001thank you Dr Tribbles and Miss Smith is absent thank you no problem and appoint the acting clerk we've already done Angelina we'll be our acting Clerk they have a motion to adopt the agenda okay I'm sorry Mr Hopkins hi hi this is Olson hi okay please stand and join me in the Pledge of Allegiance I pledge allegiance of the United States one nation under God indivisible with liberty and justice strong all right okay next item of business is the invitation to public comments and I believe we have none so the next item is the administrative resignation of pre-K principal answerables says school year in his last game will be June 30th 2023 there's no board action needed at this time this is an informational discussion item okay um be sad to see you go sir
002and you can still come back and announce football games okay next item is the administrative non-renewal of business manager Laura Smith mobile actually at this time this is an informational discussion okay any questions or discussion okay next item is the approval of Title One tutoring artemio meningo Mr Hopkins Mr meningo was previously approved for State tutoring program for the city tweeting program has switched students and now needs to be approved for Title 1 tutoring which has a different set of requirements and needs to be reapproved payment will be prorated to the February meeting and extend until the end of May a low board action needed at this time this is an informational discussion item only okay thank you sure and next item is the approval of the United agency agreement or the pyd agency Mr
003Hopkins almost schools have had a long-standing relationship with the Tucson Youth Development which helps students in Ajo find summer jobs and works with students after graduation to find job opportunities attached is a user argument approved by ausd's legal counsel there is no board action needed at this time this is an informational discussion item only thank you sir no discussion on that and next item is a report on the parent Guardian uniform survey results Mr Hopkins I have some information to share uh with the board we have a summary right there and I have some additional that I may share just based on my initial review the territory was sent on Tuesday March 20th 23 to 212 parents Guardians representing 402 students and close on Monday for 323 giving carrots seven days to complete the survey
00446 percent of parents responded 97 out of 212 55.7 of those that responded bill ausd should have a uniform 14 uniform policy 14.4 percent are undecided and 29.9 bill ausc should not have a uniform or uniforms in schools in our schools um 75 staff members estimate 26 respondents 34.6 response rate 73.1 percent feel that uniform would be beneficial seven point seven percent already cited 19.2 percent of the uniform would not be beneficial student survey results 198 responses 401 students total um 37 of the student body took the survey the 27 of the students want uniforms 63 did not want uniforms in 23 11 percent are undecided I just wanted to share uh some additional information from uh you all I believe received a Red Raider uniform survey compare and contrast Mr Simon put this together
005it's pretty much summarizing what you what we just reviewed right now uh parents overall 55 yes that overall 72 yes students overall 63 know um self-expression exclusive uniform to limit the students ability for self-expression um 41 of the parents feel uniformed limits student self-expression staff 69 of the staff feel student self-expression would not be hindered students 51 of students go uniforms would inhibit self-expression so parents and staff were not in agreement improve academics parents 42 percent of the uniforms would improve academic performance staff 46 of the Staffing academics would improve so parents and staff guests are in agreement that uniforms would improve academics reduce bullying and peer pressure parents 56 percent feel bullying would be reduced staff 61 percent of the Staffing think uniforms promote equality so yes uh parents and staff are in agreement
006that uniforms would reduce bullying and students of 46 of the uniforms would not Foster equality or address this topic increase school safety uh parents 51 percent feel uniforms will improve security and safety uh we didn't have that question for staff and 66 of the students to the uniforms will not make the school safer so we have some uh some of the data disaggregated there reduced bullying improve academics parents and staff are in agreement self-expression parents and staff not in agreement Zone that's for your information and any other question you want to have on on this agenda okay thank you I feel like the children can do self-expression in other ways other than their clothing though that's just my yeah they can in one point one person pointed out to me that if we if we
007did go with uniforms we would probably then have the self-expression and some of the inequality expressed through how they accessorize the uniforms so I was like okay well we're not going to get into saying okay you can't wear jewelry longer than this or anything like that um but you're right and I remember reading in one survey where there was a student who said they feared it would but then once they started wearing a uniform and everybody else was they said oh it didn't really seem like it did um but I I wish we had a stronger more respondents to it um and one question that I think um would have been good to have in the survey is uh who does who do the parents think should be paying for the uniforms because when I've
