001foreign done to self-tario sure that's nice we haven't seen you for a long time you're having a rough time yeah Miss Smith here okay will you please um Mr Guthrie hi Mr Hopkins Mr Robinson okay foreign [Music] information board meeting um the default intersection deployment um [Music] foreign we have a list or verbal resignation as of September 26th as a teacher's aide for a professional the recommendation will be to uh the approval of the resignation of Victoria temperatures I'm going to go to the next item you see the following your session for the following features Julie Andrea Fernandez another question is [Music] the high road or something yes sir Mr President um the following teacher that well that you just the aforementioned teachers you just stated and very professionals have expressed an interest in teaching
002during the October 17th and 20th uh 2022 fall intercession teachers will work five hours per day per day for for uh for four days at 25 per hour of teachers AIDS parent professions people work four hours per day at the hourly rate of paying and uh the recommendation will be that the teachers and aides named above be approved for the 2022 quality intercession foreign [Music] members of the board um since 2016 the board has approved the district to pay certified staff support portions of the 20 salary increase for the Red foreign Monies after the pandemic the district beside it instead of a percentage increase a two thousand dollar stipend payout to all certified teachers would be easier to maintain to me audit needs the matter of payment must be approved by the board payment will
003be November 2022 and April 2023 of 1000 per each of these two payments uh the recommendation will be of the approval of the payment of the two thousand dollars stipend for certified staff one thousand in November and one thousand in April 2023 funds will be paid only to teachers employed at the time of teachers who came back from last year to this school so that's regarding that agenda item so this is a separate paycheck that they received different than the normal paycheck they would have gotten it's not added on Bill paycheck it's just a page just a checkup president I believe it's a separate businesses yes yes I just if you add it on to a paycheck then no because we were boiled out yeah that's right that might be a reason why it's separate
004so yeah there still has to be benefits coming out of that but it is separate from the regular patient s okay I have a question sure so my question was um this 2000 per year falls short of the federal promise which was 20 by 2020. the cloud and I'm just wondering um is that is it because we can't afford that sort of pay increase um well uh the best that I understand you know I was just set up being here now but I understand and talking with uh Smith and Mrs Gallery is that the bucket this is from bucket three you must be certified in an equal amount for everybody it's an incentive for certified staff who come back it's an incentive for uh every staff member who was on the start of the schedule
005whether it's a staff member starting with more years of experience of my understanding um it's it's an incentive to where all staff get the same site that has saved hey yes when this first started because I asked Russian history because you know I looked and find what we spent on money on but I can't always explain it so the average teacher salary then was apparently about 35. and so it was decided that it would be five percent that's more than five percent by giving them the two thousand dollars that would cover somebody because ten percent of forty thousand is four thousands of five percent is two thousand so most of the teachers were almost right so I thought this was proportions of the 20 salary I thought this was supposed to be twenty percent increase
006by 2020 not pocket yes [Music] but the rent for ad was 20 by 2020 so that's what I'm curious about is one okay right can I jump in so the the red for ad started in 2015 and 2016. and it was a climb up to 20 by 2020 not that we had to give him the whole 20 so the people that have been here and then once they leave our district they're no longer required to upgrade to their 20 so they could still be working in Buckeye or Casa Grande or whatever but it's gross so for the teachers say like the three or four teachers that have been here since 2005 they have gone up each year either five percent two percent eight percent one year was four percent one year was eight percent you
007were on the board then I think you were unemployment too and so we're climbing steadily to 20 so the person that's been here all since 2015 have gotten to that 25 so it applies to teachers that have been there since the start of the program correct not to teachers are coming in necessarily for those teachers they're getting the lately at least the five five percent about three years if we were going off the percentage it could only be from the teachers that came back from last year with this what we're doing now the retention bonus is they'll get it in September if they're still here and then they'll get it in April if they're still here so instead of saying the teachers that were here last year and came in this year we can say
008okay you made it to the you know one quarter or a halfway point and then you made it to the because we've had so many mid-year dumps they've decided to do it that way you're wrong so this separate funding though we normally this special funding is red red this comes out of our classrooms right this is this is yeah Mr President that business stated this is a there's a 20 40 and 40 this is from the 40 uh one of the three buckets has been sold Dr shavotes in the 301 committee is currently either occurring meeting right now trying to come up with their land for this year I'm going to share it with the district myself the Smith just figure out what is the best possible plan in place as far as 20 percent
009of the base paid 40 percent of performance are part of the plan which includes a smart goal and this is the third part which is there any attention that there's also other activities that can come from this bucket bucket view which is right now where this retention side so I so I this is not correct it's not red for red mine is 301 fun money grew it was it was a theme it was not fun so they're pulling it sort of different areas right but it's it's coming from three one that's the one right Pacific requirements so this is part of that the committee needs my attention as teachers teachers blown up and then that point it comes through the board to accept because we can't pay on something report as approved so now this
