Baboquivari Unified School District Regular Board Meeting May 12th, 2026

001Uh this evening we're going to conduct the district public hearing prior to our actual governing board meeting. So I'll go ahead and call to order the WA Kamakun district public hearing for May 12, 2026. Turn over to Mr. Sabala for roll call. Make sure your mics are on. Board members, please. >> All those present. Juan Bundi. Kathleen Vance >> Dion Leonard >> present Stevens >> that completes roll. >> Okay, we do have a quorum. We continue with this evening's agenda. Routine business is the approval of the public hearing agenda without objection. A motion to approve. Is there a second? >> I'll second. >> Second by Miss Dion Leonard. >> All those in favor of the motion. >> Kathleen Vance. >> Dion Leonard. >> Motion carries. Number four, information items this evening evening. And letter A

002is the public hearing on proposed school district FY 2026 expenditure budget revision number one. Turn over to Miss Clementina Carla. >> Good evening everyone. Good evening President Buendia, board members, Superintendent Diaz, and everybody here, colleagues. Um, every year we have to revise our budget according to the most recent ADM. Um in December we have an opportunity to revise our budget if we are over budget which we were not. So that means that now right before the fiscal year is over we are required to do our revision please the budget revision will impact M which is maintenance and operations classroom site fund district additional assistance and special projects. As you can see on this page, the M budget is where much of the daily expenditures take place, including salaries, benefit, supplies, utilities, maintenance, and repairs, and

003other miscellaneous expenditures, which are not of a capital nature. As you can see, our um revenue control limit increased by $675,61. Um when we do the adopted budget, it's a projection and we try to be very conservative. For the DAA, there was a reduction of $794. The ballot budget balance carry forward we had estimated would be $475,000. However, uh we had $583,216 in carry forward, which was an increase of $182 $18,216. And on page seven on line 10, we had additional funding of $156,15, a total of $939,38, almost a million dollar increase for the classroom site fund because we do it on projections and when we do the the adopted budget, we do it when the fiscal year is not quite over. We did have a difference and it was an increase of $298,240 and

004all monies from this fund must be spent in accordance with the district's approved Prop 301 plan. Then we had special revenues um federal again projected um federal and state grants and there was a increase in federal grants of $490,120 and an increase in state grants of $2,969. And that's the summary of the budget changes. Are there any questions? questions from the board. And again, this is a public hearing. If there are any questions from the floor, from any parent or any interested individual, this is your opportunity to ask uh board members any questions on the budget revision. Go ahead, Mrs. Spence. >> No, I don't have any questions. >> Any questions? If not, did you have another? >> Nope, that's it. >> All righty. Excellent. Thank you so much, Miss Miss Carlo. >> Thank you.

005I will note thank you so much for your effort, everyone's effort. I I think um the difference of almost a million dollars in what we initially had adopted to what we're changing it to increase pretty good >> conservative >> very conservative. So I really appreciate that. Thank you so much everyone for the effort. >> We'll go ahead and adjourn the public hearing. Uh I'll motion. Is there a second? Second. >> Oh, second by Miss Dion. >> All those in favor of the motion. >> Kathleen Vance Leonard. >> Motion carries. >> Okay, we are journ the public hearing. Uh 5:26 p.m. We'll start our regular meeting at 5:30 just to let staff me let parents get here who were scheduled for 5:30. So, a couple minutes and we'll get our regular meeting started. There is one,

006two, three, four, five chairs at the front. If anybody wants to sit down or needs to, >> don't be afraid. Three more chairs for VIP. >> Three more chairs. Get them. Let's get them. Feel free to join us. uh whoever uh would like to sit in the front. You get to see the concert live um in pro close proximity. >> Three extra chairs in the front. Teachers, welcome. Please join us. And as we wait, we can play one video, Aaron. Um, we can play one of the uh previous videos. >> As we wait. Excellent. Every month, principles and the superintendent, we turn in a video showing what evidence we have uh showing that we're meeting our goals. You're going to see some of the evidence from previous months. So, feel free, enjoy it. This is

007what we do every month. Thank you for being here. A big random. All right. And we have zero. I know killer whales have teeth to catch their prey. And when there are they swim up to the surface and jump out of the water. We're looking at the information right now, but we got to find out. >> You can see where they are. >> And they have like the different nations. >> So, this is And you know what to say. Be bold. BB USA. Do you know? Heat. Heat. Wow. Our students are here. >> They will cheer for you as if they have won because tonight when you think about winning, I think we've all kind of We're here. We ain't in school. We ain't doing nothing. >> All right. Apologies on cutting the video short.

008We'll go ahead and get tonight's meeting started. Um again, governing board president call the meeting to order. Today's date is Tuesday, May 12th, 2026. As I call the meeting to order, I do want to of course take a moment to acknowledge and express the district board the dis the board's support for the district's overall vision and mission statements. Again, if you're not aware, our vision statement is our students will be loved, encouraged, and prepared to take on the world by embracing our HIMD. Our mission statement is we create healthy, inspiring, motivating, developing, achieving graduates. And our purpose statement is we create positive academic impact on every child's life every day with an additional commitment to support the alum culture and language. And with that again we want to always encourage the use of the alum

009in and as much as possible when where you feel most comfortable. Um it is definitely one of the things we want to continue to uplift not only as members of the community um but as board members who strongly support the values and the core mission of which we are uh representatives of and as guest as this school district is a guest on Tonatam land. We also want to make sure that that's an acknowledgement that we share uh on behalf of the board to this community. I'll turn it over to Mr. Sabala Faroo. Hi, >> Kathleen Vance. >> Sylvia Hendricks, >> Adam Ree Stevens, >> Dion Leonard, >> present. >> That completes roll. >> Okay, we do have a quorum. Um, we'll continue with this evening's agenda. Uh, if you are able, please stand and join

010us in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Let number three this evening is our routine business. Sorry. Number four this evening is our routine business. Uh letter A is the approval of the May 12th, 2026 regular meeting agenda. Board members, um I do believe the agenda is all good as presented. There's anything else, Mr. Diaz? If not, um I'll motion to approve tonight's agenda as it's presented. Is there a second? >> Second by Miss Dion Leonard. All those in favor of the motion Juan Bordos >> Katherine Vance Leonard >> Board members members letter B is the approval this evening of the April 14th board

011meeting minutes. Sorry, 2026 board meeting minutes. Uh correction. If there are no objections, a motion to approve. Is there a second? >> Second by Miss Kathleen Vance. >> All those in favor of the motion, Juan Bia. >> Kathleen Vance >> on letter >> four. >> Motion carries. >> And I just wanted to note and apologize that call to the audience isn't included on the agenda. Um >> there were no submissions. >> Okay, for the record, there are no submissions for call to the audience. this evening and we'll make sure it's on the next month's agenda for for public uh awareness. I'm sorry. I'm going to get rid of that because I'm looking at the wrong one. Number five, um we'll go ahead and move on to our information items this evening. Letter A is the

012Barber Kirby High School class of 2029 student council report. Mr. Diaz Abugas superintendent. Thank you all of you for being here tonight. Um if please help me welcome our sto from our high school, Bubble Giver High School. Let's give him a round of applause. Please join me. and please take it away. >> Uh, hi everybody. Um, I'm very nerdy for saying that. >> Um, today we're going to be doing a report on what we have done these past this school year. And uh, yeah. Uh um hi, my name is Hayes. I am the class president of uh 2029 and for this school year. >> Hello, I'm Zebra Miguel, the vice president. Hello, my name is Julia Sugendo. I am the secretary. Hello, my name is Carter Lopez and I'm the treasur. >> And our representatives

013are uh Aaliyah Antonio and Melody Sulk. Our main goals for class of 2029 were building school spirit and um raising funds for our senior year and representing our class positively. Uh we've already begun planning for our senior trip and that includes eligibility requirements. Um we set initial fundraising goals. We also held class meetings. Uh our class participated in school and community events including um our senior night, our spooky stem and stories and our And we supported the school activities through concessions and fundraisers. Um, what we've done so far was we we made a float on senior night and our Duke and Duchess were our Duke was um Justin Anton. And then our Duchess was Adrian um Anton. Uh it was it was very hard cuz you know it was wind very windy and everything and

014but we have fun. We have fun and yeah. Uh here's two photos from when we had a sale. This this top one here that's from like I think the Halloween one and the other one's from Bobo Day. Yeah. This year we made from fundraising and selling $1,262. From our middle school year, we made still have uh $1,673. In total, we have $2,93525. Um what we learned these past this school year um leadership is hard cuz cuz it's like my first time being president for you know student council. So it was like hard to arrange meetings and speak uh publicly and yeah uh planning take takes a lot of time. you know, we got to do a lot of paperwork and make sure approves it and everything. Um, communication is important. Um, we we've communicated with

015a lot of our classmates and um it was pretty hard um engagement level from our club members. It was it was a bit hard cuz it was um our like first year for student council and everything upcoming fundraisers uh events and goals for the rest of the year is what our next plan Oh, thank you. Thank you guys 100%. Uh really appreciate the presentation and I really want to take a a second to acknowledge and thank you for stepping up into leadership. It is very difficult. It's not something that everyone likes to do, but I'm really um exceptionally proud that y'all have stepped up to do it. Um it does take a lot. And I will tell you just from experience even now, this is one meeting a month, but it takes a lot of

016preparation, a lot of communication and a lot for us to sit here and try to get through much of the agenda in as quick as possible, but also so that everyone understands at the board level. And that is that does take a lot of skill. So, Hayes, Zeb, Julia, Carter, you guys are stepping into the right direction of what your future may be, could be. So, continue to do that. Um, what is your goal or where are you guys planning for your senior trip if it's in the air? >> Um, we're planning to go to uh Hawaii. >> Yeah, >> there you go. That's a good goal. Any other board members have any comments for the class? Miss Vance? >> Um, I just want to say that you're off to a good start. So keep

017continuing to move forward in that manner and get as much as uh as you can possible um students to come to your fundraisers to donate to to be there for you. So it does take a lot and it it is hard but to see that your fundraisers already have total 2,935 is great. So that means you're off to a good start and just keep doing that. I just keep continuing to move that spirit forward. Yes, >> Mr. Diaz. Sorry, >> President President, members of the board and members of the community. Let's give him a another big round of applause. It takes a lot of energy. You did great. Um, being as a president, your first time doing it. I You are doing great. Thank you all for your leadership. Hawaii is a great goal. Use

018it for your advantage. Remember that's not uh an entitlement. That's something that you earn. Use it and set some goals. Continue uh keep doing what you're doing. I want to also give another applause to the uh applause uh to our sponsor for uh showing the the the path and the way and for our our our school principles and leadership um for making this happen. I am very proud of you guys. Aloha. I'll see you guys. Aloha. Um, and Tam, thank you. Let's give him a final round of applause for the leadership. >> Thank you. >> All right, we'll continue with this evening's agenda. Letter B, sorry I'm looking at the wrong thing again, is the HIMD award. Mr. President Modia, we had two uh recommendations for the HEOD award. Please let uh help me welcome

019our uh principal from the primary, Miss Jennifer Enriquez Benson. Let's give her a round of applause for a great story coming up. And board members, please join me in the front. Good evening, President Bundia, governing board members, superintendent Diaz, and community. Uh, before I read this letter, I would like to ask all of Miss Black's students to come up. So, if you're in Miss Black's class, come on up. Miss Pete, can I get your help? >> Stand Stand over there with all of them. Okay. When we're done, we're going to make a straight line. >> You can give it to them. >> Your friends are waiting for you. >> I know. We saw you. All right, Miss Miss Black's class, can you show me active listening? Can you show me active listening? >> Show them

020a heart and listen to what is going to say. Ready? >> All right. On April 27th, 2026, Miss Black experienced a medical emergency in her kindergarten classroom. During the emergency, the kindergarten students remained calm and worked together to help their teacher. A group of students quickly ran to the office to get help while others while others stayed calm in the classroom. The students acted quickly, bravely, and responsibly during a very serious situation. Their teamwork, courage, and ability to remain calm are commendable and deserving of recognition. Today, I would like to recognize these kindergarten students with the HIMDOG and courage award for their bravery, quick thinking, and compassion toward their teacher and their classmates. Congratulations We are brave. >> We are brave. >> I can't hear you. We are brave. >> All right. Ka Henry. >>

021Ka. Kalia. Sorry. Where's >> Iie. >> Romero. >> Ivana. >> Romero is right next to the one you just handed. Ivana >> ready. >> Kayen >> right here. >> Aspen. >> We saw Aspen outside. >> Come on. >> Next one. >> Hayden. Nathan. >> Nathan. >> Senoa. >> Joandria. >> She's right in front of you. and >> Talifa follow the leader. Follow the leader. >> All right, let's give them one more round of applause. Thank you. >> Now put your hands together to please welcome our principal for our intermediate campus, Miss Julim Gay Lewis. Let's give her a nice round of applause, please. >> Good evening. I'm gonna have Sky. Hey, if I could have Skye over here, he'd be to help me. Skye. Good evening. So, I have a HIMD dog award for five

022of my teachers. I will have them come up and then I will read a letter for them so that everybody can hear. So, the Indian Oasis Intermediate Elementary School would like to nominate Neil Fuentes, Cello Flores, Cherry Bulada, Balen, Ruben, Ruben, Ruben, Irene Hiloa, >> Alan Hiloa as their time here comes to an end. I want to take a moment to honor the incredible journey they have been on. They came many miles from the Philippines, leaving behind their families, the routines, and everything familiar to them to teach here in a rural community tucked away in the middle of the desert. I'll be honest, I don't think any of you truly knew what you were signing up for. Thank goodness Tucson and Cassag Grandandy were only an hour away, right? They arrived at a time when

023things were still uncertain, when the world was still healing from COVID and we were struggling with this a shortage of teachers. They stepped forward with courage, with heart, and with the willingness to give themselves in ways that went far beyond their job description. Their dedication, enthusiasm, and commitment to our students never went unnoticed. The energy they brought from day one to the very last day made a difference that can never be measured. The impact they made on our students is priceless. Worth far more than any shoe or bag they may have collected along the way while they were here. Together, we built a culture and an environment that was truly one of a kind. The memories we created through the heat, the monsoons, the wind that felt like ice, and the shock of realizing you

024actually did need a jacket here will stay with us forever. We will miss each and every one of you. And we are deeply grateful to your families for sharing you with us and allowing you to experience the desert life in all it extremes. Thank you for your courage, your sacrifice and your heart. You came here as teachers. Please accept the shell necklaces as you are leaving as friends and family. So, the necklaces are from myself, your new friend, Flanigan, and Sky. Thank you for everything. If if I may, um just as a board member on behalf of the governing board, I know we did um share a little bit at the time that we had accepted their resignations uh which was kind of process But um I think that especially as a parent, excuse me,

