001I aliance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible with liberty and justice for all. Let's go through roll call. Katie Casey here. Joel Johnson here. Natalie Mailfeld here. Joseph Quinn here. Tom Schwarz here. Mary Shufeld here. Ali Stanberry here. All right, that moves us on to consent agenda. Uh motion to approve consent agenda items. Motion. Second. Johnson, yep. Shoefelt, yes. Stansbury, yes. Schwarz, yes. Casey, yes. Mailfeld, yes. Quinn, yes. That'll move us on to item number four. I do not see anybody has signed in to speak. So that moves us on to uh some recognition I think that we have here today. So I will turn it over to those looking to recognize. All right. Thank you. I'm [laughter] up. I
002wanted to uh take this opportunity to recognize our girls volleyball team. Uh ladies, could you stand up, please? I won't call you out by name. I'll just have you stand up. Okay, so these are some representatives tonight. Other girls had some prior commitments and couldn't make it. But in the past two years, our girls volleyball team has, and I wrote it down to make sure I didn't miss any of these accomplishments, back-to-back conference championships. They had one conference loss in the last two years. They had a first place and a third place finish in the conference tournament. And that's going against the big side where you're playing Huntley and you know, the big schools. So to accomplish that is fantastic. Also, uh, they had a red out fundraiser. We have a faculty member who has
003a sick family member, and they held a a red out fundraiser and raised just under $2,000 to present to that faculty member. So, that's our eighth grade girls volleyball team. Congratulations. [applause] And your coach, Mrs. Sarn, by the way. Yes. Congratulations. [applause] So now it is customary that each of you give a speech. I am totally kidding. But if you if you guys want to come up and take a picture with Mr. Yeah, be a great idea. Mr. I can take you. Okay. [laughter] I'll stand next to you. Here we go. Well, congratulations. [applause] Yeah. So, this moves us on to reports. Now, for those that are here that received recognition, you are welcome to stay to go through all of our [laughter] I mean it is fun. It can be insightful. Yeah. Yeah. Okay.
004So, we're going to go through reports. Stop me if you have any questions on any of these reports. And so, 51 revenue and expenditures report. 52, fund balance comparison report. 53, end of fiscal year fund balance notifications. 54, special education revenue expenditures. 55, impact fees reports. 56 impress reports. That moves us on to 57, administrative reports. and I turn it over to Dr. Clint Flint. All right. Well, welcome here tonight. Uh, couple things just to touch base on. Probably the one thing that uh we've worked on since our last meeting was our special ed evaluation we'll be doing between both districts. So, we have American Educational Consultants coming in. Uh, they will be going through our special ed program at both districts. Uh, I've sent I think I sent the link out to everybody. I've
005sent it out to the teachers as well as information that's going on. And what we're looking for is just, hey, are there areas we're weak in in special education? Are there areas that we need to improve in? Are there areas that are understaffed, overstaffed? Um, what is the way to be the most coste effective in running these services for our students? So, we're looking to improve. We're looking to make uh greater efficiencies. Um, we have started sending them all the information. They will uh gather a lot of data from us prior to coming. So right now, uh, Denise, myself, the principles are busy getting all the data that they're requesting. Uh, we'll send that to them and on November 12th, 13th, and 14th, they will be in our district as well as district 157, um,
006doing various things. They'll be meeting with teachers, uh, they'll be meeting with administrators, uh, parents from the special ed program. Um, they haven't told us to this point how to go about and find the parents or or put an invitation out. So, we'll find more information and get that out to the public as well. Uh, and then after that, they leave. Uh, and then from the starting point where we're at now, it's 9 to 12 weeks. They put everything together, a comprehensive report, and then they submit it to the board of education with the recommendations and uh they'll give us something to talk about. Once approved, it'll become a public record and it'll help guide us as we go f forward within that special ed program as to where we spend our resources. How can
007we combine maybe some programs to save money? We know transportation's one of the areas that we're looking at saving significant money in. Um, and so we're looking forward to hearing what they have to say and uh kind of looking at through a different lens. Uh, so that is where we're at. I will update the board each meeting on that. Uh we we're going to talk a little bit more about some of the building maintenance going on, but I think we're going to wait for that because there's going to be a report from the building and grounds committee uh as far as life safety and some of the other things that we've been working on potential bonds. And so I'll I'll leave that till we get to that point. Great. So around a January February time
008frame for that report to be I think that's what it sounded like. Um, not sure how the the holiday will maybe prolong that a little bit, but I think after they get done in November, at that point, they get back together. Uh, the the consultant, our main consultant was a former special ed teacher at Evston. Uh, went on to be a principal. Then he was a superintendent at one of the suburban schools. He's out in Ohio now where he was, uh, became a superintendent. But then they have speech pathologists. They have special ed directors. They have all these different people that they kind of get together, look at everything, and then put the report together. Okay. Y great. Any questions? Dr. Thank you. That moves us on to 572, assistant superintendent report. And uh Dr.