010is based on their last year's plan did they meet the criteria that's dependence yes it's cool it's always three years I don't know why so 301 and this sorry freaking anger and this red forehead are the same dollars no they're separate Red Bread is a thing to get more money so it's actually not any additional money that we're being given by anybody it's sales tax yeah yeah we get it it's sales tax money that we get a part of that's the questions that's a question type of money but it's I might I'm the one to Target so it's usually red for it so I might have been mistaken so it's it's not like if it's coming out of classroom Cyclone that was Monday by 20. is read for it right that's yeah we can double
011check and make sure we have um for myself because I under I understand this or not doesn't really matter as much as the funding that we're getting is going to the teachers yes that's my biggest concern I just want the teachers to get everything that they can get right get the yes uh this is from the 40 there's three categories but that's the agenda item we'll discuss the 40 and the 20 bucket of other categories this is part of it all works together I mean I know we spent a lot of money on school board dinners and the chips so so yeah if so if you come back with some clarification and my understanding was that there there was an increase of funding due to Red Thread the red thread the base yes and that
012money was supposed to was supposed that was to enable us to give a 20 increase any other questions on that um yes um Mr President we have um Dr chevals and the leadership team uh has compiled results for the fiscal year 2122 prompt Fuel and plan for each teacher employees by that year 21 22 year payments have been calculated in accordance with the approved governing board of profiling plan and the details that touchscreen review which is what I mean I shared shared earlier and so um this relates to the market one the base pay 20 percent and and there's an amount that includes the amount of benefits and the bucket too the performance pay which also has an amount and a benefit so power what involves bucket one and uh and bucket to the performance
013performance so the goals that you've all loaded on from last year we're doing we're just approving the payout for that so they turn in all their evidence and information throughout the year after school's out in June probably that first week of summer school I have all of it accumulated and um in the spirit and able to go to teacher by teacher and we could see some of them you know are really good they have it all labeled and they're just beautiful and so it's so nice to go through and there's a huge rubber band in a box and uh you're just like you got a kid maybe I'll do this one next and then um and then um and you just mark off and make sure that they have everything appropriate and uh that they
014said they were supposed to and fill out this spreadsheet and we turn it in so we only had a couple teachers decide not to do it at all and that was on that was their choice but actually the ones that decided not to participate did almost all the work but then they just didn't do one or two parts of it and I've spoken to them about it so maybe they want to finish it and just do the whole thing this year for the extra money um and then as uh Dr solterio was saying we're in the process right now at the next board meeting we'll actually bring to you this year's goals to be voted on the just the staff will have voted that they approved those goals for this year's 301 or I mean
015yeah to receive them sometime next year but but for like the goals for this year and we'll bring those uh the next meeting and we'll be rock and roll for 22-23 . Mr President just like that when he was talking about the bucket one is the main parties of ACS are 20 percent and then the bucket to their performance paid us to 40 percent and just that you mentioned the goals for example some of the goals of part one was positive parent context 25 part two was the parent-teacher conference attendance keeping an attendance 12.5 percent part three was a parent-teacher conferences two conferences uh positive pairing contact three quarters two three and four and the smart goal achievements so to get all of that 25 filing the six categories had to be met the current
016teacher conferences the positive direct contacts every quarter and there was a system in place for Pages six and 12th grades experience toll roads and contact 80 85 percent of the grants and um part four was list of Articles it was a combination of part one part two part three part four for the performance and that kind of like is the great color which you have done some of the evidence is it as specific as a picture of Meridia translating a conversation on Zoom so the two teachers the Maria the teacher and the parent and they'll pay the whole photo Journal of it same with the zooms or screenshots if they weren't able to do in person and then somebody could have like selfies so it just kind of it's all over the place but other
017kinds of teachers just cannot make contact with a parent there's there are times that's why it's not that's why it's not you have to you know 100 percent for the parents we do um like like Dr soltera was saying it was in last year to try to do it was 85-90 we're really pretty good here though with their smaller numbers and with so many people related somebody usually gets a hold of someone and we're able to get in contact with them um there's been a few that that are more difficult than others but uh yeah with all the different routes with the internet and uh the phone generated person I don't suggest a lot I don't suggest a home visits like back in the good old days we used to do especially with you know
018the Constable that we shot for non-hometer in Tucson you know within the last year and then nobody even open the door they just shot first and so I'm really leery of keeping myself going house to house these days because they just you know it's just you just don't know so we've been very successful and so um none of them weren't able to get weren't able to get the goal that they had set forth and I mean some of them had to work really hard for it to get to get into contact with that parent or Guardian but that they were able to do that and a key part too of Mr President and members of the board is to qualify the teacher had to be certified so that's also a very critical component that's one
019of the Department of support here in Arizona for free of plan that the teacher must be serving so from here and then the teachers have been going to either create a drug certified board today elections not to actually if they let Miami Blind Side okay yeah some of them to see what he did most of the work they needed to do to get the bonus but they took them off so in in these cases they need to be certified by to have done yes but they don't and some of them church and they they deserve to be announced that they did the works I think um but they don't have to be returning a non-returning teachers are also dating yes yes they're getting that they're getting the performance but that's the work that they did
