001Robertson Dr soltero yes sir Dr Schultz and Miss Smith Oh president accounted for okay we have a motion to adopt the agenda oh second uh Mr Guthrie aye Mr kirsner just I'm Mr Hopkins aye Ms Robertson hi Miss Duncan aye motion Pastor 5-0 foreign okay and it looks like we have no visitors comments at this time so we will go straight on to informational items the first one being the certified employment for CTE Electronics class of Dale Cornell Mr Hopkins and uh M members of the board this is for CTE Electronics technology teacher Mr coach 2 as he's gone there uh he's the interview for the position of CTE Electronics Technologies teacher starting in January we will teach part-time two periods per day and I will be recommending the approval of the Department of Mr
002Cornell as a CTE Electronics technology teacher starting again yes okay and then the next new program a new classroom and sure we have a line to ask what it what it's about what sure I'll have um Dr Chabot School the lunch right he had the idea that he's actually also helped us with our ad groups way better than myself but Mr quiznel had approached me earlier in the year and just in discussion with this previous teaching experience and CTE in Idaho and at the college level and also at a district level um we are constantly looking for improvements for our CTE and it's just hard to find teachers and subject areas so CT essential Career Technical education and so after speaking with in their approval and then taking this to j-tip Tucson or classes they
003were all you know very Gunk all about let's get this added and of course the rest of what we have going now such a small rural area and um and so we had Mr chrisnell one day in our mirror room and classes rotated through and he did a presentation and had volunteers and they worked with the boards and all the other aspects of what's going to be taught and some things that are going to be taught some things are kind of their imagination a little bit and enthusiasm and like 35 students signed up so a month or so later we checked with each individual student kind of gave more information about it and we ended up with about 18 students that will be enrolled in those two course in those two periods and then as
004as time goes on it really increases our points that we get as a letter grade by having more CTE courses by students there's a you know it's just like everything it's so complicated but if they take the test you get so many points if they pass the CTE test they did some of the points after a certain amount of time so we're just really excited to get it up and running and see where it goes It goes from here and you bring this for us yes I am um it's a college local classified in Idaho my first class was in contention with students could get six college credits and deal with the program which was in where I probably where it was four years we started out with an intro that was Electronics one two
005three and four was visit Electronics from the projects either way I'm not sure if that's available here but we're just going to start out with the intro and see how many kids will stay in the course and if the students want to go on next year we'll start we'll have intro and then Electronics one and then we'll just keep on going until we get the freshmen who will be senior support here we're going to try to link up with some of the colleges here maybe some lineman school or something I'm really not sure what's going to but it'll be something they've never been exposed to before and I've got kids at a graduate or in the Navy and the Army and Air Force and engineers and stuff like that so it's it's Theory and it's
006Hands-On so we talked about Theory and then to build it so and everything we're hoping it gets the supplies before school starts we'll see what happens well thank you thank you very much okay the next item is personally certified classified resignation of school nurse Shannon wolf uh Mr President members of the board this book really hurts but uh we also have to be supported I believe her and her family are having an opportunity I believe as her husband to move forward and to continue to grow that being said in Darkwood investor tremendously she does a great job so um Miss Wilson submitted a resignation as a whole school's nurse to the administration her last day of employment will be December 15th so I would be recommending the approval of the resignation of Municipal fiscalers it
007would be nice if you get transferred to a place other than Caribou Maine that's where they're going Caribou Maine it is odds countries beautiful summer yeah so our next item is uh classified employment of aho school nurse at that time it was unknown I'm going to make the motion that we table this one awesome and bring it to a table it until Wednesday or Tuesday or Tuesday yeah um we don't have the name here so we can't really discuss it if there's we don't have the candidate but um tomorrow we will have the candidate yes you do in there but that was just that's what you added in there just tonight so it wasn't posted 24 hours in advance okay motion and I'll second um Mr Hopkins aye Mr Pearson which is aye Mr Guthrie
008aye Miss Duncan aye Ms Robertson aye uh motion is table five to zero okay next item is the classified employment of teachers Aid Irene castorena the president members of the board um professional teachers Aid foreign background check my recommendation will be the approval of the employ of the employment of this next item is the approval of the inflation statement yes sir uh Mr President and members of the board um this uh an explanation all non-administrative employees will receive a payment um 1200 1200 to be paid from mno or maintenance and operations budget uh after payroll taxes take home will be approximately one thousand so before I turn this over to miss uh Miss uh Laura our business manager just to give some more explanation this is for employees right now on only for we have
009more or less around 61 employees um I really believe it's needed at this time uh for our employees um families I guess what's going on with Financial environment this is going to be for for all certified and classified same amount and so um this floor is going to explain this a little bit more and just so that everyone can also see that that we are still being fiscally responsive transparent so if you want to go to the next slide or slave I know it's Christmas and so uh this is the latest statistic available or through October the November inflation will be available in about two weeks but this is um October to October I believe and it's the prices that have gone up um aren't these normally on our it's on the um that's okay
010so anyhow so it's there okay um well I've seen on the paper lines so this is just the latest information available for those categories and I think the big one is energy that's probably Transportation too so that may not affect our people quite as much but the bottom line is I don't know anybody that's better off than they were six months ago and they're living paycheck to paycheck and they were living that way six months ago right now I can't fix we can't fix but if you remember when we did the AFR and it'll come up in the budget revision we have an increased carry forward so we can afford to do this if you like to go to the next page when Dr saltero and I were speaking about this um he was talking
011about a thousand dollars I said well if it's a thousand dollars payroll let's make that 20 and you can see that uh Medicare is 1.45 social security 6.2 Arizona State retires mandatory 12 over a level 12 percent um and then the long-term disability from asrs so that's what I call payroll taxes and you all know anyone who has worked when you sign up for your pay you also select your federal withholding and your state withholding I don't touch that that's not part of this packet but it's an individual everybody's different there's sometimes no rhyme and no reason to it so that's always an employee's responsibility and so these same taxes the employer pay so when I when we were talking about a thousand dollars I mentally gave up well it came to 1200 real fast
012it was 20 it's 19.6 or something so I figured oh we'll make it 1200. but when I did the calculations the take-home would be down at the bottom if we do 1200 surely 962.16 if you don't have any federal or state withholding and so I realized his goal had been to do a thousand so I put the option if we wanted to do 1300 that means the k ick their cake would be a thousand forty forty twenty twenty four so I need an eye chart so and so um either one of those options would work and I wanted the board to decide what that would be okay I like the higher option I'm fine with that I had talked because once they still have their state and federal ticket I was still going to bump
013them down but I'd rather be closer to that thousand right Administration yeah that that was Mr President Mr Duncan that that pretty much we were talking about that and and really um our certified and classified uh really unique debts like um speaking for myself personally the Skyping should go to a certified classes so there's no legal reason why administrators can't no no this the legal requirement and the audit requirement is that we bring to the board and the board that's the requirement so we this is I'm just running the numbers here so if you look at the next page you can see what it costs the district and so the district actually has to pay those same taxes and so at a 1200 dollar uh stipend after taxes and there's 61 eligible it really comes
014up to 1437.84 so with 61 it's basically ninety thousand dollars I mean let's talk about for sure yeah there could be an employee offered too you know and then if it's 1300 it's still under a hundred thousand dollars so I'm very comfortable that no matter what happens I put this in the budget whether we do we do a lot it's it's good to go so we only have two administrators is that right yeah three three four well we have a grants person that okay you're only a small percent we have well we're talking three one two and three administrators so if we if we had an Administration to cost us less than five thousand dollars right an emotion on Wednesday is that right yeah I don't know that we could do that now that now
015that the agenda States not administrative yeah yeah because we don't have the 24 hours to change it since the meetings tomorrow and that Wednesday yeah yeah so it and that's fine so this is what I thought with the carryover that we could do that it would immediately not not affect future budgets this is a one-time thing that we can do fairly quickly that the employees would receive it I think it's it's a great gesture actually I just thought of one question regarding Lonnie's question because we do have the option Wednesday it's published at 1200 but you said we have the option of taking it up to 1300 but why wouldn't we have the option of including administration at the same time if someone wanted to propose it if it's even yeah so something we can
016so so I want to I'll say this if I'm just going to go this route with it if we someone makes a motion requesting an item for January that we give Administration also 1300. uh we're still a good budget watch for that correct yes we are and they have no economic worries in their lives administrative and 1200. so it must be postponed this until January the amount for the okay I'm sure um well it's okay sorry so um Mr President if I can um it's a good start or it's a good start um uh eventually yes we do have to uh continue to find ways to be creative that being said from not having done something like this to doing something like this is going to impact classified and certified you can stress that enough
017just uh thinking back to family members who have been classified their whole careers they would have loved to have seen this so yeah I really think it's it's positive for not only the employees but Yahoo Unified School District community and it's a good step forward and we can always continue to allow some stipends another one we're this is a good step in the right direction yeah and I see on I see on page five too that it's all the employees regardless of yes FTE regardless of when they started and all of that yeah that's important because yeah that's important to me because the expenses that increased didn't increase almost on the number of hours somebody's working they increased across the board for everybody so what I'm thinking is violation so for me I'd be comfortable
018we approved this as is right here at 1200 and then we come back in January and then approve the additional 100 and if we so choose the administration yeah that was that way so yeah [Music] I think it's important that we get it at this meeting because we are coming up to the holiday season with extra expenses so I just want going to bring up because board members will get asked and future board members and employees and they all say you know and there is that no good details unpunished kindergarten um and so yes it's if you're a half timing employee or a full-time you're getting the same amount or a three-quarter employee at a 101 you're going to get that it has nothing to do with your base original um it has nothing to
019do with your position whether you're uh a supervisor or just in or the length of employment and then what we do need to decide though is that last thing where do we cut it off if you get hired in January or February or March or April or June to me for my but I cannot include those these are active employees I think is so what are you going to pay this well well Mr President Mr Guthrie um spoke with the business office and they're going to make sure and do be as efficient as possible and then take care of all of the details it will be by the end of the year as soon as possible but making sure that they have anything to take care so something that we offer our employees is that
020they can go in and change their W-4 any employee can do that and have it um for no taxes just for for this payment you know what I'm saying so they go in and have no taxes taken out and get the full bonus if you and then you can't get at a payroll tax estate right and then you can go back and change it again for your next your next payroll and if you forget it's only your fault right it's a dangerous game that people forget to do so so we that is an option well we actually do attacking assign both of them at the same time I understand but it's easier said than uh that was all I just wanted to bring that up to one people and that's that's what it's the spirit
