001e e identified on the agenda therefore action taken is limited to directing the administration to look into the matter responding to any criticism or scheduling the matter for future consideration and we do have one uh person uh David hello my name is D dear School members parents and guests my name is DJ I'm inquiring about the hiring process for coaches at do I need to apply for employment at the school how many coaches at ages for for the school in 2019 and 2020 I was head B our city coach for the girls year after year I would apply for this position only once since I received an interview and only once I was told the position was given to somebody else I would love to be given the opportunity to coach again because know means
002it would mean so much to your students and to the parents thank you for your time thank you uh next item on the agenda is the governing board report of current events does anybody on the board have anything to report at this time got a trophy over there coming up it's coming up I'm not GNA be quiet you're stealing somebody's Thunder okay then the next item is the superintendent report of current events Mr G now you uh this is long story short uh Mr President members of the board um all of the yo community that is in um in attendance uh before getting to what you're looking at there just want to extend an invitation we did send an email out to everyone today our final parent coffee of the year is this Friday May
00310th at 8:30 a.m. here in the boardroom we'll have some breakfast the focus is celebrating all of our AO Unified School District families uh so everyone is welcome and invited um we're going to have a special celebration special surprise for all the mothers who come into the meeting so that's an invitation everyone got that sent out in their email today um second part is what you see right there there um we made history I know we say we we all say we but the girls were the ones playing we're all up in the stand we're excited we want every hit to go through we want uh you know uh we want everything to be perfect but long story short the AO High School Lady Raiders softball team had a great year I know we have
004a number of them in uh in our boardroom today we want to have a another um celebration if we can in June where we can get all of our players and coaches we know there are some scheduling conflicts but um just for any of the players that are here that are here for other Awards so you can see members of the board that they weren't just softball players they were Model students academic Behavior wise respect responsibility so do we have our any soft our softball players can you please stand up I see a few of them please stand up these are two of our softball players but we're going to recognize in June okay along with her coaches to make sure that Miss Guthrie and Miss Guffy are also present so also miss will be
005here as well I'm sure so we have a video to show you when it first started the send off um and then please enjoy the pictures from marizona State University and this is AO showing the led by Lieutenant Jeremy Olson from the Pima County Sheriff's Office and our fire department please [Music] enjoy there Dr shol right there and we hope you enjoy these pictures from from Arizona State stadium where the nationally ranked sundevil softball team plays please enjoy these pictures that M Angelina put together nice I kind of helping ER stretching outk there you can see our coaches Miss Guthrie and Miss Guthrie the the sisters B Manas Guthrie um he did a great job all year along with Miss Angelina coaching the team and you can see some other pictures that are coming up
006uh there's our wow believe our MVP Jenny Finch 2024 um it was a great team effort there's some of our our basers who are those Angelina right there uh so on the right is min and then on the left uh my short myus and then if you go back my first basement Emma is kind of peeking out on the side over that's [Music] right and then Emma seems to get into every picture I didn't take these pictures the ca took them and posted them on their website but uh that's um Miranda Miranda cornack sliding in and Emma patiently waiting for her turn to to B so we lost four to nine but the Bri line was undefeated so we got runner up and then I Leed decided to voted I like to get the trophy
007and two pictures awesome picture so down mind ashlin's here it's my is catcher down far left um Emma's my first baseman um I Leed pitches Emma Bron is uh my alternate right field um uh s is a designated hitter Aubrey's leftfield of course uh Jennifer Guri Maya is the short stop um bre is right field uh first time head coach uh El Guri which I'm not old but I coached both of them while they were here so I'm not um might Kaa is my golden Glover Centerfield got two flies deep into Centerfield yesterday beautiful um Miranda cornack plays second base and uh R marz plays third and of course there on the I um while we were there I sent a picture and an update to The Copper news and we got this on the
008front page so it's very very cool and I've already changed the the picture so the picture that's going to stay there for the next year right behind the board which I had nothing to do with is going to be our our state run picture and then we say sadly goodbye to um IED to SES to bre hson and to Emma BR who are so uh great accomplishment we wanted to this is my superintendent report we wanted just to focus on a great celebration I believe we have it titled Lady Raiders making history this is the first time our softball team I believe checking with Angel has made it to the State title game we division one at our association so it's a great accomplishment also if you if you see to the left here we
