Urbana School District 116 Board of Education 06 20 23

001thank you all right it's at 6 30 and I'd like to bring this last uh business meeting of our financial School District 116 for the Academic Year to order uh roll call please [Music] here member langendorf here um member Baxley here member Jones here member Stanton vice president Exum here and president polowski here uh worthy of note is uh member Exxon will be participating in our action item votes uh remotely because she is home sick tonight uh there is one modification of tonight's agenda we would like to bring action item 11.18 administrative Personnel items up prior to administrative reports uh we have one citizen statement submitted so far if anybody else would like to make a statement before the board there are Goldenrod sheets in the back of the room please fill one out and

002turn it into a recording secretary Lori Johnson up first is Julie Duvall hi I'm Julie Duvall I'm a parent and I have multiple students at Urbana uh Paul I'd like to ask for an accommodation so that if I go over five minutes that that I can speak like eight minutes of course thank you uh I really don't want to be that person that comes in here complaining all the time but after four or five visits we finally got the board to get us on Spence or on session and and it was an excellent presentation last week um two weeks ago and I hope I've shown the board that I give credit where credit's due when I mean there was a great presentation from Todd and Beth and and that was all I spoke about last

003time I was here um today there was an incident at the Urbana Middle School and um I I talked to multiple staff members before deciding to come here um but I the reason I am here is because I thought it was a perfect example of what sped parents go through without going into a lot of details I I took my son to ums for transition today he wasn't registered I registered at his old at his elementary school but regardless I don't think people realize how these things affect my son um I was talking to Lori this afternoon and my son wanted to come speak and he got so overwhelmed that he had him meltdown and when I left my house my husband was dealing with the Meltdown when parents tell you that there's a problem

004we're not just saying that to be a pain there's a reason my son doesn't you you're with some of you are aware of the issues we had last year at school it took a lot for us to get him to come to middle school it's a big School sixth grade school in general the way that the staff reacted was ridiculous I get a hold of Mr Cooper who was amazing we had a five-minute meeting we made three or four plans to put in place thought outside the box what would work for my son we left there thinking things were fine I have yet to speak to him I do know he's behind me but those plans didn't get followed through another example of we're building admins you go to your admin and then it doesn't

005follow through on the the lower end so I again I just want to my son was warehouse today at nine o'clock he went to school at 905 they realized that he wasn't registered or they didn't they at nine o'clock he wasn't registered at 905 they realized they had a sped student that wasn't registered we sat in the hallway for an hour at 9 20 I called Todd's assistant and said we're nothing we're less than because I had staff members at the high school or middle school tell me that the kids that were in the the gym or the cafeteria they had a program to do and we would have to wait I I'm my son's a student here he's federally protected more protected than another student you get funding for him to be here and

006you warehoused him like he was nothing in a hallway and and poor Mr Cooper who thought that we had dealt with things and it was fine at 10 30 we left um they were willing to keep rocket or keep my son but they had no preparations for him and IEP was made in January any school function that IEP needs to be honored I understand he wasn't registered but at 10 30 when I left they wanted me to provide the school with an IEP by the time I got did some errands and got to the central office I spoke to Todd's assistant as well as the person in charge it was a CEO I I don't know really who she is but um and I got blamed it was my fault he wasn't registered but his

007case manager at his Elementary School registered him it was my fault that we didn't have fidget kits I was told by a central office or this this woman I said what about future kits he just sat in the hallway doing nothing just sitting there and she said I don't know where they we we have them I I don't know where they are I understand it's too loud in there headphones are expensive but I can try to find you some like we were nothing and I don't and I told her I run a network I have a shed full of of fidget kits I'd be happy to give Urbana and then she threw that in my face when I got here to central office and so again I just want to reiterate we are people and

008I don't understand Jennifer how your staff could have my any student just sitting there so I left um at 6 30 I not sending him to school tomorrow I am not going to give Urbana the luxury of getting a dime from him for going to a school program that nobody has asked me I don't know where he's going one of the options today was if it's too loud he can go sit and splash by himself why would I send my kid to school to sit by himself whatever program that you have over here you need to make arrangements that there's a you should always prepare so that sped has something over here just in case you need it and they didn't so I'm begging you Jennifer and all those that know me and know my

009family and any other sped student this has got to stop I was told trust me I said do you watch board meetings I made it very clear you have no currency with me they want me to trust that I'll take him to school tomorrow and that they're going to put him where he wants to I even had one teacher wanting me to leave just leave them here and you can go it's a scary environment and I know that that Todd's leaving and Beth is coming in you want us to wait till July 1st to get our rights upheld and and that's the reality and and I I respect a lot of you but I don't feel respected I I feel bad for Mr Cooper who had no idea that the plans that we put in

010place were not followed through the director of that program why at 9 15 when you knew you had a registered sped student why didn't you go get an IEP why is that my job to go get an IEP all you had to do was say to me I am really accommodating I I understand it's the first day of school could you you know we're really busy could we could we start again tomorrow but no he was willing to stay if he sat there in agony under your program without his accommodations because they weren't ready and and talking and communicating is really important and the last thing I want to say is while we're working this out and I've had pretty serious tough conversations with people at this table and and other admins and incoming admins

011we need to be respectful uh we don't know your job but you don't know ours and you don't know our kids and I started off at the middle school today and I'm afraid I I don't want to send my kid there and I'm one of your biggest Advocates I'm trying to help in the sped community but when I have your staff say We Know Who You Are I I'm at wit's end I have your phone number I've called you I can talk to the building admin you are two people in this whole equation and um it's scary so I just would like to again remind you that whatever inner board politics whatever this stuff is going on at school these are people's lives people are afraid and I I'm just I'm really disgusted at Urbana

012that my kid was nothing in warehouse today so when you hear that terminology that's that's where we come up with it at you couldn't find fidget kits Jennifer like it's mind-boggling to me that they're at the school and nobody thought to go find somebody that had a fidget kit we just want this new sixth grader to sit in the hallway and he can hear the Clapping it was like he wasn't good enough is that the message you want for my kid for your sped students because that's exactly the message that was received today and knowing a lot of you personally and knowing where your hearts really are and I come in here to tell you alter your face that I still walk out feeling like my kids and my family were nothing that should speak

013a lot so thank you for your time thank you Julian okay um so sorry to hear that there is no call for executive session at this meeting is there a motion to approve tonight's agenda as amended so moved second it's been moving and seconded any discussion all in favor say aye any opposed we have an agenda there are no accommodations or recognitions tonight no public hearing and no Communications uh next up is action item 11.8 administrative Personnel item so you have an introduction for us Angie to Mr adopt do you mind coming up to the table Miss Erica Rudolph spent the past three years as a fourth grade dual language French teacher at Stratton Academy of the Arts in Champaign Miss Rudolph has also served as a multilingual learner teacher at Garden Hills Elementary and

014a high school French teacher for 13 years Miss Rudolph has a master's degree in educational Administration from Eastern Illinois University a bachelor's degree in teaching license from Southern Illinois University an ESL endorsement from National Lewis University and a technology certificate from Augustana University Erica currently lives in Champaign with her husband Seth four children and it looks like we maybe have one here tonight and three lazy house cats she enjoys traveling reading and going for walks or runs while listening to podcasts interviews for assistant principal position at Thomas Paine took place on Monday June 12th all Thomas Payne staff members were welcome to participate in the process Mr Rudolph was selected by the interview team as the most outstanding candidate Erica has stated that she is thrilled to join the Thomas Payne Elementary family as the

015next assistant principal replacing Miss Andrea Jackson who was promoted to principal it is our pleasure to recommend Miss Erica Rudolph to be the next assistant principal at Thomas Payne Elementary effective July 24th is there a motion for the floor it could be accepted as assistant principal at Thomas Paine and is there a second second any further comments or discussion roll call please member Baxley yes member Jones yes member hassanaka yes member langendorf yes president polowski yes congratulations and welcome to be joining the team at Thomas Paine in Urbana School yay thanks Erica thanks for coming tonight all right we have a long list of administration administrative reports tonight uh first up is a presentation from energy rooftop solar panel systems so we have the vergee team here with us tonight as you know we they

016were here back in April um when we talked about the rooftop projects at both Thomas Payne and Wiley and they needed a little time to put together the full scope of the project in all of the financials so they're here tonight to share more information so I'll pass it on to Gordon Dr Ivory Tatum hope everyone can hear me okay I know there's a few new board members who want to take a second to introduce ourselves um Gordon Schweitzer I've been in the Energy Efficiency solar energy industry about 15 years licensed professional engineer in the state of Illinois Masters in energy environmental policy and tonight we have my boss Bob Smith and uh Dave Ortman introduce themselves okay okay Bob Smith on in the industry longer than 15 years over 40. Indiana University I'm the

017sales director for our Midwest region which stretches from Texas all the way up through Wisconsin six different states and just a pleasure to be here I was here in April when we discussed the rooftop solar projects and our team I think working together with the school district has really come up with a great solution and we're happy to present that tonight I'm Dave artman I'm the local engineer I'm a structural engineer I've been working in this area 40 years including a project here at Urbana High School but I live in tolano so I'm kind of the person that comes up when you need something now Jim Simone sends his regrets he's at the airport picking up his daughter and granddaughter he is a widely graduate and would be the project manager on this project so

018he was he also owned a roofing business before coming on board so he's very familiar with Roofing and all the ins and outs but uh and then barigi we are National Energy Service Company one thing we're excited about is we are received through our accrediting body which is the National Association of energy service companies the highest accreditation as an energy service provider which is a third party reviewed program that really we get graded on and we get accredited by meeting the Energy savings and all the savings that we project for our customers we just uh we're wrapping up an installation at the Springfield airport it's about a three megawatt or so system groundbreaking is uh ribbon cutting I should say is next Monday everyone's welcome just let us know so we can plan ahead and

019we just wrapped up our Quincy Airport solar project locally we're doing a geothermal project at Cumberland I recently approved a solar roof job at Prairie View Ogden and uh the geothermal Iran tool and and did some solar projects down at Unity School District in Tolono at the Unity East and West Elementary School so and Carrollton we did a rue silver project recently too so excited about all those projects and and the stand invitation to visit anytime we have a presentation tonight to kind of re I go over a lot of the information went over in April and I put this potential project that we've been working on for a while front of the board for consideration so the second page of the presentation thank you John what's really driving the conversation a lot of utility

020price increases that are hitting this district and districts across the Illinois and also the country we anticipate this current year the district will span roughly 1.3 million dollars per year electricity versus about 919 000 over the last year um so we're looking at ways to try to find Energy Efficiency and solar energy savings based on these Rising energy costs this is a major source of current spend that the district is spending right now and we anticipate these costs that continue to rise as they have into the future so that's driving a lot of the why on the cost side and the next slide is driving a lot of the why Illinois why why is there sense of urgency to take advantage a lot of the incentives that are available so this is a major change

021in the incentive policy for districts for solar projects across the country so it was a tax credit has now been made into a reimbursable grant through the inflation reduction Act now I do want to point out there's actually more savings than we have in the PowerPoint because we're using domestic content modules which are modules made in the USA that District qualifies from additional about six percent or so for the inflation reduction act which is puts it out into the numbers a little bit later but over a million dollars direct reimbursement back to the district we call them modules but they're known as solar panels allowed to figure it out so that's a major federal incentive another incentive Statewide is a civil renewable energy credits we did all the Grant and energy applications for this for

022Unity for Rossville for Quincy Springfield this is the state program that the district also qualifies for and this is a major source of Revenue that is paid quarterly for the first six years of the project then more locally the smart inverter rebate which is an Ameren incentive would also be given back to the district and uh in a direct pay scenario so we don't receive any of those incentives or get paid directly to the district and then part of our accreditation is standing behind our Energy savings so we we guarantee 90 percent of the kilowatt hour production that we put in front of you tonight some factors we can't control like how much sun we'll get next year but we have a pretty historical understanding of what this ZIP code based on Airport data will

023generate so we stand behind that production and we will make repairs and improvements needed if we fall short and then a big part of the project is Wiley is uh in need of kind of immediate roof repairs as part of that project remodel and uh we've also found some savings there and the approach we've taken versus a full roof tear off that we'll get into shortly and then kind of a ancillary benefit the district will give up no ground space this is all rooftop solar systems this won't impact any future plans for expansion or the green space or Park spaces that you have in the community not talking about as much tonight but kind of a non-economic benefit is in each building will have a display right when you walk in that will show students

024staff and visitors in the community how much solar is being generated on site the amount of CO2 trees local houses will be offset by those systems and there's tons of curriculum out there that can be brought into the classroom to educate students on really the wave of students in your class right now high school students middle school students the Futures in the green energy sector and we hope that we give them some exposure to it and this is a way to do that so kind of a recap of where we've been so we've been working for a while on what we call the feasibility assessment which is what we presented in April the April board meeting the district approved the letter of intent Which authorized us to dig into the details take the project out

025to local bidders local Contracting community and we're excited to say that really all of our contractors are local so the funds that are given to the district from the state local and Federal resources will stay in the community which is exciting and we also did an infrared roof analysis which we'll go into that identified if there is wet insulation on Wiley and how we're saving dollars on that on that front so we've we're kind of sharing the cost effort in that part so that agreement include an eighteen thousand dollar fee so that's kind of the commitment the district has taken to this point so the district decides not to approve the project as just part of the cost sharing that we agreed to and then for your consideration tonight potentially approve the solar rooftop systems

026at Wiley and Thomas Paine and I should add on the construction side our team is ready to move right away and then we've we're also taken advantage of especially at Wiley some off season off summer season construction savings so why the why there's availability to do the work we'll be doing the work on top of the roof out of the way and be able to see progress right away on taking care of that roof all right so Dave I don't know if you want to go through the scope of Wiley real quick and Wiley um we're fixing we did an infrared exploration that's how you find out if you got oh sorry I could hear him yeah I usually talk real loud but he said something but uh okay so Wiley uh because we've been

027talking with Randy we we came up with a roof uh solution we did an infrared we found some wet spots that'll have to be replaced it's all included in the cars um the roofing part of Wiley is uh ready to go basically we'll have to do the Roe permit application get the final drawings which we'll get from igw we work with Scott wachter which you guys worked with Scott Walker um will handle all the paperwork like I said we'll keep Randy completely informed of schedules and stuff I'm assuming you'll be the you would be the contact we have daily reports and all that on the information once the roofing is done then we start on the electrical in fact we got a meeting next week with Ameren because it's a weird electrical system at Wiley

028with the three-phase system so we're meeting with them um and then you start work on that and then months the contract signed everything we order the solar modules and all the parts that go with them and we work out a schedule uh issue it to you for review and then see how that works with the activities within the school we don't go in the school much except into the Boiler Room Randy that'll be the only place you want to go in is the back door into the mdp and we'll be outside the whole time working basically this is a fall project depending on Final delivery of materials and Roe permit doesn't take very long we know Gary Lewis very well so that's basically and one thing I would add to that Dave is that uh

029before we get to the next slide is that the middle pitcher is kind of the finished product there we're doing a white coating on top of that roof then we're installing bifacial modules on top of that I want a bifacial module is it's a essentially solar on two sides so if the roof will all will be cooler which will improve performance but also get reflection off of that white roof onto the back of the solar module so this is shown to generate quite a bit more savings on those additional kill an hour savings aren't on our cash flow but their additional savings that the district would receive and keep all those additional utility savings so this is kind of a tried and true method we've put into a lot of districts across the country and

030it is a great way to not only get a 20-year warranty which is a stand on a roof but protect that roof from the elements with the solar system that has a 25-year production warranty and then on the next page shows our the infrared analysis so previous to this discussion one of the considerations that was planned in the capital projects was to do a full roof tear off which is a common practice through the infrared analysis we identified about 412 square foot of wet insulation that's about less than a percent so the other 99 or more is dry insulation which can be reused and that will be kept away from a local landfill so that is essentially a way to reduce cost that would otherwise be spent on a capital project so this is a

