001are you counting us down or are we live we are live now awesome okay good afternoon um welcome to the work study session I'm gonna have Britney do roll for us and then we will um move into the presentation all right roll call Linda Bose Ry banan I am present colot Chapman Lynn Davis present Michael Gordon here Suk kif present Katie cinko present and Earl Terry but we do have all right I'm not seeing him um all right I'm going to turn the presentation over to um you Albert andless oh there's Colette welcome Colette Colette just joined us um unless Annette wanted to start by saying something no go ahead and turn it over to Albert okay so first of all thank you everyone for for joining us this afternoon um first before we get
002into some of the actual slides I wanted to go ahead and uh take a moment to kind of go over how we got where we are at and why we are here I know some of our board members um have been added since we kind of started this process so first I want to go all the way back to October of 2022 so almost two years ago we had a board work study session as a result of our strategic plan part of our strategic plan pillar 4 which was for Effective Resource Management we knew that we had two major resource management items underneath the facilities and operations side those two are the fleet and our two campuses uh in order to address the two campuses we had to take a look at the current reality
003of um what the facilities were their age their condition uh and generally their utilization um so we had all of that information we had a very long I think it was like two hour long uh work study session um on our Uh current reality um if you want to go back to the October uh um work study session you're more welcome to to do that um but it went over everything from uh enrollment Trends uh the facility and infrastructure overview with regards to our operating expenses um our current capital requests our building renewal requests uh and then also space utilization it also went over timelines and next steps this led us to what also the auditor general had in the auditor en's findings the auditor general also notated as the one finding that needed to
004be addressed was regarding our Capital planning uh specifically for our buildings within that finding it was uh determined that we would resolve that by creating a master facility plan even before all of that when superintendent wman started uh and she promoted me to the director of operations um she came to me and said have you seen the Texas school for theea master facility plan and I told her I had not and she shared it with me and she asked me to go ahead and create something similar to that um covid hit we didn't get the chance to be able to do it as quickly as we wanted to but now we are at the point that we will be uh having a completed Master facility plan uh pending the May 9th board meeting meeting by
005June 30th um part of this is with regards to our current reality for our facilities is that they're not getting any younger uh the average age now of the Tucson campus is 50 years of age and as we went over in the last work study session was that building should have either a major renovation or new construction and demolishing building roughly between 40 and 50 years so as we can see our Tucson campus is Antiquated and we're going to need to make some critical decisions um as part of that the Phoenix campus is about 47 years of age at this point so they're also in a critical juncture our operating costs uh are continuing to rise for facilities um meanwhile our enrollment is staying roughly stable to what we were seeing in October of um
006with that we also had another challenge that needed to be addressed which was our current facilities were not designed or in really with the mindset of what would work for those who are deaf or blind we didn't really have deaf design guidelines we didn't have blind design guidelines so when we would do constructions or renovation there was no criteria or specifications that we could give to an architect and say we need you to follow this when you're designing it none of that was present so that was also an aspect that we needed to accomplish with that we um looked into hiring an architectural and engineering firm that architectural engineering firm is Lea architecture they are the state contracted Architecture Firm uh they work with many third-party individuals um such as an engineering firm in order
007to do uh specific calculations of each facility and then they also work with a third-party Landscaping architecture called dig Studios um dig Studios is um a great operational um teamwork that what they've come together in some of these conceptual plans uh for us to review today uh they've done a beautiful job incorporating our newly developed blind and deaf design guidelines so Kelsey I'm gonna have you pull up the Phoenix campus overview plan thank you so what you're seeing here is a pdf version of the presentation boards that were given or shown at the open houses uh that occurred at both the Phoenix and Tucson campus this is a lot of information I know on the screen some of the uh lettering may be blurry I apologize about that up front uh trying to do this
008through Zoom can be difficult uh what I would recommend uh to everyone here today and anyone that is watching virtually is to either go on to asb's webbsite or go to um the board docs and you'll be able to actually download the PDFs um of everything we're going to talk about today there is a lot of information um but I'm going to go high level one through 15 so there's 15 phases of the Phoenix campus as identified with Lea architecture this was not done in isolation it wasn't just Lea architecture and I got in a room and decided everything we had a lot of stakeholders uh from Individual buildings as well as campus and agency level to help us determine what programmatic needs needed to be housed at each campus as well as what could
009be expanding what could be contracting or what will be changing so the first thing you're seeing number one in the bottom right hand corner is a brand new birth to five Center we're asking to go ahead and demolish the MN tctc building and put that building there that building will also have uh the capability to have a kindergarten in it uh it could have uh a multiply disabled um room it it has a lot more flexibility it also in the front end has the ability to to house a lot more family learning with the birth to three section and all of that was determined as programmatic needs with our team in birth to five um you'll also see that there's some uh images of vehicles that would be redesigning the pickup and drop off area
010as of right now our students walk all the way from number 11 at the top of your screen all the way down to number one uh with the smallest legs um and the biggest hearts so they try to make it all the way down uh but you can imagine there's plenty of times that things have to stop uh or there's distractions and this slows down the beginning of the morning we hope to change that programmatic problem into a solution with a new construction moving forward very quickly we have a new parking lot uh and being able to redesign that parking lot to maximize efficiency going up to number three that is our new def program that's currently the S building that used to be the uh science building uh many years ago on pdsd we'd
011renovate that to be our uh new de Program Center uh number four would go from our prevocational and changing that into our CTE building um then number five currently if you've ever been on the Phoenix campus you know that our track is not a track it dead ends into the parking lot so this is quite the cost but it is something that we'd be looking at doing is moving that track further north and stretching it a little bit to get a four lane 300 meter track that is not AIA compliant unfortunately if we had an AIA compliant track i' have to demo uh Building 13 10 14 11 6 and one it it takes up the whole Space so having an AIA compliant track isn't feasible on these grounds um and something that we currently
