001meeting today's special board meeting to order today's date is Monday June 24th 2024 I'll turn it over to Mr sabala for R call and Ben can you hear me yes okay thank you just doing roll call Ella I'm I'm here okay all right with that we do have a quorum we'll continue with this evening's agenda uh number three is our routine business letter a is the approval of the June 24th 2023 special board meeting agenda uh are there any amendments if not for motion to approve motion by Miss syia Hendricks second second by Miss anarie Stevens [Music] I know if you call my name I can't hear yes she did thank you Ella um but that number four this evening is our information items board letter a is the coaches and clubs sponsors and stiens
002just for information again uh wait are we information right Ben yes are we we in information yeah I put information and then okay so all these a b c and d are just for information purpose they don't need no action mhm okay letter a count um Council letter a board this evening coaches and Club sponsors and stien for the Huck summer planning hours Elizabeth Jose marjerie Juan Marilyn Francisco Cynthia Manuel clovia Martin Margo Lopez Angel Angelica Michael Enis and Geraldine Pablo for transportation driver um if there are no questions letter B this evening is our 2023 2024 school year position close out excuse me um been anything yes so uh I received this from HR and it's just for uh the board's information that these employees did not sign their contracts with the 10-day period
003um so as them not having their signed contract they will not be returning for school year 2425 I have a question sorry go ahead s oh I just just had a quick question so they do not have to turn any type of um termination letter or they just because they didn't turn in their contract to they're not renewed basically yes okay I contacted Gary about this and I said I'm GNA put information he goes um that's well and okay to do yes okay my question is um for those positions that mean that those positions going to be open hired for new people yes darn should have them posted if they're not already filled already okay okay if there are no other questions letter C this evening is the updated FY 2024 budget expenditures okay this
004one I don't want to butcher but as you recall at the regular board meeting uh Ruben had gone through some updated numbers and they said that we would bring them back with the cor memo and this artifact here actually goes back to what he was referencing at the June regular June board meeting okay no I I remember so board just updated information that was going to be provided by the superintendent questions if not letter D this evening go ahead sorry syia so I I guess it actually matches our budget sheets right right whatever this information that was uh updated then yes okay even though I don't do budgeting because I'm bad at math and I think that was the situation was there was a calculation that was just incorrect so that's why he was going
005to bring it back rece okay nothing else letter D this evening um first reading I believe yes of um bar ke Unified School District policy Amendment IB A- r a uh ib- uh requires ASB policy revision because we have a new ESS director so every time that position changes we have to update policy for the 504 content okay there's nothing out of the ordinary here uh it's a first read it's not an emergency read so it's for the Board review then once the second uh reading has happened in July I'll go go ahead and update this at asbaa for our policies okay questions no all right so the only update is just changing the name I'm just changing the name that is correct okay thank [Music] you if there are no other questions number five
006this evening is to vote to conveni Executive session per ARS 38- 43103 a13 without OB a motion to approve is there a second second by Miss Kathleen Vance Juan B uh Kathleen Vance sovia Hendrick anamarie Stevens El gwood I motion Carri we are in executive session thank you e e e okay I'll go back over there e e e sounds good to make the motion hold on hold on we back yeah we're good okay sure okay go ahead go ahead and make the motion to reconvene into regular board meeting no second what what back okay so is this reading totally different from what you were saying so okay are we ready for action uh Ella I'm just confirming that you're online or are you there I'm here okay well we just had a vote make
007sure you're listening for for your name okay we're going to move on let this evening is our action items letter a discussion and possible decision to accept or deny the employee grievance level two I'm going to make the motion to deny the employees grievance level two a motion by Miss Sylvia Hendricks is there second second second by Miss Kathleen Vance I know if you call my name but all thank you Ella okay motion carries letter B this evening is discussion and possible approval of new hire Miss Clementina Carlo for B usdc I have a motion by Miss Sylvia Hendricks second by Miss Kathleen Vance M El make hi thank you hi okay motion carries letter C this evening is discussion and possible approval of notice of public hearing set for July 9 2024 for barue
008reunified school district to have a public hearing and board meeting to adopt its fiscal year 2025 expenditure budget then that's just an approval for that date okay okay the board meeting date right okay without objection a motion to approve second second by Miss Vance mppo m El gaswood I motion carries letter D this evening is discussion and possible approval of the barbecu reunified scooter ship 2024 2025 proposed budget who was going do who going to do the Point our new CFO yeah is that who it was been oh okay oh I don't feel comfortable is it possible to put a to the regular board meeting or is there a deadline for this okay okay CLA right oh okay [Music] H you want not be able to Miss Carlile oh she's got this was uh been
