Mahomet-Seymour Board of Education Meeting 5-16-22

001good evening this is a regular meeting from the muhammad seymour board of education i'll call it order it is 703 pm on monday may 16th at this time i'd like to remind everyone to please sign in and silence any cell phones i'd also like to remind our visitors outside the door complete the public participation forum and get those to dawn in the next couple of minutes public station has allowed only their public participation portions of the meeting other than those times board meetings are not interactive with those in attendance thank you all for being here and we have hope leon here he here hendrix schultz here mick murray here hennessey mccomb here just a word of explanation we're hearing from both miss hennessy and from dr henrik's this afternoon they wouldn't be here jeremy had

002a family thing that was from late maybe with us let's stand for the pledge please i pledge allegiance of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay board members you had a chance to look at the agenda for tonight's meeting is there a motion to approve the agenda some of the plan for a second second keith thank you mr discussion all in favor approving the agenda say aye aye any more opposed motion cares board members you got a chance to look at the consent agenda for tonight the consent agenda includes several items includes minutes of previous meetings bills to be paid treasuries report personnel changes some surplus items and how to see overnight trips would anyone like to

003remove any of those from the consent agenda for individual discussion can you pull the bills out please pull the bills out okay anything else okay that being said is there a motion to recruit the consent agenda without the bills second and wait can i ask just one question yeah we're surplus seeing 13 or 14 smart boards what does that mean what do we do with them are we throwing them away are we giving them to someone are we what do we do with surplus jared glenn oh jared we lost here no i'm here i'm here sorry about it what are we doing with the smart boards the right surplus so these boards are original to middletown prairie they were given to a couple of um let me think here three of them were given to

004a uh preschool and then there were seven that were given to cornbell fire department the remaining we have four remaining those are going to be used throughout middletown in a couple of spaces that currently don't have anything um these boards um the reason why we're surplusing them is we've been seeing them fail in the other classrooms that they're located in previously and so we're just uh trying to get creatively ahead on those those remember those were paid for by a digital equity grant yeah so these are fully funded already they don't have a use anywhere else in the district quite honestly just because we don't have any measure of reliability with them yeah it's fine if we just want to make sure we weren't throwing away or something oh no no no no they were

005so close too with with the express understanding that there was no warranty with them right like they could die tomorrow that was they understood that so yes thanks perfect no problem real quick agenda this is not included bills yes lamb yes hendricks mcmurray yes mccomb yes okay ken has to be pulled and bills out so let's come back with the bills and i have a motion to approve the bills and i will discuss whatever we need to discuss so moved i see there's two charges for um something to do with water fountain bubblers uh the total for the two is thirty seven thousand dollars can you just explain what's going on there yeah well we use i'll tell you what i think it is we use our money to put in bubblers in the schools

006to put in to put in new bubblers it says it's removing the bubblers existing water fountains with units that had all builders on them some were able to act opponents to convert them to animal follicular the water mountains during total they said that the bubblers the drinking part of it were not acceptable to use so we had them removed once the covered restrictions were taken out we have them back on okay so so we did we did two or three things there one we modified existing equipment to add the um water fillers then we also replaced complete equipment where we had to then we also put bubblers back on some were we kept bumpers but we hadn't replaced okay and about how many uh units do you think we added on we didn't add any

007more we replaced existing locations um i'd have to go back and join those we probably replaced units okay in some capacity thanks okay and the questions on bills okay [Music] no mcmurray yes liam yes keith yes mccomb yes all right we consented to us um and we have some teachers to present we do we have seven this evening so the first stop is jacob weissner so jacob is our new ag teacher at the high school remember we expanded to begin offering the work study program and jennifer worley's moving over into that position and so um we had an ad full-time ag opening jacob meisner grew up in a small town and a family farm in payana thank you illinois near jerseyville for real and after serving is an illinois ffa state officer in 2011 2012

008he attended the university of illinois where he earned a bs in ag leadership and science education in 2016. most recently he earned an ms in agriculture education from the university of illinois and has spent the last four years teaching high school ag at princeville high school he currently lives in laura illinois so we did talk he will have to relocate um he enjoys spending his free time outside working out at the gym or preparing for local tractor pulls jacob is very excited about the opportunity to help grow the mohamed seymour ag program and to work with mrs worley and sender if he will need a minute um developing the first ag department and ffa chapter are developing a first class ag department that's okay so welcome thank you very much so moving on to the

009junior high we have matt shoemaker so matt will be teaching junior high science for us this coming school year he moved to muhammad in 1986 and attended mohamed seymour schools beginning in the fifth grade until he graduated in 94. he graduated from the university of illinois in 98 with the bs in liberal arts and sciences after earning his teaching degree from eiu in 2005 he moved to arizona and began his career in education as a seventh grade science teacher in 2011 he was married and moved back to illinois to be closer to family and for the past decade he has taught science at both urbana middle school and either junior high and real tool he currently lives in muhammad with his wife and daughter his daughter and emory um is a kindergartner and is looking