025especially as a parent um but as a board member as well, but as a member of the community, my children, um they pretty much grew up with these teachers. uh at least to the degree that they've been here for the amount of years they have. And so it's it's a reality that I think that we knew was coming as a board, but as a community member, as a father, it's not one that you always want to think about too much because they truly have given as much as they could. They are thousands of miles away from home and yet they chose to be here to learn our language, to engage, to really love our children as much as we love them. And so I think that the the the impact as was noted is definitely

026going to be not only felt but remembered for a very long time. Um, I can't say how grateful I am to each of you, but I also know that as far as my children go, they'll never forget you. And I and I hope you know that I'll never let them forget you either because I think that so much of what you have done all of you um not just you yourselves that are leaving but all of our Filipino teachers that are still going to be with us but and may still be joining us is that care and kindness crosses so many boundaries of of what we think how different we are yet how similar we can be because their values match ours. their care matches ours. Their love and their consideration for not only just

027being teachers, but for being caretakers is truly truly something that I think we are truly blessed to have been able to be to have had. So, thank you so much again for your time and commitment to this district and to our wonderful children. Okay. Take a picture. with with that. Um, thank you all again so much and we'll go ahead and move on to our students of the month uh for this evening. Mr. Diaz, >> thank you for being here. Um, and and thank you for your patience. Right now um we still we have um new seats. So if you if you're in the back, we're going to start the student of the month. Please welcome please come in to find a chair that way you can hear your name and you can take better

028pictures. So at this point um as we are resettling um help me welcome one more time Miss Enriquez Benson our principal from the primary school to present our students of the month. Thank you so much for being here. >> Students if it's your first time coming when you hear your name you're going to walk forward. You're going to shake every person and he's going to be here in the front. Parents, when the students are here, we need you for the picture because you're part of the success. We want to celebrate the students, but we also want to celebrate you and the family that are here joining our students. We still have some VIP. Please join me. You don't have to pay. We don't charge extra. Go ahead. All right. Good evening. Um, our first student

029of the month is from Miss Dedra and Miss Jasmine's prek classroom, and that is Daniel Martinez. Daniel shows kindness and respect to all of his classmates. He is helpful and is and always cautious of everyone else's feelings. He actively participates in class and has shown so much growth throughout the school year. When Daniel was asked what he would like to be when he grows up, Daniel wants to be a police officer. There you go. >> Congratulations, Daniel. Please welcome Miss Pete as she presents her student with his certificate. All right. For my student of the month, I selected Kellen Hendris. Kellen has Kellen has grown so much throughout the school year. He has shown he is determined and willing and to attempt new strategies. He is kind, respectful, and always checks in on his peers.

030His storytelling brings light to the classroom. He is a great role model and leader in our class. He is always eager and willing to learn. I am proud of the progress Kellen has made this school year. Kelling has been an amazing student to have this year. Kellen wants to be a firefighter when he grows up. >> All right, for first grade we have Jude Lee Juan Ortega. Miss Hernandez said, "Jude Lee is an outstanding student who is highly motivated to learn. He comes to school ready to learn and with the positive attitude towards learning every day. He consistently excels in all his given tasks. He is a kind, friend, and supportive classmate. He is mastering all academic standards and is reading above his expected reading level. Miss Hernandez is so proud of Judley and can't

031wait to see him accomplish amazing things." When Jude Lee grows up, he would also like to be a firefighter. Our second grade student of the month is Briella Thomas is an outstanding student who consistently demonstrates a strong commitment to her education. She comes to school each day prepared, focused, and eager to learn, setting a positive tone for those around her. In the classroom, Bella actively participates in discussions, asks thoughtful questions, and contributes meaningful ideas. Bei beyond her academic strengths, Bela is also a kind and compassionate individual. She is a supportive friend who treats her peers with respect and encouragement, often going out of her way to help others feel included and valued. When she was asked what she would like to be when she grows up, she said, "I want to be a teacher when

032I grow up because I want to share what I learned today with my future students." Congratulations, Briella. I don't know why. >> Um, please welcome Miss Yazy to introduce her student of the month. >> For my student of the month, I chose Jesse Montana. Uh Jesse has shown great improvement from the beginning of the year to now. He is always coming to school with a positive attitude and is always putting his best work forward. He never fails to put a smile on his teacher's face whether it's from his tremendous work or from his jokes. He always tries his best in every subject in school and his hard work his hard work pays off. He had a huge increase in our classroom with his dibbles testing with a 45% increase from the beginning of the year

033to his end of the year evaluation. I am proud of all the progress he has gained as a student and as an individual. And when Jesse wants to grow up, he wants to be a professional soccer player. And our final award, I don't she's back there is Ruth Marquez. Here >> Ruth. >> Beautiful Ruth. She was nominated by Miss Juan in Himdog. She has demonstrated growth from the beginning of the school year. She has shown a positive contribution to the classroom and helping other students and volunteering. Ruth is first to participate in classroom discussion in AAM. Ruth is ready to say the AAM vocabulary pronunciations and will help her classmates. Ruth is motivated to learn the Aamnuk and speak it. Ruth Marquez is very disciplined and punctual and she is so proud to see her

034grow in the author class. Congratulations, Ruth. Um, please welcome Miss Beay Lewis from the intermediate campus. Good evening families. Our first student of the month will be by Dr. Flores. Dr. Flores. Tonight it is my privilege and honor to present to you the fourth grade student of the month. Serea Arinella. Serea was nominated for student of the month for consistently demonstrating responsibility, kindness, and a strong commitment to her learning. She actively participates in class, supports her peers, and models positive behavior every day. Her dedication and positive attitude make her a standout student and a great example to others. When she was asked how could she make the world a better place, she said, "I can help make the world a better place by encouraging people to take care of our environment like throwing trash and

035reducing waste. I will always be respectful and kind to others so no one gets hurt emotionally or physically." Our 14th student of the month, Sera Arinella. Thank you. Mr. Hilwa, it is my pride in honor to present to you my fifth grade student of the month for April, Camry Khalimsa. Camry is nominated for month for the month of April. She's nominated for student of the month for consistently showing responsible behavior and always trying her best in every challenge. both in learning and helping others. She is friendly, respectful to adults, and shows positive behavior while being both a good leader and a cooperative follower. She also sets a strong example of what it means to be a proud and respect AAM student. When she asked how we can make a world a better place, Camry told

036us that I want to help make the world a better place by encouraging student to attend school every day, study hard, show respect and be responsible. I'm very proud of you, Camry. Congratulations Skodinique Anna of Chugi Garin Hill, one of the sixth grade teachers. It is my pride to nominate Alia Cypriano for student of the month for sixth grade. Ally is a natural leader in the classroom who consistently steps up to support her peers through tutoring and collaboration. She ensures that her team members understand the concepts during group work, demonstrating both patience and strong communication skills. Ally takes initiative without being asked and approaches others with kindness and thoughtfulness. She is an active participant who is highly engaged in learning and consistently comes to class prepared and ready to grow. Additionally, Ally is a strong

037advocate for doing what is right. She truly embodies the mindset of when you see something, say something, showing integrity and courage in her actions. Alli's leadership, compassion, and commitment to learning make her an outstanding choice for the student of the month. She said, "I can make the world a better place by advocating for people who cannot yet speak for themselves. I will encourage others to stand up for themselves and use their voices. I will also remind people not to litter because trash can end up in the ocean and harm beautiful sea creatures. I am proud of you, Ally. Our last student for student of the month was nominated by Miss Flanigan Cataryi Ponto. She is being recognized for her kindness, hard work, positive attitude and dedication which makes her truly special. She inspires those around

038her everyday with her willingness to learn and her caring heart. Keep shining brightly and believe in yourself. You have so much potential and we are so proud of you. >> Family, please join us. our amazing teacher Martin. She wants a beautiful smile. Everyone ready? >> Thank you. And congratulations. And now, middle school, high school, Miss On. >> Good evening, President um Wendia, board members, Miss Superintendent Diaz, family, friends, and students, and everyone else here. Okay, so we're going to go ahead and start. I know our seventh grade student of the month is here. The seventh grade team names Cara Bayva Wilson as the April 2026 student of the month. Carara is the daughter of Edelyn Baya and Marcus Wilson. Carara's home villages sells. Cara is an athlete striking them out as the pitcher for the

039Sonor and Desert League champions as the Lady Cougar softball team. She is going to represent our school at the All-Star game in Aaho this Thursday. Remember that Thursday. Cara's favorite class this year is science with her favorite teacher, Miss Mary Hugh. Cara likes science because we get to do projects and fun stuff. After graduating from Baba Kibri High School, Cara plans on going to college, possibly at UCLA. Her current career goal is to become a professional athlete. Cara would like to honor and thank her parents for all their love and support. We're very proud of you, Cara. Keep working hard and moving forward. >> The eighth grade team names Aaliyah Chico student of the month for April 2026. Aaliyah's guardians are Cynthia and Martin Emanuel. Aaliyah's favorite class this year is social studies with her

040favorite teacher, Mr. Papoka. She likes the class because history is good to learn and because Mr. Papoka is a very good teacher. After graduating from Baba Secondary um high school, Aaliyah plans on going to college, possibly at ASU. Um Aaliyah's current career goal is to become a teacher. Aaliyah would like to take this opportunity to honor and thank her guardians for all their love and support. Keep up the good work, Aaliyah, and keep pushing to learn and grow as a student. All right. Thumbs up. >> Congratulations. Oh my god. again. >> Good job. Caleb Naro is the freshman class student of the month for April 2026. Caleb is the son of Tanuelo Naro. His home village is Tawa. Caleb serves as the Babakir district representative for the Donna Nation Youth Council. Caleb's favorite class this

041year is algebra 1 with his favorite teacher, Miss Sedora. He likes the class because math is interesting and because Miss Sedora is a great teacher. After graduating from Bubba High School, Caleb plans on going to college at the UOVA. Bear down. His current career goal is to become a chef or a drummer. Fun fact, if Caleb had a superpower, it would be telekinesis. Caleb would like to take the opportunity to honor and thank his mom for all her love and support. Congratulations, Caleb. Your kindness and effort make a real difference. >> Our next student isn't here, but I'm going to read it. She's watching. Um, Leah Chavez is a sophomore class student of the month for April 2026. Leah is the daughter of Ronica and Quinton Chavez. Leah's home village is San Miguel. Leah's favorite

042class this year is beginning art with Miss Roach because she enjoys creating different kinds of art on her own style and in her own way. Leah's favorite teacher this year is Mr. Me because Mr. Me knows how to motivate his students. After graduating from Baba Kiri High School, Leah plans on going to culinary school. Her current career goal is to become the next Gordon Ramsay. Leah would like to share a motivational message for her fellow students. If you want to keep the dream that you love, never let anyone say otherwise. You're doing a wonderful job, Leah. Keep growing and leading by example. Alisa Norris is the junior class student of the month for April 2026. Alisa is the daughter of Ashley Norris and granddaughter of Tara and Santino Johnson. Alasa is an athlete playing volleyball

043for the Lady Warriors. She is Miss um Wild Giwak Mushkimok first attendant. Alasa's favorite class this year is algebra 2 with Miss Sedora because Miss Dora helps her to understand and makes the math easy. Her favorite teacher this year is Miss Kaburatan because Miss Kaburan is so sweet and always brings a smile to my face. After graduating from Babok Ki High School, Alisa plans on going to college at the University of Arizona. Her current career goal is to become an ultrasound technician. Alysa would like to take this opportunity to share a quote um with her fellow student classmates from Dora and Finding Nemo. Just keep swimming. Congratulations, Alisa. Your hard work and dedication don't go unnoticed. rocks. >> Just keep swimming. Yeah, just keep swimming. And I believe Tiffany is not here, but that's it.

044Oh, and okay, so we're good. And Miss Mison, >> thank you so much. Let's give it up for Good evening, President Wendia. Good evening, uh, Superintendent Diaz, board members, community, students, and community all present. For Indian Oasis Middle and High School, for student of the month, April 2026, we have EMile Valenzuela. Indian Oasis Middle and High School would like to recognize um Ismael Valenuela as student of the month. Since transitioning to our district this school year, he has made great progress academically and personally. He attends class regularly, is respectful to staff and peers, and continues to show steady growth and responsibility. He is also excited and looking forward to participating in the Brian Brown Summer Youth Camp Foundation this summer which will provide him with additional opportunities for growth and leadership. We are proud of

045his positive attitude and the progress he continues to make at our school. With pride and warmest congratulations, Ismael, the staff of Indian Oasis Middle and High School, we are very proud of you. Rock and roll. >> Congratulations. again. >> Huh? >> Excuse me. >> Okay, that'll conclude our students of the month. Thank you so much on behalf of the board. Um it is always again our pleasure and and a deep um honor to be able to celebrate your students, our students, um the community for your achievements and especially acknowledge uh the overall effort. So it is always a pleasure and is always great to see. So you don't have to stay but you're more than welcome to. We'll continue with our agenda. Thank you. Oh, thank you. >> Okay, continue with our this evening's agenda.