021of the stipend was we have the budget to do it it's a rough time and this is the just just to reiterate again this is just year 22 karat gold yes sir yes so it's good okay and you're competing for employees um completely when you're competing for employees things like this right hopefully make a difference oh somebody moving to Maine or or it's taken around you know and so it implicit the right thing to do something about the possibility of changing that that number I know it's on here um there is a wiggle road yeah I know in the past we've been able to amend the details not not the agenda items it says no could we could um would you ask that if we're about change your hours sure we can ask outside the
022next item then is the extra pay position of the coach for the boys basketball developmental team uh Mr President Neighborhood Award um the explanation and turn it over to Dr chavose who's able to find out some information so he's going to shared with everyone we want to try and have a basketball developmental team you do not have a board as a varsity basketball so we're trying to build a team for next year and trying to be uh trying to to figure out the best way to try and get some students some experience playing basketball so you can have a a foundation for next year so that we do have a varsity employs varsity basketball Dr schmolds is going to do some more insight on what he is okay so unfortunately yeah we don't have enough
023players for a large new basketball team and we also don't have a feeder program for a varsity basketball team so we don't have a JV a freshman team Middle School anything like that so when it comes to a year like this year we had three football players injured at the end of the year and then if you don't love the game of basketball it's it's not fun it's not fun to get beat and it's not fun to go to practice and running behind off unless you really love it same with football you don't go out to football foreign so what we wanted to do is to start a program to where we could have some kids come in and not an official program that would be with the CAA our conference is but just um
024some kids getting together almost like a club and they've been practicing non-stop since um I mean since basketball season started the kids have been practicing we have 8th graders and ninth graders right now so we don't have a middle school team We're not gonna we're not going to join a middle school conference because we have some high school kids on there and and so we want to be able to to get these kids grow the program so miss Venus actually made a good point to uh earlier today gave me some good advice to make sure that we are clear with uh with our with the CAA that we're allowed to do something outside of our our agreement with them that we have I was able to speak with the executive director uh Mr Randy Baum
025at the CAA and he loved the idea of what we want to do he said they can work you know your kids can wear their uniforms they can you can go play uh you can go play middle school teams you can play some freshman teams at other high schools um they're not part of it at all this is all all with us and teams do that in the city you're able to go scrimmage with other teams especially with your lower lower level lower skilled kids um and coaches just refereed it gives them a chance to feel that you know we're really playing somebody and we're not discouraging against uh our hometown guys um and so we'd be able to do that and I have some contacts coach has some contacts and we already have some
026agreements with some schools that they would love for for some of their kids that they know will never get on the court officially to be able to play against our kids and have some competition um since we weren't going to have a team we weren't going to have a pay a bus driver and and um and some of the other things that go along with with having with having a team at a conference Mr Singh can take the small bus and drive it whenever it's not being used and we'll schedule our scrimmages around that at that time but I do want him compensated for his time because what he is doing is building a program and he will be practicing as though we have a team you know it's the same same amount of time
027he can even do less less amount of time practice wise and then we may go and play some double headers a team in the morning some Saturday they can eat play another team and he's able to drive the bus back as I said the executive director of CA loved the idea uh because they want us to have a team eventually even if next year it's just a JV team we can play on a schedule at that he said if we get enough guys to get in Varsity it just takes a couple three or four kids if you have more you know to put that interest and we'll have that varsity schedule so I think it's the only way that we can go with making sure we someday have a team and if this builds and
028grows maybe we can have a middle school team someday or a freshman team and varsity team like a lot of schools did um so I think it's what's best for for kids if you want to play how much am I able to talk on this um you can ask questions about the agenda this agenda item itself this this sport this this right here go ahead we made a big mistake when we dumped our Junior High Athletics and our JB Athletics and and I knew that when we did that that it was going to cost us down the road and it cost us right you know and um when I got out of the school board one of the things that I ran on was returning those two two things right to have Junior High and
029JV Sports I um I'm glad we're going to continue with something I'm glad we had this teacher because you know we have a teacher that actually wants to coach and so we need to support him with that and so I'm definitely definitely for this but I think that and we're going to need to look ahead and as you mentioned and start looking at getting Junior High and JB Sports back right and so um and then I think once you do that you won't have any more not having a team but yeah I support Mr my question is I support this now is Mr scene asking to have this and be the paid coach because if that's the case that needs to be two separate items in my mind not just approving the program and him
030as a coach and if we want him as the paid coach I think that should be a separate agenda item for approval that's just my thoughts on that not just a blanket I mean because technically anybody could come up and say oh we want to have this program I want to be the coach we're going to get paid that's fine but I just think we still need to have that separation of the two you know because it is it is a paid coach with to grow a program there can be two separate items on this one you make the motions and I'm not saying this Anthony Angus Mr sane I just think that we need to be responsible and have two separate agenda items for approval of the program and then if the administration wants
031to recommend him as the coach for that sure then make that its own agenda item also sure and I I like this idea um the only concern I have is when I express to you about having some somebody in an assisted role just because I've strongly believe there need to be two adults in all situations like that to keep an eye on things was coming up with some creative ideas of someone who another adult who does have their IDP card maybe they may not be an assistant coach especially if they don't have their ivp card they can't but if another staff member who has their ibp fingerprint card but we can work something out of that personal stress strike that's one of the ideas yeah okay no I was thinking too it'd be good if
032there was somebody else like another adult there at the practices as well um they're definitely on the road trips yeah I'm sure they'd be on board with that no problem yeah I just wanted to express that as a card that's usually the issues and one thing we've run into it as well um make it short is that you know that we had assistant football coaches and then the decision for Bobby p Guard for everybody came kind of at the end of football season so some of the assistant football coaches that would go to basketball okay and so there was some confusion you know on their part I understand like why now so that the process had to be explained and so they so some of them would have to you know okay okay my daughter
033was in Phoenix today couldn't coach anymore until she got a card and so she went up and then this morning um so what is the proposed proposed so one of my ideas was since it um you know it was in a Varsity Sport and through the diversity time we have a varsity support pay and an assistant coach bag so I was hoping to meet in the middle of that which is I'll bring it up hold on I'm sorry sorry and that wasn't anything that was discussed with anybody that was just something I thought you know time wise and traveling and the games and be able to retain that person as the coach moving up getting some guys to do the junior program so this is uh six hundred dollars this is big for all of
034our coaches so head coach and then assistant coach basically twenty six hundred dollars in whatever you guys would decide on this award okay and that's for all of our all of our coaches are paid okay hello Mr President members of the board I really want to use stuff use this opportunity to really recognize Dr chabot's um he was being very creative I'm sure all of you know he was a All-American high school basketball player and also in college he was highly recruited and so basketball is is a passion we both played but I have no problem saying that he was a lot more successful than I was I was a 20-point player in high school if we're up by 20 or down by 20 I want it again he scored 20 points so he's very
035passionate about it and he's really taken a lead in this I want to really just give him the credit I want you guys to know that he's really been trying to figure out how to make this happen so that's what he's taking moving on this on this activity yes one more thank you thank you thank you um one more comment so we can't really make it another agenda item as the agenda is what it is but I think what we can do is to divide it into two sections that's what I thought we were talking about anyway yeah but now we can have two motions on the same agenda item and split the topics into two but it's still just one item because I also figured if we had to wait until January we're missing
036a big chunk of the season and also so this Eric I'm actually glad you brought this up because for every new position we're actually supposed to do this we're supposed to approve the position and approve the employee or potential employee so this is something that we should always be doing for new positions and question does that mean the CTE position we should divide that way as well yeah yeah I guess we should well I don't want to go back to that just yet because agenda but um if if if it is a new position which this is and things that it should have yeah I think she's pointing that out okay okay on to the next Friday next item is the approval of the financial year 2023 budget revision ADM mno current year is ongoing
037but farming is always changing based on your employment Laura Smith our business manager is going to explain the budget revision and yes it's December so um about may you start putting together for Pure proposed budget for the next year because the government in June proposed and in may your year isn't even close you don't even have this last hundredth day counts so it's really an estimate of everything but with experience you get pretty and so when we did the AFR and I uploaded it generates a new report called the bus and then that drives this revision and you have to remember that mno and capital always used to be funded on the prior years how did they count but now mno is funded on current year so your mno budget goes up and down every
038month and it should be more solid than it was in August so that's the facts here so on the next page I did I compiled a bunch of reports and tried to make it not as technical or not as boring to people who don't do budgets and so the base level amount did not change it's 47th of these are 80 but our you can see that the adoption we we estimated 700 kids because that's what we estimated and you always want to go high because you can lower your budget but you but you raise it once you set your taxes and so that number actually came in at 670 so we lost almost 30 kids um and so you can see that's 163 000 that got shaved off which is not an unusual our transportation
039Revenue control limit doesn't change because our mileage is going down so it they got that budget doesn't change but the adjustment per the bud 75 which is last year when we did our budget our final budget in May um the ADM was this number and since then that number went up a little bit so they had to give us more budget than we had claimed because the the numbers changed so we picked up 14 902 dollars we've had a couple million dollars it's a really small change but we'll take everything we can we can you see I carry my numbers out like four or five points I'm not giving I'm not passing any money up and so um then that made our Revenue control level actually dropped because of the student loss it actually went
040down 148 427 go to the next page that number carries forward we had no growth um but our carrying forward was estimated at 400 000 because that's what you've been doing but it was actually 880. that's why we're funding this in inflation with the stipend and other positions so that brought up 480 000 more our add-on funding was just a little little bit off so we lost 96 dollars there and so with the adjustments we're coming up of an increase of 340 000. it's a nice problem to have yes better than going the other way now you I I do want to acknowledge that everyone has heard the legislator actually adopted a budget payment that was higher than the statute allows and the legislatures that margins have until March to either increase that budget or
041we are on the hook for eight hundred thousand always passed I'm sorry they like to make deals all the way through I have no doubt that it will come through and I always plan for the worst and hope of the best I'll find them especially since the state has a five billion dollar Circle exactly and if they need three billion it's three point three point one or two billion dollars that they're looking at shaving off Statewide and our shares about 800 miles so don't let that keep you up at night I learned a long time ago that this is just a game that gets played and unfortunately it's people's lives and I've I'll scramble and cover I can't speak for years out but yeah so that's that and so the change is summarized you are