009this was developed by Miss car though yes okay and information she s power along with the proposed okay and is this something that uh I guess I'm assuming that was went over that it was taken or gone over with Reuben yes can he get on didn't he say he might be available Erin can you put us on a little break on the stream until we can it's if the budget has to be approved before July 15 isn't that isn't that that policy okay OB Elwood motion carries I am can you hear me okay I'm trying to can you hear me now okay okay good okay so if they can bring up the PowerPoint well let me see if I can log on better than um oh w it might be better on the phone Ben
010do I use the same link on the phone oh okay okay perfect I'll I'll try to speak into the speaker okay um is are you guys going to bring up the PowerPoint oh it is I can't see it from the screen I'm see for some reason so I'm going to start with the first screen um I'm going to be presenting the fiscal year 2025 proposed budget and on May 21 of 2024 the Arizona auditor General's office in collaboration with ad did release the fiscal year 2025 preliminary School District annual expenditure budget forms so that they could be in compliance with asrs 15901 .05 but the legislator legislature approved the state budget on 615 2024 ad is currently I I think they actually were able to revise the forms but they said we could still use
011the the preliminary forms so we just went ahead and stayed with it um because I think I worked on this last week before the final forms were done so the new form uh new funding formulas are not reflected on these budget forms which is okay because what that means is that um BD will have to do a revised budget in may we won't probably have to do it in December because we be under budget so that's okay it's going to be a conservative budget the next screen as you know the expenditure budget contains categories from which school districts can expend money the categories or funds fall under these major classifications maintenance and operations classroom site Fund in this case um all of the da or District additional assistant for BC does go to m their
012special Revenue funds instructional Improvement fund and other funds which will be reflected later so if you look at the page seven of the budget you'll see that the revenue control limit is $8.8 million the daa is $69,700 74,000 and this is set to sunset in fiscal year 25 so it's going to be potentially the last year that school districts received this money and the general budget limit for m is 13 m3870fw [Music] it's going to be 13 million for fiscal year 25 that's an increase of $1.4 million page the classroom site fund the fiscal year 24 budget limit was 1.4 million the carry forward projection is 447,000 the state allocation projection is 9 93,000 so the fiscal year 25 bu budget limit projection is $1.4 million which is an increase from the prior year of$
0137,851 um the classroom instructional expenditures for fiscal year 24 and this is just a snapshot of what was spent for instruction and capital um you can see that 11,563 was spent for instructional AIDS and 365,000 and this is for from all funds and they're not the final numbers until after the encumbrance period so that's why I said it's just a snapshot and then the next page you'll see is actually page six on 921 the projected budget limit for fiscal year 25 is 12 million in fiscal year 24 it was 21.9 million the difference is a decrease of 9.9 million and that's primarily due to the Esser funding expiring so approximately 90% of the reduction is of the funding is due to the erer expiring but in addition to that there was also a decrease in
014Title One funding so if you go to the next page that's actually the page on the budget you can see the all the way to the right on 921 is the12 million that's reflected there and then you can see the prior year also on the column just to the left of it $21.9 million next page is the state funds and and those are very limited um there's according to Alison there's going to be an increase so that's a good thing um in fiscal year 24 it was 164,000 and we're predicting 240,000 in fiscal year 25 next page um you can find on the same page it's still the same page oh if you go down to the next page of the presentation you can see that it's page six line five instructional improvements F but
015it's the next slide which is slide 11 are you there okay so in fiscal year 24 the budget limit for instructional Improvement fund was 990,000 and the projection for fiscal year 25 is also 990,000 and these are the the gaming revenues that are received 50% is used for teacher compensation increases and class size reduction and the other 50 can be used um for Dropout prevention program or instructional Improvement programs including programs to develop minimal reading skills the next page um other funds is also on page six it's on the right hand side of that page you can see that in fiscal year 24 um there was 14.2 million that was budgeted and and the budget projection for fiscal year 25 is 14.7 million I did bump up a little bit of the um sfb funds
016and we'll see I mean we can't spend the money if it's not there but I I'm hopeful that they will continue to get money from sfb so the difference is an increase of almost half a million is $457,000 and the next page shows you the different fund numbers from that make up that dollar amount are there any questions oh that's just that's on the form that's just the way the form is yeah uh no I don't [Music] hi bye hi