillable or PDF I don't know but they'll send it sends a PDF okay I just want to make sure we're not using Google forms because you know it's not secure yeah okay move to read approve Mo a motion in a second all in favor say I any opposed hearing none motion carries uh moving on to the returning classified staff move to approve uh I have a question though I thought one of the Paras at THS

121had retired thought that was part of re yeah this this had already been made um and didn't get taken out so yeah that's just things have changed so I'll just you can that can just be omitted so are you amending did you move to approve yeah are you amending to take that out no no it'll be updated so you're moving to approve the updated version y okay HR will take care of thank you I will second we have a motion in a second oh Bob already seconded I didn't hear you sorry he did it was rather quiet okay so we have a motion in a second all in favor say I I okay any opposed hearing none the motion carries um moving on to the maximum capacity enrollment by grade level um so because of

122declining enrollment in our Ada State funding decreasing you want us to increase classroom sizes um because of the Open Enrollment uh requirements right so it's not necessarily increasing classroom sizes when we set the Open Enrollment numbers last year we set them very low because we were concerned about how many of our own kids were here and we didn't want to create large class sizes um because our enrollment is declining I'm just requesting that we um be willing to bump that number up a little bit more just by a couple um at the primary um and at the um secondary still with the intention that we're not going to put our class sizes above um our negotiated agreement right and the and the stien number okay um it just gives us a little bit more ability

123to so if we had 20 kids in a classroom and we said the max number was 22 we could take two more kids from out of district is what I'm looking for just to try to add some students but do these numbers um go against what our policy says for classroom sizes well our our ideal classroom sizes are are yes it is different but but we haven't we haven't necessarily guess been we stay try to stay as close to the 20 number as we can for K3 um but we're just looking at ways to try to increase um funding without drastically increasing class sizes move to for the superintendance recommendation second we have a motion in a second all in favor say I I any opposed nay three in favor two opposed motion carries didn't

124we just redo that um that policy I seems yeah we did last year I think we just keep having the same discussion over and over that the policy taken from idapa it was simply like a recommended but for the Open Enrollment law we have to set what our what our maximum number is going to be that closes the grade levels and we have to do that every year annually right that doesn't that's an administrative thing that doesn't have anything to do with the board I mean that's the board didn't set the this this we and we keep having this conversation this uh class siiz policy is taken from ippa which is where we're trying to get to but I mean as far as admin I mean my thing is this is never in before have

125has admin come to the board and said hey we need to you know make these numbers higher or lower or whatever to get more enrollment to boost our numbers right but with the open enrollment rules and laws and whatnot we do have to approve that because it has to be posted so that everybody knows what we're going to allow that was we won't take the neww this yeah this was our first year of running that so right but so we're not talking about the policy then correct right okay it's in addition to the policy because those numbers are just right what we're trying to get okay yeah moving on to the alternative authorization this is a continuation um they're usually a three-year plan when we do alternative authorization and so each year the board just

126um has to be in the board minutes and the board um would approve that we would continue with that person's plan but this implies that this is his first year it doesn't say it's his second year yeah it isn't this isn't a second year authorization Sor the first year I thought this was I'm sorry yeah this was the other one because he's he's restricted to just music and we need him to teach more so we have yeah we have a teacher who's just seeking additional endorsements approve no second we have a motion in a second all in favor say I I I any opposed hearing none the motion carries um can we go back to the classroom size yes um for the open enrollment so how are we deciding I'm just in looking at these

127numbers I mean 26 and 28 is what I'm wondering and thinking of behaviors that we have today in the schools how are we I'm just thinking that's a lot of kids when we have you know 65% population with some type of behavior I mean how are we um you know what what kind of thought process or what are we doing when we're saying okay you can take 26 kids and teach 26 or you can do 22 kindergarten through third graders or um I'm just concerned with those are such high numbers I don't know what the decision process is to but according to our policy grades four through five the number of students should be 26 so we're not exceeding that we are exceeding it on K1 and K yeah K1 k K through three because

128those are 20 and we're bumping those up um and then Middle School it's 160 per teacher so on open enrollment don't they have to don't you guys get their behavior so they can deny they have behavior problems they can say nope can't come here behavior and attendance are the two things that we can deny here we have openings and I the the 28 um let me just double check my mouth but so the the case load for high school teachers is um is typically between 130 and 150 if you have 28 kids in in every single classroom you're at 140 so it's right in the middle anything further trust or no all right moving on to um student clubs we have a request for a creative writing Club to approve second third we have a

129motion in a second all in favor say I I I any opposed hearing none the motion carries uh moving on to the bond Redemption notice so the request is to make two Bond payments to pay off the bond early sounds like a good idea especially if we have the funds for it it's always a plus sounds like a fantastic idea I move to approve we have a motion and a uh and it's a resolution so there is a form if it is approved this even but I think because it's a resolution we have to do a roll call a roll call vote yeah okay but we do need to put um page numbers on the bottom of it or does it have page numbers it does not well it has one and two techic all

130right so we have a motion in a second twice um call for a roll call vote chair Thompson yes Vice chair Bane yes trusty Grom yes trusty Quimby yes and trusty Jones yes resolution passes thank you thank you is that the document that you gave me earlier no um I have it on the printer okay ready to go now we have the Surplus sale of temporary fencing maybe we could use that for the buses was going to say are we sure we want to get rid of that all right um these are 6x10 panels um that have a base on them um they're just movable panels that were used as softball field FS they were purchased in 2011 I believe brand new they're about $95 um the quotes that we got would we would be

131able to sell all three wi panels for about $1,500 that's it I like your they holding on to just an idea all right does anybody have any further discussion on the temporary panels Surplus the recommendation uh from the superintendent is to uh approve the sale of them and we've determined that they're not useful anywhere else they're not needed at the moment that's why they're temporary because they're moved from Project to project sell was sow flows they haven't been moved or anything in over 10 years 4 48 bucks a panel I me you can't even go to Home Depot and buy a wooden panel for 48 bucks yeah yeah um for our policy this will go out to a sealed bid um so our minimum bid would be $1,500 obviously we could get more we could

132get nobody constru Theus s to approve the Surplus sale second we have a motion in a second all in favor say I hi hi opposed yay four in favor one opposed motion carries thank you you're wel thank you moving on to discussion items um first step is sens with possible action after it uh trusty quinby you asked that we discuss the stiens um that that be placed think we should freeze all sens within the district that aren't paid for by the state so we can show the taxpayers that we're trying to save money I would agree with that however at this point I don't think we can do that because we have already entered into an agreement with um the staff you know the teachers and such yeah um but aren't stien separate fromti agreement