008had some some parents say oh yeah it's a good idea the district's buying them right and I was like I don't think that District would be buying them and then somebody else pointed out that we probably would have if we went with uniforms we probably would have to buy them for some of our students based on economic need um but I just don't know like I said I don't know I've had a few people say oh yeah if the district's buying them and I was like I don't think the district would be buying them that's that's a lot of money they do something where at the end of the year they turn it into the school and then the school can distribute it to all the kids that need extra uniforms yeah and I know
009somebody else I spoke with somebody today the woman I work with out in um DeVoe is because I wanted to make sure that there wasn't any cultural significance to wearing specific colors among the to people I know many of the folks I know where a lot of black and I know from Back East that with an encounter with a friend of mine who was from another uh they were Seneca Indians and we had a group and they had a uniform and the uniform was purple shirts and the whole family was like no we won't we won't wear that you know that is a color of mourning and death in our culture and I was like okay so I reached out to this person to say is is there a culturally significant reason for wearing black
010and she said no no it seems to be more just a fashion thing that she mentioned that when she went to school they had uniforms and that I think she said every Friday was the uniform code was relaxed yeah they didn't have to wear uniforms but they still had to follow the rest of what the dress code is I think um and of course we're not voting on it or anything we're just discussing it one thing I'd like to see before it came to a vote on it is are we taking steps to make sure the dress code we have in place right now is being enforced and being the first fairly uniformly because I think that's where the whole discussion started out of then I know I've heard that from other folks but they
011went to go you know take their child new clothes and realize it was like somebody else right outside the principal's office who was also in violation that didn't seem to be in trouble for it also comes out too and I think yeah you mean staff following the dress code well certainly certainly yeah the other day but we I witnessed one staff member who had a crop top on okay he's gonna climb so in it like in our dress code it says no crop tops yeah yeah that makes sense if we have to model the behavior we want to see yes by chance has have you talked to any other Personnel at other sites who have uniforms um you know I can I'm just going off of uh going off of memory of where I came
012from in Nogales Unified School District all the elementary and middle schools had uniforms the high school did not okay so that's just going by what I went through I mean at our school on my former Middle School it was white white shirt with the khaki pants or a blue shirt with khaki pants but the elementary and the middle schools all had uniforms but high school did okay so and it was it was the family members who paid for the uniforms to the best of my memory yes yes I I could be wrong but from what I can remember of the school and the district to what extent health I would have to check but going off of what I can remember the parents we get the uniforms for the students okay so I'm just wondering
013okay you know if we did have families who need the assistance would the district have the resources to provide uniforms to the families or if there's um maybe some way of pre-ordering and maybe kind of getting them in bulk I don't know if that can help reduce costs um I mean if if we end up going that route you should just find out thank you I was thinking of families like I know there's many families with multiple kids but I just keep thinking of my friends Aaron and Morgana with four kids well I'm thinking okay that's you know to keep them clean and all that's at least three uniforms per kid so that's 12 uniforms to start off the year for a family before and then depending on the ages they're growing pretty rapidly so
014there's probably going to be needs for extra uniforms for at least two or three of them throughout but yeah but on the same note the the Catch-22 is a uniform shirt costs six dollars or a normal shirt from Walmart Target is ten dollars so that's uniforms all the right way around are going to be cheaper so well unless we factor in the fact that they're still buying non-uniform clothes for after school we're still going to I went to high school all my uniforms so yeah yeah like I said I really I do wish we'd had more than a bigger percentage of respondents to a [Music] um that I think two would like to have input from the two that aren't here as well on the discussion is I've kind of I've been doing a lot
015of research on the impacts of it and it for the most part seems to be a wash with the one thing that seems positive in all of the research I said was an increase at least slightly in school safety because it was easy from a distance to identify who's a student belongs here and who's not a student and doesn't and it seemed like marginal increase in attendance kind of a marginal decrease in bullying and stuff because that and the the differences and disparities that kind of lead to bullying still become apparent because um oh one friend of mine mentioned when they went they got transferred to a school of uniforms and she said my parents could only afford two uniforms so every other day I was going to school in the clothes I'd worn yesterday
016and getting picked on by other kids and I thought well the human race has a keen ability to find things to pick on each other about and even if we all look the same we'd find a bunch of other things to do it with but I do worry about the economic impact on so many of our families that already qualified for the free lunch program and stuff so we know that Finance is retired um but I hadn't seen research on what uniforms cost and I'm assuming the six dollars should be if it was purchased in bulk and then redistributed okay Walmart Target Children's Place Amazon was hit and miss they I mean they were they were hit and miss but Walmart Target in Children's Place were the absolute cheapest at six and seven dollars a