031way to essentially keep the conditions of the roof in good shape and then address those current wet spots and then essentially extend the the warranty another 20 years and put solar modules on top of that so that's some some digging that we're doing so if we didn't do that then it'd be a full roof tear off and then a bunch of insulation will be wasted Thomas Paine very similar system this is a roof mounted system the district is already doing a roof replacement as part of that project we're anticipating about an 85 percent or so offset and the reason we say percent or so is that we don't have the since it's a new building Edition over there is we don't have those utility bills 12 months of those bills so based on our our

032typical elementary school that is what we anticipate and this is a way to protect the new recent roof Investments made by the district by putting a 25-year warranty product on top of it this the solar panels are all put on the roof with an aluminum framing system with ballast blocks we've used it quite a bit in fact Lakeland is completely covered all their roofs are full of them so you don't have any penetrations of your nice brand new 20-year roof which makes some people pretty happy that we don't have any penetration and it they don't move or I mean there's no issues with our high winds here we do them a lot but they are called ballasted on a framing system we'll submit some stuff so you can see what that looks like but that's

033how they're installed and we've also had a structural engineer besides myself so we had an independent party come up and look at the structure of the two buildings to ensure that adding the weight of the ballast and the modules didn't have an effect on your building and we got a certified letter from John that everything's okay all right so there's this slide in the next slide is kind of a summary slide of the cost and savings so participation all local labor local made in the USA modules project costs is roughly 3 million 379 thousand seven three dollars if this project was financed the inflation reduct act reimbursement will be 901 thousand dollars but because this project is not financed that amount will be about six percent higher so about one million six hundred one million

034sixty one thousand I think you've got my one million sixty thousand uh so forty percent of the solar cost the solar renewable energy certificates is 722 000 and the Ameren Illinois rebate is 184 thousand dollars the needed roof repairs were anticipating that will be avoided Capital costs of about 831 thousand for net life cycle savings of about 1.7 million dollars back to the district and with the additional inflation reduction act savings the output the payback less than 12 years with the roof warranty and then made in the USA modules so kind of this is the summary of of the cost and savings of the project and if there are any questions uh we're certainly open to try to answer them you're kind of buried the lead because these limited time incentives cash back and rebates

035is 1.8 million dollars in this case so we're doing this a year from now we're not sure the federal program would still be there we believe it could be but the acceptance rate for the inflation induction Act is so high that it's a tripled what the government had thought so it's it's really good because it's reducing carbon emissions significantly but when it's when the money's out the money's out so and then we have the state program which is the solar energy credits what's really come from an agreement with ComEd over the nuclear plan so that's a limited time program too so and then the rebates on the inverters probably will be here for assist in my 40 years I've never seen the program with this kind of subsidy to it excited that's kind of driving

036a lot of the open school districts right now board members any questions for the representatives from vergie I earlier watched the presentation from April and one of the questions that was brought up from some I don't remember Maybe but it was about asbestos but you yeah that was supposed to be addressed later on so um did you have an answer to that question that's the question whether are we dealing with any asbestos Wiley no there's there will not be doing all right and one of the reasons we don't want to deal with asbestos is there are new Roofing Products out and so when you tear off a roof you have to deal with it because usually the edges have asbestos in them by coating the edges in the roof you don't have that issue and

037the areas that are wet are out in the middle of the roof so we don't have an issue with asbestos now we will double check all that before we get started by taking core samples that that is I've been doing roofs here for 40 years and usually in the middle of the roof is on issue it's just the perimeter of the roof so we have that issue with tear-offs but I do want to point out that uh this is a no change order price so if we missed some insulation that we didn't capture in the infrared analysis or if there's asbestos in the roof that we own that responsibility thank you and you realize that we do all the paperwork for all the the grants and everything all we do is talk to Randy and

038get our work done basically send in a schedule meet with the board when when we're asked to but all the Roe grants estrack all that stuff is done by marriage thank you good question any other questions go ahead um with Katie not here um I don't know that there's an update regarding how we're going to pay or afford what is due is does anyone have an update from her yeah actually I got a she's on the vacation the Grand Canyon as she was driving between locations she emailed me so so we're not borrowing any money for this so this is all being paid from our uh one percent sales tax money the pay as you go you go funding and I think it's because we're not borrowing money we're going to increase rebate from that's

039correct the government as well that's what I meant to say before at this kind of butcher the numbers so yeah so this isn't something that we're gonna be paying interest on over that 12-year period we're we're paying with cash on hand go ahead Robbie well so um the question that was just asked about the asbestos in the in the insulation so if the wet spots are of a core sample that has asbestos in it do you then leave it in there or do you take it out and replace it we had to take the word out so you have to take the wet part out and if it has asbestos in it which we will test I highly doubt but if it does we have to pay uh room company to remove that section of

040the roof and the roofer then patches that section yeah we have uh asbestos removal contractors that worked around right well why do you highly doubt there's asbestos in there because it says insulation from 1957 I believe because the insulation in 19 it's the adhesives and the edging insulation that's usually do you have a report otherwise I have it no one's ever bored into the roof to look I guess or have someone I mean has anybody ever tested it I don't know this is the you're the first one to look it seems oh that's what the ideals planning to do when they come in um that August I believe is to do all the sampling so idea can is going to sample all right Steve Rock yeah yeah well we can get with them and have

041them do our samples if that's what you want or we may do them beforehand just so we can keep the project moving and we would call Ideal to do that it would just be a special trip for them if there are the school districts abatement design engineer then we want to use them now they wouldn't do the removal or anything that they would be the person to test it and the other question uh kind of the last question led into my other question and that is um as far as where you know all these rebates going into the Ed fund afterwards when we discussed this in May or April or whenever that was um you know I was pointing out how it seemed like we were using you know fund rich you know building funds

042or if I you know uh facility funds to then feed into to make money for the Ed fund uh and then I think Paul had commented that uh that would be a discussion we had at a later time as to where that money actually went so is this proposal we're voting on today because it says on that memo to feed into the Ed fund is that of a vote to final feed into the Ed fund or is that a discussion we're having later today right now or in the future we could certainly have that discussion right now I mean the proposal that's recommended by Administration is to do just that um I think it's I think it'd be possible for us to put them into our our building fund but I mean that is where

043we're cash Rich already so I'm not sure that that would be for my you know balance sheet point of view a recommended thing for the district to do and it's a pretty common practice when the district is not borrowing funds to where we need it the most we spend the most money out of our Ed funds so it makes the most sense to put incoming funds into our Ed fund to help fund all the additional positions and things that we're doing in the district so yes that is our recommendation I asked that question because if you look at as a return on investment return investment I think seems like it would be quicker if it went back to the facilities fund than to a different fund because they're different budgets it was all one wallet

044paying for everything then it wouldn't matter but because you have different slots that's how you have to look at it I think so it's really not all one wallet they're very specific yes they're very specific rules about what we can spend out of each fund and if we're getting 1.6 million dollars from the inflation reduction act it would be um as good stewards of that money to put it toward the positions that work directly with our students is our recommendation right any other board members have questions or comments on on that particular topic it's I mean we could also discuss it when this comes up for a vote later tonight all right are there any other questions for the for the vergee team all right thank you gentlemen thank you thank you and I did

045want to say Gordon's driving back to the St Louis area he is a two-day-old new dad yeah so his wife gave him permission to drive to be here so get in the car and drive back thank you all congratulations thank you our our second report tonight is our school resource officer program review okay and I'm going to invite officer Robertson and officer Burnett up to the um front and Lori John has the most the updated one correct hopefully so um since we have new board members Chad Michelle I am going to go ahead and give them just a little bit of an overview um since they've not been here for part of our SRO conversations in the past so this is a year-end review we had a mid-year review at the request of the board

046more of a mid-year update I'd say in January um so I did want to mention too um in case you've heard I think we I don't know that we've said this at the board level yet but our administrators know this and um both the city so we were approached by the city a couple weeks ago because they have some staffing shortages right now a couple people are maternity leave some staff members that have been injured in our desk on desk Duty they approached the district and talked with us about utilizing our sros during the summer normally they're in training they're at summer school but right now they are both back on patrol for the summer at the request of the city really to help cover some of those Staffing shortages there's they were prepared for

047this and aware so they were able to get some of their other additional things that they usually do in the summer done before the end of the year Katie and I will be meeting with the city to talk about all the financial pieces and what that all means but for right now it was important for them as part of our partnership that they are helping the city in a more larger capacity than they normally do in the summer one of the things that we did talk about and agreed to and we've already had to do this a couple times this year is if we need them at the high school or middle school during programming that if a call a 9-1-1 call is made which we already had to do that last week and then

048they would be the people responding to that call and so we've already had to take Mrs rinkelberg is sitting there we already had to do that once already and officer Burnett was the person who came and addressed the issue at the high school so I just wanted to make the board aware of that if you've heard that I don't know that we mentioned at the board level but our administrators were all aware that staff were aware the city and so that's a nice thing about having a partnership and an agreement where we can work together to problem solve and help one another so I did just want to share some additional information for our new board members so John you're driving for me right so what is a school resource officer and again Lola Ben

049Sherry if you have questions I I did keep this pretty short because it is meant to just be kind of an end of the year review I'm not going to go through the whole intergovernmental agreement that we have with the city we are in the middle of a three-year agreement this is year two um so a school resource officer by federal definition is a career law enforcement officer with sworn Authority was deployed by an employing Police Department for us that would be Urbana police or an agency in a community oriented policing assignment to work in collaboration with schools the primary goal of our SRO program is to maintain a safe learning environment and build positive relationships in our school communities at both ums and UHS our sros and we talked a lot about this at

050the initial conversations that we've had for the last three years but we are very committed to our sros fostering positive relationships between youth if you go to the next Slide John and police and strengthening police Community connections supporting safe learning environments by protecting students and staff from high threat situations that either start inside the school or from outside the community and we have experienced both of both if you can go back one both of these things this year so um they they both have had to um get involved in situations that happen that come to the building and situations that are happening inside the building our sros are trained specifically to work with students they they go through a lot of additional training that um I don't want to say regular offices or a typical

051officer on patrol has not been through some of the additional training that they have on threat assessments working with young people I'm trauma informed situations but they have additional training specifically to work with students and intervene in only specific High threat situations um as is I think some confusion sometimes is if you go to the next slide our sros are not in our schools to put out fights now you will to stop fights you will see some data about fights but that is not their primary role we have administrators there for this we have a principal we have assistant principals we have um student interventionists who their primary role is to engage in the behavior matters with students however there are instances where a fight escalates or gets to a higher level where we do

052rely on our officers to step in and help keep everybody safe and make sure people aren't getting hurt so their primary role is not to engage in Behavior with students and we collaborate they collaborate with me they collaborate with the building administrators Dr Norton so we have a very collaborative problem-solving relationship and we talk with one another before we make decisions about arresting students and we do everything that we can to divert our young people from the criminal justice system whenever we can so that's just a little background I know it is not the full 12-page agreement but just I think the the high level things that I wanted our new board members to be aware of so what are some of the SRO ongoing duties that our our sros that we're really proud of

053that they do so they are the liaison between the police department and our school district they help inform us of safety concerns incidents that happen after hours and on weekends which we're not privy to a lot of that so we really do rely on them if they're things that they hear about from Patrol or arrests that were made sometimes we have students who have had family members that are arrested and we would have no way of knowing that when the student comes to school that maybe this is why they're upset or experiencing some additional trauma because maybe something happened at their house on Saturday night that you know as school members we wouldn't be aware of so we really rely on them to be in that liaison role for us they also serve as Liaisons

054between the schools and the juvenile detention center to gather information and maintain a connection with the students and their families they also are connected with probation and some of those other services they're both members of the school threat and assessment teams they are members of our district crisis committee and our crisis teams at the school level their resources for students navigating the court system who often have legal questions and come to them officer Burnett works with our driver's ed program at the high school they both give countless rides to students who need additional safety measures or transport home back and forth for whatever reason they attend meetings on site when possible threats or safety concerns are made of course we would expect that they confiscate paraphernalia drug paraphernalia any weapons and just assisting students and

055staff with police related incidents that might happen on our property so that is not a comprehensive list but I'll just say a kind of a snapshot of some of the ongoing duties that both officer Robinson and officer Burnett have done for us for the last couple of years so now I am going to stop talking and they are going to share um their end of the year and review data I know one of the things that has always been a high level concern for our board is um the school of prison Pipeline and how many students are we arresting and what are we arresting students for as I said earlier our goal is not to arrest our young people but to get them into services and divert them to other resources in the community whenever

056we can so I'm going to let Chad and Michelle talk a little bit about some of the data that you'll see on the next couple of slides and then take any questions from the board do any board members have any questions for me about kind of duties or our agreement any questions all right I don't I think I have the UHS slide first John maybe in there yep okay can you can Chad see it if you okay can you see that screen okay as you see at the top first of all my name is Chad Burnett if you haven't met me it's nice to meet everybody here I've been a resource officer since we started the program at the high school I enjoyed my time there built a lot of relationships I will touch real

057quickly on what Dr Iver Tatum stated about Michelle and I being on patrol we happen to be on a miscellaneous call together yesterday um we had one of our students across the street observe us out there in blue uniforms who in the middle of the call comes over and gives both of us a hug so it is there to show that we're we are building some relationships and and getting through to some students so it was nice to see her she's yelling at us from across the street as we're trying to conduct our business with what we were doing but it it worked out fine so that's just an example of what's some of the kids is the respect we have amongst them so well this year we had 30 incidents generating police reports unfortunately

058those included arson battery sex assault theft threats inappropriate videotaping and found articles these are incidents that occurred in the high school three of those resulted in youth Assessment Center referrals unfortunately eight of those resulted in arrests not all the arrests occurred on site at the high school but maybe the arrest took place later at a student's home we went and locate the student after the fact um just to keep it away from the campus we had several medical calls this year requiring ambulance assistance some of those we have some students and a staff member with seizure disorders we dealt with that several times unfortunately we also dealt with some suicidal threats having to have students transported for mental health evaluations we did I assisted with that at least three different times on um as far

059as the Vape and paraphernalia between staff and myself I know I destroyed 51 Vape devices this this year there's probably a lot more that weren't destroyed but the 51s what we came up with and confiscated I had staff generate a report for me on fighting incidents and referrals I had a 205 incidents of gross misconduct gross misconduct maybe miss frankenberger when she steps up and talked more about what how that's labeled and what that's the titles shows but verbal aggression um you know uh I guess towards staff or students both it can be anything disruptive to the learning environment um any weapons type things the paraphernalia if they have cannabis they all of those things can be included in Gross misconduct so that's not just fighting incidents that's not what that stands from we did

060have 110 fights those were fights included with and without injury and then we had 127 students involved in the 205 incidents that are listed up there so out of the student body we had 127 different students involved obviously though that isn't a match those two numbers so some students were involved in more than one thing I just listed up there I do collaborate with the social work team to assist them with services from SAS DCFS and the youth youth and Center Family Solutions we have issues with domestic violence students will bring that in and report it at school we get them the services that they need while they're there suicidal threats result and we have to contact SAS to get them the right the right care Youth and Center Family Solutions maybe someone has is

061afraid to go home so we have to contact them and get them Services get them involved so that we can take measures to keep them safe away from the building as well so there are multiple other things that we do in the building as what Dr Avery Tatum listed I work sporting events the football basketball I've been to volleyball soccer I've been I tried to make every event I'd never reach swimming or diving I didn't get to those most of the outdoor events I I was definitely at at least you know wants for each team I tried to try to represent everybody I don't know if there's other things I listed on let's see no I I mean the rights home I think I do a lot of that probably on a daily basis I

062I've got I had a certain student that asked me every day to take him home he just needed a ride wanted to go sometimes I dropped him off at work sometimes I took him to his home but he needed a ride every day but I get requests from the nurse the school nurse admin student interventionist if they can't get a hold of a parent or they can get a hold of a parent parent can't get there they asked me if I'm willing to take them if a student's sick am I will take I always take them home if they need to get home so they can get home safe but outside of that I mean there there's lots of things that I do that probably aren't listed whatever is needed I try to step in

