001Okay. You know what I mean? Still 559 state. You are hereby notified that there will be a committee of the whole meeting of the board of education school district number 40 at 6 pm on Monday September 8th 2025 at the Molen Education Center 1900 52nd Avenue Molen. Uh can I get opening a meeting? Can I get a roll call please? >> Arty Adamson >> here. >> Chad D Smith. >> Ramona Dixon >> here. >> Jason Ferrell >> here. >> Lindseay Hines >> here. >> Jeff Mayus >> here. >> Laura Severson >> here. >> Abigail Greenley >> here. >> Verun Mela >> here. I don't believe we have anybody participating remotely. Sorry for that. So, approval of minutes. Uh we have the minutes of the committee of the whole meeting for August 11th, 2025. Can I
002get a motion? >> Some moved. >> Second. >> Any discussion? I >> Okay. All in favor? >> I awesome. Okay. Fabulous. Next up, we uh well, public comment participation. We will move back to the regular meeting. So uh that'll be at the next portion but we will start with our student spotlight from Jane Adams camp invention jump start. So take it away. We just have kind of a slideshow of some uh pictures that we did. So, uh my name is Cassandra Cavage. I'm the kindergarten teacher, one of the kindergarten teachers at Jane Adams Elementary School. Um I have with me here Rachel Claude. Uh she teaches third grade at Jane Adams. And Matthew Claude uh is a reading and math interventionist at Washington Elementary. And then I have a couple of our amazing inventors from
003our camp. I have Aya, Ayla and Gio Gallo. Um, and we're just here really to share about this amazing camp that we did. Um, Camp Invention has been around this year was its 35th year. Um, it is a STEM camp uh designed for students kindergarten through in going into sixth grade. Um, Craig, is there a way to just loop the photos or can I do it from my computer? >> Oh, that I was gonna say that would help. Oh, there we go. Um, so I just have some photos to loop from our um days together. Um, but we ran as a jump start program. So, the camp was actually uh founded by the US Patent and Trade Office 35 years ago along with the National Inventors Hall of Fame. So, um, we were able to
004provide a camp opportunity for 93 campers from five elementary schools in Molen. >> There's the best. >> Um, sorry, it's not progressing through our photos, but um, the students were able to attend four different camp sessions, five different camp sessions, excuse me. Uh, including, uh, their Morse code camp session where they learned about Samuel Morse. um and the beginnings of AI. Uh they made a little AI uh bot to kind of help them along their journey. Uh and now they have these inventions um that they can actually send Morse code messages to and from each other. Uh so do you guys Yeah, if you push you can push the buttons to do dots and dashes. Um, so Ayla here, she's gotten pretty good at uh learning the Morse code alphabet on there, and she's hoping
005that uh in not too long from now, Gio will be able to play with her and send messages to and from each other. Um, but they're fun to play with either way. So, they were able to actually Can I hold one of these up or do you want to hold it this way? Um so all of our inventors were able to take home um four projects that are fully formed inventions uh from planning to prototypes um all the way. So are there any words that you wanted to share about camp? >> Yeah. What did what was your favorite part about it >> was >> gains? So Mr. Claude actually um was able to run a whole session of games. So we had cooperative learning games. What were the different >> Yeah. So there were team
006building games, there were high energy games, water games for outside play. Um the kids really I really loved watching the kids learn the games. And a big idea with the games is that they can invent alternative ways to play the games. Um and then at the end of the camp mix the games together and invent their own game. So it was really a lot of fun and I really enjoyed working with all the kids. >> Yeah, we had um Mrs. Claude here ran our claw arcade. >> Yes. >> So they actually talked about how animals how we have learned from animals and how they have pinchers and graspers and how that has then inspired uh inventors. We took apart different little mini grabbers that were made out of plastic so they could see what was
007inside of them and how it actually works. Um, and then they got to make two different types of prototypes um before making their own paw machine out of cardboard where they could um manipulate a grabber on the inside to grab small toys and pom pom balls. >> Joe, do you have anything you want to share about? >> Yeah. What do you want to share? Um, we did um um we made um uh little um pangies. We had little pengis and we tried to um uh uh um get um some boxes and um some like other stuff and try to um pick up the pom. >> You're right. So, they had a little robotic penguin that they got to kind of develop a snow mover for um and try and pick up the pom pom snow.
