001on or off uh press it through screen so just press the button there now it's okay you go like um today's date is Monday May 6 2024 calling to order the bobur UniFi scooter check special board meeting as I call the meeting to order I just um like to share and reiterate as we have in the past our um vision mission and purpose statement for barbecue UniFi School District to not only encourage but also to support all of the effort made by the administration in all of our schools within the district our vision statement is our students will be loved encouraged and prepared to Take On The World by embracing our himu our mission statement is we create healthy inspiring motivating developing achieving graduates word meaning way of life our purpose statement is we create
002a nurturing learning environment for every child every day with an additional commitment to support our him as representatives of the community and as representatives of all our stakeholders as members of the community as well it's important for us to continuously engage in the Hindu or the way of life of the autum as it is what we know and how we um move forward in life so with that I will turn over um of the time now to Mr sabala for roll call all those and CH okay we do have a quorum we'll continue with our meeting this evening letter C is the routine business number one is the approval of the May 3rd 2024 special board meeting uh board members anything or is there motion to approve motion to approve motion by Miss anarie Stevens
003second by missia Hendricks letter D this evening is our action items number one discussion and possible approval of the request for proposal award for modular Solutions Mr President Mia members of the board members of the community before I begin with the first recommendation I want to take a minute um to once again show our appreciation to our teachers this week is Teacher appreciation and I want to make sure that we may get a point to also acknowledge all of the work all of the efforts all of the love and all the commitment of our teaching instructional team um towards our students and to towards our community we want to thank them for everything that they do your mic's not on rewind no you're fine keep going president wendia members of the community um and members
004of the the board um I want to take a minute to acknowledge that these week is a teacher appreciation week and I want to ensure that our teachers hear from us um that we appreciate all of the work all of the commitment um all of the love towards our students and that their job is not only um in the mornings but they also they carry also the the the love and the concern of our students home um we wish them nothing but success we wish them health and not only for them but also to their families and once again we thank them for every every single child and for every single hour that they work with their kids Mr Diaz I'm sorry I apologize in the future just make sure you're putting that on the
005agenda or making it an announcement because we can't address anything without it being on the agenda absolutely um I should have done it and I apologize in advance U but it it I will take a risk to celebrate our teachers um given that it's a great week and president Mia members of the board um this year uh Babble cuin fire School District um in in the with the intention number one of maximize maximizing our funding and number two being a strategic and how are we going to be able to compete with our uh neighboring districts not only um within Pima County but also throughout the state um it's it's providing teacher housing and um our even though our district is currently offering teacher housing our teacher housing it is in need of providing um a
006little update uh so we have allocated as one of the projects for this year half a million dollars to begin the work on um updating some our teacher housings that are in desperate need of some TLC um we have uh put out an R an RFB and um it was out for the required time and um only two uh companies went through and they they proceeded with the presentations with the interviews and the supported documentation and based on the committee um I'm coming before the governing board to answer any questions um but also to um provide the following recommendation to our govering board um which is um I am requesting the governor board the approval of awarding the project to modular Solutions and I open for any questions Mr um Russell um wanted to hear
007your comments if any on the project or any other project that we have yeah that one's on it's on yeah um yeah so we we had uh we put an RP out we did uh we did meet with three companies we narrowed it down to two companies um and narrowing it down to two companies we met as a group and uh uh discussed you know our thoughts after we had met with them and the company that uh that we are are asking for you to approve tonight ma Solutions we've used them in the past in the district since I've been here they did very good work they they crossed all the tees and DED all the eyes of what we're looking for um in the project and hopefully once we do this project we can
008get one next year in the next couple years to get all the the housing back up to uh um not not to say it's a livable space but now now you know people are living in there now but I mean to to accommodate better living conditions better living conditions yeah yeah because some of the housing as you may know is you know 50 years old so we're just bringing it back to back to a better condition um especially the windows and doors because it's all single pain and stuff like that um and there's a lot of the stuff that we can't fix as internal we have to go outside and get some of this fixed so hopefully with you guys approving this tonight this will bring you know more teachers and them at some point