017shirt and it's just plain white T-shirt oh I did all colors why [Music] oh so the uniform was not open before I just want a polo shirt is that what the uniform was that's what I'm curious about it when I was like my okay they have blue white red and I think maroon okay and green I think that's what I was wondering when you started naming all the other uniforms and then your uniforms were you know all these different colors do you know if the six dollar shirt is a t-shirt or is it a polo it's a polo and what size I mean these are the primary kids because I can't imagine like an adult size shirt like that being oh you know I honestly I think I had to do Amazon for well Walmart
018and Target carry adult polos but they want Children's Place will not but they did it and if I remember right it was nine dollars for the adult ones right I don't know I'll look into it I'll be looking to it any other discussion on it okay [Music] there it is and next item is the discussion of the electronic payroll system okay um just to follow up um you have you have a you have some information there uh I went ahead and concised it some more um you have a hard copy in front of you um that highlights Time Clock Plus uh all certified and classified staff are monitored with the ability to do separate jobs substitute teacher reteaching enrich teachers during their Prime period after school tutoring uh Time Clock Plus quotes there is an
019estimated implementation of a one-time fee to get started annual costs um initial cost to get started so this is this is an example of what we can do by having staff um with time clock plus there's also a front line uh one thing that will share with me with with mascara writing is that the customer service is a challenge with Frontline it shows their time and attendance costs absence management costs 5500 annually and implementation costs are not including these annual costs just some of the notes that I included on on what I gave you um some additional information uh with the initial cost of of doing uh what I have there for you on the art on the hard copy to get started would be eighty two hundred and twelve dollars um I had by
020staying below the ten thousand I just want to highlight we would not need three quotes would be less than ten thousand dollars okay what other districts have done uh they have employees log in on computers that that works that's that's proven to be efficient this is what Bowie Unified School District does there are small rural districts smaller than us but at the same time this is what um Sahuarita Unified School District does they have any schools so so it does work by having employees have the ability to log in to computers designated computers on campus um what else do we have um structure and oversight is also key uh there's a dashboard feature edit site administrator missed time punches a sick leave up to seven days to enter Imports hours from Visions to payroll so
021that's very critical About Time Clock Plus is that uh time Cloud plus interfaces with interfaces with our infinite Visions accounting software for payroll so that's a critical component that each of the districts that have time to Cloud Plus have shared with me and that that has to be it has to be aligned with your payroll software and type clock plus is Imports hours from visions to check and edit for Auditors so it's also beneficial for our auditors monitors employees overtime missed punch reports even hours in time clock to read just to reiterate what was shared before of the user friendly efficient accountability brought in terms and this is from Director of Business services from Southwest Unified School District and also from the superintendent for blue Unified School District positive is Plus and uh it's it's
022it would be covered from unrestricted Capital uh covers the unrestricted Capital line item in our budget report would cover this so it's a good step in the right direction we're doing time sheets right now um every District that I spoke with does not do time sheets and so this is a good step just towards a level of professionalism accountability it would help the time spent doing the time sheets one at a time into payroll to the Pima County superintendent's office this would help be more efficient and not have to not have to take not have to do that on a regular basis this is just for your information as well okay and when you say our designated computer would we have to get like a computer in into in the office one computer like we
023have to buy an additional computer for it I believe of what what for example sawingita has is they have they have their computers in locations on the campus to where there's oversight as well so so that is something that I also know that unified does that where they have staff members also there with oversight okay okay and and at the same time Administration is more involved Administration of whether it's myself and the psych principal the special ed director but especially both administrators overlooking the missed punch reports running reports at any given moment throughout the day to see who who is punching in on time who's not it's very efficient in that way so the oversight goes to where more people are involved with the oversight just to help for it to be more efficient but
024the feature that I really think is beneficial is uh the accountability the edit report that can be produced for Auditors um there's um edit report for auditors so it helps it helps all the way around out of these two does there seem to be one that is more that people are more pleased with in the districts that you've spoken with Time Clock Plus okay do you know how long they've used it for anywhere from one two two or three years to four five six seven eight okay I just noticed there is a four-year commitment to it if we go with it so initially it would be yes but then the annual costs go down to just 3600 okay yeah most likely I want to say it's going to be another four-year contract but I'm just