042more than welcome to do your math on this okay or do math on PowerPoints have at it um I I can double check my numbers so this is the big adjustment you need to see so with the extra money what did I do with it well I gave 205 000 to a classroom um and I student support actually went down it's because we don't have a position built um and of course we have money contingency money throughout I increase admin which would include the superintendent's office we have training going on that we don't normally have that sort of thing we have the principal's office the people have been working some all the time I also have the money in there to cover this other earlier item um and that also includes a business office so
043I increased that by 116 000 maintenance got 85 000 more food service got 320 dollars I was feeling generous um that's actually I always make sure we have our payroll taxes right it's an estimate at the beginning of the year so I had to go through that that is something we have already been allocating um and Athletics and non-athletics I increased by 13 000. uh sped I took that back a little bit it doesn't look like it's needed it's always a potential that it could go the other way and whenever you reduce bed you you're looking for a sped audit but I have the documents as well um transportation when uh I'm sorry that should be 20. I think that should be a um I just must not say to you see where it says
044there's an increase 33 it's actually increased it changed to 53. because I put 20 000 in for those bus returns so I must not have sent you the updated one and that would take ten thousand or the difference okay I apologize for that but it's on this form here can you bring up the egg so and you have a copy of that there just so you know it so it is the souring amount by ten thousand dollars in each of those I plugged it in uh so I took 20 000 out of excess contingency salaries but I get it on my own copy of the Powerpoints and then um K3 reading so that the budget has gone from three nine to four to so that's the big me there and then uh the other good
045news was our unrestricted Capital which is where we buy football equipment computers um food service equipment repairs a car um it had been 7 14 that the adoption it moved up to 878 because uh our carry forward had changed so I plugged that in and to cover pretty much the expenses we've done where we did the upgrades and computers and that sort of thing and that can be moved around but you have to budget your whole capacity unless you don't want to keep your money so that's how I do that and then that's it I could talk about this for hours thank you very much any questions thank you and uh next item then is the approval of the government's team handbook yeah I think it should be table yeah can I ask a question
046did you not get a copy over there nobody did until right now no everyone that one was in my book when I picked up my book should have all received them by email well I don't have a computer but I I know I have been I have been talking about this ever since that the governance team is not the term that is used and should be governing board and there are a lot of things in here that are new and none of us have basically had a lot of time to even if you picked up the book on Friday or this morning to study it and I I understand I understand the time you put into it Mrs Robinson and you're not going to be on the board after that but certainly the five gentlemen
047before three gentlemen excuse me that are here would would do a good job with it but I think we need some more time can I first say I I I'm sorry that you did not helping you you were supposed to have received a hard copy to study over the weekend um everyone else received emails but since you didn't have email you were supposed to have recently I didn't get it I had a hard copy here in my book yeah but that is still we don't have enough time to this is going to be an important document and um uh there are things that have not been corrected or things have been asked to be corrected but we we didn't do it as a team I guess that's what I'm really concerned about that we honor
048the things in in here is that when we make decisions we should work as five and not one and we've been asking the governance team handbook changed to governing board and a couple of times Well I like it I like this better well it's not up to one of us to make that decision and I think we need a little bit more time that we can work together to come up with a a solid piece of information for the new members so um I I would like to point out that we have had maybe five we did nothing go look let's go back to discussion no over the last many months we have reviewed this over and over again two hmm a lot of the times it was just I don't know how many exactly
049I think more than two but um but the point is that we have reviewed iterations of it and yes things are added um and but you did not but I guess what I'm saying is that there's changes here that we haven't had a chance to discuss whether we want it or not right but we this is for approval for tomorrow night not for tonight this is for discussion tonight so now is the opportunity to discuss the changes and like I said I apologize you're just getting that now that should not have happened because there's a lot of things in here that I do not I think are not of interest to new board members and um I think that the smaller that you make this the better for example um open meeting law guidance I
050think they need something of that sort um especially me huh we all do but board powers and responsibilities and uh it's it's just wordy and I'm sorry but I just cannot vote for it the way it is okay okay what I would like to do is since this is up for discussion now is go through it um and you can review the we can review the additions if you have comments we have done that I I have asked and asked for governance governance board governing board it has never been changed because you said you liked it this way so changes have been made based on our discussions when when there was agreement we never voted on a thing agreement among all of the board members sitting in but we should vote on these things right
051and we will tomorrow each thing separately no so we're talking about that we should be able to go through it yeah what you say is tonight's the study session tonight is our opportunity to go through it it is a shame that you didn't have a hard copy with you because then you would have had I got into early this morning okay um but obviously good when you got them but um I also know that um did you read yours just now Eric did you read your team I've got questions I've got for when we discuss it tonight oh yes oh okay okay now what I was starting to say was I know that there's a significance to the color coding in this and that there's some of the things that look like it looks like
052there's a lot of changes and some of them are not changes in the wording or anything else it's simply one section was moved to an area where it made more sense but I can't recall that those are the purple ones the green art editions so those are things that are new um the purple either lined out or not are those are sections or phrases that have been reorganized and and I and I will say Rodney in some cases they have been rephrased but the content is the same sometimes it's word for word and sometimes it's not so so it does look like more than it is because as I was going through it like through the final draft I was realizing that in my opinion at least it could have been organized a little better
053and so I did make some of those changes to organization and those are the purples green is new um so should we start um I'd like to start with the name [Applause] and I feel that very well we've done this three or four times and on that to change it to uh uh governing board and yet do so are you preferred that way because it brings us closer together and I don't agree with that so my response to that is that that for the government's team which includes the superintendent because there are agreements in here that are based on some of the trainings and meetings that we had with asba that are that are actually superintendent agreements they're not board agreements they're super and it shouldn't be in here but that's why the title is
054what it is so it includes all of us not just the board it's just and you'll be telling me Mrs Robinson that the governing board doesn't include all of us the governing board wouldn't include the superintendent I well perhaps right so that's that's the idea behind I I think if we change it substantially from that then it's not describing the document that it is because it is not a governing board handbook if the government team have a handbook I think it should be a government but him because of the team and a lot of this stuff there isn't anything that comes from the state that isn't addressed as governing board and why should we be different so I would suggest that for areas that we want to make changes or adjustments where there's consensus where
055all five of us think that seems like a good idea I'll take note of that and I will make those changes for tomorrow and present a clean copy for you all tomorrow there are also some things in there that I just know need to be fixed for tomorrow like some of the links are not are broken and I'm not sure that the table of contents is exactly correct but um I will provide a clean copy with any changes tomorrow no substantial changes that we don't don't discuss the only changes I would make would be like if the page number was wrong or something that's all we're discussing tonight no no and if there is a something that you would like to change from a clean document tomorrow then you can propose that as an amendment
056to the document so tomorrow you would say I would like to amend the title to say your preferred title and then we can vote on that and if it passes and it gets changed and if it doesn't then we go back to the original document and we would go through that way for anything and we're going to do that tomorrow right for anything that we don't have consensus on the idea is that for most things we should have consensus I think you're rushing because tomorrow is usually just for boating and if we go through everything and say we have to take a vote on everyone where it's just it's not giving us enough time and I think sometimes I maybe I'm wrong but I am judging that and you know um Trish more perhaps better
057than uh patricians and excuse me and you know but I think it would be nice to have them a little bit of an input what they think about it as well so I would be totally open to hearing comments from them tomorrow and we could make adjustments based on that how do you know they'll be here well they don't have to but they could I would be open to that if the rest of the board was okay I mean it is it is it is on the agenda so if they wanted to comment on that they could do it through public comment anyway um you see I I'm not in agree with you that's okay okay one thing about that was they would need to have a copy of the Bulldogs okay so um so
058I would like to go through you I I know the title you have um you would want to change the title I have asked and asked and asked and I've had no response okay Marcia all right touching on the title you do not agree with just the way it's titled correct you'd like it to be mean something different yes okay what would you like to see the title be governing board okay so governing board handbook or how about a whole Unified School District that's fine I wasn't done governing board and administrative handbook because I mean the superintendent and the principal probably reference this also I would imagine you know I I I not knowing these more than anybody on the board I understand that so to have them say it's their handbook so they have
059to refer to it well I can't agree we can simply ask would this be useful to you as an admission or is this more useful for the board in your opinion just be open and honest well um the question again with this with this this handbook um if it's approved be helpful to you and your job as the administrator okay a superintendent in my five months and six days um I do make sure to look at the handbook to make sure that you know I am probably based on what is coming from the governing board as far as with the board um roles and responsibilities so it does provide some guidance this in addition to the Arizona revised Statute so it is a good resource doesn't the state have a um well I know I
060have had a book from the state that gives all that information in it and it was so passed around and and certainly for superintendents was very valuable oh sure there's multiple reasons yes so as a new superintendent Mr Hopkins MS duncano the most resources I can have of course they're very beneficial but as far as uh you have another question no I was just I'm asking in relation to the title of it if if it's between is it a governing board handbook or one for the administrative team on the board okay well no I just wanted to find out well is it something you would use because you know it doesn't have to answer your question yes it and it does have a useful information that helps me in addition to other resources so yes
061it is it is um so just to point out the title The subtitle was changed um to that's why it's it's green 2023 award timeline and that's only because one of the appendices is and we'll get there but is a governing board it was called a calendar previously um we had a suggestion of if you change the timeline um as more descriptive as what what it was um but the reason why I put that in there is because it's a really important part of this document and it I just wanted to highlight that so it's not ignored some of the other appendices are um they're published already like in our our policy um like the um four member ethics there's a board member ethics page that's actual policy but the board timeline is um this
062is the only place that it occurs so I just wanted to no the nice thing with the timeline is we really don't need to date it on the cover because this is pretty much the annual timeline for all these things good so then it just prevents it whenever you're having update the front page basically so we can just you know I'm glad we have that in there so that way everybody knows oh well we got made coming up okay performance pay violations coming up yeah July planning so this is the this is the evaluation cycle timeline but it is a similar City yeah so is everyone okay with um removing the date from Ford timeline so it just is called board times yeah at least we've moved along okay yeah I'm Gonna Keep a little