009get some more housing um right now we have 43 units um total that's including the superintendent's house so once we get that all done um we'll be able to add hopefully maybe another 10 more units is there do you I don't have a problem I know modular Solutions they're very they're very good at what they do I don't have an issue with the with the contractor my my only concern and I say concern because I feel like it's again one of the only responsibilities higher responsibilities we have as the boards to be mindful about not only these things but how they reflect on the overall district and to me would you would you support or would you consider that I I don't disagree that these are needed I don't know that at all but I
010know we are at the end of the school year and yes if it was allocated it was done my only question right now is why the timeline sits the way it is and as much as we want to say yeah it'll get done it's all perfect it's on Dandy but a lot of that doesn't always happen the way that we need it to so if we're working through the the latter end of the school year and there this timeline says they'll be done by the end of June but what if that do doesn't happen so I mean and and I only ask that because why wouldn't we then look at what we have in the overall housing um inventory or the houses that we have close some of them off get them done early ahead
011of time and then decide to move people in I mean I'm only saying that I understand we have to be competitive but at the same time it to me it doesn't seem like it's it's always the short thing that we're going to get things done on time because that seems to happen a lot with us we have projects and contracts that go Way Beyond what they're supposed to and that's not our fault not your fault but it is out of our hands and then we look like we're not doing what we we're supposed to when it comes to utilizing funds so we were suy because then it costs more for us to have to do all of it because it takes longer for us to get all of it done so I'm just I'm just
012hopeful that whether whether my concerns are taken into consideration and or we really work out how these contracts and what these committees are going to do um when we're looking at these projects overall and look at a better timeline to to put us in a good little bit of a standing um I don't know if you have any comment to that but I just that's just what I feel like and and I only ask you because I know you have two positions that are supposed to be open for the housing someone who fixes the homes right yeah well I actually have I have three position I total open I five maintenance people and right now I only have two and I'm doing some of that help too because we don't have enough people right so
013I just I just you know I think it's going to get a the way that we've seen the homes and this will kind of press again on whether the CFO or the superintendent are also going to consider putting a little bit more of an emphasis on you need to take care of these homes when you're in these homes because it starts to get out of hand and it seems to be getting out of hand the way that the homes are being left and I know we said that before and we made some changes to the agreement but I think we need to get a little bit more serious about yes it's good cost of living it's 200 bucks a month or whatever it is but it just seems like it's not appreciated to the degree
014that we need it to be and cared for I think a lot of it had to do with the budget and how much we were going to have left at the end of the year that's why this came up now um it would be nice if if we jumped right into it back into it in July and August you know coming up after the for the 2024 2025 school year because this company is still going to be here and if that's who we want to go with if we can just lead right lead right into another you know $500,000 because now we know how much we've already spent so everybody else is going to be minus that amount for the rest of the year for out of their budgets um I think that might be
015better to do it that way because then we'll have more time to complete some of these and right now we have we have six or seven units open right now just just just in my head that I can can count and we have about four or five teachers that are leaving so we're going to have an abundant amount of houses that are going to be open so if we can if we get the faster we can turn these ones around before we let people move in in in in in July when school starts is going to help us out um there are a lot of them I mean a lot of the ones that are in pretty dire shape are the ones that people have lived there for you know 68 10 years oh yeah
016you know that's um because because no one was doing anything and they W reporting stuff you know until I got here when we actually did a physical in inspection of the units and stuff like that right so it's not that the people that are moving out now since we changed it and they they put a deposit down that they have the cleaning deposit it's changed overnight okay but it's now it's the units that are like like I say 6 8 10 years that people have been there those are the ones that people are coming out of that need a lot of the work okay um the other thing I would ask about being mindful is I know our fiscal year runs a little differently than the Nations and right now the nation's fiscal year is
017coming to an end which means they're going to start to like slow down on all the things that they're doing which means when we're trying to gear up they're coming to a close something to also be mindful of because it stops what we're trying to do when when we got to be my understand we're not the only fiscal year here correct correct and I just think about that when when you know considering what we're here to do and be a resource for I would hope that that's taken into consideration Mr Diaz president M members of the board M sir president members of the board um and also to answer your questions one of the reasons um why this uh specific vendor came um ahead is for the following reasons um yes we do need a
018very aggress aggressive timeline and the solution that they provided is number one is that they're going to bring the entire crew to be able to live here in the nation while they're working number two they're going to have a superintendent on side to be able to oversee the work number three they're going to bring um uh containers with all of the materials that they need and they foresee that they're going to need for the renovation to prevent any driving or going back and forth so they give us not only a timeline but also they gave us multiple Solutions in which they were going to be able to be more successful than the other companies um and number four they are familiar with the terror process and they're familiar with the landscape familiar with their needs