025going by base initially to get started these four years the first year is more but after that every year and that's something that Dr Dumont talked about to share with there's an additional implementation from 8200 to 3 600. okay 3 600. is very affordable yeah again it seems to be the idea of having multiple designated computers around campus prevents like having a bottleneck in Angela's office while everybody's waiting to sign in at the same computer because I know she doesn't want to uh like that and in other words over there so we could open up a couple laptops and have that there's a computer in the future song the cafeteria has two is it a program that like we download onto the computer or is it just like a web well it's it's a it's
026a time and I'm just going to share with you what's your reviews it's a automated time and attendance system so it's it's we have to get it set up I believe it's around 27 hours to get it started getting set up so it's ready for July 1st so um it's it's it's it's a software okay software that we're gonna have to get set up Mr Simon can help us uh um Sunny Side sharing the same time and attendance it really works wonders it's just more efficient I just didn't know if the teachers could sign in on their computers classrooms there might there might be an option uh but I think for starters for accountability it needs to probably be probably good to have it be to where uh you know we're going from we don't
027we don't want to go from one extreme to another but yeah you need to want to have like a middle starting point of having some kind of accountability yeah so right now we have is it three different locations where stuff signed in main office the district office and he said cafeteria as well no they have security staff sign in in my office okay so there's two locations right now where all staff signs yeah but I think what would be something to look into just for efficiency and more accountability and this is just you know us getting started is for sure the district in the school office but also the special way and there you can have the special project secretary with a special ed director yeah already the site administrator in the school office he
028goes back to you so this initial setup where it says time and materials it's not the 4500 so I'm assuming that's assuming that's the time for the I guess the representatives to come in set up computers yeah get a skills training right training for a number of people that have the training administrators both Administration of teams uh district and school office staff the more people that are familiar with the oversight in I really believe would be the best possible option okay so but that does include the training for this stuff okay having multiple computers with it too also gives us the safety of redundancy if you have a computer that goes down we still have ones that are already set up and ready to go being able to log in from your cell phone yeah
029yeah the district's challenges event if they have the app that's fine but employees can log in on their phone through their app and they'll be on campus so that's why I believe you know we have time sheets we don't want to go from time sheets to one extreme yeah that's that's before we get there that's that's that's all now with Denmark let's have it here let's have multiple sites locations workstations oversight Administration for any missed punch any revisions any uh up to seven days to report the absences but but we have we have a plan to go to the next step before going to the next step let's first just get used to we have a Time clock time in attendance flight staff certified absence management system let's get used to that first and then
030we can always Advance even more yeah we get used to doing what we haven't done before yeah and I'm glad it's a computer program rather than a website given how spotty our internet can be at times we're right it's so they can see that happening at a critical moment and causing major problems so it's a good step in the right direction okay so any any further discussion on that okay then next item is the discussion of the third board goal um one area of improvement from the self-assessment data that will be a goal the board will work on so you have and the attachment um you have and also give you hard copy so you can see both either one I wanted to put down just the first goal that we had as a review
031of governing board where we will receive beginning middle and end of the year student data with a focus on reading score demonstrating growth on the dimples rating benchmarks and measures of academic progress math benchmarks instructional strategies resources and professional developments such as Beyond textbooks professional learning communities formative assessments reteaching data analysis and end-class training will be implemented to support reading goals so that was goal one and and we attached activities to show you how that was a living it was it was part of a living document that goal there was activities that let go to the last month's meeting highlighted how we were following that goal so goal two from the discussion last month communication will be strategic and collaborative with all stakeholders this communication will establish trust and build relationships with students staff families
