001Okay, we're live. Okay, it's 1:00. Okay, it's 1:00. We're going to call to order the June 24th, 2025 governing board special meeting. We will begin with roll call attendance. Mrs. Ross is absent. Mrs. Williamson, present. Mrs. Garcia present. Mrs. Lean present and on present we have four board members in attendance. We have our quorum. Please rise for the pledge of allegiance and remain standing for a moment of silence. To the flag to the flag of the United States of America. Item 1.3, adoption of the agenda. Any questions on the agenda? Somebody like to make a motion on the agenda? Madam President, like to make a motion to adopt the agenda. We have a motion. Would somebody like to second? I'll second. Miss Williamson seconds. Miss Williamson. Yes. Mrs. Garcia. Yes. Mrs. Lane. Yes. And I'm
002a yes. That motion passes four to zero. On to information and discussion items. 2.1 fiscal year 2026 proposed budget presentation. Mrs. Salazar. Good afternoon, Madame President, governing board, Dr. Papardo, and colleagues. Uh, today we are asking that you approve our FY26 proposed budget. Um, I can kind of guide you through the process here. If you want to start on the data entry tab, Oh, it's not in all PDF. Um, you'd have to scroll down. It's when you do the budget, it's you're jumping from kind of the back and then keeps scrolling. I can tell you keep going all the way to the bottom or keep going. Stop right keep going down or wherever you were going. freezing a little bit. Well, I don't know if you are able to pull it up on your It's
003called data entry. Oh, he's he's scrolling again. towards the back. You got a page number. It'll be before that. That's the very end. So, it's yellow. That one. Yep. Thank you. Okay. So, Okay. So, we are still working with FY25 numbers because the budget has not been passed by the state yet. Um, so our base amount is still going to be 513 on this budget. Um, it's anticipated to go up 2%. So, it should raise to about 5,11326. And then that gets multiplied by your ADM and then you add in all your weights and that's what gives you your budget. Um, we're doing a 9% decline in ADM for this year. So, another line, if you just look on that page, like towards the bottom, there's we're estimated to spend 23.5 million of our $23.6
004million budget. Uh, as we close everything out, our purchase orders, that number will change. So, right now, it's actually looking better. So, our carry forward should should look a lot better than anticipated. Um, and then from there, you go to page seven. So, you're gonna have to go up, Jerry. Right here. Yep. Page seven. So, page seven, this is where you start putting in your numbers. And a lot of this is like if anybody ever wants to like know the budget or how it's done, please like, you know, come at me and I can go over it with you and you can see exactly where all these numbers pull from. But this gives you your revenue control limit which is 18 million. And then from that you can move some over to capital or you
005can keep it all in M, which we're keeping it all in M. Um, and then on line 2C it says what our district assistances or capital. In other words, right there it says 1.3 million, but we're going to pull 400,000 of that into M to help supplement that budget. And that leaves I don't know 900,000 over there. Okay. And then if you scroll down now a little bit then that's what our anticipated carry forward is when I did this. But like I said, that 141,000 is going to increase. So whatever number this ends up, it'll be added to next year's budget. And then scroll down just a little bit more. That column right there gives you your full M budget and then your partial capital on the right hand side. I'm sorry. I I can't
006see where you guys are at. Page. I think it's page eight. Yeah. Yeah. Page eight. But if you printed it out, it's different. Okay. A different page. If you printed it out, it's page 10. Okay. All right. I got you. Because on the YouTube, you can't see the screen. So, I don't know what you guys are looking at. Okay. Thank you. Oh, it's not on the YouTube screen. You have your Do you have your computer. I have three things set up for me to watch. So, yeah. I I have it now. Do you have the link for the um budget? Yes. Yeah, that's where I'm at right now. So, I can see it. But when when she's talking about all this other stuff, I didn't know what page she was on. I know now. Okay.