063and provide assistance and whatever in whatever capacity that I can so that my main goal is to try to try to work as a team and work with everybody and I I do what I can to support everybody there so thank you for giving the opportunity to speak and if I could add one thing and I don't know if you're being modest but uh this past year we had several incidents of threats of violence uh bomb threats and uh lots of interactions with large number of law enforcement including the FBI and I can't have imagined how we would have handled that all without you being on the scene so thank you personally for that you're welcome John but that wasn't all me that I had assistance from the entire police department with those incidents and

064those were they were overwhelming but we we handled those in the first semester and I know we discussed those incidents the first time that mid-year review so I didn't really touch base with this this time so but we did have a lot of that unfortunately [Music] go ahead go ahead rob you have a question for officer Burnett yes do you have any uh information about how many uh items may have been uh confiscated through the metal detection system or if it's your thoughts on the usefulness of it or sure I did not have to confiscate the metal art metal detection system and John maybe you can help me better with this is set up primarily to identify um barrels of firearms um round objects that would resemble anything high density metals that would resent resemble

065a firearm or anything that consists of firearm materials the barrel ammunitions sometimes those types of things I never confiscated any type of firearms The Vape devices obviously they they get through they're not all metal some of them are hard plastic materials I did take some knives away at times that have gotten through but small pocket knives but I don't know that the metal detectors are set up to to deter that from coming in now a large knife yes it's going to stop that a small pocket knife I think that can be carried carried through Unfortunately they get through we didn't have any incidents where a knife was drawn on anyone or anyone threatened When anybody with a knife but I saw saw it I confiscated it and just removed it from the student as far

066as the usefulness of them I do think they are a good deterrent we do have a lot of unfortunately we've had a lot of instances outside of the school building in the community with gun violence and we hear rumors nothing proven that we have students leaving Firearms out of the building because of the metal detectors and not bringing them into the school and maybe going and finding them later after school is over and I think one other thing I would like to just touch on briefly is the number of fighting incidents that we did have I would say per the the majority of them were first semester and maybe the first couple months of the second semester and we had some unfortunate incidents in the community where we had um some safety issues we had

067a student who was shot and killed all of those things brought a sense of fear to some of our students we had some students removed from the building for certain incidents but the last two months of the school year I believe we had four fighting incidents so that 110 was very early on well throughout until unfortunately maybe maybe the students were just that's enough you know we're going to start trying to do this right but we also had an uptick in hallway presence and um the way things were handled within the building which all made a difference and it it got better as we went which was a goal it's always the goal is to get better and I think um having four incidents in the last two months that that was nice it gave

068kids a sense of I'm going to go to class I'm going to go where I need to be I can get there and I don't have to walk through a crowd to fight a fighting crowd or anything like that so it did get better as the school year went on good chair hi um how did this data compare to last year's data regarding incidences or give a sense and not exact numbers but do you have a sense you nope sorry I I would say based on the threats and everything else the total accumulation of this year my year was more stressful this year and with what I had to deal with in the building but I don't know as far as the fighting numbers I would say the fighting numbers were probably higher also this

069year but um the arrests and things were similar I would guess so for two of two of the higher level data points last year we had 15 incidents generating police reports this year we had 30 and we had 10 youth assessment referrals last year compared to three this year and four arrests compared to eight so right any other questions for officer Burnett thank you sir I'm officer Robinson I'm the SRO at the Urbana Middle School I started in September of 2019. um from there I just want to say that Chad and I are going to training in the summer we are getting an advanced SRO licensure and we are also getting a licensure in adolescent mental health which will help us navigate more of our mental health needs within the school district so I'm going

070to go by their numbers that we have on the board so we had six inter incidences generating police reports I do want to State this that a lot of our police reports were coming from incidences that were happening on the MTD buses a lot of our major fights happened on the bus because we got the word out to the students that yeah you can't we got them we kept them from fighting and then in the school so they take it to the bus some of these reports are actually happening at a bus stop so once a student gets off the bus they are still under arders you know under our jurisdiction is what we call it so we had a lot of the incidences that these reports are coming aren't necessarily in the school it

071could be to or from the school so the 13 youth Assessment Center referrals that was mainly first semester that was the reason why it's so high is because a lot of the fights that we had are what we call mob action so it was more than two people on one a lot of our major fights in the beginning of the school year it was six on one we had one that was six on one we had another one that was I want to say four or five on one and we had one fight where there were probably eight and three different fights going on at the same time trying to Wrangle that so when we have fights that are bad and it causes a major safety issue for the entire student body in the middle

072school we generate reports and that's where we have to unfortunately take it up to the next level where the yak referral comes in place now none of mine are transfers most of my yak referrals consist of I meet with the parents or speak with the parents on the phone with admin and at that time they're notified that there will be a referral so it's kind of and most parents understand and a lot of our referrals are from other parents that are demanding something more be done outside of the school district and when that is a recommendation of a parent who their child is a victim we have to follow through with that 11 safety plans were written due to a lot of Confrontation in the community a lot of ours is coming from social media

073that's happening overnight on Snapchat or Instagram live seems to be the new way to go about it and things happening on the weekend so a lot of bad mouthing and talking to one another and making plans to fight what we call on site so as soon as they see the person in the hallway it's it's just on um the safety plans that get put in place sometimes are before like we know that it's happening so we put the kids on safety plans keep them out of the hallways give them a few extra minutes to prevent some things some of those times it's put on afterwards a safety plan can mean anything from they have a special place to eat at lunch because it's a safety issue being in the cafeteria there's also passing periods we

074have escorts for some some of these students not being in the hallways not being on the pass list those um we had seven knives confiscated now none of these knives were used as a threat they were all the same thing that officer Burnett unfortunately we don't have metal detectors so it kind of comes out to play that another student says Hey so-and-so has got a knife in their book bag or on them and then we go and confiscate them most of them were little pocket knives that you can buy at Walmart um we had 10 look-alike toy guns confiscated we had one that was an airsoft gun that looked exactly like the gun that I carry there was no any kind of toy markings no orange markings nothing on that particular gun but all most

075all of the the 10 guns were the first semester they were not second semester we had it looks like 43 vaping device confiscated um that being said that's going to range from we had a lot of weed pens is what we call them Vapes are technically tobacco weed pens for them yes and the middle school we we have weed um and a lot of kids that come to school Under the Influence unfortunately still at my my level a lot of those were tobacco and sixth graders were what's across the board sixth seventh and eighth we're taking uh tobacco Vapes we had five alcohol related incidences where either we had alcohol in the school that was confiscated during lunch time or we had students that were intoxicated within the school um 12 transports I took a

076lot of a lot of that's going to be the beginning of the year and it was reoccurring students some of that that was their safety plan so they had to leave a good majority before even high school let out because of some of the situations we had to have them off campus and away from the school to make the road the general our other population safe a lot of my transports in second semester was probably me leaving school in this hangout office officer Robinson I missed the bus can I get a ride home so I'm kind of end up becoming the taxi service we go from there so we had a total of 201 fights that being said the way that our admin calculated is any kind of aggression we have a play fighting situation

077going on in the school um it became a game when so play fighting is it starts out as a play fight and you're supposed to be playing around and then it gets worse we had an incident where a kid did get knocked out and ended up with a concussion and we had to have an ambulance and it was just kind of horse playing which turned serious and that's the right Punch or slap um so a lot of that is that or any kind of aggression so any kind of assault or a kid just gets mad at another kid and just whops off and hits him in a classroom that's what that is like I said the three mob actions we had we had one in the school and then the others were on the bus

078on the MTD buses um I've done some home visits in the beginning of this the first semester we didn't do any second semester um I work with the social work team I've done a lot with use for the Youth and center and Family Solutions I have a lot of runaways in my in in the junior high so we brought them in to work with these students like officer Burnett said when you work with them it's kids that are not don't feel safe at home that's not what it is on my end it's kids that don't want to go home and there's not enough for DCFS to keep them out of the home so it's a matter for Youth and center of Family Solutions to come in and kind of mediate and work between the students

079and the parents or Guardian to try to convince to try to get the kid to to go home and so they came in we had a couple students they came in weekly and met with and continued giving support we've done several SAS um unfortunately DCFS a lot this this past semester reoccurring families so that's kind of where we're at DCFS it's easier for me to work with them sometimes than it is the the school staff and when the school staff is not getting somewhere a lot of times they come to me um that being said there was a lot of times that I spent time at school until six seven o'clock or at night um with parents who were dealing with DCFS so DCFS gets called the students at the school they come to the

080school I'm helping with console and actually be with the parents and try to give them a better explanation on why things are going the way that they're going um SAS is our mental health program that's going to be basically anybody that's having any kind of suicide ideations or self-harm we have a wonderful Mental Health um group at the middle school so SAS is very rarely and I think I very rarely called and when it is um a lot of it it's a lot of outsourced resources rather than hospitalizations so that's where we're at so member langendorf just to give you so before you ask I've got it here I kept it open uh so John if you could go back to the ums what was there so in comparison um last year there were 14

081incidents generating police reports compared to six this year 10 youth Assessment Center referrals compared to 13 and there were three arrests at school last year there was a large group fight involving parents and students kind of a pretty big melee compared to zero arrest this year at ums and three and two of those and out of those three arrests two of those rests were adults adults that were on scene so they weren't students I mean board members any questions for officer Robinson first of all just want to thank you all for what you're doing I just wanted to know if you would if you think at all that having nothing to do after they leave school has anything to do with a lot of the things that go on in the school building so yes

082and no the problem the problem is is that we we do have programs the issue is the students that need those programs they're not going to go to those programs that that's that's your biggest that's the biggest issue I see um during our Sports Seasons in the Middle School we have students of course that behave once that's up we go back to our our old Behavior there are several Community Partners that have places for kids to go after school unfortunately some of those places require parent involvement and we have most of them that need them they're not gonna it's not parent involvement parents aren't there to sign off or it comes down to Transportation afterwards so it's once it's over it's the transportation becomes the issue and that's where we need to figure something out

083because if there was a place for them to go it would be less on on my end I can't you know High School is a completely different level all right any other any questions I have one I guess for both of you when you hear about incidents in the community or when there's been Community you know something going on that you hear through social media over especi over the weekends how do the two of you coordinate with uh building Administration to come up with the plan of action for deterring any anything happening in the in the building for us um for me it's the first step is a lot of times they're they're they they already know because they're receiving emails from parents and then I come in on the other hand of like this

084is what happened in the community either police involvement or not if we know that something is going to go down the safety plans come and play a lot of times we're like for me I'm there seven o'clock in the morning so it gives us time to get things in order admin gets together we put people on safety we put them on a safety plan as soon as students start coming to school we start pulling people and start separating them and trying to get our restorative practices in place we try to start getting our circles going counseling going why are we doing this can we prevent this now there's a lot of times where we just we have them and they're not going to stop and the only thing you can do unfortunately is to send

085them home because it's a matter of we can spend all seven hours of our class periods preventing it and it's that one time that you turn your back or there's a slip up and it and it breaks loose but you can't keep kids out of school to prevent it so it's kind of one of those things where you just you got to do the best you can and just it happens and that's where it is but so far we've been on it there's anything that's outside social media with parents um we have a lot of things that are and for me I have a large group within the community that it's happening outside in the community and it's coming into the school and so we've had parents that come in Daily or every Monday morning

086they're coming in and a lot of it is because and I'll say this they're not getting the answers they want when they call police and they're hoping that we like I can do something inside the school and try to prevent things from going on outside of the school and we do the best we can so I think it's very similar for the way we handle things I try to identify anybody involved if there's a police report that's been generated I get names I notify admin of who was involved Dr Iver Tatum I let her know we text frequently after school hours about certain situations um our student interventionist wants admin knows are informed they have a really good relationship with most parents and they're able to contact them talk about the situation prior to and

087most times they'll require that that student and a parent come in together if if they're coming back to school if for if they have not been arrested or done something to that extreme that they they will come in together have a conversation and see if they're willing to meet with the other people involved if it happens to be a fight or a social media thread or whatnot to see what's taken taking place and then we just kind of go from there and circle around and we can put contracts in place with students we use that a lot it doesn't often work at the high school level but that is one one thing that they do is social Contracting that just no contact with that person and you know it's kind of like an order of

088protection on the street but it's just in within the school you know it's it's not a legally binding thing obviously it's just a school school disciplinary thing so but we do try to stay ahead of it in that sense all right thank you any other questions all right thank you so much for your time thank you for being here late knowing you have to work all day tomorrow our next administrative report is 10.3 or Equity audit presentation so Dr Kyle up and introduce Dr dubio good evening once again I am Dr Brandon Kathy director of diversity of equity and inclusion for abandoned School District 116. tonight we are excited to welcome back Dr Yvette dubio who will share with us an overview of our recently completed Equity audit which has and will serve as the

089foundational document for our Equity action planning sessions which began on June 13 2023 and will conclude later this summer for the benefit of our recently appointed board members and others who may be unaware Dr dubiel is the CEO and chief Equity officer for systemic educational Equity LLC a full service diversity equity and inclusion consulting firm that offers a wide range of supports and services such as Equity audits Equity assessments Equity action plans customized coaching and professional development Dr dubio currently leads to Illinois Coalition of Education Equity leaders and is a member of the Illinois State Board of Education diverse and learner-ready teacher Network please receive our partner in achieving educational Equity Dr Yvette dubiel thank you Dr Cassie good evening everyone can everyone hear me okay thank you for the opportunity to present this evening

090as you can see the presentation does automatic closed caption but we are reliant on PowerPoints closed caption so it may not be always accurate but it's a nice tool for folks who may be following along and I may go a little bit too fast or want to go back and review it offers an ability for people who participate in presentation to also read along as they are hearing the information so again um I am that dubiel and I am excited to present to you the overview of the equity audit that was conducted during school year 22-23 a few things to recognize as I go over this brief overview first what was the purpose of the equity audit so even though it's encapsulated in the comprehensive report you all receive and go ahead and reiterate the

091purpose the purpose of an equity audit is to identify areas of strength and needed improvement with particular attention to traditionally marginalized groups it is a fact-finding process that aids in the development of tangible recommendations to mitigate inequities the equity audit process engages the collection and Analysis of comprehensive quantitative data with critical qualitative information the expected outcomes of an equity audit is the development of a strategic accountable measurable and sustainable action plan for this particular overview a few things to also recognize first this could be in no way in lieu of the report that was received this is designed to provide an overview of the process some of the quantitative and qualitative data and then the overall Equity findings some recommendations some considerations in the recommendations and considerations both in the report and for tonight it

092is it is not an exhaustive list with the equity audit itself it also needs to be highlighted that it is not exhaustive it allows us to identify facts based on the data that is presented to us and even then there may be opportunities that are not as highlighted or prioritized as we would like but these are the high impact information based on that quantitative and qualitative evidence so a reminder to the process the equity audit is a 9 to 12 month process and before we kick off an equity audit the district must assemble a team this team we refer to as a district Equity leadership team for tonight's presentation I will refer to this team as dealt some District may call it something else that's absolutely okay the team will receive some record I'm sorry

093District leadership will receive some recommendations as to who may be some members that could be part of that dealt I am all meeting with those only one time during the order process the purpose of the deal is key because every Equity audit is customized for a client I have had numerous Equity audits with neighboring districts and they can look very different and that's because it needs to be differentiated for the resources and the demographics and the abilities and the uh of that particular organization so the delt comes together for a full day and are helping to develop directions in three major areas the first thing the team is doing is completing A needs assessment the needs assessment is where the team is evaluating the district at this high impact level in 10 major areas against