133some of them are some of them AR in negotiated agreement yeah but then you run into like okay you guys get one because you have representation in the contract to sad for you guys um I mean I I agree with you I think we should just get rid of all of them to tell you the truth that we don't get funding for but uh we can't do that right now I I don't see how we can do that you know we already agreed and entered in and well however with respect to what you just said and what uh trusty quiny is trying to achieve there are stiens that we're paying out that are not part of the negotiated agreement so a compromise would be that we don't pay those that we freeze that we're not

134paying that um however I don't know what stiens were part of the budget that got approved because that was not very clear um in the sense of here's the line item for stiens so um well then I say we request a list of all stiens in the negotiated agreement outside of the negotiated agreement every stien that we pay for everything and we look at them and maybe we don't freeze those negotiated agreement ones obviously because they're part of the negotiated agreement but we understand where we kind of sit with them for next year for the negotiated agreement before we go into the IBB negotiations and we can we can have all of them in front of us all at the same time instead of Peace mealing these come to us at this month these come

135to us at this time of the year these come up to us after the fact or you know whatever I think seeing them all listed out so we have a a better understanding of where all these stiens do you want do you want um just the ones that that the district so you want to see all of it and the fending source so HR Director Brook kenningham let you know in the negotiated agreement we did freeze at least the building stap and they were $34,000 there's language in there on that so it's start that's frozen and so we're not paying those out this year and uh so you'll see again we can put together that list okay but yes there there has been some stiens that have been frozen and you guys approve that um

136all of the stiens really Athletics and extracurriculars are coming out of the lby funds um the eight funds are coming out of the levy funds because we don't receive direct pass through uh for that for state so then they get reimbursed from the state no no no um the maaba we get partial funding because it's part of the funding formula um so we don't get direct reimbursement for maaba stiens but that is State funding and that's great conversation and and saying that but I want to see it in front of me I want a full comprehensive list of every sing we pay I just have a problem with somebody getting St and that has to go to a meeting once a month cuz we go to five and we don't get paid for nothing it's

137kind of ridiculous five meetings month oh yeah sometimes you know two or three that's exaggerating but you know trusty bank if you go to two board meetings and a strategic plan and the long range plan or policy committee yeah yeah can pretty quickly add up just a point of clarification when are you asking for a spreadsheet with names and then each stip that each person gets or are you just looking for for ape stiens we pay out this much this is what we get from the state this is what we pay from the general fund to cover that how do you I I just want to make sure what we bring I don't need names I just want positions like like you guys have leaders get what's a leadership sttip in what is that we

138don't don't have leadership sens anymore building leadership I've seen that on the list before that was from that was from the the building funds that you guys froze so we do not have all stiens for this year yet um would it be permissible to use the stien spreadsheet that director C him prepared for you for last year and tell you the source of funding because they'll be similar other than the building sens that be froze but it'll be similar we don't have all the siens cuz we don't know where sports are going to land um those kind of things and so I I think case in point to this conversation if we use the spreadsheet that was already built and presented to the board we can give you the funny source for each one of

139those and then um tell you what is Frozen for this year based on the I agreement and what we anticipate will we all go through with respect to sports that we don't know what do you mean by that um just if there's an assistant Co I mean maybe I'm Miss speaking on that but if there's an assistant coach that we maybe don't need an assistant coach because we don't have all of the same students participating this year um an activity doesn't have as many students participating we wouldn't pay out that St from this year potentially or we or we would have additional yeah we know what was paid out the last fiscal year yes we're not looking at next year necessarily next school year I don't think in order to get an accurate record we'd

140have to look at the fiscal year that we just completed yes and then we can create a list and show you the ones that you guys froze and that typee of thing and then what we're looking for this year that's the proposal is that I would use the existing list that we have updated through the end of the fiscal year um and just let you know what would what we anticipate to continue in fy2 with the funding source and what we froze yeah I just don't want names I names don't matter yeah it's the dollars that matter of course all staff matter yes it does I'm just saying that for this situation the names don't doesn't add to the no I'm more concerned about the position they hold to and what what they're being paid

141for also I'd like to see what exactly they have to do for that stien because um so a narrative on each each STP and who's yeah who's controlling it who's making sure they go to that meeting is there a roll call is there you know is there any kind of documentation that they're going or doing it or they just getting a check every month or whatever they get you know I mean there's got to be some accountability for it too well I I can tell you for example on our Mentor stiens um they do the mentoring all year long but they don't get the stien until the end of the year so you know if they don't do it then they don't get it but that was just implemented this last year that was not

142something that's been ongoing so yeah the mentor sance has been every June correct but the format yeah the accountability just got put in place so yeah for those narratives to include any kind of accountability that they help help to I mean we have curriculum typ because you're doing a you're doing a what do you call it a pilot for a curriculum so you go to uh curriculum meeting and get a stien that's part of your job extra duties I've seen it on there before though the only person we paid a curriculum stien into was one person it was cuz she H me not for adoption if you participa in the adoption okay we haven't I mean since I but I I've seen I like I ready s that's training that's been for training because they

143came inen for training they had to come in off contract cont doesn't make any sense that's part of your job I don't understand well then the other thing you should probably additional duties is assigned in their contracts you should probably look to Dave their um or maybe we look also is uh the job description because you know you saying it's part of their job but what was the description they were given M you know cuz that's that's the other thing almost every job description though it says additional duties as assigned yeah where on there every job description in the district has that on there that's the last line of the job description yeah yeah well what I'm saying is all those job descriptions that were on the website a lot of them don't exist anymore

144they were all removed at one point and then they're they're under my department yeah little by little um or you saying have them allo them yeah you know because I mean I get I get what you're saying but you know to play the other side I mean maybe that wasn't the understanding you know I don't have a problem with the stiping that somebody's earning that stien like sports you know they're coaching team or something but I just want to know what they're doing to earn that Sten right where's the accountability piece yeah I get you and we I just I don't want them to speak but at this point the stiens outside of IBB other than the ones that are funded by the state have not been assigned to anybody so if we bring that