010forward to going to first grade he enjoys spending time with family preferably outdoors um he considers himself an immature carpenter as he builds decks and finishes basements in his spare time good for you um so matt is thrilled to become a part of our bulldog teaching family and is ready to share his science knowledge and his passion for teaching with his students in the fall [Applause] next up and also at the junior high super excited maddie cinder will be our new junior high ag teacher she grew up in muhammad and graduated from illinois state university in 2019 with the bs in agriculture education she spent the last two years living in troy missouri with her fiance cody morris who i believe is here this evening as well maddie and her fiance recently bought a house

011in seymour she enjoys reading spending time with family and friends and working with her plants maddie's excited to be joining the mohamed seymour school district and looking forward to working with our students in the fall so welcome thank you this is kelsey floyd kelsey is going to join us next year as the district nurse so very excited about that kelsey grew up in geneva illinois she graduated from millikin university in 2012 with her bachelor science degree in nursing and obtained her school nurse certification from the university of illinois in 2019 she has experience as a school nurse and has been an er nurse and worked in urgent care as well all three of those will serve her well in great position um kelsey her husband kyle and their five children layla braden caleb landon and

012charlotte live in muhammad kelsey enjoys spending time with family reading being outside peloton workouts true crime podcasts basketball she is excited to return to school nursing and looking forward to working with the students families and staff of mohammed seymour in the fall welcome kelsey [Applause] oh that's it we're done we're done we're done all right just a minute there'll be an opportunity for the new t-shirts to depart unless you want to stay but before we do that we've got one other group that we want to recognize tonight and uh earlier this evening we got the host down the lobby little reception for retirees and uh and that was nice i'm glad we're able to do that it hardly seems like much for some of these folks that have been with us forever i looked at

013the names tonight there's there's people here that i've known for a long long time and we're going to miss them greatly um and so i'm going to read the retirees and we're going to let you come forward and let you shake hands like your new employee but i think we'll pose for a photo of all the crew that's here okay i don't need i didn't tell you that it was going to be a photo i'm kind of making this up sometimes they let me do that so here we go uh retirees and first on the list is i want you to stand we'll form the group over there by the family glassboard and i want to send you to the corner actually you can come back next month i guess sandy barrel sandy here is

014beth dunlap here yes [Applause] congratulations oh here's one it's [Laughter] you're heavy out of 40 days dr lindsay hall uh kevin was here earlier kim johnson are you still here they knew rita norris laurie polkerbeck tina you're here [Applause] christy seaman i know christy's not here a little too much early celebration i've known christie for one time she like crap she knew i said that's gonna [Music] there you go we appreciate our this group it's a big group going out this year and uh it represents years and years and years of experience and dedication and work with myopia teamwork schools don't and we wish each and every one of them the best in the next few years as they move forward and thank you [Applause] all right now if you're a retiree or a new

015employee and you don't want to sit around for the rest of what promises to be a riveting evening we understand that and you can feel free to head out thank you everybody thanks everybody all right uh donations i let's get by donations uh communication time pto when you want for the pto any representatives anybody have a foundation report i do okay um foundation would like to report that wednesday evening his senior scholarship awards night and we'd just like to say congratulations in advance to all of our scholarship learners and we'd also like to pass on our sincere thank yous from the foundation to all of the retirees and dr hall and also the foundation like congratulate the class of 2022. and we wish you the best and that's what i have for tonight send back

016our thanks to the foundation for all they're doing scholarships is always a big undertaking and it helps a lot of our kids and it is amazing if you've never been to even if you don't have a senior it's fun just to show up and hear the number and the amounts of the the money that folks in our community make available to graduating seniors or the scholarships they've applied for from schools that they're going to it's just tremendous to see what has been being made available to our graduating class and a lot of that is local businesses local folks folks in the county and then of course a lot of it comes from the educational institutions or the or the the courses of study uh that they're going to and it's just fascinating to hear all

017right visitors i knew we had okay tonight we have three visitors that have asked to speak uh you'll have a total of five minutes if you need that there'll be a countdown timer i will try to warn you when you're at a minute or less that's sometimes difficult to do but we'll do our best to do that but remind everybody that we need to keep comments positive especially as they relate to other people students district staff or just people in general it's good to be kind and not a signal but single people how to make this stuff so i appreciate that don if you're ready uh we'll start with nicole as you said my name is nicole fredman my pronouns are she are they and i'm the director of operations for uniting pride of champagne

018county we're the local lgbtq uh class nonprofit organization produces our annual pride test you might be familiar with we also run support groups for community members of all ages and we provide educational training for all kinds of groups like businesses healthcare facilities space groups community groups schools and more we also host a variety of programs and events throughout the year and one such program is our annual queer prom for teenagers in our area we just hosted it a couple weeks ago and i am here today because i wanted to brag a bit about some of your students um after the serious and unfortunate bullying incidents at mohamed seymour high school last fall our organization looked for all kinds of ways to make a positive and healing impact on the students of this community one of