009even everyone. The uh A5BLA team um we're gathering materials from vendors to review and determine if uh if we're going to go down a path of different or keeping our same ELA programming for K through 5. We're still working through that. It's going to be a slow process to make sure that we don't miss anything and the standardbased report card team um we're able to identify a date that we can all get together and start working on the three-year plan. So, we're really excited about those two items. Great. Any questions? Thank you. That moves us on to 573 SGE Principal Report. Principal Pitman. Uh, thank you. Um so uh curricular wise uh on October 1st um our content team leaders uh we met um we looking at all the data and looking at um drafting
010you know two to three measurable goals um for this year. Uh when we looked at all the data uh we identified uhformational text um as a key area uh to to look at for our ELA um kind of emphasizing comparing and contrasting um as well as evidence analysis. Um in math uh we determined to look at uh numbers and operations and also fractions um to work on one of our our goals. Um and then uh the next meeting which is actually tomorrow after school um we're going to be um doing those goals or uh measurable goals. So we will have that um hopefully um by the end of the date uh tomorrow. Um and then I also included who our content team members are. Um so um they are go-to people in the building. Um
011so if other staff members have questions um they can go to them. Uh celebrations um October 8th, we had our teachers night um working with our PTO and so we had staff uh there helping out um serving the food. Um good thing they don't they won't they don't quit their day job but um we had a good good time. Uh PTO members were there helping out. It was good to see the kids and their families there. Um, and uh, it is a fundraiser, so McDonald's know if they do uh, donate back to our PTO. And I I hadn't heard the initial amount, so I don't know if we know yet. So, um, just over $800. Okay. $800. So, yeah. So, it was that was a good time. And, um, so it's good, nice, easy, you
012know, money. And like I said, saw a picture there and thanks to our first grade teacher dressed up as the apple pie. Um, I think she really was probably the only one that could fit in it, but No, Mrs. London fit in it. Oh, Mrs. London, too. All right, good. That must have been later on. So, it was second, but uh so yeah, so it it was a good time and uh we really appreciate the PTO um for helping helping us out. [clears throat] $800 could buy a lot more apple pie suits. Ken, thankfully we didn't have to buy that one either. Really? It was donated. It's theirs. It's McDonald's. Oh, it is McDonald's. They have apple pie suits. Yes. I want that. Um, so I I do have a question. When you when you
013talk about uh these these priorities, these measurable goals, which I think they're terrific, but how do you how do you drill down to like how did it become informationational text as a key area of focus and how did uh numbers and fractions become? So we we took all of the information from the from last year and so we can drill down those specific areas. um that will tell us. So in one of the reports you can actually do an evidence of analysis of each standard um when you take the A test and you can see how you did as a a school you know in either third, fourth or fifth grade in either ELA or math in those specific standards. Okay. Um and you can see how you compare to um the district and then
014the state as well. So, um, and you can actually go back and look at three years of that data. Okay. And so, um, that's what we we looked at. Terrific. Thank you. Any other questions for principal, right? Thank you. That moves us on to 574 RGs principal report and principal Tubbert. Good evening everybody. Um, Mr. Mr. had a great segue there for for me as well because we are looking at that state report card um and gathering up that data and making for progress towards our our SIP goals which we talked about during the August meeting and present to those to everybody here. Um we are meeting with our content leader teams as well to help um have them support our classroom teachers because we are learning a lot of new things um and that
015can be overwhelming at times. Uh and we're doing things like walkthroughs to make sure that you know we're doing what needs to be done in reveal in UFly and at XL, but also if folks are struggling with those things, get them the support they need if it's more training, some mentorship, some extra support at the level. Uh so as we're doing all that, we're also taking a look at how uh we're utilizing our win time, which is new this year in math and ELA, uh and getting kids the extra time in that tier 2 intervention to help support them as they grow. Uh which we're seeing some great growth there. Uh we did get an unofficial peak at our state report card for this year. um it does come out at the end of the
016month. I'm excited to report that we are back to being commendable uh which is amazing but as we're in that SIP uh cycle we have to continue to be that through the next four years. So in 2028 we have to maintain that level if not better. And our goal is obviously to be better. So uh that is coming up at the end of the month. You you know pull those report cards. I'm sure there'll be good stuff there. Uh and then we our celebration was the pengu. We have an awesome student council headed up by Andy Ne and um Maggie Elliott and they had a great little committee here uh that raised about $500 for the local Stardust animal sanctuary in Richmond and the kids compete against each other at grade levels. Our second grade