145list to the to you in August those none of those have been assigned at this point okay that's accurate good any further discussion on the stons da no good okay moving on to the ballot language uh draft ballot language for the supplemental Levy um CFO Grandam has been working with Holly TR Troxel to um to get that written but we wanted just to bring the draft language to you to make sure that it um is what you asked for when we uh spoke as far as um how the dollars are allocated looks fine to me um what we're asking for in extracurricular activities in athletics the million 450 is that what we asked for before it's a little it's more than what we asked for before what um CFO Grandam did was she actually went

146through and looked at what does it what does it cost us so that's the dollar amount that it cost us um last fiscal year uh so we're not making any reductions in extracurricular activities at all this next year that wasn't part of the discussion at the last meeting we certainly when we that's why we're bringing this to you for our budget we did okay there was based based on what was spent last year it was to hold the line and not overspend that line item right this is just for the B this is for the levy for the this would be for the L for the following and yeah and the reason for that is um when the previous CFO put the numbers in um that was before inflation and everything so when Jessica um

147gave the athletic budget to the schools it was based on the dollar amount that was on the levy two years or I guess it's only been a year ago um and so that's why we're having them hold the line because that's all that that we we don't have more funding that we promised so that's why it's different and if you want us to find areas in the Athletics to cut so that we're not spending that much we I'm not looking to cut I'm hearing that we are cutting yes that's just why because we're trying to hold the line with what was promised to the voters because we had other dollar amounts that were promised for other things okay so so then we are scaling back in athletic spending this year okay okay and the reason

148uh just so that everybody remembers that the curriculum amount is lesser is because um we may be looking at a social studies adoption at the high school level maybe middle school high school but not a full K12 adoption because we are struggling with find Elementary materials that actually fit our standards and are appropriate um and then we're a couple of years out before we have to go out for uh to adopt Ela again so when we get to the point where that's coming up again because we'll be at that six year mark then we're going to have to look at that dollar amount but that's why we were able to we cut back but yet we have recurring curriculum fees every curriculum license we pay for I mean that's still but there there is there

149are we have a $200,000 line item that uh Dr Pasley and I have access to for curriculum outside of curriculum adoption and those reoccurring costs come out of that line item right not the adop this is in addition to what we're right weing at a twoyear l right so the second year we're looking at 500,000 as well two years down the road is that going to be sufficient is the question yes we don't have our um math adoption is our the was the first one that we went out and did and we're in our second full year so we have four more years with that adoption before we have to go out for adoption again all of the levy amounts did go up with the exception of curriculum and compensation for certified classified administrative stuff

150um looking at what we're currently spending on Transportation extra cular activities Athletics and Safety and Security needs those all needed to be budgeted higher to meet current obligations so our extracurricular before was at 1.31 yes um was what we had told the voters yes the million for the uh curriculum we had you see these side by side 611 3 million for the staff I'm look it next to each other oh so we're even okay so we are even lowering the staff amount also staff funding by 100,000 um oh because the safety needs were only at 341,000 and we are saying now we're going to spend 570,000 the the dollar amount that um was on the previous um Levy didn't was not what it cost to run the program so we put the full the full

151cost and I do believe that um CFO Grand buil in the opportunity to add an additional safety personnel correct into that dollar amount um should the board um Pro that and then we added quite a hefty amount to Transportation that's because the true cost of Transportation was a million dollars more this year than what we received from the state know why gas is expensive don't we double route kids too yeah even though there's only two kids on the bus we still double route I always see bus is driving around with like one kid on it that's cuz they're the last one off or the first one some point in time only one or two kids on because those are the last ones to I'll tell you my children are often the last ones off and

152they're the last ones on in the morning and the last one's off at night me too and some of those yeah some of those we can't help either you know some students we have to transport one or two send the bus to pick we don't we don't have to the transport though it's not required by law other special and other kids yeah we have to that's but we should have smaller buses too I don't know that we do we're supposed to have some are we yeah you see that limited number on the bus most often it's handicap bus so is there anything that we need to change on the draft ballot language no I think it's good okay um I'd like to pause the video take a quick Break um for like maybe five minutes

153uh then we'll come back and finish the remaining two things and quickly go into executive I have to go do it okay so we're back uh on the record we took a break from 8:30 to 8:39 I apologize for not quoting time and we said take a break um we do need to go back and reflect on the bills um list um it was brought out that it appeared a notary and a bond notary Bond and bond stamp and bond were purchased and um we need to clarify whether or not we should be purchasing a bond as is under the assumption that our our I crimp insurance covers that Bond correct um we are looking to see where where we found that um for an individual correct within the district it does but what is

154is that what ry's pointed out is that iicm is covering the bond we shouldn't have to buy it individually I believe iicm does cover the bond they I believe if I'm remembering correctly um we just need to look into it and double check please so that we're not purchasing those something we shouldn't need to purchase which I know the bonds aren't that expensive well and it's already been done for this right this person so and that was the other thing is that it didn't say who it was for I'm assuming it would be was it Maria don't know you just recently get yours Maria um it was March oh that would be quite late for a bond cuz you have to submit that before the only one I can ever think of as maybe Jessica

155Transportation because in here in this office it's me and Olivia and Maria and all of our bonds are taken care of for the duration of our notary MH and then it could be Jessica's was up I don't know so you don't know whose that was apparently so not it's on one it's in here it is cuz I I read it also I saw it I thought huh okay I was focus on something else all right well we'll move on um we'll just because that's make sure that we double check with IP and see if they cover those bonds yeah I have it on my notes and I will bring that as a followup okay next item up for discussion was the school handbooks um which they do look great um there is a couple of

156under the Lakeland Board of Trustees we have our board meetings on Tuesday and they're actually held on Wednesday so that needs to be corrected and I think that was the only thing that really stood out I have a couple of things on there you uh High School is two words so that says Lakeland High School and Timber Lake High School those are two words it it back and forth so I have to go throughout the whole dock cuz oh it's autoc corrected sometimes it puts them together sometimes it puts them separate and then can we make sure that when there is a section and there's a title for a section that the title is on the same P like yeah at a space so that the title is with the section that it's titling that

157happens a few times throughout okay I went through the whole Dock and updated all the policies so those are all updated the only piece we wanted to add was um the language for the service animal once we have that completed so that'll probably come to the board in August as will this come back for approval so I'll I add that but I I just have a line for it because we haven't brought it to the board yet my other question with the grading scale it is is it the intent that if a student has a 90 that it is the teacher's discretion or the who decides if they have an A or a b or should it be 80 to 89 is it's a b so that's it says 80 to so we'll fix that

