001items to be considered at the regular meeting of the board of education scheduled for Tuesday, May 27th, 2025 at 5:30 p.m. office conference room 500 street Illinois to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Here this time we recognize anyone who would like to address the board. Statements are asked to be limited to five minutes and duration and time would be set. Anybody would like to [Music] address a motion, a second, and a roll call vote to approve or adopt the items listed and not extracted on the consent agenda presented Tuesday, May 27th, 2025. [Music] Cindy Miller, John Hutchinson, yes. Kelly, yes. Ley, yes. Yes. Robinson. Yes. District construction [Music] projecters and today should be
002easily remedied, but it's like a struggle right down to the very last. We got the basketball goals put up on the outside. [Music] That's the only thing [Music] outside but do their work on the outside. [Music] What about They're being installed right now. They should be done by the end of the week. There's a bracket that's attached to finalizing everything for everything. [Music] Outside the biggest thing, the weather part of that. We still on the district end. We still have some kitchen pieces uh that we're waiting on correction. The supplier again district ordered the kitchen equipment outside the contract and the supplier sent us and I'm going to say it was propane steamers and they should have been natural gas or something along those lines. So, we're waiting on those being replaced with shipped. All
003the other kitchen equipment's hooked up and really inside there that's all that is. I know. I went through about a month and a half before Brad there was some like it up beat up equipment. Those were just temp refrigerators when we were trying to get into that right out of spring break. They our coolers weren't here yet, fridges and those pieces were just temp that they had sent us until our real equipment got here and that our final is [Music] Yes, absolutely. Yes, we are. Yeah. Hopefully, we'll be able to um get that kitchen pieces tied up, the gym gets finished up and we an open house for the next couple of weeks before we start running it regular schedule in there so everybody can see it nice and polished up running through there cleaning
004and such I was just in there again today but yeah really I mean I can't think of anything out the kitchen [Music] part of the main part for the kitchen we [Music] We have a meeting next week with Steve to go through. So yeah, it's all lined up. We're just kind of waiting for that. Thank you so much. [Music] On the summer lunch program we discussed last month on getting everybody fed, including Janine's been working, Miss Coffey's been working on getting that food stop there. Basically, as it stands, we think we're going to get it approved, be reimbursible. If it's not reimburseable, we're just going to go ahead and do it. It should be a pretty minimal cost to us to do that. We're already going that way. We're already taking meals out to uh
005Hurst Bush area up to Freeman. So, it's just part of it. Whether or not it fits in that little pocket, I can't remember the exact term that Miss Somebody say that call. Somebody coughed. Okay. The exact term Mrs. Coffee is referring to that little pocket out there in cold. But again, we'll take care of make sure that she talked to me on the phone couple weeks ago. So that's all I just want to make sure everybody knew we did get that covered. I want to thank her. Yeah, she's put a lot of work into that too. Absolutely. That's all I have on program. Any other questions? Moving forward to the special reports today, Mr. Wilson and I and Mrs. Burgess had the opportunity to go out to all the different schools and present years of
006service. That was a project that we started about a year or so ago to make sure that we could get that taken care of. So we awarded five years 10 year 15 20 and would have already had those come in. We offer two pins in place but So anyway, it was a wonderful opportunity to get to recognize our staff, our teachers who have served this district for that loyalty and that consistency for our school district. We also had the opportunity to present some retirement [Music] plate at this point. So that was a very good opportunity as well to recognize those years of service. So moving forward to the elementary school for the attendance awards. Congratulations to the class with the best attendance percentage for the whole year. Second was Mrs. Sutton's class. Third was Miss
007Wilson's class. Fourth was Mrs. Gerald's class. And fifth was Mrs. Moore's class. Elementary had 425 out of 713 students with perfect attendance for April and three students competed in archery nationals. We want to congratulate Christopher McKenna and J for their accomplishments this season. Moving on to the junior high school golf. The golf team went to regionals and placed first. They advanced to state where they placed fourth and Landon house placed eighth overall of the 75. That's fantastic for that first year program. It's going to be a great opportunity for a theater up into the high school. So that's great for our entire team. Track Silus placed seventh in vault in state meet and then Max placed second in the 800 meter run. drama club for the musical junior at the parent civic center on May
0081st, second and third. We want to say thank you to Mr. Gibson for continuing that wonderful program there. Two junior high school students received perfect scores on the recent A state test. Logan Barloi received a perfect score on both the ELA and math portions of the test received a perfect score on the math section. So congratulations to those junior high school students. That said crazy ridiculous by the way if you don't know I perfect that's fantastic high school junior Braden Davis was chosen as the 2024 2025 student of the year traits perseverance citizenship positivity responsibility respect and integrity and if you've met you know that he proves that every single day so congratulations to Girls track won conference four in a row. Congratulations to them. That's a girls track team high school freshman is the
