001you one good good afternoon everybody we're gonna go ahead and get started and start with a roll call who's on the phone is there anybody on the phone if there's nobody on the phone we don't have quorum so we need actually one person to call in so we're gonna have to wait for somebody to call in I just told Dean that he didn't have to call in because we quorum okay somebody on who's on the phone yeah I can talk Oh Eileen that help we actually knew yes we needed like who else Oh Sookie okay that makes us have quorum okay so we're gonna call to order and Leydon we're gonna ask me to do roll call please then are you there it doesn't seem that you can hear me all right I'll go well
002the thing is they can't answer that they're present if they can't hear me testing nice wideout here you okay all right so can you hear us now well we told you have no idea how many things we just told you in the past three minutes if you didn't hear no I'm kidding all right we're gonna go ahead and start well if you had heard it you would it be very sad you missed it we're gonna go ahead and start and then can you go ahead and do the roll call please I can Michael Gordon I'm here Shelley her both here Dean Howard Dean's on his way he's not here yet okay tonight oh here like mannalie here david negro he's out of town at a conference in here thank you everybody we have a quorum
003so we'll go ahead and get the meeting started thank you everybody for coming in the dog days of August or July are there any item 1.02 call to the public no comments okay 1.03 superintendent's report absolutely good afternoon okay further better your time good afternoon president Simms members of the board me a negative team assistant superintendent Kristin X um and other people in the audience welcome to our afternoon board meeting I have a few announcements before I get into my report to you the first announcement is to remind you that we have a work session happening right after this board meeting so when we finish here just go on over to the room that's right next door and we'll have some food ready for you as well if you needed the additional incentive to go
004and we don't have any executive directors report today because it's just a month ago that they provided you with the report we will do the executive directors appoint again in September and finally I want to turn this over to assistant superintendent Rex to introduce a number of our new leadership staff who are here in the audience thank you thank you very much we have had a journey where we have selected three regional directors and I'd like to introduce you to them at this time our North Central Regional cooperative interim director is mr. Dale DeVries and we'd like to welcome him we have for the desert valley regionals cooperative cooperative dr. Faye Miller and from our Eastern Highlands cooperative miss Michelle Lucci they have just spent the last 48 hours learning everything they ever wanted to
005know about being a director for ASDB and they're still here and they're excited so we want to welcome them warmly we have one more introduction and that is the new executive director of business services that is a mist Shana Cooper you all will have the opportunity to meter and to talk with her during the work session I've I've asked her to come and participate with us okay so with that I'm gonna start my formal report through the board and I'm gonna start with his story have you heard of the Chinese bamboo tree story it's an interesting story so I'm gonna start with that as you know the Chinese bamboo tree like any other plant needs nurturing it needs water it needs fertilizing it needs sunshine and there's a story that a farmer decided one day
006to plant the Chinese bamboo tree seed so he plants it into an area of land where he can carry the water every day he adds on the fertilizer and he makes sure the other plant doesn't block it from getting the Sun and every day he carries the water for that little plot of land and nothing happens a year goes by that plot of land is still empty nothing's going on but he's faithful he keeps going every day he brings the water he adds the fertilizer and he makes sure the other plants doesn't block the sunlight a second year goes by still nothing it's just barren ground it looks like nothing just going on but he continues to have faith in belief and he continues every day to bring that water and to make sure it
007has the further eliezer and to make sure it has the sunshine a third year goes by Dorothy nothing is still banned nothing's going on the other farmers around him start to laugh and make fun of him but by that time you know he's gonna have it she's been doing this every day for three years he decided to continue you gotta go for another year every day he was swinging that water he is providing it with fertilizers he's making sure the other plants don't block the sunlight a fourth year goes by and you know if that farmer was me I would have given up that would have been done but there's farmer you know he was just in such a habit here he just kept going every day bringing the water fertilizing it making sure it
008had his sunshine five years nothing nothing is going on and then one day he brings the water and there's a plant blowing there and every day she continues to bring that water that plant blows and blows and blows and blows and in six weeks this tree grows 80 feet feet up into the air a miracle a phenomenal result so that brings the question so what was happening during those five years all this time did it just the seed itself just decide to blow or was there something else going on obviously under the ground she was developing and strengthening and growing roots and watched the roots were entrenched enough and strong enough then it was time for it to shoot to the sky wonderful way of us people in organizations is that we have to build
009the foundation we have to have strong roots put in place so that we can support vote and if we are consistent everyday to nurture to develop the relationships the bust to have a common goal to work together then and we stay with it day after day after day at some point it will seem more after less overnight we're gonna have tremendous results and outcomes but it doesn't happen overnight there's a lot of work that goes into that before the growth occurs the the visible outcomes that we want so in speaking to that I just want to remind you the ASDB today we're still building and rebuilding and strengthening those roots the foundation we're trying to get as long as we pen and once we have that fully developed then we will see what we want
