001here here I have a motion to adopt the agenda hi Mr I thank you um the first stter of business is uh the budget hearing revision and so Dr D thank you m thank you m president um what I thought I'd do this Eventing is go over the rationale for this for the reasons and give you details if you have questions don't be shy about asking anybody in the audience don't be shy about asking um and there's only statute 15 it talks about the fact that we have to have a budget division every December if our budget changes by more than 1% um that's the case uh right now so that's why we're having a budget revision we have to have a hearing this evening we'll have a vote on the budget revision on it's
002on the Wednesday night agenda uh we were notified by Department of Education pardon me October 23rd that we would need to reduce our current year budget by [Music] $51,500 L of funds um we um this budget reduction does not include a potential another 5% budget deduction of which Springs this year because we're doing online learning um this is something in Statewide uh there's 50,000 students not enrolled in school that were enrolled last year 2000 um when we started the fisal year when we had conversations online with the governor last spring we were told that if you're do an online a class would be 5% budget reduction max if you're doing a hybrid and person if I can't remember was two or two and a half% um that didn't happen this year um the cares act
003money that the district U received to help keep uh Financial fiscal year 20 in the in good shape that money is gone as of December 31st things that we've done with that money this is not part of the budget off just for your information was we retain salaries for employees last year we spent um we spent we had $112,000 for uh co uh expenses we have spent more than $215 uh things include masks um sanitizer different water fountains thermometers online [Music] curriculum um big um this is something that all districts are experiencing Tucson UniFi the second largest District in the nation state as of about three months ago they spent 13 million accommodate problem C so back to the hearing so we have U reduce our budget by $ 51,54 and that'll be the vote
004uh Wednesday evening this is one of the challenges we have that we did not have for about four or five years ago we have current GE funding right now this means that every month if our student enrollment changes we receive a little bit more money or less the challenge that is for people that been doing this for a while the current School Finance law is about 38 years old and it's not a bad law it's it's a good law for for a district like because it has an equalization component which means we have a low property tax rate here property tax income do not lot commercial property bedroom schools districts like cart District in West Phoenix it's huge District but it's all bedrooms there very little industry shopping grocery stores and things like that it's
005not a big mall a district like Osborne phix has all the downtown High build a district like Mountain has the nuclear power plants those districts cannot accumulate enough students to spend the money they so little districts like bedroom districts or small districts like us we get Equalization R to try to equalize across the state so that all happened about 1982 was a good component and at that time up until about I'd say 2015 2016 our budget was based on the previous year's 100th day ADM or what they call Ada attendance or membership that went away so now we do current year funding so one of the challenges we have right now with $510,000 we don't have a year to plan for that that comes off of this year bu um and again we will probably
006we see another one of these at least 5% because of online learning uh the two months we can do a budget revision hearing our budget increase anytime we choose to but by mandate have you December and may typically in may we utilize grant funding that may not have been accurate projected um so that U is part of the challenge we have we didn't have a year um as I said briefly we have 76 students that aren't here now that were last year that we could use for ADM Aver membership funding that's about 18 .5% of 20 2021 FIS bud that's much more than 1% whatever for um the 510,000 is 14% of the 21 budget so we went over what the state required by 13% to mandate to mandate this this hearing in this book
007um I was asked last week what what's going on the governor promised us well the governor this is Bob else the governor check they couldn't cash they never anticipated 50,000 students not being enrolled this year public school public condition schools and public Char school so that money was not generated so it it took more they couldn't support those 50,000 students out there in the state for the co um this um also as I mentioned before we spend about and 69,000 out of what should be 510 we received 169 should we should have received about 510 had we had if the car's Mone had gone that far one of the things we use car I fail to mention I mentioned things we bought for kids one of the things we've also been able to do for
008for employees is if someone tests positive or if we send someone home because they've been exposed and tell them they can't come back until they quarantined for two weeks or till they have a negative test result we we use what we call Co pay in the office we pay them their salary with infringing upon their sickly the plus of that is is some people if they've had chronic illness or they've had surgery or whatever the case may be they may have used that sickly so the person and that's money goes away in two weeks three weeks December unless sure watch the national news we have by partis committee right now and they've agreeded are talking about 900 billion for new bailout that money if that happen I don't how long it take Congress to decide
009how much each state gets but that money could back fill perhaps some of this but right now we don't have so that is hurting people that are making minimum wage and they have to take time off because of exposure so that's another place lost well um so the governor made deal with the state that didn't have the fund to build so that's a big part of the c um as I mentioned before we have spent as District about $103,000 more than we received and put in cares that Mone and that's money that's things that we think are necessary to support our kids and our teachers um I think I think we are in better shape as far as programming for children we were in March of last year frustration I had in March of last
