001Sorry. We will start with the pledge of allegiance. To the flag of the United States, right? And we will go into roll call. Katie Casey here. Joel Johnson, Natalie Milfeld here, Joseph Quinn here. Tom Schwarz here. Maryel, Stanbury here. Terrific. Move this on to item three, consent agenda. We need a motion to approve consent agenda as submitted. Motion second. Johnson, yes. Mel, yes. Schwarz, yes. Shel, yes. Stanbury, yes. Stacy, yes. Quinn, yes. All right, move us on public input and I do not see any public input today. So that will move us to item five reports. I will go through these reports and if you have any questions I'll pause each meeting your questions at that time. So 51 revenue expenditure report 52 fund balance comparison report 53 special education revenue expenditures 54 impress report
00255 impact ease report 56 transportation Okay, let's see. Super amazing. So that's priority which a lot of those have also been taken care of and later the building and grounds team will talk a little bit about how that impacts our long-term facility planning. Um we are also at that point of the year. We just finished today our uh required independent annual state audit and things are looking good there. Uh both Denise and I have met with the auditors and discussed things with them. We're we're in a a good shape. And then uh finally, I sent a a letter home to parents, uh community members, those types of things. It will also be in our newsletter if principles will be sending more information on that. Uh we are moving to the um new standard response protocols
003that are a little bit better. Uh we're going with a a foundation. It's called the I Love You guys Foundation. Uh they're kind of the gold standard for um uh standard response protocols and critical incidents. Uh so we've done some training with them. Uh we are going to have them out October 10th to continue doing training. But I think you'll you'll see that the it's much clearer for students, for staff, for parents as to if something happens if you call hole. What is a hole? And it's very explicit as to okay as an adult this is what they do this is what children do. Um and I think there's four different types of u we used to call them lockdowns. We don't use that term anymore. If it is a lockdown that means it's the
004most serious uh threat that you can have in a building. So we will continue to work on that train with that. Uh the idea is to get people as familiar with the verbiage as possible. Um in December I'll be going to a clinic where we do not but we're going to start the reunification process. Uh and that is the next step in this that we'll continue. We do have a reunification plan but we'll be moving to uh the I love you guys foundation reunification plan. Final thing with that I'll be meeting at the regional office of education. We are working on a mutual aid plan throughout the county just like police and fire do, but it would be all the schools that if we have an incident, let's say at Johnsburg High School or Johnsburg
005Middle School, um how would that impact our districts? How would that impact the other districts in the county? Meaning that we may send some personnel over to Johnsburg to help them in in a situation. uh Mckenry might be sending some Harvard and some we will all have different jobs and then we may be sending something to another school to fill in and those types of things. So that is in the early stages. I think it's a great idea to be able to get all the the schools in the county together and and work so that if one has a problem, we all jump in and help. So that is Thank you. Um does the name Anthony Pon ring a bell? Okay, good. He sent me an email. I just didn't want to reply to him.
006So I think he's setting up the audit for the school, right? What was that? Okay. He sent me an email say, "Hey, reach out if you have questions like where are you?" So he has three or four auditors. Anthony is okay. Yeah, he did say expect a draft sometime mid September. Um I will say that he said that you were very helpful and got him everything that he needed prior to him getting his audit. So just kudos to you. So thank you for that. All right. Thank you, Dr. L. That moves us. Any questions for Dr. No. Uh, all right. Dr. Henry, assistant superintendent. Good evening everyone. Like Dr. L said, I hope your school year is off to a great start and all your kids are tired after the first couple days of school.