009have a brand new cheerleading squad that also won first place at a state competition as well so um we're just going to be very direct and honest here the girls are really doing a great job and so the boys have a lot of pressure on them it up but uh it's great of the of the nine players yesterday seven are coming back next year seven are coming back next year then I believe five are coming back for the next uh three years so we have a really good foundation and we're very excited we're going to miss IET uh as she moves on but our C here Miss Lewis is a freshman so that's very hard to do in any high school as a barity they will be a freshman and start all year so we
010have a great foundation and congratulations we just um Angelina can you pass that up here so they can so our board members can Dr hold it yes sir can I add something real quick sure the junior high team um made up of sixth seventh and eighth graders is that right DJ yes uh won the championship in in their league this on Saturday and DJ was the head co we were the head coach right was the head coach and they so they have a great Foundation coming up from Lord gr also nice good started in the middle and sorry so um Mr President that's that's my report and um great job to Our Lady R awesome awesome okay next item on the agenda agenda is the awards and recognitions Mr President members of the board this
011is our final group for the year our high school group and we will go ahead and start I believe with Miss Lopez I right for freshman is that who's doing freshman or who Fernandez M Fernandez have fresh good evening everyone I am Mrs Fernandez I'm excited to introduce to you our superintendent student of the month for May our first awarded this evening is a freshman she is responsible in her actions in and outside of class she respects teachers time and her classmates time or learning time she's quite in class yes but in her quite little own space she is always ready and prepared to do what is expected of her a lot of you know her she is our awesome catcher for the softball softball girls congratulations to Ashley Lou and to the Stay doesn't
012Mendes Rodriguez have our teacher for KI Mendes Rodriguez recognized with that same superintend student out as she is a very respect respons she AC with POS posi and consistent expect is very [Music] for excellence it it is my honor to present to you come on up here come on up here come on up nice nice yes okay okay one two three one two three next we have I believe cson Leonard good evening everyone I am this award celebrate this wavering dedication and his desire for knowledge he has not only exiled in the classroom but also he showed remarkable character respectful and determination in accomplishing task he has positive leadership wherein he exhibited respect courage and compassion to others ladies and gentlemen it is my honor to present to you the junior superintendent student of the
013month Crimson joshan Leonard congratulations [Music] AB Bo good smile one two three all right let's do a first group picture with everyone's welcome to jump in got it let look at Miss Fernand got it awesome okay Junior who's our Junior where's our Junior a junior let's get the softare we'll save we'll save the get your speech ready the camera get it got it where's our freshman [Music] FR ni good everyone stay up here we're doing things a little different today because this is plan about doing this part different um we really wish we could have seen her play yesterday it was amazing she H struck out like the first three batters but she made a play where they tried to throw someone out at first base the first base dropped the ball and she kept
014running the second to Third and the other team just kept talking to each other and the ball was on the ground the umpires did nothing and she ran all the way home and everybody was like oh my God and it counted as a run and the other team was trying to protest but that was an amazing play we looked at each other that's a major league play she says she saw from Ronald the where's our our senior you up here all of us here doing something a little different because you are graduating senior and mostely of the whole tournament come on okay Dr Soo Dr Lance m teachers parents students good evening I want to thank you for the opportunity I have been given to Grant the superintendent one of the mo award to a
015errera AED errera is a senior student who has made history with the S Lady Raiders team when they they made it to the Sall state championship she passed the Acela re assessment test with proficiency English level and she's also the president of the senior class I let thank you very much for all the hard work that you put into the senior class I truly congratulate you on receiving this great award I wish you I wish you the best in all your plans after high school please come on up the first time we've done it this way but we wanted to do something a little special the last one of the year you heard it she's our student council president she's proficient on her test and she's probably the best softball player in the state he
016deserves a special everybody one [Music] uh Mr President members of the board that concludes our celebration um you all are welcome to stay famili students but we also have teachers but we understand if you need to leave also to go home and have dinner or get ready for tomorrow do your homework right oned nin your homework um this is a very special group though this the last group for this year and we wanted to is really do something different the last part we we had talked about doing something different she's she's leaving but that game yesterday was incredible I mean really uh your parents even came to the game I think there was more AO than there was the other oh we had about 100 fans U me Lewis was there all the family in
