001first is should we give you a hard copy i can also email this to you as well okay this is just a superintendent's report of current events um yes sir just as you can see it has a uh a breakdown of um july 29th we had a virtual meeting uh los angelina and myself um we had a meeting with san helena myself july 29th with the uh how am i hearing it is the camera still seeing am i over here okay as you can see um i just wanted to go over with uh the board and all members in attendance um we had a virtual meeting with the trust the emergency management services team talk about school safety uh just how we want to collaborate with their with their team they have a consultant and
002a a manager that can provide a site vulnerability assessment they can look do a walkthrough of our campus give us feedback on what what is uh what is what looks good where we can improve we're just trying to be proactive just as far as with what's going on nationwide school safety um we shared with them our talking with dr chapels we shared with them our emergency procedures for lockdown evacuation shelter in place in addition the active shooter situation protocol we also shared with them angelina google an aerial view a map of our campus so they could just see all the entry and exit points um that being said this is kind of the second part of july 29th it just uh it talks about the lockdown evacuation uh shelter in place also about an active
003shooter the procedures involved sure and so um that's for your information to look at uh this is what we'll share with uh when we have our school safety meetings yes right there okay got it so we have a we have lockdown and just some of the critical parts that have to take place uh during a um during lockdown the song of my people okay here we are just uh just uh just talks about a lockdown uh memory effort that has to be made to provide information to parents and guardians of our students locked down all exterior doors and windows will be locked talks about the evacuation designated point is used for assembly if we do have to evacuate um angelina do you have that that map that we have oh yeah can you pull it
004up please they're just a little of our our evacuation what will it take place this is dr dr shared with me as far as well where we would go all the different uh people on campus yes they're posted by every door so that's for uh for you to see um so that just talks about about the evacuation what we would have to do the procedures in place we have their emergency instructions for parents waiting for direction from the district about if you need to pick up your child after we have an emergency response on the first page uh this critical information i don't call the school phone lines need to be remain open and available for emergency responders critical point here don't come to school unless the district has advised parents to do so just
005to make sure that uh that we're taking care of the emergency response also it keeps parents and people from the community from putting themselves in danger in case we're still trying to control the situation uh second page communication with parents lockdown communication as it states that some of the highlight staff members do not open the door during a lockdown we stay in contact with the pima county sheriff's office an initiation from the incident commander school principal as far as just when we're in the lockdown what will be said very direct just that there's a lockdown lock down now that way everyone is aware and knows what what you used to follow uh notification as stated um principal or staff member will will uh notify and communicate with pima county sheriffs but also with parents once
006we get everything under control uh third page of the lockdown students staff and students to be in secure rooms away from windows and visual contact communication is critical between the administration and students and staff lifting the lockdown will be on will be determined once everything has been set by the incident commander working with law enforcement to making sure everything is safe updated messages to the community after event current communications uh principles and a site commander factual notice to parents regarding the daytime duration and reason for the lockdown uh you have on the back of that sheet you have uh just some more detailed steps dr chabot shared with shared with us about the steps involved what to do announcing the lockdown lockdown now setting up the incident command center what teachers should follow do not
007open the door turn off the lights barricade the doors quietly just to make sure that you're taking all precautions to be safe also there's communication information to contact the dr chabots and his team all clear will be announced when the situation is resolved so that's for your information to have what's very critical is for the adults to make to remain calm remain calm for those students okay responding to an active shooter situation is the next document you see and um developing a survival mindset is what's taking place now more and more across the country um an active shooter emergency three options run hide and fight very critical run in the student safety escape hide good place for you and your students to hide if you can escape fight as a last resort if your life
008in the lives of your students are at risk how will you confront for your survival so this this is what this is taking place more and more there is just some more information on on the active shooter what needs to be done very critical uh blocking the door furniture heavy objects sign in cell phones close the blinds turn off the lights remain quiet it also gives a guide item of what to do with outside if any people any students staff are outside when if the shooting did occur and people are outside it gives their face down duck crawl get to a safe place as soon as possible fight plan of action working as a team students and staff when when we're safe everyone is safe remain calm answer the dispatcher's questions identify yourself so this