007So, just a few updates. Um, aligning academic curriculum. Uh, over the in spring and summer, we did a lot of work on our new curriculum with reveal map um with common. So, we're all up and running on those. And just a quick rundown of PLC's kind of showd standards learning progression and sequence success. Last year we started with some formative assessments. Great. That moves us on to principal precent and NMS report. Good evening. Uh so well the first thing I had was about our SRP meeting. Dr. L pretty much covered that for me. So we are obviously going discussing that too at NMS and as you said we'll be sending out more for parents. Um I have it going out in Friday's newsletter. Um sign up around the building talking staff a little bit. Let
008them know again that we do have our training in October. Uh school celebration. You can have our new staff orientation as well. We have nine new staff members. Uh, and so, uh, we had our tech department. They came in and put on a presentation for them, gave them their laptops, got them set up with Schooly, Skyward tech requests, all those things to try to eliminate their questions for the first few weeks, and then mentors came in, had lunch, and spent the last few hours helping our our new staff get set up. So, that was a really good day. Then, of course, our transitional camp August 13th to 14th is always a hint. Um the kids came in, we had over 20 staff members help, they walked their schedules, they opened their lockers, just helped them
009adjust. And that's something that um is is very well attended. We have almost every single sixth grader there. And that's a big hit every year. Thank you. Any questions? Great. Thank you. moves us on to RGS and principal. Good evening everyone. Uh so on top of ISL and reveal math spring and RDS took part in green plus math training for board graders teachers rather uh to have an additional uh practice for math skills or groups. We also had our candy orientation I should say last week was just yesterday did a little different. We ran it just like our community kick up with three sessions. Uh so families picked their session, came in, had a half hour with the teacher, got to meet ATO, see the building, uh meet other organizations, photo op, get on the
010bus. Um family, they really enjoyed it because it was more intimate, small, and they got in and out really had a great time. Uh and then we just want to thank our soil staff, so districts are helping us out. a lot of projects going on at RBS and it took everybody a lot of time, sweat and some blood and tears but we made it through and the building does look amaz to our to our last issue. So we're going to need performing and that group having had about 20 students as a cohort from our special education cohort. So what happens after that report card comes out is the school building itself goes into a school improvement plan. So there's a four-year cycle you're now part of uh that we have to do certain things. So
011the first step in this is identifying our local needs. Uh so we have formed a leadership team. Uh we are in the process of forming an advisory group. Uh and then we we formed a assessment on what we're doing well and what needs to be handled. That assessment is actually provided by the state. It is about eight different sections and took administratively us about eight hours to complete because we knew Ashure so we didn't have a lot of history. Want to give to our leadership team took us about three hours to go through the whole thing to make sure that we were getting all those pieces that were uh important to do the next part which is cause analysis uh and then go from there. So that was the first step. That was pretty much
012February, March, and April trying to gather all this information, see what we've been doing, especially because Mrs. Johnson and I are new, and seeing what it is that we now need to start to take care of to put in place so that our kids can all succeed, not just the uh so we did form a leadership team, uh which consists of people from each degree level teams, our specials, our interventionists, and special education. and we completed that pause analysis and the survey. So the one piece that is missing is that advisory that they're working to conserve. The next part is screening improvement plan. Uh part of that is creating marles which you'll see in another document that's been provided as well. I'll talk about those briefly. Uh we have done a lot of training this
013year on curriculum in professional development. Uh we've adopted some new curriculum including equipl teachers that have eL students coming to us um ISL reveal map and like I mentioned the gradelex map plus creating audit of our systems are we doing tier one instruction which is instruction for every student in our classroom that we're supposed to be doing all the wondering are we doing all our and then working with our PLC's to make sure we're gathering after we're going to start conducting those quarterly assessments, looking at the data to see where kids are, where we need to be working, how can we get them there. So, this is all part of our smart goals, we have three of them. Um, by May 2026, 95% of all teaching staff implement lab daily one instruction. And then our
