001All right, I'm going to call this facilities committee meeting of November 24th, 4 p.m. to order. Um, I have to take roll call. Um, Ashley Clicking, I forgot how we do this. >> You're just >> We're all here. We're all here. All right. All right. Noting no public comment, we will skip ahead to our elementary school window project. So, we reached out to some performance contractors um to look over the project. Um and so from performance services, we have Cameron here. He's going to kind of walk you through. I believe everybody has their proposal in front of them. And so, like I said, he's going to kind of walk through his company, uh what they're proposing, and then obviously answer any questions that the four of you have. So, Cameron, please. >> Thank you, Jack.
002Uh [clears throat] so, yeah, hi, I'm Cameron from Performance Services. Uh so we are a uh performance contractor and design builder here in the state of Illinois. Um as well as in uh other states across the country. Um so a little bit about us. Um I know you guys are familiar with performance contracting. Um we take a step further with design and build. Um so we've been around for 27 years. Um we initially based out of Minneapolis. Our CEO founder is from there. Um been in Illinois now for 19 years. Uh Illinois is kind of the first branch we we came off of there. Um, our office here in Illinois is in Look at Lombard. Um, and then I'm kind of Cameron who handles kind of everything south of 80. Um, so that's why you
003guys see me here. Uh, so very fun. Um, we do, like I said, do the performance contract here in the state of Illinois. Um, as of this year, became Illinois's leading performance contractor. Um, but what we added this past year is an architectural arm to our uh, business um, which is able to get into more architectural things. um you know, doing more design, build building buildings, remodeling buildings, things like that. So, when Jack reached out um we came down um and took a look at your guys' elementary school windows, um which I know has been giving me a little bit of trouble. Uh you guys [cough] a couple times, uh things like that. Um along with me, I brought Alice Lopez, who's our architect, um and he came out and identified pretty quickly, um obviously
004the windows need to be changed, but some other things that would need to happen as well um out of there. So, um, from walking with him, from looking at, uh, the building with him, we put right in front of you guys here, this is the preliminary budget for, uh, that building. Um, and so what it entails is obviously replacing those windows. Um, getting those in full size, removing the plywood infills that are there. Um, getting away from those residential windows that are currently there, getting you brand new, energy efficient windows. Um, but as well one thing that Alex identified is the tuck pointing with the building. So tuck pointing is kind of removing the mortar out of there, replacing it and then replacing the sill at the top of the building. So if you kind
005of think of the crown of the building, um, removing that and getting it rehabbed for you. Um, and the reason behind that is is could we come out and put the windows in, get kind of the initial issue taken care of. Uh, yeah, we could. Um, however, we look at solutions kind of the full thing. I I don't want you guys to have to call me in five years and say, "Hey, you know, the sill around there is starting to deteriorate um because water is now seeping down." So, um as you see there, that number that is there um encapsulates everything from replacing the windows um to doing the tuck pointing around that top of that elementary uh the top story of the elementary. Um we call it the birdhouse was called um kind of
006the top there. [laughter] >> Don't you call me >> we are now. All right, there you go. Um, so that way it prevents water from getting in. Um, so when you know, right now with the tuck 20 kind of as it sits, um, there are some gaps and some deficiencies where water is now going to start to seep down into there. Um, so replacing all that around the top, giving you an aluminum coing kind of around that top there. Um, and then obviously the windows. Um, this is inclusive of all the work for the windows. Um, so on the inside, um, when those windows come out, there's going to be some drywall things that come out, ceilings that need to be removed. This then replaces all those. So it looks, you got to get a
007seamless thing. Um, so that's kind of the top one there. Um, and then there's kind of, as you can see, there's a second line, there was one A. So when we did look at this, like I said, we looked at it kind of as a whole thing. Uh, the first floor also needs to have tuck pointing done. um with the admission of the newer 2000's edition. Um if you guys have picture that building, they have a different look around the top. That's that aluminum coping. Um which we would do on the the uh third story there. Um it doesn't happen. However, it isn't an emergency. Um but it is something we want to kind of have you guys have pricing on. So at least you're aware of it. You have what that pricing looks like.
008um you know if it's something where all of a sudden since uh you October when I talked of all of a sudden there's a leak that has sprung from there you know that that is kind of the solution for it but it is something that isn't necessary at the moment um I would say probably in the next six to seven years if you want to start looking at that um so you kind of had that pricing now with this um kind of how we operate things is this is a plinary budget um we have an estimating team we reach out to our contractors and get their basically say to them, hey, if we were to do this project, what would that pricing be? You get back to us. Um, with this, nobody has walked this
009site yet, so there isn't definitive numbers. Um, so we have this, um, a lot of times what we'll do is we will go to contract budget pricing. I have the subcontractors come out and walk it. We get hard pricing for you, which then amends that budget pricing. With performance services, we once we get those hard pricing for you, we have a no change order guarantee. So once it's there, no matter what happens, there is no change or that the district sees. So if we were to happen to miss a section of something, there was something we had to relocate, you guys would never see that cost. That's something we have to eat. As we start moving forward, you would see performance services here a lot because uh you kind of hear the old adage of
010measure twice, cut once. We like to say it's measure 10 times, cut once. Um so we don't have those issues. Making sure it's something that's complete for you guys going forward. So from that I would have to expect questions because I would imagine that this is probably a little bit higher than you guys have seen for pricing from what I've gathered. So um kind of questions around that and where would it be? >> So for the hard pricing how much does it usually vary? Have you seen >> typically it goes down about 5%. >> Oh >> yeah we I don't get me wrong with that budget pricing that is kind of [cough] a a worst case scenario. So we see pricing typically about 5% underneath the cost of what this is. So, I would imagine
011probably 310 to 315 is where we find hard price at. Don't hold me to that one, but right around there. >> It usually doesn't go up by like $30,000 or something like that. Like we should expect um at that point then we would one obviously would tell you that we showed that, but we would have to internally have a lot of conversations. Um but yeah, almost never see pricing go above the budgetary pricing. Um, and would we sign a contract before or after we saw the hard pricing? >> So, that is a decision that you guys can make. Um, now with where we are at in the year, um, I know this is something you guys want to look at doing next summer to get you the hard pricing. Um, recommendation would be I sign