158I could just see a a kiddo having an 80 and being real upset to have a c or you know just and I am curious um on the language for determining valedictorian and whatnot CU I know that um it was brought to this board that lakeland's reamp being theirs but are both schools doing the same thing now so that it's reflected they will want uh this uating or this Freshman Class graduate so Timber Lake already moved to one validator one solatan Lakeland will move to that so the incoming freshman now will be one in one so they'll be on the same page but um I think it was two board meetings ago Mr Hoffman talked about right yeah but should the difference between that be noted for the different class ranges so that the incoming

159freshmen don't think that that's going to ALS cuz then we're just in the same boat three years down the road that we are Nowa it well the biggest thing is is I just wanted to make sure both schools are uniform um I don't know if it's in here but graduation Timberlake got to wear military sashes and Lakeland did not so it needs to be the same across the board what do you mean they did that so it wasn't a personal choice they were told that they could not wear them no it was told that they Lakeland moved away from it or something I don't know why does the cords instead of sash oh but the cords are underneath and then like timberl had theirs out for each branch of service why were the cords underneath

160their robes just I just noticed it it's not the same it should be the same it should be nobody listed no I didn't oh yeah see I didn't cuz I didn't recognize CU I was like why is why is there nobody in the military yeah I just thought there wasn't they're red white and blue cords for Lakeland I don't know why we can ask why we don't do I already talked to Jimmy he said he was going to change it so okay I didn't know if it's in here or not we can add it yeah I I I think whatever honor a student has earned should be put on display I mean that's you to find a walk yeah exactly good catch D it is nice to be able to see that CU I always

161thank them for their service with as well sep wasn't there this year I all the previous years thank you for your service or for being willing to serve any further conversations about the student again thank you for making it uniform and so they've come a long way yeah they have and it looks great yeah I'm striving for better the consistency and yes okay moving on to a work session dates we need to um pick a date for the curriculum and data and the Sip and the superv supervision and evaluation plan um which um the supervision and evaluation plan is about um the IPL PS that's for staff um however we also need to put a date in there for when we're going to prepare the superintendent's evaluation um so if we can do that sooner

162rather than later I think we'd be like making progress moving it before the deadline the day before theine not so much giving her her evaluation but we have to prepare it yes and you know when we prepare it in January it's kind of point but we didn't do that this last year I we should put that on record we were ahead of the game but we could be more ahead of the game so suggestions let me know all right will we have a workshop or a work session next week I believe won be here what I won't be here well we're letting you know you have to be here or be square we have technology you can zoom in are you really y you're what I'm out of town well okie dokie on vacation once

163in a while you went on vacation already multiple times last year when was your anniversary my anniversary in June but you were not here on your anniversary my anniversary day well didn't you go on vacation with your beautiful bride take special yell special that was last year was in September last year October okay okay let's see listen here miss Georgia Tennessee I don't know where you go Chicago New York City New York City get I'm not going anywhere now conference you call it I do I go multiple conferences I learn lot but you know I do have a kid out there so got to stop and say hi see in a while once in a while I'm just gone from the 16th to the 20th okay there it is okay so Dave when are you

164gone the 16th through the 20th so can we go for the 24th sure two weeks two weeks from the day which meeting is that going to be Workshop the curriculum and data can we do the Sip plan in the same is M um I think we could because the data is going to be important for Sip and I think we have our curriculum things dialed in enough now there's not a lot of new information but it's just kind of making sure everything is out and available and if the public comes we can answer questions about it so I think we could um the SI plan is due October 1st uh but if we're going to make any significant changes to the supervision evaluation plan that has to be approved by the state board or the

165State Department of Education and it would be nice to have that approval before the principals are and the teachers are back so that everybody knows what that looks like are they back um the end of August so if we could do the supervision evaluation plan first and then do the Sip in August that still gives us two months to get it to the state or six weeks okay and Bob you've mentioned that you know with our evaluations they should be more like evaluative something like that yeah yeah it helps or at least it should so why we landed on a date did we pick July 24th for the supervision and evaluation plan so two weeks from today with the curriculum of data afterwards doesn't have not the same not all on the same day those

166two can be together the curriculum and the Sip but the supervision and evaluation we should separate separate o' yeah and then when do we want to do do we want to do theay on calendar okay the curriculum and sip two weeks after our regular regular board meeting in August so the 28th or is that push it out too far um no I think if we the work session um on the 28th we could we could bring the final draft to the board at the September board meeting for approval and then we can send it off then we wouldn't have to have a special meeting just to approve it correct that'd be great yes and I think I mean we have that pretty well dialed in so um okay so August 28th you said 28th two

167weeks after our August 20th would be the SI curriculum data and then we'll have curriculum in the district office for viewing from the end of August to the end of September for the public 6:00 pm y thank you sorry what date was it August 2th okay so the dates are taken care of and Randy was kind enough to consolidate three meetings into two job B and ensure that we don't have to hold a special meeting to approve something yes dang all right moving on um unless anybody has any further conver conversations on these dates there we go um Bob you asked for the Lea president uh to be brought back up for discussion yeah you know maybe it's an opportun time to have a little bit of discussion Jason's not here this evening I don't

168know if that's white design it usually shows up but it doesn't really have so much to do with him I think as it has has to do with the position itself right and uh how how that's coordinated and utilized by District administration that sort of thing you know we've kind of going around the map here on know how to deal with some of that I understand concerns that know some of the board has but I do think it's important that we recognize the value and the importance of that position particularly as it to relationship with the administration so you know to properly recognize that I think is the question superintendent offered a a solution the last time we around which the about to to pursue I don't know if you had any further thoughts about

169that or not um well I think in light of the conversation about stiens um I I don't know that that would be rout to go but um I would like to I it I would like to see him have the ability to attend um the meetings that um that he attends because of the the work that that he does on behalf of the district um not just the the teachers um and so if it would if it worked in uh Lakeland Middle School's schedule um that perhaps instead of uh one prep period that he has two which we have done with some other positions and that allows him to have one one period out of his day to be able to meet with um District administration and then he also meets with the principles to

170talk about um building concerns so that would be my that would be a good option and that would be dependent on whether it fits um it works for the schedule for l Middle School I have to check with the principal when we have a principal right we're working on that so um I do feel I do really believe in the in the um the positive relationship working relationship we have um that it helps with the culture and the climate within the district um which just creates a better work environment for everybody um and it allows us to be proactive uh in dealing with situations that arise instead of kind of holding everything close to the best and then we have this huge list of things that we have to deal with through IBB um which