007Okay. So, now Okay. So, now we're going to move to page nine. And this is what um for our capital budget. So as you know this year we had to decrease our capital budget to move some over to M. So that left our capital at $68,000 budget and out of that we're spending approximately $454,000. Um, so the difference between that and interest earned and the capital that was from page seven. All of that gives you your current capital budget. Well, for next year, which is going to be 1.187 million. So once all that information is plugged in, then you go all the way to the front page, the cover page. And all those numbers um plug into this page here. If you scroll down just all the way to the top, Jerry, what's that? On
008the top. Yeah, this is the first page, but you need to go down just a little bit so you can see the numbers and then scoot over to the Yep, there they are. So, see where it's highlighted yellow? They have added this. It's a new item on this page and we have to like budget what we anticipate our carry forward to be in M and capital for next for FY27 I guess it would be right now right now I just put $100 for M because there's no way to know what we probably won't know until Mayud when we do the revised budget we'll have a better number in there then did you say 27? Yes. Yes. Yes, that budget column right there will say what we're planning on carrying forward to the following year. Then
009you can go to the next page. This basically just tells tells you where the expenditures are planned to happen. So you have instruction, salaries and benefits, services, supplies, and it just goes all the way through your chart of accounts, your instructional support, your admin, uh, special ed, CTE and keep going to the next page. Those numbers kind of just pull in. Also, you just those numbers have to match numbers that are on the previous page. kind of the same thing. Uh if you go to the next page, this is your classroom site fund. So it's increasing the the amount per ADM is going to increase to $842 per ADM whereas this year was $792. So while the funding per ADM is increasing, it really isn't increasing because your ADM is based on prior year. So
010if our ADM is going down, it's, you know, kind of kind of it just kind of offsets. It's really not a gain. Once we start increasing in students, then this will be a a better figure. Um there's also a new line added for a budget balance carry forward and that is line 11. 11 and all the way to the right I think. And that's it for that. And if you go to the next page, wait, what was the say that again? There's a line a line added. If you look at 11, I think it's 11 line 11, it'll say budget balance carry forward or Yes.ud budget balance. You see it? What number is that that we're carrying forward? Right. Say under H1 each. Um like 1.5. Is that what it says? Okay. Yeah, that's all
011the way over. And that's what we're planning on carrying over into FY27. Nice. And then the 11us 9.4%. What is that? that's highlighted. Oh, this the budgeted expenditures. It's just the change in what was spent. It just compares the years current year to prior year. And then go on to the next page, please. Same thing as M. Same thing as M. This is your capital expenditures and where you anticipate spending and on what like instructional tools um furniture equipment figures here. So the figures here have to equal out to what your budget is which for capital is 1.1 million and the next page um this is the same thing as the other ones. These numbers kind of just pull in from the prior page and you have to make is balanced there. So, you can
012go to the next page, and this is where you enter all of your grants and your cash accounts. So, the column on the right is your cash accounts. And I just put what our current balance is in those accounts. The column on the left are your grants. I just used current year for now until we get all of our budgets approved for FY26. Then, that will be updated. So when we have our next uh revised budget, all those will be updated with the current budget and next page. Oh, and then that's actually it. Then you're back to page seven where we started it all. So basically our M budget for right now is going to be 19 million and the capital is one 1.1 million. And then that will change obviously once the state passes
013their their budget and we know what we're getting. We haven't had any feedback on when that's going to happen. Um I think Dr. Paplardo thought he heard tomorrow. So I'm not going to bet the House on it that it's tomorrow. But there aren't any other cards to play. Right. The Senate has adjourned. Um the governor has said she's not going to do a rec reconciliation bill. She would veto that. So truly the only play is to approve the budget as presented by the Senate. The superintendent superintendent believe it'll be tomorrow night tomorrow night. Sometime but we'll see. If it's not If it's not If it's not passed by the 30th 30th at five o'clock and Gan and I will have a phone call and then we're going to contact you. Okay. Because then we're in
014a different situation in terms of school. Okay. We're hoping I won't come to that, but we're down to the wire. Any questions on anything? Yes. Let's go around. Miss Williamson, any questions? I just have one on um the uh special projects would so with the grant with everything that you're combining, is that pretty much finalized onto this or are you guys still working on No, the page No, on the page we just went over. Uh, no. Those are current year um budgets. So once the FY26 once all of the grants get approved, then I'll update everything together. Mrs. Lane, I know you had some questions. Yeah. Yeah, I do. So on page seven, I think it's nine for everybody as well who has a printed one, but online it's page seven, we have an FTE