008So, this is kind of one of the little penguins that all of the campers got to take home, too. They also worked on um some physics. They had to launch Pangi to get him different places. Um learned about some magnetism. Um but it was a 4-day camp. Um it was amazing. We were able, like I said, to have 93 campers come with the help of uh John Deere scholarship money, too. John Deere was a huge partner with us. Um, so we're just really excited and really wanted to share it with you. Um, and hope that we can do it again next year. So, yeah. Have any questions? >> Thank you for having us. >> Thank you for coming. Okay. Uh, next up is our presentation update on Lincoln Irving expansion project and relocation of students
009during the year of construction with leg architects and district leadership. So, whoever is starting off first. Um, so you've gotten to know Zach very well over these last few months he's been presenting to you. Um, I think we have some really good updates. Um, we're finalizing that design, really tweaking the last final things into it. Um, and getting those budget numbers a lot more uh, a lot cleaner. Um, and uh, he's got a couple samples here for you of what it's going to look like. So, I'll leave it to Zach and you can kind of go through a little bit more of where we're at. >> All right. Thank you. Uh hello, I'm Zach. I think I've met everybody at this point in time. So, we have Brian Ross Miller here with Estus Construction and
010then Brandon from our office. >> Thanks for having us again. We just want to give you an update on Lincoln. We've had some uh exterior design changes that we just wanted to uh update the group on. Um show you what we've been cooking on and then also show you an updated u interior walk through of the facilities. >> Yeah. Hi everybody. >> All right. Uh we're going to go over the process that we've been through so far. Uh the design progress, uh go over the budget quick and then just where we're at in the uh the final stages of the project before we go out to bid. Um so this is everything we've been through up to this point. So, we started up there at the top with research and now we're in the construction
011documents phase on the far left hand side there. Uh, so at the bottom of this long list of things that we've done, uh, we're we're there between the the months of June and October. So, we're in the the kind of home stretch of putting the the construction documents together and uh, getting them ready to bid out and then kind of hand it off hand things off to Estus and they'll kind of take it from there built from that. Uh so I just really wanted to show you the process that we've been through up to this point. Um we've shown this side in slide in the past uh just showing the existing site uh for Lincoln Irving. Uh so we have uh 16th Avenue on the south, 11th Street and 10th Street on the east and
012west and then 14th Avenue on the north. And that's just the existing site as it stands today. Uh just a reminder of our conceptual design. uh the cultural roots. Uh we have the tree at the center that's kind of rooting throughout the whole school and we have these areas where we have this canopy effect um that helps tie everything together throughout the school. Um we have that porch area for that breakout learning space. Um and then when we show the walkthrough, you'll just see little pockets of that design kind of throughout the whole school. So here's the latest and greatest floor plan. Um, not much has changed from a from a programming aspect. Uh, we've moved some rooms around. The biggest area that did change was the purple area up at the the main entrance
013that used to be rectangular and squared off. Uh, when we got done presenting to you back in May, we kind of revisited a few things um, and felt that it was stronger if that curve on the front kind of sweeped through the whole section. and it it really when you see the exterior elevations, it really makes a statement when you're coming out to school. Um, so we're really happy with how that's turned out. Um, otherwise throughout the floor plan, we still have our admin space in the purple. The dark blue is the gymnasium. The orange spaces there is the uh stage and music and then we have our cafeteria and kitchen there in the blue. Then all the red spaces are the classrooms uh first and second grade in the curve and then uh kindergarten
014there on the south side. Special education rooms are in the yellow and then everything kind of orange and green are those breakout spaces or those student support spaces throughout. And then the second floor is largely the same with the red and the uh the third and fourth grade classrooms there. Um the orange there is the art room, the learning stair and the media center. Um they're kind of the learning stair and the media center are there at the core. Um and then the fifth grade classrooms are there on the south side. And we have a computer lab and then a multi-purpose room there up on the second floor. Um all right. So this is what we presented to you uh back in May. Um when we got back we kind of uh regrouped internally and
015a lot of the comments that we were getting internal internally as a as a design group was that it was too busy. There was too much going on. Um it was too heavy. Um it wasn't reading as an elementary school. Um some of the colors were too dark. Um, so we kind of took a step back, uh, revisited the exterior materials, um, and the color palette of the exterior just to see what we could do differently to help simplify, uh, the massing of the building and the color to the building. Um, so doing so, this is what we've uh, transitioned over to. So, you can tell that we dropped a uh, material completely. We got rid of one of the bright colors completely. Uh, and now we have this It's kind of orange brick here
016that has some iron spot purples in it, has some rusty colors in it. We still have our pre-cast that's going to be the gymnasium box. You can kind of see there in the bottom left and the top right. And then we have various metal panel colors. So the curved panel wall there that you're seeing is going to be kind of a tone on tone color. Uh so we have these these gray and white colors here that are going to be panelized throughout that curve. And then the blue would be your accent um entry kind of signifier canopy space. And then uh sorry, this wood panel we're looking at using in that can that same canopy space to help signify kind of that that that's that first glimpse of the tree within uh the school. So
017this is kind of the uh the color scheme that we're we have kind of trended to. Sorry the people in the audience. Uh and on the bottom there that's so the bottom image there actually I have more I have better images. All right. So the top image there would be the uh the main entry into the school. So that's the northwest looking at the uh building. So the drive um is right there up next to the school. The bottom image there is um off of 16th and 10th Street looking from the southwest. Um the two-story building there is the existing building and you can kind of get a glimpse of the addition there off to the left. Uh this is the opposite side. So this is 11th Street and 16th Avenue on the top there.
