001through the first two people actually [Music] got down to the sand and all kinds of to your trail. >> Yeah. So for summer fish Hello. Hello. [Music] Good. Good. >> Five places. We don't have they haven't signed neither one that she comes in agree. >> Yeah. No, no, no. I know. As long as you're so it doesn't matter. >> Okay. Today >> is that [Music] was Yeah, it was pretty cool. >> Yes. Yes. Thank you. Good job. We're being all special. >> I know. I was going to send out a reminder without >> Yeah. >> Oh, that's right. But we're not. >> No. >> Why would you say >> it's a little obvious difference? >> Yeah. Yeah, that's okay. Whenever I saw you, that's what it was. Yeah. The tree was great. One tree. While
002we were sitting there came up I know that doesn't All right, it is that time. Then we'll call the meeting to order. >> The pledge is not on the agenda. >> It's not. >> We can do it though. >> Everybody else is ready for good with it. Hold it. >> Sheriff. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Music] >> That will call the meeting with order. Uh at this time I'll take a motion to approve the agenda and or addendums. So move. >> I second. >> All in favor? >> I make a motion to approve the consent agenda. >> So approve. >> I'll make a motion to approve that. >>
003Second. >> All in favor? >> Okay. New business. approval of the collective bargaining agreement between the school district and the MHEA. So at this time my understanding is that the union has ratified. So um I would entertain a motion to um accept the collective bargaining agreement between us and the association. I'll make a motion to accept the agreement for the association. Second. >> Any questions? Okay. All in favor? >> I. Anyone against? Approval of restrictions st on staff travel and conferences. Mr. Gilbert. >> Mr. Chairman, members of the board. Um I asked for this to be on the agenda this month just to have a discussion on what we're trying to look at as far as some things we can do to help control costs this year. knowing that uh budget is going to be
004tight this year and so I wanted to to get have a discussion with the board on what you would like to see with this and so part of the issue we have is professional development funds are not um what they've been in the past predominantly Jeff's budget pays for a lot of our professional development and a lot of our district leave uh that money this year is allocated to our professional learning communities. And so there just is not a a large bud budget this year to approve district types of leave. Um doesn't mean that people can't go to them. It's just that there's going to have to be a different funding source for subs and travel and those kind of things. Uh, one of the things I'd also look at is restricting our coaches uh,
005professional development budget. The board set aside about $30,000. I believe it was three or four years ago for coaches training. And I think that it would be wise to also look at restrictions with that. I think anything that we have that is staff taking kids to things that needs to stay as is um for the benefit of those kids. And so I I'm not looking at any restrictions with that. This is more about trainings that our staff is is looking at attending um that in the past we would have been able to cover uh sub costs and travel and that kind of thing primarily again through our title funds that that were there and so just wanted to open that up to a discussion. >> The 30,000 that was set aside before was that title
006funds? No, that was just a separate discretionary line item that the the board had uh set aside and and I think it was three or four years ago to give our coaches the opportunity to attend some professional development. >> How often was that used? >> It's used every year, but the amount that it's used just kind of depends on the year. I can tell you football is the predominant user of it, but we do have a variety of different sports that do use that account. Um, basketball is another program, both boys and girls that use it a fair amount, and we actually did have a cross country coach use it this year as well, too. >> On average, how much of that is used, annual? >> I you know, that's that's a good question, Trusty
007Bingan. If I was going to make a statement on that, I'd say the average is probably around 20,000 and 30,000 that's been budgeted. Um, some years it's more, some years it's less. Uh, I think one of the things to keep in mind with a lot of the PD that's available in this day and age, a lot of it can also be done online at a pretty tremendously reduced cost. And so that's for the coaches and for the staff. >> Yeah. >> Oh, >> I'm sorry. I didn't hear the second one. You said it's for the coaching, but >> the online stuff. I said it's for the coaching and the staff training available online. >> So if we were to cut the coaching one or at least have it apparently. What kind of guard rails are
008are there in place for the coaching? Is it they need to look at online conferences first? >> Right. >> Is it or they just pick what they want? >> Right now it's it's up to the discretion of coaches as long as the funds are there. It's it's typically been a first come first serve type of scenario with it. and and so you know the the guidance on it is just that it's you know number one a valid conference that they're attending and so they need to have that information provided but it it's really been pretty open-ended to the needs of the coaches and I think there's value there but I also not sure that this is the year to allocate $30,000 to that if we're also looking at restricting um professional development for our our
009teaching staff. >> And again, this is it's just where we are budgetwise with this. You know, we we're anticipating uh having a a pretty healthy decline this year. And so trying to look at things that have um not as much direct impact on the kids, knowing that that the training is very valuable for our staff and for our coaches, but it's one of those ones that I think this is a year that we look at having some guard rails in there on on what we do with that. And again, I I don't want We've got a couple of CTE folks here and this this will impact them. You know, I just want people to know we're not saying you can't go to conferences. It's just that there is not funding for district leave or district