046Our next item is the Barbecq Unified School District financial financial report from um Miss Clementina Carla. >> Good evening again. I hope you had an opportunity to review the student account uh student activities and auxiliary balances through April 30th, 2026. The total revenues in student activities for April were $2,53645 from prom ticket sales and concessions. The total expenditures in April were $11,832.18 for prom, senior trip, pizza for project, yes, and a field trip for the eighth grade. The ending balance for all clubs on April 30th, 2026 was $96,577.70. The student auxiliary account had revenues totaling $784.50 50 cents from activity fees and play on sports. The expenditures for the month of April total $295.84 for sports supplies and an officials fee. The ending balance for the student auxiliary fund on April 30th was $9,1442. Are

047there any questions? >> No questions, Miss Carlo. Okay. And then we also have the expenditures um through April 30th, 2026. As of April 30th, 82.90% of the budget across all funds has been expended and encumbered, leaving a remaining budget balance of 17.10%. The average expenditure percentage through March, I should say April, is 83.33%. BSD has spent 59.02% of its budget to date, not including incumbrances. Funds 570 and 691 are projected to be over budget if all incumbrances are fully expended. Fund 570 has uh sufficient cash to cover the less than 1% overage and the budget will be adjusted if necessary. With only two months remaining in the fiscal year, it is unlikely the projects associated with fund 691, which is SFB will be completed by June 30th, 2026. As a result, related incumbrances will be

048rolled forward and cleared in fiscal year 2026 during the year-end closeout process. All other expenditures remain within approved budget limits and the organization's overall financial position remains strong. Are there any questions? >> Questions from the board? >> Thank you so much, Miss Carlo. >> Thank you. >> Appreciate it. >> Moving on with the agenda this evening, uh, our barbecue unified school district principal reports. Mr. Yes, >> President Media, members of the board, members of the community. Um, again, we thank you for being here and and joining us uh in in person or virtually. Um, every month once again, our principles are highlighting how we're meeting our five goals. So, at this point, let's give it up for Miss Enriquez Benson one more time to share the highlights for this month. Go ahead, Miss Enriquez. >>

049Right. Good evening, President Wendia, governing board members, Superintendent Diaz. I have submitted my principal's report. I hope you've had the opportunity to read it. Um, we did maintain our April attendance at 90%. Thank you. Um, and then another highlight we had, um, thank you to Hedman and his staff. They did a barbecue lunch, um, in celebration of month of the young child. We had over We had about a hundred parents that RSVPd. I feel like more showed up than that. Um, but they all enjoyed it. They got to sit and have lunch with their kids. So, it was a really nice event. >> Did I miss anything? Reuben >> video. I've been walking around waiting for Thank you. I've been walking around waiting for you to shine. My love keep on passing me by. Doesn't

050feel like I belong. I'm trying to keep it alive on this side for a better confirmation. Yeah, I'm heading for the station. I can see now you try. If you will, just come along with me. You can feel no more lies dream. Take >> both of those. >> Switch. L. >> Next word is L. >> Yeah. >> W A N T. >> Next word is >> H A V E. >> Ready. B E C A U S. Thank you, Miss Enriquez Benson, for the report. Um, just want to continue to shout out you and your staff for everything you've done. And I really liked um the turnout for your um barbecue. It was talk of the town. So keep it up. >> Good evening, President Wendia, board members, Superintendent Diaz, and everybody that is here

051and online. And yes, u the barbecue chicken was really good. So thank you to Hermmon. And then um I turned in my board report. I hope you had a chance to read it. I just wanted to add that in the video when we watch it. That that is just a glimpse of what we are creating as a team. All of our teachers are helping um using the project momentum grant that we had um to create um training videos and a a training handbook for staff for next year so that we can um keep our systems that we have now in place and that hopefully they'll be able to continue next year. And so the video that you will see will be a glimpse of it towards the end. You can play it. Thank you. It

052is Time for the sixth graders versus the staff. And look how organized they are. We didn't even help them. They are doing this on their own by organizing their team. Wow. I am so impressed. I apologize is I have an opportunity for you. My mom said my mom glanced hesitantly at my dad who nodded. Go on. Um, you got I rate you 100 cuz you read with feeling, smoothness, and accurately at the targeted rate. Okay. For vocabulary, there has to be a speaker and a coach. The speaker will say the word and then tell what it means and then use it in a sentence. The coach will agree if your partner is right and then it will then they will add ideas to help your partner. >> Is everyone ready? >> Yes. Okay. >> Who's

053going to be speaker? >> So my word is despise and what I think the meaning is a lot of >> I agree. >> So my sentence for despise is that >> when my mom cooked greens and broccoli >> I despise it because I don't like greens and broccoli. >> I feel like you said this is good. Just add a little bit of more >> contact to make it better. >> Contact school clues. When my mom cook greens and broccoli, I despise it because I don't like greens and broccoli and >> and it also smelt bad and tastes bad. >> Okay, I have my word is my sentence is competit. >> Okay, so my word is attend and what I feel >> I like your I like your sentence but maybe you could add a little

054more context cl. Okay. So again, >> since we are on the day two of our cycle, our vocabulary review is going to be a little bit different when how we do day one. You can choose from among using the concept map. Draw it out, act it out or using examples or non-examples. I want you to choose a word that you all rated as plus. That means a word that you all >> No. No. >> No. Very good. So, I'm going to give you two minutes to decide. >> Why do you answer he was thinking about going off to live in some different country, have a job. He was thinking about what his dad said. last last we've done >> and uh that's where he got the idea to go live live and do a job

055somewhere else >> like in Spanish like right in like hello how are you questions or comments from the board. Miss Pay Lewis, thank you so much again for your report. Much appreciated. Miss Anubbury Secondary Campus. Hello again, um, governing board president, um, board members, superintendent Diaz, everyone in the lovely crowd. Um, I hope you had the opportunity to, um, take a look at our principal report or the principal report. Um, our highlights, and this is a big one, is we had 100% students who completed the ACT test. One thing I might add, we received our highest score in a while. Um, one of our students, it's not on there because we just received his results, but it was taken in April. Um, he received a 31 in the math component of the ACT, which is

056actually a really good score and his composite was pretty decent. So, and those are the school highlights. Just the testing. It was testing month. So go ahead, Aaron. >> And on a side note, just while we're waiting, um we did honor the juniors today for showing up during the ACT almost that first. So the first we have a ACT test day and then we had the makeup day. Um, we had one student who did not show up on the first time and then he came in when he could and then it was 100% the quickest and it's again the first time that's happened on our campus. Mhm. Thank you, Miss for the report. >> Okay. Thank you, Miss Bison. Next up, >> Miss Mazon. >> Let's give it up for Miss Mazon. Good evening, President

057Buendia, Superintendent Diaz, board members and community, and everyone uh with us virtually. Uh we have a few highlights that um I'd like to go ahead and um look over for everyone to um give um there we go. A congratulations to uh medal placements at MESA compet um competitions and uh we had a great um first year of invest team career fair. It's a grant from ASU. Um so we went over to the rec center and had a great time there um mingling and getting a lot of information from all the people present and um careers and colleges that were there. We also had a great CTE visit over at uh TOCC with Mr. Jackson. Um they had lunch for the kids. They were building things, plumbing, electric you electricians were out there. So very uh

058fun for the kids as well. And we had our hike club go over to the desert museum. And of course, thank you Miss Ance for hosting prom. Um, I will volunteer again to be the dance patrol um, next year if possible. That was a lot of fun getting the kids out in the dance floor. Um, let's see. Any other highlights that I'd like to mention? Um, if there are any questions on the board report, the rest of the board report. Then we have our video. Hey, hey. Hey, hey. And the Nikki Listo got first place in the cargo glider design challenge and then his sister Marcina Valista was named um Indois's middle high school student of the year for messa >> congratulations >> just a real quick message to all of our principles and to

059every everyone I just I wanted to say thank you so much for um I will say a lot of the students were expressly really trying to achieve uh perfect attendance because of your initiatives. Um speaking directly not only for for my own but even nephews nieces were adamant that they had to be at school because they wanted to be able to participate in those things. So thank you so much for putting that effort forward and and and finding ways to make not only school fun but to make it um um as appealing I guess if you want to say as possible as we can. Um, so I wanted to acknowledge that and thank you all so much for the effort overall throughout the year. Uh, and I didn't get and I'm sorry if I Well,

060I guess I can't. So, I'm just going to say thank you so much again for for the um presentation uh your presentations and your reports. Um, but maybe Mr. ideas. Um, and I know we do have to, um, there is still a process when it comes to graduates this year, but I just wonder if you might be able to get us at least a ballpark number of graduates this year, Mr. Diaz, later. Not we don't have to do it now because we're already beyond the secondary campus report, but um, you can just follow up with us with an email. Okay, >> absolutely. >> Thank you. voted number letter sorry letter F this evening is our our report um just for the record I'm going to go ahead and read my report I just want to

061make sure um and I know board members if you you may submit your reports in writing if you if you wish to um and of course if you don't have a report this evening not a Um but if this opens which it is not opening. So uh we'll go ahead. I I did submit my report in writing. Um and if >> okay >> opening but it's opening on the portion. >> Okay. Perfect. All right. So thank you so much. Uh, and I want to just go ahead and read my my written report um, if you hadn't had a chance to take a look at it, but over the course and I know I hadn't done a report since March. So over the course of March, April and May, uh, continuing to work closely with the

062district administration, the superintendent report, ongoing school and district needs um, including communications regarding the district operations, student support, community engagement, and maintaining a visible supportive presence for our schools and programs. During the month uh both March and April uh I do as required as a board president do sit with a superintendent to review and discuss monthly governing board agendas. Um district uh district updates um items requiring board considerations and planning. Those types of things include meetings with HRDC andor any needs where um humanly able to to participate. Um the first week of March, I also attended the awards assembly at the Indian Oasis Intermediate School in support of our students and staff. Um again, it's always encouraging to see students recognized for their hard work as we do here, but I think especially at the

063level of their campuses uh whenever we're able to want to continue to encourage the board to do so as well. Uh I was also uh especially pleased to be able to help coordinate welcoming uh Arizona State Representative for Legislative District 23, Miss Mariana Sandival uh who visited Barber Qi High School uh for the decision day uh signing event which was held on May 1st, 2026. U just to continue to express to the board as a member of the legislative committee for ASBA as well. Um, opportunities like that continue to be the highlight and really important in building relationships that really encourage and uplift not only our support of our our community, but also that that much needed relationship we need to have with our state representatives and state legislature legislators um because they do impact

064the some of the things that we do here. also continuing to support our students in as they prepare for college, their careers and military service and of course their future goals. Um so I was really glad that she was able to do so. I wasn't able to be there but I was expressly um grateful that everyone was able to come together and really um help to make her visit successful. Um, I just want to continue to say that it remains an honor to serve our students and families and staff um, and communities through my role in the governing board and I continue to take this responsibility as seriously and and remain thoughtful my consideration regarding continued service in the future. Um, it is it is quite the task and I just want to continue to

065impress my fellow board members, those of you who may not and are here. I know it is a lot. Um, I know that we're also trying to push out u recruitment for the board. Um, I I do really strongly believe that the work of the governing board is a team effort. Um, during times when the district needs support, visibility, advocacy, uh, additional assistance. It's important that board members remain engaged and present in supporting our schools and should not rest on just one individual. that strong participation and shared commitment uh helps strengthen uh this trust and communication and overall service to the district. So I do remain thankful for the opportunity to serve for the and for the continued work being done throughout Bobc Unified School District. Uh again board members we are um majority of

066us I think except for one here you go Ben um should be considering running again if if that's in your heart to do so. Um I I do it is something to really consider. Uh and I'm not saying that out of like not I'm not not saying that to to take it lightly. I think it's important for us to really be engaged and be able to give as much as we can as a board member. So I do feel like you know that it wouldn't be um be safe to say more than likely I put my name in. But it is something just to consider and I want the board members here to consider to continue to put your names in. Um, but I do also am actively also trying to recruit others if they're

067interested. I think that the the the intention is never for someone to remain in a seat like this um for longer than they need to. Um, and it's no disrespect to anyone who who may sit in a seat for longer than, you know, x amount of terms, but I do do think that a fresh perspective, new uh voices, uh different um different types of um backgrounds and and all of those good things are really important to to development overall. So, I do continue to wish everyone 100% um support and and thanks for everything that we've done over the past eight years, which it kind of blows my mind that eight years have have come and gone quickly, but it's also really exciting to see what the future may continue to hold as a board member

068and and I do want to continue to be a part of it. Um, but I just wanted to express that as a board member to the community and and at large. So, that is my report. Anything miss report? Okay, Miss Dion. All right, no worries. We'll continue with this evening's agenda, which is Is it you? I'm sorry, my thing is still spinning over here. Um, Mr. Diaz, superintendent report. Go ahead, sir. >> President Media, members of the boards and members of the community. Um, thank you again and and thank you principles for an amazing month and all of your support as well as my our directors. Buckle up. I'm going to go as fast as possible to go over many highlights uh during the month of April. Um, I want to give a shout out

069to Miss Agie Hart for another successful, beautiful workshop. We also had a very successful autism awareness workshop here at the boardroom and it was very well attended. Parents show a lot of support and members of of of the cabinet that were also present. Um parents they were um advocating and asking for more uh of those workshops. So I want to thank um for for the team to be able to bring them and and and invite the parents. It was again very well attended. Also want to take a thank our social emotional directors uh for collaboration in the anti-bullying awareness um at TOUA. Um and also um April was uh bus driver appreciation. So let's give it up for our all of our bus drivers bus aids for all of their support um for for operations.

070So I want to give a shout out uh as well as promote some of the vacancies. They have completed their um uh forklift training um in in in in in that department as well. They completed the suicide prevention. It's all of us in the district. We we play a a a big role in making sure our students they have somebody they trust. So I want to thank all of the supports from the social emotional department but also all of the departments for welcoming the uh suicide prevention training. Um also uh for the high school um coming up um SFD have has approved the weatherization. So that completely is going to transform the exterior of our school. If you have not seen the intermediate campus, I encourage members of the community to go see what it

071looks like once it's completed. Um, moving right along, I also want to give um a shout out to um the Sunrise House um or the um family and community engagement department. Um they serve for the month of April 547 students. Um we have uh about 1300 students. So kudos to the amount of students that were served about 575 families. Um there were over 1,700 items of clothing that were distributed just on that month. Um we are proud that we have identified 301 Mckin Vento students that need additional support um in how to remove obstacles. Um and I want to give also uh a shout out to a new partnership. It's caleroscope from Tucson. um and also uh for their ongoing uh donations and it they have solidified they came and visit our district but they

072they on a weekly basis they're going to be sending a load of donations of brand new clothing for our community. So thank you for the um Miss Hart for those um partnerships um social emotional learning um department. Thank you for your busy month um uh with the anti-bullying substance abuse workshops watching what um for the workshops that are on demand and and um so far we have about 258 um entries of people that are taking advantage of the on demand um uh videos and and and and um the trainings for bullying, substance abuse, uh what you should know about your teens vaping, helping students um being bullied, stay aware and involved. So again, thank you for bringing those resources to our community. And let me see, let me see. Let me see. Um also a

073shout out to transportation. They have also completed the suicide training uh suicide prevention training. Um, thank you for for that great job. And they are in prep uh completing the preparations for summer school. Thank you also to SFB for the uh cookout uh during the month of April to celebrate our our young children. Um and yeah, let's give it up. Let's give a a round of applause. Um and um I also want to um I want to thank um HRDC for the support. We Bubble Community Fire School District has completed um the the lease the new lease application. Um it took about a year and a half to be able to complete it. Now it we are almost at the at the tailed end of that process, but I want to thank everyone that has

074supported. Um I want to thank our family liaison that have supported also for the chronic absenteeism and uh the referrals that made so parents uh that they have gone through the entire process to meet with a superintendent during the month of April. Thank you for that support. Um and um I want to thank all of the staff members that participated in in the Puma in the office of the Puma County Superintendent for the USFR training. U I I I encourage any of the board members in the any upcoming meetings. It was very informative. It was six-hour training but uh it was packed with great information uh to build capacity and having said that let's play the video. It would be good just to kind of reflect at the very end after cycle three like, okay,

075this was really hard. What did we do, >> you know, to get through this book? And like like you said, they might end up three, four, five, six, seven, eight, nine, 10. You're going the wrong way. >> No, >> you're literally going the How How could you get off >> on introducing yourselves and off? That was super good. No, you got to keep trying. Keep practicing. You guys did great. Be great. BB USD. >> Thank you. >> And to wrap it up, uh members of the community, we have vacancies. Uh so if you have somebody at home uh if you want to send them over to us, we need two ground uh staff members, two custodians, and also three maintenance staff members. Um I want to also give credit and appreciate Miss Sudan for supporting