018Looking again at that existing twotory uh structure. looking at getting a different window pattern patterning there. Using the same um metal panel, that two-tone metal panel to get kind of that playful um kind of view down that whole south side there. And then bringing the brick around and kind of bookending the existing building and trying to pull that through into the addition as well just to tie everything together uh and make it read as like one cohesive building. Uh and then on the bottom there, you're seeing the the gym box um the storm shelter. We're leaving some exposed uh pre-cast uh for an opportunity to do like a mural similar to what's been done at uh Franklin. Uh so you had the opportunity to do something there. And then also on the main entry side,
019there was a little there was a spot there to do this something similar. Uh and then kind of in the middle there, uh we're introducing some more metal panel. Uh that would be at the cafeteria and like the u orchesture. So our interior color palette that has stayed the same that we presented the last time. We're still going for those earthy neutral uh tones and then also the the sorry not neutral nature tones u throughout the building where we have some blues, some greens. The greens we're trying to keep on the first floor mainly as like uh that'd be your ground cover, your grass area, your mossy um And then the blue would be more of your sky. Uh so that'd be more on the second floor with entries into classrooms and things like that.
020This video walk you might have play. All right. So this is walking into the building into the main entry here. So our canopy there you can get a glimpse of the same metal panel of wood going through there. Um, coming into the main entry here, we have our reception desk off to the left. We have a little workspace in the back there, nurse's office there, and then the adult resource room would be right there. This would be like the main lobby space. We're looking at doing like vinyl graphics where those tree elements are located. Get a glimpse into the cafeteria here. Little bench element for lineup. Um, and then we're going into the addition here. get a glimpse into a classroom. Teaching wall was on the right there. Cubby space there on the on the
021left. This space here is the main breakout space in the first floor, the discovery lab. And then there's our glimpse of the tree there. And then off to the left would be the learning stair ramp to get up to the existing floor level. Um, since we had to offset the buildings there. And then there in the distance is the porch. So that's that instructional uh coach room. The reading intervention um speech psychologist are kind of all in that core area with a lot of breakout space. Plenty of rooms for room for additional seating along the uh the difference in elevation there. U classrooms again are on the right. We're going to go up here. Get a brief glimpse of the porch there. This is the kindergarten area. So that's further down to the left there.
022And there's a classroom on the right. We're going to go upstairs. So, this is the existing staircase that we're still utilizing. And then off to the left would be the art room. And then this is the fifth grade area in the existing building. So, still have some operable walls for them to use. Have casework in the back with the teaching wall on the right there. And then that door in the back is the shared bathroom and uh storage space between the fifth grade classrooms. And then this is the breakout space, the porch area for the uh fifth graders and the third and fourth graders up on the second floor. You see the blue there and the flooring um coming out from the classrooms. There's a little bit of accent flooring in there as well in
023the classrooms. And then off in the distance is our uh tree. Um you can see the treehouse and the uh little owl's nest we're calling it. Um and then we have the leaves coming off today. um to give you this kind of main central uh staircase focus area. And then here's the media center. Bringing some of those leaves into the media center having the same little treehouse there and the little nook uh for like a nice little reading area within the tree. So that's our video walk through. Questions, comments? It's gonna start again. Sorry. All right. Uh project budget. Uh this I'm gonna let Brian kind of take over from here, but this is from uh the DD phase at 34. >> Yes. And we're we're still very confident. We're actually heading moving down the
024right direction from this last budget. We're not quite done getting it, but uh we're are uh the design almost fully done. So we're very detailed and very far in our budget. So, we're we're feeling very very good about moving forward and uh we'll be ready for October >> October bid. >> And this number we're tracking we're trying to track all of the expenses for the whole project. >> Yeah, we've got the construction costs above and the bottom third is all or two thirds is all owner cost. This is project budget kind. Uh so moving forward um like I said we're kind of in the tail end of design here. Um so we are going to be releasing bid documents going back up. Sorry we have a couple more meetings that we're doing u on October