020for the last years yeah and so just so you know at the bottom on the second page I actually put in the fund and that number is like a 1-1 revenue that's Revenue I got for that fund and so then I divide it by how many people were eligible to earn it to come up with her employee eligibility enough and then because they want to know what they get I multiplied like that by 80 because 20 is going to come out for taxes unless you're foreign uh their check that the retention selected in a separate check not very soon we explained that the process we explain the process and what had to be done put in the 2014 last week if there were any states or any adjustments three or four or five people in
021Texas newspapers okay I am five well they talked about I was uh um Brandon uh yesterday Mr President of the board of Brandon I want to say his last right hit horn has been interviewed and reference checks completed for the position of substitute teacher for the 22-23 academic school year um so I will be recommending the approval of the employment of Brandon petone as a substitute a substitute teacher a new substitute so this uh please the next item is because [Music] you didn't want to be a full-time teacher yeah so I interviewed he had a good discussion with me um and not at this time he uh they have me and his wife have some other things going on that they expect that they're passionate about and like to work on and but he has
022done that he has taught in the past and said that you'd like to start out by really is what you love and then he got a bit of feel for how we work and our kids and we need to see how how he is and what he's interested in hopefully uh started that way and get him in but yeah young man Spanish and French he speaks and traveled the world a little bit which is good hopefully all works out for the position of substitute teacher for the 22-23 academic school year this is Morales retired from Ajo schools my understanding in 2005 after 13 years of teaching at office schools I will recommend the approval of the employment of Kathy Morales as a substitute teacher so we have either two substitutes put the other three that
023we have so we have five yes yes she quit subbing because he cut on school board yeah yeah under my back across the valley Neighbors okay business items the first of which is the approval of fundraisers Mr President in consultation with Miss Marciano Gohan high school student council the following fundraisers are being submitted for yearly approval per uh usfr Car Wash dances homecoming prom food dinner sales burritos Burros spaghetti hot dog game concession stand Fall Festival talent show Holiday stores smoothie hot coco sale holiday treats Valentines roses flowers Crush Candy December candy gram cards Thanksgiving cards and candy the recommendation will be that the board approved the above list of fundraisers for the 22-23 school year uh um so last year we were doing our audit for the 2021 school year one of the new
024things that came out for when our Auditors and AFR is that we have to have board approval of all fundraisers throughout the year before they actually before they happen um so this got my stuff from last year's last month agenda and I apologize for that but we have to get these fundraisers board approved and they'll happen sporadically throughout the year and some of them might not even happen at all but to actually do them we have to have board approval before we do them first so this is the new a new thing that we have to uh board approve I don't know the auditor just came out with it when we were doing our last RV March or February or whatever yeah right every single little time right but it's just for correct not for
025other places student council football any any sports anything because it just well in consultation with Mrs aircon who's at stucco but all fundraisers have to be approved it's not necessarily just for our student council but I I consulted with Mrs Aragon who's a student council advice after her name was just her title beer it's not saying that that's just the student council that's that's getting these no it has to be fundraisers for uh maybe maybe with the grammar or a common thing I'm sorry no I guess what I was asking was you know anything about all of these things has said a lot of them but they all have to be held at the school or can you do it in a parking lot well I think are they just if I look at what's
026in front of me here outside of the car wash um they all happened to I believe here on campus um homecoming we have the snack bar uh set up the dances and we just had our homecoming dance in the gym um I believe so yes they have to be here on campus okay car washes.com you're not about to there's certain there's certain guidelines but if they don't just eat all the kids yeah yeah it can be during the lunch time foreign ER 2022 annual financial report this is a combination of all Financial transactions made by the alma University of 2022 I am going to recommend the approval of the fiscuit with our business manager is present for any questions details comments um he has the information also on the screen on this data so um
027Miss Smith you want to share anything else [Music] um just so you know every piece of paper on this report has got the backup documentation and how I pull it out of the software or how I answer any questions use a heavily obviously um so I don't know how familiar you are with these uh I can just do a brief I can answer questions I can do whatever you like this is the cover sheet that you all find and it has a summary of your mno total expenditures uh we spent 2.7 million in our classroom study fund we spent 175 and 86 000 in our capital just the bottom line this first this next page here is all about revenues so that we revenues correctly and they went in the right box the next one
028is this long page this is your MMO funds um and I have to tell you that this took a lot of checking because if you look over on the far right there's a bracket of columns the last three or four totals one is your budget which would be the budget of last year the next one is the actual what you spent of that and if you remember in May when I did that vision I said maybe the importance with 15-905 G which means if I was off on one of these lines you could be permissions the whole life and then the column after that was the prior year actuals so you see there's a lot of differences um between those two years and so I kept checking my numbers right but then I pulled up
029the year before AFR and it had the same type differences so it's tied back into covert and so when you see those it doesn't necessarily raise a big flag when you go in relationship to that I would say the biggest change would be this top third is basically your classroom and maintenance the next folded section is your special ed spending which is program 200 and you'll see it had an increase of 31 percent over the year before um and so I did look into that and we had some kids that that drove this up because the district has to maintain What's called the maintenance of effort so you take how much you spend per pupil and you have to maintain that or explain differences and because it jumped up by 30 percent it was quite