063Vlog here so we can make sure you have a good uh motion tomorrow okay so I just wanna I I'm gonna present the document and how I hope it will go is I hope everyone will just approve it obviously but if there are emotions then those should be tackled one at one at a time so um you might have a motion Marshall to have a motion Rodney may have a motion just just so people can be thinking about how how the process maybe I didn't hear right but you would like to do us vote on the thing as a whole of course then break it down so so it is on the agenda it is on the agenda for approval so so it can be approved as is that we need to say no or
064or it can be approved with amendments so for example during the meeting you can ask to amend the title to be what you want it to be and if your Amendment is accepted by the board there's a vote if it's accepted by the board then it becomes part of the document okay and in the end the entire document as amended gets voted on Erica you keeping track of all the things yeah it should be it's not being put in stone no no no no is responsible the maintenance it can be changed at any time if something doesn't work by the line somebody can change this buy board approval am I board approval right absolutely and so it's not like it's it's not it's gonna it's not gonna be set in stone right now and it
065should be it should be should be and it will need to be changed right okay so if there's parts of this or we're not real happy with for whatever reason it doesn't mean it's down the line or just completely throw it out three um the green um just Small Things added um under the government's team handbook and Board calendar that actually should be the timeline right um the handbook aligns with District policy I just added that because it's important and then below that the government's team is responsible for the maintenance and continual Improvement of this document so what Lonnie was just talking about changes must be made by consensus or by board vote um and then I added at least each December based on comments I think Eric suggested that if you annually read reviewed
066yeah but not making that the absolute only time right exactly exactly okay and then um governing board the contact information and terms is everyone okay with adjusting those who include the board member elects yes so it gets approved page 300 governing board um yeah because then it'll be current when we I mean it won't quite be different I think honestly I think this debt could just be changed without the board having to do it I mean it pretty much everybody's going to understand board members are going to change all the time yeah so yeah okay that's fine so I'll leave it as is because that's yeah they can just adjust it as things change since I'm not going to be on the board any or you might not either that when we want to do
067that something change we do it as a committee rather than one person yeah the Mortal need to discuss it yeah we have not done that with this okay Marcia I understand you're frustrated with this yeah we have met at least twice to discuss this I know and we are going to work tonight because nothing's been officially changed tomorrow when we vote on this we'll make our recommendations and amendments and we can do that then but I'm getting at it Eric is not voting or anything okay um Wednesday night as a group not Wednesday night but say Thursday night and we all sat down all five of us and decided what should be in the handbook and that and ours decide what is going to be changed and how you would like the wording and we'd
068always sort of agree about it what we're trying to do that tonight no it isn't it's different it's just all written by one person it was and it's some of it that you keep saying that the changes have been requested were not done many of the changes that were requested happened on you're right they didn't change the title you've pointed that out that is one change but I know for a fact there are other changes that were requested by people on this board that are changed in this draft and again we have the opportunity when we vote on it to pull individual items out and change them by amending them in that photo I understand that but I think it would be a better document if we had all sat down and wrote it together
069now speaking from personal experience in doing that a lot of times it's better to have one person be delegated that instead of multiple people trying to do it because then you have basically the same work being done by numerous people um I think it was good that Wendy put this together and this is our chance as the board to go over it and see what changes we like to see made okay and that's all I'm gonna say on that I think that was the better outside of having five people doing the same work that one person was able to put together that we could all go through as a group and any changes or recommendations I'm writing down here so we can make sure people ask for the correct Amendment tomorrow they may want it
070until 10 o'clock we could leave all five people were writing it together we'd be about three pages into it so far because we'd be disagreeing on every single thing rather than getting the wording there and then selecting what we want to change shall we press on okay yes because we have docs yeah paid for um under the preschool program oh I'm sorry on picture real quick I thought Angelina was the district secretary uh request a clarification that was made previously superintendents administrator because I thought she was also our like Administrative Assistant as the board secretary also secretary she was the superintendent and board secretary so basically she was the district yes and she works for him it works for me okay so under preschool program I just have it highlighted um because I don't know
071the hours I went to Africa hours can anyone include me in under the correct hour today yes 8 15 to 3 P.M thank you and that's Monday through Thursday correct early release on Wednesday still correct or no um no they could go till three on Wednesday so this Monday through Thursday yes um so a new addition is adding the mission vision and values those came directly off of our website um it it looks it on the website it lists the mission twice what we always hear of as a mission as everyone everyone graduates College and Career ready and then there's another part that says our mission and then it has this where I put highlighted Vision question mark can anyone clarify that is it possible that that's a that's a mistake and that it's published
072as our what's published as our mission is our vision actually uh Mr President Mr Robertson we are in the process of refining our vision and our mission statement action steps right now so what we have so far is that the vision States everyone graduates College and Career ready division we have agreed on that we're working on that as a staff classified and certified mission statement we are in the process of developing action steps with uh all stakeholder input staff so special is in process right now should that's not be included what's your opinion on that the the mission the the mission and the values well I think that's very critical when we have the final we have the vision in the final commission statement action steps we can actually like Mr Guthrie said this is
073an ongoing document we can add that in there okay so so leave it leave it here as it is sure that it can be changed absolutely okay okay um under a new board member introduction um it's the green part was added as a board member elect you will receive reports and Communications provided to board members um and I would like to add and be invited to attend all meetings because that's actually in policy policy Bia um it actually it's it's very strong in what we need to do to welcome our board member elects um yeah so I would like to um I I have the green there but I also wanted to add and um and be invited to all meetings now one thing I don't think that any member elect will be privileged to
074is executive session material regular board session but since they are not board members they won't be privy to Executive sessions so maybe I should forget sessions order me a station then get whatever corresponding information but we legally can't give the executive session still value yeah I don't see a problem with the wording though because it just says we'll receive reports doesn't say We'll receive all reports yeah we'll receive executive session people they are receiving reports and agendas they're just not getting more exactly as Allowed by law earlier too that if they're not on the board some of the if we get into personnel and hiring if they're not on the board we shouldn't be giving them the application with with the agenda in it because that's protected information you know there's protected information in the
075application and since they're not officially on the board yet they should get the headings and they should get the super you know the stuff we get on the superintendent or even the resignation letter when somebody leaves but um because there is sensitive information on the application that shouldn't be included in what's going to board members elect um so I I'm remembering this but I think the actual wording and the policies that does say something like um will receive reports and appropriate Communications um your first meeting Green Park often a board members first meeting coincides with the annual organizational meeting which takes place each January during the organizational meeting you will vote for board officers prior to the meeting please review the organizational meeting procedure found on page 12. 12. okay real quick a lot of
076times we don't wait until then a lot of times we have done swearing in at the end of December I was actually sworn in four years ago yesterday I've sworn people in on December 20th before then they don't officially take office till the first first sentence yeah um okay I will fix that yeah thank you other okay okay page six um board docs that's just a brief explanation of of what it is and a link to it so um just so everyone realizes all of these are and will be active real links so once it's published on the board in the board of digital library or if you get it by email you'll be able to click on all these links and go directly to the policy or the website that it links to have
077that they're on the this one right here these are going to be the Links Page Six okay um real quick I'm about to try to get off track the responsibility of updating this is who will this who are we going to make responsible for let's say we have a policy change that affects this yeah so we just have to say the clerk of the governance team is responsible for the maintenance and continued Improvement that's me sure because I mean policies change all year long and if it affects this then it should just be an automatically updated I would think so so by board consent and support approval so we could put something in because there is a section of yeah I'm fine with the clerk being responsible for if there's any policy changes or anything
078else that's going to affect us that it'd just be made and then we just have an information hey we updated the handbook with this that's that amounts to consensus as long as everyone sees that yeah I mean it happens and I think that's fine [Music] no I mean the like the policies that are in the back like that are in it yeah right and just and then sometimes you might get a dead link um I think that's seven yeah so uh um is anyone opposed to adding updates to this manual um as a clerk results well this one needs to change because this is in the apps of the president members will select a temporary president it's always been the clerk assumes the president and then we appoint an active clerk so in there because
079that well then we'll have to go and change that policy um so um updates under Clerk of the board updated to to the handbook and and please if anyone just is not in agreement please say so you will have another opportunity tomorrow if you change your mind about anything but um I won't put it in if you know if you object now um okay back to page six just more more updated links on the bottom School data I had included at the at the beginning some information on um School attendance numbers ADM um but instead of doing that I ended up adding this instead it's just links to our data pages on the Arizona Department of Education it has it has all kinds of stuff has our graduation rates it has our school grades it
080has our our ADM numbers it has test scores and so it's a link that can get you to any kind of school data information that you're looking for uh rules and responsibilities um I had one in there that was a a quote from policy about board and I added one the administration of the school system in all aspects is the responsibility of the superintendent whose function shall be carried out in accordance with the policies of the board um that's from policy CV down for their board officers so um these are taken um mostly from policy like obviously the one we just added um for the clerk of the board is not a policy thing in fact none of the clerk just for your information no no responsibilities are defined in policy it's all according to
081regulation which is what we're doing essentially right now um so for board officers on behalf of the board officers have the following additional responsibilities the board president presides if our meetings works with superintendent to prepare meeting agendas is the primary primary board contact for superintendent during emergencies is the point of contact in cases of alleged discrimination when the superintendent is the respondent and then it has Title IX discrimination because there's also a Title IX coordinator which makes things a little different for that type um and may independently confer with the district's attorney and then for the clerk ensures board meetings and board actions are properly recorded conducts roll call and voting during meetings and I added updates um make this sound better but updates to the updates to the handbook um well I have on
082page seven but I can't find out updates okay just doing the green and then it says in the absence of the president members will select a temporary president um that's policy I don't think it means that it can't just be like the clerk um and sometimes the clerk might not be there so maybe it's um would you like it something that could just be done by consensus right I think that's the idea um norms and procedures page eight um now all of these that are Christ out you're not going to put in is that correct correct okay okay just to clarify some of these at our crosstalk are found elsewhere yes that's right the the purple ones if there's lines to the purple ones they're either elsewhere for word or their they've been adjusted slightly