012a contract for the budget that's right here. So, 322 and then once the hard contract, the hard prices come back, I would bring you an amendment to that contract and then it would be signed up. >> So, that is a choice that you can make. you can have that go out. Um, if you guys said to Cameron, "Yeah, we really like to do this," then I would spin up having the biders come out. The the reason I say the time frame is with the holidays, >> um, getting them to come out in kind of the next four weeks really difficult. Um, so a lot of times to kind of get the ball rolling for you guys to make sure we can get in the subcontractors at the end of the year, we' see budget pricing
013and then most likely would be kind of January where those hard prices would come in and then you guys would sign up. Okay. >> As well as subcontractors, you may I'm sure you're well aware of getting them in quicker than later helps getting better prices because they want to fill their boat for the summer. >> so you would take that stone coping off the top all together. >> Yep. >> Really? >> And then replace it with aluminum. >> Aluminum coating. Yep. So, there would be actually a brick that would go up to replace it. Sure. Okay. So, that's why I'm going to ask how's S does it go? You know, >> so it's not going to take any anything off the top. Um, it's still going to be the same height as it was. We
014would basically take your 6- in coping off right there. We replace it with brick to go into there and then move in right over top. >> Okay. >> And it would be flashed in with the roof that's currently there. >> And when you bid it out, I'm guessing you have people you already use, like it wouldn't be any local, it' be just who you have relationships with already. >> Uh, no, actually, we would prefer [clears throat] to have local. >> Okay. Um, now in saying that, sometimes you can't get local. So, we have people we work with, um, work with districts all over, so we have those relationships. Um, and when I bring you those hard pricing, I'm also going to bring you our open book pricing. Um, so you'll see everyone that we bid
015it out to. >> Um, what's great about doing this, like under the guaranteed savings contract, is you're not bound by lowest qualified bidder. Um, so if you were to choose someone who is in the community, it might be a little bit higher price, but you want to give that vision to them. U, we'll always have recommendations on it. Hey, we, you know, we have worked with these guys quite a bit. We know they're going to give you good work. That's recommendation, but it is your choice at the end. Um, but to answer the question, we are always going to try and get local biders as much as possible. >> I had some brick work done before by a local, but not the extent of this. So, I would it would be in their scope, you
016know. >> Yeah. And some maybe not would be able to handle something like this. Um, we usually can get a pretty good local content for this. So you were there when they you were there and went upstairs there and looked y looked at it. >> Yeah, cuz I was up there too. I don't know when was that? >> Middle end of August something like mid September. >> When were you appointed? It was >> so September whatever. Second week of September. And you could tell the ceiling tiles are there's water. >> Yeah, there's water. Um so we noticed a couple of those. And then Alex, uh, my architect, kind of as we stood on the roof and he walked around to where he could, he could kind of there's some gaps that were there. He could
017see a lot of the mortar was kind of cracking apart, which just leeches in that water. >> I'm assuming the west side's worse than the east side, >> right? >> Honestly, it's all pretty disappearing. >> Yeah. I mean, the west looks terrible from the from the old bus rout. And on the north side too where that shade was >> that's pretty bad. >> That's really bad. >> They gave us a lot of insight explaining what what needs the order of things that need to be done. >> Any other questions? And then uh all of your contractors, they take care of all of the permitting and anything else that's required for >> Absolutely. So we're we're turnkey. So, we have this. We will handle everything for you guys. We'll handle all the permitting, all the subcontractors.
018It's it's one contract with us. You're not going to have to deal with everybody else. The only thing that we can't touch is asbestous. Don't think there are many up there, but that's state of Illinois. It's >> Yeah. Asbestous, moldivatement, material, so on. >> Exactly. So, that that's kind of the only thing that wouldn't be there. I don't expect it to show up and ever have be an issue. Um but that would be the only thing that we wouldn't be able to contract together with everything else. You're just working with us. You still be a project manager assigned um to this. He'll be the point of contact. I'm always a point of contact, but he probably him and they would be become really good friends. Um as we start getting people out here and things
019like that, we work on a good schedule. Obviously kids uh would be out of there, you know, in the summer. If you know going forward, it would probably be right as the kids got out. we would get in there and put those windows out and replace for you. And >> we don't foresee any um material, >> not shortages, but like delays and things or anything that it could be finished in the time in over the summer. >> No. So, I actually checked we checked on that day before I got out here to make sure that wasn't going to be an issue. As of right now, there is nothing. Um the only thing that we kind of got noticed is the longer that we potentially wait is the aluminum coping just because it is a metal
020those typically as you get further and further they can become an issue. It was kind of a warning we got from one of our um contractors, but as of right now it's not. Um if it were to go to contract, we'd order right away to completely prevent that, right? We don't want that to happen either when all of a sudden we're out here and we don't have a certain thing. Uh, but the windows are available. There was no issues with those. So, they're ready to go. [clears throat] >> What kind of windows are you putting in there? How they are they're going to have like a like what are they going to look like, I guess? >> So, there is with contract a design portion of this where we'd actually sit down with you guys
021and see what you wanted. Uh, most likely they're just going to have probably bottom open to get some fresh air that comes into them. Um, you know, it's nice with the screens there, the little handles that kind of pull out. Um, but that is something that we could talk about that we would talk about, right? because you could have the full length that open up a little bit. Um, >> and probably on a third floor in an elementary. >> Yeah, most likely. >> Yeah, >> they're going to be the the kind of >> they're going to be where the kids can't fit. [laughter] >> Yeah, I will tell you there are some people like, "Nope, we absolutely have to have it the full length open for that breeze." And >> Well, that would be nice,
022but >> yeah, >> for elementary special ed, I think we need where they can't fit. >> I have I got I have young kids, so I understand that. Yes. And they would be the fulls size. >> The full like the whole Yeah. Where the original Yeah. the original size. So >> we're going back to the original look. >> Yeah. The plywood would be gone. >> Teachers would have a little bit more natural light in there. Um so that would be nice for them. Um now in some of the rooms there's the the ceiling kind of hangs lower so we cut a little bit off but it would still have a good look to it. Um, as far as us paying for it, is there a certain amount that you require for like a down payment?