0251st. We're meeting with the staff and uh kind of key stakeholders of the project to go over. We have a fun little design exercise that we're going to do with them to help u kind of like at the classroom main entries kind of see what they would like to see at the classroom entries. Um and then we also have a couple more meetings between internally just between Estus and Benson Keith some of that district admin uh to kind of work out those finer details. Um then we'll have the another board presentation in October, about a month from now. Uh we'll have a better video walkthrough at that point to kind of go into some more spaces too, so you can see those and then uh release documents for bidding October 20th and then receive bids
026I think November 20. >> Yep. And from there it would be uh board approval I think on December 8th and then hopefully get shovels in the ground in March or April somewhere around there whenever the snow stops flying. >> April 6th. >> And then that would put us in occupancy for uh August of I know that the naming is still out there. So, I've heard that a committee has been formed or is in the process of being formed. So, my percentage >> Sure. Um, I have a little bit of this information um in my report as well. Um, Dr. Pribble and I are going to be working uh this week to put together a strategy outline. Uh, we're going to be putting together a draft plan before we get started. We know that the process
027is going to be as important as the product. The name of the school represents both the Lincoln Irving community and the Willard community and it'll be crucial that all the stakeholders in those two communities feel united and feel like they are equally represented. So we we know that this process is going to be paramount that we get it right. So before we get it started and before we engage with our board member representative, I think that's you Mr. Mandis, right? Lucky you. Been >> taking notes this whole time. >> Before we get started, we want to present that plan to you to get your input and get your guidance before we even get started so that we can make sure that we've thought of everything and everyone. Um, ideally we will um wrap this process
028up hopefully by February. um and not only have a name that everybody feels comfortable in moving forward with but also um the most important piece which is the mascot of the new school and I'm sure principal Bodin's very excited about that as well. So it's an exciting process but it's critically important for not only the stakeholders of Lincoln Irving and Willard but for our community. Um it's a rare um gift uh and a blessing to be able to get to to bring a new school into the community. And so we'll be working on this draft uh strategy and bringing it forward hopefully to you by the next meeting so that you can have an opportunity to give us feedback because we want to get it right. Um and then we will as um Zach said
029like to kick it off October 1st when the um the unified staff here of Lincoln Irving and Willard will be here and we'd love to have them kick off that the first step of that process. >> That's all I have. >> Thank you, Zach. I appreciate it. It's looking great by the way. Good >> job, Brandon. What's Okay. Um well, thank you everybody. Um just as important um the part of this project, the only way that this ends up going on and being completed in one year is if we relocate the students in the current space, students and staff in the current space to a temporary relocation. Um so we wanted to come in and give you an update on where we're at with that. Um biggest reason why we wanted to do this is
030to provide that um transparency to our community um to our students and staff and really give the board of education an update as to where we're at with the project. Um so our original plan as you all know was the Koolage site on the Avenue of the Cities. Um the biggest concern about this project was the cost. um it was potentially going to cost 250,000 or more to update the building to the standards that we needed to for those students um and staff members uh to go there. Uh we did walkthroughs with the architects, with uh the fire marshall and the regional office of education, went through everything that we needed to accomplish and it was a laundry list of items. Um the other main concern was the congestion. Uh we have um the high
031school and Roosevelt students arriving all at the same time. Uh adding another 350 students coming in uh on top of more buses, um more parent drop offs. It was going to be a logistical nightmare. Um, we were looking at potentially uh changing schedules around uh for the different buildings so that we could alleviate some of that traffic, but it was all a ton of different um different things that we needed to work through to make that all work. So, uh the other big disadvantage of this building is is on the long-term facility plan, it's scheduled to be demolished. So putting that $250,000 or $350,000 into that building was just going to be a sunk cost. Um it really wasn't going it was going to be used for one year and then nobody was going to
032go back in there after that. So um a lot of negatives going into this space. Uh so it really pushed us to look for a better option. Um we, you know, we were scouring places throughout, uh the city of Molen to see what could handle, um the 350 students, 50 plus staff members, and keep it all within budget. And there really wasn't an option out there because every space that we looked at or thought of needed extensive renovation to get it ready for class uh classes for those students. Um we also really wanted to look at you know the standard for teaching the safety standards uh all the technology that we need to have in our buildings today and that was another cost. Uh technology is expensive. So retrofitting an old building can be very