017team won, therefore they got ice cream. Wonderful. Um so it was good times we had by all. It's a great thing to do annually. They are looking to change it up uh to see if there's another local group that would benefit from our school support. Terrific. Any questions? Thank you for your report. That moves us on to 575 NMS report and principal precinct. Good evening again. Um, so one thing that's happened with curriculum wise that is kind of exciting at NPIC uh is our seventh grade uh ELA classes reading a book called The Running Dream. And in in the book, the main character loses a leg after an accident, has a lot to overcome. To try to help the kids with that, u a former NMS student and an RB graduate, Justin Braden, is is
018a little kid who was in an ATV accident years ago and lost uh four fingers on his dominant hand. And Justin comes in and speaks to the kids and he is phenomenal. He is, if you know Justin Braden at all, he's the type of kid, you know, before the accident, when you talk to Justin, you're always left in a better mood. He was always in a good mood. He's always smiling. He's just a great, great kid, and he has a good way of catching kids attention. They react to him. The kids do not mess around while he's talking. They are focused on him. He's very likable. uh and he shows them his injury and everything he overcomes on a daily basis. And I think having the the middle school connection and the RV connection, kids
019really react to him. And so, you know, I hope he pushes it further than just with us because he is that good. Um so that brings a real life scenario to the kids with a local kid and overcoming it and uh you know, speaking with the teachers, it really drives it home when they read the book after after hearing Justin speak. So that's really fun. We just did that um a couple weeks ago and he's he's outstanding. Um our school celebrations, I mentioned the volleyball team. Uh also our seventh grade class had their trip to Timber Lee. Uh they did not stay overnight uh this year, which the staff was in a much better mood the next day. [laughter] And they were had a little more energetic after only spending a long day with the
020kids rather than an overnight trip, which the last few years when they came back from that, they were everyone was exhausted. So, that went over really well for a long day trip. And I mentioned last time that the back of the building um look has been completed. Uh I included the the prior picture with the blue um uh plywood that we had and just kind of a before and after shot there. And then what we've done with the doors coming in and just trying to make it, you know, look better as you drop K. It's where our main drop off point, you know, for all of our students. And so that has been uh finished that and Mr. Link has been outstanding to work with on this and as you know does a great job.
021Um we're very thankful for him and all that he's done and wanted to include those pictures on there. Yeah. So my son and a bunch of his friends that day that Justin came and did his presentation. I think I was taking some of them to football that day and they were all talking about how they met this this YouTube superstar and he had this amazing story about his four bigers and he had signed a whole bunch of their stuff like one kid had his hat signed by him. So anyway, they absolutely loved it and then it's sometimes hard to grab the attention of children at that grade. Uh but even my son was fully in tune with what he had to say. He's great. Yeah. So, any questions for Principal Griezmann? Can I ask what
022the motivation for changing Timberly from an overnight to a day trip was? I think it was just too much sanity. I think s I think the kids Yes. [laughter] No, you know, after a while, I think too if you've been doing it for 25 years, I think that's about enough. You know, I think that's you get a little more tired. Uh, but I think just the the next day, I don't know how productive it is if the kids are up all night and then you're just managing emotions the next day, you know, so they seem to hold it together longer. I heard there was less crying [laughter] then everyone was so so tired, you know. Yeah. Did the teachers or the chaffron say they felt like the kids got just as much out of it
023as a day trip versus an overnight? Yeah. And and I think that it was popular enough that I think that's what they say. They didn't feel short changed. Good. Because they don't do anything the day after. They just they sleep over and then they go home the next morning. Or is it like a two day where they It was a Yes, they did activities the following day as well. So I I don't know that every kid went to bed at exactly lights out earlier years. So they may have been up pretty late. Thus the chaperones were up late and so the next day it was just how much are you really getting out of bed when you're so tired? Yeah. The older girls were wondering why that changed and that's not She should have to
024stay, too. [laughter] Have to. I see. I see. So, it sounds like everybody might be happy. I think so. Yeah. All right. Great. Well, thank you. That moves us on to 5.8 transportation report. Yeah, we did have Poya request um responded. It was just uh internet media. They generally will foy us for how many teachers we have in a building, you know, all that different how much they make, how many years they've been there. So, we we pass that along to them. Okay. And any updates on the transportation report? No. As far as actually, let me ask you as far as specific to No, just Yeah. Oh, I I can add this to it. So, you know, just like we're going through um we've gone through our academic programs and evaluated them and looked for
025efficiencies. We're doing it through special ed. We're doing uh transportation this year as well. Okay. Um we're looking to cut a significant number of buses from our fleet and then have an optin for transportation, meaning that right now uh we're one of the few districts, but we just if we have 1500 students between the two districts, we set the buses up. So, 1500 kids can ride. Yeah. And we know that um many of them will never ride it. And so, we're going to ask parents to notify us through registration this year, you know, if they do need the bus service. That's not to say if your child needs a bus ride home and you're not signed up, you can't get one. But what it's going to allow us to do is condense our our routes