083but the meaning is the same no but this one here the last one direction is only given at board meetings when the board votes were agrees to get directions to superintendent so that doesn't exist anywhere else I think it does actually okay I think that should be purple too um yeah we can go through and I think we will we will read that in here um but I think that should be purple I'll double check when when I go through this okay um so Ford and superintendent Community Communications in the green on page eight the board relies on the superintendent to keep informed of District concerns and the superintendent relies on the board on board members for insight on community concerns yeah oh it's right there there it is um individual board members have no
084real power but they do have perceived power therefore they must take care in their interactions with community members and District staff um and then there's the line that Eric was asking about in Black um board members agree to and I will just do the green direct stakeholders with questions and concerns to the appropriate staff share stakeholder feedback positive and negative with the superintendent inform a superintendent when they are made aware of safety and other possibly serious concerns publicly and privately speak only for themselves not for the board and then jumping down a little bit share feedback and questions on agenda items with the superintendent prior to meetings giving the superintendent time to prepare provide updates on current events via the board report avoiding complex or controversial topics topics or questions and comments are anticipated should
085be added as agenda items meetings should not be used to endorse candidates for a political platform Rodney um are you okay if I move that I'm asking Ronnie because this is one of one of his suggestions um two um I'm so sorry I don't know why um to from here because these are more about Communications if we move it to meeting norms thank you okay uh superintendent agrees to provide weekly updates uh email updates to the board via the board letter provide monthly updates on current events via the board report avoiding complex or controversial topics and the rest is the same as the previous one um promptly a follow-up on board directives and board member requests providing updates and confirmation of completion share answers to questions and information with all board members ensure all new
086regulations surveys student data Etc are provided for Board review share legal opinions and any significant legal concerns events or findings with the board engage in individual with engage with individual board members on District issues but not attempt to secure votes and include the board on District Communications so I added that's the include the board on District Communications I added that um because I have noticed that you have been doing that a lot actually um and that in the past we haven't had that very much where we where the board is receiving um what the families might be receiving um by email or things that are posted on Facebook things like that but I think it's a really good idea it keeps us informed of what's going on in the school so hopefully everyone's okay with
087that um can you change uh I'm sorry it says student data we can't really be about students should that be like I've seen data yes we're not really giving out student data not for individuals no I'm not a viable student right so maybe for sure data testing data works I mean that's yeah that's the idea of that right and I knew that we weren't actually giving out right right as student dated immediately individual students yeah sure that sounds good um down questions complaints and the chain of command uh board members expect okay so this is a typo board members are not expected to be experts on District Operations the district aspires to address issues at the lowest possible level in the chain of command board members shall direct stakeholders with questions or concerns to the
088appropriate level in the chain concerns that escalate to the board level can be expressed via public comment or by writing to the entire board the board is the last level right to them with some specific page 10 meetings the board is required to host a regular meeting called a regular session on the second Wednesday of each month so this was news to me when I was looking at the meeting policy I I didn't realize until recently that it is policy that we meet on the second second Wednesday of each month um Additionally the ausd board hosts a special study session on the Monday before Wednesday's regular session so what we're doing having a meeting tomorrow against policy but we agreed to technically it is because the way the policy reads is that we can change
089it in the event of an emergency or by a vote of the board and we didn't really vote but it kind of has consensus basically by consensus saying yeah it works for us if you move the meeting yeah yeah that's another let me let me continue because the next paragraph um first annually in June the board meeting schedule is adopted so do we do we usually do that in the summer because it looks like we have enough January January okay should we do it in January I think keep keep it with January I mean does that work for you it doesn't matter that's the way it should be done I think January is good because that's when any new member is going to take office so the calendar starts for the calendar year not fiscal
090year or school year so yeah the June I think came from asbas account Board calendar but I don't think it's policy no and I mean it makes sense for them since our we do go by after school year which is July to June but when we have new member for me and they committed until in January so um it's six one and a half percent of the other okay well um since we do we're about to do it right right um so I'll put January and then that can be changed if so you know okay in the future if it seems like a good idea right um so annually in January the board meeting schedule is adopted changes to the adoptive schedule are allowed by board vote in cases of emergency or when there is
091not a quorum of board members able to attend what and so I wasn't aware of this this is policy so in order for these meetings that we have these regular meetings the last two meetings this this meeting tomorrow and the previous meeting last month those cannot be changed without a board vote an emergency and it's a real emergency like like a tornado or the school's on fire um or if um we know that there will not be a quorum if we know in advance that there won't be a quorum then it can be rescheduled so those are the only three meetings in it I don't know that any of us were aware of that that we've always done a lot of changing yeah and I don't I think we should be able to do that
092because because we need that flexibility uh I think the board does anyway can you change your policy when scheduling additional meetings board members will be console these special sessions require 24-hour notice those are those are meanings that are not just scheduled meetings that we've already set in place [Applause] um just one grouped agenda items on occasion is convenient to group related items for a single vote for example multiple policies advisory oh yeah I mean I'm fine with that there just that's a good point though so um Eric is bringing up the team yeah because this is uh first line so they'll be they would be there would be an acting clerk though right yeah because so the way so that should be okay yeah it should be fun the clerks step up then the point
093of even asking the agenda appoint acting Clerk of mystery so I think so it should be okay then and then it's good it's addressed if neither of us are here that then the board would appoint a temporary president for the and uh okay so now I was 14 in the board timeline um no this doesn't apply to like it's the clerk's not here which was in that the President appoints a clerk yeah and that's in policy so that's not true neither of us are here then the the members that are here would appoint a temporary president and a clerk for that meeting yeah it's fine the way we've been doing it with the clerk if he's not here that I ask you to do it yeah that works fine yeah yeah and that's and I
094mean that's not against policy to do it that way uh okay the board time ausc board timeline um annual campus tour for board members this is something that I I requested um for January for this January um but I also think it's a good idea for an annual tour for board members for it to be scheduled in there um so I I added that um so the next is approved employee certified employee salary schedule for the succeeding year approved certified employee benefits employees will be notified of approved changes prior to OfferUp contract for the succeeding year approved substitute pay um with this calendar there that you have for June go up to board meeting calendar yes so that's going to be changed January right um uh February so superintendent check-in and contract review these are
095all taken from the superintendent evaluation cycle timeline so actually most of the of the new greens are from that timeline um spring employee satisfaction survey in March and then the superintendent check-in which is part of the evaluation cycle April approved support staff wage schedule for succeeding year and improved support staff benefits for succeeding year um and then approve extra duty pay scheduling schedule for the succeeding year May superintendent mid-year performance evaluation that's the evaluation cycle uh and then for June we're that we're changing adoption of board meeting agenda to January uh July superintendent planning session same evaluation cycle September uh superintendent check-in in November year-end evaluation and fall employee satisfaction survey and that's it and then at the very end I added an appendix which is the details on the on the superintendent evaluation cycle
096uh which is the last probably your last page which we approved last last lesson that's it so like all the way back to the start of this but I don't understand where Angelina's role is as so she is the superintendent's Administrative Assistant but what is she does during the meeting is that an open meeting violation I mean I'm not trying to cause a problem I just think she should have a role yeah my understanding is it's not an intermitting violation because we're essentially that it's like when we had a question about a class and the teacher was sitting right here we were able to ask her about the class situation so it's she's the one that's kind of the expert in it it's not Angelina's not coming it's not a public comment because we're asking
097her for her input rather than her bringing up a concern so if I talked to somebody in the audience in the middle of the meeting to get their input or that an open meeting violation not if it is on the agenda agenda is I like Ronnie's job as the as the board president to make sure that we have having it I have no problem I just thought she was our no no and when that lady came to give our presentation she kept talking about the secretary of the board remember she must have said that a dozen times because a lot of bigger districts have I don't have a problem well I don't want to get off track because that's not on the agenda oh come on I I just I mean huh and it's like
098I said it's my understanding that it's not an open-minding violation I mean we have a question come up about the calendar and Angelino does this work for you that in my understanding that is not an open meeting violation I'll certainly look further into it and make sure so the point I'm trying to get to finally is I know I'm making all this point is why can't her job description say Administrative Assistant the superintendent and board secretary there's enough to do with it let me phrase this question in a way it's not going to give us an open meeting law violation I think maybe Hoovers if we in this this document we're working on here as Angelina is a very big participant in our meetings as a superintendent's the ministry of assistant um we should probably
099think about in accordance with this agenda item maybe a future one of a title evaluation but that wouldn't be up to us so no so we don't want to get it yeah we don't want to get I want to get any deeper Beyond this right now we could change a title about yeah what Angelina does what her job description is that's all up to Dr soltera which I think it is part of this discussion because it's in here right she's in the yes and so so I don't care how we do it I just and and if you say bigger districts have a secretary or why can't smaller districts have a secretary foreign I don't you know what I'm no yeah no that's a really good question it's a great question I wonder if that
100may be a question for asva if we if we truly only have one employee and and uh board secretary is not our employee it's yeah it's Dr solteros No direct report right um than if for the cases of districts that have board secretaries how how does that work because we we've never had that so we we don't know but it's a good question dead board secretary in a large district is a solo job and the superintendent can direct them for communication to the board the board communicates with them to this person and then they keep the flow going and they do all this and they compile reports like if they assign someone I'd like a study done on this it goes to the superintendent and this dummy board secretary and that she doesn't send the
101information out to the superintendent has approved it now if you look at the Pima County Board of Supervisors they have a board clerk that's not a board member and she signs all the election certificates nomination certificate you know I think it'd be a good agenda I don't know we could talk to the superintendent about at a future date and see what his input will be and how he'd like to go about that but yes she does have a lot of responsibilities to the board part of that and it was a stressed by the predecessor too she's your assistant so we don't give her orders you know don't tell her how to spend your day and all that she's yours you know she's your administrative assistant and working for you she does serve the board but
102at your discretion and you know with your Authority but not at ours so that to me is a big difference not to change it at all to anything that implies that she works for the board so I think if we have it as more secretary it sounds like she now works for the horde but that would not be the case why couldn't it be the case because that's our only employee right there so all these other districts the secretary they have this one individual sleep board secretary that's all their job is and they work for the board so to do that we would have to create a whole new position for that or add on to the position that she already has I don't think I want more money I was gonna say it had