017misson I met her mom um but you just saw all the red on the right St on the right side of the stands and about 30 or 40 of our students chanting the whole game and uh it was awesome so you guys are still champions in our minds and our hearts and keep it up good job you're welcome to stay but if you need to leave we also understand uh but we would love you for you to stay the whole meeting thanks guys thank you very much nobody ever wants to stay nobody ever wants to stay [Laughter] budget stuff come on [Music] next item on the agenda is the approval of the consent agenda may I have a motion I'll make the motion I'll second it all those in favor okay okay then the first
018Personnel item is the administrative retirement of principal Lance chol Mr President members of the board Lance chol K12 principal submitted his letter of retirement to the superintendent effective June 30th 2024 I recommend the approval of the retirement of Dr Lance sh as principal effective June 30th 2021 I'll sadly make the motion I'll second and last I want to reiterate like I said Monday night just really appreciate all you all the work you've done here um it's made a tremendous difference and your your absence will be felt you're still allowed to come and announce football games I think you're one of the best principal not the best principal we ever had okay any other comment do we have a vote Miss may we have a vote I okay next item is certified employment of substitute teacher
019Thomas shank Mr President members of the board Thomas shank has been interviewed for the position of sub teacher for the 2425 Academic Year recommend the approval of the employment of Thomas shank as a substitute teacher for the 2425 school year okay may I have a motion on that I will make the motion I'll second it all those in favor I all those okay next item is certified employment of substitute teacher darl P Mr President members of the board darl p a teacher at off schools from 2017 to 2021 has applied to be a substitute for the a school district she has been interviewed and will be eligible to sub as soon as she is board approved recommend the the appointment of Del as a substitute for a schools okay may I have a motion I'll
020make it I'll second it next item is approval of employment of teachers and Pa Pros for the June Summer School Mr President members of the board the following certified staff for being recommended to teach summer School June Summer School from June 3rd to the 6th and June 10th to the 13th from 8:15 to 1:15 each day you have your names right there and the following par professionals and security monitor are being recommended to be one1 AIDS during June summer school recommend the approval recommend the approval of the above individuals to teach and help teach June Summer School from June 3rd to the 6th and 10th to the 13th okay may I have a motion I'll make the motion okay I'll second next item is the approval of employment for teachers and Pa Pros for the
021July jump start Mr President members of the board the following certified staff are being recommended to teach July Gump start from July 8 to 11 and 15 to the 18 from 8:15 to 1:15 each day you have the certified staff names there and the following pair professionals and security monitor are being recommended to be one-on-one AIDS during July K jump you have your names there recommend the approval of the above individuals to teach and help teach July jump start from July 8 to 11 15 to 18 okay may I have a motion I'll make the motion and I'll second it I next item is the approval of the 2425 retention stien for new teachers Mr President members of the board um we are be implementing a recruitment stip in policy with title two funds A
022crucial for attracting appropriately certified Educators in critical areas by offering stiens schools can promote diversity and mitigate turnover this strategic allocation aligns with federal grants priorities and ensures the effective use of resources to recruit top talent in the education sector recommend the approval of a 2425 title to retention stipid for new teachers okay I'll make the motion I a second can I ask a question so this is just for people you're going to hire just just to attract provide like an additional motivation to attract teachers to come here and start working yes okay any other question follow no okay okay next item is a certified stien Title One title two and state tutor Mr President members of the board Administration is seeking approval to P teacher stiens for various work performed throughout the year you
023have title two stiens the PLC team leaders the amount per leader Mentor teacher the amount for the mentor teacher title one stien for a curriculum committee chairperson and also curriculum committee members and also for the state tutoring Grant recommend the approval of the above styons for the bond to I'll make that motion I'll second it but I do have a question um is this amount is it a one time payment or is it like like throughout their paycheck one time okay I was just curious okay there's no more questions for discussion all those in favor I all those pass Z okay now we're on the business items the first of which is the 2024 District annual expenditure budget revision Mr President members of the board in accordance with Arizona statutes ARS 15- 905 and 15-
024910 by May 15th the board May revise the school district annual expenditure budget after notice has been given and a public meeting has been held attached is the district annual budget expenditure budget revision superintendent's recommendation is the approval of the 2024 District annual expenditure budget revision and this relates back to the study session item where you saw the PowerPoint and the voice over from uh Tyler Mo rcfo consultant okay you have a motion I will make the motion I'll second it all those in favor I all those opposed passes 4 to zero that's the yes that each of us each of us needs to sign it uh next item is the approval of the 2425 academic calendar Mr President members of the board the 2425 off schools academic calendar has proposed and reviewed this calendar