033difficult. Um so we searched uh this was probably a year year and a half that we were looking um and um the biggest thing is we wanted to minimize those disruptions to those students and staff members. So anything that we that we planned on doing, we wanted to make sure that was going to be a smooth transition. Um and that led us to the new relocation site that we're presenting to you tonight uh with the lease agreement. Um and that is for buildings A and B on River Drive. So those are the two buildings that are kind of curved that face the river. Um those two buildings is uh in total is about 66,000 square feet, 22 classrooms, and countless offices. So plenty of space for all of our uh students and staff members and
034specialists and administration that's going to be over there. And it's set up as classrooms. Um, that's the beauty of it all is that there's really not much work that we need to do. Um, our edtech department is going to have to be coordinating with their technology department to kind of get some things um, settled, but we're already on that. We're already looking into those things. Um and then there's some minor things like some temporary fencing that we have to put up but nothing that's extreme um an extreme cost as well. So um the uh the next thing is you know the biggest part of all of this is the transportation of students. Um, we had worked with Metroink to move to to transport kids from the Lincoln Irving site over to Coolage, they were already
035on board with that. Um, so when we just when we asked them if this would be another option, um, they actually like the plan better. Uh, they don't have to deal with the congest congestion. Um, if you are aware of that site, there's a huge parking lot that has a big loop that goes around um that is perfect for um queuing up all the cars for drop off. The buses have no problem making those turns. Um, and it's there's really not much traffic congestion over there at all. So, um, they were all on board and, uh, they can make make this work for us, no problem. Uh the other thing is is um those on the ongoing collaboration with the YMCA and Boys and Girls Club. We've had preliminary conversations with them making sure that
036you know with Metroink and getting those kids to um the afterchool programs and all that. Uh we're still working those details out, but um that is in the process. Um and then there's a lot of mutual benefits for this project. um this all of the the money that we're going to be spending on this, it's going to stay within the community. It's going to stay with another um governmental or organization that's in Molen. Um it's going to help Western Illinois University. Um and it provides our students and staff members with that safe uh environment, you know, that high quality teaching and learning um environment as well. And it really aligns with our long-term our long-term goals of getting the Lincoln Irving project completed within the year and having those students start in August 28. Um
037any questions? Anything you would like to add? Anybody would like to add >> I just think this is a win-win for the community and you know if you think about this decision through a parent lens and where you would want to send your child and where you would feel that your child would be safe and where you feel like your child would be able to be comfortable to learn. This is a clear choice and we're just grateful that Western has stepped up and extended a hand to work with us. It's wonderful. >> Well, thank you everyone. >> Thank you. >> Okay, adjournment. Make it a motion. >> Second. >> All in favor? >> Any opposed? >> Okay. And anybody need a break or do we want to go right on in? >> Okay, we will
038carry on. >> Uh you are hereby notified there'll be a regular meeting of the board of education school district number 40 immediately following the whole meeting on Monday September 8th 2025 at the Molen Education Center Molen Illinois. Um so opening meeting roll call. >> Audrey, excuse me, Audrey Adamson >> here. >> Ched Smith. Ramona Dixon >> here. >> Jason Ferrell >> here. Lindsay Hines >> here. >> Jeff Mayus >> here. >> Laura Severson >> here. >> Abigail Greenley >> Baroon Ma >> here. >> Okay, now we have the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Approval of the minutes. Uh need approval for the minutes
039of the open session of the regular board of education meeting August 25th, 2025. Do I have a motion? >> Second. >> All in favor? >> I. >> And minutes of the closed session of the regular board of education meeting August 25th, 2025. Can I get a motion? >> So moved. Second. All in favor? >> I communication, public comment, and participation. Do we have somebody? >> Yes. >> Okay. Have here Cara Gonzalez. >> Yes. >> Awesome. Come on up here. We can like to stand. >> Thank you for being here. Um, let you know that we have um five minutes. There we go. This is not my normal job. um uh and um also that we don't respond to anything during the things, but we'll do follow up afterwards. So, thank you. >> Thank you. Um