014second one is 100% of staff will use ISL at a minimum of 10 minutes per week and have a student. So that way we can see that also we can shorten that time for our assess and then we also have that last year to interventions practice to start with to compile all this data warehouse from last year so we can see where kids are at and how we look that help. So basically we are going to start teaching students here the implementation as well as student data. Mrs. Jackson and I meet with leadership teams. We have an hour each week on Tuesday and we'll look at all things where we start with people. We're gonna share information here to see to get that information done with our teach and we see things happening. We're going
015to do what they teach. Um, additionally we have this year. Um, we are pushing more social into classrooms, but we also have time to help. Excuse me. So, the next more so you can see what the goals are specifically what the activities are and how we're going to try to reassess our goals. It also designates how funding is associated with landings get assigned to a lot of information. It's a lot. Is this something that clues as something that you can you could give the office that you completed or question? I thought the special education was housed at Spring. Um special ed. that include respation that category includes anything. Yeah. Other question. taught me how to use it. um also one of our our PTs there and it passed I hung that up with pride um
016and uh train the necessary staff that would be utilizing it with um you know the students that needs it and um it's working like a charm. Um I've been on it tested out remote control that can the student can handle work themselves. Um it has call buttons and all others. So um it's uh it's working great and it's been in use right away. Um so it's it's great if you ever want to come and see it see it in action. You know if you want to go on it happy on it but it's quite uh something to see and it's very much needed in the building. So we're happy to see that. Um we also this summer um had the finals of the locker that are in the K1 hallway. We had those removed. Um
017they were rusty. They were becoming a safety issue and so those were removed and link the connections. We were able to get that taken care of in there. Um they really opened up the hallway and really made it brighter. It looks it actually it looks really good in there. So glad we did that. Just want to thank Dave Hiller, our custodian, he's just a workhorse. He works hard. He's just does everything and does it. You ask him, he does it right away. So, um, he just really needs, you know, criminals as well for everything that he does in the building. Some school celebrations, the big one is this Saturday. Um, if you are looking for a good time, uh, come on to our back school bash at Corser Park from 4 to 900 pm. Um,
018I guarantee you'll have you'll have a good time. If not, um, I will have you talk to the PTO president about that. But uh yeah, we look forward to that and uh it'll be looking forward to having all the families come and we can enjoy it and start kick off the start of the year. Great. Any questions? Yeah, actually I just thought of this. We're talking about the chair lift and I think because Dr. Linda talked about the emergency response plan and all that. Do you guys identify the kids that might need extra assistance during um some kind of event like that where you are already know which classrooms they're in and where so they can have extra help like to evacuate the building. Yes. Yeah, we do that. So we have a safety where
019the nurses involved counselors and social workers um specific question. Okay, all right business year and then what says ord last year June 30th which is the end of fiscal year and we looked at our audited balances 19.3 million when we went through our budget um we looked at we assessed that it would probably be our budget would come in around n or we have our our fun balance this June 30 about 19.7 million we actually came in at 19.8 8 million, which means this is one of the first years since we've been having these financial things with buildings that we came in $500,000 over to add to to a surplus that we can use them and help continue fixing our buildings. Great. So, that's a very positive thing. Um, now going this year, we have
020to look at some things. When we build our budget this year, it's going to be a little different. The um consistency of federal funding is is very uh It really is a consistency. We don't know sometimes dayto day what that's going to give us as a district. We know what we're titled to um to partner vets somewhere else or they going to um cut back on Medicaid payments which were around $200,000 last year and that was the program that we just started getting that Medicaid going. So if Medicaid isn't paid for then that's $200,000 plus. other things aren't they kind of go back. That's one part of it. Um the other part that and we talked about this before is um the high cost of out placements for special education. Um it's very expensive and
021schools just don't have enough people to transport all students that need to go to outside facilities. So we may have eight students that need to go to seven different places in the morning and we still have to transport all the the students on buses. So schools have to rely heavily on taxis and and outside third party vendors which are extremely expensive. So what we've done this year is we've had um an increase in that and we're seeing another increase in our placements this year. Um, we've added and impacted the budget with, okay, we want to make sure we're going to have a number that will cover any placements that we don't know about right now, transportation, and then also we don't know about federal dollars. So, when we go through the budget, you'll see that