030a bit probecutable so then I go back and start documenting in case that child moves out of the district so that big difference was something that I spent a lot of time trying to um justify or verify or however you want to say it so basically we had a budget of 3.6 million we spent 2.7 thank you enough and nothing nothing alarming I came up with you lines like if you look at the school sponsors Athletics require an 11 on the right hand over on the right hand side you went at 400 well that's because you know before you didn't happen so that's some things it's it's a reason that I'm more than happy every time you have and so the next page was the money we talked about paying out tonight the 301 money
031this page is all those funds switched into one they used to have us separated but now when you report you were only reported as one thank you and so when a bucket has a balance it won't show on this page but after a whole nother report that's just about this the money has to stay in buckets you can't take money for one bucket and move it to another absolutely not when you carry over about it it's fine to stay with those and every any area that's gray is not allowed to have money spent and it is kind of a friendly one that you need to do something like that so the next page is your your category expenditures so this is where we um we buy Student Learning Materials property [Music] uh if you bought
032a bus about a car you buy computers and some subscriptions come out of this fund as well and so one thing that I in my years of experience sometimes we can do the budget the superintendent because I have no plans on spending that money so don't budget it well if I don't budget the state can take it away so which one do you want me to do so you don't ever want to spend this money down um unless you need to getting a healthy balance um but because we have low enrollment it's hard to get anything substantial in these account so we always watch these real friends here are also equipment related yes yes I'm pretty sure that one might have five thousand two hundred and eight percent yeah diving from 326 to 17 000
033and that line is uh an admin line so we spent something either in technology or one of our the principal or the business office we was 2014. um Cindy Daniels did our Esther cracks yeah very much money we spent so just so you know we spent 86 000 in the actual column there and the revenue that we got we got new Revenue for that fund was 161 000. so we spent about half of what we got it that's the one that you you buy expensive things you need a bus you get a bus from here capacities 100 Grand if you love that it's more value and I would think if we bought a bus here we wanted 535 so that this is yeah if we use it in a year paper showerings and all those
034on the Amazon page good question though that's a fair question and then it the next page is the summary of our federal grants and our state grants down at the bottom so um it's a matter of your actual a lot of times you start out with a negative bounds which is one on the left because you haven't been paid from your information some of them across over years the next columns the revenues and the next column is did you transfer any back and forth and we do because we get into the cost the next one is your budgeted expenditures is compared to your actual expense and then your balance and those are allowed to go in the hole there you're allowed to spend your budget so that could pass I try and keep up with
035it and then does that have to come out of the box for the following year the homeworks or couldn't come from somewhere else oh it's wearing the hall we're waiting for a completion today so we have to submit in your grand ends on June 30th and like September 28th is 90 days you have to submit a completion report which goes to the County Children and goes to the state and then they approve the dependency but I try and ask for my every month especially on the more expensive ones you'll see our negative cash balance it's just the most way and so those are the various Brands we have and then down below we have a couple spraygrounds which are the same question the under the federal progress which is the last one there is that
036Esser yes so it's not it doesn't specify that it is um get our Communications coverage and then 37 8 and 369 are all federal uh competitive money which is and other projects except for that so that rolled up all your essence and then we have to do a whole another essay report and so a lot of these reports really have a service report there's a classroom site kind of importance that has to record but they hold this but it's great issuing agency oh and that covet lineage so I don't know well we can have a 322 uh sort of acid was strictly there and the thing you did not pull that right the 22 is also where we get our Des cares from yes and so that's part of the the upper 300 to 399
037but I'm going to tell you right now it's in the state in this report and that's at line 19 it says chromophobic relief funds we spent way more than that we spent 480 000. so something didn't hold here so I'll have that fixed for tomorrow Monday at 24 hours time and then the next stage is and what I call Civic phones for the most part anything that starts with the 500 and through the 500s is what we would refer to the supplementary services and your instructional designed and then a couple of links down below building a million money but they're all positive um in cash with the except You're Building renewal which is like a branch containers cash balances and then the next page is um a lot of information the state wants that require
038specialized reports and I on this page are your average keep your salary you have some fun at times daily practice Solutions ready for ahead okay honey so that was our average salaries for 22 and how I calculated it's just like I went up under whatever function and hardly survey and do an average of those so down below you'll see the average salary of all teachers in 2000 2018. percent you see where I'm talking um yeah if you take the red or red and move that I think was like 27 average salary of future support and then keep Wisconsin okay and in 22 is 46. I think they're gonna have like three teachers that were here then to now maybe four and uh the two of them don't regularly teach in the classroom so um these
039questions for current expenditures by categories it's just a complicated probability report that counts all funds not just at no um don't try and compare that to either mnl or the capital Pages you know it takes all the funds into effect except for some a community income so they have rules that go with that and I build a report in our software because everything you move so much you have to recalculate it episode the next page is basically what we spend our schedule everybody so right about another difference that's just the fact and then if you go to page nine luckily about um three years ago she honored her General started building this uh spreadsheet I conduct data into it and 90 of this is populated by their formulas but it has specific rules and it's