076me putting the video together with all of the events during the month, but also the collaboration with Miss Ance uh and Miss Sudan to help us have our students present in the Pima County's u um board of supervisors uh meeting. questions, comments, concerns? >> No, but I did want to make sure to expressly thank you for and I forgot to mention in my board report that you and your your staff, Miss Ant Cordon, did assist TOUA uh in making sure we had some information on cyber bullying at the uh event we hosted at Hanukkah. Um, those are the types of things I want to continue to thank you for being open and willing to to not only support but but engage in. Um, so it's good to know that that we in any capacity that

077we have, we feel empowered and and educated on some of the things that we're able to do as a school district and then lean on you all to to come to, you know, step up and and and provide what what is needed. So, I wanted to just say thank you so much. adopt it. >> Really really appreciated it and and the information was shared, Miss Gordon. Um there was very very um um there was a lot of really good um um input um regarding not only the event but also some of the information we were able to provide to help support that intended u information exchange between providing technology to our members and then what what comes with it. as far as those types of things like issues such as cyber bullying. And then uh

078I also wanted to say Mr. Diaz, I know as far as the course of the school year, we talk a lot. Uh so I wanted to thank you. I think especially for not only reading my 11 p.m. emails, but also you know taking taking the time and and can and you know really um putting always your best foot forward. I really appreciate that. >> Welcome. Of course. Any other questions or comments for superintendent? Okay. All right. Let's go ahead and continue with this evening's agenda. Uh letter H is our barbecue school district board uh request. >> President media, members of the board, members of the community. Um we're following up on uh a couple of board requests, not only from uh the previous board meeting, but uh also the one before. Um these are four

079of the board requests. Um the numbers are at the end. Um we have the technology. Um also the uh the plan of how uh Indian middle school is going to be spending uh investing the tax credit. We also have the update on on the 21st century as well as um following up on on providing additional information from the transportation department. So do me a favor. Let's give it up for Mr. Aaron Bates to provide information on the first board request. >> All right. Good evening, President Wia, board members, uh team members, and community members. Um I have a comprehensive response to the inquiry related to our student fees and uh technology distribution. Um there's a lot of information here, but I'll go over the basics. Um um we can pull up as much information as

080you all want to see. Um but um this is specifically in response to uh Chrome to some of the fees we're charging related to student technology. So um what I've done is there's a folder in there uh related to all of the supporting documentation. There's policies in there um and all of the data that I use to collect that information from on all these spreadsheets you'll see here. Um there's a master tracking sheet that includes the current uh fee breakout and statuses of all of the individual fees. um of course with names redacted. Um you'll see the parent and student technology acceptance that was on online registration for the new 2627 school year. You'll see a five-year cost history there. You'll see fees collected totals by year. Um and you also see what we have

081pending collected. Um uh district adopted fee history. So that just gives you the yearby-year history going back five years. And Chromebook individual cost by year. I think I already might have put that in there twice, but and then there's some notes on the handbook changes for the new year. Um, all right. So, supporting district policies. I just wanted to list some of the policies that are supporting the fee and collection process we have in place and will continue to have in place. Um, there's um several um these are district adopted policies that we uh follow as part of our process. So, you'll see uh policy the care of school property. So, that's just a general uh care of any types of property, whether it's a a piece of paper, um a textbook, uh computing device,

082um or a fixture on the wall. Um there's also a policy related to student uh fines and fees and charges, and that's related to any fees, uh whether it's uh sports fees, whether it's food service fees, um all of that general information. All of the J NDB uh policies are all technology specific. So you see that uh ESI that's electronic services and instruction. So there's a user agreement which we have everyone sign every year for um that's employees and students. Um you also see a policy uh for the appropriate use of tech of electronic information services and you'll see a policy for safety and the use of those services. Um, so now we're um getting into the really the root of the the ask on this review is a comprehensive review of um the fees

083and what it looks like for families. So what I did break out here is back going to 2021, you'll see all of the different uh times we've brought fees to the board in those adoptions. We actually later in the agenda have an adoption for uh the 2026 proposed fees. I am proposing some minor changes to those and you'll see that broken out there. We'll review that in that agenda item later on. But you will see there's a small there's a we're not really giving out hotspots um unless there's a specific educational need, but you'll see that cost went down um from $149 to $50. Um and that's in relation to our carrier costs for the hardware. Um you'll see the total loss for the actual laptops are going down to 300 from 389 to 380.

084Um, you'll see all of the damage fees are pretty consistent. We are adding a cleaning fee again on the new uh fees and that's just related to graffiti renewal removal or or any doodling on the devices um stickers attached to them. We see that stuff a lot. And then just a reminder too that we are moving into a position where we're giving out a lot of badges to students for you know the where's the bus app and um as well as our clever login because we have students that can use the camera to log in for the younger kids. Um all right so we'll break we'll go a little further down here and uh where the monies are directed. So this is what we've collected um and these are the current outstanding fees. So you'll

085see over the last five years we're sitting around $109,000 worth of fees that we've charged and we've collected 45,000 of that. So uh we have a lot of outstanding fees out there that are currently owed. Um so just being transparent on that and where we're at. Um what specifically are those fees uh paying for such as re uh we use that to re uh for items such as repair, replacement and software tracking, management systems, labor and disposal. So the fees are used to purchase replacement Chromebooks, uh licenses, parts, cases, software, warranties, and labor for the repairs. uh the funding currently available will be used. So all of that money that came back will be used for those same things, warranties, parts, handling, supplies, and replacement of Chromebooks. Um going a little further down here, the

086total amount of funding uh awarded, budgeted, and otherwise directed to the student technology program. At the bottom of this table, you will see well this table is just a five-year breakout. And just going back to the top of the form, you don't have to do that, Reuben, but there is one there's a Google Sheets document in there that has all of these tabs broken out in a sheet. Um, so if you want one central place to look at all the tables, you can look at that link and that link is also at the top. So you'll see our our expenditures per year and you'll see the total 5-year cost is 103,000. Um, and you'll see on average what we're spending each year. We're going to go into where the funding's coming from next. So, if

087you want to go ahead and scroll down there, please. Um, so you'll see the ESSER funds for 2122 and those were the CO relief funds that we received. Um, we we expended about 468,000 there in ESSER relief funds and the remaining uh 981,000 were from the impact aid fund. So, the actual cost of maintaining the district's one to one device model, um, same thing. that's in that sheet. And that really is just a general recap of those two things that I went over. Gives you a good summary of what that looks like. We typically every year ask for 300,000 a year to maintain the current Chromebook um and technology deployment that we have. And that includes any ESS devices that we may have to purchase um or student devices, but it's student devices only. We're

088not including uh staff equipment here. Um all right. So, moving on from there, data showing uh we oh data showing how many devices are repaired, reissued, replaced, and disposed of each year. So, there's the same thing going back to the replacement that same table we listed above. Some of this is duplicate, I think, in in those numbers, but um again, those are included in that sheet we just went over, which are the total replacement costs and what we pay per year in addition to the table that breaks out the current fees that are that are standing. All right, go ahead and scroll down a little bit more there. All right, so whether the current device fees structure is proportionate to actual district costs or whether families are carrying the an unfair share of the burden.

089So, what I wanted to list here was what our actual costs are for devices. And I went back and looked at all the purchases. You will see in that main folder, I have uh proposals and invoice copies of all of those. So, if you want to go back and look at those from directly from those vendors and those direct expenditures, they're all in there. Um, and they're individual PDFs broken out by year. So, you'll see different years listed in that um that Google Drive share. So, I want to talk specifically about the current year. you'll see a change in the current year and there's two items there towards the bottom um where it says warranty and tax. What we did for the 25 26 year for the new fleet going into next year we purchase

090Chromebooks with an additional warranty. Now what that warranty will do is is we'll repair that device due to intentional or accidental damage or any warranty issues that come up within four years of that devices's lifespan. So, so long as that device doesn't get stolen or removed from the district, we will be able to get it repaired as part of that warranty. So, what we're looking at is using the fees that we're collecting to supplement that warranty. And what that allows us to do is turn those devices around and repair them faster. We ship put them in a box, we ship them out, we get them back within 10 days, either replaced or repaired. Um, so we don't have to purchase parts anymore or have the tech staff dissecting those devices and repairing. uh each group.

091Um so one thing I wanted to add there too and I want to be transparent about the exact cost of the devices. We don't just have the cost of the device itself. We have to buy a license to manage it which is $32. That license is only good for the life of the one device. Once that device is gone or um surplused out, that license cannot be reused. Uh we have in past years purchased cases for devices. That's one thing we tried in the 23 24 and the 2425 year. We really didn't see an improvement in the situation with that. So we stopped buying those for the current year. Um you'll see of course we have to pay a tax um for those devices. So you'll see the really the device grand total there. And

092that's where again I'm proposing to adjust the the the total loss fee for the current year to be in line with what we're actually paying. So, and that's where you'll see that that reduction from 389 to 380 for the devices because that's our actual cost of replacement. Um, so of course it's our belief if um um if students care for the devices that we won't have those issues. So, um let me see that next part there. If you want to scroll down to the next section there. So um considering uh the broader question of whether moving away from the one-toone assignment model may be more appropriate and it we are feeling that it would reduce unnecessary uh financial strain on community members while still allowing students to access the technology they need for schools. So

093for the uh 202 2025 2026 year, we're going to for the new year, we're going to move away from uh the take-home Chromebook model. Schools will re uh return to maintaining classroom sets of devices unless specific uh students uh demonstrate an educational need for take-home Chromebooks. Uh Miss Maison School will remain likely in a more of a take-home model just due to the to the specifics of the school. So, like I said, we're not going to tell schools they have to from the district level do it a certain way. Um but we are recommending it um for most uh students that just come every day and go home every day that aren't in an athome model for student learning. So um teachers will facilitate so what we're doing is we're we're going to ask the

094teachers to help us out a little bit in this situation. So teachers will facilitate appropriate device usage and support student accountability regarding the care and condition of the district issued technology. students will remain responsible for damages resulted from misuse or negligence. So, that's not going to change. Um, teachers uh will be responsible for reporting damages and maintaining a system that supports successful student use of technology. The teacher agreement is linked here. So, if you don't mind clicking that link, Ruben, I would like to show everyone what that looks like. So, when we deliver a set of laptops to teachers, we're going to ask them to sign this agreement, which is stating what the what the requirements are for that for them to support that. Um, and there's a lot of things in there um that

095are that are just kind of general housekeeping items. You'll see um any student that devices that is identified as damaged, whether it's cosmetic or functional, must be reported. Um, so this is really just going to go over the fact that teachers need to let us know and also need to make sure that they have a system in place to keep those devices um in good condition. That's assigning the same one to a student every day, numbering them, reporting issues, and we are putting some requirements in there. So, say a teacher has more than three damaged, we're going to lock the cart. We're going to go to the principal and say, "We need to work out a plan with this teacher to improve this situation." And we're going to again we're the IT department is not

096in a position where we are coaching or telling teachers what to do. We're here to support the teachers. So what we're trying to do is put together what we're doing here is putting together a general guideline. Uh and it's really going to be up to the schools to work with the teachers to meet those guidelines to ensure those devices are cared for. Um, and you'll see like if you scroll, if you don't mind, scroll a little bit further down there, you'll see like a damage threshold. Um, any laptop card containing more than three or five uh damaged or non-functional devices will be uh I think we cut off some of the text there in the formatting here, but essentially we'll lock it and try to work on an improvement plan with that teacher. So, so

097we will part of that will include um what we call what I would call just a just a weekly or maybe bi-weekly inspection. If we have teachers that have, you know, consistent issues, maybe they get inspections every week. Maybe teachers that are doing well, we may only check those maybe once a month. The IT staff are going to help, we are going to go in classrooms and help support that inspection part where we provide feedback to principles on what we're finding. Um, and we may ask principles to assist us with that process, too, and maybe do their own inspections or or have a design help with those inspections. So, and again, it's going to be that constant feedback um to teachers and principles to to really try to push and minimize the damages in classrooms.

098Uh, we really do not want students using a device that even has an etch in it or one missing key. Like, it should be a student should have a device in the classroom every day that is 100% function. So all right if you want to go back to the original document there um so you will see the student handbooks um these were all this was language that was added to the student handbook. So again this is all related to the damages um expectations and uh model of of just supporting our Chromebooks and our deployments and ensuring that we're using stuff that is um functional. So it >> I think that's it. So any questions I can answer? >> No, not not partic Well, I especially want to say thank you so much for taking the

099time and putting so much effort behind it. One of the things I think about um and I'm going to lean on Miss Carlile just for a second. Um I know we go to Nafus or we participate in advocating for impact 8 and we do acknowledge that a lot of or most of our technology cost comes goes is paid through impact 8. So, especially on the side of when or if and I know we're always on on the defensive. I don't want to say defensive, but we're more or less in in in a always in a pool of maybe or maybe not when it comes to how the especially the United States Congress is or isn't filling impact 8, meaning what are you actually doing with it and where does the money go? So, I really

100do think that something like as thorough as this, even just putting together as much as when when we can or how we can on what the expenses are that we put the effort forth um as a district to be able to not only as as was as shared, but I think as a board member, um we're particularly drilled on equity um equal treatment, but being equitable in the in the way that we provide education. to all of our students. Um because those can look and do look very differently from time to time for for a lot of families. And I think we we tend to overthink that or overlook it sometimes. Um and I do want to say I've had conversations with Mr. Diaz on a number of occasions and I agree Mr. Diaz uh

101and me and Mr. Diaz don't always have to agree and I and I think that that's that's part of what makes the the relationship between he and I work and from from looking at it from from the perspective of accountability and and wanting students to understand that they are accountable. I think I it's really important for us to be teaching that responsibility and accountability on our students. But I think when we don't look at what other systems may be in place, it starts to look like like it's um if there if there isn't systems in place, it could look like they're just getting in trouble because they're I don't know, whatever may be or whatever is happening. So I really appreciate that when we look at not only the overall cost but overall what we

102are doing to try and make sure that the students have what they have what they need in order to be able to be successful. I think it's not just a student accountability problem. Um I would want to encourage Mr. ideas if we can um maybe even hear from teachers or sites uh principles in in in acknowledgement of what what is the feedback when it comes to that type of thing. I know that there are instances where as a parent, you know, you hear certain things, but I there aren't there aren't things that I feel like can't be addressed or aren't addressed. It's more or less that run-of-the-mill um frustration when it comes to how and what um students are either doing or experiencing or parents themselves who don't take the time to make sure they're

103informed about those types of issues. But I just want us to make sure that we're careful not to create policies that do unintentionally place a financial burden on our families. And I get that that tends to be the responsibility of the school district here and there. um we are it's falling sometimes on the school to have to be that parent so to speak but but I also want to make sure that we are not without making sure those systems are in place within our classroom management um responsibilities for our teachers and that again they are supported and I think what has been presented feels to me fairly um uh fair to the degree that it needs to be in in in in recognizing that that mutual responsibility um in a classroom setting. But again, I