022we'll have some deficits and intent. Um, those are worst case scenario. we always increase expenditures and keep revenues so that we can you know a little bit in case something does happen. So, um I think we're going to be fine when we get the number, but we don't know some of the the issues. We have that 200,000 impressions on pages, let me know. Um, but the one is the one that we the format that we've been using for the past couple of years. Um, each column is a different fund. Um the very top one is your preedited fun balance as of June 30th 2020 2025 for 19.8 million. The next line is your estimated revenues in those funds. The next line is your estimated expenditures in those funds. Um that fourth line is your deficit
023surplus in those funds. And then there's a transfer of $85,000 which every year we have to transfer we have to get the property lease out of debt service because we can't um collect revenue in there but then we have to transfer that to the education fund and the very le last line is your pre- audited fund balance estimate as of June 30th 26 which is about 18.3 couple things I wanted to point out um in addition to what Dr. information that Dr. need you. Um, our interest is still extremely stable. Um, it's not reflected in this budget. Um, but we just don't know when that's going to fall. It has started to slowly fall down, but I don't know when it's going to really really tunnel back to the two%. Um, so like like I
024said, it's not the the amount that we've been receiving for the past two years is not reflected in this budget. So they'll be a positive to the revenue side. Title four grant uh just got funded last week. That is not in this budget. That's another $12,000 that's going to be added. Um and just for your reference, EF funding is now down to 19,000. In previous years, we've got an additional 20 to 25,000. Our number this year is 17,000. In the transportation fund, um those numbers I are not final probation. They came out after that. This was prepared that this was prepared to expect those to go up as well. Um the expenses or the revenues the revenues we're just talking about and then like Dr. Lyn said Medicaid numbers would be increased but depending on
025that they could be decreased as well for now not sure which way it's going to go for the expenditures the main um uh 10 expenditures is like Dr. to special education. Um what I have right now is a look at $974,000 deficit, but that is a able to handle another one or two placement students if they should move in and cabs if we should need them. But like I said with the revenues interest is not being realized. So that uh even though it says 974 which is extremely scary it will not um it should not be deficit and we don't realize all the for transportation actually reflected for 13 games instead of usually just in case there's actually some fiscal year. And then for the social security fund, um we are we are definitely spending
026that down. It's going to be fixed this coming as well. But that $,000. So we want to be between 15,000 and 100,000 for our balance which we accomplished. So then we can go ahead and start doing actual revenue for December. I mean the drop 19.8 to 18.3 I know you cover it. So, so we realize about $700,000 interest just in time and in this budget it's only two. Okay. So, there's $500,000 difference and again Medicaid we realized 100,000 200,000 last year and there's only 50,000 as well. So there is like $650 right there plus an additional one to two students out invasion fund. So there is more expenditures in that line item than currently. Yeah. Well, I believe that this I I think you'll still end up right about where we are when it's all
027done. That's what I can't pity the interest in the economy where you know we don't have interest rates fall out federal funds are put in and um we don't have some really big unexpected placements like $200,000 student that comes in and needs hospitalization therapy a couple bills. So what the budget builds in this year is um money within the budget to handle it. Yeah. Because in the past we have and then when I move in it's not there. So this is involves the worst case scenario. Um I understand couple of things I mean interest rates are expected to fall. So is it going to be% most economist think there's two 25 points between the year with potential third that so let's just assume 50 basis points down between now. How does that Well, if I
028only had $200,000 in for my revenue, what's that bas? That's that's just a number a number that felt if they out that I would say yes, there was probably four and a half and a half. They're expecting pretty I went deeper. Yeah. just to be sure that we weren't expecting 200,000. We really like I went a little bit deeper than Okay. And then transportation the expense is $743,500 is approximately 410. So that's just because when you when they owe you let's say $100,000 857ation is so deserted in their transportation plans and they did nothing until August 15. So this is very what does it take to make that washed number or positive delivery? Like I can we could I can take one or two but actually take as far as go or something like that.