040okay, so my name is Tara Gonzalez um and I'm here to speak on um the move of students from Hamilton to the Wilson program. Um so, a child with special needs has few options for an education. They're dependent upon their local public school system to provide them with the support and resources needed to succeed. For the first six years of my daughter's life, she was fortunate to be part or the first six years of her education to be part of the Hamilton family. The program at Hamilton is not just a special education classroom. It is a team of dedicated teachers, pair of professionals, and therapists. Having multiple classrooms in one space at the Hamilton building allowed for shared resources and staff collaboration. The Hamilton program gave Rosie and our family the greatest gift that a
041school system can offer its families, trust. When I left Rosie in the care of this team, I trusted that she would receive the support that she needed to learn, grow, and build friendships. She took her first steps with this team, started to learn the communication needed to share her wants and needs on her device, built friendships, and engaged with an adaptive playground. That all ended at the end of last year. Not because she was graduating elementary like her peers, not because as a team, her current teachers and myself decided that she needed the support of a different placement. It ended because someone decided that it was appropriate to move her to middle school to make room for more students. The only notice I was given was an email with a subject line with my daughter's
042last name misspelled stating, and I quote, "We believe it will support the continued growth and success of our students by providing access to additional resources, staff support, and opportunities tailored to the program's goals." I do not believe this was a Wii decision. Additionally, if it was tailored to the program's goals, then it was not a decision based on individual student needs. Furthermore, the resources and support of the Hamilton Life Skills program is a continuum of educational services and care over multiple grades, and it has not yet been replicated at the secondary level. I have heard that a parent of a non-verbal child has the ability to feel their child's words. I know this to be true. I am here to say what my daughter Rosie cannot. She would say that she wanted to complete her
043fifth grade year in the ele elementary school that she started just like her non-disabled peers. She would ask why she had to leave to make room for other students. She would say that she was sad and feels excluded from the only school she has ever known. She would tell you that she loves her teachers, her parents, and her therapists. She would tell you that currently it is uncomfortable and embarrassing to have her diapering done on a floor mat by strangers. She would tell you how much she is going to miss going outside to work on her physical therapy goals on the adapted playground. She would ask if she could stay at her school and graduate fifth grade just like all the other little non-disabled girls in her school. Rosie loves school. It is one of
044the only places that a child with her needs can learn, grow friendships, gain independence, and have fun. I can't choose another school within the district or take her to a private school. The Mullen School District is the only option that Rosie has. This gives the district power and with that power comes the moral responsibility to ensure that her voice is heard and respected. That is not what was done with this decision to take her out of a program that she had thrived in and place her in a classroom at a completely different school. If the district is going to make lifealtering decisions, the family of students with disabilities must have a seat at the table. It is the legal and moral responsibility to do so. I am asking that the district increase transparency and parent
045involvement in future program evaluations and decisions. I am also asking that the secondary life skills classrooms be evaluated and designed to ensure that they are providing a continuum of services and resources comparable to those offered at the elementary level. Parents, teachers, and other vital stakeholders must be a part of this evaluation and conversation. And while I prepared a list of some of the vital resources provided at the elementary building that are not currently provided at the secondary building, I believe that this information would be most useful if shared during a parent round table as part of a program evaluation. Thank you very much. We have the consent agenda. Um recommended motion that the board of education approve the actions contained in the consent agenda as presented. Second call. >> Roll call. >> Lindsay Hines. >>
046I >> discussion. Sorry, got that. Got this. No one's here to watch me. >> Lindsay Hines. >> Hi. >> Jeff Mayus. >> Hi. >> Laura Severson. >> Hi. >> Audrey Adamson. >> Hi. >> Ramona Dixon. >> Hi. >> Jason Perrell. >> Hi. >> Um, six. Approval of memorandum of understanding United Way Quad Cities. Recommended motion is that the board of education approve the memorandum of understanding between the United Way Quad Cities and Maline Valley School District Wilson Middle School related to the collaboration to embed the communities and schools model of integrated student support CIS model in the school district. >> So moved. >> Second. >> Any discussion? >> Roll call. >> Jeff Mayis. >> Hi. >> Laura Severson. Hi, >> Arthur Adamson. >> Hi, >> Ramona Dixon. >> Hi, >> Jason Frell. >> Hi, >>
