Urbana School District 116 Board of Education 03 04 25

001e for e all right six o'clock so I'd like to start this study session of our Mana School District 116 roll call please member Staten member Jones yes member Hixon here member Baxley here member langdorf here vice president exom here president palowski here uh we have a quorum there is a modification of tonight's agenda we would like to move action item 9.1 to uh follow uh board reports now it is time for citizen statements if anybody here president wishes to make a a statement before the board please fill out of gold and Rod sheet in the back of the room hand it to recording secretary Lori Johnson and uh you can come up and uh address the board uh we have a member of the pelic doing just that right now so we'll we'll we'll

002pause and until uh he's ready to uh to speak thank you sir just go ahead and and give your name and go ahead and get started sure uh good evening um I'm Nick sakaro I'm the president at Quest Food Management Services um wanted to uh take the opportunity to um address this group tonight uh we know there's been um some conversation in the community about um re recent health department inspection um with uh with our our partnership here with the with the school district and and just wanted to um first and foremost uh reiterate to this group and the entire Community here how seriously we take this um we know that no matter how good the food is or or how strong the partnership is if um if things aren't safe if the kids aren't

003safe we're not doing our jobs um you know we were looking today um yesterday and today um we have over 300 buildings that we operate in um most of whom get inspected twice a year we have not failed a health department inspection in um at least two years in any location um nonetheless one is too many right so um I share that with you not to diminish the seriousness of what's going on here but just to share a bit about our track record as an organization that this is um this is uh this is not the norm um for us um so what we are uh what we are doing about it um you know we have a a host of resources on the ground here that will continue to be on the ground operational

004leadership culinary leadership we are conducting retraining for all of our teams team members here on site um we have been collaborating with um leadership with the the district as well as the health department here on our plans uh moving forward and we are also going to be engaging an independent third-party food safety auditing firm that will be coming in doing independent audits regularly until we feel like this is well past us um this has also prompted us organizationally we have over 2,000 employees um to immediately um double down on a whole round of additional food safety Tri training that will be starting tomorrow um that we will be working through over the next week and a half um and this has everybody's eyes on uh on it in our entire organization um from our our

005owner um all the way through our team here um and and we take this super seriously um we're very confident that we're going to move through this very quickly um but we certainly wish that we weren't here to begin with um and so um I thank you for the opportunity to uh to speak to you and to address the group and we certainly will continue to make ourselves available um as the community might have questions or concerns or or we need to continue to engage in dialogue um we will be here so thank you if the member of the public wishes to to reach out to you how could they do that uh would you like for me to provide my uh contact information well just just there's an email address or Quest or some

006so it's it's it's it's a real simple one it's Nick in ick um at Quest FM srank Mar sam.com right thank you very much yeah thank you anybody else wish to address the board this evening uh hearing none we're moving on to approval of the agenda as amended is there a motion to that effect so Mo second all in favor say I I any opposed we have an agenda time for a student ambassador report right um wrestling the girls this past weekend competed at States um and lilan DeSanto got fourth overall um so just wanted to shout them out and say a little congratulations um the pictures are from uh the IHS State and also uh Lillian and uh they did a photo shoot with Coach Pancho I believe is the name so yeah next

007slide please Color Guard also competed at State I believe two weeks ago and actually tonight they have a winter guard showcase at 7 with uh Central to show off some solo um and group performances that they competed throughout the season Science Olympiad competed at regionals this past weekend and got second overall and are going to be moving onto States I believe they had multiple first place and second place finishes and yeah they were second overall um I wasn't able to be at the last meeting um but I did want to do just some overview Black History Month of some people that may not be as recognized as others but still deserve recognition um so Alia Gibson was one of the first uh black athletes to enter tennis pro level um and was the first African-American

008to win a grand slam event in 1956 uh Garrett Morgan was an engineer and he invented the three-way track traffic signal in 1923 um Bayard Rustin was one of the principal organizers of the March on Washington in 1963 and worked alongside uh Dr Martin Luther King Jr and Dr Rebecca Lee Crumpler um was one of the first African-American women to become a doctor in the US in 1864 after not being allowed to study in the US and had to get her degree in England so yeah that's all I had for you today thank you uh board reports does any board member wish to give a report this evening go ahead um I had the opportunity as I spoke last time to meet with the principal at Leo and um my one concern was was just

009getting a update on how the new students had adjusted and how the families were adjusted and the new staff and it was a very positive um conversation that he conveyed and um as far as um anecdotes and and different ways in which they're doing well so that was very good to hear I know we're all concerned about the changes and it was good to get some positive feedback and he also uh showed me some information regarding how the students are learning with the new curriculum and um that preliminary results show that progress is being made so I was happy to hear that as well um um read Across America is Saturday it's going to be our 25th year um um that we've had a reading celebration in this our community and there's so many people

010and organizations and agencies and families coming together we hope to have a thousand children in their families again and lots of activities and new books for children and a tote bag if they come um so I'm excited about that I had the date when everybody um was going to be reading but I me times but I don't have have that on this piece of paper um Jennifer um Dr ay titum where are you um reading I am reading at I believe I thought I had on this but I don't 12 12:30 let me see so she'll be there the schedule will be posted yes Tori and um and Paul will both be um there to greet families as they arrive so we appreciate that you're coming as well another exciting thing is that family Farmers

011feeding families have given each Pantry one at um Centennial and the one at the um Urbana High School each $3,000 to Ed to purchase healthy foods I hope for the students and we had a wonderful um um giveaway food distribution today where we set out samples of the food for the students to come during their lunch hours and we partnered with Quest and Emily who's the nutritionist the quest made the tuna bean dip corn um dip with uh taco chips and the students seem to like it and they were all and students were able to take home the ingredients and the recipe card that um Emily made so that they can do the recipe and and make the meal at home so that was very exciting to have that collaboration with Quest so I appreciate

012that very much any other board reports right uh moving on uh this we're going to do action item 9.1 at this point uh Andie can you provide context for the board prior to our vote sure can our special guests um come up to the table uh Miss Lydia Wong and Derek elely and Sean Smith maybe um Lydia if you could scoot an extra chair so each of you have a chair or Sean there we go perfect thanks friends all right on our administrative Personnel items this evening um the central office administration and building um staff members are very pleased to recommend uh three administrators and so we'll go on order of appearance on the board agenda and so first we'll talk about Sean Smith who is being recommended to be the new assistant principal at

013Urbana High School effective July um 1st 2025 so Sean Smith is a PR Urbana High School graduate from the class of 2010 and he's thrilled to return to his Alma moer as an assistant principal for the 2526 school year with deep roots in the Urbana community and a passion for social justice and education he is eager to contribute to the success of Urbana High School students and staff Shawn began began his career in education as a PA professional at Jefferson Middle School in 2017 where he developed a strong commitment to student growth and support in the function life skills program inspired to further his educational career he earned a master's degree in special education and transition to Edison Middle School in 2019 as a special education teacher a role he held for four years in

0142023 Sean stepped into leadership as the dean of students and athletic director at Edison Middle School where he focused on fostering a positive School culture and supporting students both academically and athletically he later took on the role of a associate principal further expanding his leadership experience in 2024 he earned a master's degree in educational leadership from the the University of Illinois at Urbana champagne preparing him for his next chapter at Urbana High School with a strong belief in the power of Education to transform lives Sean is excited to bring his experienced leadership and dedication back to Urbana High School he looks forward to building relationships with students staff and families while continuing to uphold the school's tradition of Excellence next on our recommendation is Mr Derek elely Mr Derk elely is a dedicated educator and