019those ways was to invite interested students from muhammad seymour high's gsa to be our prom committee and several of your students answered with an enthusiastic guess and the work they did on this program was truly impressive and inspiring they chose a theme designed decor came up with ideas for activities at the event for what to put in the gift bags the kids got to take home and then they made an amazing educational slideshow that we projected throughout the event knowing important members of the lgbtq plus community and sharing a bit about why each one was impactful to the world at large in addition to all of that amazing hard work they also acted as ambassadors at the event and that's not even something we had talked to them about beforehand they did that all on

020their own we watched as your students walked around um talked to kids who didn't seem to know many people they handed out flowers to cheer people up they got the dance floor cracked and pumped let me tell you overall they just brought a beautiful and joyful energy to the whole event and it's moments like these that make all our hard work feel worthwhile the importance of programs like these cannot be overstated for kids in our community who may feel isolated or alone who are left sometimes to choose between keeping their identities hidden or face regular bullying who may feel like the things are hopeless for them and they are unable to envision a better happier future this year's event brought teens together from 36 different zip codes and 11 different counties and that's a big

021part of what this event is all about i think as adults we all remember that moment when we discovered that the world was much much larger than the one we'd spent our youth in and he was going to college or just moving out and getting a full-time job or whatever it was for each of us it fundamentally changed the way we saw the world moving from the small circle of our youth to the massive globe that is life as an adult and an event that brings this many teens together from all over teens they've never met before never knew existed teens just like them who've been made to feel ashamed of who they are in some parts of their life but can exist fully and proudly for this one night events like these give kids

022a glimpse of that larger future and it fills them with hope and they do it in a safe environment surrounded by affirming adults who pass background checks and are mandated reporters and work with kids as their job and who have kids of their own adults our organization knows well and trusts importantly most of these adults are members of the lgbtq plus community and so they also serve as role models for the kind of life these kids can have the opportunity to live these teachers and professors these small business owners these people who work in city government or in local non-profits these people who are doctors or lawyers these people who came with their partners their husbands their wives modeling healthy stable fulfilling queer relationships these people showing these kids the way to the kind of

023life that they're dreaming of but sometimes might feel near impossible to make a reality but here that reality was right in front of them and so once again i say thank you to the amazing students from muhammad seymour high school who stepped up into leadership positions and helped make this night such a huge success we've already heard from so many parents of attendees that their kids came home beaming and raving about how wonderful it was wouldn't it be amazing if queer kids could feel this way when they came home from all of the events that they participate in just a reminder united pride is still offering completely free training to your staff faculty administrators and students to try to create this kind of joy for all children in everything your schools do and while we

024regularly go into schools all over champaign county to deliver this kind of training we've yet to be invited into your district but our doors will remain open when you're willing to have us we are happy to come we want kids to feel the way they felt after our event after every day at your schools you want to help make the norm and it's up to you if you feel the same way thank you thank you next is last word last time i spoke here it was about my experiences in the school system about 30 years ago that speech was unprepared and definitely emotional today i did prepare a little bit so that i can explain what that child saw all those years ago as adults we for often forget that not all of what we

025learn in school happens in the classroom on the playground in the hallways cafeterias we learn how to interact with people unlike us how the world sees us who we have to be careful around and who we can trust those lessons are harder for some than others frequently due to circumstances completely outside of that child's control they are singled out to be treated as less than maybe some children never saw these things because they were never bullied and we're fortunate enough to not be there i know those people exist but for those children singled out life becomes so much more difficult have no doubt that the situation affects them in the classroom as well the effect on their self-estee suffix self-esteem anxiety and depression can make successful learning very difficult one of many reasons why we

026should stand up to bigotry in our schools teachers and administrators cannot see and deal with everything but their actions when they do witness speak loudly i am very gratified that some of the teaching staff have stepped up to support the students that were bullied because when a response is to remove the ability to express yourself when other similar forms of expression had been defined until you were being proud of yourself caused a problem that is painful the response to the people assaulting you is silence that makes you feel insignificant these are the things that we can and must change there are two primary reasons i love our country the first is the basic premise that all men are created equal the second is that almost from the beginning our citizens have fought to make sure

027that free praise included all human beings it has been a slow fight and its end may never be fully realized but good people have continued to remind us that if we don't do something when we see someone being treated as less than another we aren't living up to the ideal of being an american we have always wanted to work for change for the better despite some of us not always seeing what is wrong with where we are now because it doesn't affect all of us without this fight for equal equality our role to be so much different during world war ii alan turing helped us win the war by figuring out how to decipher the enigma code then was punished for being gay john glenn made never made it into orbit without mary jackson catherine

028johnson and dorothy vaughn all african-american women who were still fighting segregation in their neighborhoods we must also remember the innumerable people that have helped and never receive the credit they deserve for that is the average american doing their best to the best but to be the best person they can be helping those they can we have gotten better since then yet we have so much further to go i am not saying the school is the only place that needs to work on how people are treated because we don't look it's easy to not see the problem but when you're trapped inside it's hard to realize that anyone else can't see it i am only one voice and this is from where i came i want the students here to have a better experience than i