104also don't want to make it seem as though this type of thing is neither here nor there because technology is here and our students are going to be participating in it whether we like it or not. So, I'm hopeful we can find a balance, you know, not only to hold our ST students accountable, but building stronger systems within the school system. Um, supporting the the the classroom management, supporting our school sites, um, clearer procedures, better tracking methods that were presented. So I was really took the time to to read through this because um I was the the board member who actually requested the information and I think it's only because I think when when we when parents started to hear different um information about what what is this uh device agreement mean or what does

105it say or how is it how is it the possibility that my student can or cannot participate in certain uh events, which again, I don't disagree, but I also want to make sure that we're able to present information to show them, okay, well, it's not just us imposing that. It's not just us saying, here's a bill for damages. There is a lot of other things we try to do on the other end to make sure we're not just turning that over to you as the parent. Um, so I just want to say again, thank you so much for the presentation and I'm interested to kind of hear if possible any feedback um from however that however that feedback comes to us, whether it's in in a survey, which I know we all love surveys, or

106um whether it's input from u professional development uh time that principles have with their with their teachers on some of the discussion we're having regarding this type of expense and some of the financial responsibility that we're going to also place uh not only the possibility on them but also in the sense of our students and our families. Um in 2022 it was an entirely different world and entirely different place. 2026 27 is so difficult for for families at this point as in finances. Um and I don't want us to become another burden on more on our families for something that they feel like because some will feel very adamant that they have to make sure they take care of this. So, does that mean a student goes without food for a day because we wanted

107to make sure that they paid for their fees um for their laptops or whatever it may be? And some grandparents aren't fixed incomes, don't always have that type of money. Districts are closed. Some not enough money is being actually being spend shared around. I want us to be able to find some sort of middle middle ground or balance in that. Um so if the 27 26 27 year comes and and I think Mr. Mr. debates and conversations we've had did say these are these are living developing types of things that we want to be able to if it's not working or working within mid year make changes or or you know decide in a different route but um it's truly the only reason I wanted to kind of make sure we had the information readily

108available and then um especially if we're asked of this type of information from our representatives at uh that lobby for us um for impact 8. But um I know that we do highlight that a lot within our presentations to uh our representatives. So that's pretty much all I have unless you have anything. Mr. Yes, >> President Mia >> um for clarity purposes u the request is um you would like some feedback um regarding the professional development given to our staff members in how to manage uh the equipment. Second one, feedback from teachers on what is specific information. >> Well, this is from the perspective of the district. I I'm I'm I'm taking this in the sense of what the presentation is and everything that's presented. I as a board member will like to hear what

109is that perspective or that input from our >> sites, >> teachers or sites. And the last one you want to also hear um if if this is u the the the the way that we are going to be reinforcing it a system in place when there's a hardship. Did I hear that? And I >> or families, >> it's always ex it's always we always have that. I know we do. But I think what we miss there isn't always here's what I'm going to say. Some people won't tell you that they're in a hardship. You know what I mean? They're not going to come out and say, "I'm not going to be able to pay that." Because of the pride that they have that they're going to have to make sure that they pay that. So

110whether we have a policy for hardship, I think it needs to come from a place of understanding as opposed to sending out an invoice and telling parents that your child is not going to be able to participate in promotion ceremonies because you haven't paid this bill is going to freak me out as a parent to say, "Crap, I didn't know that that was going to be something that was going to stop my kid from being able to participate. let me remove everything that I need to do this month and make sure this $149 bill is going to be paid. Where does that leave the parent or the person without even thinking that there they were in a hardship? Because nobody thinks like that. They think, let me make sure it's taken care of. That's where

111I'm thinking. >> I get it. >> Because I'm not going to go and say I'm having a hard time because nobody wants to come out and say that. Nobody wants to feel like they're a charity case. So, I want us to take the take the point of this is what's available. Here's all the information. Yes, these are fees. Yes, these are things you need to be responsible for, but also take it I mean look at it from the perspective of we're here to be supportive. We're not here to punish students to the degree that I think that sometimes they feel like that it is punishment. I appreciate that Mr. Bates also shared that students should have good equipment and that should mean not only they care about it, but we show a care in the

112overall essence of what we're providing and how we're providing it. Um, this type of information helps parents to understand that we do invest and that their responsibility too is to make sure that they're understanding that. But on the other side of that, I want us to also be understanding of the time and the place and and where we are in financial types of situations as as a community, as a low-income community, as a poverty as a povertystricken community. Um, that's just what I think we need to recognize that as all of them, we're not going to tell you that I can't do it because that's not in our nature. but we will suffer somewhere else just so that's taken care of and that's not not fair. >> And President Mona, thank you. Thank you for

113that information. Thank you for that background um as well um for the community um what I also want to point out um the that this challenge is preventable. um uh what we these type of uh fees um they are preventable um what we're trying to do and I'm inviting the community so we can collaborate and work together as to how do we continue to u teach a life skill uh which is how do take how do we take care of of of what's around and to put it into perspective also to the families what the point that I I also would like to highlight is based on the fees um that we spending every year. We could be replacing uh an old bus with a new bus or we can also is the equivalent of

114the 2% of increase that we need for teachers every single year. >> Um we only get a bucket of money. Um if we continue to collaborate and and and our put our efforts together, this is something again that is preventable. Um, and we continue to support our our our staff with providing them the the skills that they need to manage it. Uh, but this is a great opportunity that I I would like to invite our members of the community, our students and our staff because these fees are preventable. All these are preventable. Um, and definitely we will continue to work with families um and find ways in how to support them. Um but we we we will continue to find um also uh how to maximize our our funding. >> Thank you, sir. >> Mr.

115V or Miss Leonard, anything? Um I just had a question on um the information provided that it has on there that for the 2627 school year um where it says that the district's going to transition away from the take-home Chromebooks. Underneath that um it has u most students enrolled at uh um that they will continue to have take-home access to Chromebooks. So um I is there a reason why just at that campus that's um available when you know I know students are struggling at the second uh the well gave mash the high school but also um at the Indian oasis middle school where um it's sometimes the age that um they have to get stuff done um prior to them meeting that age or or before the age or you know that they need to

116get stuff done to graduate. So I was just wondering why that's there. >> Um yeah, do you mind if I had a comment real quick first? Um so what we're specifically speaking of there is of course the alternative school where we're providing services in a different methodology. So, so those students are mainly online. They're doing their classes online and there's a lot of need for them to be able to catch up on nights and weekends and students are more self-paced. So, is my understanding. So, and that's something that's really going to be up to principal Maison if that's and she will have the option to again accommodate those students or not accommodate those students. One thing I did want to mention real quick, if you look at that response on page five, um, again, just

117being very direct about this situation and what we're requesting from our schools. Um, and we have four bullet points there I just want to focus on, and that is really just being um, firm about the direction we're going. And, and uh, Mr. Uh Wendia your your question too about the response I was wanted to ask too is the feedback you want do you want that to be before we move into this model or three month maybe three months after we're into that model for that feedback question >> I'm sorry Spence, I just wanted to address this. Um Aaron has been coming out. We have met multiple times to discuss the um laptop usage and so the reason why secondary campus will not be using it is because our students don't need to be taking it

118home. The kiddos who are needing the kiddos who are in student recovery classes actually have a class in which they can use the device and if they need to do it at home. A lot of our kids are doing it on their phone. Egenuity is something they can do on their phone. Um we'll see some kiddos when they've lost their laptop and it hasn't been replaced. They're in the classroom using their phone anyway. Um but that's the reason why at this point um secondary has opted to just have it um no one would be taking it home. Obviously as it comes to a situation where we have a kiddo who really needs it that would be a one-on-one conversation we could have with Mr. Bates and the tech team and they said they would support

119whatever we requested at that time. But we have been having conversations for the last few months. And and one more note I want to mention because we are going to be moving on to adopting the the new fee schedule. One thing that we have been in a position of that we really want to firm up on is the accommodations. Um one thing that we say specifically there is teachers or students who demonstrate ongoing difficulty caring for technology or using devices in a safe manner will lose the privileges essentially. So what we don't want to be doing is accommodating a student that has a chronic issue and that student's stacking up fee after fee after fee because we have allowed some parents to go on payment plans. We issue a new device and then the second

120one gets damaged. So then that's not fair to that family because they end up with two fees. So that's something we really want to firm that up and and essentially stop reinforcing an issue that may reoccur. So um that's another thing I wanted to add to the to the table. Um, Principal Massan left, but um, she stepped out, but I was just, um, wanting to hear her thoughts on the Chromebooks not being able to be taken home being that it would affect her students who are at that Yeah. that age where they need to. >> Yeah. So, so Maison School will have the ability >> through in in any school and if we have ESS students that need an accommodation, that's going to be accommodated. Like that's not something we, you know, we'll work with

121ESS director and site principles. If we have students that have that need and that's what we're saying at district level. We're not saying you can't do it. We're just saying this is the this is what we're recommending at the district level. This is what we'd like to see at the schools. This is what we want to see reinforced. But if students again have a need, we don't want to take away we don't want to take away a tool that would accommodate that need. We want students to to be successful. >> Okay. Um I just >> I guess you know the the the whole thing the all of this is related to the equipment that's been damaged or misused. Um, so with seeing the numbers there, it does, you know, we do want to teach the

122students that there is a responsibility for those Chromebooks when they do take them home and and and the the the district is um at this point um having to pay those the costs of replacing whatever it is that needs to be replaced. Um I I think that, you know, If everyone is in agreement with the school sites that you know the teachers and the classrooms are going to be the ones responsible for making sure that those books aren't damaged or you know that they come up with a plan on how to get that done. um that it would make to me it would it would seem that each class the students in that class knowing that they might not have the ability to take those Chromebooks home that maybe they'll work a lot more in

123the classroom when they're supposed to. So, you know, that's a win-win situation right there. So, I just I just want to make sure that the the teachers are aware that they're, you know, that it is going to be a big responsibility on them. Um, but we also do want to teach the students that they're the ones that need to be responsible um for those Chromebooks. >> Miss uh Leonard, any comments? I I guess I'm just kind of wondering about the the responsibility we're asking the teachers to take on with this new thing of them having to add on additional, you know, what they're already doing for the students and and trying to educate them and to add this to it. I just feel it's a little bit I don't know. I I can't think of

124the word right now, but I just don't I I I I'm wondering if there's another way we could go about it instead of putting it all back on the teachers and and and I'm not too familiar with the staff number with in in your department, but I'm wondering if there's a way that you guys have tried to figure out how you guys could go into the classrooms and provide that education to them on how it's affecting, you know, the cost of the families and kind of getting a little bit more in there to explain the the damages that that are happening with these these Chromebooks and and the consequences of what could happen because I just think that adding this onto a teacher is just a little bit I I'm not in agreement with that

125and I just want to make that a point that I just don't think that this is a responsibility of an educator is more of a a board I guess and the school as a whole instead of just saying the teachers need to be the ones to look at all these Chromebooks to say to make these reports. So, I'm just wondering if there's another way that we could go about this. That's just my opinion. I just don't think that's something that I would want to put on an educator when they're already trying to educate our students and they're already um you know, dealing with the law in the classrooms and and that's all I'm going to say about that right now. >> Well, uh one thing just in re just in my you know I'm a

126district level um department. We are here purely as a support. Um, we're here to provide tools and provide resources for teachers. Um, we're not really in a position to tell teachers how to do things or when and why to do things. Um, a Chromebook and a technology device in the classroom is a tool just like a calculator, a textbook. Teachers have the option to use or not use those tools and schools have an option to not use those tools or use those tools. One of the things we run into that is really out of outside of my realm, and this is a this subject can go very deep, so I I apologize if I go off on tangents here, but the the model of teaching and learning we have going on in our schools and

127the types of of tools related, I would say even the learning materials drive the usage of th that technology. If we're purchasing all online resources, of course, students have to use on they have to use devices. What what I'm really trying to do with this shift is try to get the schools to be more involved in what is happening in the classroom. Um whether it's and one thing, you know, do do teachers need to have these devices all the time? Do they need to be out every day? Do those are things that we don't really get to decide or dictate to a school. We're just here to provide a device, make sure it works, and provide feedback. Now, one thing in this model that the IT department is committed to doing is providing feedback. I

128mean, that's one thing that I think we can do really well is go in classrooms and we can say, "Hey, we found stuff that's damaged. We're finding this issue consistently with one teacher. Let's work with that instructional coach being the teacher, the AP instructional coaches to try to to work on the management of it. Not so much the usage, but the management." Um, and that's something that I would love to have a resource in my department that knows that really well, but we're not really instructional. We are support. So, um, and I and I'm looking to work with principles in any way possible on this model. Um, but I think we're the one thing that that we are up against is we don't want to continue to see fees racked up for families to pay.

129And I think that's the big elephant in the room for me is trying to solve that and trying to work with schools to solve, you know, our parents from having to pay fees to replace Chromebooks and um, and have ongoing expenses in that area. So, >> one of the things I think that I want to and thank you, Miss Dion, I think it's important to hear that because it does go through my mind as well on on the fact that it would be and and I can already hear I sitting here long enough probably already hear the groans about if that's something that's going to be um another task added to an overall teachers already hectic day. However, one of the things you you hit on the head, Mr. uh Bates is that you know

130as we're as we're looking at the overall model of teaching or whatever it may be. We went we really had a really good footing foundation when a pandemic hit the entire world and we were pretty well off and able to do what we needed to do to make sure education continue and primarily due to everything that you had you and your team had put in place. But what I think we continue to do is is is and and I'm just seeing this as a as a point of from from the outside looking in. But again, this is why feedback from our teachers or our sites is really important is that maybe we continued in the way that we thought would be the best and it was 100% technology because they do get a lot of

131use and they have been getting a lot of use. They were sent home for x amount of years after even co was was done. Um and maybe we just need to really look at and focus on what other ways or means that we can continue to not only provide education but as you noted use the tools that we have to diversify the way that students are learning. Um I understand that that and and again because you said yourself it can get a lot deeper. But what I don't want is for us to be another burden on an already uh strained family situation to where I'm not going to participate in school because I already know I'm not going to be able to participate in anything going on because of these fees I can't pay. Or

132if we want students at school and we want them to be successful, we'll sit there on your phone because you messed up your laptop and now you're being punished because you didn't take care of it. You should know better. You should be held yourself accountable. I think that that's not setting a good example. was punishing kids for something that maybe and I get it that some kids maybe do do it intentionally. But if it's something outside of a a student's actual um control, then maybe the model of keeping them at the school works better and they don't get to take them home. I I didn't know they were still taking them home because I know Intermediate hasn't been taking them home for a while now. Um, but other campuses and I think as students grow

133older, you would think they would be held a little bit more responsible, but a third grader to be held accountable the way that we're wanting all of our students to be held accountable, I don't think evens out um or whatever it may be or that family member or whatever, whatever, however we want to look at it. Um, so I agree. I think this is a really good starting off point for conversation and I and I I want to say I agree. Um, I mean, I want to continue the conversation and Miss Lennon brings up a good point. Um, so I would like to hear some feedback as far as a board member. I don't know if you guys agree at least on some feedback on what we're discussing. Maybe there is a way to to

134find the middle ground or maybe this technology portion of it when it comes to student devices or devices in classrooms is a larger conversation we have where we start to phase it out or some way find a different way or model. Um, again, we we did it in response to to to a situation that happened, which we really really appreciate it. And now it's becoming a little bit more of a burden than a benefit. Um, so I don't want to be the person to say that, but it but it is and can be a strain on overall resources that we may have. Like you mentioned, Mr. ideas that amount could be used to give teachers a raise or or could be used in other means to actually directly impact some of the some of the

135things we're doing uh as and we want to be able to see as a school district. So, pros and cons. Um but I am grateful especially um Mr. Bates to you and your entire team um for putting us in a very good position that not only is this information readily available, but you have the technology that tracks and can see and can really pull this information down when necessary. Um and again, this really does help to reinforce any communications we have outside of, you know, the the realm of this meeting to say, well, they are giving it a thought. They're not just handing out invoices. they they really do take time and and put effort behind um what it is we're doing not only as families but as as as a board. So appreciate it.