015administrator currently serving as an assistant principal at champagne Central High School with a strong commitment to fostering Student Success in driving schoolwide initiatives he plays a key role in the implementation of mtss school Improvement and the impactful AVID program prior to his current position Derrik served as the dean of students at champagne Central High School where he honed his leadership skills and deepened his understanding of the school Community his passion for education and student well-being extends Beyond Administration he has also served as a physical education and health teacher at the ready program alternative school demonstrating his commitment to supporting all students Derrick's unique educational Journey includes undergraduate and graduate degrees in architecture providing him with a strong foundation in design and problem solving he further solidified his commitment to education by earning a K12 teaching

016certificate and administrative endorsement with a diverse background and passion for creating positive educational experiences through well-designed systems dererk is looking forward to joining the Urbana Middle School community and finally Miss Lydia Wong brings a strong background and educational leadership having served as principal at a therap therapeutic Day School The Pavilion for for 3 years and as an assistant principal at Circle Academy before that Lydia has an extensive experience working with diverse student populations including those with behavioral challenges and is committed to fostering a supportive and inclusive School culture throughout her career Lydia has prioritized collaboration ensuring that staff students and families work together toward academic and behavioral success she has led initiatives such as implementing Master schedules to optimize instruction organizing Community engagement fundraisers and using datadriven decision Mak to improve student outcomes Lydia believes

017in maintaining high expectations while providing the necessary support for both students and Educators she values professional development consistently encouraging staff to pursue growth opportunities her leadership approach centers on building strong relationships fostering a positive School climate and assuring that every student has the tools they need to succeed Lydia is excited to bring her pass and experience to King Elementary and looks forward to working with the students staff and Urbana community so it is the administration's requests to approve Sean Smith to serve as assistant principal at arbana high school Derek elely to serve as the associate principal at arbana middle school and Lydia Wong to serve as the principal at Dr Martin Luther King Jr Elementary School thank you is there a motion from the board to approve these administrative Personnel items a move for approval

018it's been moved and seconded uh any further comments or discussion roll call please member Jones yes member Hixon yes member Baxley yes member langdorf yes vice president exom yes president palowski yes and member Stanton yes congratulations welcome back and welcome to Orana yes we have quite the crowd this evening supporting these three fine leaders um Miss Lydia thank you so much to the Wong family um fun fact James her husband James is a 2003 graduate from Urbana High School and one of the board members board member Hixon was his kindergarten teacher at King school now where Miss Wong will be um the principal they have two daughters um Leah and Vera and they both are they gave me permission to say their names and they're both students at Thomas pain um Elementary and so we're

019very excited for you Derek elely also equally excited saw that you brought um a little bit of a posy a little fan club here cheering you on very excited with his wife Dominique and then Sean Smith this is a personal um thing for me I'm so proud of a former student of mine um who has really um made his Mark in our community education so and his mom here is Tammy so thank you so much for being here and if you just want to say a couple words you don't necessarily have to um just saying you know why you want to be here in Urbana or if you're happy to be here in Urbana which I'm sure you are um good evening uh members of the board Dr Ivory Tatum and everyone in attendance um

020I'm incredibly honored and grateful for the opportunity to serve as the next assistant principal of banah high uh my alma moer and a place that has meant so much to me throughout my life um I want to take a moment to express um my deepest and um gratitude to some of the leaders who have guided and inspired me on this journey uh my former choir teacher and longtime Mentor little deino um Miss uh Dr Angie Franklin uh my former High School principal Dr Laura Taylor my soon to be boss for the second time uh Jesse Guzman uh I'll give a shout out to The One and Only Kyle Freeman and my current principal at Edison Middle School and ipa's principal of the year the one and only Angie skover um each of them have demonstrated

021what it means to lead with Integrity um dedication to both staff and students um their mentorship has certainly helped me in the educator and leader that I am and I hope to carry um the lessons they've taught me into the next chapter at Urbana High School um also my dad um made sure I thank my parents as well but I do mean it I do mean it and they um you know support me in anything that I set out to conquer so um having said all that I thank you all for your trust in me and I look forward to starting New Beginnings I will be brief I do want to say this is a very humbling experience um I do also appreciate the trust that you all have in me um I am very

022grateful and thankful to my central admin team because they have really Built Me Up up and help prepare me for this a couple of them are here to support me um and I have to take this opportunity to thank my wife Dominique who's also here she is my biggest fan and biggest supporter and without her love and encouragement throughout this whole process I wouldn't be sitting here right now so thank you again I cannot wait to start serving your students and their families and this great Community thank you thank you hello um I just want to say that Urbana has always been very special to me because um I am from Ukraine and I actually have not stepped uh inside of American school until it was Urbana High School and it was my interview um

023as a teachers assistant so um I started this journey to see if education which is what uh my background is um and I went to school back in Ukraine and then continued my education here but I wanted to see if this is something that I would like to pursue and um I just loved the culture and now it all comes all the way around because my husband has encouraged me and he said well you got to go with Urbana I went to Urbana all the way and um I'm just very grateful for the experiences that I had at Urbana as a uh teachers assistant sounds like we kind of took similar paths and special education teacher and now with um my uh leadership experiences I'm just really eager to bring it back to Urbana and

024serve the communities uh especially International communities um and um still support um a Chinese teacher that taught James uh Chinese when he was a little and was going to King so this is very personal and very special to me and I'm just uh really happy to be here and um thank you for the opportunity [Applause] thank you guys go celebrate with your family and friends thanks for being here we have a trio of study topics this evening uh first up is our 10-year safety survey report and as Scott comes up I'm just going to give the board a little context we started doing this about two years ago I think in um trying U kind of coupling all of our facility um projects all into one board meeting and that's what we're doing tonight so

025the theme is facilities so put on your facilities hat um and as we um enter into strategic planning here in just a couple weeks um we had some great feedback from the community the 299 people who took the engagement survey who told us the things that they love about our facilities and they told us about some of the challenges uh within our facilities so that'll be extra data that we'll be able to take to the strategic planning team team um but then the data that we're bringing forward today is very intentionally um kind of uh presented to you so we have all this information that we can use in April when we put the team together um we'll have a lot of additional data that we will be able to share with the group who

026um will be hopefully um putting together the plan and team for our next uh five to 10e U Master facility plan so um I'm going to turn it over to Randy and then Scott walkter who's already at the table okay um I don't know how to say this but Scott I don't like that you guys did all this extra work for us but I guess it has to be done so thank you for finding it um um yeah so the 10year survey is uh uh put together with uh three different um groups uh one being urgent the other one being required the other one being recommended uh the Urgent has to be done within 3 years one year sorry and then the required is five years and then the recommended is they give us the

027next five years after the first five to finish our 10e survey um yeah and actually you don't even have to complete don't have to do that but just recommended by igw and uh I think we went through most of the stuff last year um or from the last five years uh once I took over uh we finished up the required and uh kind of went through some of the recommended stuff and finish that finish that stuff up um do you want us to go through all of this or you just want Scott to go and take over and um I can just kind of go over the general organization of it and if if there's any questions about specific items we can go to those um but yeah as this is a requirement from the

028State Board of Education that we do these 10-year surveys every 10 years um and we walk through all the schools we basically go through every room in every school um and this time the last one was submitted in 2015 so we're we need to submit this year and we've added this building since the last time um and so far we don't have the new six great Center in there yet because it's still under construction so we'll update that when we uh we wouldn't expect to have any violations on the new building but we will update that once that that gets done and as Randy mentioned there's there's kind of three levels that basically we do the survey and identify items that we might be concerned about um some of which would be code some of