012don't have and we overcome that by partnering with other districts when needed um number six East Building we'd renovate that be able to uh create some additional Flex classrooms and offices number seven is the Northwest building that would be to renovate the Northwest to be more flexible expanding and Contracting rooms when I say that that means that they would have a um a high quality partitioning wall that if we needed to expand it in order to get more flexibility uh we can if we need to contract it we can do that as well um moving forward L building's already been partially renovated but we would renovate the other side of number eight uh for the it offices number nine very basic renovation uh for transportation 10 renovate the west building same thing for classrooms that
013are currently already in existence 11 is the Food Service renovation uh that would be also including some Flex offices um changing kind of the flow and design of how cafeteria would work in there with some partitions that could be uh extended and contracted as well as expanded outdoor dining um number 12 the maintenance building would be renovated for maintenance and warehouse number 13 spack renovation just a nice refresh for that building 14 North building renovation uh same thing being able to most importantly put in a sensory and life skills classroom and some Flex offices there we have received in the open houses some additional recommendations that are not shown here we will be incorporating everything that is physically feasible within that into these plans um but this gives a high level view of all of
014those we're going to go through the next slides Kelsey if you want to move to the next one very quickly this is more detail and some uh elevations to kind of show what that birth to five Center would look like as you can tell a lot more welcoming a lot more bright clean uh o Open Spaces um utilizing some of the design guidelines which would be for Vi and defa as really bright colorful entrances so that way you know where you're at the bottom leftand photo shows like uh being able to uh navigate and wave finding inside of the building would be much different with tactile movement around the building as well as high visual components so that way you could say it's the pink building with the with the red entrance those kinds of
015aspects to help with uh um wave finding and navigating throughout that building um next slide please Kelsey uh once again going into more detail we can see here building three four five six seven and eight on the overarching plan this gives into more details of where each individual item would be within those classrooms or the the track um I know I'm moving pretty quickly through this there's just so much we would we'd be here all night if we went uh into extreme detail on each one but mostly whenever you look at say the de programs building building three that would was um designed in coordination with and in in in partnership with um our our director of De programs um Jennifer Scaro as well as frommer her staff uh number four the CTE building um
016our new CTE director um was involved in that the track and fill the athletic director so we would pull the individual main stakeholder work through high level what was needed in that building and be able to um fit it into programmatically what would work for that building um next slide please um same idea here you're seeing 10 11 12 13 and 14 um and you're able to see some elevations especially over on the right hand side of what we'd like to be able to do with a lot more outdoor space that's shaded that allows for more communal communication that's more round that we don't block line of sight whenever you're within a particular area so some of those dep design guidelines to ensure that ASL communication wouldn't be interfered with but also creating an environment
017that feels more welcoming in each individual Zone um we've heat mapped you don't see it here but we've heat mapped you know where the pathways would be and how much foot traffic we would expect um as a point uh you're seeing 18 slides here this is 18 pages of information by the time we have the full Master facility plan done we're already well over 200 pages so there's a lot more information um that will be delivered to the board when this is completed we just wanted to give the 60,000 foot view um next slide please uh Phoenix overall you we saw the buildings this is the Landscaping view of what we're talking about so we can see that we're going to have quite a bit of a difference with regards to high school Courtyards staff
018patios seating in gathering areas outdoor classrooms um in outside of East Building uh the garden that's already there and Hands-On aspect uh playground and track p uh track path uh as well as other shaded Courtyard areas that we'd want to maximize um the outdoor component there I would like to note on the track and field for the people who are interested in the sports there's also a new discus throwing area uh long jump a high jump and then we would be pricing out new lighting as we know trying to do anything on that field during the middle of the summer during the day is not possible in Phoenix so we'd want to be able to expand our usability to be able to do that at night just a a Tempo check am I moving too
019[Music] fast and I don't know if Su a little too fast for me am I too fast yeah little little little too fast you can slow down just a bit that would be great okay thank you I'll I'll slow down just a little bit um we'll go to the next slide so this is also additional um elevations this isn't a guarantee of exactly what it would look like these are conceptual drawings of the outdoor space uh particularly what you're looking at here is what we would like to to change and I for those who have been on the Phoenix campus you know what the cafeteria currently looks like facing the field this is what we would like to change that field and that welcoming environment going from uh kind of barren dirt to something much
020more welcoming um and but still holding true to those deaf and VI um design guidelines uh so all of that's listed in the the verbiage that's hard to read on here once again please download the full packet you'll be able to read that uh let's go ahead and move on to the next slide actually Kelsey I think I had on my aspect the ROM cost on this one that we were going to do for for this so my apologies so before we move forward this is the Phoenix campus um perspective as we can see there's not very many major changes to the design of the Phoenix campus uh as there are for the Tucson campus uh Phoenix campus for the most part the form and function of it work very well um it just needs
021a really great facelift and I think what's being proposed does that uh so when we look look at the cost though and because that's going to be the thing how much is this going to cost so we've had that our uh the engineering firm uh looked at all 15 phases of this project and came back and give us what's called a ROM cost ROM that R is for rough order magnitude ROM and so that gives us a a a way of saying a guess um but it's an educated guess um and they came back with 15 phases over 10 to 12 years to complete this Total Building cost will be 35.2 million so every that that's renovating everything we saw on that first page the Landscaping would be added to it thank you Kelsey the
022Landscaping would be an additional 1.7 million so we're looking at right just below $40 million when you consider some additional uh changes in environment that could happen um most of the projects will take between four to 16 months the longest project is the first project which would be the new birth to five Center which would take 16 months so one of the reasons that it's so costly is because Renovations can't be done all at the same time as we have to have flexibility to move students out of a building renovate that building over six to nine months move them back the following school year that causes us to have to do projects over that long period of time and the inflation of the building materials and the labor becomes a a drawback um so this