029once did the academic side has always been great here the teachers have been excellent in that area and some have always been able to connect with their students it is time for us all to try to do the same it's not a matter of giving people what they want it's a matter of letting them know they are not less than regardless of where they come from what they believe whether or not we agree with who they are it is not our job to judge each other it does our job to love and help each other to the best of our ability despite our differences and we can't do that if we don't take and finally martha mills hello i'm martha mills i'm the president of the board of part of champion county tonight i will

030actually just be reading a couple of emails that i received and that my colleague dean received after we gave our comments here last month first ones to me martha thank you for sharing during the public comment time at our board of education meeting on tuesday evening april 19th after replaying the video i would like to address a couple of your comments a board level committee for diversity equity and inclusion has been discussed and voted down on two separate occasions during the past several months a majority of our board feels that our current committees including our building level committees on diversity equity and inclusion programs such as bulldog voices at our high school and anti-bullying curriculum tip line and enforcement address our current needs regarding your warning be careful who you hate failing to follow your

031guidance doesn't mean we hate anyone nor is it meant to marginalize your concerns it simply means we disagree as to the best way to approach these issues hate speak is offensive and inappropriate it only serves to further divide communities and societies i ask that you stop this line of dialogue thank you max and cone second one is tubelina bolina thank you for sharing during the public comment time at our board of education meeting on tuesday evening april 19th after replaying the video i would like to address a couple of your comments your organization continues to insist that our silence as to the details of the actions we took following the incident at our high school on september 21st indicates we have done nothing this is not true silence indicates that this incident like most centers

032around student involvement and student discipline discipline and outcome of incidents that involve students are never discussed publicly we have moral and legal legal obligations to handle any student discipline confidentially level of public outcry does not alter these legal obligations silence is violence this is simply not true as outlined above silence is often a legal requirement we must adhere to silence during meetings is coupled with the fact that meetings are not interactive with those in attendance as i clearly state at the onset of each business meeting moving forward i am asking you to please refrain from ramping up talk of violence at our meetings thank you max mccombs when i said be careful who you hate because it might be someone you love that's not hate speak was warning against it warning against allowing the kind

033of speech we hear um at most of these week meetings which thankfully is not here today and velena's utterance of the silence is violence is a common um protest chant that that illustrates that when you stand by and allow violence to happen it is violence in itself we have asked for since the very beginning in addition to letting us give trainings is that this board publicly condemn the bullying of lgbtqia students in the mohammed school district that has never happened so this isn't something that y'all have done quietly we we need the community to hear i don't care what discipline you gave to the students who committed the bullying and the abuse last fall i want you to say to the public that it is not okay to bully lgbtqia kids here that's all thanks

034all right moving on in the agenda we have building reports um i guess it's time for working books as they would like to build networks so let's start with uh mr keith do you know tonight um i just want to say thank you to the faculty and staff for another challenging but excellently conducted year and congratulations class of 22. i can't really think of a more challenging time to to go through high school and so i give them a lot of credit for tenacity they must have had to be successful at such a difficult time so congratulations and thanks all all around dr schultz i have no more communications i was going to say something smart you can um yeah as we wind down here i'd just like to uh say thank you to everyone

035that made this year and the most of this year and congrats to our seniors as they prepare to venture out into the world and wish them the very best um similar to these guys i want to say thank you to all of our retirees um many of whom have been in the district for a very long time and um just really made our district exceptional i also want to say congratulations to class of 22. i'm excited for your future and um and then kind of in that same line i had the opportunity to volunteer at post problem this year which was a phenomenal event and it just reminded me how much well two things number one how much our parents and our community get involved to make school what it is it goes so far

036beyond the walls of the classroom and our families in this community who step up to do so much work behind the scenes just are incredible incredible people i we were at 5k the the girls on the run 5k yesterday again parents and administrators and teachers and just people organizing things to make our district phenomenal so thank you to them um and then i also wanted to share a quick story that when we were at uh post-prom i was volunteering with a gentleman who's new to our community they just he and his family just recently moved here didn't have any kids in high school came out to volunteer and um we were serving food you know which of course every kid loves and every kid walked over and they were like wow this is for us

037well thank you oh wow oh and it's free wow i mean like they were just just in awe of all this amazing stuff and and he turned he's like everybody is so polite i know i couldn't believe it i mean people were so polite it just goes back to what nicole was talking about about how kind our kids are our kids are just so great and and that happens at home um it's influenced by a lot of parental involvement so again going back to that parental involvement but it also speaks to the values that are being instilled here at school so so thank you to our whole community for just raising really awesome kids pretty great i'm sure there's some parents listening that was my kid that's great um it's april we are first man