010travel expenses built into the budget. And again, with Jeff's budget uh being allocated predominantly towards professional learning communities this year, we don't have that extra wiggle room in there. >> So, um we brought up with the CTE. So, we know they get some of their own money. Can that money besides paying for their conferences and stuff, paying for their attendance to the conference be used to pay for the substitutes or used to pay for the um the travel and cover those costs? >> Yeah, there there's definitely some flexibility there. What I will say is there's also things that they're required to go through um within their professional development plans that are on file with uh Idaho career technical ed. Those are things that I think you still since they're a required thing for that employee,
011we need to make sure that you know that is covered from the district. But I think it's any anything that is optional that needs to be something that that program looks at how they're going to cover the funding for it. any program that at this point any program will get money used for that stuff with the cell phone any kind of optional training child conferences that type of stuff. >> You know, we've got people that districtwide, one of the biggest ones that we probably send people to is the IETA conference. That one will not be funded this year. That one is a is a conference that he has staff from every building going to. And so again, you know, it's my hope with this is this is a shortterm um restraint that hopefully we can
012have some more flexibility with that as as the budget uh hopefully changes. I don't anticipate much from the state this next year, but hopefully down the road. >> You know, I just wanted to throw out there that I truly believe that in years like this, we need to be very conservative upfront. Later on, you can ease those guidelines, you know, and we can establish, you know, hey, we've got things change and things and we can do better. But to be conservative upfront, I think is good. I think, you know, back in the day, and at my age, I certainly do, but go back in the day, um, you know, there there's ways around it. There there's ways of sending a smaller group. There's ways of sending the head coaches to something and not the entire
013group. And I totally understand the the teamwork um and the camaraderie of the whole group together and how you go and get them all excited and and new techniques and all of that involved. But I I think there's ways to go and to attend and then you come back to the district and you be the people that are putting the information out there and the training out there at a local level and you're still maintaining the current uh protocols and techniques and whatever else is established. I realize it's not the same as if you have every single person attend, but there's ways that we still can use our staff for the training, get the training here, but it's going to be local training and not have that that particular cost right up front. Just I've
014seen that happen. It's worked before. And I think uh being conservative uh from the beginning is what we need to look at here because you don't know about tomorrow. We might have other things that come up that are totally um much more dynamic in expenses that we're not anticipating. So I really feel that we can we can bring the information back from these conferences but you can scale that down and send your representatives of your nucleus of the program. But I I truly feel that uh it can be done both ways. >> So when we look at you know I you trying to be fair here across the board with it. Um you know is there a a percentage that you'd like to see the coaches PD training reduced? Would you like to see it
015um eliminated for the year? You know I I just that's what I'm trying to get some guidance on. Well, you know these people that need to be first they need to be cover to go to [Music] Jeff things that they have to have that has to be as far as I understand that has to be the priority you know I don't know we need to have everything off, but I don't know leave that up to the coaches to make that decision either if they want to go to a conference. You know, they can give us some information at that time. See what the money that you may at this point. We don't know everything. I don't want to cut everything out completely, but I don't think it should be free. I think we have to
016control and make sure that the people that need it, you know, [Music] teaching especially that I think that used to be far as the coaching athletic directors at their discretion. Well, in that that's way >> a budget and I mean where we don't know for sure where we're at with the budget. I mean right now >> you know six months from now or a month from now there might be you know we've got you know the football is going to be starting. I don't see them going to camps right now. No, most of those are winter time, >> right? >> So that gives us some time to kind of take >> you know to see what's available. Yes, we have >> I'm sure basketball, you know, but if you say football been the users of
017it to the others, I'd also like to see that spread out a little bit. Can I clarify that because there was some different hard when we say that as far as the money goes that's to the coaches not to when they're taking their teams. No, it's just this is when the when the coaches themselves are going >> so camps and things like that are whole camps are a whole different >> I just wanted to >> but I like >> I know that they send two or three people you don't need to send every coach from the football team >> send we send two or three of them they come back and then we They hold their own clinic here. All of our football coaches, high school, junior high, they should also have the res online
018resource I available to them to help. >> So I think one of the things to help the the AD is is let's do you want to start off with a dollar amount that's available for exact with the guidance that's there with that? >> What's that dollar enough? I I think you could >> honestly I think you could go with with what your guidance is about sending maybe head coaches that kind of thing. I think a budget 10,000 is reasonable. I think you can cut it by a third twoird too. >> I think that's reasonable and I think you still leave the option as Connie said you know if it gets down the year and other things come up you can still review. It's not to say that it's this and there is no other chance.