029I can we can take one uh special education out um and I can add in interest at 3%. Yeah I think historically right. So my question is why was it taking that just naturally for for transportation specifically? Um I would take out that 13 payment. Um and I would uh do appropriation. I wanted to figure out what is that. Yeah. Is this something we all expect? I think this year a little difference. There's so many right now not just with the state funding but transportation money but other really know who's going to get funded. And so I think um doing this and and not knowing specializ we can go back and say is this what we know and give you an ide that's that's pretty much set by state what we have to do is
030get those taxis out we got to get those individual like like pick a student drive stream and then come back and then go pick them up. Now, the thing with that and more drivers, we have some advance that we can do that. Um, we simply can't get and all schools are struggling to get drivers. Uh, one thing we are doing and I'm a big proponent of it is that we start bringing students back into take now And you problem, but that's our goal. We did bring students like to add on that. Um we know 157 we do have um so different placements within the building. deliveries. Okay. Is there so going back to that is there state federal assistance for those students and that's reflected in so the federal assistance uh the need and the
031cost years ago the federal system is really important. So we'll say that we give 300,000. Okay, that's huge. But um where it used to be more like okay 250 300,000 that really takes care of a lot of it. Now we're at we need a million dollar. Right. Right. But the the federal assistance is still at 250 to 300. Um and so that's where this uh gets a little bit trickier is trying to predict where we go. Dr. has been working on trying to increase in house. Um I think that's that's the direction we need to go and I think it's better for the student and it's better for the the families that live in our community and have their child in the community. Okay. Other questions or just out of curiosity I was wondering what
032I think is sort of retirement social security is more for support services than instructions reflected instruction. So TRS is in the education fund specifically social security. Okay. And then why are the purchase services on page 12 um why are they disproportionately larger for special ed? that relate to the system and the system and then I saw that the speechological line was play is that currently contracted to serve and so that elsewhere in that we have the credit card still. Yeah. So, we'll we'll go ahead and put that other questions. Okay. So, there's probably going to be an update or two. We get a final copy before September meeting, but we do need to schedule a budget hearing for fiscal year 26 or September 24th, 2025. We need a motion to approve the budget hearing date
033for September 24th 25 motion second meeting today provides expect over the next month. We did today two things. Uh one was the topic standard based reports and putting that process into place. What was unveiled today and what will be sent to you within the next week or so is a three-year plan to move towards potentially standard based report cards. what that three-year plan looks like and we'll be putting this on as an agenda item uh next month in September to discuss it more fully as a board. So currently you you see our report cards for schools and combination of the letter grades and proficiencies things of that nature. What we presented today is that the vast majority of the school districts out there have migrated towards more of a standard based report card system where
034you're really focusing on you know the proficiencies of the students both academically and their abilities to interact and you know perform in class and so look for more information and we'll have a discussion about that next month. We began the conversation today in regards to the grading policy at precinct middle school and I think we're going to finish off our initial thoughts on this subject in September. So we'll have some more substantial substantive information to provide you in September. But just know the idea behind the 9010 grading system now and should it change and what that process looks like if we are to consider changing that is initial discussions and further updates will be excellent. Any questions? Did I miss anything? No. Okay. So through your transition is this complex issues. Yeah. So in a
035nutshell, what I also learned through this process is to have a two or a three-year transition from a current rating system to another type of rating system is actually pretty mobile because you have to have a team in place that can be behind that and can sort of anchor as you move forward with putting the plan together. Then you have a year of testing to see how it works and to see, you know, how parents and maybe a specific grade level um have have acclimated to this or feedback that you would get from them and to the educators in the classroom. And if all that is going well, they're looking to roll this out to remainder of the grades that would be a part of the year three process. And so I think the information