009river Ohio division conference champion. Shania Johnson and the IHS state tournament on May 23rd. They had a great season as well for boys track. Tiger track and field team had a great day at sectionals. The ball Tigers are headed to the state tournament this on the 30th say it's this weekend but it's actually going to be on on Friday. And for the 4x8 Mason Tanner Hall Davis qualified for the state tournament 4x100 was Joseph Young Stubs and Chris Nelson. The 4x4 was Tanner Hall, Chris Nelson, Mason High, Chris Nelson qualified there. Isiah Stubs qualified for high jump. Long jump Chris Nelson is ranked first in 2A and broke the long jump record and Kyrie qualified 400. So congratulations to those guys. That's quite achievement. Hope they do well this week. Coach Lieber and some football
010players are getting back are giving back to the community and they were lending a hand boxes and organization. The 56th annual her high school sports banquet was held on May 5th. students were honored and the hall of fame committee inducted Cassie Ray for girls bowling as she was the class of 2017 and the 2016 girls tennis team fishing line and Tanner Hall placed fifth at the IHSA bass fishing regional they won the IHSA bass fishing sectional and they will be competing at the IHSA state tournament in June and last but not least the college signings congratulations to Pitman to play college tennis at Caspia Lukans will be signing with basketball on signing to Iowa Central for trap turn fish on signing withn for education I'm sorry for his bowling career there and Emory Buyers for
011her fishing career at Nash Valley Jackson for signing with archery and once again a congratulations to our state scholars They were sitting champion Joshua Jones and Lady Right, our Tiger journalist. Congratulations to 2025 Mr. HHS which is Vince Chandman. And lastly, at the high school esports, the esports team competed at their IHSA sectional in Belleville, qualifying to compete at the state tournament in Chicago. The students that will be competing are Jose Mendez, Jacksonberry, and Yates and Bren for their different esports gaming opportunities. at the pretend stars were Kai Jackson and I'm gonna not pronounce this right and I apologize right now it's Nielli thank you so much I don't want to make sure Let sure I get that correctly. Thank you so much. Perfect attendance was um basically just a shout out to everybody. We
012did have perfect attendance for the school year and they were Thor, Tyreek, Leon, Logan, and Zeppelin. And then the terrific Tigers for me were Leon, Luna, Emerson, Harrison, Maggie, Satie. And their positive attitudes, effort, and kindness were a standout for the case as a whole. And just want to say congratulations to all of our Congratulations to our staff. Wonderful way to wrap up. Just a good year. That was a good year. I'd like to thank the football team every high school, but And I like the student activities for attendance. I know your shows on our report card and I think it's fantastic. It's not easy to what you're doing is fantastic. Personally, I want to give one more shout out to a few players from the high school golf team, Coach Roberts. I'm gonna name
013the blank on the third player that we had, but they were wonderful app. So, thank you so much everybody. 100% everybody the great district that it is and hopefully continue to be for the next millennium. So, moving forward, new business. Any questions with regard to the school policies that were presented in the packet? If not, happy not yet. Sorry. Hold on, Steve. I jumped again. My apologies. Um, we need a motion to second and a roll call vote to approve the audit engagement for CPA group as presented. Yes. Steve Young. Yes. Any questions with regard to the summer guidance for the junior high school? [Music] If not, we need a motion to second and a roll call to authorize summer guidance for the junior high school. [Music] Yes. Any questions with regard to the [Music]
014EOTU as [Music] Robinson? Yes. Yes. Now, so earlier this year, uh, the ice storms, it really became apparent that our roof was in much needed repair here at the unit office. You can still see some of the the water stained ceiling tiles, several throughout the building. Um when we started embarking upon that to figure out what's it going to take, what's it going to cost? Had Steve Sims come in with some of his engineers um from WRF engineering structural engineers, etc. Um looking over the space that's here just said, "Hey, can you look it over, see if we're still structurally sound in this building? What kind of things do we need to do to make this building um safe, appropriate, whatever the right word is there?" Um the roofing needs were the first thing that
015came up. Um, we have about 17,000 square feet of roofing and so to get that replaced, it was going to get us over $300,000 pretty quickly to do that. Um, there's a lot of tuck pointing and things that needs to be done on the exterior. Uh, our building envelope in general from the windows and doors. Um, the lack of insulation in the floor just it's it's really a the breeze goes through here pretty well at the right time. Um, a lot of the doors need to replace. Wiring is an issue throughout. We have HBAC's. They're that age. They need to be there's I mean there's a lot of work by Brad and Mike to get down to those to keep them running. And so it just kind of continued from there. And then we ran
016into some nice mold issues this spring. Um there's a lot of mold already in the gym. I count that, but we have new mold issues that started up here. So that's kind of where Steve uh Mr. Robinson got involved and kind of listening some of it. So Steve, I kind of turn it over to you. Some things you want to share and add about that about the structure. The structure is about the sewer line. I had that on my second page. I didn't get there yet. There was mild in some files and behind the file cabinets. It's just a mess. Um, as you can see there's less in this particular one itself that doesn't count in the rest of the but I met with Mr. Wilson last week and I think it's time we start
017looking into what we can do in regard to whether we buy a property or whether we build a new unit office. whatever we can do in order to get out of this. Yeah. So, a little bit about that. So, a little bit of work had already been done as I said talking with Steve Sims and his engineers. Mike and I had a couple meetings with them to go through that because obviously the bigger question is where do we go in the meantime? This is a 100y old building. I believe if I'm not mistaken, this is a 1927 building school. Um, you know, upstairs is a mess. Um, just absolute mess up there. Um, so what do we really need here from unit office square footage wise? That's kind of something we started investigating a little