019>> And then with our with our other nonsports uh programs, what do what do you want to see guidance with that things that are district leave and expenses approved for required training? Is that >> right? I would say required. So to take care of but it's if it's optional program needs to pay for the little include the there is some collective bar that in regards to that optional >> not optional for requiring. >> Yeah. >> Right. Right. No, actually that optional that's more at the board's discretion district's discretion from how approval for that use, right? But we have to pay for >> Right. And that's what we're saying. We give the required required requirement. >> Yes. the optional if it's optional the program needs to put the program >> well I would definitely say that
020it needs to be reviewed and the same approach of training trainer >> even for those travel is probably what it really needs to be looked at travel expenses whether that's necessary but Okay, thank you. That definitely is super. Thank you. >> How about a motion? budgetarily. Um, let's see. Motion to spend money only for those required for courses and spread out that money between coaches. Only head coaches go to conferences. or any nonsport related conference. >> Just require confusing. Let me try. Um make a motion to all conferences that are required mandatory for teachers. We will cover the cost as per the agreement department. um the 30,000 that currently sits with the AD coaching reduce that to 10,000 [Music] with the idea that only the head coaches have an assistant coach who goes the training
021back to the rest of the staff whether it's anyone one of the athletic activities and if there's something other than that they could bring the request to the take a look at that request >> which is the staff side >> the staff is the optional >> the optional staff that needs to be >> re program pays for >> the program pays for or can be reviewed by the court. >> Right. >> You got two right. >> That was a good step. >> All right. So, we have a motion. We have a second >> motion. Okay. Moving on. discussion for the levy, the fun part of the night. >> Mr. Chairman, members of the board, we you've got some documents in front of you that that Levi put together [Music] just some different budgetary issues here
022and as you look at the levy amount. So, I'm going to turn this over to Levi to try to answer or go through um the document. So that there's a little clarity there too. So believe that. >> So so there's quite a bit of information on here. Um the top part is going to be our average daily attendance and I've broken it out in the last four years. So we have 2223 that is when we were um we had enroll enrollment based funding and then FY 2425 that's when we switched back to ADA. So the basically the first line is going to be the um enrollment on impact a day. The next row is going to be the ADA for that year. And then the next line is going to be the ADA change from
023the previous fiscal year. You kind of notice the the ADA for 23 and 24 is basically the enrollment and ADA are very very similar and I'll get to that part here in a second. So the next next rows is going to be the support units. I did the same thing for FY22 23 24 and 25. So we have the sport units for those and then the next row is going to be the decrease from the previous year. So if you look at the sport units for FY23 and FY24, our enrollment and ADA is practically the same, but you'll notice that we dropped 14.29 sport units. So when we made that switch back to ADA, there was a big hit there. And then then for FY25, there was also another decrease of 7.93 support units. So,
024one of the things looking at this is our last supplemental levy when we looked at that when we when we set that amount, you know, was based off of the enrollmentbased funding. And so, just that change from going to enrollment to average daily attendance has has caused a huge hit to the budget. And so that that's I had to leave I include that just so that we could look at, you know, we're down a few kids but not not 21 support units worth of kids from 2023. And so you know that that I think needs to be factored into the next supplement we ask is you know it we haven't reduced the kid number correspondingly what the states reduced our fund >> each support what's the dollar amount support >> it varies um it's around
025us >> averages around between 120 and 130,000 >> adds up quick. >> 20,000 21,000 212 $2 million in >> reduced state funding. >> Okay. How many support units do we current have? How many you employ at this time? >> So the support units we get funded for is that >> that's the question. How many do we how many teachers do we have on the walls? I know we get funed for 166. But how many people do we have? >> Well, 166 is 1.1 teachers. So that's 166 * 1.1 is what we generally funded. >> It's around 184 I believe. >> So we have about 184 teachers in the world. >> Well, that's what we get funded for. We have 211 total. >> Okay. That's what I was getting. What is their keep when they're keeping