009is just something that that that we share with the emergency response team we want to be proactive we also want to make sure to have all of our staff be as informed as possible with this critical information you also have with you an article this is the actual article from the newspapers it's um an article that came out in the arizona daily star regarding some other local districts uh i think if you write mini you have this right here this is what also dr chabot has for every teacher that posted her class this right here breaks down even more details of emergency communication medical emergencies boston accounting for student fire drills so it's even more in depth in addition so that you can have as much information for all the staff as possible to follow
010but this article is for you to also have just to share with you what other districts are talking about this is in tucson unified school district this is a picture of one of their governing board meetings just a security measure but it's a very interesting article i wanted to share with you please uh you know any questions you want to talk about this more i'm also available if you want to give me a call or or during a meeting the next meeting or however you want to but i just wanted to share with you also what other districts are doing and what other districts uh what other issues they're being faced this is a national national uh issues that all districts i believe are are trying to figure out what is the best way to
011have the best possible plan in place so we figured that's uh talking of several of us let's reach out to the trust emergency response emergency management services team they want to work with us they want to come down and do a site vulnerability assessment we've also been able to talk with the pima county sheriff's office they've also offered whatever they can do to be a support and help us as well the fire department as well so that's just for your information i know that's the very first item on my report but i wanted to make sure and share this with you very critical information um what i also have then i'll go ahead and go through the report and if there's any questions or comments you know okay i also wanted to give you an
012update on august 2nd and all staff meeting in the cafeteria was very uh very positive i believe it was very critical with our community partnership focus as far as with the superintendent's goals working with all of our internal stakeholders we covered critical information personnel business procedures usfr travel topics uh special education child find mckinney mental homeless education conflict of interest guidelines organizational chart mandatory reporting blood work pathogens also i was able to share with our staff from the expectations of my expectations as superintendent our goals and what research will help serve as a guide it's always good to have a theoretical base as to what we can use as a guide to for us to follow to be successful and to to work together august 4th open house was very successful once again as far
013as this flows with the uh with the superintendent gold of community partnerships the pizza county sheriff's office uh lieutenant olsen deputy gosanos passed out over 100 backpacks to our red raider students students and families were ready excited and we really appreciate this partnership they ran out of backpacks that's a great sign august 8th first day of school another community partnership with the rotary club uh when i recognize him as daisy farmer realtor and former teacher i understand and shari her former school secretary national bank of arizona a representative and small business owner presented 30 of our fourth grade students with all red raider backpacks so we had 130 backpacks of these two uh these two these two uh events alone and uh today we believe was was big step in the right direction and it's
014also in line with uh superintendent goals a goal one of academic achievement professional development it was a three-hour professional development three or three and a half hours during that three and a half dr chabot's uh deserves a credit uh this is our third professional development opportunity with bail unified beyond textbooks and a different presenter today and they shared with our staff just the curriculum framework how to access all the resources on the beyond textbooks website all our staff were there including a few of our substitutes that are stepping up and helping cover classes right now so um this is very critical and we're very proud to have this uh bail started using this many years ago and they showed us they showed us a chart right of the data how they were with the data
015they were behind the state at that time with an example was eighth grade math scores over time they passed the state average substantially and beyond textbooks really helped provide that that guide that framework so uh that being said um that is my superintendent's report and um i wanted just to share a few last points about beyond textbooks uh well what the presenter said today your coordinator chelsea uh uh it provides consistency another rural district like our district she shared with us um became a top 10 district so it is possible uh increased the proficiency math and reading while also encouraging teacher autonomy so teachers can still be in control of the why of teaching and the seven main starting points are essential standards unwrapped documents curriculum calendar specific materials the website common formative assessment mr
016casey was your money talking about that there's a common formative assessment that all teachers can use that way we're focusing on on student achievement and uh re-teaching and enrichment um dr chabots is there anything i think that wraps it up everybody was excited tired you know to do it first week but uh i apologize for him for the sense of urgency we've got to mr president members of the board that's that's my report thank you very much okay next item is the consent agenda may i have a motion to accept it all second is duncan aye ms hopkins aye ms goodland aye mr kersel is okay now on to personnel the first item is certified employment for jlm tutoring art meningo wilder quiznell and richard okay uh what i wanted to share um mr president