040more for the best than it is I think they're trying to compare state by state so they'll come up with these Fest oh and it has that error message there because yeah I tried my best so actually I had to go in there's a couple formulas that were out but if you take your Excel over here it and add these numbers up right here and they're saying that if you move over you're just looking for the right they're saying it has to match there's all spreadsheets over here if it doesn't come through everyone it should be a celery oh Ikea so this is the PDF it's not the live version but there's a cell right here that says the total amount and I for the life of me I couldn't figure it out and then
041I finally did because you can't count Community Ed programs over here but now I can't get rid of this so they can take a look at that no wonder why that is and then that's that's a summary where the government has to design and it just rolls up all the data as a it used to be we had to print these such an expensive project they charge some of the friendlies and now you can do it online but this was the page that you could put in the paper as in some application wondering I'm complicated that is yeah we had to put them in the paper because you didn't and it could only be the legal paper of the calendar which is not okay but most people reach you couldn't put it in a really
042big account unless it looks like what everything has one of those laws sorry I need to fix that one line on the grant stage yourself Mr President and members of the board um Diablo Unified School District currently have a CTE air transportation program that leads an additional flight simulator the funds are provided to Ajo Unified School District by Jay Tiff for this program currently there's only one Simulator for an entire class to take turns to take turns on this will enhance the Hands-On learning the active participation of the award engagement that is crucial for success at this time stem pilot is the only vendor that offers an appropriate Simulator for the CTE Eric Transportation classroom and that being said governing board must approve also sole source procurement before any purchases are made r-7-2-1053 of the
043AAC provides quote that the contract may be awarded for service without competition if the governing board determines in writing that there is only one source for the required service my recommendation would be to recommend the approval of stem pilot and the sole source vendor and Ms Smith is available to um she put together this memorandum describing the process and she's available for any questions or so [Music] I want to give Mr President I want to really recognize um Mr Gigi who deserves all the credit he researched the best possible option the only option is he shared with me uh getting a discount highlighted on stem we were also highlighted our program on the stem pilot website soldiers people can see about our program here at all whether it's leadership but he did a real good
044job so I really want to make sure he gets the credit um for making this happen so we'll have two which is awesome is review the first meeting of WWE Gordon television James University yes Mr President uh the Arizona School Board Association has proposed batting and changing the attached storage policies my recommendation will be to recommend the acceptance of the attached policies upon the second reading um or your information uh advisory number 737 overalls the jlste policy and regulation to conform to the Arizona Department of Health regulations in Arizona statute policy advisory number 738 is the result of law passed by the 55th legislature second regular session which can be in January 2022 an endurance ID die on June 25th 2022 the general effective data this bill is September 24th the learning boards May review
045an adult policy advisory number 737 consistent with the policy adoption process and policy bgb first meeting um The Proposal shall be presented for review which section maybe the proposal shall be presented for discussion and action number 738 is amending a regulation thus the governing board should be aware of this change but both action is not necessary to amend so advisory last month I can breed of jlcb immunization of students regulation dlcvr and also um regulation kdbr Public's right to know Freedom of Information [Music] policy policy glcd was updated in August 2022 to the Arizona law that precluded covid-19 for the listed required immunizations in September 2022 a school district notified asba of inconsistencies between policy jlcb a regulation jlcvr this prompted asba staff to conduct a full overall of jlstv and jlstv are policy now
046refers readers directly to regulation or the previous part listed out each required immunization the regulation now reflects directly what is required by the department of health services glcbe exhibit was updated correctly in August 2022 and um kdbr Focus Regional Freedom of Information House Bill 2578 requires any entity subject to a public reference request to provide the name telephone an email address of an employee or Department that is authorized and able to assist the requesting party this point of contact must be listed on the school or District's website the law also requires a district or school that receives a request to acknowledge and receive a request within five business days unless an online portal is utilized in which the acknowledgment should be automatic upon submission that's the first one so for kddr we have an existing
047regulation um no no that's okay um so could we possibly get because events it's yeah yeah it's like so so this is old okay we haven't updated it for a long time and in order to uh replace it get these these fields need to eat to be um populated okay um so would it be possible for Wednesday to have the regulation as it is going to be published with the fields populated and actually think that changes need to be made into the regulation because it gets outdated then that could happen as well sure and we don't have to prove it but then we can review it before it's published what would you like would you or would you like those good to go to I mean if somebody go away I mean I don't I
048don't have I don't but you could you could present it to us as well of course right that's what that kind of took the word yeah I did some research it's less than um it's zero zero seven seven cents okay or page and then for page for toner but then it usually comes through our office so the nine hours is what but you wouldn't be the surprise that I would be running off the records that would come through our office and but it would be how long it would take me would it take me an hour of the time would it take you two hours would it take me three hours so the the Mad hours would be what how long it would take you this is public data so so it needs to be