018bit. We don't need all the space that we have here. We could be more efficient with our space and kind of started getting some designs together. Steve Sims kind of started doing some preliminary measuring and documenting and checking. Um, so reality of it is we probably could start building a unit office if we wanted to stay right here on this property. We could start building office basically on the back side of this lot. There's enough space and we could complete that structure and still operate out of this building for a office. So there's not wouldn't be a situation where we'd have to go up town and look for, you know, office space or have to go buy property or anything like that. Property obviously is a valuable comm from a school district perspective. So um
019that that is something that we could do. We could look at that if this is, you know, agreed that this office is right back here. We want to keep it on site. We could do that. We could start building, have the building done, move over and then likely just destroy this building. It's probably that strong consideration. All these types of things though are things to consider and pull together. I think in just reality for me is knowing how long it's taken us to do the junior high. I don't mean that to be a a bad saying a lot should have but it takes a lot of time to get a plan together to get everything planned out to get the funding secured to get everybody moving forward. So, I'm looking for the board's direction as
020that when we look at all the things we have in this district, we still got prek that we're looking at. Our other buildings are in pretty good shape um with the addition of our junior high gym cafeteria. Elementary we added on a couple years ago. We're hoping to create some space for the north side by getting prek finished up. High school's pretty good on space. Um we're looking at our student needs first. We've done a in my four years here, done a pretty about taking care of our students needs. I feel like um and I someone could steer me wrong and tell me about this, but when we look at what we're doing moving forward, is this a piece that we need to look at and press as a priority? I can start getting some
021more numbers together on this like what does the cost estimate look like, get a design together, start going that route. Um basically, that's what I want to know from the board. That's something that you feel like we should pursue. I have a question. Yes. When you talk about mold, have they done an assessment of the health of the staff that's in this building to know what what we're looking at here is not black mold, aren't they? We need to know because black mold is a liability that we may be affecting someone's health, right? And that is what we're dealing with. Those are coming out. There's not a person in this room that would want to work in this environment at all. I don't [Music] speak to the issues of anything. We have done some of
022that. Yes, we essentially will But but it's only a matter of time and like you know we're we're just scratching the surface really just aesthetically this building as you're trying to present the image of the district and you're maybe running a new perspective in here. It's not exactly really inspiring to see the covered up by Yeah. But I I guess the end of the day for me it's okay if we get at a minimum we have got to do roof work here. We've got to take care of our mold issue. I know the roof at a preliminary estimate you're going to be over $300,000. You start doing other things to fix the envelope start getting HBAC you're starting to get up into half a million quart million. So when you're doing that, putting a half,
0233/4 million, maybe more into a 100 year old building, we're reaching a point in talking with the engineers and the same feelings they had is starting to really tow that line about is it worth your investig [Music] I can do that. Moving on. Are there any questions with regards to the activity accounts as presented to approve those? We need a motion second to establish club junior high school. Yes. [Music] At this time we need a motion to second and a roll call to In section 122A of local meetings act citing the following exceptions as contained in section 122 to discuss student approve minutes. Discuss appointment specific employees to discuss litigation acquisition. Yes. Yes. Yes. Green. A motion, a second, and a roll call to reconvene the open session. Johnington. Yes. Need a motion. A second.
024to adopt the closed minutes for the meeting held April 24th. Second, [Music] yes. Green, yes. Yes. Motion and second to approve personal recommendations as presented for retirement with the intent to retire at the end of the 2028 2029 school year [Music] resents as a JB basketball coach for the high school. Courtney Marlo as a reading for the elementary school. Kevin Buyers as a coach for the high school. Crystal Overtime for the district for employment. Trent Johnson as a boy coach for the high school as a golf coach for the high school. Mason Cole as a freshman boys basketball coach for the high school. John Bales as a J baseball statistician for the high school as a girls basketball coach high school coaches for the high school and junior high school rights assemble workers for the
025district. Jackson as a worker for maintenance vacancies to be posted. Custodian for the district, head cross country coach, parent professional for the prek center, JB boys basketball coach for the high school, a reading aid for the elementary school, fishing coach for the high school, and a float nurse for the district. [Music] Green. Yes. Yes. Steve Robinson. Yes. Bradley. Steve Young. Yes. Yes. We need a motion to second and roll to approve the purchase of the 48 located on Third Street. Second. Steve Young. Yes. Yes. John, yes. Robinson, yes. Yes. Yes. Having completed the items on the agenda, I get a motion, a second vote to the next meeting for Tuesday, June 24, 202. [Music] Yes. Robinson. Yes.