038which is my point it's been a long year folks and we've got a lot of staff teachers just district employees in general we're almost there and um and we've got some students like yeah and we've got some seniors that like had their last day last friday and they go we're there so we gotta walk around the park on friday right um i just want to thank everybody really kids parents staff teachers it has been a long year and it has been a tough year um there has been nothing easy about the last couple years okay i'll say it we came out in the us world news u.s news world report rankings as the number one state district again back originally back to our rightful spot and we've always ranked pretty high downstate um we've kind

039of battled back and forth the last few years we've done laughing and we edged him out this year so that was cool how did how do kids do that i understand that with everything that's been going on with everything stacked against us um it just speaks volumes about our community about the values that are instilled in our kids every day whether it's at home or whether it's in the classroom about the work and dedication of our staff we are not perfect i have never claimed that we're perfect i will never claim that we're perfect we make probably a thousand mistakes a day but we are loaded as a community as a school district for people that care about kids they want to see kids be successful and work really hard and daddy and i just

040want everyone to know appreciate you especially this last year it has been a year that a lot of us will just have never ever repeat in our lives but we have somehow managed to get through it not easily but in fine colors at the end and we're just a couple weeks away from the finish line and thank you for everybody that's gotten us to this point so i'm proud to be a part of this district proudly part of this community don't always agree with everybody that lives in the family finds them ohio but we're all looking you know we have so many common objectives and so much commonality and what we want the outcome to be and appreciate each other um now it's time for the fund reports heather finances yes even though the kids

041are almost done we are at 83.29 of our fiscal year um which means we're getting close the auditors have already started to come so that means we're getting closer for their first visit um you'll see we've only collected 71 of their revenue that's because we should be getting our um real estate taxes for 2021 here soon so that will bump it up to where it should be they're looking again by the way but i think they're on time that they should be [Music] um just to make sure um that we're aware of what what is going to happen i will say our expenses though um are right on track at 83.03 so um we're on track with expenses which is good since we are cash based um so they should be in line with the

042budget um so any questions or anything any questions for another financial report thank you for sharing uh this is not about financial report but thank you for sharing details today about finances for the district so that we can be more informed i encourage anybody to um reach out to me at any time um just because you know school accounting funded county government accounting is a lot different than just a regular accounting i say that coming from the private industry and you have to learn a lot of different rules you cannot spend money out of just any any fund for certain things so anybody that has any questions or wonders you know what we spend our money on i mean i would be more than happy to talk or sit with and go through it no

043i mean it's exciting to me but i mean i i don't know if it'll be exciting to you but i'm i am willing to talk to anybody and just go through different facts that i mean we know what's exciting to you and that's one of the things we like glad you were here for them for that reasonable knowledge any question anything else for heaven are we going to break don't i've got something i need to tell you so no oh don't let me forget that he came out came out of saturday all right um christine northrop so you guys have had a chance to look at the board report but i just want to talk to you real quickly about the the rto plan that we have to submit for the district rto stands for

044restraint timeout and isolated time out and as part of the school code that was passed in august all districts in the state of illinois have to pass a plan to reduce the number of restraints timeout or isolate timeouts that occur in the district so um there were 15 of us that met last thursday myself administrators teachers paraprofessionals our engagement specialist family engagement specialist behavior coach lots of folks that came together and put together a plan i brought a draft with some ideas and we spent about two hours going through everything and talking through and feel 100 confident we came out with a way better plan than what i brought to the table so was really uh really appreciated everyone's help with that so i just want to kind of highlight some things for all of

045you it's moving from draft horn to final form we're going to submit the plan has to be submitted by july 1st and there will be a direct link on the district's website for that and they'll also put a link in the district handbook for that so it'll be accessible to anyone parents staff community members the purpose of the plan um again is to reduce the overall number of restraints timeouts or isolated timeouts that happen in the district and to reduce the number of students who experience timeout or restraint in the district um our numbers for that have systemically and consistently been low they're again pretty low this year um which is good um this plan is going to have us look at that data on a quarterly basis as sort of a subcommittee and then

046rewrite the plan or tweak the plan annually with that larger committee or that larger group if we're not meeting the targets of reducing overall numbers and reducing number of students we didn't really get a goal or a choice about that goal i guess i should say we had to follow the goal that was set by disney so it's our goal is consistent with the state's goal for that um we have to kind of lay out the plan for that i feel pretty good about this our district started doing this in 2016 2017 and we started that by looking at trauma informed practices how do we best work with those kids who had adverse childhood experiences right and started doing that with a book study and continued to follow that up the next year using those

047trauma-informed practices using positive behavioral interventions and supports um working with staff providing professional development on de-escalation strategies to avoid time-out or restraint um crisis intervention and what a crisis looks like from the very beginning and how to intervene and then what to do in the event that there is a crisis um and then afterwards that debriefing meeting so getting the staff together within the first 24 hours to talk about what happened what can we do differently are there things that we can change or manipulate in the environment things that we learned about the student that we didn't know prior all in an effort to try and not have those things happen again so again we're going to review that quarterly and then annually with the large group we'll make any changes to that that are