049accessible but it can it can't be so expensive but that's what I'm saying it's if we're gonna say charmer and paper it's it's less than two cents students for every copy so this this might be updated but it's it's still less than two cents for me to make one copy of anything so I don't know how far or or or do you want to take that because so I mean I would defer to to you all to come up with with change right it wouldn't be in color s for that so I think it says actual cost if available will be assessed on the sea right [Music] the person that sort of population this person's name is yeah there you go thank you well you get your response you know it's some some don't charge
050a certain points I was pretty Wednesday all right yes sir um Mr President and members of the board um what I would do I will I will uh I have some questions that were asked so the best thing I can think of is just keep it very direct I'll give you the question and what we came up with as far as staff when I say staff staff and also our legal department just to make sure we had the best possible answer and then ask Angelina also if she can put the statutes you can put the statues up get them ready and uncle is just um so um how long to get Prince back Prince um I have here three to five weeks depending on the teacher can we teach someone in-house to do printing um
051it is not recommended uh it is not recommended to attempt to fingerprint applicants and employees in-house it is better to have an independent qualified third party to conduct a fingerprinting process um what's the reliability with one of our teachers uh comes back not good the district does not necessarily have liability if the teachers favorite parents comes back not favorably if there is an issue that disqualifies a teacher from receiving a junior programs card and the teacher is not eligible for employment evaluating the print clearance is a requirement for employment who follows up on this process the district office of our office HR office information is sensitive and should be handled with care the teacher should teach it if they come back with a record the question about a quote record is a different question in
052some cases it is permissible to employ an individual who has a record of a criminal violation typically hiring or keeping an individual with a quote record will depend on the nature of the offense occurred in the individual's qualifications please explain the legal requirements for fee recruiting for the various positions on campus and for volunteers for example is it correct that parents aren't you are not required to be fingerprinted but non-parent volunteers must be fingerprinted certified teachers compared professionals disabilities Etc it is correct that parent and guardian volunteers are not required to have fingerprint clearances the exception are certified teachers all individuals are required to get their IDP favoriten card before they can obtain a teaching certificate some examples as up here it says parents are not required but non-parent volunteers so outside tutors including from
053outside organizations we need to make sure that that you know they have their fingerprint clearance as an example which positions are required by not to have a fingerprint clearance prior to the first day of work in which had a grace period with no need Apartments um so we have here the search and certain statutory steps or quality a person can be employed before their fingerprint courses of pain that is because of the delay in processing by GPS and law enforcement however per 15. can we go to the pistachio energy 15-1330 uh back we used to have background checks for non-certified personnel but to make a long story short I just believe it's in the best interest to uh have their fingerprints come back approved before hiring just the way to get there pretty quick learn
054some chat information for certified staff here's a key point it is hard to get International or out-of-state teachers fingerprinted before the first day um it's challenging for international teachers especially if they don't have a Social Security number on their first day of school to get feedback but that's a challenge um and and she's pulling up the statutes right now what we looked at um we looked at 15 um we looked at uh pf15-106 and Julia can you pull that up first 15-106 we looked at 15-106 identified very verified fingerprints ivp card DPS application packet you have to turn it also a blank applicant trigger print card um an application for a fingerprint clearance card uh number five the applicant has to tie that identity verifies fingerprints are taken shall provide the law enforcement agency School
055District or other entity with a completed application form for a fingerprint clearance card the fingerprint card with direct requisite demographic information and it requires to be in the form of a money order mail to the Department of Public Safety bless you thank you um the law enforcement agency School District the earlier entity shall verify the identity of the applicants you recognize the names of photographic identification in comparison of the demographic information so double checking and triple checking the ID um go to 15-1330 engine 15-1330 personnel fingerprinting immunity this state specifically um superintendent must have a valid figure from clearance card certificated Personnel all a certificated Personnel teachers principal everybody um this just talks about uh what's involved as far as with personnel fingerprinting uh immunity um we go to 15-512 or anything we also looked
056at 15-512 um uh another non-certificated Personnel or Personnel who are not paid employees of the school district you know we're not either the parent or the guardian of the people who attend the school into the school district who are required are allowed to provide services directly to people develop a supervision of a certificated employee an organ that should be hired by a school district after January 1 1990 shall be fingerprinted as a condition of employment except for personnel who are required as a condition of Leicester City to be fingerprinted the license is required for employment or for personnel for the police to employed so this is is it's very uh it's very detailed and it is a lot of vocabulary but it's critical information that we looked at we also looked at the uh this