029which are just um Energy Efficiency or just improving the facilities um and we then try and organize those into these three levels the Urgent required and recommended um the Urgent items are things like fire alarm emergency lighting um door and wall ratings um those are you know could be significant um concerns are for students and then the re ired are still code items but they're they tend to be more like items that are damaged or obsolete um that we can still use those Health Life Safety funds to to um repair those items or replace old equipment that needs to be replaced and then the recommended those items lean more toward Energy savings um Paving and building security um and we have to finish all the Urgent required before we can move on to recommended items

030and then all the schools when we walk through we use different codes building codes um we use the code that was when the building was built or when we had a major renovation um so like the Sixth Grade Center will now be brought up to all the current codes but some of the older buildings you know high school that that's been a while since that's been heavily remodeled so we use a little older code on that one um and let's see I can oh that doesn't do anything okay that's the display gotcha so also as part of the report we have a summary page which is lists all the schools um and all the Urgent required and recommended items and then totals up all all of those there's a total down for um all the

031Urgent items and there's a total for per school so it's a good summary page uh for the board G I think and then part of the report is the location of all the schools so we have a map there showing all the locations and then the and get it to go there we go and then the new District uh Elementary School School District Mac is part of the report as well and then moving on to the we have a section for each school and so this is uh Urbana high school starting and these are Urgent items first then required items and recommended items and then there's a total per school and this information once we get it approved and finalized this will be uploaded to uh the ISB website iwas website for hls get through

032that stuff and then we also have to develop a written description of each school um and they they have a a format you need to follow and just goes through the various General Building construction types uh mechanical systems um all the utilities um so it's just a written description of that information which both serves isbe the board and this can be distributed to Fire Department police department so they have an idea of what they're getting into in all the schools and then the next item in the report uh again this is for B High School is a site plan it shows all the vintages of the original school and the additions um shows where all the utilities come into the building um things like that and then we have uh all the floor plans which

033have all the room numbers um again this is useful to if the police or fire department has to respond to a certain room number or area in the building and then basically we do that for each school that same information um and that's the basic organization of our report so and I think maybe let me go back to the summary can look at that so as far as urgent items um fairly it's about a little under $50,000 total um you know generally Randy and his team take good care of the buildings we really don't have a lot of urgent items where we think there's any immediate danger um and and a lot of these are pretty minor and items that I think ry's team can probably do themselves some of these will need to bid

034out but and then required is a little bigger number about 1.5 and that gets into some mechanical equipment replacement some window and door replacement um or some of the bigger ones uh there's also some carpet replacement where we're it's getting worn and starting to be a trip Hazard so what's the what's the big ticket item at DPW uh trying to remember what that was that was Windows there was two sections of Windows that were single glazed um yeah when we when we refurbished DPW we didn't really do we kind of paired that back quite a bit yeah we didn't do much Interior right refurbishment yeah it it didn't really get the equal treatment that the other buildings got in terms of like a complete overhaul right we did come back and we did a separate

035project for the HVAC system um but yeah kind of interior renovation and windows and doors we didn't do a whole lot yeah you're right um and then recommended that gets into some bigger numbers um again I think that's some equipment mechanical equipment um unit ventilators in a couple buildings and uh some Roofing as well so that gets into some bigger numbers but again those are optional but there are items we think we can use hls funding for if we have those dollars available any questions on anything in particular or how does this cost compare to previous surveys I would say very similar yeah and we try and work with the district we have a little flexibility on how we you know uh rank the requirements you know urgent required or recommended um and sometimes the

036state board will come back to us and say we we think that ought to be a recommended item as opposed to required or vice versa so um so we'll have that discussion with them as we move through the process I had a follow-up question to what um Paul asked um by comparison with The Thomas Payne Elementary School that we we didn't cut Corners there so that's it's less that's required right now so that was good to see um the other thing Randy are there any concerns about getting this work done or budgetary or anything like that well there's always budget concerns right but um no I think uh all this is um just from I've looked through is very doable we've already started working on some of the stuff when I received this from Scott

037um beginning of the week or into the last week uh there's a couple things in here we've already taken care of so we can check those off the list simpler things like a little electrical and um we have the yeah some items are very yeah there's some uh bathroom partitions for um Thomas Payne uh we' working on getting those ordered getting those in so we'll have those in the summer um so yeah very doable but yeah I thought we said around 750 per year for hls yeah so you know if you add that up over 10 years I think this is in the in the realm of the funding available so any other questions great thank thanks Scott thank you 8.2 was a long-term facility project discussion so I Randy and I are going to

038tag seen this one I think a little bit but he's going to do most of the talking I sent you this toward the end of the day so you probably have not looked at it so I'm going to pass around a couple um again we did this last year February 2024 um so the yellow highlights indicate um new items um that we've added so just as a reminder this was a list that we started um when Katie was here and um you know as we were finishing out our previous um facility plan project of renovating all of our elementary buildings um we started a um kind of a long-term project list is what we call this and um it is kind of a wish list because there's some things that are um High PRI priority

039and then there's some things very similar to what Scott just talked about with the the health Life Safety um survey um there's some things that just need to be on because there safety or not safety related in terms of health Life Safety but other safety reasons like our bleachers that are on here um and then there's some things that are um just really uh wishes that we would like to um in the future in the next 5 to 10 years as funding allows be able to um to um do some of these things some things you'll notice on your sheet already say complete um because as Randy already said um they're when they can do something and they can do it efficiently with our own folks doing it we have a really competent maintenance team

040I think that is something that um our district has always um since odadas was our director of facilities we hire very very competent well-trained um maintenance engineers and um they're able to do they save us a lot of money we should keep track one year of just how much money our guys save us um in terms of the work that they can do you know electrical heating HVAC um for us without um having to always go out to an outside contractor so um so I'm going to turn it over to Randy and um we can walk through all of them but we thought since this is something we've talked about before you probably would just maybe like to see what the yellow items were the newer things and maybe we'll do that just hit the

041yellow items and then if they're things from the pre year that we talked about that you want us to go back to we can do that does that sound good yep thanks Jennifer all right Randy um like Jennifer said some of these things on this list um were some items that I we had talked to Scott about um putting on the 10e survey so you'll probably see some those on there uh for example the the bleacher um for the high school and middle school um and there's probably some a mini split I think on here too probably for the same room um so if you guys want me to go over anything the old stuff I can uh but like Jennifer said I'll just hit the Highlight the uh um the highlighted stuff um this

042summer we're going to reservice and line the track it really needed to be done last year uh we put it off a year um and uh if we're able to go with uh JV Johnson um uh track resurfacing uh he said he would give us the same price that he quoted last year for this year um uh looking at uh Martin Luther King uh Energy Management uh Lucas will be talking about that here maybe in a minute um one of the things we can do there's uh it's $150,000 to do a um program with like Alpha controls and uh with that we get 120,000 ammer in cup back and savings of $30,000 per year uh as what they're estimating so that one's kind of a no-brainer to go ahead and do it's basically free um

043and uh uh I'll have I'll have Lucas talk about that here in a minute um one of the other things on here is a new facility shop our uh We've outgrown our shop um we uh it's just we're packed over there uh warehouse and the shop um and the the building itself is rotting from the bottom up it's just the Metal's deteriorating and uh we going to have to do some work on that the summer just to um keep the mice out and and the weather out um the mini split at the high school um plan on doing that this summer uh then I know that one of Dr R Tatum's big concerns is are uh bleachers for the high school and middle school uh as well as mine it's we're I'm guessing we're probably

044only one of the schools left in our conference that has the wood bleachers I'm not sure but I'm sure everybody's gone to the plastic by now and um they're a lot nicer um um music room asbestos removal and flooring um we got some information on that uh yesterday um and we're actually going to have to put that off for another year so we can uh plan on getting uh more of the building shut down um for a extended period of time for that and a bunch of other flooring at the high school um we're looking at like probably 30 to 40 day shutdown um because of the for certain areas so like uh it'd be uh door number two we'd have to block off and then it would also be the the hallway um and