023is the Phoenix campus as a whole I know we're only about 20 minutes in but I figured it'd be a good point to see if there's any questions about Phoenix before we move on to Tucson and as a reminder please turn on your screen and raise your hand I'm not seeing any questions so Kelsey let's go ahead and move on to the tuon overview option one tuon making the form and the function meet is a little more challenging um the Tucson campus when we had the work study session in October of 2022 we went over that there are approximately 346,000 square feet of building space over 30 different buildings and structures that was designed and intended to educate right around 400 students and in 1980s through the 1990s asdb had approximately um or had approximately
024students um I'm getting a text message from something for transportation I'm wondering if it's an emergency I'm going to just respond back real quick my apologies it's the time when we're bringing kids home so there's a possibility there was a car accident my apologies um so I'll wait to get a text back sorry um so there was um approximately 350 students on site and from 1990 to today we're now at about 150 students this means that we are underutilizing our Space by about half or a little more um when the auditor general looked at this that was part of their finding that we were expending funds on underutilized buildings and that that's what they wanted us to correct so they wanted us to consolidate when we looked at our current reality uh there was the
025question of well how do we more students and that's whenever we looked at the ESS information from ad and we found that we service whether in our itinerant programs or on the campuses approximately 80 to 85% of all students whose primary disability is blind or deaf those that are not serviced by us are serviced in their home District that have the resources to care for those students so when we look at who our customer is there wasn't anyone else to try and attract to the school um and we weren't seeing any major changes legally or medically that would indicate to us that we were going to have a vast increase in student population we also notated that it was unlikely that we were going to decline anymore it had appeared that the change had happened
026um so with that it was how do we best utilize our space and how do we make the form meet the function Tucson campus unlike Phoenix has been built over many decades the 1930s the 1950s the 1970s the 2000s all of this has been built over many decades and with many different design criteria and uh in many unique formats that we typically would not see in today's construction standards so this makes it a unique challenge so we at first thought of this as our first option we can consolidate down into approximately 180,000 square feet how did we come to that number there is the Arizona administrative code AAC that points out a standard or a minimum that we should maintain for square footage per student for Education space we also know we have other needs
027um besides that and so there is more space needed than just what the AAC says but we add that in as we went along for programmatic needs so with that kind of going over high level view the first option we thought let's go ahead and renovate the yua and Soro dormatory and we would create that into our new business services it and even some of our Region 3 staff house there two Puma dormatory would become the central residential building that would house all students that are residential as a point in 2007 we had approximately 90 students in the residential component as of today we have under 30 Apache dormatory conversion we would convert that into our library our student store Cafe specials programs as well as some flexible education space number four the okao dorm
028we would renovate that to be our AP Center as well as our blind programs office number five would be renovating part of the driveway for the mechanic shop number six is an elementary building conversion to house kindergarten through 12th grade um you'll see here on number seven we have proposed an identical birth to five center for the Tucson campus in option one this birth to five Center would as earlier notated could also have kindergarten in it which means that the elementary school building number six would probably be first grade through 12th grade number eight would be a new bus lot as many of us know uh the speedway bus loading zone is not an ideal bus loading zone uh being right on the main roadway uh so this would get us into the north side
029of the campus and allow us to have a safer unloading and loading zone number nine the Kina building would be demolished making way for a larger play area the ability to put in additional shade structures and if funding allowed a splash bad number 10 would be maintenance and transportation renovation so this would combine maintenance and transportation into a single building Food Service would be just merely renovated as its current standard number 12 is the admin and admin Annex Renovations changing that up a little bit to add in some more office space as needed 13 would be to renovate CTE otpt and the student House Center building these would be reconfigured to add additional programmatic needs that we have throughout the campus and centralize them into that building number 14 we'd have to build a new
030fence line to demise the property and then number 15 is renovation of the athletic complex and Kelsey if you want to move forward to the next slide so this is some examples of what we were proposing for the residential component as well as our business services it area it's also what we would propose for the new AP Center next slide please this is the breakout of the elementary building so how were we able to determine that we could fit first grade through 12th grade um we did it two ways number one square footage we can take the square footage and the standard and apply that into the building but as we know that only gets us so far um because you can't have a first grader in the same classroom as a fifth grader so
031we listed out every sing single one of our teachers how many students they currently have and applied them into each individual classroom as well as some of the revisions needed inside some of these other spaces and we were able to fit every teacher and every student into that building a little later into the discussion we'll be looking at stakeholder engagement but I'm going to give you a little information now which is it's possible but our teachers and our instructional AIDS did feel uncomfortable with first grade through 12th grade all being in one building um it's not unheard of we have other deaf schools around the country that do exist all in one building there are ways on this building to be able to uh delineate separate entrances depending on grade level so you could have
032Elementary come in from the North High School come from the South Middle School come from the center this would allow you to be able to kind of control flow we're also looking at being able to separate based off of doorways and hallways so make sure students don't intermingle too far beyond their grade level um moving on uh to um number 13 down there which is essentially the CTE program that had quite the change of reducing the size of the student house center uh once again that was built for a much larger population uh and then centralizing a lot of our related Services into that building next slide please this is an overview of what the Landscaping would look like it is quite extensive uh and includes items such as um sorry just got a report