026down and uh save significantly on the amount of buses we need. So, we're working on that. I've talked with Tom and uh I guess he does this at his place of work and uh we'll be looking at that more towards February when we start looking at leases. The one thing I have heard is that bus leases, you know, it used to be that they were pretty standard every year. They didn't really go up much. They've almost doubled now. So you might be going from 300,000 up to maybe five 600,000 a bus for over x number or for a lease over x number of years. So anything that we can counter the inflation and the other things that are hitting us with these buses uh by reductions will be a positive. But the bus numbers have
027just gone crazy as far as the lease costs going. Um I mean they're right around the 70% from 5 years ago. Yep. So 70% of an increase. Yes. So like for example, do they still use residual values for the ines? So you know worth today this is what it's worth 5 years from now and now you have to pay the difference. And so what we're saying is that the value of the buses have increased so much that the residual values have they actually use fair market value. They use fair market value. Yeah. Okay. Oh, so they're predicting the fair market value. Yep. Five, six years from now. And so that's why we usually leased, well, originally we only did one year leases. Um, and then we'd sell a lot of our buses or they'd sell
028them to Johnsburg or Hebrin. And then we did two years. And now the buses we've had now five. Are we on our fifth year? Are six. Some of them are six, some of them aren't. We kept doing one year leases. But as we do that, you get to a point where, okay, now all the brakes need to be done. All the tires need to be done. So now the lease is becoming less affordable for you because you're having to do all this maintenance. So we're going to go out, we've been with a company that has been um a standard for us. Uh there's two other companies. Uh we're going to investigate everybody we can for the best price uh the best package we can get this year due to those high costs. Um, it will
029also free up bus drivers to instead of running routes, we could use them now to do some of these uh special education routes uh instead of using taxis or third parties that are very expensive. That could be substantial. Yeah. Yeah. So, I see on here you have 26 full-time, one part-time, two in training. What's the magic number that we're looking for? We have seven now, don't we? We hired seven because we have three re retiring and we were short several. So, we're kind of right now I think we're fully staffed once we get these seven through. Okay. Um and we'll evaluate that as we get closer to making changes in how we're going to manage the transportation fleet. Very good. Any other questions? I just want to say that uh I I appreciate you looking
030into those uh efficiencies. I think that's going to be huge. And thanks for your help, too. And u and I'm happy to help. and uh and as well as the reaching out to multiple vendors. I think that's huge with a with a lease. You don't have to do an RFP. Um so it's really important to reach out to multiple vendors and look at multiple options from all the different lease companies. So I'm really happy to hear that you're doing it. Yeah. Yeah. This is definitely the year to do it. So yeah, terrific. Uh any old business? Old business. Right. All right, it moves us on to new business and an update on the ISB resolutions. So, the ISB resolution committee, uh, I believe you have those resolutions where you Okay. Yeah. So, you might want
031to I don't know if you want to talk about it or if you want everybody to look at them, um, and get Are you the delegate? So, I think what we've done in years past is we'll take a look at it. Yeah. And then we'll send out like an Excel sheet or some sort of like survey monkey and then you just choose the uh your votes on the resolutions, right? And then those get brought down when we go to the uh Yep. to the conference. So that's what we did last year. I think we'll just do a safety. So I do have a question. Um hold on. It's the school bus safety funding. you're I'd like to make the door brain on it because the school bus safety I get where they're coming from and
032mandating by July 1st 2031 for a three point you know standard seat belt and all that. I guess my question comes down to is yes I understand the safety concern. What about, you know, when we have prek, we have kindergarteners where they that the neck portion of the belt are is it adjustable? Are you are we going to be on the hook for supplying booster seats? Do parents have to bring booster seats? How how does that all work? I think a lot of that's going to get tuned up, you know, the closer we get. There's a lot of controversy in seat belts on buses. you know, when you go to these meetings, transportation meetings, it's um you've got a lot of, you know, people concerned about evacuation, right? You got you said it perfect. U
033harnesses or, you know, for kids that are under four years old or seat belts and how do you evacuate a bus quickly? So, I think I think you're going to see a lot of uh things get fine-tuned as as we move along. So, I mean, for that to be the target, that's great, but there's a lot of things that need to be accounted for, which is um you use an evacuation because, you [snorts] know, if you've got a bus full of, you know, young kids, you know, that that creates an issue, too. Um and and historically that's been, you know, some of your your bigger tragedies is because of um you know, issues evacuating the bus. So, I think you're going to see that change a little bit as we move forward. that and like