019So based on on those characteristics and observations and and the way they have answer our questions and and how they going to overcome those challenges um they show a plan for the seen and also the UN unseen yeah like I said I've worked with Missy Brandon and all them before it's not I mean I have no doubt that they're going to do what they need to I just want to make sure that we're mindful um I gave some pretty good recommendations hopefully I don't know if the board has anything else regarding this project if there isn't if there isn't any other questions I think that the information that youve gotten and everybody shared I think is is well and do and I I I I'm anxious because I think yeah you're right those are are
020very old I used to babysit in them when I was in high school yeah so they're fly I have some workers that have said that they were in high school or they were in middle school when those were there yeah so if that I'll go ahead and make it more oh on a second but if I could add um just a caveat and a directive to Mr Diaz um and I guess the CFO um just a close out of all the projects and the cost and the expense by the end of the year um and you'll probably do that anyway but I just want to make sure that that's reiterated from the board standpoint awesome okay that was my second and I and I will try to get you guys a weekly update once we
021start construction from demo I'll send you st stuff so we've already talked about that with them you one me a second with the directive oh yeah is that right yes [Laughter] EVS thank you number two this evening board is discussion and possible approval of the summer 2024 culture teacher planning hours Mr Diaz President W members of the bo uh after reviewing the progress on our dual language program um based on the progress of our students we are in the need of opening now um a higher level of AUM language and to do so um we are requiring our teachers not only to come back uh this summer but also work on reviewing some of the lesson plans that they have for this past year but also create uh the lesson plans and the curriculum for
022the the now the next level in Autumn so what I'm I'm coming to before the Cen board um it is recommending the approval of up to eight teachers to work up to 40 hours um each uh staff member to develop lesson plants and materials aligned to the scoping sequence that we created with the in conjunction with the toono autum Department of Education and barbecue High School Districts teachers will be under the supervision of the superintendent and evidence of the completion will include that time and effort logs and the lesson plans uh completed the goal is to complete um at least uh the first level of the next uh scoping of the next scoping sequence uh for level one and level two um we anticipate in eight teachers 40 hours a total $28 an hour for
023a total of 8,960 plus 20% of benefits total in 10,792 um and this project will be funded through title 6 Indian education funds and the on the on the second page there's a description of what expected of them by the end of those two weeks couldn't click on the link for the proposed team members it didn't open oh that's the form that we created so they can submit um if they're interested working this summer it's a Google form you know who so far we do have um six already that submitted that they're interested uh we are waiting to see um we will be able to bring it back on the next board meeting on the 14th to determine how many have completed the form okay any other questions from the board a motion to approve
024motion by Miss anary Stevens second by Miss Sy Hendricks all those in favor motion M Kath m okay motion carries number three discussion dis number three discussion on possible approval of Brian Brown Youth Academy female counselor position Mr Diaz uh president M just like last year uh there's going to be um the same uh Brian Brown Youth Academy and there's a couple of positions the first one will be to have a female counselor um in this position um it will be um funded funded uh it's the last of sr1 uh it is 61 hours uh 32 hours for a total of 275.50 I the only reason I would would ask any further questions is because the last I remember whether this was a b USD camp or not I don't remember it being kind of
025the responsibility of ourselves there was a camp created through what Brian Brown I mean I know it just got changed to Brian Brown Academy after his passing but I don't remember I mean does this mean then that this person is going to have to apply go through all of the processes that they need to for the district because we're funding it then when is it going to be open who's who's going to what is the job description where um all of those things that need to be done before we approve all of that I don't remember approving this then if we did then then then I then I guess but it didn't I don't know that we should be I mean that's just from me but when and where did we agree to start doing
026that I know we oural director goes over there which I don't know that we're pay if we are paying her for that then okay but there's I think our contribution to the overall Academy which I think topd and then if Brian Brown Foundation or whatever it is is also funding to what degree are they funding and so on and so forth but that will be my understanding that if this is the position and the role um how does that hiring process look it's going to have to go through the district's hiring process I would say and you would have to open it to everybody and I don't want to make it so that there's someone already Chosen and we're just creating a position for them that's where I don't want that to come from just