023>> So, once we get the hard numbers and we get that final addendum, it's a 5% um, mobilization fee. >> Um, and that then we just start ordering. >> Okay. >> The ordering would exceed the 5%, but that's just kind of as we start. Um, and then also permitting. Um, we would start that process as well right away. Um, and then we would set up a payment schedule. Um, we do it at percentages to completion. Um, so you start at 25%. So it would be 25, 50, 75, and 100. Um, now with this, it wouldn't be a very long job. So those percentages would kind of stack up quickly. Um, but then you would have that. So um, as well with this, this would be an energy savings. Um, so we would, yeah, we'd calculate
024what those savings would be. It'd be simulated on that of what it looks like over 30 years. Um, not only the windows, but the tuck pointing as well. That's kind of when not everyone thinks about like oh I guess yeah air and water are coming inside that brick it it affects it makes heat more stuff like that. So you'd see a little bit increase in bills. I don't want to say it's going to be a whole lot but there would be stuff going >> and then are there any kind of like um like energy like rebates or anything that from upgrading to the you know like a more energyefficient window. >> So there are some um the only thing I would say is sometimes they are hard to get. However, we would handle all that
025for you. I have a gentleman, you met Charlie. Um, Charlie is our guy who handled all those grants and all of that stuff. Um, he's great at doing it. Um, so we would apply for those almost immediately as well for you. Um, to get you guys the rebates on and I would show you all that as well, so you would know kind of exactly what's coming to you. We'd handle it. Um, there's a few things the district has to help out with, just some of the reporting, but we would that for you. This would be coming out of health life safeties uh safety funds. Um because it is a summer project, there's a high likelihood that it'll at least the last payment if not the last two would probably filter into next year fiscal. Um
026so just kind of give you a heads up on that. So the number we gave you for health lives a this year probably is still legitimate. Um there' just be an extra payment that we'd have to allocate funds for next year. And with the payment, you know, I say we have those kind of set things. If you guys come to me and say, "Hey, Cameron, can you give us can we make the last payment in August?" We can do that. We're pretty flexible on it. You know, as long as we've got, you know, we're working on the project and have a partnership together. We're flexible. Some people like to pull it all into one fiscal year. Some people like to split it amongst two. We're fine with that, right? That this that's kind of with
027you guys and working being in partnership. So, >> August of 28 [laughter] Yeah, [laughter] >> that's that's if you do the second 300,000 next year. [laughter] >> One brick at a time. >> So, these these two um options aren't priced together like the second one isn't um you know cuz I know sometimes if you price together a project it might be less expensive. So, these are kind of it, you know, separate. >> They're separate from each other. >> Um, when we did this and kind of talking with Jack and kind of looking at you guys' district, I didn't know if that I didn't think both were going to happen right away. Don't get me wrong, we put them on there. So, you had vision into it and what it is. So, they are priced separately.
028>> Okay. >> Um, now, if you did want to do a whole thing, right, you're exactly right. Just having labor out here at the time gets you cheaper labor rates. ordering all of the all the um stuff for touch point get you cheaper pricing on it. Um definitely happen you guys want to do that. That's the step you want to make. U if not then it would just be in two. And even with that if you guys signal to me like hey yeah we're going to you know a few years we're going to do this. I'd also tell the subcontractors that and say hey you know give us good pricing now and then you you know do good work. This job could be yours too. Right? subcontract earliest they can fill up their book they
029love they'll give you great everything [cough] >> so I would say for us the next step if you'd like I can send over a bunch of contracts that's the route you guys wanted to go um from there and then then that will kind of kick off getting the subcontractors fired up and getting them Any other questions for Cameron? >> All right. Awesome. >> Thank you guys. The one thing I will leave you with. Um, everyone always likes to ask. I do have kind of references and a list of projects we've done. That way you guys kind of know what you're looking at, who we work with, things like that. Um, all the contacts on here, feel free to always give them a call. But that way you guys are kind of aware of [cough] course
030[clears throat] you >> okay we're good. >> All right. Well then I appreciate it guys and I look forward to hearing from you and hopefully working with you guys. >> Thank you. >> [clears throat] >> All right. >> Thank you. Thank you. Thanks for being here. [clears throat] >> And then we have the same from Jr. So, um, I sent you an email. Mr. Ingstrom, uh, could not make it tonight. Uh, uh, he did mentioned it to Ashley and Ashley this weekend that he had, uh, date night with the wife and he didn't want to get divorced. So, it's probably, um, GRP is the one that did the HAC project. He did send me this today at about 2:00. Yeah. Um, so I don't want to give you too much uh go too much into
031it because as I said Scott's going to come and present. Uh, but just kind of give you an heads up. The package A is just the windows portion of it. The package B is the um fixing of the inside with the drywall, the uh the roofing, everything like that. C is their solution to the roofing concern and the water access. And then D and E are additional tuck pointing things that they uh saw could be addressed. Um and then if I sent you this in in email form if you wanted to look through it. They took the pictures of what um those related to and then um they sent out a roofer a couple days and they actually got on top of the second story. Not just where Brad was alluding to on the SCA
032um fire escape. They were actually up on the third section or the the second section there. Um, so they took the pictures from there. I will say they don't believe it's the water the the the water issue is tuck pointing. They believe it's more of a roofing issue that's up there and a flashing issue, which he kind of did allude to the flashing needs. So, um, I'll let like I said, they could talk about that within >> year. Is his GRP's both like the tuck pointing like they said like the additional tech pointing or no just the just the the one they did not the one a that performance did. >> So the second tuck pointed that that he talk that's the whole school >> and this doesn't just the >> correct yeah they were
033out here he's like why we're out here just kind of give them an idea what the the rest of the tuck pointing would be. for everything they have is 344. >> So about 20,000 22,000. >> Well, you would do so what you want to do for the windows is A, B, and C, which is about 283. >> Okay. >> D and E are like the secondary projects that they that they that he talked about. They're not as extensive. They did they are looking at solving or tuck pointing different parts. >> Okay. >> He's tuck pointing the whole school. >> Okay. >> He's addressing some areas of concern that they saw. I believe again Scott could answer those questions better than I could. But >> but for GRP they are like the D and the E
034is just the tuck pointing on the second story. >> Correct. >> No GRP. >> It's some it's some Yes, it's some tuck pointing there but it's more of tuck pointing spots on the buildings like everywhere that they saw like one of the pictures. >> I'm trying to make trying to make it apples and apples as much as possible. So your apple your apples and apples are more like apples and and >> peaches. Yeah. Yeah. So it's like a clementine and an orange. >> Okay. They don't believe tuck pointing is the issue. Performance does. >> Okay. >> They're saying the issue is the roofing issue, which is package C. >> Okay. >> So that's that's the difference. >> Okay. >> A and B are both included in both situations because that's the windows and the interior.