094the associated rubric they're identifying areas of strength they're providing ratings to different areas justifications for those ratings and if those ratings are not robust providing opportunities suggestions considerations on how to improve that component the second task would dealt during phase one is for them to give me feedback on the quantitative direction of the equity audit so they receive a bank of about 30 different quantitative sets we have a lot of conversation about what is prevalent what is relevant to the district so some districts I work with are only in Elementary District so a graduation rate wouldn't apply some districts I work with are a high school um only District so Pre-K information wouldn't apply so we have conversation about what data sets are relevant and then the team can also identify additional data sets that

095are not included in this Bank of quantitative data lists that they would like to be included oftentimes the adult gets very ambitious and identifying a wide range of that data that should be included and we go ahead and document that on our deliverables and our activities so that we know what to provide to the team um and then the team has uh some work to do in the quantitative data it's typically multiple year of data and it's disaggregated by a number of identities I'll go into it a bit more detail when I talk about phase two the last task dealts will complete during phase one is to provide me direction under qualitative direction of the audit so that means focus groups and surveys will take place who should be the stakeholders participating in that how

096many stakeholders we have a particular formula that works based on the number of participants based on the grade level of participants as well as the makeup of a respective district and by makeup again Elementary High School unit the team also decides what do they want me to ask them during the equity audit this is also important because districts know their organization best so they will determine what inquiries they would like to be explicitly asked of the participants who Focus who participate in the focus group now the team is also given a bank of questions again just for suggestions so they're not starting at nothing and they have a lot of conversation or ultimately decide the questions that I will ask the stakeholders that they determine will be participating they also do the same with the

097survey the survey audience typically follows with the focus group audience so for example if it's students staff and families that participate in focus groups typically it's students staff and families that also are invited to participate in surveys a thank you to the district Equity leadership team these were the folks that participated in that day of giving me direction completing the need to settlement couldn't do it without their assistance their conversations their critical reflection their vulnerability so thank you everyone phase two and phase three occur simultaneously now this will take several months to do first phase two phase two is the district now has their homework their homework and all that quantitative data that was decided upon during phase one as mentioned it tends to be multiple year data like multiple year data and demographics demographics

098such as the students as well as the demographic of students disaggregated by identities that we already have to report to the Illinois State Board of Education such as identities of race ethnicity gender and our special populations or subgroups also known as English language Learners or multi-language Learners students with an IEP and for a reduced lunch population the data again is provided by multiple years so that we can identify possible Trends academic programs services and support some examples of that data set maybe students who have an IEP and we disaggregate them by intersectionality of perhaps gender and identities I'm sorry racial identities as well as students who are participating in honors and AP or different types of accelerated programs perhaps students in tier 2 and tier three settings so student discipline this could be both discipline

099and behavior students who are receiving in school and out of school suspension as well as students who are receiving referrals academic progress this can range anywhere from benchmarking standardized assessments to final grades student absenteeism speaks for itself in addition we look at truancy as well as tardiness the number of languages every school district has a number of languages of their students as we become a global country so looking at the list of languages and what percentage of those second language Learners are represented in a district and even the demographics racial and gender of Staff as well as the board of education so that quantitative data is provided by the district to us we don't go out and look or fish for that data that data a template is provided to the district where they need

100to upload the raw numbers of that data sometimes they give us percentages if the raw numbers are unknown and then what we do is calculate the percentage we provided in the report without comment it is presented completely impartially now oftentimes the data presented in fact all times the data presented doesn't necessarily mean there's something wrong with the data but it is a nice opportunity to see the data in a very comprehensive way so I want to emphasize that all data doesn't necessarily mean something negative and I have to say that because sometimes the word Equity audit seems scary there are so many negative connotations with just a word audit um it really should be viewed as an opportunity to not only identify those areas of of needed Improvement but let's also celebrate the things we

101know are working well so again that quantitative data not all pieces will be commented on because there is some glaring high impact need or something that needs to be investigated further so that data that didn't Stand Out necessarily as something that needed attention was listed in the report but again I want to emphasize there could be something this we're looking for those high impact or sometimes there's recommendations in the report like there's something to be looked at in this discipline doesn't mean that that discipline isn't Justified but it's worthy of further interrogation or investigation to find out why this disparity exists in that discipline that would give you an example of how that quantitative is critical but really unpacking the layers for the root causes of a multitude of quantitative data quantitative data is quite

102exhaustive so allowing the district giving the district permission feeling the district probably reinforcing what the district already knows is something that needs to be looked upon because frankly the data that's provided to us should not be new it's the district's data so we're just looking at it in multiple years to again Identify some things that look like they need attention the third part of the equity audit or phase three again this is occurring simultaneously during phase two because the district has their homework and now we're conducting the focus group that is US completely independent of the district we're conducting them in person and virtually for your district there were three stakeholders that were identified students staff and families this was the data we had a total of 13 focus groups of students for photo 64.

103Heroes and staff focus groups for a total of 24 participants four family focus groups for a total of 15. this is 27 focus groups and all with 103. is there a magic number or a number that we should aim for to conduct focus groups no not necessarily there's no research to suggest that in equity audit which is very limited in the research unfortunately needs to have some type of threshold we do aim however to provide as many focus groups within the selected package the organization chooses so you may be aware that when organizations are interested in conducting an equity audit it is already pre-termined how many focus groups will be taking place as there are different price markers associated with it now for your District unfortunately there were several focus groups where no participants showed

104up it is customary for maybe a few absences to occur when a focus group is scheduled it is very rare in my experience where zero people attend for a schedule focus group and that did occur a few times so I did provide complimentary no-calls makeup focus groups um and different times and dates and hopes to encourage people to participate unfortunately that's still led up to lower attendance rate I also want to emphasize that sometimes people get really hung up on the numbers of people that are participating qualitative it can be deceiving it really is about the quality of information because I will tell you I've conducted almost 1 000 focus groups and there has been not any organization where some individual oftentimes many individuals show up to a focuser and say nothing so I emphasize

105that because the numbers don't necessarily mean somebody said anything of course they're encouraged but sometimes people just want to be present uh to participate now focus groups uh participation as part of the focus group participation we encourage everyone to participate their participation is completely Anonymous in fact I don't even know any of their names I don't schedule them personally that's behind the scenes there's a lot of people at the district who are organizing those focus groups who are communicating about them who are getting permissions slips and I show up to conduct those Focus trips so even though we emphasize confidentiality we emphasize um anonymity um we offer a safe space as best as possible for people to participate sometimes people just don't say anything um so what is key is that in the focus group

106and what they said should be waited on and one of the things you'll notice in the report and one of the things we're very proud of which is a very tedious process but I think is important in many Focus or in many reports especially Equity audit reports in my experience a lot of the focus group responses are coded as they should be coded and then theomized as they should be themized but what's often rare again in my experience is where the actual quotes of focus group respondents are in the report in large amounts so oftentimes the the auditor can uh pick which which um quotes to highlight and it could be a very small number in comparison to what a lot of statements have been said and even though it's really difficult to extract 100

107of quotes and break that up further one of the things we're very proud of is we extract approximately 80 percent of what people say and put it in the report so that the reader gets a real sense of what people said during the focus group as far as the surveys these were also distributed this was a digital out form that was distributed it was completely confidential and amenity anonymity was also guaranteed the same number of uh the same stakeholders that were participating in focus groups um were invited to participate in the surveys the district sent out the communication sent out reminders and invitations for these individuals to participate I forgot to mention that part of phase one with the district Equity leadership team they're often asked who should participate in the stakeholders meaning do we

108need to conduct any focus groups or surveys in languages other than English do we need to conduct focus groups where it's invitation only or first come first serve or an affinity in your particular situation we did all of the above so we had open-ended whoever can attend attend here's a slot or a couple slots we also had some invitation because we really want to hear from you and then some Affinity base so Affinity base is often offers and cultivates a sense of comfort but the questions are the same some of the offended Affinity base and I have to look up yours because I don't recall but some of the Affinity basis could be a focus group basically on Race focus group solely based on gender focus group based solely on multiple language identity focus group

109maybe based on students with an IEP so an individual would have to self-identify and be willing to participate in that that particular Affinity again they don't have different questions but it's just to cultivate a sense of belonging and if you look back at the report I emphasize the different uh peer review scholarship that supports Affinity based focus groups but not only Affinity baseball pictures so again we really aim for a balance so this was the total number of surveys in the report those uh the responses to the questions as well as the demographics of the individual stakeholders or the stakeholders was included we also pivoted the survey responses further Independence so the reader can look at based on student and a particular building or staff and a particular year of service or family and their

110income level so it can range but that detail is very nuanced and it may or may not it's difficult to say generalized if it will impact the audit but people tend to appreciate that detail from the survey responses phase four and five of the audit so phase four is where all the data has been collected and submitted by the district quantitatively all the focus groups have concluded and the surveys are closed now we go in and we analyze this data it's quite an extensive process it takes a lot of time a lot of eyes on it at our end to unpack it there's an in-between phase between phase four and phase five the district receives information from me we're getting close to wrapping up the audit what we would also like to know one final

111thing could you provide a short historical landscape of the district work when it comes to equity maybe three to five years what does that mean it could be a bullet point list it could be a timeline but what we know is oftentimes in fact at rare if any districts are not new in their Equity Journey they may not call it Equity but if we have a program like for ER multiple language students if we have a program for students with the IEP well that is clear evidence of equity that had to occur because of U.S Supreme Court rulings so again we may not have a stamp of equity on these programs but we know it is a way to meet students needs based on who they are what they are remove those Bears so that

112they can thrive in their educational experience um so what we do between that phase four and phase five is we ask the district could you give us a short synopsis again either timeline or bullet point list uh where you have what you have done in the last few years to advance um Equity at your District so that's also included in a report it's nice to see that the Equity Auto is not necessarily the first time uh an equity a school district or your particular school district is navigating this in fact for your specific District you have a long amazing history in this work and let me be clear this work doesn't end this work is a journey there is no Final Destination we constantly aim to give students what they need to thrive and we

113need to simultaneously look at ways we could remove barriers that intentionally inadvertently perpetuates um inequalities or inequities phase five phase five is where the district now gets a draft of their report and the reason for the draft they can't change any findings unless so even if they don't agree with the findings unless there was an error to the data that they provided me which then influence the findings so for example years ago I had a finding for a district that related to discipline and it had solely to do with the quantitative data when the district received their draft report they realized that looking at the draft report and they compared their discipline data that the data that they provided to me was incorrect so when they corrected that data it sure enough changed the finding

114um in the report that would be the exception so that's an example of why that the district gets support uh report report they also provide feedback on um areas where perhaps need clarification like oftentimes in quantitative data and as you probably read in the report there were some years that were skipped maybe because that data wasn't collected maybe we need to emphasize that these were years of covet so we would footnotes that in the quantitative and the quantitative portion of that particular data sets within the report so they give feedback on that and if there's any edits or clarifications that they think will help the reader or make the report um cleaner more robust uh we welcome that feedback so then we do that and then we submit the report to the district for final

115now how are the equity audits uh findings come to me so a few things first let me introduce to you the accountability framework I'm going to take a pause and speaking and just ask you to refresh your memory or read the slide to yourself so the accountability framework is an opportunity to look at an organization's ability and opportunity to advance equity in a number of different areas according to the research we can't just focus on teaching and learning and negate student voice climate culture we can't just think about professional learning and completely disregard systems so the accountability framework we use we design and use is called the five strands of systemic equity and so the equity audit findings are organizing using this accountability framework so for example if there's 15 recommendations in the report or

116findings in the report it will be organized here there are two or three under systems four or five under teaching and learning so what are some examples of systems recommendations systems is that high impact this is District level so this could be anything from a board policy to District calendar for hiring practices to kindergarten registration to graduation requirements big systemic level high level decision making high level considerations so maybe there is an inequity that came to light as a result of the audit teaching and learning has to do with academics grades assessments programs curriculum resources student voice climate culture this could be wide everything from discipline and referrals to extracurricular to trauma form to SEO professional learning that tends to be PD or professional development in the view of equity and it is wide so

117how to meet students needs based on language acquisition as well as if we have a student population that is growing that is unique to our district for example this past year I worked with the district who was getting a huge influx of immigrant students as a result of the war this was very new to the district and so we work closely with them to develop some customized PD so that they can again thinking of equity meet the needs of this unique student population and remove those barriers that may inadvertently perpetuate inequality or inequity and then family community as agency we certainly can do this work ourselves so tapping into our families our Guardians our caretakers to help us along the way so the findings that I'm going to talk about as a reminder it's not

118exhaustive there will be findings that you think ah they were missed yes there will be findings that were missed and that's why I think the equity action plan is key it is not an exhaustive list the findings are based on quantitative and or qualitative data so what does that mean sometimes there's I'm going to use the discipline example discipline data quantitatively that doesn't show any disparity when it comes to those identities that we have to already report USB so maybe the discipline data didn't show anything glaring based on race based on gender based on special populations however qualitative data focus groups and or surveys suggested that microaggressions occurring from student to students is rampant that there was a climate and culture among the students where they didn't feel safe where school was not a place

119they wanted to be so that may lead to a recommendation so when it comes to recommendations we don't need both we need either or both and we also tap into the needs assessment remember that District Equity leadership team are the ones who know the district best as also a another data sets another data point that can influence a finding all right let's talk about the findings so as I go through the findings there's multiple findings under each of these strands again not exhaustive systems Implement measurable accountable transparent Equity driven goals and widely communicate to stakeholders one thing that was very clear in the district Equity leadership team and through the focus groups again so it was qualitative was the need for Equity specific smart goals that we had some measures and peace we had some

120accountability considerations we have some timelines attached so although the district has an extensive history in professional learning regarding Equity book studies a lot of communication a lot of dialogue a lot of commitments in a variety of ways that there seemed to be a inconsistent or not existing or not transparent or all of the above Equity driven goals so that was one of the findings the second finding under systems is to develop strategies to hire and retain specialized staff and continue efforts to diversify staff so when we talk about specialized staff that came through quite a bit in the focus groups the need for specialized staff such as dual language such as para professionals so those specialized roles psychologists school counselors that are in need to continue to have some strategic ways to recruit folks to

121fill those roles as far as the racial diversity of your staff it is against the national Norm it is above the national Norm so continue to diversify your staff um it's absolutely um is applaud that it is um very diverse uh both in a race and in gender because the students also commented um over and over again how nice it was to see themselves represented in the adults that were working with them one thing I forgot to mention let me go back is when it comes to the accountability framework they are numbered just for easy reference so systems is one teaching and learning is two student voices three professional learnings four family community agency is five now again each of these strands are important one is Norm now more important than the other they all

122are necessary there so we need goals in each of these to feel that we're moving that needle forward systemically as an organization so as systems is one there are two findings hence that's where you see the 1.1 1.2 if there were additional ones it would be 1.3 and so on so teaching and learning is number two and there were three recommendations under that the first one to develop a curriculum map for each grade level that includes an alignment to learning standards a scope and sequence instructional supports and a rigor for varying levels of Learners embeds cultural linguistic pedagogy and practices and autonomy for Equity resources that's a lot so what came out of in the qualitative data of the uh Equity audit is the need for some consistency some transparency in the curriculum so as

123you know curriculum is adopted by school districts in alignment with the state standards I do not doubt that's already occurring what is not what is not often clear by the general Society but general public they often confuse a resource with the curriculum so if for example when a student if a student comes home with a math book or digital or a paper print or otherwise sometimes a greater Society thinks that's the curriculum this math book is the curriculum that is a resource the curriculum is set by the district because it aligns with the standards so the standards determine for us as a district what our curriculum will be so the district has curriculum resources that align with the standards what is not clear is the curriculum a map that exists so that if I'm a

124new teacher and I go to the district that I can see a map if I'm teaching math I can see examples of uh math talk in one or in one place based on the grade level but in one place where I can see um an example of summative assessment some terminology some examples of instructional supports in addition of course to the resources examples of cultural linguistic um instructional opportunities to engage student so I want to be clear it is not a script we off we have to give teachers autonomy to differentiate and customize the learning they know their students best but it is a powerful resource whether new teacher or veteran could come to a place and see that this curriculum mapping exists and it already is aligned with the standards so ideally it is