045staircase so we could take off stuff the spe on the um West End of the building from third floor second floor and take it out the out the door too and then the uh music room um and those rooms right in that area we'd have to do that B that hallway over to the band door then outdoor 10 so it would be some of the building be shut down um kind of hard to navigate so we need to figure out a way to um work with summer school and other programming in the building to get that accomplished um we kind of ran out of time this year so we have to put it off one more year um uh we had to do away with the uh Young adult house probably 10 years ago maybe

046been not not that long but seven eight somewhere in there um and that was the house that was across the street from the high school that the uh kids went over and uh did their life skills they uh learned how to cook make beds clean um I don't know what all exactly but it was just set up like a house and they went over and um lived in it for the day and also uh had their study over there I believe um so one of the things we'd like to do is I'm what I looked at was uh um looked at getting into a like a modular type home um and then uh we'd have to hook up the uh rehook the or retie into the city water and then the power still um in

047that area so that I don't think would be as much of an issue but um and then I kind of figured uh about $440,000 to supply the house with just the the basics uh washer dryer microwave uh bedding uh couch some small Furniture table chairs pots of pants stuff like that um which I talked to Jennifer today and said you know some of that stuff we could probably even get from uh donations or uh even like the ReStore Habitat for Humanity something like that um uh the next one's of big one on Dr Ry Tatum's list and mine as well um I think we're really missing out by not having a vocational education industrial Tech trade type building across the street from the high school um or a major add-on to our building um I

048think we need to go across the street from the high school and uh make this really big kind of like the uh lift program down at matun um that place is doing really well I he um I think they're maxed out for occupancy every year because it's really good um and it'll help all our kids to get into the trades I know that uh Dr Ary Tatum and sha at the um Adult Ed building are also working with the Union on getting kids into the um Adult Ed side and getting them trained up on taking the exams for um the to be a union Apprentice or whatever to at least get their foot in the door by passing the exam they're having a hard time passing the exam right now um the foods lab is

049really big at the high school um like to see something there uh those are maybe working with the uh vocational Ed building um and having that across the street um or I don't know maybe if we were to move the the welding and Shop out to the uh across the street we could bring them downstairs to the lower level and um have them give them a little access more access to uh more space by taking over that room um corner of Vine and Washington is a um kind of our focal point when you come up to the school most people come down Vine and turn on Washington or go straight on Vine to the Middle School and uh part of the um uh they what my uh um Studio GC G the campus land use

050project from 2019 yeah that had a nice uh um welcoming entry for that and the the fencing and brick would match with uh at the athletic complex and then just a big uh Carana School District logo in the middle or something some sort of a sign there in the middle um I hoping to do that this summer if uh Dr Maryann M find me some more money um but that's not too bad and I'm hoping to uh work with a couple people on getting some um donations for that too we'll see how that works out um bleaches from middle school already talked about um Middle School we're putting in a new uh walk-in freezer and refrigerator the summer um we work with the igw uh Scott and Sharda with that to uh get that taken

051care of we got the bids in and that's um going to be a go here pretty soon to um be installed um Middle School is in um needs a lot of Windows um they a lot of single pain uh a lot of the glazing is a um falling out and stuff so uh they need need some work um and then the uh we want to do a energy management um for the middle school which is a little bit bigger ticket item than what king is it's a much bigger school um any questions I want to add on to what Randy was saying about the um addition that we and it might not be an addition it might be an add-on or it might be a like like we said something across the street um there

052on Iowa street but for the um for our career planning and the trades and so um if you remember we had Mr Guzman and um Miss Roster Perez and Mr Westerman were here and talking about some of the grant opportunities that the district has right now um CTE is booming and um in the state of Illinois there's a lot of uh funding and grants um as well as a lot of legislative support around it um and so it is a it's a great we're kind of behind the time a little bit is you know we were finishing out some of our other projects but um we have a great team at the high school who was really energetic and they love to write grants and they're um just out there kind of um doing what

053they can as teachers and so now Randy and I are kind of I'm going to start working with some of our Community Partners to help us um I think we've shared here before that several Urbana grads are also contractors and um do construction in our community and so um we're going to re-engage those relationships um like Davis um electric and davidon H and um I'm not going to be able to name them all but there are several who um most of them are right down the street from us on universi some of them have their businesses very close to us and so um we want to re-engage them and um some are already engaged but we want to kind of really talk to them about the possibilities of um how they can help us uh

054grow our uh trade program and our career planning for um CTE and um again I think it it is a great opportunity for us to really uh work with some grants some donors um and then put some District money to this and get it done uh so we're we're not quite sure what the cost would be and you know we're not talking about building a brick and mortar School we're talking about kind of like the shop like a metal um but Morton type building Morton type building that's what Randy always says a Morton type building and so putting a couple classrooms in there and um we looked up some you know ideas of what other districts have done and we basically think it would definitely be doable to do in the next couple years um

055while we have so much support I think from the community and from our uh staff at the high school so that was the main one I really wanted to highlight there on this page have we looked at any like public or private um sponsorships so I think that's what we are talking about doing so I don't know if you've been to the Health and Wellness Center but if you've seen how they've kind of engaged the community around uh donors and um you know a lot of the spaces in the health and wellness center for the park district are named for people who are very generous in their donations and so um that is something that we really want to to kind of take to our community to our trade community and our um our alums

056and say hey here here's an opportunity for you to give back to the school that kind of built you and um you are pouring into future hopefully future people that are going to be working for you like if we can get our people out of the high school with um set internships um we um I didn't mention Matt Kelly's name but Matt Kelly from the uh plumbers and Pike Fitters has really been um instrumental and being a brainstorm partner for us a think partner um and just kind of leading us around some um some grants that we can uh tap into introducing us to maybe some folks who can kind of help us um Mr Westerman has this Randy and I wanted something kind of you know like let's get this done but Mr Westerman

057has a huge idea of he wants a green building that's sustainable environmentally friendly with solar panels I mean he wants to do the whole thing and knowing him he's going to get all the grant money to do it and we just like that hey what can we do to help and so um so yeah so there's a lot of excitement around um that right now and so we want to really invest in it too so any other questions the young adult house would that be a new a new building across Iowa yeah yeah I think uh um we I put it just right across the street just like where the old one was the other one was right outside door one the kids walked right door one right across the road to the okay house

058um I think we'd have to take into consideration where we put the other building too so uh we have little room to work over there um and like I'm just thinking like a I don't know if there's any requirements for it or anything but I'm you know just thinking like a single bedroom like modular type home or um just something that will last long a yeah long enough to uh you know till we get some more money and you know 20 years down the road we could uh build a nicer home maybe or something right now they've taken over a room in the first floor of the high school that used to be a study hall room and they've put in some work vocational workstations where the students are going down there and do you

059know they're learning how to do copying and um like if they you know working at a print shop or something like that but then they also have made like a little room that has a bed and um and so um some of them were learning how if you worked at a hotel you know you this is how you make the bed and this is how you kind of uh but it's just like a one tiny little room um but yeah the high school um Special Education team has done a fabulous job um um Miss Kars and Mr Hender um Nick and um just some donations that we've gotten from parents and um Beth lad and her team so they're doing some of that already because it's necessary but they're doing it in a just a

060small little room in the high school right now we need it we had something better before um so the goal would be in the future to um to do something like that and I think the modular way is probably the easiest way to go so I don't even know if this is possible like but I mean could we partner with the habitat future Humanity group to to help build something there for us I mean we we could Supply the help Supply the the materials and and you know maybe our own our own kids could help help build it sure education for employment is another good one we used to have a u program like that at the high school that built houses and then they sold them if you guys remember that yeah that's just