033um Phoenix SUV accident no injuries on board so we had another accident so uh you heard it here first um so with regards to the Phoenix Landscaping there is quite the extensive amount of landscaping improvements on that build or on the campus and this includes things such as faculty patios different sensory Gardens and play areas flexible Lawns and Gathering areas same garden and kitchen areas we have a lot of drainage and bios swell that we have to manage on the campus Because of its current layout so we' have that um additional playgrounds and uh outdoor art classrooms that would be available um to our students uh up at the very North you'll see a small pathway leading to two yellow triangles we actually own the park that's north of it we lease that out to
034the City of Tucson so this would hope bridge that connection so students would be able to use that Park more uh and an intent to do that uh next slide [Music] please some additional uh elevations so kind of very similar aspects with regards to outdoor areas deaf and uh blind design guidelines being Incorporated with lines of sight tactile wayfinding as well as different variations of elevations to help support students where they need to be uh next slide please see here additional this one was showing a perspective of the splash pad um the image below that shows a revised playground some of the things that we have notated with regards to accessibility is playgrounds that are shaded playgrounds that have what we call rubberized pore and play surfacing uh which gives greater accessibility for students in
035wheelchairs and Walkers to be able to access playgrounds uh as well as additional seating area for students in the shade so that way students have the ability to be either right in the game of the play or feel more comfortable a little bit uh off to the side uh um next image after that is the idea of outdoor art classroom uh there would be obviously interior art classroom available in Apache but this gives u a dual working space for Education uh so a lot of uh improvements to the overall Landscaping uh to better utilize our land uh for Education not just indoors but Outdoors as well um so before I move on to option two I want to give the ROM cost for that so this is over 16 different phases 10 to 12 years
036to complete and total including inflationary adjustments would cost $42 million on the buildings with 2.7 million needed for landscaping it's a pretty massive ask um and I want you to kind of keep that number mind of 4.7 or 4.2 plus 2.7 so 4.47 million for keeping our current buildings as is um now on this overall plan you can also see here there's the uh area shaded off to the left left it says parcel for sale obviously I want to make a a very clear note that does not mean that we have already determined nor sold that property that merely means that it could be an option there are other options that asdb could employ such as a land transfer to another state agency or a land and property lease to another state agency or private
037party so it does not necessarily mean that it has to go away but it would be fenced off and separated so that way asdb would meet the auditor General's findings and recommendation regarding utilization I think we can go on to option two now so when we looked at this uh The Architects and engineers and we started to really look at the engineering of the current buildings as I said some of these buildings are a lot older and so the need uh or the requirement to bring them up to standard is a lot higher than than originally anticipated a lot of walls that we thought would not be loadbearing after further evaluation by an engineering firm term found certain load certain walls were loadbearing and our renovation plans for cheap and easy went right out the
038window um so this led us to we need to explore a secondary option and I know uh board member Gordon you would ask why not just build new um well we're showing you that option um and uh I'm not even going to try and hide it this is my preference uh I think option two is a lot more feasible um and we'll go through it fairly quickly but it has all the same programmatic components and square footage as option one just laid out differently for option two so it's square footage is approximately the same roughly 180,000 square feet give or take I think option two is 170,000 square feet and it's smaller mostly because of the cafeteria space um that wouldn't necessarily need to be as large in option two so we're looking at essentially
039the same um amount of square feet just laid out and built to to today's current standards we would keep the gym and as we saw in both option one and two it doesn't show the burger Performing Art Center but we would maintain the burger Performing Art Center in either plan uh we know that that's u a requirement of our agency has been told by many individuals um so option two um I think do we have another slide um this is the Landscaping component um the Landscaping is considerably smaller um of a need but it's still there we would still move our parking lot up uh you could see we would demo Sora and yucka dormatory um and be able to expand that out um and so the landscaping though becomes much more internal uh so
040rather than everything being on the outside of the buildings we then create these interior Courtyards and those interior Courtyards would be playgrounds for elementary Gathering spaces for middle and high school uh separate outdoor Gathering space for the residential component um um and so we would be able to have that same birth the five programmatic Center laid out a little different but it would still be within this new construction uh next slide please these are some renderings of visuals of what it could look like um kind of keeping to the history of asdb we can see kind of that red Spanish tile entrances uh kind of the Navajo white component to honor the history um but without sacrificing ing any of our future with regards to programmatic education on the campus and um Kelsey if I
041could have you go back one slide I want to make another note thank you as you can see on the North End towards those two triangles there's still a substantial amount of land above north of that parking lot as well as off to the right of the L shape just on the North side or the top of the track so there's still flexibility if for some reason we had a change in demographics that we needed to have more students or have more education space we have the land to do it but this new construction would meet the need as far as we can see for our students today and perceivably the next 20 to 30 years go ahead and go to the next slide again Kelsey uh and the next one please so kind of
042going to those interior Courtyards and what things would look like lots of Windows to be able to go see in and out for ASL communication we would obviously work on shading to be able to deal with the summertime aspect um lots of circular spaces for individuals to communicate in ASL um but still also working with the blind design guidelines that have been developed that would be a component uh of this with regards to wayf finding and navigation um go ahead and go to the next slide please um this is another perspective of it as you can see kind of front and back uh we can see how it would look um as a uh new construction and separating it off really kind of squares everything up makes wayf finding uh and navigation for our VI
043uh students and staff a lot better um and really it gives us a huge benefit of kind of making the Form and Function truly a line uh for the Tucson campus um and so that leads us uh into what I had said to superintendent rikman which is uh with new construction um we have to honor our history we cannot forget our history we cannot forget our intent but we have to honor that without sacrificing our future um next slide please or is that the last one that might be the last one that is the last one that is the last one okay so um ROM cost and timeline for option two as I said option one was 10 years to years option two once funding is delivered is two to three years in construction with