125in-house people that will design that and this is a goal if the district decides to move forward we're implementing the goal that's not going to come to fruition in a year this is a multi-year goal it will be frustratingly slow um but it's such an important one and one that aims to remove those inequities because we can see some consistency in the curricular expectations and then there's already a cheat sheet for lack of a better word and how to differentiate based on our student needs um enhance the Dual language a special education programs by fostering collaboration on instructional approaches between done and then develop a regular best practices to share with the monolingual and general education classroom another uh big one so a few things that came uh to like um based on the participants

126in the focus groups um we had some dual language teachers we have some special education teachers there was a sense of Disconnect not only between them the Dual language teachers and the special education teachers with each other but also them in monolingual so for example one of the popular misconceptions is that a student cannot qualify for special education and multiple language El or dual language supports that is a myth absolutely we can have a student that is designated with both because that's what they need um so there needs to be some connection between those two and understanding um the different services that are offered and how they can support students who in fact have both of those designations as well as the need for monolingual teachers to work and understand the uniqueness of students who

127are multiple language Learners and students with an IEP so for example oftentimes people general public even Educators don't understand language acquisition how does language acquisition work what are the four language domains on how we develop language how long does it take to quote unquote master and language why does it differentiate what does it matter that uh the origin the the birth origin of the student where are the parents of moment what is the research say if a student enters second grade as a multiple language learner as opposed to a student entering ninth grade what are the critical differences there as well as our special our specialist teacher so PE Arts music technology those type of specialist teachers that interact with all students so there was a sense of Disconnect of monolingual teachers who have been

128to work or interact with dual language teachers and or students with an IEP but don't fully understand how to support the learning so that disconnect sometimes leads to frustration the disconnect sometimes can a taint a climate and culture so opportunities or are specialized teachers to work together as well as to work with monolingual teachers where they don't have students that have any of those are critical because they're all of our students and it's going to be important as the population according to statistic multiple languages students with an IEP continue to grow globally but particularly in this country so opportunities for them to connect at every grade now how we embed this it's going to be like that 2.1 this is going to take time all of this is going to be a frustratingly slow but

129coming up with a plan that we know we can commit to year one year two year three and so on that's always the goal the last finding for this particular strand examine the root causes of Laurel lower academic performance among Black slash African-American students so we had a several different data sets that informed this like Benchmark standardized assessments and grades and it was pretty glaring that black and African-American students were performing lower than the other uh peers of different racial groups so we want to find out why what is the reasoning the cause what can we do to engage students if me as a teacher what could I do to be more culturally responsive what could I do to support students while they're in the schoolhouse whether it's intensive peer tutoring whether it's scaffolding the

130instruction in a way that allows them to reiterate or regurgitate the learning but I want to ensure all students are thriving in the learning but when we have particular groups of students that are not we need to unpack pack it further because we don't know if it's biased by instruction we don't know if it's biased by the curricular resources we don't know why and we do not want to make a generalization or assumptions but we want to unpack it and examine it so one of the ways we do that is make sure that the looking at that data the data set mostly by benchmarks and Grading because those are key standardized assessment those are snapshots and even benchmarks are snapshots but looking at and talking and working with teachers who when we look at their

131grades because grades is an indicator where we can monitor it on a more continuous basis when we look at the grades whether they're standard base or letter grades and we talk and work with teachers what their interpretation is of their grades what their what they think the reasoning is how we can look at ourselves but also for the students to have that perseverance and resiliency because it's that one and for the others not just teachers but of course students so what are we missing why is this the case and knowing that you're black African-American student population is a growing population we really want to get to the root causes for why this may be occurring um strand three student voice kind of culture there were two findings again not exhaustive but establish a student Equity

132advisory committee so one of the things unfortunately that did become quite apparent is um microaggressions and every day verbal exchanges somewhat hostile environments that students felt they were experiencing that it didn't always feel like they belonged or it was welcoming and that's it was extracted during the focus group that became clear during the focus group but what we want to do through a student Equity advisory team is offer proactive opportunities for students to share what's going on so through a student Equity advisory committee or Council or however the configuration that districts decide to implement it becomes a vehicle for keeping tabs on how we're cultivating the sense of belongings to all students feel safe and care for and have those positive meaningful relationships with the adults in the schoolhouse 3.2 height and positive meaningful connection

133opportunities with black African-American and free and reduced lunch students what was particularly interesting um uh in the focus group is the students that did identify as black African-American or just students based on free and reduced luncheon this came through through the survey they really felt there was a disconnect so ideally PD and how to work with poverty strict students um understanding the real disenfranchisement of students who are a free and reduced um lunch and what we can do to mitigate that that Gap not financially although there's some things that could be done like waiving fees but academically because we know for example a classic example if I am of a financial privilege I may have opportunities for my little one to have great experience in pre-k situations right before they start kindergarten where other families

134who do not have that Financial privilege their little one is starting kindergarten and may not have that background that experience that habit that ritual that expectation that peer interaction doesn't mean they're doomed by any means but what it does mean is that there could be an opportunity there could be why a certain groups of students based on these identity groups um are not thriving like their counterparts one of the challenges and I have to say is always going to be difficult I could never nobody can never say oh black African-American students no that's a dangerous assumption but when we look at that data and we disaggregate that data and it's quite significant or it's a clear disparity we want to unpack it we can never say oh poverty or free or reduced lunch students but

135again when the data is significant or shows a disparity that causes us to pause we want to examine it we want to understand why and then put those pieces in place to address it under a strand number four professional learning provide mandatory learning opportunities for teachers and the Very pedagogical needs of students that contribute to educational Equity food another uh a big one so one of the things that came clear as well through the focus group and through the needs assessment um historically the district has done an amazing job at providing a learning professional learning opportunities and conferences and book studies so staff can build their capacity on educational equity and how to meet students needs but it hasn't always been mandatory some of it has been optional some of it has been mandatory but

136not consistently so a recommendation is when we are talking about how to best serve our students with an equity lens is to be sure that we're mandating it and it's not an option um again one of those long terms this is not going to go away uh anytime soon but all adults could benefit it there's an old adage if you come into eye contact with students you can benefit on Equity training from just non-verbal Communication in your caring ways um to really being empathetic to students to also being firm with behavioral expectations when necessary as as adults in the schoolhouse and the last strand certainly not the least is family community as agency like the student advisory committee recommendation 5.1 establish a community Equity advisory committee or integrate equity and belonging awareness and current parent

137slash Guardian collaboration opportunities there is already a district level parent group so the district can have the autonomy to either embed Equity as a foundational vision and purpose of this work or create a whole new or develop a whole new Equity advisory committee oftentimes people want to know what does that look like that varies greatly just like the student team that varies greatly on what the district wants what are the resources available how much time so if we're putting a team if we do create a community Equity advisory team I will ask the district okay what will be the purpose now we gotta think about purpose who's going to be part of it um what what do we want to accomplish in one year so all of that is conversation that happens to be taking

138place in uh the next piece where I would be happy to answer questions about it but the district is moving forward and then Equity action plan EAP because we love our acronyms and the purpose of the EAP is where the district team the district Equity leadership team has been reconvened there may be some different members and they've looked at the equity audit findings they've decided of those findings which ones they feel like yes should be adopted this is key and then what's missing so there is that opportunity to also identify areas that may have been missed in the audit and they're coming up with smart goals um of what they can commit to do within uh always we're going to have a limitation of Time personality resources that they can commit to do in one

139year that doesn't mean they're going to finish it in one year but the EAP the first year is a pilot year so it's one year and then after that we layer on the ears all right I want to pause or I'm going to stop there and see if there's any questions board members any questions for Dr W our administrative team okay um I I guess I have a few I went over the whole 300 Page report and I most of my issues are issues questions are involving the quantitative data um I don't know if you have the report in front of you or not um but I was looking in particular I left the little markers in your ship to give me up to dig through my digital copy here but on uh chart number

1402.15 it shows kind of a disturbing growth in the the dropout rate by percentage over the course of the past five years I was wondering if there's any sort of do we change the way we collect that data or is this really reflective of the fact that our over the past five years we really are having more students dropping out um so I I don't about as far as collecting the data I'll turn it over to the district because I don't know how that data is collected it's just submitted to me for analysis um maybe they can speak to if it's changed at all and I would have to look at that specific chart to comment on it myself but as far as you know if why that how that data is collected I'm going

141to turn it to the district to see if they can speak to that piece and so some of that I think is definitely I think that we have to look at our systems and be asking loads of questions before it gets to that point for our students and how we're intervening those are some immediate thoughts that came to my mind before that gets to that step but also there's a number of factors that I believe that you know we we see post covid with impacting our students Mental Health and so yeah those are real numbers and and it is extremely alarming seeing that that was yeah the most significant finding for me um just gut-wrenching looking at this report stood out for me too it really surprised me um sorry uh in chart 2.28 um

142there's so student graduation percentage by special populations it looked like you know overall the trend lines were actually increasing except in ell so I didn't know if if that was um you know what we would what we could do to look at that coming out of this um let's smoke it's more of a comment I guess than a question sorry no that's great because as mentioned earlier the equity audit may not capture all that high impact but right now we're in the midst of an equity action plan so I know that this would be shared with the district Equity leadership team because maybe that is a goal that we need to Center on in developing our EAP so that we can look further as to why that's the case so thank you for bringing that

143up 10 minutes ago when they look at a number of these here charting a 2.35 um something that really caught my attention and I was really bothered me was the fact that if you look at the participation in dual language program for percentage of race ethnicity 20 to the percent of students in there are are white and only 10 are African-American we're at you know that's completely counter to the fact that we have a plurality of African-American students in this District I was wondering what the district can do to to have those numbers be reflective of of the balance of students in our district overall yeah yeah um that's gonna possibly come through a lot of education for our families maybe we need to Target our black African-American families before they enter former schooling so

144before they enter kindergarten because as you know that's often the time we want to capture them in the Dual language program in education about the benefits of um speaking of multiple languages unfortunately I will say that that is not rare um but considering that your district has a large and growing population of black African-American students I do think it's worthy of looking at how we can Outreach more and encourage more of our black African-American families who really consider dual language as an opportunity for their kids there were a couple of charts I used to understand how the data is even possible if you look at chart number 2.36 it's a dual language programming disaggregated by gender is showing 99 of the participants are female which doesn't seem accurate and then also on a similar issue

145on chart 2.50 uh uh where is it sorry scrolling down to it we're showing in one year uh in 2018 120 percent of the CT enrollment in grades 9 through 12 uh were Hispanic females which obviously can't be right either so okay yeah we're gonna have to um so again this data was provided by the district but maybe it was something we missed thought thank you for that I have a few other things back I'll I can share them with the administration after the fact yes please do board members any questions for Dr dubia or Administration all right thank you very much for delivering this report so comprehensively Dr W and I look forward to continuing the work to get the district where it needs to go thank you for everything you all do have

146a great night okay um 10.4 tonight is our school Improvement updates uh Dr Norton I'll get us started as John's pulling that up just to recap from last time when you look at that first Slide John so you will see that we put our toes in the water a little bit and so as we were building our our district goals and our school Improvement plans we utilize the the five strands of equity and so that's the umbrella and then when you look at our district goals and our our school Improvement plans that will be shared tonight and those highlights the smart goals will be developed under each one of those areas so we've already been doing that work and our principals have our administrators have been working really really hard on that even just after

147the initial review of the equity audit so that we could start looking at it in that manner and again I always whenever we talk District Improvement plan or School Improvement plan I have to always reiterate it's a working document and it truly is and in order to make this effective we really need to look at all these goals and then mirror them within each of our schools but then our schools also provide some other additional layers monitoring at every level is key it's not something that we put in a drawer and put away for the year and get it back out at the end and and look at just what were our findings at the beginning of the year and end of the year but the data that we collect needs to be embedded within

148each one of these so we're constantly reviewing our progress to see where we're at see which areas we aren't touching on yet and so that's what we'll be sharing so tonight you'll have the packets were shared with the Urbana Middle School plan and Urbana High School plan and I'm really excited that Mr Cooper is going to start off with Urbana Middle School plan and then miss Kearns and Miss rinkenberger will share Urbana High Schools thank you there we go you guys hear me okay all right so good evening my name is Derek Cooper I am the principal of Urbana Middle School I just want to give a heart felt welcome to the new board members who have you know yet to meet yet but it's good to be able to get to know you all

149and be able to share in collaboration of all the great things that are going on at Urbana Middle School I also want to be able to just talk about like that I'm honored to serve in this this position is the principal of Urbana Middle School and that the trust and support that it is shown to me is uh greatly appreciated I just want to thank the executive team as I transition this is my first year as principal of Urbana Middle School and it's a big job and you know the sport team I give from from Dr Franklin Dr Abby Tatum from Thai from Kim from John Laurie too Lori answers any emails I have really quickly uh but no it's just been it's been really great to experience this first year here huh and before

150I get into our school Improvement plan and our goals I just want to go over some just some brief highlights I know it's late I'll go over some brief highlights I also want to thank our uh our team at Urbana Middle School we have some very dedicated staff administrators parents Community Partners who are really all part of this job because it's really not just not me doing the work this is a team effort and it takes all of us to really move the needle with what our goals are so one of the highlights for uh this year before I get into the plan is that we did our advisory program this year and an advisory is basically it's a supportive small environment where students get the opportunity to collaborate with an adult in a small

151setting it's a four day a week advisory so on Mondays the students have a morning meeting with a check-in on Tuesday they do a social and emotional lesson with some Community Building Wednesdays we don't have advisory because uh that's our like PD or staff meeting uh in the evening Thursday is a cool day because the students have opportunity to do like check-ins with their grades they're looking at Skyward they're looking at high five which is one of our behavior management systems they're also using like their notebooks and check-ins and doing some Avid strategies and then Fridays the students have some academic support and some goal settings that starts the week uh going forward some other highlights is our band Strings program and our art showcases and our Performing Arts at Urbana Middle School it's a

152really highlight for our school if you've never had the opportunity to you know be a part of a band or stream performance or art showcase you should really check it out that some of their kids are just really eclectic we have some really great artists at our school that are showcasing some really cool things and in the spring you get a chance to see Broadway online which is another just really cool performing arts program we have numerous of academic accomplishments happening in addition we uh to the academic accomplishments we had a new wrestling program that we started at the middle school and it's really cool to see programs like that that don't have necessarily like what I call like cut programs so that the students like you know in the ability level or experience level

153get a chance to be a part of that and it's really important for me just to kind of highlight some of those things because the what we know and what we see at Urbana and you know the Middle School level is that students that are involved in you know extracurricular activities they're involved in sports they do better more they do better academically uh they're they're more invested they're you know they have better relationships with staff and they do better academically so something that we really want to stress and you know emphasize for our students some of our math accomplishments is that we saw 43 of our sorry our eighth graders uh met their projected growth goals and I'll talk about that when I go over our goals uh we saw that 41 percent of seventh

154grade students met their literacy uh projected growth goal and Panorama we noticed that 80 of our students indicated that they have supportive relationships with friends families and adults at school and that's really a point of emphasis uh this upcoming school year all right so for our literacy go along close up there so our literacy goal is is there and we're going to be working on our projected growth goal so again we're moving away from percentile ranking but really focus on projective growth goal which is more individualized for the student and one thing we're going to be doing related to literacy is a recommitment to the fact that all of our teachers are literally our reading teachers so regardless of whether the teacher is a math teacher whether the teacher is a science family consumer science

155Health whatever you know no matter what their disciplinary is you know based on our data we have to be all teachers of literacy and we're going to be doing professional development opportunities this summer to stress that with our teachers and it's going to be ongoing uh in the fall as well we look forward to doing that collaboration one of those professional developments are called content area literacy or focused on vocabulary across uh all of our disciplines at Urbana Middle School and math we're going to see the pilot of our new uh illustrative math curriculum that's going to be uh in the fall our teachers are already started to take back sorry take part in different professional development opportunities related to illustrative math and just really uh anxious I mean excited to see the results of