017is uh i know there were some questions that came up last time so just that's why i'm just gonna give a brief then also um to make sure that you are going about doing this the right way so um what miss angelina and myself were able to find out we did contact um the office of indian education equity diversity and inclusion arizona department of education to ask about the uh the jlm grant more just so we make sure that we're following the guidelines as far as the funds the funding does fall under budget specifications for tutors and supplies from what we understand for the committee with the grant submitted um however the jlm coordinator does not fall under that grant so everything is good as far as tutors and supplies but not for the jalen
018uh coordinator that's just that's for the jlm tutoring but it kind of ties and i know the genome coordinator is going to come later on at another agenda item but just for for some of the uh the background and i don't know if dr chabots wanted to add anything about just the jlm tutoring i know that mr sane was talking with him about it we have uh the funding for the tutors and the supplies which is this is what the focus is right here the coordinator will be there on but it kind of comes in at the same time the background for this okay i have a question but remember right we have to do the motion i will go ahead and make the motion to approve i'll certainly answer them okay go ahead um
019i know wendy wasn't able to be here tonight and she sent me uh i think an email she had also sent you dr saltero about yes and one thing i know um is that it specifies that the the indian education committee is will have we'll recommend criteria for employment in the program nominate a reasonable qualified and prospective educational programmatic staff members from which the contractor would be required to select i just wanted to make sure that the committee had been involved in that step because sure i know how important it is to get these tutors going and i know how much it means to that community i just also want to make sure that we're doing it completely right yeah sure and and from what i understand i can i can have dr boltz talk
020about just going to grant when it was started and and and some of those requirements just to make sure we're all on the same page as far as smith can also uh provide some background and i know angelina also does some research in helping out so at this point i'll have either one of them they also want to give some feedback on the question that you have okay sure thank you well if you want to talk the money piece of it the grant is applied for and part of the process when you apply for a grant is you must attest to this criteria or the grant won't be approved so ade has already questioned these requirements and you have to pass the mustard on that and as far as the funding goes right now when
021they applied for the grant they applied for the tutors and the benefits that go with that tutoring and then supplies that can that have requirements with it as well these supplies can only be used for these students no one else there's extra then you don't get to disperse those okay and so we watch that grant if we find that we need more tutoring hours we revise our grant to cover the cost that we perceive and so as we talked and tying in with the presentation you received monday night on student performance this is a great opportunity to provide a focused group with additional tutoring so it's wonderful that you're getting this started at the very beginning of the school year and i'm not sure who's on that committee but i do want to say that
022your grant won't be approved if you haven't met the requirements and it's the state's job to make sure we do that because and we ultimately answer to them before they get the clinic uh dr chabot is anything else you want to share so after monday i i contacted our jlm person mary um our advisor at ade and i i emailed her a long you know email or whatever just asking questions and that whatever so she said as long as it because the tutoring came out it's a general tutor so the three tutors for elementary and three tutors for high school for this amount of money and whatever so she says if we go over that money or we have to revise then it has to go back to the committee to be reapproved before it
023can be resubmitted so um in the grant didn't say anything about um well it's a generalized tutor but the way and dribbles can attest to the students we ask the teachers to do it's like sometimes like foreign fees so if we get one or two i mean there's not a rigorous you know interview process this is the teacher that's willing to tutor after school then this is the teacher we have to have willing to do intercession or summer school or whatever so um but yes if if we wanted to say pay the general coordinator out of this grant or we needed additional surprise or we decided to i don't know do something different they would have to go back to the committee to get their approval again to revise the grant that's and that's what
024the person could be i can answer questions yes sir so with the grant how many hours of tutoring per student and for how long are we talking right now the budget would cover 210 hours and they don't allocate by student questions no they don't and we would have to pay the coordinator from another fund which i i have some available so we'll cover that outside of the script it's a lot of hours yeah i think it was april 19th it's only an hour for three days a week right yes it's monday tuesday and thursday so it'd be 23 weeks and this student stopped me is it a voluntary thing among the students or are we mandating the students be tutored or we offering to them and if they don't want it they don't have to