025meets the minimum instructional days 180 including all state and federal holidays notable changes to the calendar include parent conferences in September and February and moon long spring break of one week recommend the approval adoption of the 2425 academic calendar as stated on on Monday in the study session um quarter 1 and quarter three Fallen spring break will happen right at the end of those quarters which wasn't happening before um quarter one two weeks from the parent teacher conferences until the end of the quarter quarter three three weeks from the parent teacher conferences until the end of the quarter so that students and families can come to the meetings with their teachers see what the grades are and still have time to bring those grades up before the end of the nths it's a positive other
026school districts do it most notably two UNIF school district has this format and it does it is very positive so I I do have one question we have to have a motion in second before we can discuss so I'll make the motion I'll second so I you a question going to be enough time from the start of school to parent teacher conferences to get an actual like grasp on their grade like that's only a month is that going to be enough time because I've had some parents come to me and a couple teachers come to me asking me if that was truly going to be enough time well I believe it will be and talking with Dr sholtz and the leadership team um we felt if we'd rather have at least have some time to
027where parents can just get to know you know what their grades are um they may get progress reports they may not get them as this gives a chance for everyone involved from from our experience these past few years we've noticed that one the parent teacher conference has happened at the end of the quarter and their parents come in we've had feedback as far as that we wish we could have come and talked before the end of the quarter we should it should be plenty of time we'll make sure when we have the the back to school meeting in July with all our staff that everything is set up in order so that teachers make sure you have enough time to you have enough grades to to give the students so that the parents when they
028come in they can have enough grades to talk about but it should be fine it should be fine in other districts um it works out so it is it is it is a change but we believe it's a positive change I think it's a great way to be proactive right and really kind of I don't know as a team as a parent home and school team to really like get a hold of things before they get out of hand so I I mean six weeks is I think enough time to at least know where you're headed and gives enough head time for correction yeah okay is there any further discussion on this we have a vote next item is the 20232 24 performance payout and retention stien Mr President members of the board 2324 performance
029pay data has been calculated by the leadership team the board has being asked to review and award the attack proposition to funds and redention compensation of qualified teachers from the 23 24st school year recommend the approval of a performance pay payout for certified teachers who criteria of the 2324 301 plan and the second payment for retention compensation for returning certified staff performance compensation will be 5614 this month second part of the retention compensation P will be 2814 this month okay do I have a motion I'll make the motion I will second it I favor I okay next item is the approval of fundraisers for Student Activities Mr President members of the board in consultation with Miss ad who was present high school student council adviser the following uh fundraisers are being submitted for yearly approval
030per uniform system of financial records Car Wash dances food dinner sales game concession stand Fall Festival talent show holiday store um Mr guth's favorite smoothie and hot cocoa sale holiday treats Valentine's December uh candygram Thanksgiving cards candy yeah I was gonna say you know what you you're goad I'm sorry it is recommended that the board approve the above list of fundraises for 2425 school year we have Miss here in case there are any questions okay maybody have a motion I'll make the motion I'll second it can we can we make a motion to amend it event yeah where say game concession stand if we can change that to event so Trish made the motion so you'd have to modify your motion to change that wording from just games to include all so I make a
031motion to change the word from game to event con and approve and approve it and I second at that all thank you thank you said it at the same time sorry oh sorry about that sorry sorry okay next item is the approval of the Student Activities treasur yes Mr President members of the board Arizona right taes 15- 11122 States any school district having Student Activities money shall establish a Student Activities fund and appointing Student Activities Treasurer the administration is recommending Angelina V district and superintendent secretary be appointed as the Student Activities Treasurer the 2425 school year recommending that the board approve Angelina Vell as a Student Activities treasure for 2425 school I'll make that motion I will second there any questions or discussion all in favor I okay and the final business item is the
032report on the ad supported tutors Mr President members of the board study smart tutors an endorsed Tut tutoring provider in the state's achievement tutoring program will conduct tutoring sessions from May 28th to July 9th these sessions are tailored for atrisk students in grades K3 focusing on those grappling with meeting Arizona's third grade reading proficiency Benchmark the goal is to close the performance disparities among students emphasizing The crucial role of reading proficiency and academic success Miss will make a report to the board about this ad sponsored program um this uh this is a very good program and so I'm going to turn it over to her uh it's also I believe a good um opportunity for another good partnership for our district Miss Mr presid members of the board thank you for this opportunity to share