156that as well so for our attendance goal we've got two big things that we're going to be doing it's going to be revamping what I would call like our tier one systems to make sure and we're just really making early you know early and often contacts with parents uh when it comes to you know their students whether their student is there or their students tardy just making sure that we're just building up relationships that our students want to be in school and they want to be in school on time another point of emphasis this year is going to be we're going to use a position that we have differently so we have our sea positions it's called like our student uh sorry student uh yes our engagement Advocate position and we we've had this position

157in the past uh and we have a lot of acronyms as you're going to see uh in education right uh but we're going to use this position differently to focus on our chronic truancy students so uh just really having this person uh not so much being uh so much being on a day-to-day like uh in school uh connecting like with staff as far as like the kind of like how I would describe like how we would use like a Dana students or you know this person has been doing like hallway supervision we really want this person to really you know be going out going to staff you know going to students houses doing home visits just really connecting to find out what the wraparound support needed uh you know so that we can kind of

158build that bridge between that student and family and just really focusing on our chronic truancy students and our last one is our social and emotional goal uh and our social emotional goal we're going to use the Panorama again to just track you know how our students feel about school uh you know how still is going for them using that survey data to really see uh you know where it is that we need to make Improvement areas and then the PD we're going to use for that group is we're going to use our positive actions curriculum and our SEL lessons uh during advisory and throughout uh throughout our curriculum so I don't know when do that fast thank you very much board members any questions for Mr Cooper all right all right thank you very much

159thank you okay and as Ms rinkenberger and Miss Kearns are coming up you can see that Mr Cooper spoke with literacy and math so it's that teaching and learning Strand and student voice with SEL and then the measure use utilizing Panorama and then systems with looking closer at attendance and the role of the student engagement advocate okay let's see push there we go good evening my name is Christine rinkerberger I just finished my first year serving as the assistant principal one of the assistant principals at Urbana High School um I have watched many late night board meetings but I've never taken part of one so I really appreciate you guys now I definitely appreciated you before but I appreciate you even more now hi everyone Melissa Kearns I officially will be as of July 1

160but it looks like I'm starting early um the assistant principal new at Urbana High School this year on Urbana Alum so I'm super excited to be here this is actually my return home to Urbana I taught at the middle school a few years back and so this is exciting to be back here with the board and with the district working at UHS um so while we definitely had some ups and downs at UHS this past school year I'm always proud we're always proud to be an Urbana tiger and I just wanted to highlight a few of our proud moments that we have this so far this school year um so one of our goals last uh this past school year was to increase Equitable grading practices by transitioning to srl we had seven courses this

161past year pilot srl grading and instructional practices and next year we'll have over 35 courses implementing srl and they've been working tirelessly through our staff PDS that have been provided by teacher leaders and the department of curriculum instruction and have been working in the summer as well on that I also wanted to highlight our dual language program we're continuing to add to our dual language program at the high school level this incoming class of seniors will be our oldest group of students in the program who started in kindergarten and now are going to be seniors and we're excited to be offering three new courses as part of the program at the senior year level we also collaborated with the foreign language Department to offer a high-level fourth year language course as well as a additional

162offering we had two teachers from Spain this past school year that were instrumental in our multilingual programming I think literally they got off the plane and came to new teacher orientation the next day they jumped right in and they've been they've made quite an impact within our department we're really lucky to have them are like many of the schools have mentioned our math department has been piloting illustrative mathematics um the for the full school year Algebra 1 and geometry piloted which meant uh the majority of the math department did have practice in that um next school year we will work on implementing uh the IM curriculum and Algebra 1 geometry and algebra 2. they have absolutely benefited from the pde provided by Janet Moore we actually started a year earlier than the rest of the

163district with that offering and have benefited from the curriculum trainings that IM has provided and we also have some folks that are going to be participating in a multilingual strategy pde next week to help with the IM curriculum I would definitely be remiss to not mention a few of our student accolades there's so many that I could mention I'm just going to mention a few that have happened in this past may we in May were able to honor and recognize 95 hard-working students with the mayoral recognition program with their service in the community in addition we honor mostly seniors but a few Juniors each may we have an honors night program where we honor students that were awarded with scholarships and awards for different contributions that they've made throughout their High School career and then

164lastly we did have 18 students receive the seal by literacy or the accommodation which we're very proud of it's a really rigorous process and we couldn't be more proud of the bilingualism and bi-literacy that our students showed on that so again just to name a few but uh we definitely wanted to highlight a few of those so moving on to our sip plan I'm going to pass to Optimal Lisa to talk about the reading goal awesome so um you'll see throughout the actual packet that you received our goals are very similar comparatively speaking from literacy to math to sel and attendance and that's for a really good reason one of the things we felt really strongly about was making sure that we had some some really big hinge points with our teachers and students and

165families around data specifically and what we found is that there's a lot of students that we want to reinvest time and space with them on assessment getting them to do their best on the assessment showing us the skills that they have showing us the deficits that we need to fill and so with that being said you'll notice that in within here I'll talk a little bit about how the assessment pieces are going to be used so the first uh smart goal is going to be for reading so for the 2023-2024 school year we're going to look at the percentage of students who will meet their nwea map achievement percentile on the reading assessment specific an informational text we want to focus there because we feel like informational text key ideas and details is a College

166and Career Readiness skill that kids are going to need now and throughout their Collegiate and even career um base and so we really want to focus specifically on those skills I'm creating common practices for those skills with our teaching staff and also investing our kids how important informational text is in their everyday life so with that being said we want to look at increasing that by 10 percent I'm in our achievement percentile that will give us quite a big of a gap filled with some of the kids who either you know haven't taken the assessment consistently and or didn't perform as well as we thought they might based on other curriculum measures that they did well on um doing that we're going to focus a lot on professional learning communities at Urbana High School we're

167going to revisit that quite a bit we want to make sure that there's lots of opportunities for our teachers to participate in professional learning around engaging one to two strategies that are really consistently taught through all curriculums on one example could be annotating text that could be done in almost every single curricular setting so that's one thing we want to invest time and space in and making sure that our learning outcome projections are exactly how we want them to look for our students so our next goal is our math goal we are looking to increase the projected growth goal by 10 percent as compared to the 22-23 school year we are really focusing in on the new pilot and the instructional practices um one piece that Janet Moore talks a lot about is the CRA

168instructional method in mathematics concrete representational and abstract and so by utilizing those tangible instructional uh that tangible instructional framework partnered with our new math curriculum we really look forward to improvements in the areas of math you might note that uh one of our nwea goal is percentile points and the other one is the growth goal um we did that for a few different reasons one was just logistically the percentile points allows us to break down into that informational text which we thought was very useful across all content areas where the projected math the growth goal um we could really hone in on our practices within the math department did you have anything else to add about that no okay um so our third goal is our SEO um so uh you may see in our

169data in our set plan that we had very low student participation within the Panorama success survey last school year um so our uh sip goal for Panorama this coming school year is to increase our participation um so we really want to focus on the student and staff buy-in piece the school year and really be able to utilize the information that the students give us to see to really understand the perceptions that and what they go through and how we can grow from that as a staff you'll see in the Sip plan itself we will plan to add the Panorama survey Benchmark window in our assessment calendar as well as we have gradual goals for each fall winter in uh spring Benchmark that we would like to reach and we'll work on our staff on that

170we are really looking forward to utilizing the Panorama data further to develop systems of support for our students who are struggling in areas like attendance right and so with that being said one of our intended targets for attendance at UHS I think John it's on the next slide is to increase the number of students who attend class regularly and daily are designated as what's called a critical category which is basically students who attend class at least 80 percent of the time or more so we're really focusing on making sure that the vast number of students at UHS are attending class at least 80 or more of their day um with that being said we need to revisit an attendance plan we want to make sure that we're coding students appropriately based on you know different

171assets of the building and day we want to invest time in space within the school day to really make sure that our students feel unwelcomed and affirmed and challenged in their space and you know are have been brought with you know a great opportunity to learn so that students want to be at Urbana High School like we said we're really proud to both be Tigers we know what it's like to attend Urbana High School as students and so we want to bring that really back for our students and so with that like um Miss rinkenberger shared you know we want to use panorama to kind of set some goals just like all of our other goals we really built incremental goals and so as we go throughout the year we really want to make sure

172that we're monitoring and you know with our compliance to make sure that we're actually going to be on projection to meet those goals come spring with that also being said um one of the big things I talked about earlier and if I thought about it differently we would have probably had this up there one of the big highlights for us this year is we actually built discipline I think in one day it was me Christine and Jesse that got together with Kim and and built it and I will tell you that one of the things we really worked on um historically is redefining assessment practices and that that's not even just for our students but it's going to be an adjustment for our teachers and also an adjustment for our families we want our students

173to know how they're progressing and and what their academic levels look like and how to keep moving but we also want to make sure that we have assessment practices that are consistent across all spaces whether it's Panorama map psae you know whatever whatever measure we're looking at we want that that data to be something that's consistently used to help us continue on our journey um the big piece is also going to be building professional development as we talked about earlier redefining some full we have we're actually going to have four plc's that are going to be directly linked to our school Improvement plan to help us kind of Monitor and work towards success in those areas um and really the overall goal is to just empower or our families our students our teachers to you

174know be on this academic Journey with us and find success because that's what this is all about right and so that's kind of the goal and when you see the plan you'll kind of see that the same things kind of put in which is data assessment PD um and just support and so that's kind of our goal um as a new team coming in is is to to Really spend time acclimating ourselves to that and supporting our teachers within it so and one thing to note as Ms Kearns shared we did build our sip plan um that was it was pretty admin heavy in terms of voices we do think that we set up really strong foundational pieces and then we have areas and plans to include student voice teacher voice in wrapping in our

175teacher leaders in New sip team members come fall just with the transition and stuff it we just weren't able to get the whole crew together but we think we're in a good place Foundation wise to allow for that to happen I think that's it any questions board members questions go ahead Sherry I have no understanding of the new um the assessment that you were talking about or the grading the srl could you give me an explanation of that that was the first thing that you mentioned you okay so srl is our district um is our version of standards-based grading we call it standards reference learning um it's been uh we're about on a two-year process right now um we're heading into year three with that and it's to um really hone in on uh students

176what they know and what they're able to do and show those skills in the class it's really taking kind of the behavior piece of it out and really focusing on collecting evidence for standards um like Dr dubiel said really aligning those standards from course to course grade level to grade level that's been part of our work in mapping out our standards than we've created proficiency skills which are similar to rubrics for the teachers to assess our students on those skills that's a very very quick overview so I have a question I guess this isn't just for the building administrative team but in general I mean I applaud all of the um plans to use PD to to help achieve your goals but we have lots of things we need to do pd4 right and so

177much time that we can really have mandatory PD so how do we um manage I guess the competing priorities with regards to that so for example with math I think I touched on that a little bit last time as we've we see the need to be really creative so the illustrative math training for our teachers started prior to the end of the school year and we just offer multiple modalities whether it's after school we even had some Saturday trainings and then we also have to consider new staff that weren't hired yet that are also going to need to catch up as well so we're offering that throughout the summer you know we've we've just done multiple sessions of that and then really also um with our instructional coaches they will be instrumental and that is

178pro as much as possible also so you're right we do have to balance all these things that's what gets really I say PD is often the biggest challenge because there's so many things that that we are trying to do to have consistency and a line from one level to the next I mentioned last time a little bit too we've changed the structure of our our school Improvement teams and and meeting and using program Council more effectively but also having support from central office in those faces just because we have a lot of new administrators for next year as well and so we want to be there to guide and support them as they're implementing their plans and monitoring so that'll that'll help as well and then we'll as we're devising our Equity action plan too

179those are things that we need to consider also you know as Dr dubiel mentioned the mandatory PD and focusing on the needs of our students that's that's going to be critical any other questions for the high school had been team all right thank you very much thank you and I also have to mention one more thing Mr Guzman would have been here he's out of the country I don't know if everyone knew that with family at a pre-arranged trip so I just want to say that too all right okay our last administrative report tonight is uh 10.5 a discussion of Board of Education goals so we've typically done this in an initial discussion at their last meeting in June the board kind of has a opportunity to throw out goals it would like to achieve

180in the upcoming school year it was the beginning of a discussion we'll we'll have it again when we reconvene in August I just give us a chance to talk about what we like the board to achieve next year so it's a few things I've got I'd like but if no one else and this includes study topics as well there are some things that you'd like to bring as a study topic uh you know for our own professional development this would be an opportunity to to mention that to admin so I guess one of the things I'd like to uh there's a few things one is is that we are according to our superintendent contract supposed to be providing the superintendent with their performance review by March 1st and we have historically I I think never

181done it in that timely fashion so I it's got we haven't we have brought it up closer to March but I'd like to actually do it uh by our contractual agreed upon time uh next year so I'd like to try to plan for uh superintendent's evaluation sometime you know prior to March one uh that's that's one thing I'd like to us to start a discussion with regards to planning for an eventual Elementary attendance area redistricting I think we need to kind of develop a plan for how to do that before we actually go to do that and I think it's going to take us time to discuss the planning process for that it may involve hiring an external firm to help us evaluate how to equitably draw these boundaries to reduce some of the system

182systemic inequities that are inherent in our in our neighborhoods so that's something I think that we should we should take on as a board um I think something Robbie and I have discussed over email is looking at our board policy manual with regards to English language Learners in our dual language program maybe enhancing and revisiting that and participating in conjunction with uh our admin team and with the bpac group as well that don't know if anybody else's this is just an initial discussion we'll try to finalize this I guess uh come August like it's something else I'd like to do within at the end of the year I think a year from now is also have a kind of report to grade ourselves and how we did across against our own goals I have a

183quick question sure what were some of the goals for this year that you as far as evaluating what were the ones that you had uh to start the equity audit I mean the other things that was that was that was a big one okay okay yeah I have to dig up the list yeah I can pull it up really quick a lot of specific um learning more about map because map was new it's our new assessment so we've had a couple of presentations about um that tool that is fairly new to the district that was something that was brought up as well and we have a team I just I think I said this before too but just to reiterate we have a team that will be going to Atlanta next week to learn more

184and network with other Educators as well for nwea map so we're really excited about that Christina rinkenberger Mr Cooper are going as well so we have representatives from every level I think then it would be important to have a follow-up from what you've learned and what we've learned last year because that's really important as far as when the evaluations come out and the report cards to see if we're you know still on the right direction for our students using that definitely and another thing that I thought about based on our one of our last meetings when we talked when we tried to incorporate Spanish interpretation and how that really didn't work out well in this sitting setting and I was wondering if there's other ways that we can explore in order to have it not

185only in Spanish but in French or whatever is needed yeah we've talked about that we have a a system a headphone system that we have not ventured into experimenting with so we've talked about that a little bit maybe and also as of like the last couple board meetings uh the live stream now has uh captions and it doesn't do the live stream captions in multiple languages but as soon as it finishes it translates into a couple thousand languages that you can select from so a couple of the things that we did accomplish was our new UEA contract that was one of our goals from last year it was a huge one um finalizing the extension of the Aquatic Center agreement so we were able to do that Recruitment and Retention of board members making sure

186that we were diversifying the board Equity audit strategic planning was won so we've started the equity audit process DL decision and the program evaluation we also had on here midterm goal to check for superintendent evaluation to get that done and we I don't know the week we got closer um and there were several curriculum areas that board members wanted to know more about so map Panorama more about the math adoption education pathways srl which is something you brought up so um we had a report on that earlier in the year and the ELA committee which was something that is fairly new that the board will be hearing more about for next year so those were some of the things from last year to the board or to the public if you have uh I guess

187recommendations for for board goals to please get them to this uh sometime I guess over the next six or so weeks before we reconvene go ahead Robbie one thing maybe towards the end of this year is uh maybe a reassessment on the the facilities uh in that uh you know with this Wiley project in process to being finished that would be all the elementary schools and I've heard that the logic after that was to move on to the middle school and high school for these whatever the there's some term for the landscape or something like at the very first presentation with a solar panel thing you know one thing that struck my eye was that King Elementary has I guess like an F minus or something as far as its energy use so I mean