034say everybody talks about the uh potential issues with uh seat belts on buses. Illinois has tried it before and it didn't work out well uh a while back and that's why you see the the bus seats are close together and really tall right is because they don't have the seat belt so I don't know again we'll have to wait and see what the state does [clears throat] and so and and like you say that's called compartmentalization which has been the standard since school buses were uh kind of standardized in the 70s [clears throat] and it's and this has been something that's been talked about for a really long time and I think um one of the manufacturers bluebird is making seat belts on school bus is standard and I think that's you know fueling a
035lot of this uh conversation as well but like I say at the director's meetings and things it's you know it's talked about all the time and it's kind of 50/50 usually uh people with experience in transportation decide on uh the side of no seat belts on buses because of the evacuation um you know requirements and and they need to get out fast well and The resolution itself, just to be clear, is just about the funding for that, not the actual implementation of the we're we're saying we'll go to it, right? Yeah. No, it they've already enacted the bill. So, by 2031, we're supposed to have seat belts one way or the other. This is just setting up a grant for those schools that can't afford which is right. Any other questions? All right. Fine-tune the
036the learnings of those resolutions and we'll have the uh survey sent out here shortly. Uh upcoming levy information. Yeah. So, we're going to go over this in just a minute. I always kind of go through it. Denise was kind enough to put together a really good worksheet that explains it. We're going to look at a couple different things, but again, I always say this is our this is our income. Um a lot of times this is it. We don't get any additional money that through the year other than some grants and federal money, but this is the bulk of it. Uh so it's important that as we go through it, Denise will show you what uh right now CPI that they measure the levy amount on is at 2.9. Uh we don't know what it
037will be when they actually pull it to to run tax as it goes up and down based on your EAB. So although we're going to be at 2.9, you could be at 3.1 when the levy actually comes due. So I'm going to pull up the actual uh worksheet and I'm going to have Denise go through that with you. That's not the right one. So you actually have three files. One of the files is your truth and taxation timeline, which we are not going over the 5%. But we still have to post the truth and taxation timeline based on our board meetings because there's a window that if we were going to do the truth and taxation that we had to have put it in the public notice. The one that Dr. Lynn brought up is
038the tax uh levy key facts and information. If you have any questions on that, you can read through that at your leisure. Um any questions, just reach out to us. Yeah, it's a it's a very good document. It really explains how we come about the amount in the levy. Um the third uh piece of information you have is the actual tenative worksheet. Now uh there are two highlighted in uh yellow there two highlighted um amounts in yellow. The first one is is uh the EAV per the county assessor which is 568 million as of 9:30. They did update it today. We're at 584 million now. Um, so in November, we'll be updated uh that that cell will be updated with the most current information that we have. Like Dr. Lynn said, our CPI is 2.9%
039as of December of 24. Um, and then on the uh left hand side in gray, this is what our extension was last year. Um so that was our our 2024 levy extension based on education fund operation maintenance transportation. So [clears throat] that is our starting point. So that take the gray times the 2.9 of the 5% to come up with the middle section in blue what we are thinking we're going to get based off that based on that EAB. So, it appears that we based on the 2.9 uh CPI at $568 million, we would only see $34,000 of new money. Okay. Obviously, that's going to go up for that because our EAB has changed to 584. Um so then the green section at the on the right hand side is us going above and beyond
040that projected uh 2025 extension because we or I'm because we want to go above and beyond for when that EAB changes again. We have to tell um the county in December what we want uh in that EAB will continue to change change until March or April depending on when everything closes with the state multiplier. The reason why we want to go above and beyond is because we wanted we want to uh capture everything that we can that we're over the under that 5% mark. So that's the reason why at the very bottom it says it's 4.95%. Um because we we can uh either take CPI or we can take up to that 5%. So I'm I'm uh that green section is taking us up to 4.95%. Um and actually I made a mistake. The new
041projected new money is not 34,000, it's 457,000. Um [laughter] so that so if everything was stayed the same and we filed this levy, we would get $457,000 of new money. But like I said, that EAB is going to change through through uh end of March, early April. So we want to make sure that what we set our what what we agree on in December is going to capture what is going to fluctuate after the new year. Yeah. So that that 4.9, we don't ever expect to get that. Um the 2.9, as Denise pointed out, will go up because EAV is going up. My guess is unless something happened significantly, it's not going to go down by spring, but it might go up another, you know, tenth of a percent. And we want to capture that.