044zero impact to daily operation today so option one to renovate a building I have to move everyone out do the renovation over six to 16 months move everyone back in it becomes very disruptive um and challenging um option two there's none of that we can fence off that section begin new construction and it would be completed in two to three years once funding is delivered the cost to build that new building plus renovating the gym the rough order magnitude is 38.2 million meaning it is $4 million cheaper to build new Landscaping option one was 2,700,000 this one option two because of the smaller component is 2,200,000 so about a half a million dollars cheaper to go ahead and do the landscaping for new construction this option also other than the gym has like I said
045the zero downtime component um it also gives more buildings and more land if the board ever chose to sell transfer or lease that space so before I do want to talk about stakeholder engagement first and then I'll open it up for some additional questions but I do want to note that we have had a lot of stakeholder engagement we presented all of this information at the openhouse in Tucson and at the openhouse in Phoenix that openhouse allowed for individuals to provide comments suggestions and recommendations in both English and ASL over to the architecture and engineering firm some of the recommendations or actually all of the recommendations and suggestions haven't been made on those forms yet just because of time we we need another couple weeks to do all of that but we are looking at
046adding as many of those recommendations and changes as possible we also had a separate town hall meeting just for the education staff in Tucson reason we had a separate one for Tucson is because the open house was during spring break and many of them were not in town we also had as a nice benefit of being able to show the presentation boards to our students at the Tucson campus and we did that because we wanted their feedback as well which one did they prefer I'm going to give you the overview of what was kind of delivered option one was much more preferable by the alumni that attended the open house they felt it preserve the history and feel of the campus and what they remembered whenever they came here they felt option two definitely destroyed
047that feeling during the open house at Phoenix we got a little bit different of a response which was when do we start um and I would like to say we start today but unfortunately we have to wait until we have funding and board approval for the conceptual designs at the Town Halls the students originally went through and looked at all the options of one and two and at first it was we like option one and then when they learned the timeline that it's going to take years to complete that it was quite the dramatic change the students immediately went no we we really would like to see this in our lifetime while we go here I I would like to graduate from the new high school um and we saw that that information of the
048amount of time required to complete those renovations made the change in their perspective the teaching and itiner or the teaching staff and our instructional aids for the most part I would say felt option two was the better option for them for the exact same reasons as notated here which is the disruption to their education of having to move out of their classroom and move back and the time the amount of time that it may take five to seven years before their building even gets touched so and even prior to that engagement sorry to move backwards and I apologize about that we also had surveys and additional ways of getting information for these conceptual designs and we've tried to honor as much of those surveys as we can so I have two other items that we'll
049be going over which is funding opportunities and next steps but before doing that I kind of wanted to open it up to some questions thoughts feelings um Mr Gordon I know that you were thinking about the new new construction and I'm curious to see what your thoughts are uh um well first of all I was wondering is there an option two for [Music] Phoenix there could be um but that would be that would be in order to have no disruption to education we would have to find new land I don't have a space that I could build a new building of that size to make that work um but it is definitely something that could be explored um the one thing that does detract from making an option two for Phoenix uh as attractive as
050Tucson is the fact that the middle school high school building is a fairly new building and we're going to get another 25 to 30 years out of that building before it's Antiquated okay so we we could research that it would be a change of scope to the Architecture Firm and some something we would have to explore probably next fiscal year just because of the contract but it is something we could explore I mean 10 10 to 12 year construction projects I know that's not uncommon for Tucson but in general I mean that's you know kids are going to be in their mid 20s by the time uh that project is to fruition kids that hav even come into school yet so you know it's it's a uh that's a daunting schedule by any terms um
051particularly when you can do it more cheaply much more quickly now Albert let me ask you though is is the uh asdb headquarter so to speak uh would that remain in Tucson um I think the way that we have it now is it is split it is the administration building is in Tucson but we also have the Phoenix Day School for the Deaf uh L building and that's where Anette and Shaina and even Orin right now are primarily housed out of okay so I would I would argue currently our administrative Center for our three Top members of the agency reside in the L building of Phoenix yeah I think it's more of a semantic that it says Administration it could just be office building A change in no no I I I understand that and
052I guess that would make that makes sense particularly with Phoenix the popul and the I know historically and that's always an issue at hand is to keep the keep the historical aspects in mind um but it would it does make a certain level of sense having the admin working out of Phoenix um so I was wondering just as the design of uh or maybe that's just the perspective that although it's always been considered in Tucson that that's not really necessarily the case even now and and going forward wouldn't wouldn't have to be maintained so to speak um I mean there's uh I it's an it's interesting all the way around because these are two big renovation or construction projects personally I don't think they're really that expensive uh considering you know now 20 30 what
05335 or uh 42 million over 12 years oh that's that's two Phoenix 35 over 12 years you know that and that can that includes inflation so you know that's uh considering what you're getting I mean I you know you hear buildings going up for uh 100 million and they're modest so um price-wise it's not it's not outrageous I think the timelines are outrageous because how I mean how do you do that is that campus going to be under construction for 12 years literally sorry I yeah yeah that's you know that's hard to contend with you know and if I may also add one of the other concerns about doing um that kind of construction is is that uh how do I put this the state as we saw this year now has a funding situation
054where the Arizona Department of administration General services division had a hundred I think it was a hundred million dollar worth of projects over a few fiscal years just get halted and so you may find yourself right Midway through option one of tuon and never seeing the Finish Line yeah um and I truly believe there are ways as you mentioned the history to honor the history with new construction yeah um and involve key stakeholders who understand the history uh to participate in what that looks like yeah yeah absolutely and you see that being done that to to preserve um the memories and and the experiences and and you you take that into account you know that's part of the design is to you know people that can render that uh accurately to to incorporate uh U