010to see with student sucess and academic outcomes and child development and as you can see I'm really really passionate about this this is really important for us as an agency to be able to take the time and really be thinking about what we want to do and how we do it as you know some of the foundation building we've been doing over in the last three years is the advanced ad accreditation setting up systems for continuous improvement we are now in school improvement and we're setting up quickly in English language arts and behavior cackling this fall we have the expansion of the early childhood family education program we're more than doubling the number of staff just hired 11 new teacher so we're working very hard and making that expansion happen we are planning a three-day
011training program in August to integrate the current teachers of the new teachers because it's not enough just hire new teachers that have to be highly qualified so we need to provide them with the support in the professional development for that to happen the regional cooperatives you just met three of our new leaders just started we're working very hard in bringing them on board to provide them with the training the professional development that they need were also looking at how we do business internally before were siloed and now we're setting up in place consistent business practices it's the best way of saying this to try to make it consistent across the agency and to develop better collaborative relationships with school districts space utilization you'll be hearing this afternoon from Albert Duff he will be giving a
012presentation sharing information with you on what we're doing with the Tucson campus and plans for next steps these are all foundational work so I can't point to a student academic outcome yet given a few more years I think we will see some send FA Changez so for youth has members of the board in collaborating and working with the agency and working with each other it's really important that as you take on the responsibility the strategic planning and the fiduciary responsibilities that you as a board worked actively worked with collaboratively and I welcome you I want an active board I want your input I want your thoughtful consideration I'm looking for more of that from you the one thing that I will remind you that you are obligated to take the time to make thoughtful data-driven
013well informed decisions so with that one example of a really important decision that we will be making together as a board is I know that when we go into the work session one topic may be looking at the possible closing of the residential program on the Tucson campus so I want to speak to that a little bit if you as a board not today but at some point in time decide we need to close the weather national program and you made that decision we can close the dorms absolutely it's doable we can once the decision is made we can go ahead and send out letters to the parent to the school districts we can change their IEP we can start the process of transitioning those students back to the home school district it can be
014done and it can be done relatively quickly and there are benefits to doing that I estimate just some wealth rough calculations I don't have exact numbers yet but we may say right around 1.5 million dollars with the savings no absolutely that money can be transferred to expand existing problem or to implement a new program again that really doable the other benefit of closing the dorms yes we have more available space on the Tucson campus that space could be leased out so that might be another way extra revenue for the agency so those are all really doable activities steps that we can do there are also other considerations here we have 45 students living on the Tucson campus so with those 45 students there were decisions made by the parents and by the school districts as
015they came together and looked at the IEP the individualized education plan somehow they decided there were insufficient resources in the local schools but they couldn't provide the best education opportunity for that student there at our local schools so the parents and the school districts made the difficult decision to send them to the Tucson campus these are students that when we transfer them back to the local school district they're coming from areas that don't currently have the infant structure and the resources to support them other considerations are in making the decision to transfer them out to the school distance it means we need to think about expanding the co-ops today we have 17 vacancies we're trying to recruit and hire and fill most of them in the northern right I asked a few people with any
016agency to kind of asked who made how many staff professionals we would need to hire in the co-ops to support the student the number I got back surprised even me it was 33 new staff but 45 students but when I looked at the breakdown aha 23 of the 33 are educational interpreters these are students who need time to ask us the classroom instruction so further breakdown if you're interested in some of the numbers is that the voucher revenues would transfer from the school to the co-ops but that voucher revenue would not cover the full cost of hiring 33 new positions so we would we would have to use some other agency funds to partially offset that then the schools on the Tucson campus and looking at ASB we have 45 students there 21 I daren't
017our dorm students so transferring them out would reduce to how many days students I think 24 days students ASD has 105 students we transfer out 24 the one student that would come down to 81 days students and of course we have the residential staff we would have to have to do a reduction in force because I don't think we can absorb them elsewhere elsewhere within the agency in there other impacts here and it's just a preliminary look at the ripple effect in making this kind of decision will have I'm not saying not to make the decisions we and the agency need to work together to address these really difficult questions and trying to figure out how to best use our taxpayer dollars to support our students and to align with the common goal of providing
018the best education and assets and supports to children and students that we serve but the most critical thing for me as a superintendent if you move too quickly on this without the due deliberation and due diligence the most important impact this would have this loss of trust loss of trust with the parent there's school districts with our staff and with the communities so as we ponder these and other difficult questions at the board and the agency start working together and looking at our resources and developing a strategic plan and the resource allocation we need to be thinking through these decisions together and again I believe that that's your job it's what you're supposed to be doing this is what the board hasn't been doing for some time and it's time now we're ready to do