026this whole to >> Well, we're we're okay now. That's part of what they built in. But you know it we will still adjust every year with um as your enrollment goes down and your ADA goes you know our enrollment goes down and our ADA stays the same we're still at you know and so I I think that's part of the issue right now is just that uncertainty in attendance that we have that's part of the funding And this is not a mountain home issue. This is a statewide issue right now. Our attendance rates and schooling. So the state's found a way to cheap out on funding right now. Going back to the 88 model, you know, postco in attendance at all schools has drastically decreased. You know, in our district it used to be pretty
027normal 92 to 94%. And you know, I think we're probably running under 90% most of the basically we're taking an additional 17 and we're not getting roughly 17 additional teachers and we're not [Music] that's a lot of teachers. Okay. So the next part of this is is kind of this is where it gets a little interesting. So Levi included his uh tax bill from his school here in this and if you if you look at your your school facilities fund savings that we all got on our assessment here. So that is the money the state passed that goes directly to paying for your supplemental levies. And so in essence, it reduces your county tax obligation. And so he's got a the allocation on here from the state in that next section and then what they're
028estimating to be the next calculation with that that that's in code. So it makes for a very strange thing. So, like if you look at Levi's assessment here, it says the supplemental levy, he paid $86 towards that, which is accurate, but that is not what he would have paid if the community was actually levied the $2.7 million that was offset by the state funds that come into that. And so he Levi's got this broken down here o on here. And so it it takes it just takes a while to go through it to to see what they're trying to do with this. So if you go to the very bottom of this, so the $2.7 million levy amount, he's got the the state funds at 130.6 million and that is what is estimated. Yes, that's
029what's been funded. >> That's what's been funded >> as of today. >> So, our our $2.7 million levy would actually only cost the remaining portion of that to the patrons and Mountain Home would be $945,000. So, pretty tremendous reduction that's there. um on here the the 246 million that number comes from >> that that come from what was allocated. So on the second page there'll be a basically a document that this this came from the state department today just shows what's been funded so far and then what was allocated. So if they fully distribute what they've allocated, what that would actually mean is there would be no cost to patrons and there would be a $610,000 portion that then goes and sits in an account that can only be used towards levies and bonds. So
030it's very strange thing yet we are required >> to post what the levy amount on 2.7 million would be to the community. So it it's a it's a it's going to be a little difficult explaining this since they've made that change but that was the intent of the law. So you look I ran scenarios of 2.7 million, 2.9 and 3.1 million. And if the state distributes what they've allocated, all of those come back at no cost to the community. >> Okay. Now, I know I've asked this before this change is mess. We have to put on on the levy that the money's going to be used for whatever. Correct. And that's all we can use it for. >> Correct. >> Can we put on and I know I've never seen an answer from this from
031attorney. Can we put on that ballot the state allocation for this is and it will cost you this. So when the patron sees it, they know it's a it's a negative impact to them. >> That's what we're So you have to put that language on your ballot. You have to include that >> little scenario. But we can say that this is >> that's what we need to find out on. So you have to have we'll give this to >> I I can't even remember the name of the agency we give it to. They're the ones who break down cost of your levy. >> And so I believe they now include that calculation. The issue with this is >> we will not know on the 246 million until the end of August. Is that correct? >>
032Correct. >> So they have to release the money at that point. So if they come out and say 246 million is going to this, then great, then this is what it'll be. >> If they come in and say it's something less, then that's something we'd have to factor in. So part of this is when's the last date we can give the county our supplemental levy information? Is it 28 days prior to the election? >> I find it So if we do nothing, we lose $2.7 million. >> We have to pass the bond in order for them to get to give you the money. >> Yes. >> Makes sense. >> Yeah. Makes a lot of sense. And even though we could end up with a credit, >> it makes sense on the fact that we're telling
033the legislature, >> "This is how much we need, >> right? >> That's the only way this makes any sense. This is how much we need." >> I agree. But but then they >> they fun the entire thing, >> we end up with a credit, which is great because right >> the community is asking what we're doing >> basically. I mean they're wondering >> the break even on it's about 3.5 million. I mean you go you would just like them >> to say >> if you knew ahead of time you can you tell the patrons this will cost you nothing but we have to pass it. Is that >> that's what we need to find out with the changes in this. So >> you have to vote yes on this in order for us to get