035And they had a roof DRP had a roofer come out. >> Yes. With their architect. >> Performance did not. And the per >> So they had their architect out here. Yes. But they didn't have a roofer out here. >> Okay. >> So what do we think the issue is? >> I was say how do we >> I mean if you get a roofer out here, a roofer is going to say it's a roofer issue. If you get a brick layer out here, a brick layer is going to say it's a tuck pointing issue. >> The roofer [laughter] didn't come out first. The the both sent out architects first. >> Okay. >> So um we are waiting actually to hear from Total Roofing. Uh we reached out to them and because of the season they're a
036little busy. They're the ones >> who put Are they the ones put our roof on? Sorry. They think >> they're the ones that did the last couple times for us. >> That's what I was wondering. I was like a third option. >> So what we're really asking for not even a third option but hey a third party who has no vested interest in this. What do you think it is from their perspective? My qu maybe I should have asked him cuz I don't know the all the tech pointing that performance wants to do is that preventative like I'm willing to spend the extra 20 grand if we're going to prevent another 100,000 of issues happening in three years. >> It is a 100y old building. You're talking this is a 1930s building. I mean so
037there probably is some tuck pointing that need saying like is it like if we do that now are we going to prevent issues later >> versus us waiting and >> page five. That is the That is the That is the second floor upstairs >> that they're looking. You [laughter] see what I'm saying? Like if we do it now and it's going to cost me 5,000 in 2 years, are you going to come back and say now there's 10 grand worth? >> That's what I'm saying. >> That's the pictures they took. >> The fact they put up on the roof was when that North End edition was put on. >> That was like in the '9s, wasn't it? >> Late 90s, early 2000s. >> Here's what I'm asking. But Adrian, if but I don't want to
038speak for the other company or or roofing and tell you well 100% it's stuck. I mean Brad just pulled up the picture and said that looks like a roofing problem, >> right? That's something >> I don't have enough information to tell you which one it is. Full disclosure, I don't >> performance from their perspective. It's the tuck pointing and that's what they would like to see done. >> From GRP, as I understand it, they think it's a roofing issue. So we're going to get our company out here as soon as we can. But >> but also, how old is that roof? I mean, we've done that roof since I've been [clears throat] on the board. Correct. It's not that old. >> It was probably um my second year as a prince, so it was probably
039six or seven years ago. That's the one, if you remember, we had a lot of problems with. We had that company come out multiple times and that company has since not been welcomed back. >> I remember it was an issue that because there's there's a lot of issues up there. Yes. with like a walk a metal kind of walkway. Like there's a bunch of issues just with that roof in itself that make it difficult to >> the metal walkway is on the f on the top of the first floor. This is on top of the second. So there's like >> but there's there's something metal up there, right? But you couldn't remember. >> So where the metal >> I don't remember what it's called, but >> So where the metal is >> fire up there?
040>> The metal where the metal >> you're talking about walkway is, it's still like old roof up. >> Yeah, there I I remember I just remember there being something really wonky about that. >> Two different roofs. >> So the roof we're talking about is the I call it the third floor. It's not the third floor. It's really the second floor. The birdhouse roof. That's the one if you look at the pictures >> where special ed is, right? Not new special ed where title one is and fifth grade. So where the walkway is, in my opinion, just looking at it like it's not wet, it's dry like cuz you there's like a the new white roof and then they left the walkway, right? >> Yeah. Because they have >> because it was like disassembly issue. That
041was the >> and they just left like the old black rubber on there. But the rubber there is fine. >> And that's what I saw. >> Neither one of those address that. That is a completely different problem. >> That was that was like it was going to cost an astronomical amount to remove and lift that and it was just >> still going to >> Yeah, I know. That's why it was one of those. >> Yeah. Because it's just you don't tears. >> So like if you have the email [laughter] >> if you have the email page five on that email with the pictures. >> Yeah. >> Down right there. Like I don't know exactly where that top right one is, but it's just like open to the elements. >> Yeah. >> And then it says
042on the other one um it's leaking into the multi-purpose room or cafeteria, whatever they call it. >> I just want to in terms of the checkpointing whether or not it solves this problem if that is something they see that we need to do and that needs to become somewhat a priority. >> Yeah. You don't want to spend a bunch of money on ceilings and drywall and windows. Correct. and in five years. Oh, because we didn't do the tuck pointing, we now have more issues with those. >> Now, it's going to be 15 grand on tuck pointing where I could have just spent five or whatever numbers. >> But on the other end of that, I want to make sure that if I tell you it's if it is a tough 20 $30,000 more cost and
043it really is a roofing problem that cost you 40 instead of 80. >> I don't need I don't want people coming back and saying the school district's wasting $45,000. >> We should we need to solve >> because that's true. Acknowledging like you said, if it's been 40 or 50 years, there is probably some puck pointing we need to invest it. Maybe that is something we need to budget for next year. But this is going in and kind of doing to be preventative entire building. Correct. >> Yeah. Like what I'm saying like I starting to get to that point where we can do more preventative. It's not we've been catching up so much on what that hadn't been done for so many years because they put the money in. That's why I was wondering if we
044can be preventative. That's a good route to go. at the tongue pointing outside of this issue. Is that still something we have we should be thinking about doing whether or not it like solves this? Is that something we should put on the radar? >> Yeah. If I again we'll have Justin come out. Um we do a lot of they do a lot of work for us. >> So I I can't imagine he would again it's going to be his time. I don't want to >> Yeah. >> Uh but >> question for you on this one. Obviously maybe we don't know. It's not really on there about wrapping that top part with aluminum. >> [cough] >> So, [clears throat] >> you know what I'm saying? >> Yeah, the co >> cuz I think if it's wrapped,
045we were talking a lot about that. >> Well, and there's one picture in there of of that cap pretty big. >> Well, it says install new coping cap. It just doesn't say what it's made of, >> right? Like aluminum would be best obviously in my opinion. >> Most of the rest of >> I mean just Yeah, it says just install new, but like you said, it doesn't specifically say >> aluminum. Respectfully, that'd be a question you ask. >> I know. I know. >> I know. I just I I wish he was here and I wish I had those answers, but um I got this at 2:00 and >> Yeah, it needs to be tuck pointed on the top, but the windows are obviously I mean, it's a it's really a whole disaster. >> Yeah. >>