042The other thing I always bring out when we talk about this is um a lot of times there's a a misunderstanding of what the levy actually is sometimes in the public in the sense that our tax rate is going to go down again. So if you notice, last year we're at 3.12%. as the EAV goes up, our tax rate goes down. We're going to be at uh 2.85%. But the reason your taxes may go up is not because of the school, but because of your assessor. So that increase is going to be taxed by a lesser amount this year, but it's an increase because my house they're saying is worth more. Yeah. Um and that's a tough thing to Well, it's only going down from 3.25 25 to 2.91. But when the value of your
043home is increased going up 4%, 5%, 6%. Um, it money is money, right? If you're if you're the homeowner, it's it's a tax. But I always do try to explain to people that it's the assessment that we have zero control over that really pushes your your year-to-year taxes up. Um, but again, this is, you know, uh, our revenue and and if you have questions from now until we vote on this, um, please, you know, get a hold of Denise, get a hold of myself. I'd be glad to sit down or talk to you over the phone. I know Denise would be too. The only thing other only other thing I want to mention is in that green section in the middle, you'll see the negative 100,000 and the addition of the $50,000. That's just an
044adjustment. M um we are running pretty thin on the uh IMRF social security. So I want to add another $50,000 to cover it. So at one point we were spending down because it's supposed to be a a flowth through fund. Um and we've kind of hit that plateau now. So I want to ramp that back up and that should stabilize that fund. Um u but I will bring bring this back in November. Um, obviously the EEV will change, so will the projected new money and um the levy request in green. And then we'll do this one more time in December. And in December, you have to vote on it. Um, it's due to the county by the last Tuesday of of uh December, otherwise we don't get any money. That's it's bad. So, you'll see
045this again in November, and then we'll vote on it again in December. Terrific. Thank you. Any questions? All right, that moves us on to approving the proposal for the 2026 roof replacements at NMS. Yeah. So, this is something that uh we do each year. If you take a look and I'll pull it up. Uh I believe we have the NMS roofs and the sections of the roof on itself. We maybe we don't on this one. So, it's the one above the AR roof 16. Yeah. So, a as you see this, what we do is we kind of look at a schematic of NMS because that's where we've decided that we're going to put our time and our money into because the roofs are the worst there. Um, and we get a $50,000 grant matching from
046the state. So, $100,000. Uh, and with that, you don't get a lot of roof. And so, we've taken some of our money that we've set aside, we've saved from the increase in the levy, as well as other things and the efficiencies we've made. We've been doing these roof sections every year and we've started with the small ones. Uh so the one that we have this year is which one do we have set up this year? Is it 16? It's the one above the Yeah. Okay. So we're going to do 16. It's in bad shape. Uh but after that, you're going to notice there's really no small sections left. Okay. And if you go down to the estimate below the roof, this is what we put together with W in our long-term facility plan. Um, you'll
047notice there's some some cost of what those roofs could be. Uh, which ones should be done. And it gets very expensive now. You're you're going to start looking at 600 700,000 close to a million dollars to do certain sections of these roofs. And they're all out of date. They're they're well past their 25 years um and need to be replaced as soon as possible. So you see starting in 23 the roofs that we did uh and then all the way through 20 uh 26 is marked in purple at that one and we will continue to do that. Now the building and grounds is going to talk a little bit more about how we plan to finish this building's roofing off as well as do some of the other buildings when we get to that. But
048for now, we would be asking the board uh for approval to go out to bid. And the estimated price this year, if I can pull up there, is about $192,000 for that section of the roof, 50,000 of that will come from the state of Illinois. Um, and I I would encourage us to do that to keep on with our our maintenance. Okay. This is something I have a question about. [clears throat] It's just I'm not used to seeing the um like design contingency and the uh soft cost Yeah. contingency. So um it's just a little bit different than what I'm used to looking at. Yep. So I just I [clears throat] kind of just have a question on how those things are are calculated. I mean I understand contingencies as we get in. Maybe we're
049doing an investigation on the roof. We find some things. We got to do some testing. Yeah, I get that. But so the contingency fees and the the fees, the testing, the printing, all of that stuff, they base it on square footage. They base it on what they think they're going to have to be out here to handle. Um it Wol charges a flat fee. Um you see there's 10% in there. Uh we don't use the contingency very often. The the plans that Wol has put together for our roof are pretty much right on. Usually, if we dig into that contingency, it's because they're up there and there was another smaller section that was having problems. And so, okay, we've got the 16,000 planned in it. Let's take that and do this section over here. Doesn't
050mean we don't get up there, pull the roof off, and find out, oh, all the drains need to be replaced. We need to do different things like that. So, they put a 10% on everything they do. Okay? So this is this is just a an estimate of hey, you know, be expected that if worst case scenario, right, we'll spend this. But if we don't if we re- roof, we don't find any rusted deck or any issues, we're not going to, you know, we're not going to spend that money. Correct. And I Okay. And the decks from the cing we've done, and we've done a lot of different cing tests on these roofs, the decks are all pretty solid. Um the drains are the issue as they always are on old roofs, and we'll get that.