136Anything else? >> That it. >> Okay. Thank you, Mr. Bates. >> Thank you. >> I lost my Hang on. My diligent board closed. >> Mr. Diaz, what's next on the agenda? >> The the next one uh it's also >> intermediate. >> It's the followup according to my order. Um it is the uh you you have made a request. says the board has made a request uh on how schools are going to use the tax credit uh funding and this is Mrs. Mason's uh the other school they have already provided. Mrs. Mason is providing >> how she's going to be using uh her funding. >> Okay, thank you. >> Miss Mason, you're Let's give it up for Miss Mason. >> Thank you. Thank you for allowing me to >> There we go. So, um, this one,

137um, specifically is a tax, uh, credit funds for high school diplomas. Um, so for Indian Oasis Middle and High School respectfully requests that we use tax credit funds to purchase high school diplomas for graduating seniors for the 2025 2026 school year. And of course, these funds will help cover graduation expenses and ensure that all graduating students receive their official diplomas at the graduation ceremony recognizing their accomplishments. We thank you for your consideration and um the support for our students and our school program. >> Thank you, Miss Mun. Appreciate the the response. >> You're welcome. Dr. Flores. >> Welcome Dr. Flores. Everyone please Dr. Flores once again 21st CCLC site coordinator for Indian Oasis Intermediate School. I submitted my presentation. I hope you had the opportunity to review it. Tonight's presentation is in response to the

138governing board's requested follow-up items on the 21st century program. Um, specifically the following data showing how students benefited from tutoring and program participation in the 21st century post data evaluation result. I wanted to go directly to the student survey result summary in slide number 10 that says one of the biggest highlights from our student survey result is that majority of our students attended the program consistently with many reporting that they attended every day or most days. Students also reported positive experiences in areas such as feeling safe, enjoying enrichment activities, and feeling supported by staff. Students also shared that the program helped improve their reading, math, writing, confidence, teamwork, and social skills. And many students also express interest and enjoyment and enrichment opportunities such as our steam, our arts, our basketball, volleyball, chess, and other hands-on

139activities. Open-ended responses reflected that students appreciated the opportunity to learn new skills, make friends, and participate in engaging activities after school. I would like to move forward to the highlight of our parent survey results summary on slide number 16. We sent invitation to class dujo a newsletter. Unfortunately, we gathered limited result but this fear matters so much. Parent feedback was also very encouraging. Parents um reported satisfaction with the program overall and expressed that their children felt safe and supported with while participating. Parents shared that the program helped improve academic performance, confidence, and participation in activities, and provided positive opportunities after school. And if you're going to read the bottom part in there, there's a parent that says the program's timing was a good fit for one parent who works 8 to 5:00 p.m. At the

140same time, parent feedback also highlighted the importance of strengthening communication regarding program schedules, enrollment, and activity information, which is an area we are committed to improving moving forward. And moving forward to staff survey results summary on slide number 26. Staff survey results showed strong positive feedback regarding organization, communication, student engagement, and overall program structure. Teachers and staff highlighted that students demonstrated academic improvement, positive behavior development, and strong participation throughout their program. and staff also provide volable recommendations for improvement including clearer expectations for each cycle orientation procedures and increasing communication and transparency with stakeholders. Moving forward to the academic growth contributed by the program slides 27 to number 32. If you can see in there, that is our um comparative result of the pre-EST and post- test per program. That is fourth grade ELA. And then

141um next is fifth grade ELA. Next is our sixth grade ELA. Moving forward to our math, fourth grade. You can see in there that the kids are grouped according to your program and you can see the growth that they had from pre-est to post test. Next are our fifth grade math. And lastly, our sixth grade math. In summary, our academic growth data compare pests and poses benchmark results across grade levels in both ELA and math. We observe movement from non-proficient to toward higher proficiency bands, demonstrating student growth and academic progress through targeted intervention, tutoring support, and enrichment opportunities provided by the program. While some grade levels demonstrated stronger growth than others, the data shows promising progress and highlights the importance of continued academic support and student engagement opportunities schoolwide. And that specific slide on slide

142number 33 that is what is the Arizona Department of Education is asking us to report showing um the number of students that improve in their class participation, classroom behavior and positive peer relationship. So we have there did not improve in changing class particip participation. We have one because if the student is already participating and has been consistently participating then some of the teachers may not did not improve because it was consistent. Improve was 56 in classroom participation 61 in classroom behavior and 62 in per relationship remain the same for um classroom participation is seven. classroom behavior um is three and positive relationship is two. Moving forward to the program strengths. Some of the identified strengths of the program included strong student engagement, positive staff student relationship, organization, communication, and opportunities for student to develop leadership,

143teamwork, creativity, and social emotional skills. Staff also noted that the balance between structure and flexibility helps students remain engaged while allowing meaningful enrichment experiences. And of course, our program will not be improved without the areas of growth on slides 35 to 36. In summary, it says as part of our commitment to continuous improvement, survey feedback also identified several areas for growth. This included expanding activity options, strengthening communication with parents regarding schedules and enrollment, increasing opportunities for engaging learning experiences, and continuing to improve overall program accessibility and organization. So, some of some of the students also says that if we could move our end time from 5:30 to 6. In closing, the 21st CS program continues to provide valuable academic support, enrichment opportunities, and positive experiences for our students and families. And I will work alongside

144with the new coordinator for the coming school year before my departure back home to ensure the program will remain committed to continuous improvement, expanding opportunities, and supporting every student academically, socially, and emotionally. It is always my pleasure to serve BSD and autonom. Thank you for your continued support to the 21st CLC. I would be happy to answer any questions. >> Thank you Dr. Forest. Awesome awesome awesome presentation. I really really do appreciate the breakdown and all the information. Uh I don't have any questions. I think I I was expressed everything that was at least asked has been pretty much answered and it it truly is um I'm very thankful for for the presentation. anything miss >> I see you know the the uh the growth and and uh the charts there and then I I

145I go back to the responses of the program and um those numbers are very low. Is there a reason for that? Um, one has five responses, a couple have seven, you know, and I don't know, um, like the staff survey, I'm sure there was like the seven responses because maybe there was only seven staff, but in the, um, in the students, there's only six responses for that pie chart. So I'm just I'm just concerned that you know the the numbers would have been different if there was more responses or or I don't know how many students >> with the student responses we have 46 students who who submitted the response and we have 13 teachers and nine of them submitted and then we could not update it anymore because we already submitted the report. So,

146but we only have 13 teachers who taught and we got seven of them responded and then we only have few parents but we tried our best to as well um send um invitations through class dujo newsletter and we're looking forward for more um responses maybe in the future but as far as we get some responses we just use it to utilize it to present it to the board of like the important feedbacks that we got so Okay, thank you for clarifying that. You know, I I I I really think this is good even though the for our students to be moving up, especially like in the e academic growth from pre-est to post test, but um I wish there was more responses so that way. But you know, it's good every everything. I mean this

147is what we like seeing is that blue and there's a lot of blue. >> Yeah. >> So um so thank you for that. >> You're welcome. >> Anything miss Leonard? >> Thank you so much Mr. App. >> Yes sir. And at this point, please help me welcome um our transportation um trio to be able to present the next um request. Let's give it up for the beline consultation. >> Good evening, President Gwendilla, distinguished members Vance and Leonard, Superintendent Diaz, Mr. Ben, colleagues, and community members. It's a pleasure to be here this evening and have an opportunity to address you. We don't get much of an opportunity to be in front of the board uh in a formal manner other than during the retreats. And so I did want to take just a little extra time

148uh this evening to introduce uh two of our other very key uh team members that will also be here to help assist in answering any questions that you may have. as your director of transportation uh s uh president Munda you indicated for the board how teamwork was so important in your report tonight and that uh really set uh with me because that is so key and that's what's key to the s success in our transportation department is the uh is the teamwork and so my role in the transportation department other than setting the vision and making sure that we hire a team that not only loves children but can also manage heavy equipment is also to make sure that we're being fiscally responsible u that our budgets are balanced that we're taking advantage of our

149warranty work and I also feel really a second role for you and that's as your fleet manager because we don't have somebody filling that position so it's my responsibility to make sure that we're keeping track of life cycle costs of your fixed assets and uh that we're getting the warranty work done and that we have adequate equipment because We like to think that we're a key part of the success of the district by having reliable on-time performance so our students are getting to school to learn. And so with that, I'd like to uh introduce Mr. Timothy Ford and give him just a moment as our assistant director to share with you some of his responsibilities and then I'll introduce uh Mr. Myignasio and then I'll jump right into the presentation. Mr. Ford. Um, hi everybody.

150Hi board. Mr. Diaz. Uh, my name is Timothy Ford. I'm the assistant director of the transportation department. Uh, I also wear a couple other hats. I also do all the routing for the department as well as our community outreach. So, us reaching out to all the schools and participating in school events and community events when possible. Uh, I also coordinate the white fleet for our department. So, all of our white fleet units, I make sure that they're being maintained, they're being inspected, and making sure that they're staying in good running condition. Um, I also, uh, I also manage most of the technology within our department. So, like route finder, our tablets, and any type of other little issues that that we might run into with our technology. >> Thank you, Mr. And then Mr. Miles

151Ignasio, who is our office manager. Uh good evening board members one. My name is Miles Agnosia. I'm the office manager for the transportation department. Uh like Timothy stated, I wear many hats. Uh I also do coordinate with the school regarding uh student behavior, student disciplinary. Uh I also work hand in hand with the ESS director regarding our ESS students. um and also engage with the community a lot regarding um feedback either negative or positive from the community and things of that nature. >> Thank you, sir. >> We also give Mr. Agnosio the title of dean of students because that is very much his responsibility. So anytime uh they spend a lot of time reviewing videos from our equipment uh if a student has cut seeds or uh you know there's some type of damage or

152that all has to be communicated not only with the schools but back to the parents and handles all the disciplinary measures. >> Miles, what did you say your title was? >> We fondly refer to him as dean of students as well. This is that's the second hat that he wears uh because he does manage uh those disciplinary issues. So, uh, in turning to our slideshow now, uh, just an overview of my presentation. I'll be talking about the current overtime trends and reductions, operational factors contributing to overtime, uh, rural transportation demands, the challenges impacting route scheduling, and the potential operational solutions and considerations. And as you know, under the operational scope, I'm not telling you anything that you don't know already. The this district is large. It just covers a large rural geographical area. The coverage

153areas is comparable to the size of the state of Connecticut. We have very long travel distances uh which significantly increase operational hours and then we do have remote pickup and drop off location which do require extended coverage. The the map that you see included there is actually our longest route and that route uh runs approximately 350 miles a day. If you jump to the next slide, I put a few more details about this extended route. Uh the driver begins at 3:50 in the morning with her pre-trip. Her route is uh concluded at 8:00 a.m. Her afternoon res noon route resumes around 1:45 in the afternoon. Again, that's her clock in time for her afternoon pre-trip. And then that route concludes usually around 700 p.m. if there aren't any traffic delays or uh any delays in

154dismissal or anything of that nature. So, the PM routes, as you may notice, if you do the math, are longer than the AM, but that's because we have the dismissal at the three campuses, which takes time for students to load. So, the estimated uh daily route miles for that is about 350. And you'll see if you do the math on that total route, that route takes 9 and a half hours roughly to complete. >> If you if is idling like a factor overall because if you're sitting somewhere, is it actual drive time that you're counting? So that that would include the time uh that the driver would be on the clock. So includes we usually give them 15 minutes for a pre-trip >> and then um then it would be drive time to campuses or

155for the PM, you know, they would go to secondary campus and then primary campus and intermediate campus loading at each one of those sites and then heading out to complete their route. A morning time, obviously they don't have that. Yeah. >> They're heading out and then they're able to drop. So roughly the morning route time is about 4 hours and 10 minutes. That same route in the afternoon is 5 hours and 15 minutes because the additional time. So that driver that one route accounts for approximately 33% of the overtime budget for the district on that route alone. And that's again because it's at 9 and a half hours. So looking at our transportation overtime trends, uh we basically with the help of Miss Carile and uh Ed, we were able to take a look at

156what some of those numbers were over time. And as you can see, we have been uh successful in having a reduction over previous years. We're pretty much consistent around 31 to $32,000 a year in overtime for our department between 2019 and the 2425 year. Uh but we have we've done the very best that we can uh to try and minimize overtime. You know, I I promised you when you brought me in as your director that I would give the department the same attention to detail just as I would as if it were my own. And I want you to know that my heart is there and I'm going to treat it the the same way, this operation the same as if it just belonged to Mr. B. And so we've done our very best to

157to reduce that time. And if we jump to the next slide, you'll see the year-to- date reduction. And if you jump right to the corner, you can see for the school year uh fiscal year 19, the overtime for our department was the 31,523. Um 2025, the 31,843. And then for fiscal year 26, you can see we've dropped to 21,655. And we're probably going to end the year since we're very close to the end already, very close to that number. So the key factors influencing uh the overtime again is just the large area rural area that we service uh the extended route durations and the total mileage that we're doing. Uh after school activities and athletic transportation also have an impact because again those activity routes are going into the same areas. Um uh driver scheduling