061just you know that's a good opportunity yeah I'll get you no I just want to thank you for putting this together this is I mean we're going to be as part of the strategy plan and process we'll be doing a a larger CommunityWide uh you know facilities project evaluation a lot of the things on here are things that I wanted us to see you on that list um so oh here and I had one more document so we were Randy and I were going to try to have this for you tonight but it was just just not enough time and so um we thought we'd kind of take this list and um for the group when we get together in April just have some early conversation because we're already going to have some stakeholders there

062we thought why not um Matt Kelly has agreed to be part of the strategic planning group and Mr Westerman and so um we thought since we will probably have some folks there those two days this would be a great opportunity to kind of um tap into their knowledge and wisdom and then um you know this is just kind of the beginning process of scoping out you know what might we prioritize um in the next five years and um again we'll have a uh a wider uh kind of committee that I think would um do some of the work over the course of the whole year um but we thought this is kind of a nice beginning place while we have um expertise in the room with us to um start talking about some of those

063things and then um and then of course we'll kind of lead into um putting together that bigger group who would then go through basically what Scott did and look at all of our um projects and the needs and you know what's what's urgent what's highly recommended and things like that for for all of our campuses I had a question yeah um I it wasn't a new thing it was um I was just wondering why the UHS band trailer was marked as a low priority um because was I thought there was isn't there already a they have a band trailer they have a trailer this was they want a new one they were wanting one that you'd have to they they want a big one yeah um it's well the issue is that it has it's

064broken now and they can't use it in the last competition we had to borrow from Centennial I believe so I was just yeah I I didn't know it was completely broken like not usable was that the door that was broken um I we' fixed that since then I believe so but I think there was something else I can't remember exactly but I know the door you guys had U you guys the band Department had a a problem with the door and they said they couldn't use it and we repaired the door for them and their request is huge it's that's a big trailer $100,000 trailer it's what they were looking at percussion definitely needs the space I this year we had 13 people on percussion and trying to load and play Tetris with all those

065instruments took like an hour at least for every competition I can't imagine getting all the band equipment everything in that trailer would be yeah very difficult and it would be much appreciated even though it is a big expense knowled since you're part of the band so good that's a hundred people giving $1,000 each would do that yeah okay yep I'll put my first thousand in usually it's I wasn't going to pop in but just as a former music teacher and a band parent so I've got a kid that's going to be in percussion at the high school but typically um music programs have to fundraise for that and just some background knowledge for you just a couple of years ago the District donated a lot of money towards the band renovation along with the fundraising

066for that beautiful room um that's there and so I think that that's also probably something to consider but I'm a huge supporter too and I know it's a need but it's not the biggest need right now unfortunately well and that's I was going to say that's why it is a low priority because we've just done a big project for the band at the high school and so going to give some other areas a little love too but yeah I love the idea of doing some fan like fundraising and our band donors they our band boosters they know how to fundraise so um that might be something that they prioritize too so yeah we have $1,000 dollar already you can take credit for you can find the other 99 and I'll do it so with with

067regards to to to to this um yeah that's just a little planning sheet that we're g sorry we're going to put together kind of take that and uh do a little bit of kind of planning in terms of what you know what might we have money I think the bigger thing is the funding and um trying to scope out like it's kind of a um you know like you have to figure out what is a high priority but also what do we have money for and so like on here um the turf right we we uh got by a little bit longer with our turf because we weren't playing as much football on it um so I think there's some things that we just kind of have to you know what where do we have

068to do it because it has to be done um like the things on Scott's list are their safety items that just have to be done and so I think we're going to have to look at the Urgent safety things that we have to do versus what are the aesthetic things that we want to do and what are some of the things that we think not only um benefit the district uh but also wise but we'll bring people here you know like we want to attract um athletes and we want to attract you know people who love our Band program and you know we we we want to attract families who our um facilities are comparable to what they can get across right Street and so I think those are other things that we have to

069kind of keep in mind too so and and not only there are safety items in here like cameras John's team has done a significant amount of work if you noted um some with the phones we've already done that um and then just putting in cameras all over the place um so wherever we can do some of those low um costs or just um our team takes it on and we get it done then those are things that we've been trying to do and be good stewards of the money that we have but we know that in terms of financial planning there we are going to have to scope out in terms of the facility sales tax money that we receive versus what projects we prioritize so that basically is what that form is for for

070the for the new facility shop any about how much space are you talking about doesn't have to be located in any particular part of the city um it could be located anywhere um can make that work i' every time I drive around town I look for a vacant building well what got me thinking I don't even know if this is plausible I don't know what the city's plans are for the two fire stations is abandoning yeah I don't know because intergovermental Agreements are usually a lot easier to work with than about any other kinds of purchasing or selling it might be worthwhile to talk to the city see what their plans are they got a really good deal for our Race Street building that might be an opportunity for us to yeah I hadn't thought

071of that we should be glad we don't have the Race Street Building anymore maybe I shouldn't have mentioned that at a public meeting but um we got that's a great I mean like why not we can ask ask I don't know what the plans are for the that's a great great um yeah and the one that is on Pho Road I mean right behind my house yeah the one they're building across the street is you know it's massive compared to what they have right now so yeah and it would still be close to our schools and there's there's also a vacant lot just to the north of it that the city south of it that the city also owns okay yeah to the city definitely worth talking to them about yeah even if we used

072uh like one as like a satellite or whatever like the grounds Department worked out of that one or something just to um give us some more room in our shop and um I've looked at uh adding on to the uh south side of our shop then across from our shop to the north we have a um a little gravel strip I've uh kind of looked into doing something over there just a simple like pole barn type thing just so we can have some covered storage um and I mean it's all options we can look at in the next couple years or something yeah our warehouse is full uh it's maxed out John doesn't have any place to store any technology stuff where he's always asking us for space like you can have that 6ot X

0736ot area or paint in a line don't get outside that line well and the shop is um partnered with uh first student I don't know if people know that but they need more space for buses too and so um that's another issue if we add any other buses there's no place to park them over there cuz they've literally grown out of every corner of where they can park yellow buses taking over every little spot that we had to park trailers and come back and there's new new yellow line up there like oh man new bus so um's what's what's the size of the current shop what's the size yeah what What's um I'm not sure um probably 60 by 120 maybe something like that no probably uh 90 by10 would you I don't I I'm

074still numbers out there I don't big but it's yeah it's big yeah it's a three garage door three garage Bays wide um it used to be for buses I believe so they were able to pull full buses in in those three bays and then we have a office that share with the administrative assistant um a break room um and then on the back side there's a shorter garage so it's not it's not huge and then the warehous is um maybe similar to size a little bit smaller uh and then the bus departments on the back side of that to take up the back um third or half of that building so you need 50% more or probably yeah um and for First Student too they have a a small garage size area that they have

075their all their trainings in um all their meetings morning meetings that's where everybody comes and starts their day some people stay there all day and they kind of hang out there and that room's full all the time too I don't know how they um haven't started looking for something else or know maybe they maybe we need to move out and they take over the whole thing or they move out we take over the whole thing okay and I don't think we want them to move out we have a pretty good agreement with them to get our bus price pring down by the rent is that correct is um the building in Broadway Avenue where it was before the Early Childhood the school is is part of the district yeah she uh Washington school we sold

076it um in 20 14 a long story behind that we we tried selling that several times while we were spending money on upkeep and it was costing us a lot of money just to keep that building from falling apart and and uh pipes freezing in the winter and all of that we we finally did sell it to Matt Matt show Matt yeah he's covering now good for him yep he's paying for it now he's paying for it now carrying it yeah he W he he bought it in an auction yeah would it would be good to have a Cally located within sort of or does that matter it doesn't really matter for us okay yeah further we are further away from central office that we are the better yeah um no it doesn't matter for