103to it would have to be an extra operator to me adding that on to her thing or another current job title and description creates potential for conflict we're getting off track yeah okay big time but I do think it's valid to clarify what what it means when it's to say in here secretary to the superintendent right because that's the whole point of this is that is that so I'm good on this now okay okay next items can we can I add one more thing before we go all right all right um I go back these pages that are uh appendix H and whatnot are they going to be included yes in the handbook I went we've been going through this whole handbook there is nothing that has been mentioned that our number one goal is
104working with students improving the education and so forth that actually is but there is on the appendix at the very end it says remember always that a board members first and greatest concern must be the educational welfare of the students attending the public schools that's not exactly what I had in mind but it would do there's nothing in here that says that our number one responsibility is providing the best education that we could possibly do real quick Marcia on page seven okay hold on a minute A7 rules and responsibilities yep okay it's in purple third paragraph down the board's Chief responsibility is ensuring Student Success where are you those responsibilities third paragraph first line along with that but I saw them I would like it to even be stronger okay that's fine can you make
105a new note of that yeah I sure will because that is what we're here for not a lot of this other stuff our main reason for being here is to provide the best education for the students here you got it okay there's no more discussion of the governor's team handbook next item of business is the minimum wage increase [Music] by one dollar and five cents or eight percent because of the older approved jobs and it's right there the next page for your information [Applause] foreign that says these employees are going from 1280 to 1385 so we have no one who is in between well that's okay right right um so um by Statute ARS 23 363 Arizona minimum wage will increase from 1280 to 13.85 effective uh January 1st 2023. um and I think it
106was in may we pretty much had this calculation I think the estimate was 13 it turned out so the next page on the PowerPoint that shows how it has changed over the years um and if the problem here is if you were hired five years ago at minimum wage or say three years ago and many of our positions start at minimum wage you've got Career Pros you've got food service and you've got your your beginning custodians all right they're all minimum wage so if you're hired in in 2021 say the minimum wage was 12.15 the next year it went up by five percent so everybody went to 1280 okay but that's a nice race I'll take five percent every year and and I'll be fine and then now this year it's going to 13.85. so
107if you were a beginning maintenance man or a beginning parapro or you just walked in the door and had to learn Food Service it should at the next page um you can see you got a nice raise except for if you've got three years of experience and the person just walking in the door is getting the same thing you are that's not exactly inspiring people to do everything they're capable and there is a specific uh position that I I knew there was one that I pulled in 2000 and a person was hired at 12.15 and the next year they automatically went to 1280 and I think they're 100 in like March so in July they got a nice boost in pay and that person was promoted and they were promoted to 1392 which would have
108been a dollar something in our race well that's normal with the promotion but now that person will be making seven cents more than the person walking in the door and you're you're responsible for all all those people so this this is a problem in that it's been great it's been raising the minimum wage so that people can afford to live before inflation and but eventually you you for taking people that were that were earning more to their position and the bottoms is coming up and we need to think how do we get the people who are supervisors to keep things Equitable we have to raise your wages accordingly and so but that isn't this conversation I'm just pointing out that that is a concern that all board members need to think about is how do
109you how do you keep people growing in their position and expecting them because obviously if you've been here for three years you've gotten a nice raise over the years but you're you're not being acknowledged and you're probably the ideal person to be training the new people in the door and so gee this is great how do you like your job well every year I get a raise if you do you know that's giving me a raise exactly so that's all this is to consider in the big picture when we talk about the value of our employees and and like the inflation stipend it was a matter of yes everyone needs us but in the long run I think it needs to be considered the big picture I know that Lonnie's brought up some board member
110Guthrie he brought up several times the fact of how higher how hard it is to hire people and we all know that I took statistics I only learned two good facts out of all that suffering and that was if people in a room two people will be born on the same day that you can make and and people find it hard to believe and the the other one is just statistics speak or you know fact speak and you have to look at the big picture but by doing this shrinking the band wetness yeah it's something you need to be considerate 15 years it's going to be 15. exactly so this is this this and this is a big picture issue that we want in The Prado diagram is the other one and an appraisal diagram
111no matter what you apply it to 80 of the work is done by 20 people that almost applies to everything always because you are always changing that 20 I'm sorry it's the only two things I really learned though so anyhow um no no so anyhow as employees go I I just I'm very empathetic that you have three years of experience and and you're the first in locking in the door is getting the same thing so it was just something for me a time for me to bring this up but the agenda item is to be in accordance with statute and we we have to raise that it tells you how much much so just so you know what ties that part of the Skype it is payroll has to go through every minimum wage position
112and create a new position because the pay rate doesn't go into effect until January 1st so it's a lot of work and and a lot of people don't understand that that's why we can't give you a date but they will get that this year and you know at the end of the year dinner okay yeah then this here is for the first of January about what we talked about stuff is there any more any more discussion on that if not um Miss Duncan has requested uh to revisit the governing team hands but she had another uh more input for you yeah page 24. and I have asked for this before and I hope that it was never changed okay um that number 11. remember always that the boards members board members first and greatest concern
113must be the educational welfare of the students attending the public schools that should be number one not put down at number 11. did you get it Eric yeah but that's not something Wendy did that's coming straight out that's the policy again no we do not we can change it this is the policy Marcia this is the district policy we have to bring it up as an agenda item to change this policy to do that write it down okay you're going to ask it as an agenda item we get to that I can't do that right now but when we get to the agenda item of requesting it I'm more than happy to put the now this is a request [Applause] I I'm I'm just so into this handful to so little about what we do
114for the children that I don't see anything wrong to putting that up like I said that's not that's it's part of the handbook only as an appendix it's in policy where we need to change it we can do that but we can't do that until January because we don't have well I'm not going to be here when you finish we don't have the 24 hours to be able to post a change to policy right now but we could change it in January and if we change it if we approve the book if we approve the book tomorrow and then we change the policy in January the policy in the book that office has definitely changed to what that is but if you notice that policy came from Asheville just like it is because it's got
115the copyright symbol so that's not nobody on this board put those in whatever order they are my guess is they included it the last one so that it's what you're what's stuck in your head after you're done reading it that's the reason you're here is to serve the kids like I said that's a an asthma policy that we had just adopted as they gave it to you I I disagree with that okay thank you yes ma'am okay now the next item is the 2023 staff server what a member of the ausc staff survey um foreign action necessary I have to establish a little bit of context you have several different districts there I was able to take advantage of when we have our Pima County Superintendent collaborative meetings and meet uh the next day with
116uh superintendent from Sunnyside Unified School District superintendent from Unified School District and I was also able to touch base with the Santa Cruz Valley Unified School District superintendent that's real way to go so you have sample surveys there suicide I have provided me the Sunny Side staff Sunnyside parents Sunny Side student survey and I believe the student survey started um grades three student survey I believe these Saudi Festival survey started in second third grade so this is for you to look at and the Rio Rico the Santa Cruz Valley Unified School District survey it's a parent survey has different sections that focus on Leadership School leadership effective teachers and instructions effective organization of time and effective curriculum so very creative Traditions climate and culture family and Community engagement is what the Santa Cruz Valley Unified
117School District Rio Rico has so that's for you to look at you decide as a board um how you want to move forward three different districts in Pima County in Santa Cruz County and that's for your information to decide how you want to well we'll say in talking about Michelle Taylor about this and about his talking with other superintendents and his mentor in the program um it really doesn't make sense to have the survey designed by somebody who's in the district somebody who's a board or administration because it's having done surveys and having gone through an Ethics panel with it I know how easy it is to design a survey that's slanted so that you can get answers that are leaning towards what you already want and I know um I actually I actually asked
118for a possibility of a vote to be included in this agenda because I thought you know I liked all all of these surveys and I thought you know if the board decides that one of these tools is the one we want there's no reason to go back and reinvent the wheel if we have a good survey that was used by a different District we could implement it here quicker than creating or having somebody outside the district create one for us I have a view on this this is an administrative tool I think this gentleman right here and the principal should have the final stand what model they want to use honestly I really don't think the Board needs to have input on that if they figure out what works best here and if they want
119to have someone else put it together for them great and they bring it to us to look at but honestly this is an administrative tool not a board tool so I don't think it needs to be voted on at all I think whatever these gentlemen come up with with working with other districts also it's fine with me because this is more of a tool for them as a staff survey because so I think honestly doesn't matter what we want so ultimately they're going to think is best so you don't think that this surveys are important to us I've never said that at all this is an administrative tool for them to survey the staff and for them to find areas of concerning to be worked on borderly has no say in that because honestly on
120a survey we can survey him you know but this is an administrative tool for the staff for the administration to look at so obviously I don't change the information yeah and whatever information they Garner from that bring it to us say hey this is all we got this is what we're going to do but further than that I don't think we need us have a say in this the other thing I have with that is looking down the road not thinking anything about this particular Administration but if we get a super a superintendent in at some point who well okay well the survey's mine it's not yours so I'm going to create the survey how I want it and then again we get a survey that was created by one person who has a dog
121in the fight and could easily create a survey that Slants towards him and if we don't have we wouldn't have any way to correct that how do you think knowledge of the day-to-day operations of the school yeah we're not going we're not going backwards from from when I started to come in right now and speaking to the other superintendents they had a wealth of experience anywhere from nine years to 13 years to the first year and each of them stated the same that there should be no questions in the survey about the governing Court those surveys don't have that yeah it should be solely on on climate School climate survey comparing students staff and and looking at teachers instruction and school leadership that's what they all share with me so in contrast to Eric's opinion
122I feel like it's important that the board does approve it I feel like this survey actually originated as a border like a lot of things do I believe the board should have input and approve it it should be recommended by the superintendent which is how we do most things new jobs with jobs descriptions you come up with them you write the Java description we approve them this is no different this is something that we have asked for that in all honesty we've had a long history of problems with we requested it I do believe it's important that that pendant you think it's a good survey I agree with that but I do think it's our responsibility yeah I think that's actually yeah I would agree with that yeah so if you were to come to