158uh uh is also has to impact driver coverage in those scheduling demands. vehicle maintenance and operational support impacts it as well along with compliance and training responsibilities. We jump to the next slide. Um many of the drivers assigned to the shorter daytime routes which we have tried to do as best as possible also provide that after school uh activity transportation. We do that to try and balance out those hours for them so that the drivers in a effort to be fair can get close to their 40 hours uh of working uh per week. Um, the activity schedules often extend transportation operations into the evening hours. I think the latest bus gets back in around 9 9:00 p.m. Uh, maintaining extracurricular transportation ensures continued student participation and opportunities. I'm very proud to tell you we have

159not uh turned down any trip. I'm hoping that we never have to be in a position where, you know, we just have a driver that's close to overtime and we say, "Oh gosh, you're going to go into overtime, so we're not going to provide that trip for the students." I don't ever want to be in that position. And so, our priority, as I've committed to you, is always to put our students first. Again, trying to balance everything as much as possible. If we have a driver available that's not in overtime, we would choose that driver first. uh but if we'd have no one else and the the there is no flexibility then we would prefer to send a driver that may get into overtime as to not be able to provide the trip. So under

160our operational considerations uh long morning routes cannot always be paired with the shorter afternoon assignments. Uh drivers assigned to the shorter routes frequently support those afternoon activity uh hours and that coverage. uh midday field trips also impact the overall uh driver hours if we have a field trip and then again that route balancing must account for the coverage safety and the operational continuity. So, some of the potential uh overtime reduction strategies uh for discussion uh would be to potentially reduce the transportation coverage areas for student pickup locations if you did some consolidation uh perhaps families brought their uh students into a more centralized pickup location. Um hiring additional drivers to increase staffing flexibility. Expanding route structures to distribute operational workload. uh limiting driver participation in midday field trips or uh continuing of course to review

161route efficiencies and scheduling coordination. So the considerations that we would talk about then on the next slide associated with those proposals um again reducing the coverage may impact transportation accessibilities for the families. We could hire additional drivers and expanding routes, but there would be an increase in operational costs that would more than offset uh the savings of the overtime. Uh if we were to limit uh midday field trips, that could affect our opportunities for some of our youth to participate in activities if we tie that to again uh drivers not getting into overtime. And then of course any scheduling adjustments that we make must continue to support our student transportation reliability. We need to be reliable. We have to be consistent. We have to be on time. Uh a suggestion was made. Well, maybe we

162could take a driver that was on one of those longer routes and split it and have like a AM driver and then a PM driver. But I don't really like that. It may there could be some marginal savings, but our drivers bond with our children. They know them. And when you have inconsistency between drivers driving routes, then that puts the children in a position, you know, the afternoon driver may give have a certain rule, the morning driver would have a different rule, and it creates inconsistency for them. So there could be some savings from that, but in my opinion, it wouldn't be preferred because I don't think that's putting the kids interest first. So, our department is committed to continue actively review our operational and financial efficiencies resulting in uh effective resource management. Uh our

163student safety and transportation reliability remain our very top priority. And then all of our operational decisions will continue to balance the service needs, staffing, and fiscal responsibility. So again, uh, in closing, our overtime reductions reflect the effective operational demands required while maintaining safe, reliable, and consistent transportation services across a large rural district. I don't see our overtime going up, but I think that the overtime that we're using now is a wise investment for the district. And with that, I'd be happy to answer any questions or recommend respond to any recommendations you may have. >> Mr. B, there's a couple of links on here, but we don't have access to those links. Is that information that could be is it important information to >> Is that important information, Mr. Timothy? Yeah, because we can't access it.

164If it's information to view, then you can share it when you have time. But um thank you for bringing up the the the consideration about an AM and a PM driver. I was that was something I was thinking about. Um, and I think overall just being able to look at and see and again thank you for the time and effort uh to put the presentation together majority of the conversation or the communication that we get especially is that um that justification is always required and being able to look at your school year totals and now being able to see the kickoff was seeing it in the report to say overtime for transportation is this amount. Being able to look at this in a thorough report to see it's actually coming down in an effort that

165you you've been making for us makes me as a board member feel a little bit more better. And again, it's not something that I would say is is what it's probably not something we ever asked for because it probably wasn't something that was ever really presented in that way. So, of course, and I want to say thank you again for um um I don't know, putting up with me for sure in in in that response because it is concerning and it and and so I'm thankful for the thorough um presentation on what it is, what what what's causing it. Uh because we can speak to that now as a board member or is anybody ask a question? what is going on with you guys and all of this time and all of that? Well, here

166we go. When we're empowered with that information, we can support you guys a lot better. And that's what I think I wanted that to come from. So, hopefully hopefully hopefully that's conveyed at this point. That's where >> I appreciate that. >> Of course. Um, Miss Vance or Miss Leonard? Miss Vance. Um, thank you for the report. I love it. So, but I want I really want to say thank you for all of you guys working together to make sure that our students are safe and and looking at different ways to um help the staff, you know, so that they won't be so um I think tired when they come back and and with the routes, the changing of the routes, especially that long route, you know, it does um it does this report does reflect

167the you know, the reduction in the um overtime time, but you're also making uh sure that like the activities like there there's still someone to um drive the buses and make sure that our students are safe. So, I just think you guys are doing a fantastic job on making sure that our um our uh transportation department is, you know, doing its best and what it can to make sure that our students are safer. So, thank you. Well, thank you so much for those uh remarks, Miss Vance. And you you remember as well as I do where we kind of started and with a little bifurcated system in terms of where employees compensation and everything was coming through and and all of that has been really put to rest. Uh the team has really bonded. You'd

168be very proud of your department. I'm very proud of where uh this team is going uh with that commitment. And now we're we've gone from since we've solved some of the problems like not having running buses and being super short staffed. Now that we've done that, we're able to to reach and and Tim is is kind of taking the lead on uh um building the reputation and the growth within our department for other parts of our district and community. So, the department members are now able to participate uh in in some of the community events and uh and and building more connections with the community. And I'm very excited uh to see that and very proud that we're taking that role. So, >> anything Miss Leonard? >> I just wanted to share my appreciation with

169you that you are considering the students and how the drivers do affect them and you know that having that familiar person there is really a big deal for for the students and the families because they they know the kids and they are just as important as teachers and other supporting staff members in the school district. So, I just wanted to share that with you. >> Well, on behalf of my drivers, they would all say thank you very much for that recognition and and they do. They really do bond with the youth. Uh they build those relationships. They're the first one in the morning, the last one in the afternoon, and they sometimes may see something, you know, where a student may be, you know, have some depression or just not their normal self, and they

170can pull and say, "Hey, how's everything going? Is are you doing okay? And how's school going?" Give them an opportunity to interact. And of course, we went through the suicide prevention training and everything, too. and and our drivers can very be very key and instrumental uh in hopefully recognizing anything that could potentially uh impact a student and be one of the first ones that could raise that issue and make sure that we're doing our part. So, they're really integrated as community members. >> There was information in here. Um, I guess the question would be are is there and I wouldn't know or we wouldn't know because that would be a beline function like hiring consistent hiring that's routinely open or is it just depend on the need and I only ask that because I know

171we have what we need right now right as far as you have an amount of bus drivers to routes >> we we do we we are we are adequate adequately staffed But we can always use more because uh right now we're outsourcing a lot of our field and activity trips. >> So our dedicated route drivers are not able to take advantage because we don't have enough. So if we had more drivers and we would hopefully be able at some point to start taking over uh some of our own uh field and activity trips instead of having to do the outsourcing and through attrition. And I should point out I I do want to publicly uh uh thank uh Cat Burroughs, Katherine Burroughs. She has been a faithful driver for the district. She's retiring at the

172end of this school year. >> No way. >> And uh at the thriving youthful age of well 77. She'll be 77. She's retiring this year. Um but she loves the kids. She's moving over to the thriving metropolis of Why Arizona. And don't ask me why. I don't know. I've asked her several times. I assure you couldn't just squeeze out one more year. but uh she says it's time uh but she has loved her opportunity to serve here and I just wanted to thank her publicly uh for her service to the Babaver Unified School District and the Beine team. So >> she's the she's the one bus driver my kids actually name by name. >> Oh my goodness. Yeah, naturally. Well, >> um >> we'll get you Mr. Grumple Stiltskin for next year. I don't know.

173>> Right. Um the last thing is is is there is uh still summer um like routes >> summer schools. Yes. >> And that's only for that amount of time of like four weeks. >> It's uh basically three three weeks. It's a 12 days. It's a total of 12 days. Fortunately for us during uh those months in rel relationship to the overtime, we don't have overtime costs because the uh number of stops is significantly reduced. We're running the smaller buses for the summer school program uh to help again, you know, save on fuel costs and and so we're able to design it. And then if there's areas where students are not participating, if they're not participating in the summer school program, then after the first day or two, then we start uh redlinining those stops. We

174don't go there again to reduce the miles and reduce the time that the the students are on. We used to uh and this is just a question I think in general for the summer school uh and for bus drivers in particular because if students are not here, they're not driving buses, but is there any other efforts to to see if there are any other needs that might be available for them to they're not going to get paid obviously if they're not driving. Is that correct? >> That is correct. Other than the three weeks that they're going to work for the summer school, are there any other opportunities that you all are looking at or is there interest in scheduling for? >> There most definitely is interest u you know some would be very happy. We

175we've talked with the superintendent already. If there's still some capacity in the beline budget, then uh he has approved for us to make that available for some of our drivers to come in and do some deep cleaning in the office and really tackle into the buses and get all the chewing gum off and you know some of the things that are difficult to stay ahead of during the regular year. Uh but it would be very limited. >> And then is there is there because are there any other outside or after school activ or activities that continue throughout the year that can lean on bus driving needs. If if that's a request, >> you hit your button. >> Um you're going to see in one of the um action items um some of the uh opportunities

176that were opened up and some of the some of the different staff members that were uh be supporting in in our operations maintenance and grounds over the summer as well. I just mean specifically for like bus requests. >> Bus request is um >> student activities or sports or whatever it may be. If that's >> uh we do have one camp um but it it is going to be uh privately uh >> the transportation is going to be provided um independently not through line. >> Okay. But if there was that wouldn't that order wouldn't be available? Um if there was right now we don't have nothing on the schedule. That's what I guess that's what I'm trying to say. Okay. Um there's no additional activities that will require transportation over the summer other than summer school.

177>> Okay. >> No. >> Thank you. Thank you, Mr. B. Thank you. >> If it's requested, we'll take them. We're happy to take them. >> Thank you so much. >> Appreciate it. Company board members, we'll move on with our agenda this evening. The next item is the first read of the Arizona School Board Association policy advisories. Mr. Sabala, do you want to kind of go through a quick summary? >> Gel. >> Thank you, sir. Uh again board members it's a first read go through if there's anything that you um have any issue with or these are recommendations again but it's also advisory uh from our partners at ASBA who look over uh state legislation legislation and changes that that uh are impactful or impacted. So, but if there's any questions you have, it is the

178first read of those policies um or that policy. Number six is our action items. Um Mr. Diaz, I know it's about 8:30 and considerations for your staff. If no one needs to stay, more than welcome to dismiss who you need to. >> Thank you, President Wendia, for your consideration. If the staff, they don't have any action items. Um, we wish them a great night and and and and safe trip home back home. If they do have an action item, I will request for them to stay behind so that they can answer any questions you may have. >> Have a good evening. Make sure you eat if you didn't eat. Number six is our action items this evening. Uh, letter A's, discussion and possible approval of the ratification of payroll. Sorry, sorry, sorry, wrong place. We're

179learning new agenda thing here. Sorry. Discussion and possible approval of the FY2026 expenditure budget revision number one. Miss Clementina Carla. >> Good evening. As we as I discussed and uh earlier at the hearing, um districts are able to revise the annual expenditure budgets with governing board approval minimally two times a year. The USD did not receive a a budget verification letter this fiscal year that would have required a re a revision to be submitted in December um 15, 2025. That means that we were not over budget. The fiscal year 26 adopted uh M budget was 10,44,989 and the fisc year 26 revision number one has a slight increase in ADM resulting in $675,61 increase in the revenue control limit. There is a site decrease of $794 in district additional assistance. The projected budget balance carried

180forward at the time of the budget adoption was $475,000. But after all the expenditures were finalized, the actual budget balance carried forward was $583,215, an increase of $108,260. So, if you recall, our adopted budget is a projection and we haven't finished closing out the fiscal year. Additionally, one the onetime payments on line 10 of page 7 were not factored into the budget adoption. And now that we have the real numbers, that increased the budget by $156,15. The total increase from the adopted budget to the revised budget is an overall increase of 9939,038. The weighted average daily membership was initially 1,348.861963, but as the year progressed, our student count slightly increased and the 100th day weighted average daily membership was 1470.923123124. at the time of the most recent um update from AD on April 21st and

181that was those numbers. The group B weighted add-ons were initially 191.6145 an increase to um an increase by uh 38.173 to 229.7875. And if you're not familiar with group B weighted add-ons, that's the ESS with different categories. Page three was adjusted to reflect updated carry forward amounts that resulted in 298,240 increases. That was the classroom site fund. And in addition, the federal projects budgets amounts on page six were updated increased to reflect the most current amounts provided by the director of federal and state grants. administration recommends that the BOD governing board approve the fiscal year 2026 expenditure budget revision number one as presented. >> A motion to approve the FY2026 expenditure budget revision number one as presented. Is there a second? >> Second by Miss Kathleen Vance. >> Kathleen Vance author. >> Motion carries. >>

182Next item. Sorry, I keep getting lost in here. Okay. B, discussion and possible approval of the trust FY2027 proposed rates of liability and workers compensation. Miss uh, >> I hope you had an opportunity. There was a um like information regarding um pools. If you're not familiar with the insurance pools, Babokver Unified School District has contracted with the trust since fiscal year 2001 through 2002 2001 2002 and joined the Alliance for Workers Compensation in 2012. The trust is a cooperative available to school districts across the state of Arizona um since it was established in 1986. The proposed rate for liability insurance for fiscal year 2027 is an overall increase of 3.16% or 11,526 um an increased compared to fiscal year 2026. The two largest increases are property coverage at 6.57% and general and professional liability at

1838.5%. While there were additional increases in other areas, decreases in ADM employee counts and vehicles helped reduce the overall increase to 3.16%. The Alliance workers compensation coverage decreased by 23.37% due to lower payroll totals following the conclusion of ESRE uh payroll funded stipens in prior years. This decrease represents a savings of $14,282 for fiscal year 2027. Overall, the combined impact of the liability insurance on the Alliance workers compensation coverage results in a net savings of $2,756 for fiscal year 2027. Administration recommends that the Babok Unified School District Governing Board approve the proposed rates as presented for fiscal year 2027. A motion to approve uh the barbecue right school district governing board proposed rates uh proposed rates as presented for FY2027. Apologies. >> A second. >> Second by Miss Kathleen >> B. Hi, Ben. Okay, I'm