077us we can we drive everywhere anyway to all the schools so uh we have a really good location now um I was um I'd mentioned to the city they own a piece of property across the street from us um and they they said they had plans for that I was just not talking to probably like a city official but just another um employee over there and then uh um I the corner of uh uh Pho and Washington there the Big Lot that they tore down some stuff there's a big green lot there U kind of on the south side of Washington yeah um to the west of uh boomerangs um I went over and talked to the guy that owns that and he said that he wasn't interested in selling it to the um School

078District he's got other plans for it at that time okay I think he was thinking like little strip mall or something but this might be a good time too to mention even though I don't have a really recent update about um central office and the possibility of the um MTD project I mean it's still on our list and we're in year four of our agreement um with MTD our lease agreement and so um I know I was just at the Enterprise Paul couldn't attend the Enterprise meeting earlier today the Tiff meeting and so I went on behalf of the district and so um there there still there are a lot of things that the city is putting in place for downtown um so they were able to share um some of the upcoming projects and

079things that they're doing for downtown arbana and the MTD project is still listed on their um you know as part of some of their ongoing conversations that they're having and so I don't have a recent update because we haven't really met with Carl um ganette from MTD I know they're still in the middle of their EPA EPA is that what it's called their environmental um they had to do a a an environmental study on the um area behind the county plaza building where the the county now is residing um the area that MTD was looking at is the um Civic Center area back there and so I think that is still a project that is in the works they're still um talking about it and um I know they're going to go out for RFP

080hopefully this spring is the last thing that we were told um but again I I know they're on their own timeline and right now all we've kind of said to them is just to kind of keep us in the loop when they have decisions and when they you are ready to share something with us it you know let us know but but otherwise um we are we have a fiveyear agreement and we're in year four of our lease agreement and right now with our building going to be demoed so the city did share that they're going to be de demolishing our Old Co and um abating the aestus and looking for a um commercial uh developer for our uh former building but they're they're spending a lot of money just to tear it down and

081um and so Carol mitt said for people think we got a deal we didn't get a deal because we're spending a lot of money to get rid of that building for you guys so it's their building now but yes um what is the MTD project you had to mention that oh so it is a um oh well I I don't know if I we've talked about it before publicly when we went into our agre lease agreements so um for people who don't know MTD is hoping to um downtown Urbana have a very a smaller scale version of what they have in Champagne their Transit um space they call it like their little Transit Hub yeah and so it would be a smaller building um right now the buses if you are ever in downtown or

082bana kind of um they are by over by the courthouse the buses kind of go around and they kind of they have their own little version of a um Transit Hub there they kind of stop there and pick up and they also um do a lot of sitting on Water Street because there isn't a real downtown area for them to be right now and so um the um MTD has for several years been in uh conversations with the city about bringing a downtown Transit building to um the uh right where the the Urbana Civic Center is currently located and they would put their um just like what they have in downtown champagne the buses would kind of have their Transit Hub on the main floor and then they would build um two or three floors

083of office space and so um we talked with them years ago about um us being able to partner and be in that space because we we've always wanted to be back downtown um and be more accessible to our our community um and be in downtown Urbana so again um we haven't had a kind of check-in meeting with them in a while um and the city is usually involved in those conversations whenever they have something to update us on so right now I think they're just still in the middle of their environmental study and um they'll let us know when they have some updates the lease agreement we have with them um was a fiveyear lease but years four and five take half of our rent and put it in escrow for such a project yeah

084yeah got which is nice and so then we also talk to them about you know like right now we don't have cash on hand to buy into something like that and would they be willing to entertain a long-term purchase Arrangement and that was something like to kind of condominium the space for us um it was something that they were willing to consider and but again we don't have anything finalized it's just all conversations right now so what about the Brooklyn Center they going to all the institutions that are there they going to leave so say that again the the brooken center oh the brooken center I am not quite sure I know that they've renamed and um re kind of uh furbished the county building so I'm not quite sure who is there and who

085isn't and how what their process is for moving in and out right now but I know Regional Planning Commission will still there um but I don't know how long or what their plans are at this point but I know the county plaza building is going to be the new hub for most of the county offices yeah I mean one of the so the decision to to place central office office centrally downtown came out of the facilities committee that we had eight years ago that was basically kind of a directive from them is is to find a new place or central office but keep it central so it's on the bus lines and all of that and and and brookens you know while is is accessible by MTD everything in this in this community is is

086not as uh connected as as downtown or B is um good conversation any other questions or comments or statements all right than thank you so much Randy uh study topic 8.3 is our enery uh management review so this would be Randy and Lucas Migel y um so little history uh we started this back in like November December um and uh Jim gleon um had some health issues and he was the one working on this project so um he's just now getting back uh into the work a little bit and uh Lucas uh volunteered to step in for a little bit to kind of help us out and tell us uh which way we're going um are you going to mention am incentives you want me to okay um do you have the amount that we

087um um saved over the past few years I have it if you don't like I can talk about that I mean if it's not the amount that's right here on my sheet then 106,000 yeah I round it up to 107,000 thank you all right go ahead so yeah I mean Randy and I have just been um again my name is Lucas Mill I represent ghr Engineers we're a local engineering firm we've been working with Scott on a lot of the capital Improvement projects in the district my company has a long history with the with the school district and um Randy and I and Jim gleon in my office and Sophie Hall in my office another partner at the firm have been working um just on implementing the district's Energy Management views on all of our

088projects so I I guess what I wanted wanted to talk about today is some things we have done uh summarize some measures we've taken and then talk about some things that are in the works now and some things that we could Implement in the future so um I took a look at some of the recent capital projects and I've I've outlined some energy saving strategies that we've implemented in those projects um starting with the Thomas Payne uh large school remodel we we put in a geothermal HVAC system as you all know um that system has a you know my company is a big fan of geothermal it has a very um long life cycle and low life cycle cost compared to other traditional HVAC systems for schools like that um that system W actually I

089worked with Katie Roland when she was with the district and we were able to get a over a million dollar tax credit for that for that system which was nice we plan to do something similar if not the same for the Sixth Grade Center um also with Thomas Payne as you know a large photo voltaic system was put on the roof we've had a couple Chiller Replacements at some of the schools in the district and we've you know went with more efficient than code minimum chillers on those um uh in the arbr Sixth Grade Center similar geothermal hvc system and photov voltaic system on the roof so that's just kind of an example of how every time we have a capital project with Randy rather it's a large school renovation or small hvc upgrade we

090strive to um look at the project through the lens of Energy effic Efficiency and and not necessarily Bare Bones lowest cost um another thing we always look at with capital projects is ammer and Acton energy so that's an incentive program that am administers it's it's a state law I think ComEd does something similar in other parts of the state but part of everyone's energy bills goes to fund this program and then they they give that money back to clients or customers for implementing energy efficient improvements on their buildings so whenever we do a project rather it's a full School remodel or a chiller upgrade we often times have the opportunity to submit some paperwork to Amron and get a little money back for that project and it's you know it's not an earth shattering amount

091of money but for a small effort on our part and and Randy sign in a couple forms we can we can get a nice little check at the end of a project um it's kind of like the cherry on top I mean it it does incentivize us to take a more energy efficient approach with our designs but um you know that's that's the whole point of it that's why they call them incentives so I've listed um some of the most recent incentives un unfortunately I it it occurs to me now that I don't necessarily uh list what those were for but you know a couple of the a couple of the seven on that list were for the chiller Replacements we were able to get a little bit back the two $25,000 ones on that