123us with I mean if you picked out your favorite of these surveys came to us and asked us to approve it we could if a superintendent came like in the case I was talking about where they created one that was obviously Santa at the new board would vote not to approve that tool um so it's very subjective it's subjective we have no metric to evaluate that to be subjective okay I'm just saying so someone doesn't agree with it and it's a subjective review oh I don't like this you need to go back and changes so then basically we're saying this is what we want you to do but this is more of what this gentleman wants to see from the staff in his survey so that's why I think ultimately let him make a decision
124I have no problem with the board viewing looking at it but it almost feels like we're in a micromanage him on how he wants to do this staff survey so I don't know if he has a superintendent that we don't believe has the confidence of his staff and he slams a survey so that's not measured and we want that is not a board tool though a staff survey is for the administration that's my opinion I love you you know that I know that and I'm not trying to dismiss here I'm just saying um maybe we as award want to know how the staff feels about the super hit and the principle right and that's fine yeah and once he gets his evaluation back he can let us know not saying that but overall I don't
125want to micromanage the administration stereo on my way I can't hear both of you talking against each other at the same time you're right in the class well to me as far as your comment about it being the administrative tool and that's not having let's say Dr saltero created a new position on campus we came here and presented it to us do we not have the right to change that position we would yeah I made my piece with this I stated what I said I'm not going to change my mind I'm not expecting it so I'm asking that's it I'm asking you because the questions are going to lead us down on me sir I'll go ahead I'm sorry Rodney go ahead what would we have the right to change that job description if you
126came with me if he created a new job under the purview of the board we can make a recommendation to yes as for something that's a staff survey which they're going to work with I think they need to have the freedom to decide which one they want to use and not the board saying oh we want you to use this one I don't think that's right because he needs to be able to make the decisions he thinks right now some people can what if this to death or what if we're going to superintendent this what if we get this then we deal with it let the man do his job that's my opinion let him make the decision so far I think he's doing a good job personally that's my opinion and I think we
127should let him have that leeway to say how am I going to use this information that he researched for us and to pick which parts to use or which one holy to use I think that should be his decision not ours well like really if he had come with just one survey that we would I would be comfortable doing a vote on do we accept that survey yes so since there's there's more than one I think you're right that it comes down to the superintendent's recommendation but I do think the board should have a vote on whether or not that tool is useful for it and we can disagree all night let's do it okay okay is there any more discussion on the staff survey yeah I have I have I have input and I
128I have this this originated with the request that I made two years ago and we're now finally hopefully getting close to having a real useful tool it is going to produce information that's useful to the board and that the board potentially mixed decisions using it's also useful as superintendent and the decisions so I do think we should have a say um and that we should approve it but also there are certain features of it that I have expressed before but are extremely important and that is it needs to be anonymous it needs to be online it needs to be um all the employees not just a certain segment of employees but the entire staff um what else so I would add to that like so and so just to speak specifically to some of these
129um surveys that we were provided they are heads and tails better than anything we've seen before I was super happy I I was a little nervous when I saw a climate survey because I've been asking for a staff satisfaction survey but there's actually plenty of information in there on stuff satisfaction and it even you know it's augmented by the more climate related questions um I particularly like The Sunny Side surveys I thought they were nicely put together and in some ways they relate to each other um and what else I have to say about that oh so the only thing about these the if I if I look at the Sunny Side surveys but but it applies to all of them is that our school is different our district is different in a couple it
130is because it's so small so it's super important to protect the anonymity of the participants and that's easy to um it's easy to write a survey that doesn't do that unless you're really intentional about protecting um our district is different in that the district office and the superintendent our schools are I should say our high school and our elementary school are different in that because these are School surveys um these surveys don't address address um district office or District superint or the superintendent because they are created for individual schools our school is different because we have district office on staff we have a superintendent who engages with the students in the families on a regular basis that's not all districts particularly big districts don't don't have that so I think it would be important to
131modify like if we were to use the Sunny Side survey it would be important to modify to include questions that address the superintendent like there's a whole page of questions about the principle in The Sunny Side and there's nothing about the superintendent I would suggest there be a page for the superintendent as well um there's a there are questions about office the office staff we have two offices so I think it would be important to differentiate because we have two offices and they do different things um and yeah so so I think with a few modifications some of these are great that's my input is there anything further on me okay then next item is a report demonstration discussion for dogs Mr President the superintendent assistance Miss Angelina would like to offer training dates and
132times either individually or with the entire board Angelina everybody knows who I am going on so as we as soon as we we approve board jobs which I've been waiting for years that so I'm so excited and this is really awesome so I I appreciate the board you've grabbing this for me because it it ends up being my thing though that I could be the sports secretary as long as I use this well um for the Public's for the Public's use does anybody have it on I'm sorry okay so for the puzzles use um you want me to turn on Angelina are you logged in I am that's because you can see it okay it's an Administration but it says access public it should say private right I'll show you this right right now hold
133on oh yeah so the the link under here right here um takes you to the the private the public page so the public when they click on this week's which is what I've been following this is what they'll see on on our link to our page foreign [Music] on the home page and the person can pick between um what meeting they they want to travel to the good thing about about the next session The View agenda it should it should have the the screenshot for the the YouTube um why that one didn't have it um I'll go back and check that for the regular session meeting but there should be another little link on that agenda item that will go to this meeting and they can buy students straight from products it'll lead to whatever
134link I put in there and then they can pull up the agenda and the YouTube windows so that's always always good for you now with with certain items because they're public when I log into my account right now okay am I blocking YouTube if I move back here I didn't I can choose whether this individual I put his application under administrative content so I can change that and move it to the public but the administrative content is only the administration can see that in our so when you're logged in as you and your login you can see that information but if somebody else was working off of the public site they can't see that they can't see that um sorry sorry this is even yes so if I go into that same agenda item that
135I was just in now I'm in the public View and that application is not viewable because it I don't have it in a public view the same agenda item when you go down to the inflation stipend the PowerPoint that that Laura gave me I put it in the public so now as public view because I'm not signed in as me I'm designing this Joe Schmo I can open that and that will download down here and anybody looking at home going through the agenda at home they can pull up this PowerPoint if they have going on there um on their phone on their um on their laptop wherever they are they can pull up this PowerPoint as long as I have it so the same thing with the budget I have each version of the budget
136in here is like a PowerPoint and I can switch if I log in I can change where that goes now that I'm logged in it's me I have access to that application and you should have access to the application um and then this one that we obviously this one didn't we didn't talk about but on the regular session um there's access to that application I'm sorry if I'm moving too fast I'm moving to South Amino and I'll I'll hold down you can go faster if you want so this person's application who We're not gonna say out loud that that person's application is there and as a board member or an administrator I can click on um on that application but the public doesn't have access to that and if I wanted to switch it like
137we had an application last meeting that was in the public that I had accidentally put in the public and it wasn't supposed to it's as easy as including from one to the other or back back again and as long as I save it then it goes back to where it needs to be so it's it's very easy um and and it's really great um we um if we wanted to add it's just I can add it and then add it to uh another I the other meeting so I come through and and do the study session meeting and then just duplicate all the items and go straight to the regular session meeting with all the attachments and my time is cutting yeah at least so um this is going to be really good for us
138uh for me moving forward um we can choose how the only bad thing about War Dogs which I thought was going to be going to be um I thought I would be able to go through and do the minutes but that's the the bigger bigger versions of bigger schools get that adds like thousands of dollars to the end of it so I can tax you on agendas and and items we still are gonna have to print the agendas because there's no way to to write on here there's no way to Mark items there's no way to take role um so you guys are still going to get probably paper agendas just to take notes into write things on but this is really great like the financial report that that we do with the cash balance
139um that's all uploaded in here um if we get I'll still have to do the posting outside because if the internet goes down then there has to be some kind of paper something to to do um but I can make changes with my phone I can look up agenda items for my phone um I've already had you know conversations with certain board members that they're like oh this is this and I'm like okay I'll just take care of it and I go on my phone and I I I totally change it right now um I have I have certain things that that every um obviously the the Raider is there um our website our address different board members that can I can change I mean come on here um different responsibilities we were Dr soltero
140and I were talking about this before um if uh fast forward next year and we're doing um we're doing uh his evaluation I can um I can move some members down to have certain access so we have an evaluation and if we make note on it then just the board and one person can can decide where that goes and can add people and change people out and hit them back I can give people different access which is not working right now um and then save it all and have different um as you can see uh different people have you can change passwords so we can change how the agenda is modeled when I work through my training with um uh with the person from fortox uh I sent him our agenda items ahead of time
141and we worked through seeing what best works best for for each um each item that we've done in the past and and what items we might do in the future um actions differ from the discussion for information um different agenda items are are classified as different but right now all of our classified administrative I can enable or disable that depending on what we're talking about we're not talking about um how we print what the workflow is right now um the administration can go in and as I'm doing the agenda they can see how it works out and how it turns out even before the the actual meeting is made active um I can we can eventually turn that off allow executive leaders to view drafted in items yes yes this is mainly for bigger boards
142where you know they have two three four different schools and different you know administrators not just the two and the five that we have so this just really doesn't make sense so I put everybody in the same kind of classification okay but this can change back and forth depending on the sensitivity of whatever it is that we're talking about um just for um and everybody does this uh just looking to see there's one person that that publishes I put George here just because it's Eric's taught us anything it's it's it with the you know on top of the costume of that we were lost with administrators we didn't have passwords we didn't have slogan information was only up to one person so um it I if George needs to come in and do anything for
143for anything um I'm not here you know whatever the case may be then he can rearrange whatever and give somebody else access to however it can um he he's gonna take a a short training and it's real simple to figure out Venus had said that she's not a very techy person but she started bruising through the first or second day so it's um once you get used to the the you know how it looks you will hopefully forget about four books the second meeting and it'll be the greatest thing since sliced bread um I'm hoping I'm hoping we're not going back to board books because I would um but everything everything is listed in here and different intervals different um we can always change the way things are the way things are shown um I