048necessary we'll submit that again this year by july 1st to isbe and then every year after that annually um the remainder of the report is our lot of documentation pieces so in this instance this is the documentation and this is the form and here's the agenda for that um if we have a student who has some of those adverse traumatic experiences and that's shared with us that information will be shared with the team that works with that child so if they have that level of knowledge prior to going into a situation where that child may end up in a timeout or restraint again the idea is to reduce and eventually eliminate those things um even we all know that there may be an instance on any given day where we want to have people trained

049to do that in the event that that would happen um so a good example that would be a student that might have loved out of the building five or six or seven years old non-verbal in wheels right a lot younger than me to try and catch up with them we've got to get hands on them pretty quickly because that's a safety concern um so i want people trained how to do that and then how to do it the right way so that nobody gets hurt so that would be an example of you would love to eliminate it but it may not happen right so um i'm pretty confident that we won't have any problems with that um we don't have to do those kinds of things very often so our staff is fantastic in what

050they're able to do and with their level of knowledge and will continue to provide that professional development year here so questions about that thanks for updating us on this i think i heard you say that we're we're going to be sending some data to isb about like number of occurrences or grade levels or like is that the level of data great question so they can get a level of data right now that's specific to individual students so every time we have a timeout isolated timeout or restraint um that we record that there's a whole series of things we have to submit then that has to be submitted to isbe within 24 hours so we also have to be notified parents within the first 30 minutes is what we try to do if not if not

051quicker um we meet with parents within the first 24 hours if they want to do that um the team always meets and degrees after that happens um so business getting that data immediately within 24 hours and then they want us to look at that data sort of in the aggregate and then the decided again and then they're going to look at that data to see our you know what do our trends look like we can submit some exceptions to that so let's say we got a brand new student to the district who's never been in school before been home school until they were nine and they show up and difficult right so there can be some exceptions that we can write for for that if we aren't able to show reduction so how often do

052we submit the aggregate data one time a year one time here um can you uh send that to the board as well um whenever you send that off yes i'll send that without the names but i'll send it as individuals yeah absolutely as a model you may or may not be aware but the board gets a list of all disciplinary actions that are like suspensions in the future like that would be a good model for it that has no names on that for example i've got that data like on my desk right now so okay i'll have it for you for the meeting thank you yeah absolutely can you clarify for everybody what you mean by timeout isolated type out and restraint sure the definition for restraint is has pretty much been what it always

053is that changes a little bit too so it's any time we put our hands on a student um that's in crisis right it's not for for when we have a student maybe wants to go right and we need them to go left and we simply guide them that's going to change you could guide and you couldn't guide then you could now you can right um and i'm pretty much sure we pretty much tell the staff as long as the student's moving with you and not pulling and you're pulling if you're like first of all we don't pull but if they're giving resistance that's a restraint right not the same as if a three-year-old walks in and has a tantrum and they're taking their knees out from under the you know that's a little different so

054you kind of have to use good judgment but for the most part it's any time we have to put our hands on a student that is in imminent danger of hurting themselves or someone else that's the only time we can do that they can destroy an entire classroom and as long as no one's getting hurt we cannot put our hands on them so that that's that's a restraint situation um isolated time out as if we were using this room and none of us were in here but a student was in here to calm down but they were they were at risk of hurting one of us and we need to stand outside the room and keep an eye on them all at all times that rarely happens um and then a timeout is where same

055situation but we've got staff inside the room with that student not through a closed door we can never close the door lock a door at any point in time we're not to block a student's egress we do sometimes choose to block and egress and the student's going to get out the doorway to the street right so i would rather block their egress then and have them get outside the building that's pretty much the three definitions other questions about that questions for christine i just want to say thank you to you and your team the work you guys do is not easy and we have an amazing team in place we do thank you so much you're welcome yeah we have a great a great team in every building and um yeah this is the stuff

056that gets me excited so which basically starts fighting bullets so um certainly not putting kids in time out of restraint but figuring out ways to avoid that all right thank you all all right thank you kristen next up dr nicole rommel yeah i have some you guys visitors to come up um i need just a second this will just help kind of steer oh there we go okay there so i sent you some information um early last week and so um they are here from the y and i just wanted to kind of go through maybe a little bit of how we got here and then we will have more information for you at the next board meeting but this way you maybe have an overview of how we got here and have an opportunity

057to kind of think and process if you have additional questions um so oh i'm sorry i will uh sorry i said i guess um i will allow them to introduce themselves so they can share their titles because i'm not a hundred percent sure but i'm jeff norbert the ceo of the student family and i'm jeff scott and i'm the ceo of the steve's family so thank you [Laughter] is so um to kind of frame this one of the things we've been thinking about this whole school year um is how do we provide quality child care for our families um and so one of the reasons is we we really have had some challenges over the last several years um with kids club um no secret staffing has probably been our biggest issue um we've had