047Lindsay Hines. >> Hi. >> Number seven, approval of first reading of updated board of education policies. So, recommend a motion that the board of education accept the first reading the updated board of education policies A through R, which are the result of a 5-year review with no changes, minor style changes, footnote update, update, or legal reference update as presented. >> So moved. >> Second >> discussion. I'll remind everyone this is the new format where we're um putting everything uh together um also uh all in one package that are the ones those those ones that have the minor sorts of changes. Um and I realized then we wanted to we didn't do that. >> So since we're doing it like that um do we still want to just bulk wave the second reading since they're just
048updates? >> We can if we so choose. >> It'll be my question. >> Okay. So, >> do we do that now or >> we back up to our motion? Second motion. I don't need to present it again since we did it without saying that it was going to be the way of the second. >> You voted yet, did you? >> Right. >> Okay. >> I like to read motion. >> I would like to wave the second reading and allow the first reading to stand for both the first and second readings for all of everything that's included in seven. >> Second >> discussion. Roll call. Laura Severson. >> Hi, >> Audrey Adamson. Hi, >> Ramona Dixon. >> Hi, >> Jason Frell. Hi, >> Lindsay Hines. >> Hi, >> Jeff Mayus. >> Hi. >> Number eight, approval
049of lease agreement between Western Illinois University and Molen Cole Valley School District number 40. The recommended motion is the board of education approve a lease agreement at an anticipated cost of $20,000 per month as outlined in the lease agreement for the temporary location of Lincoln Irving Elementary School with Western Illinois University Mullen Illinois QC complex buildings A and B for the duration of a Lincoln Irving Elementary expansion project. So moved. Second >> discussion. I just have a quick question about the wording. Is it anticipated cost? Um do we anticipate it being more or less or can you just give a little bit more on why I anticipated it not just straightforward 20,000? >> Um so there is some language in the lease agreement that uh if there's some technology needs um that we would be
050build on a per hour basis from their technology department. um work with ours if there are some major issues going on. And then as well as if there is a uh we took the average uh cost per month for their um utility bills, but if that cost exceeds a certain amount um that they would charge us a little bit more for our utilities on top of that 20,000 per month because that 20,000 includes your utility cost as well uh per month. And those are the only two things. >> Any other discussion? Need a roll call. >> Audrey Adamson, >> abstain. >> Ramona Dixon. >> Yes. >> Jason Frell. >> Hi. >> Lindsay Hines. >> Hi. >> Jeff Mayus. >> Hi. >> Laura Severson. >> Hi. >> Okay. Reports, requests, and open discussion. Superintendent report. Savage.
051>> Well, I already spoke about the naming committee. um and um the work that we will do ahead of time to bring that draft to you so that we can seek your guidance and your ideas so that we can make sure that the process results in a very good product that our community can be proud of. Um other than that, again, I want to thank the board of education for the ribbon cutting at Browning Field on Friday night. I think that was really, really special. Um, I understand that the track is in the process of getting completed and that is also very exciting. I think it's something that the community is really proud of and I absolutely love being a one high school district that the investment serves every single student and just hearing um
052the the comments from the kids and the staff and the community members was was really really exciting. Um, people were weirdly excited about the bathrooms. It was should be >> it was it should be very exciting and um seeing the concession stand in action. I know many of you if not all of you have probably volunteered back there at one point or the other. Um I don't think any fuses were blown. I didn't see anybody bump into anybody. Um it was just really really cool. And I know it was the first go, so you know, there's a lot of kinks to work through and I didn't see um just the struggles that we normally have. And so it was just really really cool. So thank you. Thank you once again for your investment in the
053community. I it was just really exciting exciting to witness. Um and just the other thing that I wanted to mention is already next week on Tuesday our um Illinois Association of School Board event that we are hosting. It has crept up really fast. Um that is next Tuesday night. Um I believe we will have around 50 people. We have how many um RSVPs? 40. >> 45. And we might have a couple of late coming in um that um they are collecting. So, we'll have about 50 people right here um at our ed center. Um big shout out and thank you to Tara and Jackie Zamora for helping with the planning. Although IASB really does take care of most of it, they take care of all the RSVPs, the programming, the setup, and all of that.