144think there was a something the other day that said it said information instead of action so I just came in and changed the information instead of action so if I say that changes what it says here and what it says on the agenda going forward anything can be changed it's push him a button and any kind of training that you guys want to do if you want to do um if you want to do individual training if you want to do a group training environment if you want to do have wardrobs come in and actually train it's it's um we can go through real real easy real simple but like at the last meeting when we had um and I've been slowly adding our past meeting agendas so they have access and one of the
145great things about about war dogs even if I'm only on the public site I can log out um and enter the public site I can say hopefully I haven't tried to stay oh it worked okay so it as long as it uploads the PDF of the agenda or a past agenda that it doesn't so anything before November or October is going back all the way through August and it's giving me three every item that said extra pain so um you know your uncle father sister's neighbor can can look on here and they can say what was when was the last time we um we approved extra pay when was the last time that we hired a um it's not going to be here yeah his name so so all the times that we've hired for
146professionals this one that we're gonna do Amber in November um Melissa um Amber was a uh for summer school then um this is the December one November so I've only gone all the way to August I'm slowly uploading more so this is only to August so it'll find all the words Fair professional and every agenda item that I upload it'll show what it is and what um the the outcome was or what the vote was as soon as I I start uploading minutes I can start uploading minutes to that specific again item oh I can't believe I close this yeah or you can ask when you do your search because I have a lot of experience you can say I only want it with attachments okay so you can do a lot of filtering but
147in for Years it'll be there and you can just do a search like she is so um 301 plan and pull other schools so we're still shooting for January correct [Music] history I know you're loading them you're processing and loading the agenda histories um eventually all the agenda histories that were on the website that were removed will be in here into Fort Knox okay and minutes yes yeah but you really need to draw a line right but we didn't even start doing that until pretty recently right unfortunately so um it's and and one of the things that I I have when I started in 2006 I have agenda items fact that far so this is April 8 2006. from so I I have because I've been here that long I have access to the students
148huh is that an import ant no it's going to take it's why I've only got into August because it has to be PDF and then I have to take the signatures out because a lot of our our um our things have signatures are and the boardwalks person was like we don't want signatures published on you know online so I've been told but surely going back through our our Public Notices taking the signatures out making it a PDF and then uploading it into its own meeting it takes a little while um um and and so that I I do three every couple of days and but I've only gotten to you know August so I will have to I'm not actually gonna go all the way back to 2007 but um because that would just be
149a job within itself but I am trying to go back at least a year so we'll have something online if if anybody wants to go back prior to a year maybe we can have something on the website that says you know contact the district office because this is all on this is all on our remote desktop all the way back to 2005 and six when I started um and letters written I I think everything so to the point where I I swear to God I'm not OBD but um letters that we sent out so far you know uh weekly board letters that we sent out for so this is January uh 26 2007. that I have saved that with the attachments so it if anybody wanted to say you know see the board agenda for
150that we have them in the auditorium we're not allowed to destroy them and I have all the electronic copies from as far back as 2006. so on in case everyone's not aware tomorrow the board is going to have to have an opportunity to vote on any of these things that we want to vote so um I asked for this because I thought it was important that the board has input on on this with the idea that we would have a chance to look at our agendas look at our agenda format look at our procedures and with also the idea that board docs actually the way it's been implemented which is how how we were using the paper essentially it's been put directly in there's a lot of functionality as you can see from what Angelina
151is saying and board docs that obviously was not available to us in paper so this is our opportunity to look look at how this is implemented and make changes if we wish um as far as the agenda histories go we just recently started posting the agendas to our website I want to say it was maybe two years ago so it I think it would be important to have all of those ones that we had previously posted to the website back up there um we have they're going to be on PDF they're not going to have the same type of functionality necessary that's not just as long as as the board and the community still has access to them because they were there and now they're not which is fine I understand because you have you're
152processing them but they should be there again so yeah and it's not it's it's maybe two years at the most and the reason why that's so important so when they were removed from the website I actually needed them I used them often to look back on what we did previously so like when we um we're looking at 301 plans the other day I was like gosh I can't remember exactly what we did for 301 last year um so I have all those paper files but I don't know even necessarily what month it happened in so by publishing the agendas we can search for those things and I could look at what our 301 agreements or plans were for the last three years just by searching it so I think it's important that we keep that
153functionality and they have been up there for two years anyway so maybe it's a matter of just posting the PDFs again um the other thing we can I can do these is um if you um if you click on the meeting and the meeting comes up you can view the agenda but you can also Implement that video so this is August 2002. so I'll go straight to that video for that study session um and then you can go back and this is the now basically all I'm doing is getting the taking the the posting out taking the the um a signature and it's just the agenda so it's it's not going to give you the item the attachments it's not going to give you anything like that unless I create an item and add all
154of the agenda items to that and that's that's going to take me forever that's a full-time job no I'm suggesting that it'd just be um added in the same form that it was in minus minus just so it can be used yeah and that's that's basically that's what that's what I'm going through and it's just business so it's the same thing that was on the notice on the website it's just minus specific and I'm just it's just slow going because you do have to add the video you do have to there was something wrong with that video um but all of that is available too and we can search through all of that and then as you log in or has anybody else logs in as a board member you have access to those um
155you have access to those attachments that the public doesn't have access to this obviously the camera can't see but like this you have access to this attachment where the public access doesn't have access to that pattern um this one um when we did the uh the weight increase I didn't put it in there I didn't put the um I didn't put the employees in there um I probably should have just four Awards uh benefit under the administrative content okay so this is going to be really great I'm not going to have to do those um anymore oh I did so then I added an account I can't see what I'm doing but I did add this to so and it's only available under the infant it this is the only thing that that the PowerPoint
156is the only thing the Public's going to see hopefully I'm up there we go it's in blue it's in blue but the screen shows that it's white I have no idea why um and basically um we've already ordered uh laptops like uh or but if you wanted to use your own laptop if you wanted to use all it takes is internet access so I can close down from the desktop and then log into thank you oh I just saw that you just saw that [Music] musical I think yeah I gave you like a random news says yeah oh yeah yeah so it's gonna be a really good um like we said anywhere I can log into to mine so if the if it does say the remote or um I lose my laptop I lose
157whatever I can log in from from anywhere and I now I'm now logged into my so there's no I left the blog at home I don't have you know this or that or whatever um and then if I update something to the the meeting of the agenda it's immediate there's no emailing you different access to different items um 24 hours before another good thing about this too is um I can choose when the meeting actually goes live to be published so I can say the day before the meeting I can it and it makes itself live so the draft agenda if I make the draft agenda if there's not going to be any in here right now I wonder if the let me say this like it did so uh this is my draft agenda
158I'm still working on it only the board and I can see or the administration and I can see it's not public so if you go to the active sites that meeting is not listed underneath there so I can say under the Govern board I can say make active three days before the initial meeting I can say 48 Hours like say a week before the actual meeting which I'm not gonna have it ready before but and then it'll automatically move it from the draft agenda active by itself I don't have to click anything do anything I can make it I can choose when it it happens but there is a I can click and make active and it'll disappear and then it'll be available to the public which is blank it's not anything and I can
159delete that it's not this video I promise because this meeting won't have so it's I I can I can take this say make it active the day before or three days before on the Friday whatever you get you guys you know four books and then it makes itself active on its own I've seen the thing I have to upload there's something I have to change I can purposely make it active myself or I can wait and say 48 hours and it makes now I according to statutes I still have to do the posting outside um which is going to be uh I still have which is the only bad thing about this is that when you put the agenda to pull out it only prints certain ways it puts the simple agenda which it has
160just the agenda item on it or I can say the detailed agenda and then every single little thing it ends up being 12 or 13 pages long because it has every vote every attachment every every Everything attached to it and we don't need all of that but we need more than the simple agenda so um for the past couple meetings I've just been copying and pasting and making it into a Word document that I have that I keep that for printing off that opportunities because it doesn't print the way that we need to agenda item to be printed the way Ben wants to queue with the agenda item and then on the simple explanation underneath it um requested that prints it does everything or nothing and there's no in between so I'm I'm still gonna
161have to go in cut and paste into a Word document which is what I've been doing um and that's what you guys get um on paper and I just kind of paste into a Word document and this is what you guys get or have been getting because that's the only two bad things about about Fort Knox is that you can't actually write on it and the agenda items don't print the way I want to so it it's no big deal it's cutting face it's very small um in comparison to um all of the other wonderful things that and then I can print um each agenda item which that's what you get in your book is the agenda item that I'm working for each gender item and I can add the video which I should have
162added the video earlier um and set the vendor ID so then when that person ends it has a direct link to what we're live streaming now so I should have done that but I I will make sure that that gets done for tomorrow's week I'm good so um for tomorrow like I said uh we have a discussion and possible vote on input on on this and on meeting procedure um I I have some odds and ends and some more significant things that I wrote that I'm that I'll share with everyone um but not not now I'll give this to you to look at and we can talk about it tomorrow um but I just want to say that I am probably as excited as Angelina about this because I've been pushing for it for a
163long time um and I don't get a chance to really use it but um I'm super glad it's happening it's gonna make things so much more efficient make Angelina's job a lot a lot easier well maybe not easier but more efficient certainly um so so yeah any videos okay we are at the point where are there any board members who would like to um propose an agenda item for future meetings yes ma'am I want to have uh the board policy BCAA changed from number 11. um remove remember always that and then print that rest up as number one okay anybody else I have a couple things I like there I have an agenda item on returning on Junior high-end JV Athletics and I'd also like to have an agenda item or returning track for this
164year for next career like the track um as soon as possible but it may take us a year to do that but I think that they have a significant amount of kids that don't play baseball yep I would like to go out for track you know and so and we have all the stuff we haven't got rid of any of it so I mean just to be clear these are for January's meeting because of the the two consecutive night meetings we can't change the agenda for tomorrow so it'll be January I understand okay I just wanted to yeah yeah no I just like I said I was just trying to be clear with you so I'm wondering why it wasn't on there yeah okay um may I have a motion to adjust our two new
165board member elects right here in the audience it may never come again you want to just welcome and the thing here and there's Saturday so uh hope you enjoyed your first three hour meeting uh Mr Guthrie aye Miss Duncan aye Ms Robertson aye we are adjourned at 8 17.