051they may have to put some uh you know build up the insulation a little bit for drainage. Uh but my guess is my experience with both districts with W is we'll come in pretty close to that 160 um and probably won't have to use that contingency. Uh but if we do we we budget it in so we're not caught off guard. So then that's and that's the primary purpose for the contingency numbers is to get that like budget appropriate. Right. Right. Okay. Yep. And then when when this does go out to bid, um, you know, they'll probably have a place on the bid form for like, you know, square footage, price for deck replacement, things like that. Secure all those numbers as part of the bid. Exactly. And then after the we get the winning
052bid, we'll bring it back and before this project even moves forward, it's got to be approved by the board of education. So this is kind of like, hey, it's okay. These are the numbers to go out and seek that bid. Okay. And then as we're approving to go out to bid, will we see the bid package before it goes out? Yeah. Well, the bid do we package? Um uh that will be uh W gives us the bid package. We put it in the newspaper and then they put it through their um Dropbox. Um and then you'll see the winning bid and the scope and stuff like that before. Well, we certainly can get it to you. That's not a problem. Yeah, that'd be great if you could share the the bid package before it goes
053out. I'd love to see it. Yeah, I think we'll probably end up doing this in the next two weeks then. The bidding of it. It sounded like they wanted to do it in November. The end. Yeah. Yeah. So, in November, we'll go to bid for it. Um, and try to lock in. It's a small part of it's it's a small roof and so you're trying to get as many biders on it as possible. Sometimes on the smaller sections, you don't get a lot of individuals to bid on it because it's not maybe worth their time. They'd rather take on a bigger project. So, yeah, we can get that to you, you appreciate that. And then the other thing I would just look into is um you know, bid time. Like I I understand bidding early
054because those summer schedules fill up, but with this being such a smaller roof section, um that's a a real good filler, you know what I mean, for some um you know, you know, companies and then after like the first of the year, you've got your increases all established and stuff it and it just may lend itself to getting a sharper price. And not that I want to wait too long, but you may you may experience some better pricing after the first year. Just something to look at. Yeah. Well, we'll take a look at that. Um because we're going to also go out to bid for a small section at Richmond Burton on the high school and sometimes we'll get the same person coming in because it's enough for them to make it a little bit
055more competitive if they get both. So, what we'll do is we'll get that bid packet out to the board and then uh run it through the bid, see what those are. If we feel it's too high or the engineers come back and say this this kind of is a number they're throwing out, meaning they don't care if they get it or not, then we can pull it back and go back out after the first of the year. Okay. Yep. I'm all in favor for those contingencies being in there. I I see down here 2022 [clears throat] the original Yeah. estimated cost of 121,000 and now it's 153. Yeah. And I don't blame old for putting it in there because when you see year installed 1948, year of warranty expiration 1968, you probably start to get
056a little nervous some of these bids. And so, um, yeah, I do like the thought though because you're right. Um, if you do wait a little bit longer on jobs like these, these can be good fillers and they might bid a little bit more competitively for something like those. Uh, just just a thought. But, um, when were you expecting again to put this out there? or is this I would it [clears throat] sounds like uh it's going to go out early to mid November. Okay. And then uh which would probably I'm going to guess at latest it'll be December for approval, but we'll know if where we're at in November. It it's easy to tell when you have a small group come in and they put a number out there that they don't care if
057they get it or not. Yeah. And usually it's really high then and we just pull it. Okay. So, any other questions? All right. So, we need a motion to approve the proposal for the 2026 roof replacement at Nippers Inc. Middle School. I'll make a motion. Second. Schwarz, yes. Mfeld, yes. Johnson, yes. Casey, yes. Stanbury, yes. Shoefeld, yes. Quinn, yes. Motion passes. This moves us on to 74. Approve the intergovernmental agreement for mutual assistance response to crisis in the public schools of Mckenry County, Illinois. Yeah. So, it's a lot there. So, this goes along and it wasn't planned to [clears throat] go along with it. It just happens to nicely dovetail into it. We've gone to our new SRP, which is the I love you guys training. Um, in October, that Friday we had off um
058the teachers went through two hours of training. Um, the next thing we'll do is called reunification, which is very difficult. How do you get everybody once there's been a crisis? How do you get everybody accounted for? Contact parents, release students to parents and things like that. It's hard for a school district, particularly small school district, to do it all alone. And that's been the conversation we've been having for years with the county sheriff's department, local police, fire, and mckenry county emergency um uh agency. And so we've been meeting and talking about um doing something that fire departments do all the time and they're very good at it, which is mutual aid. So if there was a to give you an example, if there was a fire in Hebrin, Richmond and Springrove would relay some equipment