188that was one of I guess the second Elementary School renovated so you know maybe there's I mean it's improving that is not necessarily improving Wiley and Thomas Paine so that way the average is better but you know maybe there's an issue at King that needs to be fixed or maybe we need to look at stuff like that yeah we've specifically King and what that might be attributed to so that's something we're looking at yes but I think in general you're right it's been it's been six or seven years since we had a look at our ranking our facilities needs of the district and at that time it wasn't a major overview we kind of uh did it just a reassessment of things we knew about it's been probably 15 years since we did have a

189very comprehensive assessment so I I think you're right we should it's time for for that again all right anybody else okay just just just think it out and we'll talk about this with our other two board members uh come August we do have a whole list of action on them tonight starting off with our consent agenda 11.1 our minutes um for a May 9th District facilities committee meeting uh amended and approved by that committee on May 31st uh the May 16th business meeting May 31st District facilities committee uh approved by that committee on June 14th June 5th special meeting and the June 6th study session 11.2 are our bills and checks add fund bills to the tune of 2.256 million dollars o m fund bills for 262 thousand dollars bond interest fund bills for 135

190thousand dollars Transportation fund bills for 280 thousand dollars working cash bonds for fifty seven thousand dollars school facility occupancy tax for five hundred and twenty four thousand dollars torque for fifty eight thousand dollars life safety life safety Levy for ten thousand dollars payroll salary and benefits uh it's for 4.98 million dollars Urban adult education for a hundred and eighty six thousand dollars uh there's a list of uh Personnel items in our packet as well uh there's uh 11.4 enter fund loans uh from o m to working cash so for the amount of one million dollars from imrf to working cash for five hundred thousand dollars and transportation fund uh to work in cash for two hundred thousand dollars a permanent transfer uh was requested on June 30th it's a permanent transfer of funds amount of

191transfers will be in the actual amounts of interest earned through June 30th 2023 interested in working cash and bond interest funds will be permanently transferred to the Ed fund which the Board of Education deems to be the fun most in need of such interest 11.5 or uh approval of the June bills for payment in advance copies these bills will be included with the August board agenda materials a resolution and declaring the intent to pertain interest earnings as interest and not to claim it as principle um this is uh resolution declaring intent to retain interest earning is interest and not to commit a principle 11.7 is resolution resolution authorizing and directing the sale disposal personal property and of course with state law these are waiting logs from King ums and Wiley 200 student chairs 150 student

192desks wooden bookshelves broken middle cart mini fridge miscellaneous list of and of a variety of items from Adult Ed as well we've already approved 11.8 earlier and the last item on our consent agenda is the approval of the new activity UHS account for humanities Studio does anybody wish to remove any of these items from the cassette agenda I like to discuss 11 7 and 11 8. okay so uh of an eight eleven eight the motion was to approve the assistant principal but has nothing to do with any of the other Personnel items so we need to approve all those other personal items oh correct yeah but we already approved 11.8 earlier them I know if you recall Sherry langador said I moved to approve whatever that lady's name was to be the assistant principal at

193Thomas Payne she didn't say anything about the 30 other people that are on that list oh okay all right thank you well then we're okay I just want to talk about eleven seven then all right okay so let's remove 11.7 from the consent agenda and talk about that separately and continue on the board the chair with entertain a motion for approving the consent agenda minus items 11.7 and as published 11.8 is there a motion for the floor so moved like to move to move I'm sorry go ahead okay so the motion on the floor is to approve the consent agenda except for items 11.7 11.8 it's been moved and it's been uh remember lagendorf and seconded by member Baxley is there any further discussion hearing none a roll call please remember hassanaka yes member langendorf

194yes member Baxley yes member Jones okay yes and president polowski yes so let's move to 11.7 we can open the floor for discussion before any motion is fine I just wanted to discuss this because there is a uh email I received about this and it's kind of unclear both in the way it's written on this agenda as well as it was in the attachment where do those 200 student chairs and 150 student desks come from is that from Adult Ed building seems like a lot of chairs for the adult ed building it's from a broken chairs I don't know where exactly they came from I don't have a weeding glove in front of me they're not from Wiley specifically they're from the whole District yeah that was where the question came from yeah because it

195was like are those 200 shares from Wiley they're not it looks like that with the comma you're right but typically we don't dispose of a desk or chair unless it's broken yeah they're not from Wiley they're probably from legal basement um they've been known for multiple years we had someone who put in the storage that are older than probably all of us and uh they were just rusted and broken I don't know why they were kept this long but we we discarded yes okay well thank you thanks for the clarification um is there a motion for the floor for 11.7 oh I will move to approve 11-7 any further discussion or comments roll call please remember hasanaka yes member langendorf yes member Baxley yes member Jones yes and president polowski yes we have a long

196list of individual action items as well we have 11 it's our 12.1 our gifts uh David donated his food balance of nine dollars and forty cents to the evidence Burnett Underwood instrumental assistance program that's awesome um and Abbott donated two thousand dollars to purchase items for unaccompanied minors in the district Teresa Herman donated a hundred dollars to the Urbana High School Royal diamonds activity Club altrusa International of champion Urbana donated 300 for the Urbana adult education graduates cap and gowns uh Jonah Barger Adara Salon Salon house donated a hundred dollars to the Urbana High School winter guard uh Wendy Matheson donated graphic novels and books for the Leo library and classrooms the donation was valued between 100 and 125 dollars Urbana First Methodist Church of Urbana donated 200 worth of gloves mittens gloves and scarves

197to Wiley Elementary in January of 2023. Trinity Lutheran Church donated 600 with the coats pants socks underwear hats and gloves to Wiley Elementary in December of 2022. per request of frazz Bashir Community Foundation of East Central Illinois donated 200 to little Elementary to use at their discretion Western Governors University donated 32 regular flagpoles and 16 smaller swing flagpoles valued at 779.50 to Urbana High School Color Guard the following donated a total of 800 to Urbana High School Angelina DeVito Stella Max volt Jim and Dottie DeVito and Cinema gallery the following donated a total of 550 dollars to Urbana High School choir copenhaver comston C.K gonzuelas and Robin sonner is there a motion to receive the gifts and to send out thank you I moved to receive the gifts and send out thank yous is there

198a second a second any further discussion all in favor say aye all right any opposed thank you for all these generous gifts uh 12.2 is the appointment of the 2023 Illinois Association of school boards delegate assembly representative so this would be so I have to be someone who's planning on attending the joint annual conference don't know who in the board has indicated that their so I'll be one of the three of us Dory you should do it then [Laughter] you need to get on the phone anyways uh uh no um would you like to do I mean I'll do it I'd rather not because I actually enjoy going to the sessions that take place during that time but it is an important role it the the the assembly then votes as a body to support

199or um particular causes that are typically involved advocating at the Springfield for certain policies in the past uh there has been amendments wishing to allow for example teachers to have firearms at their desks yeah and we've helped you know vote that down believe it or not yeah many of the school many of the school districts are rural so so their their needs are different than ours and it's one vote for district no matter the size so that has an effect on how the body votes so um is there I guess I'm willing to do it but is there a motion on the floor to that effect Paul to represent us foreign is there a second I second that uh any any further any further discussion all right uh all in favor say aye opposed okay

200uh 12.3 is approval of the guaranteed energy performance contract with with energy um so this was the presentation on April 18th coupled with the presentation tonight again this would be to use uh cash we have on hand to uh put um solar panels on Thomas Paine and to do the same thing at Wiley while also repairing the roof at the same time and then the the rebates we get back um from uh the different governmental agencies and from amrin would then come back to our Ed fund so that's the emotional that's the proposed uh motion from recommended by Administration is there is there a motion for the floor so we can begin discussion yeah I move for it to be accepted all right is there a second all right uh now will be the time

201for for the the board to discuss this motion all right uh I don't no one no wishes to speak I do okay I mean I didn't have much background on this so I tried to study as much as I could today and after hearing the um presentation today I just think as now is the time to do it if we're going to do it we need to make some advancements in our in our district um with our energy and I think we have to do it now before we can't get those rebates anyone else as as Pro solar and wind and geothermal and all that uh I I too agree that we need to do something like this but I want to make sure that it's done in the right way where my children aren't

202going to be paying for this down the road down the road correct me if I'm wrong I heard something in the last presentation on when I was on YouTube in April that it would be a 30-year could be waiting 30 years until we saw any kind of payback on this or the 12 point five years is that is that what we're looking at it's 12.5 12.5 okay we'll see over 12 and a half years later we'll start seeing a cup at this point it's important to clarify that again we're not borrowing any money to do this as well okay any further comments or discussion uh this takes a roll call though Baxley yes member Jones yeah yes remember langadorf yes and member president yes motion passes uh 12.4 is our tentative uh uh District budget

203that was presented at our last meeting the following are dates for developing and adopting the 20th 23 24 District budget so tonight is is the adoption of the tentative budget that we need to adopt this prior to June 30th so that we can operate on July 1st so if we don't approve this tonight we'll have to meet again before July 1st uh September 5th is when we'll have a public hearing on the 2324 budget and we'll have a study session that night concerning the overall budget and then on September 19th we will have an approval of the final budget there are things in flux between now and then that keep us from having final numbers so is there a motion to approve the tentative budget that was presented at our last meeting on the 7th

204oh sorry on the sixth excuse me I moved to a tentative or to accept the tentative budget is there a second second any further comments or discussion all right uh roll call please actually yes member Jones yes member hassanaka yes member langendorf yes and president polowski yes uh motion passes and similarly uh we'd have to do the same thing for the Urbana adult education budget that was presented um uh last meeting as well same thing but for dollar so is is there is there a motion for the floor I moved to uh approved the tentative budget for adult education I can see a second right great any further comments or discussion uh roll call please remember Baxley yes member Jones yes Amber hassanaka yes member langadorf yes president polowski yes 12.6 is our board meeting

205schedule so this is something we do at the last meeting of the Academic Year every year we determine when we're meeting and where we're meeting so um in your copy I don't remember you guys got a color copy so the Orange is the areas that we wanted to discuss with you tonight to get your feedback for new board members we put a little more information in here in the parentheses just to give you context as to why we're talking about this so you as you know we typically meet on the first and third Tuesday of each month but there are some exceptions based on our school calendar we usually make those exceptions now so then everybody can plan for the year you guys can put well in advance any changes there are times when based

206on holidays or breaks where we have had to have it doesn't sound fun but we have had back-to-back board meetings so um so I'm just going to kind of go through these and then I think is that okay Paul we just make decisions as we go sounds good to me so the month of August I actually put in some dates here and and just to give you a little history um years ago prior to me being superintendent the board would typically vote to cancel the first meeting in August so there would be only one meeting in August and that was often because our board president was traveling that week and in another country but since coming on and as you know with the teacher shortages and hiring it it has really benefited us to have

207that first meeting in August because we don't know what's going to happen between now and then in terms of resignations and it is always good for us to be able to have that early August meeting to get those hiring those Personnel items approved normally we would be meeting on August 1st but that felt really early so I bumped it back to August 8th just to give us an additional week to get through all the hiring paperwork and interviews and things like that so that's the the first change is moving from the first August 1st to August 8th and then our first week of school typically we always have a board meeting that week or we have in the past and it's really really hard for us on days when we have opening day and we're

208opening school for the first day to then come and sit in a meeting until 9 or 10 o'clock at night so uh Administration would like to ask the board if they would be willing to entertain um for the month of August instead of meeting on the first and the third we would meet on the second and the fourth Tuesdays if that works with people's when is the first day of school first day of school is the 14th so our board and meet our meeting would be on August 15th and the first day for Stu teachers is the 14th but the first day for students is the 16th so we will all be out and very visibly present um the the morning after a board meeting which is harder but so the biggest concern is is

209can we get a quorum on the proposed date of August 8th and I mean I mean I can I can make it I don't know as long as we can get at least a four at least four people okay okay does anybody know that they can't make August 8th I will not be there um Lola Ben you guys you guys okay okay so we have we have four we have four okay pretty soon get her to be part of it so hey Tori I'm going to put you on speaker we're talking about the board meeting schedule so if you've got your calendar okay putting you on speaker so um we just talked about switching August um our first and third Tuesday meeting to the second and the fourth Tuesdays in August to allow for opening

210school that uh second third week and allow us to get more hiring done at the beginning of August so if you're available August 8th do you know if you're available [Music] okay so then we have at least six okay um next then I'm going to move to October um if you remember when Dr Norton presented the 23 24 calendar we have a new fall break and our second board meeting of the month that third meeting would fall during fall break so I did not want to make the decision for the board so I just kept the 17th as our dates our options would be to have back-to-back meetings on the third and the 10th or meet on the third and the 24th what would the board desire the issue with doing it on the 24th

211would be that we typically work on the agenda and supporting documents the Friday prior and that would be a day off for yes for people so I would recommend we'd move it to October 18 10 as a result of that it's the same reason we typically don't do it the following on spring break as well October is a month where we have five Tuesdays so we could move to October 31st but with that being Halloween I didn't think people would want to entertain that but we could talk okay so third and 10th Ravi does third and tenth work but specifically the 10th okay um moving to November um November of 21st is the day before um Thanksgiving break so as you know for several years we have closed the district that Wednesday before Thanksgiving which

212is November 22nd we can keep it on November 21st as long as we know we have four board members and people are not traveling the week of that week of Thanksgiving we could move it to again have a back-to-back meeting 7th and the 14th or we could do it after Thanksgiving on 7th and 28th but again we run into the issue of forcing people well we could plan an agenda ahead of time but yes 7th and 14th works for us if that works for board members yes yes all right 14th and same thing for um December the December 19th date Falls uh at the right at the beginning of winter break um we could meet that we can meet that day we're working I mean central office is open for the remainder of the day

213we just want to make sure that we have a quorum I mean I'll be here the 19th but okay when does school resume so School resumes that's January we're going to talk about January next yeah so School resumes on January 3rd or 4th January 4th and we have no school on January 2nd so we'll have to also adjust the January 2nd meeting yep so we can keep the 19th as long as we if everybody no one's traveling we're all here that works for us we're here we can do an agenda that the week before okay keep the night keep the 19th got it and then January 2nd um Falls during the winter break School resumes on the fourth I think that's cutting it too close is there a way we could do it the ninth

214and then the uh 23rd oh we could do that ninth instead of the ninth and the 16th we could just yeah that's January to do 9th and 20th that makes a lot of sense actually because I think there's five Tuesdays there's five Tuesdays in January too does that work for you Ben okay so we will switch um completely switch January to be January 9th and January 23rd and then the next um topic that we typically discuss is start time um we have been meeting at 6 30 p.m and if that is still works for everyone one thing I thought about after our discussion last time about it is that we talked about the children and that's important you know when we want them to come but also our staff is here it's very loud and

215the administration and they have to be at work in early the next morning and we should be more considering them as well so you're you're um I'm saying you would like to keep 6 30. yes Tori said yes not just for us but for the presidents everyone else in agreement with just keeping 6 30 is our start time I am okay all right I think those were the so just I'm gonna read the list just to make sure I've took notes Laurie took notes okay so August we're going to be meeting August 8th and August 22nd in October we will be meeting October 3rd and October 10th in November we will meet November 7th and November 14th December we will meet December 5th and December 19th and in the month of January we will meet

216December 9th and December January 9th and January 23rd okay we will put this together in the format that we always use and share it back out with everyone so you can all put those on your calendar for next year all right so is it and location yes we will be moving to the east Fair Lawn tiger Academy site so as soon as this meeting is over John and his team are going to start transitioning our technology over to the Comcast location former contest tiger Academy space and and also if you're watching online I assume you noticed but we've transitioned to our own District YouTube channel there was a lot of conflicts now that the city is also broadcasting all of their stuff on YouTube so they suggested that we start our own channel so our