046But if that roof picture on number five >> Yeah, those pictures were a little >> That's bad. >> I mean, I was like, holy. What's that picture? >> Is that the flashing? >> I think so. It's like >> Do you still I think Oh, >> yeah. >> I think if Yeah, if you put the >> I would like them to prioritize like what is now and what is now, you know. >> Well, that's what they did. That's why this one I mean both of them. >> Yeah. >> A is what we you really need to do. B if you want to add if you want. >> No. AB and C you you if you want to do this, you have to do AB and C. If you're doing that company, if you're doing performance, you
047have to do >> like not package. I was going to say like you should really consider doing this because you need like >> a needs assessment versus a if we choose this package, we have to choose all. >> If you do the windows, you have to do the tuck pointing. >> Both companies have said that they're not going to do the windows and not do our roofing or tuck pointing >> because otherwise, as Cameron said, you're calling me in 3 years and saying, "Hey, the windows look like trash." Well, because you didn't fix the problem. >> So, >> okay. >> Uh, and then the other thing, so here's your building checklist. Um, >> Oh, sorry. So, we kind of Oh, sorry. Uh, Brad really wanted the six copies. [laughter] >> Um, I showed this to
048you guys probably 203. >> So, I kind of we went through that and at that time it was Mike. Mike and I went through and we kind of gave you a checklist. And then at the very bottom of it, I put kind of our our things we want to address and potential projects in the future. So did the exact same thing with uh now that Ashley's on on and to kind of show you the things that we have done. I kept it on there and just put a line through it. So um each bill you can see how you kind of address things. This does not include it doesn't encompass everything. Like if you did something that wasn't on here, I didn't add it to make it look better. Um, but you'll also notice that
049a lot of the check marks have gone over to the left hand side, either excellent or good. And most of that is the results of the HBAC project and the rotational roofs that you guys have been working on the last few work last few years. Um, so I don't know if you just want to kind of look at and ask questions or go through them. Um, Nate Nate obviously helped out with a lot of this. He put a lot of good extra notes on there. I do apologize with the first email they sent that for some reason didn't send you the right copy. >> Now, I know you had mentioned with the humidity issues at the elementary being with the wooden um furniture. Is that something that maybe we need to look at adding to
050this maybe like a grade level at a time replacing some furniture? >> Yeah. So, I've already talked to Nathan about that. We're we're going to probably look to do what would do we say probably 90 desks, you know, three three classrooms. That's what I fig maybe a grade level a year or something we can just kind of rotate it out. >> And I I I don't think there's a lot left, but yes, that's the plan. Okay. >> 100% to get that taken care of. >> Hey, I got a question for you. >> So, the junior high says quarter by sher sinking. Obviously, I've been in that. >> So, do you think that's the problem with her windows >> as far as I wouldn't say so. There's several spots in that school where >> the pains
051are bad. >> Yeah, we had to replace the thermal panes before we did the the screening >> cuz I was just thinking I just saw that and it was just like you think like it's sinking. Maybe it's doing that with the window. You know what I'm saying? >> Issues if it was caused from the >> sinking. I think you we getting water or something coming. >> Yeah. And the the wall isn't cracked either. It's just the floor >> and it's it's that just that corner of that building. I mean, you can visibly see it when when you walk in with the tile. >> Yeah. >> Um, but I the as far as the windows, I mean, the second story's got some. The other side of the stairs has some. So, it's >> Is it correct?
052Upstairs, too. >> Isn't Or they make >> the floor. The floor. The windows upstairs. >> Oh, I'm sorry. Yeah, >> there's no second floor above. >> Oh, yeah. That's right. There is no second floor above. >> Yeah. >> Yet. >> Yeah. >> Well, look how excited you guys got. >> We got to add more. And that's the only place we can add more classrooms [laughter] easily. >> So are the junior high. >> What does the school what does the school own on the south side of high? >> So on the south side of junior high you can go up to the we're going to call them the baseball fields. So the baseball fields are village property. >> That's what I thought. >> Yep. So everything everything south of that the the soccer field the allowed
053us to play around. >> Yeah. I mean I was just >> Yep. property and our property goes up into the um the if you're going east it's up to that uh >> where the prairie or whatever you want to call it. >> I'm going call it ditch but it's not a ditch but yeah. >> All right. So going through some of these. So for the high school we have future project stack lot. Is this like a safety issue? Is this >> So if you're on this side of the of the building Yeah. So, we don't have any lighting out there at this time out outside what's on the um so the superintendent every month has to fend off like burglars and stuff and so like I know karate but it's just dangerous but yeah Nathan's
054pointed that one out now again it wasn't a huge priority but now we got that one done you know added to the wish list >> into that lighting is really on the building we're I eventually like to how we did at the end of the drive here >> so we need to run some electric and that's why he when Hurley came in and did this, he left that last light pole accessible for if we ever want to expand lighting for for doing whatever we want. >> Okay. >> And then the den exterior that's just for funsies. >> Yeah, that's that's actually that was a Nathan Stenola edition. That was not a >> No, I mean I like it. It's also Mike edition. >> I like it but for 15k but >> I just threw it
055out there. Yeah. Yeah. I think they should read I think they should get some graphics on the doors. >> Oh, well that >> these doors. >> Yeah, we've mentioned it before, isn't it? The problem is that's the one the cheerleaders use those promote their the >> uh No, the the doors into the actual I don't know what is he calling it now? Den >> the door itself or the the interior door. >> The interior only has like a pane that's a that's a like 6 in. >> We could put something in it. going to like put a sticker on the door. >> No, no, the whole door. >> That's what I mean. Like like a skin like a a wrap. Oh, >> I can I know a company >> where you could get you could
056get arty and paint paint it. [laughter] >> Yes. But >> let me walk you through these places where we've painted the metal doors and >> [laughter] >> uh >> and then um I saw somewhere the what are the the lockers? >> Yeah. So if you remember what was it 3 years ago we had a company out of Texas come and refinish those and on a micro scale if you look at you're like oh it looks really nice but then you start looking at it >> I wouldn't recommend doing that again. So >> well I thought we just had summer help kind of painting them right. >> No this was a cuz you have to actually sand above the like above the locker. >> So this be got them all and put in new ones. >>
057Oh god no we can't afford that. >> The new lockers. That's why I have a bunch of question marks. Yeah. Yeah. Um [laughter] >> so much where are you going their lockers? >> I MEAN IF THEY'RE NOT LIKE falling off or anything. >> That's where I'm kind of at. I think I left it on there just because we talked about it four years ago >> and I wish that would have turned out better. It it didn't. So >> yeah, I just assumed it was like we painted them and oh yeah, it's chipping off stuff. Oh well, you know, it was a couple hundred bucks. >> Somebody comes in. That's sand blast. What are they >> electro? electromag almost but not really a powder coat. >> Well, see we we have the same kind of lock.