033with you a like an opport important opportunity for our kids again it's a tutoring program opportunity over this summer um achievement tutoring program is a program a new program sponsored by the ad for schools with a to c letter grades I know you know High School is a c and Elementary is a b right now but this grades were based from the previous year so only our school qualified but not high school high school has qualified for the state so ad um is using the exra money funding for for this program and they'll only run till early July I do hope that they have extra funding for for the next SCH year oh can only be provided by an approved partner or the qualified School itself unfortunately it's too late for us to do it
034ourselves we didn't know about this program till you know this late second the approved partner is to study smart it will be offered during the summer um Target school again is Elementary SCH a elementary school specifically grades K to three and number of students at at this time is 32 based on the move on and reading de results they're estimating five to eight tutors I'm hoping they'll be able to get that many tutors um 3es to one is the maximum at one tutor to three but it can be at least one it can be a one-on-one the the tutor and and one student so far we have two teacher tutors interested they are in the process of onboarding and that's Miss son who is currently volunteering for us for theer three intervention for three of
035our third graders and we have Miss palit who used to be our kindergarten teacher and they are both very interested in doing this whole program till July 9th um two locations are school and the public library so just in case the school will not be available because they'll be doing something over the summer then then the public library will be the alternative mode will be it can be in person for most part I know both of them would like in person just in case some kids not available it's also available um through Zoom it can be hybrid and focus is just Ela reading specifically again priorities for students scoring well below grade level in the States move on reading test we will be getting this result I believe next week um schedule so we are
036they are now in the fifth cycle so thankfully we we're getting this the fifth cycle this the last one Monday to Thursdays and there it's still TBD to be announced because our our two tutors are still in the process of onboarding and they are still in the process of recruiting more and this by is open for the community members they're thinking of imitating what we've got it's from 8:15 to 1:15 um from Monday to Thursday again study smart tutor is an independent organization they will hire their own tutors if some of if our teacher is qualified you know to apply for them they can actually do that if and then they will reach out to the Target students and their families themselves we will support them in so by providing them the list of of
037kids their their information and I've mentioned earlier that the first priority will be the third grade because again right now we only have two tutors I'm hoping that we'll be able to get more tutors from the community are what you call that our retirees I know we have retirees that's here I'm hoping that they'll be interested to do this and in the meantime I know we have two and in those two whatever the results from ad for the move on and reading they will be our first priority and we have to make families understand that their child if ever if ever their child did not make it then they have to attend this tutorial this sessions which is very crucial you know if you can't read then less likely will be successful in the future
038so attending to this earlier is actually important and this is from the Arizona Revis statute 15701 um it requires that an Arizona student not be promoted from third grade if the student does not demonstrate sufficient reading skills on the reading portion of the Statewide assessment so again it's because of this that we are prioritizing the third grade I do hope that we have more community members that will apply as a tutor then then we'll have more kids that will benefit do we have any questions oh one more thing um can you go back at the end I know we uh the tutorials will be from jul U May 28th to July 9th I after that these kids can retake so they can retake the the ASA and I've just talk to Mr Casey and have
039not told you about this yet but Mr Casey is suggesting that they will take it during the summer and the schedule for that they have a window from June 1 to July 19 so we'll be targeting after July 9th which is the last day of their career for them to retake and whatever the result is then we have to provide more support for these kids that's how we can make them move up to the next grade level have any questions so these these tutors are paid right yes yes and I think $4 an hour and is there any interest among the teaching staff um most of our teaching staff cannot apply but we do have a few that will qualify uh because most of our teachers are J1 teachers and as J1 teachers they can
040only work for the school and this is a different you employer so they this this is only available for current third graders or is it for kids going into third grade also so so the strategy this is the target based this rate but the first the first ones that will be scheduled will be the that will not you know when once we have the May 15 result on meeting whoever did not reach the cut offs for you'll be assigning them the tutor right away and then the current third grade but I do hope that more will step up and apply so we can offer it too this only available for our current students and not Community kids like are homeschooled do you know what um I I think go I can't answer that I'm not