034this. >> So you can't say you have to vote yes. We cannot say that. We can say if this passes it will cost you nothing because the state is funding it >> but it has to pass. >> See that's that's what we need to we need to find out on it >> 60 days prior is prior. So election day is November 4th. >> So September 4th. So the thing we could do with this is again we could start putting this get getting verbiage correctly from the group that does this and we could wait until we hear allocation from the state at the end of August before you make a final decision on the amount. >> And they will they will spell this out for the patrons. They have the part that we need to to
035find out is if we're still required to list it as 2 point if it's just based on the dollar amount like what it would cost period prior to the state distributing the funds. >> That's a yes because I I have to budget 2.7 whatever the matter is I have to budget that under local county revenue even though a portion still comes from the state. >> Right. But the question becomes on the ballot >> on the ballot. Can we put that the state is going to cover this much of the levy? >> That's what some level the state's going to cover some level. Right. >> Right. >> Their tax burden, right? >> Yes. >> But that's the big question is can put that on the ballot >> and we have four roughly four days to figure
036that out. >> It's going to be tight. We can find out on the the language portion of it probably before the next regular board meeting and then have it ready to go. So that you know hopefully hopefully they al they distribute the allocation like they said they would before the end of the month and then if we needed to have a meeting on September one, we would do that. But could we just >> Could we have them do up one for 27, one for 29? >> Yes. >> And and then we can just decide at that point which one >> Yep. >> based We could decide today based on what the numbers are on the 31st which one to run. >> I think we'll have them run all three. I think that's fair. Having run
037all three. >> Right. Right. But I mean we can we can put it out. We could decide tonight pending the release of the state's budget um will dictate which dollar amount we know. >> Can we can we do that legally? Sharon, >> yeah. A motion. >> You you could make a you could make a motion to to declare that we're going to run supplemental levy for X dollar X dollars. We just don't have the state reimbursement. I would like to see the verbage. >> Yeah, >> I think that'll change before we even consider a little >> because I can send you the um notice that has to go out that has all the language that's on the ballot from the last >> this will be different because the last letter that ran >> the state
038didn't screw this up. >> Yeah. and uh and add this reimbursement to it. >> Yeah. So, we we can we can work on that. >> Could we have language possibly by the board meeting? >> Yeah, I think it's Yeah, I think so. >> We know the dollar amount won't be there, but we could see 95% of the verbiage. >> Yeah. >> 19th. >> If we knew the dollar amount of 35 and you could that information out. >> Yeah. essential and cost nothing. Once we know that we can believe that well if the the sample ballot does go out in the paper and it goes out um so they'll see you're writing that cover >> right >> and you might have to hold a special board meeting for the resolution >> right >> because you won't
039have numbers solidify in time for the next board meeting No, >> no. The 31st. So [Music] dates. >> 31st is a Sunday. >> So second time in a second. >> Sure. on September 2nd. >> Yes, please. >> September 1st is later. So, >> I would have told you that had you said the first you need a motion to schedule a special meeting. >> Okay. So, move >> second. All >> in favor? September 2nd, 5:30. do that part. Hopefully we'll have one game. >> Well, with the first being a holiday and the 31st being a Sunday, would the third be better? >> Second and second, second year. Yeah, I just you see the confusion possible if we get that information early. >> Yeah, absolutely. All right. With that, I will entertain a motion to go to
040executive session. >> Second. >> All in favor? Have a roll call, please. >> Trusty D. >> Hi. >> Trusty Perez. >> Hi. >> Trusty Donahue. >> Hi. >> Trustee Van. >> Hi. >> Mr. Chairman. >> All right. All right. Bes resolve that the board of trustees and school district number 193 recess to the open meeting with the following executive session pursuant to Idaho code title 74 chapter 2 section 74- 202 subsection 3 subsection 4 subsection C subsection 6 subsection A. Open meeting section 74-204 motorcycle meetings agendas 74206 subsection one subsection B to consider the evaluation of the public school employee medical further resolve that follow the executive session board trings will complete to public session prep for journal right we are in executive session