019this I just want to do it in a way that is accountable that's collaborative that's transparent and that we move forward in the best interests of our students so going back to the Chinese bamboo tree what do you in the second year and the third year we got inpatient and we wanted to know what what's going on why is nothing here and we dug up the soil what happens to the roots I think it's damaged the worlds get stunted and then it takes longer to recover to regain its strength and then to do the growth that we all hope for and so that's my report to you if you have any questions I'm happy to is fine this is Shelly speaking I have a question for you superintendent Eichmann what are the risks of closing
020the dorms and transferring these students back to their home districts you mentioned lots of trust with the staff and parents I understand that but are these children going to be able to succeed in their home district with the accommodation of an interpreter as opposed to having direct communication and access to their instruction at in at ASDB so my first question is without they be successful the second one would they possibly perhaps be transferred out of state to another school for the death so I'm asking you I guess if you could list some of their risks okay I'll respond to you Shelly in sign language in the IEP it states that some of the deaf students need direct instruction in American Sign Language that's the best way for these students to acquire knowledge so if these
021students were to transfer back to their home districts whether or not they have the ability to access their education through an interpreter is unknown at this time and it's one of the considerations we need to take during this process for those students who may transfer to New Mexico for example and join the dorm room there at the School for the Deaf that might be a possibility they also might transfer to California I don't have an answer to that question but that is definitely a possibility this is Shelly again my fellow up question to that is you said that we have to hire 33 new staff if that were necessary how soon could that happen I know it takes time do you have any idea how long it would take superintendent Reichman well currently for example
022we have a teachers positions open and Window Rock on the Navajo Nation and how many years have we had the position open okay so that positions been vacant for three years and we're still attempted to recruit just when we think we've hired somebody it turns out that doesn't happen it's really difficult to recruit a teacher for the deaf in Window Rock we need several we need someone because we have several deaf students there we just not been able to recruit there Shelly thank you very much I'm not sure if that I have a question but my larger concern is if in their IEP it states that they need that direct instruction in American Sign Language having an interpreter in the classroom does not in my mind equates equivalence or equity which would be a great
023concern for me because I see the kids coming out as adults that have that language delay and I think we would be causing further language delay by not providing them with that direct access inequity so we need to be thinking about those things and how we can provide support through the co-ops in the event that we transfer them back to the local school districts yes any other questions okay thank you next is 2.01 approval of consent agenda consistent with Ward policy to include items four point zero to five point zero six six point zero one and six point zero three I move to approve the consent agenda items second can you repeat the list of genetic 4.0 to five point zero one six point zero one and six point zero three can we pull five
024point zero one for discussion okay so a new motion or amendment to the motion okay I will amend my motion to approve the consent agenda item in items to pull 5.01 for discussion second all in favor aye okay next up is 3.01 there are none so we can skip that next is 4.01 pay increase history Annie to pay good afternoon born president sims board members superintendent Reichman and assistant superintendent Rex based on the last board meeting where we discussed the pay increases for our staff and then and I had discussed two documents that we had that we wanted to show you regarding is DB history of pay increases by the state and then the second document was our classification review for compensation for our positions at ASDB the ACE DB history of pay increases goes
025back to 1995 we were able to gather these records through employee files and go back that far as you can see pay actions or pay actions were given consistently from about 1995 to 2003 and then picked up again in fiscal year 2005 and cut off again at 2008 and you can see as each fiscal year we've identified the percentages or the general salary adjustments that the state had provided to all state employees the last state increase first for all state employees was the general salary adjustment of 5% in June of 2013 starting in fiscal year 2015 the agency had reviewed our teacher pay scale and reevaluated our teacher experience for our teachers and place them on the pay schedule based on their years of experience so from 2015 to 2018 we have done increases for
026our teachers any questions about our ASDB history of pay increases before we move on to the classification compensation review project okay the second document is our group of classifications what we did is we took all of our titles in the agency and group them in a group and those groupings we reviewed the classification out of all the groupings we have I believe seven left to review we started this process back in 2015 we've also identified the actions that are taken for each of the classification groups I know that was one of the questions that was brought up at the last board meeting what we've been doing for other classifications within the agency and so in that wanted me to provide that information so that you can see we are diligently working on those classifications we
027anticipate that by December of 2018 we will have finished with the other six classification groups and then will start over again for review any questions regarding the compensation review of classification groups this is Shelly I do I'm looking at this and says the teacher's aide were they included in this grouping or is that gonna hacker later which document are you referring to I look at the classifications here but teachers date I know that teachers are we're talking about a raise for teachers but what about the teachers aides the instructional support classification group which includes the instructional assistants technical aids and Braille lists their last increase was given in 2016 based on prop one two one two three we will be giving a one point five percent increase to those that classification this fiscal year thank