184having trouble with this this the board, but anyway, sorry. Um, was there another item for you? >> Yes. >> Which is the next one? >> Yes. discussion and possible approval of the Southwest food west excellence. >> No, I just like standing here. >> I know, right? Agreement. >> Okay. So, Baba Kiry has contracted with food management company to operate its school lunch program for the last 22 years. Districts can enter into agreements with the management company for a one-year period with up to one four one-year extensions or amendments. The multi-year agreements is allowable by our state procurement rules. Fiscal year 2027 is the second renewal amendment with uh SFB. Soft with food service excellent has reviewed food costs and the number of meals served. There is a 4% increase to the fixed price per meals

185um which is the breakfast, lunch, meal equivalent and snack. This will not impact our parents because BSD qualifies for C community eligibility provision on all students eat for free. Administration recommends that the BSD governing board accept the food service management company renewal with Southwest food service excellence to continue a man to manage the food service program for fiscal year 2027. I just wanted to note thank you again for including the survey results and all the information on the actual um agenda item. Uh board members, if there's no questions or concerns, a motion to approve and accept the food service management company renewal with Southwest food service excellence to continue to manage our food service program for FY2027. May Dodge >> Second by Miss Kathleen Vance. >> Thank you, Miss Carlo. Oh, okay. Letter D is

186discussion and possible approval of the Barbecq Unified School District technology fees. Mr. Diaz or Mr. Bates. All right. So, this is the memo mentioning the um updated fees. Uh we have a reduction on the Chromebook fee by $10 to put it in line with the actual replacement cost. Um and you'll see the added cleaning fee. And you will also see um that we do have a lost card fee. Um continuing on the new year and >> is the is this retroactive or just going forward? >> Going forward. It'll be forward for the it will actually the plan was to go forward for fiscal year 26 27 >> so we could have it active now um but yes >> I just so >> today's date any new fees going forward >> will be this >> and

187we could technically revise existing if you >> approve it that way >> okay then uh I'll approve it that way >> okay >> um I'd like to approve Um, >> oh, sorry. There's one other reduction, the charger cost. That's in line with our actual replacement cost for the new the new year, too. So, that's another reduction, and that's a common fee. Um, so board members, just any questions? If not, uh, I'll approve with that revision as um as stated um to prior to now from prior to now. Um, so the updated knowledge of fees will be retroactive as approved from this date forward. Uh, student device agreement. I didn't see anything attached unless I'm looking at something different. >> Uh, student device agreement. attached but >> so what it is I think I just had

188the attachment on there linking to the agreement is that on there as a separate agenda item >> it is not >> okay >> can I approve it without that and we come back or is it the same one we were looking at >> I think it's the same one >> second >> yeah it should just be the fees so >> okay >> second by Miss Kathleen Vince do you understand Mrs. Okay. >> Thank you, sir. >> Ben, this is kind of hard to look at. Sorry. I'm just going through this. >> I'm like trying to when I open something, it goes somewhere else and then I got to go back to where I was. But I'm sorry. No, we'll work through it. Weird. >> Getting lost everywhere. Okay. Letter E. Discussion and possible Oh jeez,

189I'm so sorry. Discussion and possible approval amendment for professional time for coaches during athletic events. Is that what you see, Mr. Diaz? >> Okay, >> yes, President, members of the board and and members of the team. >> I'm bringing back this memo. Um, we have previously uh approved this memo uh to be able to provide um uh the the time that um our coaches have used for uh for coaching purposes. Um however, we did have one particular coach that took time without pay uh but he still went through um perform his duties as a coach. So, because it is not as part of the memo, I'm bringing this memo back. So we can compensate that one individual um for the days that took off without pay to be able to be a coach um and

190to to be able to have the evidence that it was approved by the governing board for audit purposes. Okay. So um having said that I have highlighted on this memo that changes that I have made and I'm recommending uh the amendment uh is for coach uh the coaches which in this case is a coach that to leave without pay that they will be reimbured for the hours taken at this in this case it will be a total of $1,269.73. A motion to approve the administrative clarification that coaches performing assigned duties doing school sponsored activity athletic events within their own contracted work hours shall use professional time rather than personal leave to credit back the hours taken for the 252nd school year as presented with the amendment to include the individual um as as noted. Is

191there a second? >> Second by Miss Kathleen >> B. What's up? Got lost again. Sorry. All right. Letter F discussion and possible approval to submit policy priorities for inclusion in the Arizona School Board Association 2027 political agenda. Mr. Sabala did provide us with last year's submission. Go ahead, Miss Vance. Tell us our top five priorities. >> I'll go through uh last year um or the year prior, we provided uh our top five priorities to the Arizona School Boards Association legislative committee. Number one was preserve and strengthen local control which I do feel strongly that we should maintain that um priority and and make sure that you know opposing any legislation that intends to lessen or curtail the legal authority of local school boards including their authority to approve curriculum should stand strong. Uh number two

192which we provided last year was improve outcomes for all students. um our rationale is to rethink and redefine the role and purpose of standardized testing and develop meaningful assessments and other measurable outcomes. I feel like that rationale if we maintain it um should emphasize the the students we serve especially as a state school and tribal land. But um y'all let me know what you think. Number three is the the top five priority. I'm sorry. Number the third priority item is adequately and equitably equit equitably fund district schools to at least the national medium per pupil funding. This item, if I'm remembering correctly, at the delegate assembly was it wasn't torn apart, but what it was was was taken out and it was more clearly like identified. So I think if we want to present an

193item to this type of degree, it might be in this new 2026 political agenda in a different it says it in a different way just if you're looking at it. Uh number four is adequately ad wait the same one. Okay. Number five. No, I think we went with with the majority of the first two and the last two were items that we just wanted to make sure were emphasized. So I don't have anything that jumps at me other than for sure um supporting our our local control which again it does remain a top priority for ASBA and the association but I also want to talk about possibly including a better rationale for the improved outcomes for all students. Um I think that our position Oh, here's what I want to share. So as far as

194legislative committee, the state legislation has been presenting and putting forward different types of potential law which will require board members to take eight hours of like fiscal management and responsibility type courses in order to be an eligible member for the board, which is not it's not out of the it's not something that I would say, yeah, we couldn't do without. But we get a lot of that information when it comes to ASBA and their conferences and the standards of which they provide us. But this is something that the state wants to impose on board members before you can even be a board member. So there is some push back. There is some kind of like well who gets to decide what that actually looks like and why would we why would we need to particip

195I mean not why would we need to participate but we're so diverse and so different that type of training or whatever you want to call it because it wouldn't be something that they would pay for it would be something that would just be required it kind of it's kind so there was a lot of really deep discussion about it because when we talked to the attorney general general, we have to explain to them why our buses run so long. They don't realize that out here a bus route is four or five hours. You know, it's not simple down the road type of thing. So when you're looking at different types of fiscal types of education or training, it's going to they were really getting into well how is a a Puma County Superintendent or an

196attorney general or whatever it may be um or auditor general um how is that going to be dictated? So, just an idea, I mean, just just some some context for some of the things that the legislative committee's been really looking at. Um, I was nominated, so I'm on the committees, but it's not I mean, that's just one of the things that they were discussing. So, they were really looking for input on the political agenda. Um, I guess as far as what I can provide you all as input, it definitely is important for us to pretty much maintain top one and two, but I do think the rationale on the this on the on the why um especially regarding a state school on tribal lands and our responsibility not only to to them but pitting uh

197standardized testing and lumping us into a category I think is kind of unfair and overall disadvantage to our students, but I don't know. Did you have any input on on political agenda wise? You're pretty you're pretty involved, Mr. Diaz. >> One of them, >> thank you, President Modia. I'm sorry I stepped out for a second. Um but one of them that um I believe is important for our district and the challenges that we're facing again um it is the the attendance um it's um we have over 500 kids that are chronically absent. Um and the ones that we are um uh having a challenge are students that are juniors and seniors and that coincides with the age of 16 or older. So one of the ways that um it can help us it is um

198ensure that our students remain and the parents understand and building awareness. But this will be aligned with goal number two of our district. Um and reinforce the initiative that we're trying to build awareness which is the attendance. >> Um on the the on the very top right here the first bullet. Huh? >> Purple. >> Okay. >> Uhhuh. Um I don't know what color that is but it's the first bullet on >> Sorry. And which one were you looking at? That top >> first bullet. >> Okay. Okay. increase the compuls compulsory attendance age from 16 to 18 years or the attainment of a high school diploma or GED before the age of 18. That one. >> Yes. Okay. Anything else? We don't have to do five. We can do, like I said, our top one or

199top two. >> Top one. Yeah. >> Oh, wait. The top one was preserve and strengthen local control. >> Yeah. Yeah, ladies. Yeah, sure. >> Okay. Uh, it does require an action. So, you got that though, Mr. Swallow, right? >> Yeah. >> Okay. All right. Uh we'll go ahead and approve submission as noted by board secretary for our 2027 political agenda priorities for Barber Cubid School District. Uh is there a second? >> Second by Miss Kathleen Vance. >> Motion carries. Lies discussion and possible approval. Oh, sorry. Possible action to appoint a delegate an alternate to serve at the Arizona schools delegate assembly as you know conference extends for two or three days conference the law conference is in September there's a pre-conference the regular conference and then uh we vote on two delegates to stay an

200extra day to go over the um political agenda. >> So I think it's a nice hotel. >> I'm and I believe September 12th I'm waiting for the document to come up. Okay. >> I know. Me too. >> Yeah. September 12th is the actual uh delegate assembly. >> September 12th delegate assembly >> Saturday. >> I'll make a motion to um appoint uh Juan Wendia um as delegate and an alternate um Miss Leonard. And what >> I >> And what happened? What was the second one? >> Miss Leonard, she said. >> Oh, okay. It's the alternate. >> It's really neat to to see Miss Dion. >> I don't believe that you actually have to do anything except just make yourself available unless she >> unless you will vote on our behalf, but that's rare. the lottery. >>

201Okay. Um I second the motion. >> All those in favor of the motion, Juan Bondia, >> Kathleen Vance, >> Dion Leonard. Motion carries. >> Okay. Thank you. You can vote on this thing. Ben, >> I'm sorry. What's that? >> You can vote on this thing. >> I'm trying to Yeah. get it all done. I'm learning as we go. >> That's cool. I'm sorry. I was just it playing around with it. Sorry. >> Is it Is it showing you? >> It's saying show vote. Show vote. >> Yeah. So, I'm doing the minutes now as we go. >> Okay. Maybe that's why it's telling me what the current item is. That's why it's doing it. You're doing it. >> I I'll figure it out. I will. >> It's like it it tells me the current item you're

202you're on is this one. So, okay. Sorry. All right. Here we go. Consent agenda. Without objection, a motion to approve. Is there a second? >> Second. Second by Miss Kathleen Vance. >> All those in favor of the motion. Juan Bos Kathleen >> Vance Leonard. >> Motion carries. >> Last one or at least second to last future agenda items is our July regular meeting date change. What's happen the board meeting lands on the 14th and our finance um is not going to be available that day and they have to present the new budget for the year. So, they were requesting if they could change that date from the 14th, I guess, to another Tuesday or whenever you guys are available. >> Tuesday, >> the 21st or the 7th, if those dates work for you. >> Too

203close to the start of the school year. >> Is that because that's the budget? >> No. would not impact as well. >> Okay. >> Because it will be approved um it will will be okay. >> Okay. I mean if it's okay with you 21st care for everybody that's here. Um there was u an item or there's somewhere where it says um um anything for next month's board meeting or upcoming board meetings. And I wanted to request for the month of um July and August if we if we do change the regular meeting um for July that it not be on a Tuesday. >> Okay. >> And And I don't know if we're going to come back to where we can bring up stuff for the next board meeting, but also for the month of u

204August. >> Not too July. In August, not on Tuesday. >> August. Yeah, because I'm going to uh resume the um uh the Autumn class. >> How about July 15th? >> I don't mind. I was going to say the 15th. >> Is that a Wednesday? >> Oh, >> okay. That's fine with me, >> Miss Dion. I don't I don't remember. I How am I supposed to remember? >> Uh the 22nd >> because the the 15th is the >> Oh, so the 8th >> that's a quick turnaround with >> I was just saying like the Monday >> the 13th July 13th. >> The 6th. >> I I'm just going to recommend the 13th because that's that holiday weekend and I can't guarantee what I'm going to get from everybody on time. >> Well, that is true. Is

205the 13th. Okay. >> Yeah. >> Okay. >> Uh August, the board meeting falls on the 11th. So, we can do the 10th or 12th, Monday or Wednesday. >> Either one for me, either one of those. It's just that my classes. >> I just need to know what dates you're available or who else. >> I don't have my calendar with me, but whatever date you put, I will put in my calendar. >> How about the 13th, Miss Dion? >> July 13th. Do you have that or >> Monday? I got I got that one. >> Okay. And then August 10th, you want to do Mondays or do we do a Wednesday for that one? Probably Wednesday so we can get if you need things prior to the meeting. >> Mercy. >> Okay. >> August. >> I'll put

206the memo together for June so you guys can approve them. >> August um >> did you change it? 10th. >> I thought you said 12th. Is it 10th? >> Oh, 12th. >> You want to do the 10th? It's up to the board. >> 12th's fine. >> 12th. >> August 12th. >> Okay. >> Thank you. >> So, September back to normal. >> September back to normal. She's only doing 8week program. >> Any agenda items? I know next month we have to uh do transportation contract review >> um for June. Uh are there any other item requests? So I guess in retrospect to your conversations with uh our accreditation team, is there is there effort to put together survey or input feedback type of information from as we're moving into the new year? Okay. And that can

207be whatever you guys determine would be good. I think about like transportation. We did food service. Maybe there's opportunities to to just get input and feedback. >> I know we don't get a lot obviously. Um, seven responses to a survey kind of sounds like part for the course sometimes, but >> but it's just a just a suggestion. Um, I did want to and I will be writing you about just some agenda stuff. I know you mentioned some stuff to me too about the board retreat summer retreat >> and you should have those dates on your calendars board members. >> It is on I we send out calendar invites >> but I'll go ahead and repeat them as well. Um it is going to be for >> June um 14 and the 28th. >> 14th and

208the 28th. >> Um we will not be meeting for Father's Day, >> which is June. >> Oh, it's in June. >> Yeah. This is your friendly reminder. Um it is June the 14th and June the 28th. >> Plan to be here. >> Just going over the dates for the board retreats. for retreat >> for summer. Wait for retreat >> should be >> it's a Sunday >> should be in your calendar. >> Father's Day is the night the >> 21st. We couldn't do it back to back because it was Father's Day in June. So that's why we're going to have it on the 14. 21st is Father's Day, so we cannot do it that day. So we'll do it on the 28th, 14, and 28. >> He did send calendars, but he'll send reminders. Uh if

209nothing else, is there a motion to adjurnn? So moved. Is there a second? Second by Miss Dion >> Leonard. >> Thank you. It's 9:04 p.m. We are adjourned. Thank you. Thank you.