054But I appreciate their help. Um we will have um Zach Morton helping us with our student spotlight and the boards is helping us with the catering of the meal. Um, so we are getting ready to just showcase our district and and put that event on. I will put together a schedule of events and get that out to you in the next couple of days. I know Jason, you're involved in that. Is there anything that you can tell us? >> I mean, it's kind of based on how what we decide to do, right? And how we want to present our district. So, um, I'm just excited to show off this new area and talk about some of the amazing stuff that you guys have done, the board has approved and things like that. It's going to
055be a fun night, I think. >> And they have a program as well. So, um, it will just be a dinner program and networking with other schoolboard members. Um, I am particularly proud that both of our student school board members will be able to be in attendance or um hopefully I think that is um really special as well. Um, so those are just a couple of reminders that I wanted to pass along. uh student board of education member report. Whichever one of you would like to go first? >> Okay. Um so we had our first home game on Friday and football came away with a close win but a very exciting game. We had a jam-packed student section. Um and the ribbon cutting ceremony. So everyone was super excited to see football come out with
056a win. This week on Wednesday, the high school has a half day and we are having an activities fair that day. So, all of our student clubs and organizations usually set up tables um down in the PEC and all of the gym, the students that are having gym get to walk around and look at the different clubs that are at MHS um see if they want to join some new clubs, try out some new activities. So, that's exciting. And then we have homecoming coming up next week. We got our homecoming court pictures taken on Friday. Um and coronation will be on Tuesday during 7th period. I think it starts at 2:30. um in the PEC and community members and family are welcome to attend. And then um student congress is super excited for homecoming. They're
057getting started on the float building and all of our homecoming activities coming up next week with the dance being on Saturday. >> Yeah. Um I want to add history club had their first flag raising for Labor Day. And as Abby said, football had a great win in overtime in the new amazing stadium. I want to say boys soccer also had a few games at home at their field the bowl and there's been a huge turnout. Actually, I've talked to a few soccer players and they said that there's more fans than ever. So, I am really excited about that. And girls tennis also had a huge win over their conference rivals UT. And then a few universities will be visiting our school such as Illinois State University, Monmouth College, and Bradley University. >> Awesome. um during
058the just really quick during the um thing on the 16th and I know our student board members will be there. Is there a way to not put you guys on the spot but a way to make sure that we can highlight that more than as part of the program >> the ISB thing? Yeah. So when I uh when I get up as the chair and give a statement I'll probably introduce all of us board members as well as our student board members and have them >> because we are one of the few districts >> that has that >> actually has student board members. So, I definitely want to highlight that and make sure that that's something we're talking about. >> Lastly, board of education member open discussion. Anybody have anything else? >> No, just echoing
059like how great of a night it was Friday. Um, and my youngest son, as soon as we got in, he belied it toward the bathroom and said that he had been holding it for six hours because he couldn't wait to see. And I reminded him he could have just peakedked his head inside. We went a different route. But anyway, he was very nice. Everybody like just nothing but positive feedback all night long. So, >> the football team, I mean, our marching band, Flags, our contemporaries were all I mean, in mid-season form, they were amazing. Like, it was just a cool feel to see, a great game, but also a great halftime and a great just all around top to bottom was nice. So, >> perfect weather, >> too. Later fall football weather though. >> Anybody
060else? I'd like to echo some of the uh aspects that Dr. Savage uh mentioned about the Western Illinois campus. This is a really really cool opportunity for those students in in those elementary schools to have an opportunity to to learn at a facility like this. This is going to be core memory um learning opportunities for for those kids. And um I couldn't be any more grateful to Western Illinois University for essentially opening their doors um to us getting creative, but also uh district leadership. Uh it shows that you guys really do have a a true pulse on our community and what's out there um to get creative as possible to to to make it just a a a real good situation during, you know, a logistically challenging um uh situation that we're going through uh
061with the Lincoln Irving rebuild. So, thank you. Very, very cool stuff. >> Appreciate that. In addition uh to that, I failed to mention that we do have a joint press release that is going to go out tonight after the board meeting. Um, and I'm I'm really excited that it is um not only from the school district, but also from Western Illinois and also from Metroink, which I'm really really excited about because we simply could not do it without them. And then we also have communication going out to Lincoln Irving families tonight in five languages obviously English, Spanish, Swahili, Dari, and Poshto. So uh grateful to Jackie Samura who coordinates our translation through our ITC service to make sure that those five predominant languages that we have at Lincoln Irving can get that critical information. Um,
062we did have an opportunity late Friday afternoon to just give a courtesy heads up to the Lincoln Irving staff. We try to just before an agenda going goes out to a building if they're going to see something about them on the agenda, we try to just let them know that the board will be discussing an item uh that pertains to them. And obviously everything is pending board approval, but I think the realization that there was a real strong chance that they weren't going to have to go to Coolage was um you know just there was a rousing applause and um it was it was it was great to see that relief that teaching and learning was going like you said Jeff teaching and learning was going to be the forefront of the transition and not
063trying to deal with the adjustment and and trying to adapt to the environment, it just goes right into teaching and learning. So, um, thank you for saying that. >> Yeah, between Browning Field, what we did there, and and then this at Western, it's a uh, pun intended, a lot of spiking of footballs lately from Co Valley School. as somebody who works at Western, I'm very excited to have uh new neighbors coming up in this next year and um looking forward to having that collaboration and partnership take place. So, thank you. >> I also understand there'll be an opportunity for Western students to be able to maybe um get some more observations in. >> Yes, we'll have we'll have Yeah, education program, counselor education program, lots of close connections. It'll be awesome. So, looking forward to
064it. Anybody else? Any other discussion? Wonderful. Um um adjournment. I get a motion to adjurnn. >> So moved. >> Second. All in favor?