055things of the past or things to to be able to represent that period um anyway um uh I don't know Albert you know come I coming from New York a lot of construction always timelines that generally are expedited and trying to get things done um I've been surprised in Arizona you know Grant Road widening it's been going on for 25 years they're trying to get to step three of five soon so you know th those are peculiar types of things I mean the big dig in Boston that's that's a different thing so uh that doesn't I guess that doesn't support what I'm saying um I'm I'm really and I I want to thank everybody for indulging me here just because I'm really thinking out loud um I mean out of the two two options for
056Tucson certainly it seems prudent in my viewpoint to to go to option two me I to me I don't think that's even a really too much of a discussion but that's again that's just my perspective um you know one of the things though as you mentioned and I I appreciate your your Insight to this and your honesty and I especially appreciate your transparency because I feel you really do say things as they are um the the census student census is uh always in my viewpoint a a big issue particularly in Tucson when we're talking a you know a major renovation with uh you know with a a blind census of under 30 total I think you know with I think that's what we saw today between the the few in residential and the few day
057students and the de population that is also has decreased now you do talk about it being maintained over uh over the past couple several decades and going forward uh with a prediction but you know that that's always a question in my mind is before I would have I'd be able to make a decision is is it prudent to continue as is in Tucson I know that's a big question too but that's I see those numbers and for all practical purposes there really isn't much of a blind school left so you know is that part discussed really or or how do we how do we deal with some of with with that perspective so to speak but from what I see of the renderings and the the planning uh with that aside I certainly support what
058you guys are doing I mean what you've done I should say not what you guys are doing what you've done and what the plans are and to to uh to to be a to be a part of that decision you know that that's certainly needs to be done let's put it that way it can't we can't be ignored um you know we moved into two new buildings at Savvy over I'll be quick over the last two years we saved a lot of money by purchasing buildings instead of leasing uh office suites and and uh it's been it's been good in that way but one thing we didn't really calculate to the extent is the renov ations that and uh and they're just Relentless you know one thing after another every day you you're you're getting
059prices high prices to replace something something's broken you got an emergency you're calling in plumbers you got your air conditioning it's just that piece is really is endless and uh I'm sure in a institution that's over a hundred years old in some places uh that's that's even more so in your case so something needs to be done and that's that's our charge here is to try to determine what okay I've thought out loud long enough No I um I see superintendent rikman has popped on I'll say one thing and I'll turn it over to her which is you know that I think you hit the nail on the head which is what it was in 1980 is not what it is today and so what the intent of this redesign of the buildings is to
060make our current Form and Function align right um and we're charged to provide services in major metropolitan areas but it doesn't need to necessarily be done with 346,000 square feet um and as you noted and it's you know the the problem with any older Antiquated building as an example um we started to have Bud constraints and Facilities um a couple months ago and so now we're okay well we're we're running over on that line item how do we find the money to do this right because those costs continue to grow and grow um whereas and our funding is um determined by student not by square foot right so if we have a massive amount of buildings and square footage and a few students we're never going to have the funding to truly cover that that
061cost whereas if we have a smaller space we may be in a better alignment um and that that's what I'll say and I'll turn it over to and these emergencies have to have to be addressed immediately so when your budget's over you don't have any any flexibility or latitude you know you're you're that money is being spent and then you got to find where you're covering it uh or where you're covering where you took it from after so superintendent rman I just wanted to add that we are looking at our enrollment numbers and as you heard earlier today Mike we are again re-evaluating and looking at those the numbers of students that we have especially um our two campuses because the number of students we have directly impacts our Revenue to support the staff such
062as teachers and our professional staff and our facilities the cost for maintenance so so this master facility plan really is you know taking this situation and trying to predict what it's going to look like in five years or 10 years and what we're going to need so I think it is important for us to remember if we've taken that into consideration however your point of Renovations over a long timeline uh is definitely valid and so we might want to reconsider what we are going to be doing here on the Phoenix campus and what that looks like uh potentially we could do more Ren Renovations simultaneously um that's something we'll have to figure out how that might look and come to an agreement and my next uh item on my agenda here is funding opportunities but
063I wanted to open it up if there's any other questions before I go into funding opportunities hi Britney hi so I just want to make sure that I'm understanding this or I don't know I guess make a comment um I too would be very much in support of explore if there's an opportunity to explore a shorter time frame for our Phoenix campus um and seeing what that plan would look like instead of spending 10 years doing this um and is that something that we can I guess I wasn't clear on that point when you were originally asked that like is that something that we have to wait till next year to find out or is that something that we can go to the firm and ask I can go the the first step is because
064it's a change of scope we weren't looking at doing that I would have to go back to Lea architecture ask them for a price uh that does change the cost Factor though because we don't own the land um and campus well we own the Phoenix campus okay but to we'd have to look at either a how would we build new on this campus Allin one or you know what that would look like so that may be something that we may have to wait until um July to do but I would have to confirm with them before we we go that direction they they may that they're listening right now I know Lea architecture is is joining in so I know uh Lance and Sean are diligently making notes and probably already starting to think about
065it um but that's something I would have to get back to the board of what that timeline and scope would be what determined the 10 to 12 years scope just the amount of construction that moving around like all those parts that's what they presented was approximately 10 years correct because in order to renovate West building and East Building to try and get the temporary how um classrooms you know you bring in those temporary classrooms you set them up on the field or in a parking lot which nobody likes and you're educating them in there for six to eight months and then you're bringing them back in and you only have so much space on that campus to bring in those temporary educational classrooms and then you have to and of course those are probably the