171is what we used to do so um there's a benefit there for the district being proactive as opposed to re correct after the fact something expl and we uh we meet with the um the Lea uh Representatives once a quarter and just kind of check in about how uh how we think things are going the direction that we are seeing the district go um and as a team we've been really strong at problem solving um which has also been helpful in being preventive and proactive so what are the Lea repres Representatives um each building has two elected people that um that are their Lea building they call building reps and so those uh the building reps meet with their building principles and uh regularly and talk about how things are going in the building and

172if there are concerns that are being brought to the building reps they will go and talk to the do they receive stiens as well no have they ever no no I don't think so okay so they're doing work as well on top of the president okay I just know we've been in a in a bad place before when we didn't have good working relationship with the association and we've been really intentional in building that um with the current leadership for ELA and it it it definitely has made a difference for us um as a district and so I guess I just don't understand if I mean is the district asking the president to do things that's not part of his job as the president within that organization or is the president in that organization doing

173his job and now the district's paying him for doing his job that that's what it looks like to me and that's where I really struggle because if he's within an organization that collects dues from its people that they represents I would think it would be up to that organization to pay him for his duties if that's really what we're talking about if we're not saying you're expected to do XYZ you know I would I it's a hard cell for me to say oh sure let's give him a a financial pat on the back for doing what he was elected to do by his people that just doesn't make sense to me I guess and while I respect that we have a collaborative relationship if it's that money that's making it collaborative then we don't have

174a collaborative relationship right yeah I'm not and I'm not talking about a stien um I'm just I'm just um looking at a period a day where I I know we have the ability to meet with him um and I we I do ask that of him that we meet regularly um we we meet every week um just to check in and see how things are going um so if you have a rep in every building they should handle that building unless they need him right that's how it works so why does he have two periods well every teacher gets a prep period to right right so it's one I'm just asking for one and um our schedules are um so packed in the afternoons with with meetings with community members and different groups that it

175is challenging for us to find time outside of the regular school day to meet with him so to be able to have access to him during the school day is easier for us basically so I guess it's a little bit selfish on my part um and also for uh Jason to be able to meet with or whomever the president is because this isn't about the person but more about the position to be able to meet with principles um because he has done a good job of building the relationships with each of the principles so he he does meet with them regularly checks in with them um make sure that their building reps are actually meeting with the president or the principal so that there's open communic ation there um principles uh have a lot of

176meetings before and after school IEP meetings staff meetings um RTI meetings mtss meetings so to have an opportunity during the day to hold those meetings is helpful so you know I think we got into the statement thing a few years ago by some ulterior MO and I'm not suggesting that's a good way to do that at all but I do think it's important that we recognize and show that we recognize the importance and the value of that working relationship just describe and one way to do that is to to provide that ex period to provide the time for those kind of meetings discussions I think that's important I think we to recognize too I don't know if all of us have actually looked at the survey the data that Lisa provided to us if you

177haven't looked at that you ought to because there's some stuff in there that's not real pretty about this board and part of that is based on the fact that I think the perception is there's intense working relationship uh board and staff staff including the laa kind of loed into that but you know because not all staff are members right what is it about half roughly I think I don't remember the numbers I think it's around half but you know once again I you know having been in that position I know how important to have a conducive and collaborative working relationship with people out here out in the field and uh if you if you aren't willing to recognize and demonstrate that you recognize the value of that morale fact what did you do when you

178were superintendent to recognize the value in that position say what did you do when you were superintendent to recognize the value and the position of the Lea president leis was President uh you know I mean I think we had a good working relationship we had a different kind of of negotiations process which was probably more adversarial and so consequently that aspect of it probably wasn't as good as it is now in the district you know in all honesty uh but other than that you know I think you know we met periodically U might say name because you and Patty were pretty close together at the time uh I think felt comfortable and come to me at any point in time and I I likewise with them so what did you do to show the value

179of that relationship did was there any compensation was there any there was never compens okay I know where that came from but what you're asking this board to do I mean if we give him an extra prep period I mean we are in a sense paying him because he's not teaching he's doing Lea work on School District time I I just think that that's not appropriate okay but that's my opinion um entitled to it thank you um so because the prior Administration now what I saw a lot of was we just throw money at people to make them jump through the Hoops we want them to jump through I I don't agree with it condone it I think it it led us into the situation that we are now precisely precisely and so it's it's

180U kind of an issue of how do we get out of that graceful way without creating more tension and anos well that's that's just my things got put into place without word approval and it you know it is what it is we are where we are at and you know we're fa ing having to go to the public to ask for Levy dollars again for salaries and I think it's going to be a hard cell when you know money's going to things that the public has constantly been like stop but we're still doing it so I I just I think that if the president of the Lea um feels any president of the Lea feels that the district should be compensating them for doing their work for the Lea I just think that's a completely

181wrong perspective well and and I don't necessarily disagree with it when you define it that narrow but what I'm hearing and what I'm observing is that the kind of work that's being done broader than just for the Lea and I think that's you know what Lisa has described in terms of what kind of meetings they can have what kind of discussions they can have kind of problem solving that they can can periodically do benefits the entire School District not just membership and that's you know that's important to all of us I think we can benefit the district as a whole let's that's I have a question so it's called the Lea right and they pay dues where are those dues go to um a small part of it goes to their the actual local Association

182and then the and it goes the Nea IAA Idaho Idaho education it does it go to the Nea um I it's the state branch of NE BR yeah what gets me is like I just don't understand to be part of a union and then you write the board a letter how disgusting it is down south and all the stuff that's coming out there and you're going to support that you're going to you're supporting crazy stuff you know and that's my problem with it but yeah you know up to his credit I think he identified that here locally we don't buy into that I agree he's a facilitator in helping not to buy into that right but we also paying them money to facilitate their ideas to push agendas that are pushed to the state level

183to pass laws no we're not we don't we don't they don't have packs and stuff like that well they do that's individual member de pay our are going out of their pocket they have their choice right you know I you know I try to to to to make a point of this because I think it's important to the long range health of the district if I didn't believe that never pursued it as as much as we have so far oh and I resp is not you know open to that you so be it you know I can live with that but I think it needed to be L on the table I mean every every Union I've seen they get so many hours a week to do Union business then then I think it was