028you this was very helpful thank you you're welcome any questions or any other comments thank you very much thank you next is 4.03 approval of superintendent's evaluation if you want me to share with you a little bit I'm happy to do that I really appreciate you taking the time to do a thoughtful with you and evaluation I can give you just a brief summary of areas that seem to be doing better and then other areas that I can continue to improve in your comments you stated that I had a passion for the job and getting to know what I need to do with the agency that I'm taking on challenges that I'm willing to work with you on the strategic planning and take guidance from you under vision that we've gotten the funding for early
029intervention program early family education program that I include different stakeholders engagement by networking with them and that I'm making more data-driven decisions so these are areas I'm doing well according to you areas that I can be improving on is on informing engaging and transparency with the board so obviously I need to continue working with you in building the relationship in the trust understanding issues with visual impairment having more of a sense of urgency for change with Action Plan B and next one listening language educational opportunities improvement on student student achieve and you didn't have an understanding of my professional development glowing so these are areas I need to be doing better the rating from 1 to 5 ranged between 4 point take a look at that four point two to four point six that rest
030of the range great we appreciate all your great work thank you any questions or comment okay next is 5.01 the Berger performance that was taken off of the consent agenda I assume that you have some questions yeah part of our job as superintendent as you pointed out is making informed decisions I just had some questions about back backup documentation about the rental agreement for both of these two seeking clarity on the who's what swears and house I had was a little surprised that we didn't have information in the in our you know packet about specifics I think that it would be important moving forward if were to make good sound decisions if that historical documentation including the renewal of fiscal matters is either vetted to the entire board in the packet or made aware by
031the Finance Committee just so that before we're approving continuing a rental agreement without any documentation that we know what we're agreeing to do yes we have Brandon Howell actually here if you want him to briefly describe what we do with the b-pack and the ranking of the auditorium on the case on campus can you come down hello hello yes so basically what we do with facilities that we have certain facilities on campus that we make them available to the community at times when the school is not utilizing them for a lot of times for one-time rentals so the rentals you're looking at they're a one of them is a dance recital and then another one is I believe Coldwell bankers is having a team-building event where they're having a concert in the burger Center so
032they're typically day-to-day rentals there's also a goalball tournament that Savi is holding in our gym and that's that's what those contracts are referring to wrong but the the auditorium is one of the larger auditoriums in the area is that correct yes it's a 500-seat venue into a sauna aren't many there's about three or four that are its size that are used as much by the community as ours is ours is used quite a bit by the community you know I think just adding that would alleviate any hesitation on approving some types of issues I think that's great that we're doing that and I know it's your son I'm sure they're you know they're happy to have a venue of that size the theatre community the dance yep definitely so we can add that to the
033board package in the future if you want that and/or include it with the Finance Committee when we have meetings there are different ways we can provide this information Gordon in the past I mean don't we usually receive a list of those contracts that we need to approve and uses just like you're describing I know I've seen this yeah you should have had the list this time I usually provide them before the board meeting okay did I miss it and it's just standard ink water for what the times and prices and all that like okay I just didn't know what that was so thank you for clarifying yeah sure I'm gonna tell you that I don't think the attachments are on the agenda do you want the attachments yeah they attachment to anything contracts and those
034contracts I think even if it's just just to the finance group would be plenty good for me to know what's going on Julia motion how can I make a motion to approve 5.01 is presented in a second all in favor say aye opposed did we need to take action on 4.03 that's what the consent calls for I don't know what happened if we disapproved it to be honest I cannot start as a consent agenda item right no no I understand actually I'm not sure the action would be to accept it as presented we have a motion regarding 4.03 I move that we accept so moved we have a second all in favor say aye opposed all right thank you for leaving the honest 5.02 information to discussion spatialization presentation yes so this is just an
035opportunity for Albert duck to come up into that we have a PowerPoint to buy yes that is growing up good afternoon board president Simms members of the board superintendent Reichman assistant superintendent Rex thank you for having me I'd like to start out with our presentation regarding sport space utilization and I am I able to move this computer on today I can't do two things at once so I'd like to start with the first side space utilization committee goes so roughly about nine months ago ASDB along with superintendent Reichman assistant superintendent Rex came to the conclusion that we need to start a spatialization actual committee looking at the campus as a whole for the amount of space that we were on we devised that committee with key members on the campus including the principal other key
036managers and supervisors on the campus in order to give quality input to make sure that we were operating off of the best interest as we made decisions these were the five key points through our space utilization committee that we started out with so first and foremost we wanted to make sure that we considered the needs of the student population to meet their educational behavioral and emotional needs also while making sure that we were reducing and evaluating our current space utilized we also want to make sure that unoccupied space that we were able to actually look at space in order to lease it out to offset the financial needs of the Tucson campus we usual eyes the initial data to discuss possible plans to meet the actual space compliance through the school facilities board and the