010year was Sunday afternoon before spring break the Govern got two lock down 10 days later he locked us down to the remain of the year we didn't have time to adjust like we this year now it cost to do that adjustment again we spent money on Co salary we spent money on thermometers spent money on S thank you he spent money on water fountains we spent money to buy extra grades of uity which is our online we've used in P but we only us 6 through 12 so last year there was in that spring Spring quarter there was not as much a receive this so those types of things have really added up now if deposit to this this is a very shallow POS if there's a postive to this um we have been very
011very cautious for years on how we spend one of my continual concerns is in small districts it's all Rel unless you get your child whe you have 10,000 kids whe you have 100 kids small districts there's less pockets of money budgetarily that I see in lar I see in larger districts and we one of those small districts one of the things that helped us a couple years ago the state used to say we only carry forward 4% of unspent money for the following year if you didn't get it it went back to state lower the tax rate or just here what we did here often times if we had five or 6% carry forward we call prepaid insurance we pay our insurance bill three or four years on the road and we do that U
012this past year we budgeted the $340,000 of budget balance care uh we actually have 432,000 Bud teritory so that helps mitigate the $510,000 loss but that money is gone at the end of this year so the big picture to me is we believe that we can squeak by this year Mr and I talking before you folks came in we have saved some money it's not actually it's not the way we want to say it's the way we we saved some money we didn't we haven't had fall sports that's not a lot of money we have elll teacher position we have we kind of we have less mainten staff right now and we have less par staff so that that's some savings now next year help us if we can have a normal here we're still
013going to need those Services we don't know how get because we have um we as I said before we can make it 20 just year 21 that's the year 22 we're just kind of King the road because we PR just like you were in Arizona on the recession since I've been following politics in the state Governor ADV always have rainy day fund prec away quickly recession taxes people make the same thing happened again best my recollection in Spring of 2020 because again cash flows down business taxes proding funds and so may take four five years to accumulate and go mons so any the statute statute says anytime you have to change the budget by 1% we have to have a budget hearing and a budget rision um M Burns will be on the phone tomorrow
014night wday pardon Wednesday Wednesday thank you thank you and so she can answer any detailed questions you may have or things I about I can try to answer and here if you have questions or audience has questions this is something that all almost every District I know is going through something like this and there's not a simple solution I know that I talked to the superintendent Sarita obviously District half million and he's he's nervous I've been hearing nous superintendents on Zoom meetings since April and people are just worri keep things so that's information that I have I can share with you folks you have any questions get back and back the school district do we have to get yes so that would here's my here's my um because of current it's more like Mom and
015Pop business so right now we have 10 for the 2122 school year we budget we budget with less that one of the things that just talking about numbers not personalities noted we have several teachers oral teachers who won't be coming back because unless the government allows like to this excuse me um so if we say okay we can save this money by not hiring three teachers and these young people show upud show up then in a dilemma as to how we're going to provide subes for kids have size want to have I've been I've always been very proud of the boards here in a back when times were tough and we hit nclb I knew superintendents and principles who were cut of all the Arts and physical education art music be because I want kids
016to spend more time with with math and English language arts those are critically important subjects but life without music and art it's not and we know the music kids benefit academically from music and art having those programs for languages so if we cut programs and then these kids showed up we've got scram to try to figure out how to do this with I've done that as a principal and it's really even in the previous budget style I superintendent work for always deficit finan we always budget more money I'm sorry budget budget more money than we earn so to help pay for that he know staff schools less than he needed so I remember one time four or five years in a row I had to hire teachers after the school year start at that time
017in the city there were more teachers available than now but the problem was those little kids still bonded with one teacher you had to pull out another teacher two weeks or so into three weeks or month into school yet and it didn't it wasn't B Tri so in the short answer your question has we get some benit we don't know how far go um and the question I don't have the answer to I ask the end is if we if we change delivery system in March or February whenever the 2021 school year get some of money back have that much so that's question that question it's not 208 we won't get funding there until tax is generated the form 302 308 yeah but that won't happen until the 22 take it's like the money that
018I I was cheap I mean I believe in that our business is supposed to be Progressive but when I'm using other people's money why you can bive and so that's why 3,000 $432,000 we to car for like this that didn't happen and when you walk around here our cus isn't fancy like you see some of the cus I by my grand go it's gorgeous but they have [Music] everything we did have a bond we couldn't we couldn't have remodel this building [Music] you take here here Mr here here now if we have a motion to adopt the agenda for the meeting Mo I'll [Music] second um mes [Music] next on meeting is visitors comments visitors are welcome to speak on the agenda non-agenda items comments are limited to three minutes please state your name and