058turnover in terms of site coordinator so just to kind of put it in perspective so i kind of oversee all of kids club and then we have two site coordinators one at lincoln trail and one at mpe those are certified teachers um that kind of are there for like the call so if there's an incident that happens something um the we'll get to site supervisors but the the site supervisors contact the site coordinator and that so for us right now it's diane bulman and felicia perry with their special ed background thanks to christine they're just phenomenal at de-escalating situations communicating with parents um those type of things but that while felicia has been consistent since we went to that model we used to have one person overseeing both um both buildings um we've not been

059as consistent we can trail and so from there we have a site supervisor and the site supervisor is kind of the head adult worker that's on site so if there is an incident if something happens they're responsible for communicating that with parents they take care of ordering supplies they do the schedule um we've i think we've been through two or three here at mpe in the five years um and we've been through probably four or five more at um lincoln trail just had a lot of turnover i don't know that we've had a full year with one site supervisor really control um and then from there we have adult workers um so we've been pretty well staffed here this year and consistently in terms of the job partners for the five years that i've been

060here but lincoln trail has continuously been a struggle where we've been fooling um christine has been very generous and allowing us to use some um aides who have also been very generous and once the kids leave have been helping out at kids club if we are short staffed diane bulman has been working several days a week helping out which is not really the role of that person um and in looking specifically at lincoln trail we have somebody who's retiring somebody who is moving out of the area we will be down to i believe one adult worker at lincoln trail for next year um and then student workers so at lincoln trail we are pretty well staffed with student workers they don't have a vehicle they can walk from the high school over so we do

061really well there we tend to struggle more getting student workers here and that's just related to the fact that they typically will have to have a vehicle to get to get over here um and then the other thing with student workers is you know if they have eighth period then they're not here right away when dismissal right and so we have that first 45 minutes to an hour where we don't have the extra staff of the student workers um and so with all of that it there's some issues with consistency and expectations right so when you have turnover at the site coordinator level then there can be some concerns with consistency for staff and what's expected but also when you have any adult worker kind of turnover that can create issues with consistency for the

062students in terms of understanding what the expectations are space is an issue i don't know if you guys heard that we struggle a little bit with space but kids club is not immune to that so while we're trying to run kids club after school we're also trying to find space for blast we're also finding you know having to say no to some intramural and other sports things community sports that want to use the gym facilities i don't think any of that is going to be resolved space is going to be an issue forever um and then i have impacting instructional programming on here and and what i mean by that is felicia and diane are phenomenal in their roles as interventions and special ed teacher they're doing a phenomenal job in their role as site

063coordinator but when you have staff that are calling out or things that are going on then that you have to stop what you're doing potentially as an interventionist you're trying to think okay who can i call to help cover and let me go see down the hall and see if this person can help so it it in a way does pull from your responsibilities and duties that you're doing in the classroom and i think that's kind of what they're feeling right now is to people who really want to be phenomenal at their job teaching want to be phenomenal at their job and overseeing after school and feel like it's really a struggle to make that balance and be great at both of those things so what is the solution um i have met with jeff

064and jeff and some other phenomenal people at their organization and so i would suggest that we consider transferring the child care program to the ymca the ymca specializes in child care they have multiple child care sites and feel like that will take some of the staffing concerns and issues off of our plate and i will let them talk specifically about how they're able to do that in a way that we are not under here you can see our current challenges and then um under solutions do you guys want to talk a little bit about the potential solutions sure um so you know i'm not i'm not gonna stand here and say that the ymca will never have staffing challenges as well i mean we all think that's um pretty much uh parking the course right

065now but in terms of staff we work we're gonna we're gonna come at this as a way to um solve the problem for the district in a way that building administrators building principals don't have to worry about kids club and the families don't have to worry about kids club that all goes through the lie and as a former school principal myself i can definitely appreciate an after-school program that runs by itself where kids get quality programming um get engagement get uh nurturing get mentorship all those things that need to happen after school and some fun um and that is important to us so the staffing piece is gonna be important but what we're gonna do is try to find a full-time director a benefited full-time you know exempt employee that would do nothing but run

066after school program for muhammad seymour so that's all they would do um and um you know you say well what would they do in the summer we would hopefully at some point um actually offer some sort of date camp in the summer in muhammad as well that would kind of round up that person's um 12 months but it would be a full-time director we would just be looking for a place for that person to work somewhere out here so they became part of the muhammad family and not just part of the y um and so that would be our goal for a full-time director and we would have cycle majors if those site coordinators wanted to be people that are in the program we would be absolutely eager to hire as many people that are

067currently working for muhammad as as we could so what that structure looks like doesn't we're not sure yet but but certainly there would be coordinators that would that would work on during the time the program was in in um effect we do have a bunch of programs across this um county we have um unity east universe we have a program in homer we have a program in champaign and church we will be opening another after school site in champaign if not two for next year so um there's lots of experience there in terms of like you know different kids different types of kids different things that meet the needs of different communities and um that doesn't concern us too much you know ymca the usa is actually the largest provider of child care um after