037governor's office in one of our previous board meetings we actually did discuss some of the actual minimums and obviously whenever we were discussing that what became clear was that those are bare minimums and not the ideal and I think that that's something that's important to consider as we go through this PowerPoint also with the governor's plan through the goal council five we were kind of left out on ASDB as a whole because we are an educational facility but the state as a whole has been going through this process as well and governor Ducey has put forth plans and committees in order to actually reduce state utilize space across the entire state of Arizona which led to ASDB being part of discussions and meetings with the governor's office and through that goal Council actually better utilizing
038our space as well and we have been in continuous contact with Department of Child Safety as well as other state agencies in order to look at actually leasing our buildings to them as well and we'll get into that a little bit further also we were wanting to make sure that we utilized the information to better make and better plan for our capital improvement plan and also our five-year plan I have a question yes why not a ten-year plan or a two-year plan or an 18-month plan or seven-year plan why five-year plan we wanted to start with medium to long range goals but not something that we could not accomplish or actually go in a long term that we could not foresee future items as we were able to look at our population actual decrease which
039is decreasing roughly 5% per year on the Tucson campus over the past 10 years we know a 10-year route so roughly five years gave us a good shooting point rather than going too far out with us not knowing the actual data from 20-30 years out and that's what we had at the time so that was what the determination was but it's a five-year plan to implement or five merit plan looking ahead so that particular item is a five-year plan for actual CIP which is capital improvement so not a five-year plan for how we're going to lease but a five-year plan on how we're going to maintain our buildings so this was the original goal of the committee we're not what was meant to be presented to the board at first okay back there yep okay
040so the items that we wanted to actually bring forward to the board for more of your consideration based on the information was the present information which is the types of buildings that we have on campus and also the space requirements we have short term goals our benchmarks that the committee originally set up for actually reducing space in order to be closed leased out or demolished and then also the leasing opportunities we have our current progress within them and then also some long-term goals and considerations that we're also looking at now for your consideration so this goes much more into what you were more interested in during the last board meeting so when we consider building types the Tucson campus is not just a school the Tucson campus isn't purpose facility just says we said with
041mr. Howell we have space that's rented out to the community already at this time we have educational space dormitory space as well as a broad of other space that we use on the campus as you can see the educational space is roughly one hundred forty six thousand square feet dormitory is seventy three thousand offices about 126 thousand for a total of just short of 350 thousand square feet of total now this is prior to any consolidation so this is just the bare numbers now regarding a arizona revised statute 15 2011 and as well as the school facilities board as well as the governor's mandate when we're looking at office space we have a new mandate that any new office space that we create or look at have a 200 square foot maximum and that's for
042any new space the current occupied space that is what it is but as we were going through and looking at buildings we definitely want to make sure that even our current space tried to meet those same goals and if you've ever been in a 200 square foot office you realize that that's more than enough space for most office people we do have some exceptions to that whenever we were looking at office space when we had people that had specialized tasks say an audiologist or someone within the visually impaired community and their spatial needs they might need different items based on their needs when we're looking at the actual square footage for the school facilities we had this is from the school facilities board so this is their bare minimums and as mr. Manoli pointed out
043previously it's not enough to actually do quality education but it is our bare minimums that we have to require to so with that information with the number of students we had it became quite clear to the spatialization committee that we needed to reduce space but the question was how much and then this was what the spatialization Committee as well as superintendent Reichman and assistant superintendent Rex we were able to come up with as just a good starting point for us to look at and you know initial goal there's no point making a plan if you don't have a goal so when we were looking at that the dormitory space we wanted to reduce 30,000 square feet of that seventy 25,000 of education 40,000 of office reducing roughly 95,000 square feet or 27 percent of our
044campus that was the initial goal on the last board meeting you did actually received a very similar item to this which is what we've currently closed already and actually within the the process to be able to lease out so this is not just what this is a snippet of the whole that we've already actually closed as we've been going through this process but currently we have roughly thirty thousand five hundred square feet that is viable space that with some tenant improvement could be utilized for leasing and this we're looking at having available by October 1st now granted that is just what we would have available the plan to actually implement and the additional considerations that we need to move forward to actually leasing are still in the very baby stages as we get onto this
045process the reason being is that we still want to make sure that we work with the attorney general's office that we're following all the laws because this is something that not only other state agencies are very new to this is all something that has never been done in a school to my knowledge of actually leasing out buildings on the campus that we actually reside second phases and actually kind of a long term short shot that we're looking for looking at the education side we're actually planning on closing the high school over the course of this summer some additional items that we need to do is such as build a science lab in the middle school we're in the process of actually quoting and designing that as we speak and also continued effort within the space