184like 3 hours you get 3 hours of me to do un business or whatever it is 3 hours I don't think that's terrible I mean you're still representing the people in the union or the association but I don't know every Union is different so it's hard to with all the ones I've ever been in our rep got 3 hours per week to go take care of stuffff so were we would be giving him five but little less less than five because it's I think they have each period is 50 minutes but are they being given that through their Union or are they given that through I think it was negotiated in a contract with the Union you know because but what I'm asking is who's paying for that is it they just left work you

185know Union compensated them for doing that is that correct I don't know I'm not sure that fair I know I know the bigger unions like when I was in the furniture Union Workers Union they paid their reps the union paid but they also got they were huge right so they were they were always gone or and they you paid for everything so everyone's different well I mean I'm not opposed to re-evaluating this at the end of the year or come IBB negotiation or whatnot I mean to see how the working relationship fets out for this year but I just I don't I don't think the level of collaboration and cooperation is going to change um I mean that's just that's just how we interact with each other it it for me it just really is

186about time and having access at a time that works for me outside of the community meetings that that was it of okay I would propose that we put an agenda an action item on for August for the Lea for the laa president okay that's so cool oh here I'm sorry I've been playing with it there you go I um okay any further conversation we need to have on this no I think we already voted on it once but I guess that's our motto we just keep voting okay we're moving on to isba because Bob you asked that that be on the agenda I appreciate that was there okay are we going to discuss it are we going to talk about isba oh now we're off the next yeah I you know we we had the

187letter which I think was referenced at the last meeting when I asked about this and once again you know I mean the board can do what they want I I I personally and I I stated it before I feel hypocritical when you utilize what they have to offer but you're not pay for any of it that to me is unprofessional I'm sorry uh I don't think it's appropriate you know we do it uh we get away with it if you can do it in good conscience I guess it work hard to you but uh I just don't think that that's right on the other hand I I do think there are a lot of things that that the uh Association has to offer from a board professional standpoint in terms of the ability to to

188uh go to the regional meetings partip in the in the State Convention my time as superintendent I always enjoyed and appreciate far more of the isba uh convention than the iasa convention I don't know how it is nowadays but we usually got um you know much better speakers and much more uh interaction between school districts and that sort of thing at the isba convention and that's why I really liked it appreciate it you of course you know you got the insurance thing that's uh a piece of it there a lot of different different pieces of having that membership I to me it's it's valuable a lot of different standpoints once again you know if the board says that's not our cup of tea then so be it well I think the policies that we have

189are from what we paid the $6,000 or $4,000 or whatever the additional add-on fee was to have for 2 or 3 years cuz I believe we had it and then we just uploaded the documents the clerk did previously so that we could eventually have that information when we got to that policy I'm not 100% sure on that but I believe that's what occurred um so they were already paid for um what may not be current as any new legislation from the time that we accepted from so for last year um but I don't believe that it's that we're getting brand new current isba policies we have the policies that we paid for before that we haven't gotten to yet so so you're more aware of where that's come from because we did pay for them

190it we did we did um which was a struggle because initially we were told we wouldn't be paying for them we didn't have to pay for them it was part of our membership and then lo and behold no we had to pay more money on top of the 68 or 9 I don't 9,000 I think we paid for our membership which the membership was rather Limited in what it actually provided because anytime we went to a conference anytime we went to anything we offered we had to pay more money yeah everything costs didn't give us anything other than to say we were a member right if you wanted policies if you wanted training if you anything we had to pay on top of that I do believe the money that we do receive from the

191state actually funel through them down to us it didn't come straight to us which is always kind of questionable to me um because we're supposed to be reimbursed or given $6,600 it's in statute that the board's given that forain training in advancement and it always went to a membership with the isba um so I have I'm aware of other districts that are um uh letting go of their membership with isba and they're trying to find something um not quite so more in line with their uh philosophies of Education um but I mean if wow I mean I one of the things that I that I actually respect the Asda for is they you know they've been away from that membership with the National Organization over philosophical issues and I think once again that that demonstrates

192the the culture of IO so to speak and you know the culture that we try to impart you know on behalf of our community various times and so in in doing that I think they've said it was over that issue two three years ago about yeah I check it on parents and all kinds of stuff and nsba sent a letter to the White House that old Fiasco so I I I do respect the isba for that the other the other thing is the isba and and the Idaho Association of cities are the two preeminent Lobby groups in the state idah on behalf of local government and you know they do a lot of work we get the B once again we get the benefit of of that sometimes via the state department uh saying us

193you know what's happening with legislation we see and so forth but the the iSpa is is the group that really represents school districts across the state of all when it comes to dealing with legislative issues I don't know at least that's still a case or not we always ask that and so to uh to be supportive of that effort I think is is important the way we do that membership okay I hear what you're saying what would you like to where would you like to go with having this topic on the agenda well I I would like to to see us renew our membership but you know that's up to the board as a whole to make that decision so are you asking for that to become an agenda item yes okay can you not

194that down please so according to some of the last correspondents we got from them you can buy their policy manual the full inclusion everything for two grand you can do a rewrite for four or a blended rewrite for seven on top of your annual fee and only I can find top of my head is from 2020 we were paying $978 a year just the membership and then we'd have to pay extra for so bare minimum I don't know how much the membership is now but that's a bare minimum of 12 Grand say just for the policy and membership you also got a an insurance rep through uh no you don't we went through that there was a um that turned out to not be the case um it was a line item that we never

195got it was blank I brought it up it's back in one of the meeting notes um and we did not even before we didn't uh get anything for that it was it was a blank line item that we never realized for some reason I don't know why first year I was on the board we received yeah that was one of the deciding factors is that there was uh I believe there was no and I forget what it was it was on one of the papers they had supplied to us somebody had given us maybe it came from the old CFO well to my knowledge I CRM increased everyone's rate this last year so if they increased all the rates there wouldn't have been any rebate I don't know insurance companies are doing wild things right

196now oh yes they are yes they arear Police Department just had their big1 million 12 million probably looking at that all goes through iamp so we have the big um costs everybody pays a little bit yeah okay so you've got that for isba um are we good to move on to the next item yeah just make sure that we're if we did get rebates if we could have that information I our next on cool thank you good J thanks we have a student hearing date that we need to pick school's out for summer this is it these are the ones that were cancelled is this for the ones that we no separate yeah oh shoot sort of but not really okay um we can discuss it in is it possible since we have this I