059and uh personnel to different areas to help support or be available if something else happens. What this is is let's say that we have a serious incident take place in one of our schools. Uh, for instance, if it were to happen at, uh, uh, I always use the high school, there's two or three administrators. We don't know the condition or where they would be at the time, um, to be able to help after it's over. So, we need people to come help us. And, um, Mckenry County would be bringing in uh, different schools would be bringing counselors, social workers, administrators that would help reunite parents and children together. Uh, and all that goes through certain protocols. And so that's what this is the first step in trying to do is put something together countywide so
060that if one school in our county um has a very bad day and has a crisis that every school in the county is able to lend something to that school to help if needed. Okay. Okay. So, that's what we're asking for and uh I will keep the the board updated on this as we go along because I'm very excited to finally see as a county doing something to help each other. Yeah, this is great. And we're looking to have a motion to approve. Correct. Yep. Okay. Y So, do we have a motion to approve [clears throat] the intergovernmental agreement for mutual assistance response to crisis in the public schools of Mckenry County? Motion. Second. Johnson. Yes, Stansbury. Yes, Casey. Yes, Shoefeld. Yes, Schwarz. Yes, Mailfeld. Yes, Quinn. Yes. Motion passes. Can't believe I said all
061that. Words out. Uh, moves us on to 751 and an update from the buildings and grounds committee. All right. So, we uh the buildings grounds committee met last week with Allison and Wool and it was uh it was a great meeting. Uh after the last meeting when we learned about the different types of bonds and I think we were all excited about the u the health life safety bonds potential. Uh we talked about that and talked about the eligibility of our one and two uh priority items from our facilities assessment and um through our discussions we found that most of those projects qualify. Uh so super excited about that. Um the world right now is working on a comprehensive report that will detail out those projects and their eligibility. Um but everything as far as
062um examples of el eligible items aligns perfectly with the things we've been talking about. Roof replacements, road and parking lot repairs, boilers, piping units, fire suppression, HVAC system replacement, ceiling replacements, electrical system upgrades, uh and all of those types of things that are related to uh age or condition and safety upgrades. So, uh, considerable number of the projects that have been identified in our report. Um, again, you know, due to that, uh, legislative change in 24, uh, allowing school districts utilize those HLS funds to complete approved projects, uh, we can do that. The process requires the creation of an HLS amendment. Um, and that's done of course by Wald and that identifies the proposed work and then it gets approved by the county ROE and then goes down state to ISBY uh for approval. Um,
063again, it's a it's a great opportunity to look at. Uh, the only thing to note is that the HLS funding doesn't cover, you know, everything, only the HLS type things. So, uh, new systems currently in place, um, or currently not in place, remodeling projects and building additions wouldn't be, uh, covered. That would have to be, uh, covered through traditional funding methods. The, uh, another exciting piece of the, uh, HLS bond potential is the timeline. So, um, the timelines kind of detail the potential timeline in the, uh, the board packet. Um but it does identify the u potential first phase of construction occurring as soon as the summer of 27 and especially with the immediate uh needs and age of u you know the systems that we're looking to uh replace uh that that extra year
064versus traditional um bonds is uh is also beneficial. So, it was a good meeting. Any uh any questions about that? And we'll hold working on that comprehensive report and we will meet and bring back more information uh next time. It's very helpful information. Yeah, I mean in the HLS funds that's a game changer especially for school districts like ours and for a building like the Brink Middle School. So, that's exciting. I think one of the other stipulations too is that you could use it for things such as boilers. You just can't take it from a boiler and make it something else. Right. You can't upgrade what you have. But if something's denigrated, you can you can you can upgrade it. Right. Exactly. Right. For for exactly we talk about 1948. Our heaters at uh the
065middle school the and the first two floors facing the road, they're all original 1948. Well, you have to replace it with similar that don't exist. And so the money you would be given to replace would be with the newest efficient ones. Okay. Um and so that that's how it kind of works which would be fine. Yeah. Uh and and I think Tom and even Natalie when we were in the meeting it just kind of clicked because everything that we're looking at is really a life safety issue. None of it is like hey let's add a new gymnasium or let's you know do something like that. These are things that just to keep to keep the middle school running. We're gonna have to do this because it's on those boilers are at the end. Uh talking
066with Mr. Link and Denise, we spent about $100,000 at D or at the middle school last year in maintenance. Yeah. Like you know, uh things that we wouldn't have to like getting the boilers fixed again, having parts, all that stuff. And that's a lot of money. And that's just those types of things. And there's a lot of other things in the other buildings, you know, $100 here, $1,000 there. it adds up. So, that would allow that money to stay then in our ed fund and better supply um what we need for our staff and our our children in the buildings. Yeah. So, terrific. Thanks for the update. Appreciate it. Any other questions for buildings and grounds? All right. Do we have anything for close session? Don't have anything. Unless you do. No. All right, that
067moves us on to a motion to uh motion to close the meeting, adjourn the meeting. Um, all in favor Oh, wait. We have to have somebody motion. We got one. Second. We have a second. All in favor say I. I. Any opposed? None. All right. Thank you. saw your daughter at the school today. Yeah, I was in there today.