032and the awful Unified School District so wanted to put there for your information as well activities that have been supporting this goal from the last meeting in March to right now you have there the March 15th accordingly school safety meeting that provided updates on the emergency response procedures and the electrical power outage on February 28th it wasn't intended to Pima County Sheriff's Office also give us a volunteer fire department on copper news isda and ausd staff March 21st to support that goal the activity was the Ajo Community response committee to conduct emergency planning the ausd facilities team Pima County Sheriff's Office U.S border Patrol Pima County Emergency Management Services and offer improved and collaborated and connected to generated in USD Tunisia the committee also conducted future planning for emergency response drills I could figure a
033lockdown and the third activity to support that goal uh I went ahead and put down the March 28th April 10 parent Guardian staff and student uniform survey conducting to obtain stakeholder feedback from that was the second goal based on the board discussion that's constipating and um these are the activities to support this model as we go through each goal share with the board that that goal is guiding Us in the next month and then in the month to month so we can see how hey this goal is is serving as a focus for what he and I do with our leadership team with the staffs alone and now uh um I believe that is that is a high uh update for a second ago I know what it says uh this is up to the
034board discussion so any discussion do you guys I feel like I've been kind of very vocalist S A lot of these goals so I kind of want to give you guys the opportunity no but I enjoy I I agree with your your goals that's it so I did I think you also you have a unique perspective on the board having worked here as a teacher and now being on the board and kind of understanding from that perspective what things could be improved and I'm going off on this bacon had given us right so she gave us a breakdown of four themes or common themes um that were popping up on our um survey so communication was one and I think we've covered that second one was data review and I feel that's covered in goal
035one which is great and then the last two that she pointed out was governance and then strategic Direction so I think if we can come up with something that will address those areas that she saw that were you know areas of improvement or how did you word that um areas of opportunity so you know we can take a look at that um let me see one of the ones that kind of stuck out for me was pillar three which was kind of structure and I think it kind of plays along with I guess our vision Vision as a board and I think Vision as a district question asked have policies that report have policies that require rigorous and regular evaluation of curricula curriculum and supplemental materials ensure they align with State and District standards so
036do we have policies that do that um and I don't know if this is too closely related related to goal one but um I mean we're reviewing student data in goal one but I want to make sure that the resources that we have are aligned with our district standards and state standards more importantly because our kids aren't going to really have much improvement unless we have the curriculum supplemental resources teacher resources to teach these standards so if we have a review of that I mean I know we have Beyond textbooks just coming in so if we can get kind of a review or an update on that is that working is it still aligned to all of our state standards um I mean we know Dibbles and m-class are aligned to State Standards but can
037we get a review on you know on those or any other supplemental or curriculum resources that we have I just I mean I know a lot of a lot of our textbooks are outdated um when I did teach a year of Middle School the science curriculum was very outdated so it did take a lot of me having to go out and be very creative in how I was going to deliver those standards and if we have a review of that and we have those resources readily available to our teachers I think that'll help out with our student achievement home say it again our other uh you said pillar 3 vision question 42 42. for the resources we have aligned finish that point um with State and District standards you know because the student achievement won't
038go up unless we have the resources in the the you know the curriculum and we'll talk with our our leadership team um that student achievement could still go up but it just wouldn't count because it's no longer hitting the state Venture standards yeah and a lot of the standards have changed I know even just with science a lot of states are now shifting to the ngss standards and so are the textbooks we have now aligned to those ngss State Standards um so I mean I think that's something that needs to be taken you know taking a look at it um and I mean we have our kids testing in science and what creates is it third so yeah my daughter just had hers last week so I know that's come you know that's coming up
039but you know that's just kind of one area that I see we really could improve um [Music] because I saw the other one as governance and I really feel like we're doing well as a board yeah really trying to make these improvements and I think anything that we do with these other goals will kind of help with that vision yes thank you very much okay if there's no more discussion then the call for future agenda items is our next item contract okay so we the teacher in question we approved the contract in April or March March sorry um but there needs to be a slight adjustment so I just got the information on Friday or Thursday if it's too late to put it for Monday I just wanted to give you guys heads up that
040it will be added okay thank you very much you're welcome any other future agenda items at this time okay and I will call for a motion to adjourn vote I'm sorry all right and meeting adjourned at 6 14. and stop the recording foreign