058We had them in Texas and every year like classroom teachers would paint them. They got a lot of paint build up [laughter] unless it's like actual and then all the like powder coat. >> Yep. >> And you can't wrap those in skins because um that's a lot of cutting and no >> uh terms of seal coating. We're going to continue that on a rotational basis. Um, yeah. >> So then for the junior high, what do we do with this foundation structure? Like >> there's been an issue [clears throat] already. >> Well, we had What did we do here? It used to be issue here at the high school. >> They probably jack it. >> I say they got this false now and that. Was it this front corner or the back corner? Kind of more
059this way. Didn't we have a problem at the high school? So, I'm [clears throat] I'm not a foundation expert, but it's different if I'm jacking up or I'm I'm bringing up a sidewalk than if I'm bringing up an entire corner of a building. >> True. >> Um, so it's one of those, and sorry, say it because Brad's here until it becomes an issue, >> I'm not jumping on it right away. Plus, if there's a future for that section anyway, there's probably a full incumbent project to do. >> Um, >> what did we end up doing? >> It's okay. You can say what you want. [laughter] >> I mean, is it if it's something that's going to cause issues, something we should address before it gets worse or if it's just kind of like I mean,
060I see it's in the fair column. >> Yeah. >> So, thinking what did >> what did the church say? Settling >> settling. What did the church want, >> Mike? For uh you guys were doing stuff at the >> Oh, the donation that we the donation this past summer we did. We did the playground. So, we m weeded it. We mulched it. We got swings. >> We missed anything there, Nate. And then something maybe something with the fence, but I can't remember. >> Yeah, the spring we're finishing up in the spring. >> We're putting the slats in so that corn doesn't come through there. I think that's where we're doing the slats. >> SL and then also for privacy panel for all kids kind of blocking from Indiana Avenue being able to see them on the
061playground. Um but landscaping ended up being a big chunk of uh substantial >> it was a big overhaul of that playground. >> So at least the so that kind of took care of that situation and so we're we're probably going to enter negotiations with peace again about a longer term stay there. And so at that point Tom, we'll probably discuss what the school can provide, whether it's, you know, seal coding the lot because we do that. >> That's what I was wondering like. >> Yeah. >> There's a fine line between, you know, obviously they're they're a church, so you can't really pay them. >> Yeah. >> But you also want to >> you want to help out, but you don't want to >> Can you refresh? What did we do on the science wall? >>
062The science wall >> here. We had an issue >> on the science wall. >> Yeah. Wasn't it the science, the brick, something with it? And we had a couple things. I don't remember. Just recently. Okay. We were just talking about tuck pointing and stuff and I knew we did something there. >> Oh, you're talking about the gym. We haven't done anything with the Haven't done it yet cuz we had talked about um the gym wall. >> Okay. I knew it was something on that side. >> Yeah. We we talked about um we we we truly believe the issue is an internal issue that it's seeping through the brick and then when it should be going into the uh the trough if you will that then takes to to the weeping holes >> there that was
063put together with aluminum tape and aluminum guttering. Well, the aluminum tape has deteriorated in time. It's no longer So that that's what his dad was thinking who's an architect. You would have to tear that entire wall off to find exactly what >> it and where we kind of talked about if we add on it would be over there. >> We had talked about potentially using a brick sealer so it would hit it. I mean it's not ideal but it would hit the brick and then drop down and then hopefully the roof would pick to help it out versus again only happens if there's a driving rain specifically from the east. >> Yeah. >> Um or the south. >> Is that what's happening? So >> it's only like every once in a blue moon it ends
064up leaking and it's just >> then you can't recruit it. >> The the brick leaks. >> So >> the wall that wall where the greenhouse is, >> right? >> Uh uh no it's this one right here. The athletic hallway. So if you if you look there's you know we we have tile that's removed because if it if it rains really [cough and clears throat] hard it comes in sideways and hits the brick and then the natural idea is brick is porous. So it seeps through the brick and it goes into its tunneling system to where it then takes it through the weeping holes and it's not a problem. >> The brick sealant stuff works. >> That's what that's what we had talked about, but we weren't >> so it doesn't get through the brick. >>
065We weren't like it's not going to fix it, >> but it works. >> Yeah. >> So that's that's an easy fix really. >> Well, [laughter] you're doing this, aren't you? >> Well, that was it. Oh, it could be this. It could be this. It was trying to kind of figure out and like you said, it doesn't happen often enough to be able to when you do think something or we're going to try something, you have to kind of wait. Did it work? Well, let's wait until we get that once in a blue moon rain and see. >> And the summer just we were hoping to do it the summer. It just got away from us, so it happened. Sorry. >> No, I just I remembered the conversation. I just didn't remember what the end point
066was or if we figured anything out. >> And you're probably going to be doing the junior high roofs. Not next summer. I'd say in about two weeks. probably the the following some summer of 27. Um, so next year's budget, I will probably budget junior high roofs. Whether uh again, we'll probably do it in phases be my guess. um unless I get a nice deal and just get the whole thing done. But we'll probably do two different phases in that kind of like we did here at the well the high school we did until there was a massive [clears throat] >> and that's one of the So now that we're talking like where we're getting years and stuff out I mean how are to start that conversation again like I know we can't really tell our
067numbers or anything like that but like I know at the elementary we don't have a lot of room if we get an influx of people moving and stuff and that's my fear is I don't want to replace the junior high roof and then in 5 years we've got to make an addition on what we you know like I kind of want to start thinking and planning [clears throat] that like same thing. Oh well to fix that wall if we end up doing an addition there you know it's like >> agreed >> I don't want to do work to have to undo the work a couple years later. >> So the two places that if you're looking to add an addition it's always cheaper to go up than to build anything. >> Um that'll not only
068that you would have to procure property and I know that's one of the things that you guys have talked about with me. you'd want me to look at a property. If you were to add the second floor to the eighth grade wing at the junior high, that would add you six classrooms. >> So, we could move like fifth grade over there. >> So, that would be my again, if you're asking the superintendent, you know, hey, what's your long-term plan right here at this moment? I would move fifth grade to junior high. You would then you would open up three or four classrooms at the elementary. You'd still have one or two classrooms open at the junior high. And then I would also recommend doing the second floor of the science wing here. Okay. And getting
069the second floor up here >> instead of building out where the greenhouse is, just building. >> Correct. >> Okay. >> So now you're you're adding, you know, as many as 13 classrooms if you really want to push the number, but you're adding another six here to kind of get get there. >> That's just always a hard conversation because everybody that says, "Oh, we should have never built a junior high. Why would you build your smallest building?" You like that's always the community's complaint and stuff like that. Oh, if you're going to build, you want to build a high school that keeps people moving. Well, the problem is when we start getting too big for our pictures, it's going to be in elementary. It's not going to be in high school. So, we're not going to