046utilization committee to meet further goals and additional goals that would probably be set forth obviously by the board as we move through the education I'm sorry so if you rented it to another state agency then that wouldn't seemingly have as many obstacles as running it to an outside entity correct it is absolutely correct so you have this huge tenant called you've a just east us it would seem that that would be a very natural progression to be a tenant and absent get over some of these obstacles as compared to a private tenant right absolutely and if they are a state agency through the governor's office it would be a direct transfer from Avis so the ability to transfer funds from one agent to the next there's a lot of Road barriers there that would be
047cut out immediately so our ideal goal would be to market first and foremost to the state because not only does it provide ASDB with additional revenue it helps offset the state because we could offer a reduced price for those agencies and they get a better deal as well so the state overall wins by renting from itself can I just also chime in and say you know you know based on the population of students that are served on that campus looking at entities other state entities like division of developmental disabilities state VR vocational rehabilitation we're serving those students anyway it would really be kind of nice to have a office on campus in my mind absolutely there's also organizations that are also serve ASDB or have very close relations to the visually impaired deaf community that
048would be very beneficial to have on our campus to lease out those buildings too as well so those will be our primary choices and obviously the least obstacles or barriers of entry into that process but the change of culture that we have to start to even have them consider coming on to our campus is even a barrier there because for example when the state started looking at space utilization we were wiped off the board as even state buildings to be considered so now we're just breaking into the state entity saying look we're here we're available we want you here we would rather have you here than an outside entity we have lots of space that we would like you to consider so you're absolutely right that that would be our primary choice just thinking from
049a service standpoint as well as most of those agency employees have to be fingerprint clearance at anyway and it would might bring down one of those barriers absolutely absolutely I think we're all right on the same page any other questions before we proceed okay so the next I was able to turn over to the board for consideration also for you to have on your information are the educational dormitory and other support building breakdowns as you can see for this spreadsheet you can see the age multiplier it's actually off by a couple years because this data that we get from ATO a building construction services you can see the construction year the FY 18 building renewal and FY 19 so building renewal are monies that we receive from ATO a that are appropriated to us to
050extend the life of the building now these are not money as we received this is the calculation based on the age of the building the size of the building that a do a building renewal we need to give to us to produce to do capital improvement plans or tenant improvement plans on the building we do not get nearly that amount no one would say it's nearly close to that amount so the original purpose behind the space utilization committee was by leasing buildings out we could offset the cost of the capital improvement on our buildings due to the fact of how how much deferred maintenance has been done throughout 20 30 40 years as you can see within the campus at each of the building you have the gross square footage as well as you can
051see the added total the scheduled for removal for example on this one which is the bath house which is a very underutilized and very neglected building from 42 years of being pushed off to the edge of building ruin all needs we have our total to be closed or leased and are also included the total operational classroom and total support I'd like to also make note and draw your attention to total classroom as we close down we would only have sixty two thousand square feet of actual education space that would essentially be the high school middle school up sorry excuse me the high school would be closed middle school elementary school as well as the out I believe Clifford Building was included into that as Clifford we were able to consolidate the birth to five our
052birth to three program early childhood as well as preschool into that one building so that has become completely educational as a birth to five program through this process of space utilization and moving people around on the campus whenever we take a look at the total number of being closed which is the high school being closed we're looking at a 14 percent closure in education space dormitory space I'd like to make note at the bottom there is Apache and swirl on yucca dormitories both of those have been repurposed into operational as in office space Apache is now space that is utilized for agency resources which includes the finance department as well as the IT department now in addition this view this means that we are only currently actively using Maricopa Pima manzanita and Ocotillo Navajo is
053being repurposed also as a dormitory support building in order to utilize space for the dormitory activities outside of the dorm we're also using that as a possible option for additional office spaces needed for agency needs when we look at the total dormitory space at 73,000 the option to closed or lease which would be the Pima dormitory a fourteen thousand as well as another twenty thousand or roughly twenty thousand to be repurposed we're looking at a forty five percent reduction in dormitory space this year that's where we're at so far I like to comment it's just Shelly miss Shelly so I'm [Music] confused about the terminology that you're using when you say clothes does that mean you're renting it out it's closed for good it's no longer in use do you mind explaining that absolutely so
054a closure in our minds is the building is not to be occupied it will receive minimal maintenance needs in order to maintain the building structure but it will not receive the same level of care as an occupied building with with tenants in it a leased building is a building that would be identified to be leased out to a third party individual no longer to be utilized by a stb for our needs but would be utilized to actually generate income in order to offset our financially needs okay when you're closing the building you're not using the building there's no plans to reopen the building and it will not be in use correct that is correct and the reason some of those buildings have been identified - before closure is either due to the fact of the