025do it or how does that work doctor we would call it highly recommended some students are highly recommended to show up but because it's after school yeah but um yeah and you know the parents get an invitation letter and just like any of our tutoring intercessions send a letter home through email and mail saying that this would really benefit your child and the child also gets an invitation um so yeah it's highly recommended we cross our fingers we get good numbers the second part of my question and i didn't hear an answer for which is that the committee is supposed to nominate the people in this position that's what angelina was saying that the initial grant the criteria to do that is for a replacement yeah i knew that the criteria for doing it but
026do they have a say in who the actual teacher the tutors are like each given year because i know they they i realize now they set the criteria up back when the grant was originally applied i know that i was appointed that position when i about a month after i was hired so i doubt the committee knew about it before myself i know it was mr edmund i doubt they knew about or you know i had a chance to vote on that yeah and um and then this year is the same thing in the summer we asked people who would be interested mr sane asked some questions about it looked into it and said that he would he'd be interested and we got it on paper and as fast as possible so we could get
027the tutoring done but there was no committee meeting called so i would say the last three years at least now the committee we didn't vote on now they may have before thinking that i think way back it wasn't an employee yeah way back it was mrs bogart mrs fuller was an employee and there wasn't for years for like 12 or 13 years she was an employee and that was her thing this was just the jail in front of you well i knew before mr edlund it was normal dominance right and i figured at that point i knew it was a somebody even asked me in the community how come there was no selection process for this position when norma had to go through energies and all this i thought in that case i thought well
028it's kind of an emergency thing where they needed somebody to step in when she had to go away um i just i said i understand how important the tutoring is i want to make sure that the committee's not being left out now i wouldn't have noticed i would doubt i'm all for hiring tutors but i also think we may want to schedule a meeting with the committee to go over hey these are the people we selected this is why so they still have their they can still have their input and maybe have some other ideas to give us but personally i'm okay with this but i think i mean i mean we have a lot going on but i think it's important we allow the community involved in this too even even if it's after
029the fact of us if we decide to hire them and do it then even after the fact say hey this is what's going on this is why these kids get behind it's over yeah this thing right now is the time to you know i agree on the importance of it and the importance of starting well you know what [Music] i have no problem stating um i would like to amend my motion to approve the hiring these individuals and have the administration schedule a meeting with the local committee regarding this okay so we're good okay any other input on it all righty um mr kurznerjs isn't i mr hopkins mr guthrie hi miss duncan hi motion as amended passes four to zero next we'll fix the item up this approval of pay increase for part-time employee
030richard russell uh mr president um i recommend the approval of the two dollar pay increase for mr russell sir okay i'll make the motion a second oh marcia it's okay so compared to other maintenance workers richard salary be compared to theirs well um that is a good question mr guthrie um i can't get back to you i can get that information and get back with you and share that uh just so that i'm making a you know providing more information on that that's a good question um i know i haven't smith here with me as well but yeah if i was in the software and i can tell you but i don't have my computer in front of me but um he's a bus driver and a maintenance worker so right he's and he's primarily
031a bus driver yes yeah right from what from what i was sharing with you um part-time bus driver maintenance works on security cameras build maintenance check security and safety for the campus doors lock working any other issues that may arise help set up for games when needed general maintenance is needed too yeah as he works less than 20 hours per week i want to give you the correct information before answering that question so this is big i think like retention pay we can't afford losing a bus driver and he's kind of a man of many hats so this is almost like a retention like hey we're gonna pay a little bit more because of what you do so we can keep you mr president uh mr cruz from what i understand um he's the only
032other school district bus driver right absolutely [Music] as far as just from the comments from other stakeholders in the community that we can lose people like this to other uh for other local districts yeah so i'm just sharing that with you yeah okay are you ready mr hopkins hi miss duncan aye mr kerosa aye mr guthrie okay passes three to one next item mr president this close to what was just stated earlier um we have to really uh from what i've observed just when we have someone here we have to really try and do our best to keep them here and so i recommend the approval of the reassignment of francisco as a culinary arts teacher i'll make that motion okay a second is there any chance i'll be providing meals for the board are
033you hungry miss duncan i'm hungry i'm okay as long as we discuss the menu after the meeting all right mr mr hopkins mr curtis riches and i mr guthrie miss duncan motion passes four to zero next item is classified employment as a maintenance custodian of mr kelly mr president um was interviewed reference checks completed for the position of maintenance worker for the 22-23 academic school year i recommend the approval of the employment of kelly horton as a maintenance custodian worker they've done a lot of work in the community everybody quality see everybody's pretty pleased it's my understanding they can do almost anything we're lucky to have yeah we are we would be lucky mr guthrie and mr hopkins motion passes four zero [Music] uh mr uh president i recommend the approval of the employment of