019address prior to making your comments please note that the members of the board may not discuss items that are not specifically identified on the agenda therefore action is limited to directing the administration to look into the matter responding to any criticism oring the matter for further consideration would you like something to say it's not a comment in fact it might not fit into that those requirements um and it maybe something that I should ask at another time but just um like I'm not completely sure about funding it's probably a very remedial question but like in terms of County funding um obviously there's not a city state funding I mean there's obviously schools are funded differently and some schools have more money than others um is there a quick reason for how that happens I think
020State funding comes from income tax county funding comes from property tax do they divide it up in terms of who pays more with property taxes there's talk about commercial property is there a quick ver how that works and is that an appropriate question for this um and give name sorry so my name is Andrew sis and I live in AO and I work for the newspaper yes okay that's why I asked yeah supp to question and I probably should have asked during that time but yeah ass president since we can't talk about glad okay fin cool one I appreciate all right first auor of business is discussion with the personal items from the December regular board meeting you like me to yes please thank you I think pretty this is pretty this is pretty simple
021I believe um first item um is class employment of care professional uh Marsha Martinez pardon Mr England has been interviewing for this so Mr Martinez interviewed well and posi reference check so we be recomending her one of the things I would like to say about item eight a one two and three we are all professional AIDS because because the bud situation we will not will the boards votes to hire these people they will not start to ask the holiday for multiple reasons and one of the things we also need to take a look at it's every almost every child School benefit from oneone finci not so I special and we want to make sure that if a child in I has a oneon-one on the I there we have we have to provide but we
022want to make sure that that's necessary sometimes um it's not as necessary as we think so at any rate we'll take a close at that so we're not hiring people be probably educ the second item under Personnel is again professional ashin Johnson Mr her Rec her application is behind the back of information behind theend item the third one is Jennifer Dillard uh again interview is held we have standardized questions we use with people so get the same question and reference checks were completed and Mr Ed recommends that person for in the last Personnel item is the resignation of the custodial person Petra uh she submitted a letter of resignation to December the 18th um she actually verbally updated that last week so her last day was Thursday um is it's ironic she before she came
023she worked at the school when my daugh wased the elementary school and's then we go on to V which is the discussion regarding returning to online or person to person instruction I I'm sorry I was just going to read what it says oh I'm sorry um we have had two votes this year on the form ofed constructional delivery uh one was initial history back in July we accepted an online protocol or protocol to do distance learning well in July we had a situation I don't believe severe as what we're experiencing right now wide Nationwide with but Ser the Govern came on and executive order that required us to do [Music] more to do more U safe instructional program at that time the board voted to have an online program person uh the board again voted
024the first part of October to have continue the online program until the end of the semester the semester ends next Friday 18 so and this isn't potential are things I things we could do uh full opening school noral school year come January 4th uh that's not something Mr Ed ifort with um some going to do a hybrid mod open July 4th for subsequent dat we would like the reason we I'm saying subsequent date would be yes thank you yeah probably not have Su schol um we would same subse dat um if we change late in December what we're going do after the holiday it would be probably more comfortable for students and parents and teachers instead of start the first day back delay that a couple weeks so when I say subse dat that's the
025type of thing I'm talking about the third option I'm thinking about there is continue online instruction until a riew of the co outbreak is available after the holidays from what I'm hearing when listening news about number one's very present um the first million cases in the United States took three months the last million cases took five days uh Arizona has gone 100% in less than two weeks so we're we're growing up crazy right now uh so one of the things I think about we're anticipating I listening to news the medical community is anticipating Contin increase because of Thanksgiving my assumption is that if Thanksgiving had that kind of impact on the virus Christmas will perhaps even have a more serious impact on virus and again it may take two to three weeks at least two
026weeks to find that out so that would put us in mid January uh to find out if we have another Spike or problem what I was suggesting about number three was postpone the vote until the first meeting INE in February which is February 10th and then make a decision whether we're going to be online to be hybridation we' have some data to look at I think after the after the holiday season com close uh than any other possibilities the board think this is not a v it just want you FKS to think about this because Wednesday night we have a so I got one today I find it while he's finding that I can tell you over the last four weeks outed 49 cases in the last four weeks um the co numbers uh this
027came in today about 3:00 um between November 30th and December 4th there were 76 tests and 12 positive so about 10% would be 7.5 so 16% the county health department has said with their metrics their goal is to have one is to have 5% or less positivity rate two weeks we only made that we're in two weeks since March last the last month or% Bas um and the three metrics that they gave us back in August we are veiling metric one and Metric 2's rate will once they catch up they're about three weeks behind on posting but wec one metric two failed for 3 weeks andc three I don't have all the DAT on hospitalization and I believe talking about individual cases in a small community is to me at least more challenging than the