070be able to fit the elementary kids. But, >> if you build a new elementary, then they all start moving. Then, you do it. It just ends up being a bigger problem. I mean, if we have the room and we can add on cuz I mean the elementary, >> you can't really, >> I don't think, tell so much that it's got a bazillion add-on, you know? Um, as long as it's done right and it looks nice and it'll fit. >> Yeah. because then you're not also having to rebuild all of your other things, your >> baseball fields, your everything, you know. >> Yeah. >> Plus, that's a lot of land if you're looking at you want to build a whole new high school and whole new sports complex. I mean, >> we don't have that money.
071>> I don't foresee us getting that money, >> right? And I mean I and I'm I'm very optimistic that Beecher I know permits are starting to get pulled and they're looking to start building and I hope Beer is the exception to the rule of Illinois but Illinois is not a high a growing state. It's not people are leaving Illinois. Um that's why you're going to now be facing revenue issues in the state of Illinois because the tax base is leaving. Um, so I I also don't want us to get into the same concern that happened when they saw the houses potentially going up. We saw what we could be a housing boom and then everything just got stopped and shut down and then what were projected to happen didn't happen. >> I just don't want
072to get where we don't I mean cuz now even if you look at our elementary our classrooms are a little some grades a little bigger than you like. You know, if we get where we get 50 people moving in, then you're it's just not optimal learning, which is what you want for your students. >> Y >> [clears throat] >> um for the digital sign at the junior high, >> how long has it not worked? Cuz I feel like we could just year after we could just not replace it. >> So, um I actually Joe did a phenomenal job. Shout out to Joe. Um, so last year I went to the foundation and talked to the foundation with Miss Flores and gave them a proposal and they came back with their opinion on it. Um, and
073so I then tasked Joe and Brandon Dubo to kind of look at it themselves and Joe found a found um a site that he can you he can buy the panels, he can retrofit the panels and get it to work. Um, right. see >> is your software still going to be compatible? >> So those are all joke dunking questions. [laughter] So I provided that information to the foundation said, "Hey, if this is something we'd look to explore, is this something you'd still be able want to fund at a much lower cost?" And because if the answer is yes, then I'll have Joe do a lot more research into this. Joe, do you what software? Yeah, the software is included for free no licensing and then the specific one that I quoted you also had a
074cloud version that was free. >> So may I ask who it's through? >> Uh ProLEDD which is a it's a national provider. So they they offer a 5year parts warranty and then a 10-year parts availability guarantee. So it's not like a fly by night China place. It's they're going to stock it for a minimum of a decade to make sure that if there is a module that needs replaced, you can take that one module out, put the module in, and repair the sign. >> Yes. >> Move forward on anything, but go ahead, please. >> Basically, we're getting some new panels and new software to use with the existing sign. >> Yeah. Right. >> The existing aluminum sign like the existing panels. the existing panels that are the the reader the electronic message center that's that's
075in there now. So you found something that's compatible with what's there now? >> Not compatible. So the ones that are in there, the electronic LED displays, those are basically rotted out. I actually have them on my desk here if you want to look at them after the meeting. But they are >> No, I believe it. [laughter] and they they've already been resoldered by hand a bunch like a couple times and they're just beyond repair completely. So the software is also doesn't really work anymore. Okay. Any modern system. So the software um most of the vendors will all provide you software to run their signs. >> Right. Okay. And what was it? Plano >> petrole gas stations that kind of thing. >> Yeah. So just a scroll. There are other vendors as well, but that's if
076that was the one that had a, you know, good solid track record, high parks availability, and a good >> um my vote was just put flowers around and it's just a >> just say it's just a sign. It says the name. So, uh, but like I said, Wendy's going to take it to the foundation perspective. My guess is they'll cover we'll introduce caps. >> And that would and that is for both sides, right? The way you and I doublesided. It's a little taller. The old one was 9 in. It's going to be 12 in tall. And it's the width of the sign. >> They retrofit on just the outside of the sign. So it'll kind of be like putting a imagine a big piece of ply wood, but it's just all LED panels. It bumps
077out just a little bit on each side, but you really won't see it too much unless you're looking at it straight from the side. And it'll only be like an inch or two gap there. So >> is it full color? >> Yeah, it's full color. >> Okay. >> And Michelle always gets what she wants. So >> I bet I bet she I bet she'll update it. It'll be wonderful. It'll be updated daily. She will be on it. All right. [clears throat] How about our elementary school? It does say here that the roof is in excellent condition. >> Um everything on the top. >> Oh, no. Yeah. >> No, it's all brand new roofing except Well, even that one I would have told you was a brand new roof until they jumped up there and took
078some pictures. But yeah. >> So, kitchen. So, it's always been a pipe dream. >> Um, cuz right now all the cookies at the junior high and they transfer it over there. >> Um, but you notice I put it on there and I you having that >> getting just lunches by itself. I mean, getting people to staff that, getting to do that, man, that you're saying 90,000 per kitchen, but it's a whole lot more than that >> because you'd be having to run your own food service program at that part. We do run our own. Oh, are you talking about >> like >> Well, even when we ran our own food service, we still cooked it out of junior high and transferred it over. This is more being able to cook out of it. >> Is
079there any chance you can get uh when you renegotiate your donation at piece about using that gym and that cafeteria, that kitchen? >> Um I can ask >> because they probably still use their kitchen. The gym was kind of a the first time around was not something that they wanted to use cuz they use a lot of they use that for services. Um >> that was their kind of push on that one. >> Yeah. >> Kitchen people are dying to go >> and then all these transition to LEDs. >> We're just transitioning all our fixtures. Is that what this is? >> Yeah. Updating all the >> interior exterior lighting. We're believe it or not, most of the schools are all >> close to being everything that we do. >> Nathan stands the stairs right into
080them a lot of >> Oh, that's [laughter] a good time. >> That's just something that we're doing like >> periodically. Yeah. Yeah. When when we get when uh Mike did a lot when he saw rebates and things like that. >> Oh, okay. Cuz I was going to ask sometimes if you get a company that does them, they'll get you a you know, an energy rebate or something like that, too. >> Yeah. most of Illinois pretty much >> GP was going to do that for us, but we found we could do it cheaper. >> All right, cool. Cheaper right now. Okay. Mhm. >> And then the uh you'll notice there's also Nate added this one as a possibility a light pole on the southeast corner of um that's right by the uh uh playground basically, right?