057is what we use right here with the State Board of uh right there in the middle you have these state board of education teacher certification you have to the right school bus driver right next to it um drug certificated Personnel maintenance team cafeteria paraprofessional office staff they have to get their certification vendors rather than the roof renovation a project right now to make sure the vendor that their employees have their certification they're going to be on campus for periods of time with students in the area and uh right there you see change your volunteer non-parent so uh these are the forums this is the process by which we've followed we also have I believe Live Scan right Angelina we have Arizona Live Scan fingerprint locations so Angelina is very good at having this available for
058all of our teachers especially right now our International teachers are going through this process and through just about on the last step Phoenix Arizona Live Scan Tucson Auburndale Buckeye um any locations for them to go to Tempe human so this is trying to make sure that all of our staff has the information necessary and uh so um we have to stay on top of it just to share with everybody so questions and comments our first though correct me if I wanted anticipant while back stretch my memory and this conversation came up at first I believe Dr Billy was here but we had a real problem in getting people up to give fingerpreneurs sometimes it was a big delay right before they actually I think he's told us in a meeting that sometimes it was months
059before people actually got up to town to get fingerprinted and that you try to facilitate getting people up but sometimes it was really hard to to get them up there so depending on the individual so we literally had teachers teaching for long periods of time before they were got fingerprinted now I just want to make sure that if we have a teacher that doesn't get fingerprinted because they decide they want to delete any fingerprinted for whatever reason they have and then something should happen that that isn't going to come back onto the board because we allow this this individual to teach at the school for four months and they were and never got a fingerprint card and that's what that's that was our concern at the time that's what we brought up and so that
060was my commentator I wish we could do this in-house and then you know we could fingerprint somebody right away the first day they came to work get them fingerprinted and get a sent in but apparently the longer doesn't feel like that's well it's good to have a an independent third party uh but also we have been pretty proactive Angelina's that are designated a fingerprint driver person slash Ambassador because we had said Wednesdays this is this first month of the year the person with the two months of all of our International teachers coming in United City on Wednesday where she would take them into Casa Grande Right same day just go and take them and come back so we kind of be proactive and trying to get it done as soon as possible so it's been
061very helpful all right that that was my concern right that was my concern and biggest concern is that we don't have an individual come in here that does have a record come to work and then something happened to one of our students that's my biggest concern but then the second concern would be legalities affecting all of us in this room um you know if if that if we got back to we had gone five months without fingerprinting somebody and right I learned a lot of people they're just the greatest people in the world but then you get them fingerprinted and you find out that 20 years ago you know they had an event in their lives they might not disqualify from teaching but again it might you know sport or coaching or you know doing
062doing something else different well we have we have a good uh Mr President the candidate between the maintenance team [Music] you know I don't underestimate the difficulty that all this is because we live in all owners so hard to get anything done in a hurry and we need people right away not two months from now six weeks when the fingerprint card comes back and I understand all that excuse me I think a lot but I would want knowing that the administration realizes the importance of these of these fingerprint cards and and has a a sense of urgency in getting them done I understand the delays true you know and so I know we cover classes for those teachers and then get better out of like obviously have a driver which we have and we've got
063some volunteers picking teachers up as well I'm not sure if I'm trying to put this case but uh as soon as soon as they settle in like we usually get them up there and they sent them more comfortable as well because they know that social security card and agents eventually they'll assume they get that taken care of so yeah it's the first priority you know make no mistake we used to get pick and printed here yeah the Sheriff's Department a couple of questions can we get copies of um the questions and answers true um and at the top it said I think three to five weeks for fingerprints so put depending on the person meaning how quickly they can get there and get printed or just somewhere full of international teachers maybe a more difficult
064yeah right so an international teacher that's never stepped foot in the US before their background check is going to be easy because they're not when they do their fingerprints they're not that internationally they're just them for the greater us so they're going to run their social security card are they going to run their fingerprints and 99.9 of the time they get theirs back in two three so because that but before they came over they had to do a background check with their their country of origin from wherever they came and they're not going to let it teach your J1 teacher on an exchange program come over if they've been you know a rapist your mother or something like that so they have their their qualifications they have over there in the country of origin and
065they won't come over um we had a a teacher this year this year I think that line the certified teacher at his home country and then the agency did a background check before he came over and they said no you're not a certified teacher in your home country and then his application became no annoyed so they do their background check for for for verification before they come over or they don't qualify for a Visa they don't qualify for um through their Embassy in that way so International teachers are easier to do because they've never stepped foot in the US with an albums we never commit a crime in the U.S so they're going to go back through easy here now if we have somebody that came from California or Michigan Ohio or whatever then their
066their things might take a little longer um there's also going to be um the time of the year so if you're trying to get your fingerprints done in May June July or August everybody's going to different states or cities teachers are coming back and forth and up and down and the DPS background like you would not even believe the end of school and the beginning of school there's no sense there's going to be at least five weeks to get things done that's if you turn them in this day and trying to take at least five weeks because they're better the international teachers are quick because like I said they've never step foot in the U.S so they're never going to have a they're not going to have a record in the U.S so those are