197don't know if it's too late the special or the work sessions next week to to hold the the 24th the work session on that's what I'm wondering or the 24th does that give enough time for statutory obligations of notice no okay so then we cannot do it next week what what about the 24th um I'm down that that's fine me so we'll just add it to the 24th good okay perfect we just PE back on we're already here just correct we'll do the the first first still still leaving it at 6 yes work early no I've just been gone for for a week and a half I should probably actually be at work for come on okay and then I asked by the city of rra mou to be on here just to be updated

198um because it has not been brought forward yet and um you've mentioned to me in casual conversation that it's just sort of hung up with the attorney but then you've also mentioned that you've been talking to Leon um throughout this process I have also heard that the city has already come in and blanketed our calendar for uh School uh needs and you explained to me that they do that and then they come back and then they tell us what they don't need um I personally think that needs to stop uh they should not have exclusive priority over everybody else that's just ridiculous we don't have an active mou with them and it seems to me that they're not very um prompt on helping get all of that resolved on top of the fact that it

199was brought to the attention that they have come in and said we have to remove all of our signs can you update us on that please yep so we found that out today we um Jessica and I met with um Leon the city administrator and then also Emily the City attorney um to go through um uh and talk about theou so previously theou um I can't remember the exact date but more than 20 years ago um parks and R Park and wck got uh priority for facility use for their teams and we at that point in time uh they waved our permitting fees to add on to Lakeland High School so once that was done to your point they have had all the benefit of thatou and we've had none and so when um Jessica

200found theou and we realized that and that nobody had done anything with it for so long we met with Leon and let him know that um if we were going to continue theou that there needed to be more give and take and so we we offered some ideas so uh one of the things um that we asked that is on there is that the city continue to pay to irrigate um and pay for the water on the um the land grant um use and yeah LEL high school practice football Feld um there is a a court case out of Lewiston at the Supreme Court level um with regard to cities not charging themselves for watering city property that that's a um misuse of funds um so there is a potential that depending on how that

201comes out of the Supreme Court that they'll have to actually charge themselves to to pick like to water all the parks and those things which means that those costs are getting transferred to the taxpayers obviously um so that is staying in there they will have to put a meter on on that property um so that they can build themselves basically if that's what that's what happens so that's on there um we did ask for uh the ability to wave permitting fees um we paid $7,000 in permitting fees when we recited Lakeland Middle School um so if we get to the point where we're going to do well any of this big work uh on any of our city schools um we would be able to wave the parts of the permitting fees that AR related

202directly to the work a person's doing because the city has to pay for that work so that would be a cost to us but so if an inspector has to go out building inspection right yeah we we would make that payment but we wouldn't make the big $7,000 payment um so that language is in there um um they uh they put in there that they will continue to um employ and try to hire um crossing guards because the majority of the crossing guards we have in town right now are actually employees of um the city um uh that they but we pay for them correct I I when I said that I just was I just was remembering I think I saw in the bills list pay for crossing guards so that will be new

203that they will pay for that that's in theou um uh I'll keep billing us for they just basically said that that if they're unable to hire it there's no obligation for them to rehire the position that would become the responsibility of District so we're still paying for that and then that's no and the SRO agreement was in there that if for some reason we don't have a separate agreement for the SRO that they would um they wouldn't bill us and we wouldn't pay it essentially um there's no obligation there so they're just outlining that one um did they still have because one of the things we also talked about was um they are interested in working with us to um refloor or Elementary gyms to put either wood floor Twin Lakes type floor down and

204not carpet that's not in that's topic of discussion that was a topic and there was also a discussion about not doing first right at all schools um just a handful of schools um so Lakeland High School and one of our elementary schools I think they would not have first right at um they would only have a handful of schools that they would have first right at so that it would be more equally fair for um Club teams and things that are cat to um to have use of space um they were very amenable to that um caveat um and then they threw in the sign thing yeah so I'll talk about signs but the other thing that came up today that was just to have in the back of your mind um they will break

205ground on their new city hall all in the spring and anticipate moving into it in two years um and so the City attorney said we're wondering if the district would be interested in a land Swap and I was thinking what land are you talking about they would like that the land that you're that we talked about earlier Rocky stuff behind Mountain View that we tried to sell and couldn't they'd like to turn that into a park so what what they what they offered and obviously the city council has to weigh in also is that we swap um and they give us their current city council building city hall building or city hall building and we would give them that land behind M piece of property is worth way more than that I don't that's seven

206acres but we tried to sell it and nobody want buy it right now yeah I say you'd have to get an appraisal and go I mean you'd have to anyway they just they brought it up they brought it up as a as a possibility and so that was interesting information today and um as I learn more I will bring it forward to you and and again it was just a conversation there's roof issues there's roof issues on that building there's reasons they're getting they're moving out not just that the city is getting larger but there's yeah okay I will if it comes up again I will bring that information to you the signs so there's a city ordinance that says that businesses and organizations can have a sign on their own property they cannot have

207a sign um on a different piece of property adjacent to like a roadway or I don't know the exact language but there a city ordinance so every one of the companies that has a sign just on the fence line on 41 um is in violation of this city ordinance including this city because they have a sign up there right now for a r base so can I stop it for just a second when you said facing Highway 41 is that junior high fence both lakel high school and like the middle school because that those fences don't water the highway or the high school the I'm talking about the one that's a long Highway 41 on the um runs the whole length of the front of Lakeland High School we have fences or we have signs

208on the intersection yeah oh just as you come across the bridge right in front of you it's there's 800 but the lak high school has been selling the opportunity to businesses to sponsor do a sponsorship for the high school for their extracurricular program and and you know they pay $500 or $1,000 and then they get to put their sign on the fence so what we heard today was that that's a violation of the city ordinance so there are two which ordinance is it I can tell you it's ordinance 611 adopted 92822 specific to city code 15-10 n off premise of signs title six if you look up just 15109 or prise lines in their city code it'll come up so I can read it too I have those businesses um so we had to go

209take the signs down today we and we will call all of those businesses be sure to tell them why oh we will um and we were given options and um so we will and I talked to Jimmy today so we'll we can put their their signs can be on our property they just can't be outside the fence line facing the so we could so you could put them inside the fence basing the road they can't be on the outside they have they could be inside the fence internally internally and I don't understand the why behind that but that's what we were that's what we were told um we could put them on the the baseball field fence line there's still there's still room along that that's internal that's part that's on our property or they