066least conducive learning environment right um I don't know if anyone here experienced that I did as a child um you know it's probably not the best for the teachers but that's something that I can see Lynn is nodding um I've taught in a few so so you know exactly what I'm talking about um that's one of those things where I wouldn't be able to get enough square footage of those on the campus to renovate in a shorter period could we look at Expediting that yes we could talk to The Architects and Engineers so all projects have three they they call it the triple constraint process or the triple constraint aspect you have cost you have scope you have time and you you all three of those are interconnected so if you want it done quicker
067we can do it quicker but then that has a negative impact on cost so if you want to have it or you're reducing scope so you're not doing the full renovation you're just doing a partial so if you want to keep the scope the same and do it faster then our costs are going to go up exponentially because now I'm approving nighttime work uh so all the overtime the uh uh premium costs on contracts for material pre-ordering material all of those costs begin to increase so if we wanted it in a in a quicker timeline it would greatly increase our cost why what why is the cost then reduced to have an ex a different timeline for the twoos on campus so because the new construction I don't have to vacate any buildings that are
068currently in use because we have enough space because we have enough space I have a whole football field the only two buildings that are affected in new construction is the Soro and yaka dormatory which right now is my office oh yep Kelsea has it up there up there we kind of that north side there uh where the we have a dorm up there in preschool we have soron yua right there I have my region three team in there itinerant team we could find them a lease a fiveyear lease off campus while we did this construction before we brought them back and so that's not disrupting any education it's a lower cost for that and then yeah you can see the kind of the shaped building that's almost like a top hat right there it's number
069one um so that soron yucka building we would have to demolish that to make way but you can see we have all that vacant space there so that that's why we can do it in a shorter timeline and avoid the inflationary cost of doing a longer phase project okay this is just like probably a random question that's probably due to my own ignorance but like if for some reason we're able to come up with a more expedited plan for Phoenix and redo the entire campus do other schools like have space that we could lease from is that like even a thing or it's an option um and it's it's not a not an ignorant question at all uh there are schools that have that um and we could be in lease space uh to to
070do that that obviously has a cost um location costs the lease costs and if we wanted to say move the Phoenix campus or the majority of it into a lease somewhere else um we would have some tenant Improvement costs just to occupy that space so a lot of times what you would see maybe not another school but say a vacant strip mall yeah okay and you would do a TI to make it good enough for now to be inside that space while you did the full renovation so you could expedite it but then that changes the cost in the phase plan so these are things that uh you're right on the money of that can be done to expedite that to try and get it to say a a fiveyear or a two-year plan and
071there may be offsets of if we do that because we're avoiding the inflationary costs over the 10year period it may actually be cheaper it is definitely more complex though okay I appreciate youing my questions no perfect any other questions before funding opportunities okay I'm G to move forward so funding opportunities very quickly um we have done a lot of research to see where we can get funding um and some of it was more disappointing than I would say positive uh which is somewhat problematic um we can't go out for bonds um major sponsored fundraising activities something we cannot do um with regards to um decision packages just because of the timeline we cannot do certain decision packages um we can continue to go through adoa Capital Improvement plan with that said they look for What's
072called the Delta on any project the better the Delta the more likely they can get the project funded from the appro through the legislature um so for example going to option two on the Phoenix campus what they would look at is they would say okay it's $4 million cheaper plus you're avoiding all the renovation and maintenance on all of those older Antiquated buildings and they would add that to the overall Delta and so really it could be looked at with option two as a 40 plus million doll cost savings by building a new building so this is that same thing going back to timeline and time is important um so I think when we look at Option One and Two the likelihood of them being funded this year or shall I say next fiscal year
073or the fiscal year after are pretty low um just because of the current reality of the state but as with everything this two shall pass and we now have a plan or we will that we want to accomplish and so that puts us in a better position when we go to adoa and ask for this funding it also allows superintendent rikman and Maria Murphy to go to the legislature and begin to ask for special funding see how that can work and see what we can work through there so there are funding opportunities for this um and considering option two is a high initial dollar value of one lump sum it still may be looked at more positively so next steps um you're uh one week from today in the board meeting you're gonna have um
074two discussion and action items um I have written up a a summary um um of what it is that we're going to be asking of you and it is going to be in your board documents essentially what we are asking is that uh for the first discussion and action item is that you either approve or modify or suggest um items on the conceptual designs and provide uh the agency me and superintendent rikman uh a direction on the Phoenix campus um so for example it could be we approve it as is or we want you to continue this process but look at Expediting the timeline to under say four years um and so that way we can begin to work that direction um the second discussion and action item uh I am asking for direction on
075either one option one one or option two which would direct us to either option one consolidation and that 10-year timeline or option two which is building a new kindergarten pre preschool through 12th grade building uh as whole um and once we have that direction from the board um then I will be able to go to the architectural firm provide them the information of what it is we need to change and we will begin to make that modifications those modifications based off of that uh to be done by June 30th if the direction is a substantial change from what is written here that could affect the scope which would push the final delivery of the master facility plan out and as noted we have to have this completed for our auditor general finding so um I'm
076sure if we have good explanation and they will have a copy of this work study session they would understand why uh and work with us but that is something that uh is to be considered um and at this point we are finished up at 5:23 but I will open it up if there's any more questions or comments this is UK I don't have a question I just want to say how much I appreciate you doing this so that we all kind of have a similar understanding of what was going on and it was nice to be able to see the Tucson campus um plans as well so I appreciate all the work you've done on this of course and I'd like to thank Lea architecture they have done a phenomenal job um and really taken