067easier now what Mr guys we're talking about where that person shows up in July or the end of July in The Branding teacher and I give them the fingerprint packet and I say this really needs to get done because this can't get done you can't do this you can't do that to catch this and that person just ignores everybody and doesn't go up and get their fingerprints done performance even though I complained to not this principle and not this other person I say hey this is this person doesn't have the fingerprints the person doesn't have the things and then talk to and Council that's happened twice probably in the 18 years that I've been here for two individuals and that's that's those only those two individuals that that's happened but usually when I I give
068a packet to somebody I say this has to be done you know we have to get this done as soon as possible and even the non-certified teachers we won't say we'll pay for part of you know your single process so that that way we can get it done you know as fast as possible only those two times has that person just ignored and is there any penalty for that person I mean to that person I mean after they haven't done it for four months is their you can't teach until you get it done now or or what what happens at that point so I I I'm not there they're supervisor their personnel but I I understood it when it was that principle and and um if you take that person out of the classroom and
069now they can't they can't teach her there has to be an extra person in their supervised they're not taking away from the extra person that has it's been a credit card so are we gonna fire them and not have that class or not have that teacher to teach and then where do we get another teacher to replace that I understand all those I just asked a question and that's not with me I understand all the complications involved in that I just I'm an admin secretary and go from there but also make sure we're looking at the whole situation and also consult with our legal department what is the best option in place well I'll tell you the part is I'm most grateful about we brought it up and you didn't just pull us off you
070took it seriously and and actually followed up with us on that and I really really appreciate that thank you very much I wonder if there's anything you mentioned pretty much the sbas used to do fingerprinting for us and I guess they're not doing insurance and they're not doing that anymore and then I understand that we're um we've been advised this better because I'm third party to do it I'm not sure that makes sense but I wonder if there is someone in town like isda or someone else who would be willing to be that third party well um Let me let me look into it because that would save stuff for everyone um and then I just some of the statue that was read looked like to me that for I think it was about volunteers
071so parent volunteers do not need with no requirement um but it sounded also like if you were Community volunteer like you know someone doesn't have kids in the school but it's in our community that wants to come in and do three of the program they can do that without fingerprinting but only if they're under the supervision of a of a certified teacher is that remember that works you know um trying to think here um if they come if a non-parent volunteer but not not private tutoring like like where you know I I I it seemed like if they're going to be tutoring um in the classroom like working one-on-one with a student that makes sense that they would be fingerprints right because they are they're responsible for that student I want to say it started
072to be safe I really do I mean I would want them to have it I really no no so as far as the statute is concerned if you if you're in uh Mrs La Brea's third grade class or did she teach second grade visible Grace third grade class and you're coming to volunteer to read to the kids if Mrs will Perez is the teacher of record and she's finger for me to have the background check and you are never alone with that child by yourself you're constantly in the classroom with them then by Statute that requires now it's it's up to the district to go above and beyond the statute if we want to say all one two and have to be included before they come in so that we know that you know you're
073not an ex murderer in Toledo or or whatever but it's frogs and statue reads and as long as that teachers are certified teacher on record and they have their fingerprints done and you're and that individual is not left alone with any child ever whatsoever then they can be in that future with that fingerprinted a lot of the way that we get not around the fingerprint thing but because some of our Internationals just don't land with the social security number see with the social security number you can't get through the priority you can't get a lot of other things so we have the the teacher be with them or apparently with them that's certified fingerprinted so that person is never alone with the child who doesn't have a background fingerprint check so it's not a workaround
074but it's we're keeping everybody safe so as far as the statute is concerned that person can't be alone with that child without having to turn back on him now if we have to try to go above and beyond say all parent codes all custodians all maintenance staff we can go above we just can't go below okay so statue of application is my next question statute for classified employees um custodians anyone that's not working on supervised with a student they're they are not required by a lot of a fingerprint but we prefer that they do is that okay so if they're employed potentially Willis memorable maintenance change network that is uh that is one more questions [Music] um for Wednesday I'm hoping that the board we've had discussions about this but we've never voted on it
075I'm hoping that the board will take the aspa's support self-evaluation um and that's available I got the information from Mickey wearing and she can give us the links it's basically a short survey and what I would like is to have that added a vote to approve taking the self-evaluation or Wednesday so we can get that done because even though we've discussed it um a couple different occasions we've never voted to to actually do it well it doesn't really have to do so I think she asked what she asked me before the reading mentorship evaluation could we do that for Wednesday so we can get it done sure so what is the overall goal of doing the self-evaluation where are we going to end up with with that so can we talk can we talk about
076this question on Wednesday that's why that's why she's here to remind me is there anything else um Mr Caffrey yes Mr Hopkins Mr Robinson aye the past four years ago