092list were for um the heat pumps on the geothermal systems at the two schools uh I think one was from for some LED lights that Randy Randy worked with um that was more in-house I didn't have anything to do with that so I guess the point is anytime we do a project we try to really maximize this Acton energy um program some other things that are in the works um you know Randy Randy contacted ghr like you said it was like fall of last year Lucas the King School is just sucking energy compared to some of the other schools so you know we analyze some energy bills and quickly confirmed yes something's going on there I surveyed the building with Randy you know it's a relatively new system it's not like the oldest system I've

093ever seen in a school so we quickly realized something's going on with the controls or a piece of equipment's failed so we engaged Alpha who um is a local building automations temperature control cont contractor energy contractor they have you know they have their temperature control systems in a lot of buildings in the district including King and they did what's called an energy star audit something they do free of charge and it just benchmarks a building it gives a building a score between one and 100 compared to other buildings in the country uh all this you know energy star collects all this data and allows you to kind of just give yourself a gut check on where any building you own compares to other similar size similar function buildings in the country and it was determined

094that King scored a six which puts it in the um bottom 20th percentile a similar exercise was executed at the junior high it scored a 17 um so then ghr and and Alpha have conversations and you know when a building scores that L you ask the question what what can we do so King is really loow hanging fruit in the district and Randy kind of touched on this in the previous uh section of this meeting but um to to implement a more sophisticated temperature control strategy so this is not buying a ton of equipment yes you may have to buy a new sensor for this air handler or new vfd for this pump but for them to implement some more sophistic at control algorithms you could bring that building into the Top 20th percentile and

095the estimated cost of this effort was around $150,000 there would be $120,000 AMR incentive so again if you look at the previous page not one single I mean the total of all AMR incentives 107,000 doing this one project at King would allow the district to take advantage of a single incentive greater than all the incentives we've we've had today practically paying for project and then the district would be able to take advantage of the actual Energy savings at the tunea 30k a year indefinitely so to speak so um that one's a no-brainer they did a similar effort this is Alpha they did a similar effort at Urbana Junior High you know and admittedly Alpha is a company they're here to make money they do these energy audits they say hey man we can do a

096lot better here but it's going to take a little Capital you know it's going to take some capital investment and and that's what they found at the junior high much bigger building they're proposing a full temperature control system upgrade the systems there are Antiquated not working not allowing you to maintain it probably makes Randy and his team's life really hard trying to maintain appropriate temperatures in that building um so so that project came in around what' you say 1.2 million here I I wrote down 1 million on my list yeah um Amar incentive of 880,000 oh am incentive of what were those numbers 100 I think it was $880,000 a year annual Energy savings yeah so the payback is not quite as good but I do believe we added this to the health Life Safety

097list you know it's it's possible that we could fund this with health Life Safety dollars um I've had success funding other temperature control upgrade projects with health Life Safety dollars in other districts so so the whole point here is um I've talked to Randy and and I think it's worth having Alpha run this audit on all your buildings uh you know we may find that some of them are doing really well we may find that some of them are kind of in the in in the in the middle um and then that would just give give the board and the district a you know a list of action items so to speak to try to um chip away at at the the lowest hanging fruit I guess is um what I'd recommend so that's kind

098of the short of it what we've done what we continue to do and and I think what I recommend that we we do in the future which is have Alpha do these energy audits on all the buildings and see where they come in and see what kind of opportunities that provides Bo MERS any questions was was it determined why King scored so low it is my understanding one of the big problems has to do with the ventilation air um every commercial building you're required to bring in fresh air and exhaust bad air you know we we breathe off CO2 you got to get that air out um and it's my understanding that the the fresh air units on the roof are just continually non-stop bringing in that air um what we've done at Thomas Payne

099in the Sixth Grade Center we have CO2 sensors in all the rooms to control that so when no one's in the room you can dial that back when the building's not occupied or outside of normal operating hours you can dial that back I think some of those strategies have either failed or were never implemented in the first place so one of the biggest energy loads on a building is conditioning that outdoor air I think you could imagine on a 95 Dee humid day or a -10° day bringing in that fresh air that takes a lot more energy to condition than than the air that we recirculating so it's my understanding that the culprit has to do with outside air and that's all the control systems do all that more or less correct yep that's exactly

100what they do anyone else no I um this this sounds like like a great idea to me um I'm fully in favor of anything that simultaneously saves US money and it's good for the environment so this this makes a lot of sense yeah I think it'd be awesome to be able to say that all of our buildings are in the blank percentile of of the Nationwide Energy Star audit I mean think that would be would it be lead certifications on any of the buildings no no not that no not that good yeah that not that good yeah I you know I mean to be honest with you though I I it'd be interesting to compare um energy star buildings in the top 10th or 20 percentile and how that compares to lead buildings how close

101they get yeah I mean I think you could find that you could get a very efficient Building without necessarily spending all the money that it requires to get the lead certification this this may be a question more for Scott than for you but is there anything that we could be doing with regards to when we're doing these major refurbishments or building a new building to I don't know invest in smart panels to you basically build in the infrastructure so that we can keep better tabs on our energy use and also you and optimize our buildings better yeah that um data is really great you know and it really tells us what we're using our energy on um and and you know I you could um you could engage Alpha even um and put meters on

102on your electrical gear and Randy could pull that up on his building automation Graphics um and monitor that and log that in real time if that's something you wanted to do um I would say data is only as valuable is who's on the other end reading that continually reacting to it um you know the new the new energy code if we were to build another building today uh we would have to monitor energy use by category you'd have to monitor lighting you'd have to and that costs more to design because now you're putting energy meters on individual circuit lighting circuits or you're dedicating this panel to lighting and you're you know so there's additional cost there but but you kind of hit the nail on the head the energy code is requiring people to uh

103monitor energy more closely and and by category it's plug load it's HVAC load it's lighting load so um moving forward you probably will be doing that rather you want to or not because it's part of the energy code rather you want to go back into your existing implementing that an existing building would be very messy because you don't have the opportunity to segregate the loads and that would just be cost prohibitive but should you do a major renovation or a new building moving forward you would be doing things like that is that something we're doing with the Sixth Grade Center no not yet the the new energy code took effect after that was in design you have any questions to the law or that's okay sorry I I I I jumped in there um anyone

104else all right thank you very much thanks a really interesting report thanks Scott thanks Lucas thanks thanks for being here uh that completes our study topics for the evening we do have one remaining action item that's action item 9.2 approval of the District 2025 2026 calendar uh this is what we had a vote on at our last meeting and we had a deadlock of three to three on a motion to approve the calendar that came from the committee the directive at that time was to PLL the members of the calendar committee um and ask them uh for their opinion once once more time I guess this is the new version of the calendar but you also should have the old one as well if you prefer to look at that one but basically um what

105we did is um everybody's really busy so trying to have a inperson meeting was really not necessary and so we went back to our survey um from the uh committee and basically um the committee um overwhelmingly chose to go with the option of extending first semester by adding a student attendance day to um we were originally in the previous calendar going to end um the semester December um 18th for students and December 19th for staff and so what um the committee chose to do and I think they thought would be the least disruptive I guess um to was to have the students continue on um through Friday and add that one student attendance day and then staff then would um move their Institute day and semester plan planning to um Monday December 22nd and we'll

106work with our Union and our administrators to uh come up with some options for staff um that is a day where we we usually have a meeting but then staff are able to uh work on their own for their end of the semester planning and report cards um so we'll be able to um work with staff on making that um you know it is 3 days before the um the Christmas season so or when Christmas uh would be for a lot of people are traveling during that time so um we would be working with them um to figure that out but I think that they went back and talked to their um folks in their buildings and um that is what they decided to do and by adding that student attendance day to December 19th