055amount of tenant improvement that would need to be invested into that building due to a DA requirements a prime example that would be the vocational building on our campus it's a two-story building that swamped cold that doesn't have an elevator that was built in the 1950s that has the abatement needs on asbestos needs just to bring that up would be a million dollars plus so the amount of capital we would need to invest into that in order to bring that up to a leasing point it's just not a very feasible option as time goes on if we had additional funds to do that absolutely that building could be scheduled for that for future plans but within a five-year period I would recommend that we keep it close in order to reduce not only building safety
056but also possibility of also saving money on utility costs energy etc okay thank you our yes Mike Gordon looking at the educational breakdown the dorm park and the far right column there's there's a number say for Clifford preschool there's 146,000 what what what does that column me in the top in the top right of the education space 146,000 so if I'm a double column yeah yeah if you add up the so the total education space if you were to add up all the gross square footage of each of the buildings on that sheet that's the total square footage for that so the schedule to be removed that's 146,000 1406 square feet that one I pulled from the bathhouse as you can see that's 1406 406 square feet that one was pulled up from there the
057high school option to closed lease and what I mean by option of closed release is that that is the option of the board to make that decision of whether or not we were to lease that out it is in the best interest for us to at least close it to save on utility costs as we are able to better utilize space in the middle school in elementary school to have all of our students in those two buildings so the plan right now is to move middle school into elementary school so that way you will have elementary middle school and then high school will move into middle school will have to obviously rename the buildings and then better utilize those there and so right now the capital in order to do that is some quotes that
058were now just preliminary working on for a science lab inside the middle school as you go down that line total operational I broke those out and maybe it would be best for us as we work through this process I can share more details exactly which building goes into which category and why I placed it there also on the very bottom of that I forgot to point out that roughly after we closed the high school each student will have a 430 square feet and so considering a minimum of 100 250 were well above our minimum stand point but it would be in my opinion a reasonable number of square footage if we wanted to reduce it further it would be additional a tenant improvements to additional capital to be invested in order to put up walls
059and doors fire sprinkler fire alarm etc would be needed in order to make smaller classrooms within the building in order to reduce that and possibly put people into a more or the building but with the resources we had on hand we utilized the schools as they were and then we're able to reorganize classrooms and use each classroom within a building kind of packing the can so to speak of what it is without having to draw more lines this last sheet is a bit hard to see and I think it'd be best to kind of go over it quickly over on the right hand side we have scheduled for office support other this is everything else on the campus and as you can see there are everything from a spray booth to that vocational building I
060was talking about the museum which is actually the old superintendent's house classroom Kachina building there are multiple buildings on here that are kind of the leftovers that are not education or dormitory that inc comprises one hundred twenty-six thousand square feet option scheduled for removal thirteen thousand square feet that is one of our buildings that would be the living portable which superintendent Reichman has spent a few nights in and knows firsthand walking through that building that it is not of the best condition that is an old portable building and needs to be removed and then we have to option to close or lease additional buildings within that which we're in the previous slide regarding where our current progress is giving us total office space total support space total other which are four examples the Berger Performing
061Arts Center is it definitely another when we look at closure release we're looking at a 13% reduction within those buildings as well is there expertise within the state or somewhere so you described a two-story building with the swamp cooler and express this it sounds like to me a bulldozer is probably the only thing it really needs so is there somebody who gives that advice absolutely you did because I mean it sounds like to me it's a demo but I their advice was was is that it is built like a no other building is built like a 1950's building anymore it is best to paint the building leave it as is until there would be funds because the amount of money to demo it the state would rather invest money on improving buildings that people are
062going to use then spend money on a building that's not going to hurt anybody so they just want to contain the asbestos and essentially lock up the building paint it walk away and ASDB we don't have the funds in order to spend a million dollars just to remove a building that isn't harming anyone how much it costs to demo that was some rough estimates we didn't get in those were budgetary numbers they didn't give exact quotes due to the amount of money that we just walking through the building so and when we're on the Tucson campus I will be more than happy to walk you through each one of those buildings to show you but that's essentially a liability on our books due to the construction of the building people inside of the building it
063would be a liability on the outside of the building there was no fear of the building falling down or having any structural issues yes yet yet and so that becomes that classic wait with the state of oh look it's finally falling down it is finally that risk hazard now they'll finally pay the money into it that we all experience all too well within the agency but in at this time when we petition for funds to remove that third denied at this point not the answer we're all hoping for though excuse me Albert yes sir Mike Gordon uh how how large is that property is fifty four acres not three hundred forty six thousand square feet and I believe it was thirty structures total that includes the swimming pool so it is substantial in size any