041sure I know achievement uh tutoring program there's a lot more details on who can Avail of the tutorial and Link there's there's a lot there's also a lot more um approved providers can do it in fact parents like this again this is an independent provider they reach out to the families themselves families have to apply or or register your child themselves we are they're just going to make sure that they understand the importance of are these families going to be given like a heads up because I just kind of received call from some third party tutor I want to make sure they're legit is the scho so for this one is yes and there's more available um approv tutors I think through the ad website yes it's very important that we are careful but for
042for this the smart tutors that they they partner with us so we we know that this is legit okay so then okay so we have two two so far and we're reaching out to try to find more what is the screening process and what are the like think it's there what kind of you know I mean like what are the qualifications right because I'm thinking like are we just getting volunteers like you're saying you know um like elderly people in retired in the community like do they have a background to be able to teach this and what curriculum are they going to be doing they actually will provide the curriculum but for our case we can partner with the Troopers and have that available that we provide that so so they're open for that and
043they also mention about providing the the materials elves and to be a tutor I'm not sure if it's in that the slide that sent us basic you have a bachelor I know you have to have a bachelor's and you need to have that ivp print card you know like fingerprint card and when did this program start um um the target is May 28th right after the school ends is still TV because they the eight and according to um according to them the the interest the tutors the the onboarding process a whole lot they're going through a whole lot of training basically okay Bachelors studies Mar the C best yeah there so there there there's a you can see there's a regular screening process they're not going to just okay whoever they're going to check do
044ad they're going to make sure check and we'll double check that they follow the protocol so so they're already going to get screened before the which is good so first I've heard of it right so how are you getting and I know it's not you it's this company right how are they getting out the word to the community that they're looking for tutors um once we have a goal only got you only got 20 days right yeah un our school year is ending the result have have to wait for the to approve we have our Target based from the the thei the middle of the Year dat yes that's that's basically our Target kids and um I'm going to check in with them tomorrow because once they have everything in place and they have a
045go signal from you know from our side then they'll come up with a flyer to reach out and I I believe they have started the recruitment already on their side as well I don't know how they're doing that because you got 20 days to recruit 20 days to vet 20 days to get a a fingerprint card well I they have I like the the the two so far they have their I you know card it's going to be more of a case we'll be lucky to have enough tutors yeah just don'ts they don't have card not W these to people that are ready to go right we may when we have like because you have to have you have to all these requirements and and a is non-notable so there are emergency Subs that we
046can get but they only last the year and then you have to show your progress in obtaining either an an Associates or finishing your B well the beauty for us is we are in a small community like like right now I already have a few in mind to reach out and like um what's her name in my she's in my head I know who she is cinon is the name well you have to have an I know a teacher I think probably probably we should have do more of that after the meeting verus right we can suggest everything's going to go do you have do you have an approximate number of how many students 32 but that's for G3 okay and will this ensure that we meet the requirements of move on when reading so
047the kids are promoting or what's happening after that um so they'll be tested right and then I know they have their own assessment too they have a preassessment and a post assessment this this program and then as long as they show growth and you'll see the results from the the reassessment for the ASA and then whatever the result is you will continue to provide is this a paid position for is okay oh you did say that is there any more discussion on this topic no no then we'll call for a vote oh wait we haven't we to call for a motion first I'll make the motion so there is perfect yeah I was on the wrong agenda item thank you Mercy thank you ma'am okay next item then is possible new agenda items for the
048next meeting does anybody on the board I would like to add one or discuss one um the possibility of getting a handicap us I'll I'll yeah because we're yeah we can't discuss it now since it's not on the agenda but you can put it on the next one you got M from Monday yes ma'am I have yours for June double data yes thank you okay there are no I was one I was given another Aid to add to both June and July but I was given to morning and I can't I couldn't change the agenda so that one Aid will be on the approval for the okay okay okay so next item is to recess into an executive session yeah I have a motion to do so I'll make the motion I will second the
049motion all in favor I I [Music] okay it's freezing in here it is cold here Shing it's