081It's just poorly lit at night where there whether it's the kindergarten the first saturated hallway and then the stairs that whole corner is kind of dark and it's safe for safety reasons and whatever. I know the police by >> that's I think that's the areas that was brought up when it's beachfest. Everyone's like it's really dark right there and I'm like >> don't walk there. School's not in session. I mean I hate to be blunt but I was like school's not in session. We don't walk at night. The kids are safe. Like >> true. That's my concern. Are the kids safe? Yes. >> Yes. >> So, can we get some maybe can we look at the staff lot for the high school and getting some lighting there? >> Mike's going to be here on Wednesday.
082Might as well ask him. >> Okay. I mean, because if that's if that's a safety concern >> for me cuz does it have to be >> I mean, I don't want you to use your crying skills or anything. [laughter] >> Does it have to be poles or can it be light on the wall? Whatever's easier. There's right now on the >> south side of the gym there's two or three big life packs and then nothing really on that north or I'm sorry the west side east side uh either alternative just something instead of just using the dollar store lights is uh legal. >> Well, I'm guessing light plants on the building would be easier and quicker >> as long as there's electric over there. Yeah. >> Is there electric over there? >> Yeah. Oh, yeah.
083>> Well, I mean >> I mean to put on the building. building. >> Yeah, >> there's I mean it would take it from the inside. That's how we did the >> That's why I'm asking. How would they get it out? >> Put a junction back, but >> I mean there's there's a light right above the door that points down, but yeah, you would probably >> you can put a lot of LEDs up brighter LED that we can adjust >> so it covers that walk. It's really just for I mean there's teachers here, coaches, whatever till 7 8:00 at night a lot of times. Well, it's dark and freezer. >> Yeah. Well, I mean, if that's if it's a if it's a safety concern, you know, if it's [clears throat] not horrible horrible, it's not like
084we're >> I will run anymore. >> Nate didn't put it on there, but he would also like you guys to consider a disco ball for the maintenance shop here at the high school. [laughter] >> I might have one that you can have. >> Yeah, that'd be high efficient. Angel would use it. [laughter] And then we don't have the bus barn is all good. >> Yeah. Um >> we did the door one door right now. >> Yeah, we did that a couple years ago. Nate suggested a possibility of adding an overhead awning for the buses cuz right now they sit outside. So if it snows you have to clear off the buses and everything, but putting like >> stinks for them. That stinks. Like you have to >> I hate cleaning off my car. I can
085imagine a bus. >> This be like a big permanent I mean it could be a permanent structure coming off of that west side but >> just aluminum roof and some post or something to prevent the buses especially when we're buying all these new buses protecting from the elements a little better. She's got electric up there I believe for uh >> yeah so one go about cleaning off snow on >> just something you have to give >> I can't even with my snow on the top of my SUV. I [laughter] can't see if he had a problem, but >> no shoulders push. >> How would they do that? Like that one was leer. >> Oh, it's a very big job. >> It's always hard doing stuff through that one because >> well, and you have to
086get an >> They're pretty okay about everything, but >> just to be sure. >> Yeah. >> Okay. All right. Do we know who the Washington Township supervisor is that we'd have to talk to? >> Is he an elected official? >> Mike Smith. >> No, it's Mike. [laughter] [laughter] >> You just talked to him over Thanksgiving then. >> All right. Did we have anything for other? >> No. >> A lot of others. >> Noting there's still no public comments. Move to adjourn. >> Do you have an idea when you would like to have another facilities so I can provide that to the other company >> for GRP? Are we trying >> you want it before the next board meeting? >> That is that'll >> be you guys. >> Probably like preferably. >> Yeah. Can you give
087>> By the way, um Katie, sorry I didn't take notes. I would I'll watch this and take them for Well, we have there is a curriculum meeting on the 4th, but you can't go after, right? >> No, that was today. I'm supposed to be in the gym >> now. >> Pretty soon. >> Okay. >> Um, so the fourth is the curriculum and then the eighth is >> Transportation. Could we do it after one of those? >> I have no problem. >> Or do you want to ask if which one works better for them or >> I'll give them both those options? >> I would prefer the eighth. >> Okay. I'll tell them the eighth and then the fourth. >> So, curriculum is the fourth. >> Yes. Okay. >> At four insurance at 5 on >>
088Nathan, thank you for staying. >> Of course. >> Okay. Um, do I have I have to move to adjourn, right? >> Yep. >> All right. >> So, moved. >> Second. >> All in favor? >> I. >> All right. You