210could go to the city and request a conditional use permit and if the city council grants it then they they can put their sign on the fence so that's that's the issue with the sign okay so I want to make sure I'm clear on this we're talking about those banners that are mounted on the outside of the fence right directly in front of the high school and the middle school they each have some and are we talking about the signs along the Pence of the football field over so those two instances all the rest of them are not a problem right it's just the ones on the exterior fence line facing the highway okay and the district can have like our registration plan up because it's our it's our business sign so we can have

211that up that's not an issue it's the other businesses signs right so that requires conditional use for because it's an off premise sign according to the ordinance we are not in violation of the ordinance the businesses who have signs on our are in uh contct when did this get passed or 202 2022 yeah and the city just brought it to our attention today well that's the thing is that they've been doing it so it's already they didn't follow the law that they passed it's already you're already using it it's just like an easement been using it for so long you can't stop people from using it okay so what they're saying is that in order to to place those signs there needs to be a uh conditional use permit by bu internal and each yeah

212each business has to request that we can't do it for them um or we just but there are signs that's where they're missing the point I I wouldn't to begin with I wouldn't do anything yet because then we're saying okay you're all right we're all wrong they've been there forever in a day there are signs we we are advertising the people that support us they're ours I mean are they going complain if we put up a Rath day sign or we say vote for whomever I mean are they going to complain about that no there are signs I I would push back on that I I wouldn't lay down that quickly and that's just craziness I think we already have because I believe the signs have already been taken down by our people today I

213can put it back up but we can put them back up if that's what but well I'm just I'm just a rule follower so I was told that we were in violation of City well we're not though yeah yeah here's the thing businesses are right that's but we also AR to put the sign up so right so we bought the signs from them we get their artwork and then we put up the banner for them right so and they give us money to support our Athletics and there's got to be a different way we have to have there maybe we have to have our logo on there like at the very bottom corner so it shows that we could say proud sponsor of Lake School District and put right their and then put their little

214advertisement below I I I mean that probably there's always a work around sure we can get legal involved and have so much fun but absolutely well it's just that we've been do the thing is is that it hurts the kids' program exactly right it's not going to hurt us or even the business or but it's that you know they they're supporting their kids in the community I mean that's my suggestion I I I like the idea of of adding something proud from our district so that it's very clear that it's our sign yeah not the business sign yeah it wasn't like the business came and said hey can I hang my sign on your fence what if we say Lakeland joint school or whatever school thanks this business for their sponsorship of our right yeah

215I think we just the language on the sence then it's not an off her a sign technically CU we're just because it's now it's our sign we're just saying thank you right to our sponsors perfect and if they want to sponsor us we'll put up a sign too thanking them otherwise they need to get their wroom days signed wait that's the chamber we sign for the wroom days they acknowledged that they were also out of complaints with the code not only yeah I so okay get that remedied yeah so they're not being very uh supportive of the school district not well not only in the school district I I can't I can't believe that they're so ignorant that they would offend that many businesses yeah exactly the whole Community yeah you know they don't have

216a sterling reputation when it comes to with business people anyway right and they just gine on fire by I got calls they they're they um planning and zoning committee must be new people I think it's their M well Planning and Zoning would have that's 2022 that would have came from their committee but whoever is on their committee came up with that idea for whatever reason sparked it and then of course the council voted said yep okay cool but so right now does the city have our uh calendar blanketed they haven't they they will submit their thing they were going to get all of their requested by a specific date early um which is not something that they've traditionally done so that we can kind of see and fill gaps yeah but we should have priority

217they do we do have priority our our though not a handful of schools every school should have priority our clubs support our extracurricular activities they would be cutting our throats I mean volleyball baseball softball everything and they still get to use our Fields they get to use soccer fields they get to use the baseball fields and whatever else they want to use when it's not when it's available they don't get to tell us what we going to do well when theou comes we can review that language and see if we agree with it Y how it's specifically written I just want to make sure as a directive that they are currently not on our books for this next school year until thatou is in place cuz I think it sets precedent saying we have this

218mou but you know you can still do whatever you want and then eventually we'll get around to putting the right PL paper in place well then you know so many years ago it probably didn't matter much because how many people were in the community and how much is going on you know yeah we didn't have club for right you know so but things have changed the community's grown you know you know student so everything just needs to be updated you know so the intention is for is to be able to bring theou to the the August board meeting okay perfect um so just to follow up on the signs um we are going to call those businesses tomorrow and so I we will just let them know that we're we're going to tweak the signs

219so that they become our signs and we'll be able to put them back up um they have a Cricket Maybe we could just put a sticker on there right now sorry I mean there's always a simple solution before we y so um anyway I will let them know they're go that they'll go back up um and that we have a work around um and I maybe we just create our own atast sits above all of them that says we thank our sponsors and then it becomes oh there you go like just have that run across the top and then they're all listed below a uh um our current mou with the city has specific language that says the agreement shall be effective upon the execution of both parties and shall continue until January 2nd 2008

220with an automatic renewal each assessive year thereafter unless either party gives the other written notice 30 days prior to the reval date so technically we do have an enforce mou with the city of R cuz it just automatically renews yes so I just would like make that CLE that we do have calar uh it does um Days by City well I think by the fact that we brought up the fact that we need a new mou in place that was our notice I think that could be easily argued so um they should not have free reign within our district and be doing stupid stuff that we nor did a previous board have the ability to encumber us that's a board true so very true I haven't be say that okay so anything else on the

221wrath from mou um we have no possible action items dates to remember policy committee has been bumped up to 9:00 a.m. on Thursdays um sorry it's okay just thr um board member input for I'm sorry can you say that again policy committee meeting has been bumped up to 9:00 a.m. for the summer um do we have any board member input for future agenda items we did acquire some things throughout the meeting I will starting in August um be bringing an update on Levy activity so that you are aware what we're go to there's a school district P saw that they're built in two new schools sweet should go down there and see what they did well they got parents involved which is what we're doing that's where are they at oh salmon they had had

222years and years and years of not getting it passed and parents kind of took up the mantle and they were able to do it good on that note um I need a motion to enter new executive session pursuant to Idaho code 74261 moved second motion a second we a little call chair Thompson yes Vice chair Bane trusty grome yes trusty quinby and trusty Jones yes thank you all right on that note thank you all for coming and staying I hope you feel better ly thank you all right so we've come out of executive session there are no uh possible action items so we'll go ahead and conclude tonight's meeting it is 10 43 good oh with a