036that gets emailed out to you um in a week or so will better define how that process goes. Other questions? Okay, good. That moves us on to 731 buildings and grounds. All right, buildings and grounds update. So, uh, buildings met three times with B architects. Uh, we reviewed the districtwide facility assessment that you have a copy of. uh primary focus was updating uh you know updating the the project updated completed projects uh completed items have been highlighted and moved to the pound and spreadsheet report um not the that's been moved to the completed projects due to Chris Wes That's an uh we're currently reviewing the future scopes and reviewing potential value engineering uh to break some of those potential project costs down. Uh we're also trying to identify working to identify projects that can generate
037operational savings uh which could fuel future operations and maintenance projects. So three meetings um a lot of good conversations and uh and updates. Great. Any questions? And so a couple things I'd add to that. We've been working on again you know our 10ear life city. So when the board approves either September or October the long-term facility plan which mirrors this Yeah. and then we'll release it there will be priorities 1 2 3 and four and they they dovetail into each other. So a lot of the things that we have tackled in our priority A's and our priority B's have brought down the cost of what we're going to have to fix with the long-term facility plan. So, it's kind of a two for one on that and there's been a significant amount of work done
038with that. So, Alison's here as well tonight. I don't know if you want to add anything to it or you're good with what we've said. Uh, no. I mean, I think the the conversations have been been good at our our grounds and just um continuing on the facility assessment is something that has to be a living document. Um we I think a lot of our conversations have evolved around our you know having any priorities changed just based on what you know Chris sees um from an infrastructure standpoint based on sort of the priorities educationally and things like that. So I believe we've got to a good point where this is a good reflection of that prioritization at this time. Um and then certainly continuing to think about there's things that based on the infrastructure needs
039might be considered more of a really great to have um something like in increasing the amount of air conditioning opportunities within things like that where um you know because there's other learners as it were um but making sure that those things are accounted for um throughout. I think we're probably further than we've ever been on it. Our committee, both family and Tom have done a lot to to get it there. So, great. So, just so you know, the the the calendar that I sign the same. So, we'll be um September or October. We'll have to see when we do the the final long-term facility plan for um the board to approve the presentation of it. But we're right where we should be. radio. like that. So, has done a really good job and um we've
040done several projects with them at both districts and they've been very close if not on right where we needed to be in the number. So, I look forward to a long-term facility plan and you know we'll need to use that information to have some conversations soon around next steps as to how we accomplish much of a long-term facility plan. We won't have a long runway. Correct. Um if we are to go and ask for if that is a decision ask for a bond referendum. We've got a year that really correct. Um so you know our our bonding agent will be here September. Okay. U to do a presentation for the board to give them the latest all the updates, options, and things like that. Just so the board has all that information. Uh she was
041here if you were here at the time uh the day before the school closings for CO. Oh yeah, I was here. Yeah. So it be the same person uh with updated numbers. Any other questions? Right. Thank you so much for the updates. That moves us on to the first reading of press policy updates 119. Yeah. So, these are the first ones. If you get a chance, there's a lot, but go go ahead and read through. Um, sometimes I can't for them is if you skim the the titles of them, it'll give you really good insight. Some of them are just uh legal words, things like that, updating. Uh and every once in a while, if there is a big policy change or something that could be controversial, I will send something out about that. So,
042make sure, hey, let's go through this. Is this what the board wants? We can always, not always, but usually kind of change it based on what the board would like to. So, yeah. Okay. Then this would be uh final press would be next month. Uh yeah. Yeah. Okay. Any questions on this? Very good. That moves us on to do we have a close session? I don't someone else here has anything. Does anybody have any topics they'd like to bring in close session? No. Okay. So they can move past close session and uh go to adjournment if we have a motion to adjourn. Motion second. We have a motion and a second that is all in favor. Correct. All in favor say I. All opposed same time. All right. Thank you. I tell it first because
043it was