077a lot of information from other places especially for the blind and deaf design guidelines we were able to use a lot from the Texas school for the deaf for our design guidelines and we have a lot of internal staff you know who better to ask than the deaf educator and deaf individuals in the room right or blind individuals teaching those are the best people to ask and we have those in hand so no point in going anywhere than what we have already in house so um Mr Gordon um quick question Albert hopefully um if the relocation of the students is really one of the major impacts on the timelines and the Tucson campus um conceivably has more space and could accommodate that uh the relocation of students would what would be what what's the delay
078of option one that it would take so long if we in the same way that option two could be handled in a couple years with a rebuild requiring that the students be relocated couldn't they be relocated for option one and the consolidation occurring simultaneous on a simultaneous effort with the students being collocated somewhere else it is a possibility um you understand what I'm saying yeah yeah essentially if we were to you know get a whole bunch of those portable education facilities put them in that same area or find a place to do a TI and move the students there and do all of option one quickly is that an option I believe it it is um I will say wouldn't that happen excuse me wouldn't that happen on option two that they would still have
079to be relocated to to area no no okay so option two the big benefit is is that where the students are is where they're where they are okay because there is nothing existing the only building we would have to shut down that's an education building um for renovation would be the gym okay and so you know versus and Kelsey has it up right here versus if we go with option one you know to for me to renovate Elementary I got to move all of the elementary country kids out move them back in and even if I were to do say in a phased approach quicker of four or five of those buildings I still have to move them there and disrupt that education process um and the teachers so which could require additional tenant Improvement
080in other areas so no that that that's that's okay that answered my question I thought even with option two even though was going to be expedited with a new building uh with new construction that there would still be uh relocation but if that's not the case those are two different options completely okay correct I think option two really kind of preserves students where they are right now without any major problems okay so maybe one of the is issues at hand with option two uh and it sounds like you address that is having one building with 12 grades the the benefit of the new construction though is that you're able to delineate the spes better and and I know it's hard to see there but if you go to the actual document you'll see that like
081specials in the and Kelsey if you want to pull it up real quick of the new construction down in the bottom leand corner all the special classrooms are there uh or like electives and high school and middle school are on opposing sides of that L and so middle school and high school doesn't interact and just north of high school is CTE so that way you really separate middle and high school versus on the the far north side you have preschool and elementary school so you really even though it's one building per se right you really have delineated the spaces properly for the need of the education rather than say option one where you're kind of making the elementary school building work for K through 12 thank you y if there are no other questions I
082can turn it back over to Su and superintend one more it's Berney um just if I heard correctly most of it seems like students and teachers and people that will be um daily using these buildings and this is you know their job or their education they seem more in favor of like a rebuilt as opposed to a remodel is that is that correct I would say I'm G to preface it before I say the answer there if you don't mind right totally the education staff I feel overwhelmingly feel that this is a very hard decision and they know it is they they they they're not ecstatic about either option for Tucson right especially a lot of the staff who have been here for quite some time who remember 1995 or you know and and having
083300 students on campus and what that looked like um but when receiving the information regarding the two options option two was preferable I wouldn't say they're happy about it but they definitely felt more preferable towards that versus option one being disrupted in their classroom not knowing exactly where they would be teaching for a year or six months having to deal with the student emotional aspect of constantly relocating especially our students who are multiply disabled um and and managing that um and that those emotions so it it's not I would say hurah raah um but it's definitely if we had to pick one we'd take option two um and of course there are others who felt no we want option one yeah um but I felt going through all of the exercises and stakeholder engagement option
084two was the more preferable option because of those items okay I appreciate that I I guess I wasn't looking to see who as like enthusiastic support but I understand that there will be an entire grieving process no matter what gets chosen in very many ways um I think that though as it stands at asdb especially Tucson has done a really good job in retaining the history of the campus and the rich history that asdb does have so I feel like even if we chose option to a complete rebuild that we would be able to preserve the history and the culture that asdb does have and has always had it's just you know it's it's 2024 now and things look a lot different especially with the technology comparatively to 30 years ago covid showed us a
085lot of things and you know how education can be changed and redefined and you know we got to make decisions that meet the needs of everybody especially our students and very importantly our teachers that raise up these children in our next Generation so thank you for that I I agree and and I would like to add this isn't the first time asbs had to do this right asdb did it in 19 uh 20 when we moved from the University of Arizona to this campus we did it in the 1950s when we tore down the buildings from 1930s to build the 1950s buildings we did it again in the 1990s when we tore down the 1950s and70s buildings to build new buildings and so so th this is this is something that we've done before and
086each time we've held on to pieces of history that were truly important such as the superintendent uh residence and the museum that's there and all of the great history that gets preserved there that is kept in any option no matter what happens that building is there that history is there no matter what you know come everything burning down that history is there yeah I had met with Albert a few weeks ago and we had gone over this and and Albert you had said that we're reminded them we're preserving Burger but I'm glad you we are preserving the museum the ghosts are all still there yep all all the stories everything that's in there um and you know I think that um we can take components of that when we do any design because once again
087this is 60,000 foot then whenever we get into we're going to do this plan or this building then we get into that 30,000 and 10,000 foot View and then we start getting into the very fine details where we're working with you know our stakeholders and going you know what furniture what fixtures what equipment do you need how do you need it where where does it need to be there's many more stakeholder engagements that gets into the nitty-gritty detail this just sets us on the path of this is where we're going any other questions Anette did you want to add anything no I think Albert was uh very clear in his explanation I don't think I need to have a motion for adjournment for um the work study I think we can just go ahead and
088adjourn the meeting at 5:35 today and again I appreciate all your time and and involvement in this and just wanted to make sure we were all kind of on the same page so we will expect the action item at next week's board meetings for discussion and action awesome thank you and have a good night