107we were able to then go back and add in yam kapor for Thursday October 2nd as a fall Hol holiday thank you um for the that context is there a motion to approve the newly revised by our committee calendar I move to adopt this calendar for next year second been moved on seconded any further questions comments or discussion uh hearing none I'm not sure if this takes a roll call Vote or a Voice vote let's just do a roll call vote to be safe member Hixon yes member Baxley yes member langendorf yes vice president exom yes president palowski yes member Staten yes member Jones yes a motion passes we have a please go ahead um so what what our plans are and we've already started working on this is um now that this calendar has

108been approved um we're going to pretty much take the same format and the same um decisions that we made regarding the start of the school year staff development days our um holidays and breaks and mirror those for 2627 so um our hope and plan um is to bring a 2627 calendar to our meeting on our next meeting on March uh 11th and you guys can see basically again how we mirrored it to this calendar and then um that way we can have two years of a calendar done and not have have to do this again next year so typically when we have a calendar committee come together we do try to do a two-year cycle for the calendars um and so we'll bring those for a first read on the March 11th um meeting and

109then uh collect feedback and um hopefully when we come back from spring break after our um our first April meeting we could then um look at approval for that if if the board um so chose to do that than we going to go with the same dates because next year is going to be it'll be different different but it's going to be the same format yes it will be yes so things like yam kapor will be a different date um we are looking at um well we already talked about uh whether or not we would be able to take Eid off and so we'll pretty much um bring you some options very similar to what you have right here for 2627 thank you anyone else all right U moving on uh there is no call

110for future special or executive meetings uh superintendent report we do have is that right well so we we have we have an executive session at the end of this meeting the of this meeting yes but there are no uh future meetings scheduled after tonight other than our regularly scheduled ones perfect so um we we are into our uh Community feedback sessions we had our first one at Dr Williams last night for Dr Williams and early childhood and so um our upcoming sessions are um listed here so Friday we'll be at Yan Ridge multilingual the week after that we'll be at um Leo and Thomas Payne and um then we'll close out visiting the neighborhoods and getting feedback from the community on April 2nd at King School so um basically we have a meal last night

111we had um pizza and salad and um several of the families that were there were from Early Childhood so it was really neat um to uh be talking about the future of you know their where their children were going to be as kindergarteners um and really hearing their questions and um getting some of their uh feedback and we know that the upcoming sessions that we have will be um it also as engaging we had child care available so um you know we encourage families to uh bring your kids you can have dinner and um then your kids get to stay in a different space of play and then you get to go and talk about um where you uh believe the district could be or should be or what your ideas and suggestions are for

112us um in more of a small group um kind of discussion Le uh in Focus very different from the feedback we got from the survey so I gave a little summary of the survey results um and some of the common themes and um what we saw from the survey and then we kind of open it up for just a small group uh lead discussions from the people that were there and we'll follow that same format for the upcoming meetings wrestling so silali always like steals all my thunder and shares all the good stuff before I get to so she's already done this but uh kudos to Lily Danto um she plays fourth but she was um from what her coaches have shared with me she was one win away from getting to the first second

113third um so that was amazing um and then Ria Ivy also competed at state for second year in a row finishing her SE season with a record of 30 and seven so congratulations to both of our Lady Tigers so gold Tigers congrats to them so here's a couple more pictures to go with the ones that s um sit L had then on to Science Olympiad so um here's just a photo of them and I know sit L talked about it but I want to read their names so first place honors went to JJ Lee and Colin goth in robotics um Natalie pakos Ison poek and JJ in Material Science and Natalie Mia Schroeder and Niha um bagara in cold Busters uh cesal B birdsley and Sydney Cecilia sorry Cecilia birdsley and Sydney uh godell in

114insects M Vander gri and cydney in anatomy and then Colin goof and Simon Hamilton in electric vehicle and so they're all listed in that little group photo over there so second place at regionals um that is great um and they also qualify for State for the second year in a row and the state Olympiad competition will be April 12th so congrat congratulations to all of those UHS Scholars young authors is coming up and so all the schools have started their um their own individual celebrations to recognize their schools young authors and then uh we bring everybody together uh in the third week of April for a celebration where we honor a winner from every school um we have the high school students come and they act out and reenact some of the stor and so

115we'll do that at the IH Hotel so this was the assembly from king um where they just this week celebrated um their winners um and Timothy was the uh student who was chosen as the overall King winner so he will join for other king students at the district celebration so they're all the writers and authors from King School um UHS ccpe College and Career pathway uh group is um out and doing their uh preparation for all their courses uh for College and Career Success um for a student to earn the endorsement they need to take a series of classes at Urbana High School and Parkland so they're kind they get like a dual credit option here um and they participate in two career exploration activities and have 60 hours of supervised Career Development experiences and

116participate in team based challenges so um they have been really busy and um so here was an outing that they were out on and so yeah so shout out to the College and Career pathway students sixth grade orientation is um Thursday evening so uh we've been communicating and sharing things with the current fifth graders Rising sixth graders um unfortunately we have to do this at the middle school but they have they have a really robust um slideshow and information that they're going to be sharing with amilies um students will get to choose their electives or at least hear about the elective options so I really encourage um fifth grade parents to come on out so you can see what the elective choices are going to be hear a little bit about the schedule um meet

117some of your new administrators and learn more about Avid so it will be a um six to S so we're going to get in a lot of information in just that one hour so that'll be at ums Thursday starting at 6 and then kindergarten registration U we're already starting a plan for enrollment for next year for our kindergarten classes um so families if you have a u a person in your home a student or a a young person who will be five years old on or before September 1st we uh really really need you to come out and register so your your um child can be counted in our upcoming enrollment information so that will be at Lincoln Square Mall on April 10th from 10:30 to 5:30 and we also have information on the website

118that gives you tells you everything that you need to register your student dual language forums uh it's that time of the year where um we again we're already planning for August so we it's odd to be you know just February March and we're already talking about next year but we're uh very heavily into planning for um programming for next year um and so if you're interested in the French dual language program or Spanish dual language program the upcoming informational nights are um Wednesday March 12th um for French dual language and Spanish dual language is Monday March 24th um from 6:00 to 7: both events will be held in the library at Yankee Ridge and there'll be interpreters there and um they'll be able to answer all of your questions about both programs and we've already

119talked about read Across America um spring break is coming so we'll kind of shut down lots of things around the district and everybody will take some um much needed uh rest and respit and um maybe get caught up on some things um and then student L family conferences are March 27th and 28th um we are having staff development day um on March that Thursday March 27th no school for ec5 um an early dismissal for mle school and high school before conferences start at 4: and then Friday is a no school day in conferences the whole morning so that is it and just a reminder because of spring break our next board meeting is a week from tonight instead of two weeks from tonight yes March yeah um there were uh foyers that were processed and

120they were listed in our agenda so before I ask for a motion so we typically don't have uh action after our executive sessions but we will tonight so I don't know if we want to have the board recess to another room in the building and then come back here to deliver the action item on camera or if we should clear the room and then and then have ER session here and then reopen the meeting here um but well we have ouring ining who we could figure something out maybe but it's kind of set up to be okay so yeah then then it's perfectly acceptable for us to to clear the room like we typically do um for ex sessions I think you know I should have brought that I before we had Tech before I

121realized we had technical zooming people and cameras and stuff so um we will we will the chair would entertain a motion to enter executive session for the purpose of uh Personnel matter um as listed in our agenda after a 10 minute recess five minutes Tori said five minute recess okay what takes typically takes that long to clear the room room all right is it I'll I'll make that motion okay it's been moved is there a second second a roll call please member Baxley yes member langendorf yes vice president exom president palowski yes member Staten yes member Jones yes member Hixon yes let's let's go ahead and and clear the room and then we will start our session for