027for equal everyone's equal opportunity to be able to apply if that's the case but I didn't know that this was what we were doing okay CL so well I know that we've done this in the past in collaboration with the police department and what you know I thought was you know a great count you know for PE for our Stu students throughout I mean it's for all students not just the USD students right and but I I do agree that I didn't know I mean you're you're asking for approval for a position but I don't see um do we have a job description salary um there's some breakdowns but yeah but I don't I mean basically and like who is this person good to report to you know all those things that have to be
028um actually stated in a job description okay um having said that I don't have the the r the answers with me at this point and I don't want to speak or mislead you or give you the wrong information um I'll be more than happy to bring this back during the regular board meeting and have my scoring um I I did not get any questions during off for briefings uh I could have gotten those ahead of time so I apologize if I don't know that information but I'll be more than happy to either uh postpone those anything related to the Brian um Brown Academy for the regular board meeting so I can have my ESS director um to answer the questions and provide the additional documentation needed so um go ahead so I'm assuming that's for
029both number three and four oh because that's also a a position that is correct asking for and I would just say for the sake of future that's what's expected we're not going to just approve a position without all of that information documentation where is it kind of who's who's the supervisor because you could present anything you want but but I think there needs to be a time where you where you would understand or your your HR would understand if you're creating a position they're going to want to know all of this information because that's what I would look to right away so just for future reference again whether the question was posed or not I feel like there's things that have been precedent set in precedent and one of those is job description if we're
030going create a position no matter what it is and I think if that's not the case and we're not if we've never asked for that and that would be my hugest concern but I know if we're creating a position again I think I think on the side of that is collaborating with topd for a camp is all fine like like Miss syvia has said it helps everyone but then to what degree is everyone else helping and where is it coming from just because that would be the question that they would ask were asking those thing things of them um com courtesy's going to put in this going to do this oural director which gets paid a pretty hefty salary is already participating um and so on and so forth so Point noted president Mia thank
031you with that well for without go ahead S no I was just gonna say I was just going to go ahead and table Yeah number three and four two and oh three and four um but also Alo that um I guess basically I think this sounds like more like a part-time position or seasonal position or something I don't know and how that works you know with HR and everything so basically and I think also because um I think we basically have to cover especially if there's an audit you know in in position that I I don't want to give the wrong information I have based on what occurred last year but I don't want to misrepresent I feel more comfortable comfortable U just like in the past do the additional research and bring you the
032facts okay well I'm making the motion to table three and four a motion to table number three and four this evening I'll second the motion okay number five this evening uh moving on is our discussion and possible approval donum culture teacher salary schedule Mr Diaz president Mia and govering board members there are two salary schedules that we still need to review um and these are for the the next one is for the Autumn culture teachers that have not completed uh or passed the the test um before you I have have the proposed salary schedule um for this group of employees um so I'm asking for your review and for approval for this so that we can offer them a contract for next care Year Mr Diaz is there a and please you could just send
033this to us later like uh last year's like a like last year's what is the difference what's the change I'll be happy to do that H side to side comparison of both of them it's a 2% oh okay yeah represents 2% increase okay thank you man yeah yeah I'd love to man right a Christmas bonus right I don't have any other questions board in motion to approve motion by Miss anary Stevens there second Miss Kathleen Vance M number six this evening discussion on possible approval of OT PT salary scheduled OT I assume is occupational therap and physical therapist Mr D president members of the board similarly uh this um salary schedule um is for the upcoming school year and it also represents a 2% increase Mr D this one says it includes seven pay holidays
034but the other one doesn't is that is that it the same as far as the culture teacher and then this one includes seven pay holidays and steps represent 2% increase PES um there are different groups um one of them is a certificated uh the the other ones are not president M Noak are there any other questions yeah um I'll go ahead and make the motion to approve I have a motion by Miss uh syia Hendricks no is there a second second second by Miss anary Stevens number seven this evening discussion on possible approval of archery rer M pres members of the governing board um we have uh one activity that is coming to our high school during Babble day um and upon review the activity with our trust the trust has made a recommendation that
035we will need to have a waiver so I'm coming uh before the Govern board uh to also review the memo and we recommended the B K School District governing board to approve the waiver as presented motion to approve I have a motion by Miss anamarie Stevens second by Miss Kleen V that'll conclude our action items this evening letter e is our consent agenda a consent agenda without objection a motion to approve is there a second second by Miss syia Hendricks m that will conclude our agenda this evening is there a motion to adjourn Move Motion by Miss Sylvia Hendricks I'll second the motion 603 p.m.