064other questions thank you very much okay would you like to go through the remainder of it oh I'm sorry I thought there's there's more there's more do we have time my apologies on this one so I'd like to point out where our current progress is to our benchmarks from what we originally were going for dormitory reduced 33,000 square feet surpassing the benchmarked by 3,000 square feet the high school closure gave us 21,000 were short on education space being closed to meet our benchmark by Florida 4,000 office support etc closed or will have available for lease identified for at least another thirty thousand this gives us just short ten thousand of our goal which means that we are about probably twenty four percent twenty three percent closed up or available for lease on this campus by
065October first so this gives us our leasing opportunities so currently available Kachina driver's quarters formerly transportation the maintenance building Pima dormitory and an available July 1st the high school giving us total available for lease with minimal tenant improvement of 50 thousand square feet this map here shows where those buildings are located as we went through that process we made sure that we identified core buildings that could not be closed such as a cafeteria or a school and made sure that those were ones that we were to move people into and the buildings on the outskirts of the campus were more viable for leasing opportunities the ones circled so buildings 11 which is Kachina 21 which is Pima 13 which is the maintenance garage 24 which is the drivers quarters or transportation and number 9 which
066is the high school all these are on the essentially pullin the perimeter of the campus giving us a good option in order to lease those out to control security also two we had take into consideration the concerns presented forward already this leads us to something that has already been voted on just shortly which is the Arizona revised statute 15 - 13 23 which is already we are renting out and in many ways leasing the b-pack at this time and other short-term leases or rentals on the campus and those monies are obviously kept in an enterprise fund which may be used only for the cost associated with operating the facilities for the purpose of which the monies were received so the way that the current law reads according to my understanding is to make sure that
067the money that we receive from this stays within the campus that we are not using it for other purposes that it's meant for that same student four-seat those to make sure our classrooms are up to date once again because this is very uncharted territory this would still need to be reviewed by the attorney general's office we still have a lot of other work in order to see how those funds would work as we go through this process so lastly and as we wrap up here thank you for the time items to consider as we already said who will we lease to we already kind of touched onto that we would obviously have our preferred lease Lee sees other state agencies what restrictions would we apply to make sure that we consider those items asked to
068access control fingerprints other clearances that we would like to consider how much would we charge per square foot within your board documents I included within roughly a one-mile radius on that excel sheet the current going rate for each lease and currently within one mile there's roughly 19 leases available around the arc campus which are flex flex buildings office spaces I did not include commercial and they range anywhere from roughly $6 a square foot all the way up to $25 a square foot giving us an average of 1690 and looking at 50,000 square feet you're looking at anywhere from you know anywhere around $400,000 a year up to $800,000 a year leasing potential with that being said the belief that we would lease out all 50,000 square feet for $16 a square foot is not logical
069or reasonable but are there some strong opportunities as long as it's done correctly as we make these considerations as we make these decisions and move forward with this there are options and availabilities for us to be able to offset the cost of this campus either way even if we do not lease out these buildings those buildings will be closed we will see some return on our investment of time based on just utilities alone we're also seeing some improvements just in the overall operation by for example Clifford now being birthed a five buildings so now we have early childhood and preschool in that building or for example having business services in i.t located in the same building or operations all within one building this creates a much better and more efficient environment for us to operate
070in the other thing that we may must make parent and also consider as we go through this process is that we stay true to the history and meaning of ASDB to provide the best education to deafblind HIV eye and deafblind students that we always maintain our student first ethos as we go through this process so are there good opportunities for us here absolutely but it cannot be at the cost of student safety security or their well-being of Education and I thank you for your time and if you have any other questions I'm free to answer them and I know that this needs to go that this is okay I know this needs to go to the AG but as far as reinvesting those monies into the agency would it be the agency as a whole
071or only the Tucson campus at this time I think that that would be for the a chief to determine right now the way that the monies are used for example in the Berger Performing Arts Center that fund that's an enterprise fund that is managed through the finance department and it's used only for the Berger Performing Arts granted we would have to get a decision from the AG on that thank you very much thank you next is 7.01 call to the public for any comments ok 7.02 agenda items for the next board meeting any board members or anybody have any agenda items that they would like to say I make a comment I'll be meeting with superintendent Reichman and we would expect to discuss her contract at the next meeting yes okay thank you you need
072the evaluation before you can okay not no specific agenda okay action item 8.01 a German I make a motion we adjourn second then I second it high post all right we're adjourned thank you very much we'll see you in September everybody not yet I know there's more than the board whoever else is not we are going to take a 15-minute break and will regain well you can eat or do whatever and we'll start meeting at 5:30