028large city because we want to respect the privacy of the person invol and Vera applies to kids but we still try to practice that the staff hia applies more Med Community Education we still try to practice that I think this LEL last referen case in ouro that's what us to shut down because and anything else [Music] separate cases related cases to my knowledge one one very very very signant asso the other one I don't know so right now we've had about uh we've had [Music] so students students that are on our campus some of them are and what's what's what's surprises us the students are on our campus in that govern that we provide on in person instruction to students Val also essential workers children and so if we have 40 kids that's a big
029[Music] day my wor my concern is that's 10% of our orless if we're seeing this kind of grow with 10% you think what potentially if we had right now be all the kids right excuse me the age and time that they were sick starting back in March is it 16 students from March today or is it within the last two weeks so 16 students that would be from August when this started that we' beeno from August and that's just the ones that we know there are probably more than that that we just have had no idea the age like I know that the ones most susceptible of 12 to 18 I can tell you we've had a number ofs sor the thing is frustrated frustra for us I've heard the term uses virus and it's
030not we can medical medical community can predict we can predict what happens with children child dis small small chicken po things like that this thing so far knew [Music] it's and I understand the antibodies last in decision about the fact that neither one of us are happy the children are seeing face to face teach I but I am concerned about have disease I don't know what could be 10 one 20 for the respiratory system St that people [Music] are I think it's interesting I talked to you about it on the morning talk show on Sunday the director of the CDC to open school and having students here is the safest place that they can be I think for like K2 or K3 kids also something you talked about that is student emotional health causes make
031have you any from Comm we met with parents and we had a very very small train parents have I think several feeling is this quote several times that someone knew someone Bel was field and my thinking on that is just thinking 50% of the cases the deaths we had right now weing going down that's huge the about child care schools by definition withal nature we provide hopefully a safe clean environment help home so that's AIG and also Athletics student kids like that it's extremely talk to one family kids not because I want to you go ma soci St science also learning is relationship social and that's that's why I say Social Development this week and we also have to understand are many things that we don't have Lot number of not now so that's one
032of the things that I look at and I one we have people themselves they want is there right answer are there questions we don't have like you have [Music] 25 L conern most the concerns about theal of students then think about theal of the teachers since there are long possible longterm consequences of this does the state have program to help that somebody has life for you know longterm consequences from onity unless something come from I discussing make and I don't tax the first cares over trillion now there's some feeling that that money may have gone to businesses that didn't let Tri 9 I told teach last spring we have fores we are in the pmic there [Music] te what we expect Reg [Music] are how soon you get we can they're talking about teachers getting
033the vacine the same amount of time as we're probably looking at late January or early February at years but would be quicker than the end of the well that's at the ear that's at the earliest realistically they're saying that you're probably looking at you're prob looking at February anyway for the first do remember it's two doses it's not effective see decision first Phoenix small one thing I like I don't know how many numers ucat these Educators first first ceg C a lot of thean rules hom so if you questions thank you we move on to discussion of business items I this is something January this typic do this in January month forward what I tried to get was the second Monday and Wednesday of each month pardon this is not an issue right now but
034past a couple conferences that I need to be try kind of around those those are all online these so but any date can be changed by board president 24 so there necess have a second meeting any mon or we can't meet the 13th we got meet the 14th 24 hours all second I believe second Monday Tuesday Monday and Wednesday each second business what we had hearing about Sor shes meeting these meetings are just the Mee V so there's a calendar back up forence if you need it second business item is we talked about he statut 95 I talk about the fact that we have any of change in budget 1% or more we get called notified by part of education and because of the loss of 76 students in the last sentence what I want
035to emphasize the current estimate do not yet include reduction expected due to distance fing Ali States so change this and then the final item is um you recall about five years ago the Arizona voter voted to increase our minimum wage um because this I thought it was going to be $1250 an hour it's down 1215 because of low inflation rate uh this I believe is the last increase we started out about 825 or 850 and this pass so continue to raise the salary for the the proposition so before we can pay people against law that's good we have to have commission and I have as a backup to that Arizona School business officials is organization Chuck ethics essic I'm sorry former Director of Finance for M School Department of Education Chuck is extremely extremely he's
036a PhD and a CPA and whenever I call him I get an answer and so he gives kind of what's happened there and the next um a resar of the board to sign um or to discuss the superintendent evaluation and I would like to have that table and maybe because you and I are the only two that and it's not fair to do it just on our um tomor and she nailed it but I've had a terrible time with my you brought I'll email the former against Tracy okay and then um this Wednesday Thursday and Friday I receive no mail at all which is very [Music] un so you people would be all right is that when I get all the information I will compile it um [Music] so we done so just yes we
037now at 6 thank you should be on the front here