217meetings will be there from now on into the future it's a big Improvement yes thank you all right so is there a motion for the floor to approve this calendar as red it's been moved is there a second second I don't know if we need a roll call or or Voice vote so let's just do a roll call to be safe remember Baxley yes member Jones yes member hassanaka yes vice president Exum president polowski yes we have a tentative we have a schedule uh 12.7 is approval of a sale of contract and entry agreement for 205 and 211 North Ray Street that is this building um so we are requesting a resolution authorizing and directing a sale of this property to the city of Urbana adopting contract for sale of real estate and right of

218Entry agreement with the city of Urbana um I guess it would be best to I guess to kind of disclose well after you make a motion I can give a little more information for the new governor is there is there a motion to I guess to sell this building and then we can discuss the terms is so moved make a motion yes thank you Ben so we can discuss is there is there a second we moved and seconded so so just to give new board members a little history about a year ago we listed this property um from a previous uh assessment at 1.15 million dollars we had absolutely no interest and no takers I think a few people walked through but um nobody offered to purchase the building from us um then we went

219through the process of an auction we lowered the price to 950 000 that auction was unsuccessful and we received no bids um so more just recently in the last two months um we came back to the board to lower the price of this building again to four hundred and fifty thousand dollars we there's some very specific rules about um as a school district when we sell property we have to list it for so many days we have to post in the newspaper we have to have some very specific bid requirements so we did that twice um the second time we lowered the price to 450 and we received one bid for 113 000 which didn't really meet any of our um criteria so we really even we really couldn't even accept the bid um the

220city of Urbana at that time approached us they knew about the 113 000 bid that we received and then they offered to go through the intergovernmental agreements kind of the sale of property between two governmental agencies and they offered to pay us one hundred and thirteen thousand dollars for the building which is the bid that we actually received which we couldn't actually accept so that is how we ended up where we are in terms of entering into this agreement with the city to sell them um this property the city is very interested in the property it is part of the central Tiff which is a you know part of this Zone development if you've been following along they have done a lot of work in the downtown area a lot of studying about how to

221improve downtown I know there's interest in maybe having a development like what is across the streets the Stratford Apartments I think the city is hoping by acquiring this property that they will be able to attract a developer to develop this space to provide some more Housing close to the Boneyard which is another downtown attraction so I don't know that we're going to have any other interests or any other offers and which is why we're bringing this before the board today no no frankly it would probably cost us more to tear this building down yes and is it is full of asbestos so we'd have to Abate it and then tear down what was the uh the value what was it valued at the building so so last our last assessment was 1.2 that we were

222we did in one it was pretty cool 2018 it was pre-covered um and then uh Carol Mitten the city manager did an assessment I want to say Randy was what 310 315 it was somewhere around there yeah pretty close to that is what um and that's not this building is more so the land is worth yeah because anybody who acquires the space is going to test the asbestos it would cost us more than that we could tear it down to a developer is because it's part of the central Tiff District the city has funding to pay for the Demolition and the abatement um so the developer wouldn't have to do that the city would work with them to make sure that that got taken care of so and hopefully the school district will benefit from

223it if it is a apartment building or some not for 15 years well because the sense of planning ahead yes the central Tiff doesn't expire until 2040 I believe but eventually the district will benefit from the sales tax revenue on this space I mean I mean if it's developed into housing which is probably the most likely cause we will have potentially more students in our district as well yes and I think we're I mean as residents for a band I I believe we'd all be happy to see downtown developed in the downtown project Improvement so this would be an integral part of that I think this space so so there's a motion on the floor to accept the cities the city's bid has been seconded is there any further comments or discussion uh seeing none

224a roll call vote is in order remember Baxley yes member Jones yes remember hassanaka yes member langendorf yes vice president Exum I'm president polowski yes I just want to make sure that the Garth signage and the Burkholder signage is retained oh yes definitely yeah we talk about that the um the Garth signage and the Burkholder signage is retained before we leave Randy and I have talked about that that he and his and we're going to figure out how we can get it off the building it's mounted through the building yeah so ripples in the wall we have the ripples in the wall to take it off but we will do what we can to make sure has there been any talk about uh having some continuity between this building and wherever we can celebrate Gene

225burkholder's name I'm assuming wherever we go we can look at our facility policy but I I thought the name followed central office so um unless the board wanted to entertain wherever we end up renaming citro office or something else I would think the Burkholder name would follow I think that's I think wherever we go yeah yeah it would be nice we can make sure that happens that's good yep all right no thank you uh moving on to 12.8 is our Consolidated District plan uh 20 23 2024 approval uh Dr Norton any in the last minute comments I guess on this this is presented in Prior meetings no this has been a couple meetings ago and so just requesting approval this evening all right uh is there a motion for the floor to approve the Consolidated

226as a district plan that was that was presented uh I guess in the last meeting in May uh motion to uh approve the plan is there a second it's been moving second any further discussion I have a comment go ahead Robbie oh so three pages from the end of this Consolidated District plan uh in the title III section where it talks about DP pack approval of the plan it still has uh you know Mitzi Maldonado as the bpac committee chairperson as of August 29 2003. we can't amend that so we are are able to amend that after it's approved it has to go through that process and then we can we submitted at Ravi to isbe because it's got to get reviewed by four different divisions and they're going to send it back to us

227anyway so we can make that correction okay I mean you have to correct who's the committee chairperson as well as the committee members and did the actual beat back approve this yes the role of the B pack is to review it they review it or did they ever review it then yes thank you Robbie for that any further comments or questions uh roll call please remember Baxley yes member Jones yes member hassanaka yes member langendorf yes vice president Exum and president polowski yes 12.9 is approved Pulaski um board member Hassan on the board meeting schedule March 21st this actually should say March 19th the second meeting in March the business meeting it was listed as March 21st it is a Thursday not a Tuesday okay I should say March 19th so let's redo that that

228motion please is is there a motion to approve the amendment to our meeting schedule to change March 21st 2024 to March 19 2024. I moved changed the date from March 21st to March 19. is there a second second it's a moon a second any further discussion I I noticed that after we approved it already just so you know I appreciate it Robbie so it wasn't before it's been moved and seconded let's do another roll call please remember Baxley yes member Jones yes member hasanaka yes vice president Exum and president polowski yes now it's time for 12.9 approval of a bid for the Atlanta High School Chiller installation any details for us Randy before we start talking sure Steph identified a rattling noise in the Urbana High School Chiller on the east side of the building

229that Services the attendance office gymnasiums music and driver's ed spaces this unit was installed was part of the 1987 UHS Edition and renovation project April 11th service technician inspected the chiller and determined that several welds had broken causing the baffles within the unit to shake it was determined that a emergency replacement was necessary as the baffles are at risk of detaching and compromising the entire system Ford approved emergency purchase of a new Chiller in May a temporary rental Chiller is in place until the new Chiller is able to be installed on June 15 2023 at 2 pm the board opening I'm sorry the bid opening was held for the installation of the UHS Chiller equipment we recommend the board except the low bid from Reliable Plumbing and heating for the installation of the Urbana High

230School Chiller equipment for a total cost of 194 100 dollars all right is there a motion for the floor thank you Tori is there a second second it's been moved and seconded any further comments or questions discussion hearing none of roll call vote please remember Baxley yes member Jones yes member hassanaka yes remember langadorf yes vice president Exum and president pawlowski yes 12.10 is a renewal of our MTD contract for services for busing students to and from Urbana Middle School and about a high school for the 2023-24 school year the cost for the upcoming school year would be 200 489 dollars so uh member langendorf I had a couple questions about this contract and I thought after talking to her that our new board members might have questions as well so on your memo that

231you have we started Contracting with mtds in 1987 to transport our middle school and high school students as you know we provide transportation for any students who live outside of a mile and a half to and from school the reason for the change here is we used to calculate our agreement based on student enrollment but more recently if you looked at the contract we have six or seven routes um but a couple of those have been um very uh crowded and full and so we'd approached MTD during the year and asked them if we could have a second bus so specifically um the ivanhope bus and the Prairie School area buses are are really really full and as you heard our sros say today from ums some of the issues that we had this year

232um happened on the bus so there were honestly just several altercations and physical aggression incidents on the MTD buses and when they're really full like that it's really hard for the driver it's it's just a difficult situation so when we went to them and said can we add another bus of course they didn't have another driver and asking for that mid-year makes it a little more difficult in terms of calculating what those costs would be so that's one of the reasons we shifted to more of a cost based on the number of Route routes that we have so then if we need more flexibility during the school year to request changes in routing we have the ability to do that um so it did we we also have not changed our pricing with them in

233several years we haven't we've used the same uh price point for many many years so um since we were kind of negotiating a new agreement um they thought it was also time to bring us up to 22 23 numbers in terms of costs so that's why there's also an increase uh I guess is there a motion for the floor yeah I'm really glad to see that that issue was addressed because I'm real aware of it 20 plus years it's like worse it was a concern a certain um yes you know could do yeah thank you thank you thank you member Jones um one other thing that we talk to them about is when we have areas where we see growth so I don't know if you've noticed but there's some new housing um in the

234savannah green area and we don't have a bus stop right there right now so this also would allow us if once those 40 homes are constructed if we find that there are a large number of middle school or high school students there then they'd be able to add a a route mid-year also for for that so it just gives us a little more flexibility yeah again there is no motion on the floor so is there a motion to approve the MTD contract for the tune of 200 000 489 dollars I moved to approve the contract with MTD is there a second second it's been moved and second any further comments questions discussions could this be one of our study sessions about safety on the bus sure sure right uh roll call please member Baxley yes

235member Jones yes member hasanaka yes member langendorf yes vice president Exum president Pulaski yes and lastly 12.11 an approval of an emergency contract for Urbana Middle School boiler repair this requires six board members to vote Randy in any context for us during our yearly routine boiler inspection or boiler inspector and a maintenance guy noticed that during our both boilers at the middle school were severely crowded in and around all the tubes we reached out to Jarvis welding to perform emergency service Jefferson is the only boiler tube repair company that is qualified to do this service um the boiler tubes last an average of 10 to 20 years depending on water quality and chemical treatment and the quality of the metal pipe used work if approved this work would start uh June 22nd and be completed

236before 30th of June it's our recommendation that we do a complete re-tube of both boilers to ensure future safety and reliability we recommend Jarvis welding to provide labor equipment and material to remove all the tubes clean the inside of the boiler shell while the tubes are out clean the tube seats install and weld New tubes discard the old tubes and do a hydro test of both boilers that cost us 65 200 all welding by Jarvis will be uh in accordance with the state and asme requirements and will pass State Fire Marshal requirements when finished all right thank you um is there a motion for the floor to move this is there a second moved by member exim seconded by member Baxley any further comments or discussion a roll call please remember Baxley yes member Jones

237yes member hasanaka yes member langendorf yes vice president Exum and president polawski yes there is no call for future special or so our next meeting is will we uh on August 8th uh superintendent's report so we just um with it being summer we didn't have a lot to share but we did want to share a few pictures um of some of the happenings through a couple of our programs so right now our elementary summer program happening at King is called CU around town um they've been over at the I explore so these are a few pictures of some of their visits to campus and and their visits around the university so this is a new program I think it's just the second year that the university has been doing this and it's it's just a

238way for um our our youth to have a an experience on campus you'd be surprised how many of our kids live right with the university in their backyard and never actually Venture onto campus so um we're really excited to be able to have these students get to see the university in a very different way next our freedom school program is we have about 40 students that our are still involved over at Tiger Academy through the summer especially through the month of June so twice a week they are going through internships some are at the park district we have two students here there are a couple students working with Randy and Facilities so some of our freedom School Partners have opened up their spaces to provide internship opportunities for our young people which is fabulous the

239other two days a week they are going out and also exploring um in different ways so two of those photos are them at the Eastern Illinois University um so and then last week they went to Harris Stowe State University in St Louis tomorrow they're going to Chicago so we're really getting them out and also just exposing them to some things they've not been exposed to we've been surprised just right here in Urbana some of the activities that we've done with the Freedom School students that they've not even been exposed to right here in their own communities so it's also another great program we will definitely be inviting them back either in August or early September to share with the board and just do a little board report they're looking forward to that summer meals we've

240talked about this before so I'm not going to say a lot about it just due to the lateness of the hour we are feeding families at the across the district where we have programs for breakfast and lunch we also want to encourage any public or families or staff who have returning students to please register your students um this weekend is Jetty Rhodes day at King Park and again registration for new students is July 26th and 27th and last but not least ah Todd has not wanted a lot of fanfare but we could not let his last board meeting go without mentioning it so thank you Todd um tonight is Todd's last board meeting not that he has been counting at all Todd has worked for the district for 18 years and 20. 18 continuous thank

241you 20 years thank you Todd um and 12 his last 12 have been as assistant superintendent of student services so thank you for your dedication to our district our students our families we know you and your wife Jan have already all kinds of troops planned so we know we'll have you here for a few more weeks because Todd's going to be working to help Miss Ladd transition a little over the summer but this is his last sport meeting so we wanted to say thank you and enjoy your retirement yeah thank you Todd [Applause] you will be missed yes um now foyas before I read the foyers I did get a question from a board member about um our just the amount of foyers that we we've been receiving and procedures yes so I'll let Paul

242if you want to address the procedures but um I did tell um board member langendorf that I would bring some um numbers just to share with the board in public around the costs just when you look at this list the the sheer number of foias that we've received so since January um we have accumulated in costs through April 26 375 dollars in just in our lawyer fees for our attorney from Robinson Schwartz Susan who handles foia's and Pax we have 11 outstanding foyers right now eight from May and three from June so we're anticipating uh just the cost of the amount of lawyer time going to foyers is probably going to um hit if not 35 000 we think it probably will be closer to 40. um because that does um through the through the

243month of through April so for the whole year to give you some comparison Sherry you asked about that um last year it was six thousand dollars the year before that eighteen thousand dollars a year before that thirteen thousand thousand dollars so um so I just wanted to give or remember langadorth asked for that information so I wanted to share that publicly our foia officer is Lori Johnson who receives them and processes them and makes sure that uh where we do everything according according to the law John uh John has to do all the searches emails every single document kind of comes through John as well so um I don't know that we've tracked the number of hours Lori spends on foyers in a week or John but it has increased significantly in the last few

244months all right on to foyers so all have been completed the first time Schroeder any records or combination of records that tracked the number of elementary school intra-district transfers by attendance map assigned schools and attended schools EG for example how many elementary students living within the white Yankee Ridge attendance area are attending each of Leo TP DPW Wiley and MLK I would prefer records that include reasons for transfers I.E parent requests programmatic transfers by program administrative reassignment Etc I am seeking the maximum number of years of records that can be located without incurring any fees for searching or creating significant delays Tom Schroeder records documenting the appointment of committee members to the 2023 facilities planning committee by the president of the Board of Education smart procure purchase order number if purchase orders are not used

245a comparable substitute is acceptable invoice encumbrance or check number purchase date line item details line item quantity line item price vendor ID number name address contact person and their email address Tom Schroeder for each goal on the superintendent's contract I am seeking a record that provides evidence that the goal was completed Tom Schroeder applications and any supporting documents submitted by or on behalf of current known applicants Tom Schroeder a list of documents or categories of records that be thank that can be immediately disclosed by the district local Labs any contracts or agreements entered into between your school district and vendors providing diversity equity and inclusion Dei services from January 1st 2019 to the present day invoices payment records or financial documentation related to payments made to Dei vendors during this specified period any reports assessments

246or evaluations conducted by Dei vendors including their findings and recommendations Communications including emails letters and memos exchanged between your school district and Dei vendors discussing the provision of services on or any related matters this foia was sent to every school district in the state so every every District so we we haven't done anything wrong in our Dei department or any people think of that but that was a Statewide for you that every District was asked to respond to all right thank you uh border ports any label report shine seeing none the chair would entertain a motion to adjourn August 8th okay motion to adjourn SEC is our second all in favor say aye all right all right we'll see you next academic year oh my God