015section and then it says total all functions. What is the difference between those two lines? Because FTE that, as I understand, is full-time employment. Right. Right. So why why is it all zeros? And if it's all zeros, why is it there? Can you go to the figure out which one? What page? Um, I said seven, but I think it's page 10 on the printed, but it's seven. It says um at the top it says district name, county, CTV number, version proposed, and it goes federal project FTE expense and expenditures. The first line item is helping disadvantaged children. Then it goes professional development and technology. Do you see that? The one that says one for an FTE. Yeah. Why is there like there's a prior fiscal year budgeted fiscal year and then those FTE that that
016whole section is zero. What is it? What's supposed to be there? Because we don't have anybody. That's your ELL. I believe that's the ELLL page and there's only we have like one teacher in that area right now, I believe. So all the other areas don't we don't have an FTE in those. So that's why they're all zero. Okay. Okay. Because I was just like because Yeah, it was just there and I didn't understand because it's Oh, no. That's EL. It's before that, too. Like two pages before that. Oh. Oh. Oh. Oh. Is it? Yeah. Those are the Yeah, those are the Okay. Well, the grants I don't know. I don't know if they've ever had an FTE number in there. It'll just say like how many people are being paid out of the grant. Once
017we get our data clean, I can probably start adding that in there. Um Okay. I just didn't understand why that was there. Yeah. Um and so my my other question is how will the board know that you guys are not falling within the budget? Well, well, that's what county is for. When we send our vouchers over to county, they check our budget and they will not process anything if we go over. Okay. So, Okay. So, the county makes sure that we don't go over. Correct. Okay. Okay. I was just those are my two big questions. Other than that, I'm good. Okay. All right. And u Miss Alazar, we have to have this approved by when? Um um July 5th is for the proposed and then the 15th we have to have it adopted by but
018we have to have 10 days in between. Right. So our next board meeting I believe was the 8th. Right. So so we'll be ready. Okay. And the adopted budget is going to look the same as this even if the state does pass a bill because uh we cannot change our budget. Right. That's why we'll have to revise in either September or December. Correct. Yeah. So, does everybody understand what she just said? Yes. So, did you understand what Miss Alazar just said? Yes. Yes. Yeah. Because this will be the budget until we do a revision, right, in September probably, right? So, what you see now, we have to approve and then revise. Then we'll have to revise it because that's how it we have to do what the state does, right? Because this is our best
019guess because we don't have anything. It is. It's It's frustrating, but it's constantly revolving. Like, it's just constantly changing. Okay. Any other questions for Yeah, I have a question. So, I I was watching the state budget and they are I from my understanding um AJ is going to be allocated $200,000 for um technology. If that does get passed, do we know how we're planning on using that or is that just going to when it when it happens, we'll figure it out? I think we'll have to wait till we get the money. Okay. What we're going to do with it, okay, but we will, but we as a board will collectively get together and decide, right? Yeah. Okay. We'll have the conversation when we get awarded money. So those So those funds when they're allocated, okay,
020you're passing a budget for the superintendent and the cabinet to spend, um we will have an allocation of where if we do get that money, that $200,000 you're talking about, um we will have it earmarked for things that we're providing to all of our students at all of our schools. Okay. Does that answer your question? Yes, it does. Yes, it does. Thank you. Okay. Any other questions? Dr. Papler, is there anything you want to add? No, I think No, I think u given how challenging this budget season has been and that we're going to come out better than expected. That's a great win for us and I thank Miss Salazar for her hard work to make that happen for us. Okay. that we kept it within the budget. We were didn't go over, didn't do
021any of those things, but we're going to have some carryover. That's a great thing in this challenging part of it. So, great work, Gina. Appreciate it. Thank you, Miss Alazar, very well. And it's a nice carry forward. I mean, it's a substantial amount, which is nice. All right. Thank you so much. All right. And, um, Mrs. If you have any other questions, you can schedule a meeting with um or you want to call Miss Alar. I know you're going to be out of town. We have time until we have to adopt the budget. Okay. Okay. Okay. Perfect. Thank you. You're welcome. All right. Anything for future agenda items? Anyone? Miss Williamson? No. Mrs. Garcia? Mrs. Lane, you have anything for future agenda items? I do not. Thank you. Okay. Would somebody like to make a
022motion to adjurnn? like to make a motion to address. We have a motion with somebody like a second. I'll second. Miss Williamson seconds. Miss Williamson. Yes. Mrs. Garcia. Yes. Mrs. Lane. Yes. And I'm Yes. That motion passes four to zero. We're adjourned. Thank you. That's it. One person watched. It wasn't 10 minutes. Yeah. No, it was 22 minutes. Could have been me. I looked at one point. Oh, so yeah. At one point there were two. It was you and then he jumped on as I was just like well the one time I was I thought we were streaming fine and she comes over like you're not streaming. So if that happens you got to change the name of the session. Okay. So basically because you go to YouTube you're basically the last session name right?