034jason horton as a maintenance custodian worker i'll make motion okay mr kurzwich is aye mr hopkins mr guthrie aye ms duncan aye motion passes forward now mr president a person was interviewed reference checks completed i recommend the approval of the employment of amber ortiz as a teacher's aide okay i'll make a motion okay mr kurzwich says i miss duncan aye mr guthrie aye mr hopkins all right motion passes 4-0 next item [Music] mr president um reference checks completed i recommend the approval of the employment of jelena vega as a teacher's aide i'll make the motion okay mr cruz aye mr hopkins aye aye mr guthrie aye ms duncan motion passes four to zero elena okay mr president um interviewed a sign was interviewed reference checks completed i recommend the approval of the employment of as
035a teacher's aide i'll make a motion one second mr kurz nurches i'm mr hopkins mr guthrie aye ms duncan aye motion passes four to zero next item is classified employment our cafeteria worker alma cardenas sanchez mr president alma cardella sanchez was interviewed reference checks completed i recommend the approval of the employment of alma cardenas sanchez as a cafeteria worker i shall move mr hopkins motion passes 4-0 next item certified employment of substitute teachers the following individuals have expressed an interest in becoming substantive teachers candace moore uh sped secretary requested part-time kristen king substitute since 2019 requested part-time and adriana martinez substituted from december 16th march 2017 mr president i recommend the approval of the employment of the above individuals as substances for the 22-23 school year i'll make the revolution i'll second okay mr hopkins
036mr kurzwich's i'm mr guthrie miss duncan motion passes four to zero this king covers miss garcia's class permanently in the afternoon she's really not able to move around so so once we get our teachers that are still coming that should leave you some of the extra work you guys have to do and the subs won't be working as much hopefully okay okay okay mr president mr guthrie i want to share we're really excited we have two more potential subs so two more to the two we have um but we have a young gentleman who is bilingual has a business degree fingerprint clearance check has been sent off and he wants to be here and we had a community member from law enforcement bring him to us so that tells me that that our our other
037organizations are reaching out to us they're helping us out which is great we always uh strengthen numbers uh we have another potential candidate retired spoke with his wife yesterday regret uh grandparents they take care of their their granddaughter this uh potential sub has a bachelor's and mba from a big 12 university in the midwest i won't say the name but um so we have two potential strong candidates to the other two we have so we're looking at four good and that's that's a plus outstanding [Music] the following employees expressed the desire to perform designated early childhood director doug shane is jom indian education coordinator shelly aaron kona's gifted coordinator father as power school mentor barbara ngo middle school student council marcelia munoz athletic coordinator co-senior class advisor chad chidi as cte jpeg director jose dia
038signora as co-senior class advisor and drama class director and jennifer saying as art director if students have covered art shows off campus in non-school time paid by event mr president um it is recommended that the board approve of the above employees for the corresponding position sir i'll make promotion okay i'll second commercial kind of a return of my the questions from before i just want to make sure that kind of like what you did with yours we make sure that we have input from the committee on that as well okay on the coordinator yeah so you want to add another like you did with the solution so you want to add that is that okay add that so with the consult with the committee also sure okay and then marshall you'll go with that in
039a second still okay all right so mr guthrie ms duncan aye mr hopkins aye mr kurzwich is also an i passes four to zero this is the 2223 asthma delegate assembly september 10th saturday national law conference osborne is asking them [Music] the board can choose to not send your delegate or send the delegate and decide who that developer is i'll make commission that reads okay i'll second sometimes this is our only record on our website so okay so you are making a motion to approve to send someone and who is the recommended individual uh after speaking with miss robertson earlier today i will put me down as the individual sounds good okay i haven't found the sitter for the dog yet all righty uh mr hopkins mr kurzwich is aye mr guthrie miss duncan motion
040passes four two zero next item is approval of governing board policy j-l-d-a-b arizona school boards association has sent out a policy advisory for approval of new policy jail referrals to other agencies mr president members of the board uh this is the second reading just to uh review what we discussed on monday we did look into this with the uh mr nick bazan director of legal and policy services ireland school board association uh that's correct school-based referrals for all students uninsured or underinsured can get service access is is to access also the opt-in policy we can follow basically in speaking with mr bazan this enables all children to get funding for a behavioral health treatment created by the legislature it includes parents involvement and also parents need to complete the survey so you have the policy
041the regulation the exhibit but that's pretty much the main focus of this policy for the second reading and um i recommend the approval of the attached policy jldab upon a second read i'll make a motion um mr kurznerjs i'm mr hopkins aye mr guthrie aye ms duncan aye motion passes four to zero mr hopkins mr guthrie miss duncan and we are adjourned 660. perfect