068school child care in the united states so there's tons of resources in the national organization for us to continue to pull from otherwise around the area that we would be working with as well um obviously this is a this would be a bigger ask for us um in terms of numbers of kids but it's just the staffing issue really for us that we just need to make sure that we have enough people i think the other thing is is we would create a model that made it a little bit more um worth our employees time to to be here so we would we would raise the amount of money that they make and get to a number that makes it reasonable for people to desire to be in these types of positions and that could

069be anywhere from 13 14 15 to 20 an hour depending on the level of people that are working so um and you know i think the the part of moving to a work program as an ex-cte teacher myself having a work program in the schools is an amazing resource for that so we used to in campaign when i was at champion central we sent all kinds of our workers to after school programs and all the kids plus sites so that was a great way for them those kids that are interested in early childhood or education it's a great start for them to start to to learn so we would love to work with that program that got supervised as a teacher to take as many of those kids that wanted to be in the programs

070we could so you know consistency of expectations we have a handbook we have all of these rules we have a system of registering we have a system of payment that's already working for us so it wouldn't be something that we have to start over and do from scratch it wouldn't be something we'd be trialling here it would be something that we've done before so um space is um i'm not going to say that that we wouldn't be concerned about space i my kids are both my avatar as a senior my kids both have gone through the school so i know the spaces really well um i think some of the space concerns are legit and i do think there would need to be some taps on the number of kids that can be served i'm

071not saying less than what you're doing currently but i think that you need to have structure and you need to have quality and you can't do that when you're scrambling with six or seven or five or six staff to 110 kids um why because we're a licensed exempt facility we have to have a one to ten or less ratio so if we had 100 kids in the school at this program we'd have at least 11 staff members here um working with those kids so it's a little different model than what you're currently used to and that's just because we receive ccap and ccrs funding and through gcfs in the state and so in order to do that we have to have the right ratios for those programs so we would continue to do that um

072and um in structural programming i mean as an ex educator i know that nicole and felicia and diane should not be doing after school program because their jobs are really hard as it is and when i found out the level of engagement that nicole had as a taxpayer i was like what can't we find so many eyes and why but like i want you to work on curriculum and instruction and learning and all those things and not the other stuff so i was like yeah we're glad to look at it and take a look and see john honestly you kind of hit on everything so i mean i think the bigger thing is we'd be able to with being a licensed child care facility add more staff so gives more opportunity for adults as well

073as workers to get involved one thing that we've seen just in the wide program that we have we see a lot of of our staff now used to be former participants whether it was a swim team member or youth sport or a former camp counselor so finding you know kids that have been in the program and giving them the opportunity to be a staff person i think is really beneficial and we've seen that across the board and obviously this would be another opportunity so increasing the staff making sure that they're poured into the students the families and the community as a whole is really important to us so that is kind of our overview for tonight um i think oh i probably quit just a little bit too soon because there was let me just

074share this real quick i think we have just a little bit there we go so what we can expect in terms of changes yeah so obviously right now again we're kind of the exploratory phase of figuring out what would be a payment structure that is feasible both for paying additional staff as well as a full-time director of benefits and all those types of things we're doing a cost analysis as jeff talked about you know we are we do receive third party uh payment from ccrs as well as we have our own scholarship fund um available within the ymca um so again there's opportunities for families that need financial assistance within the community to be a part of the program as well we've talked about macy's still contributing to that and supporting as they do now

075yeah um registration will be done completely through the y that way we have everything trapped obviously with offers pick up and the allergies those types of things um and we'd have max spots in these locations obviously making sure that we set the max that we followed not going above and beyond um because then i was forgetting the staffing ratios and all those different types of things as well as coming up with a day structure that makes it easy to manage so we have an idea of who's attending so a five day three day and two day option so monday friday tuesday thursday monday wednesday friday that way it gives us an idea as who's going to be there as opposed to you know 80 kids one day and 100 to the next whatever it is

076and obviously those are extremes but um and then also obviously if we realize during the school year there's different types of days that come up with early dismissals and all those types of things so we would provide um care as soon as school is out so if there's an early dismissal and students get out at 11 30 the staff would be here at 11 or so to provide after-school care through their duration of the day um also we've looked at uh we do in champaign um we call school days out so when spring break christmas break all those types of things occur um we offer those at the ymca but with a partnership with mohammed school district we'd actually be able to try to bring school days out programming into the schools themselves so they

077don't have to go to champaign or if that's the schedule what parents have so if they're still working during spring break they still have child care as opposed to having to take some days off or figure out what they're have to do and that's you know some of those things you don't really think about until it actually happens the only thing about that is that it doesn't allow us to do the same number of kids because yes staffing concerns are very different at 11 or eight or nine than they are three thirty four o'clock so limited numbers but we do provide a place for kids to go yeah yeah and finally a chef talked about this uh highly quality high quality programming as well structure so we see that a lot in our summer camp

078program that we have going on and our current after-school sites is having something simple it's not just free play for you know three hours whatever it is it's you know um you know opportunity to move around get those movement breaks and then you've got um snack and nutrition you've got big group games you've got homework time just a variety of things my parents are looking for we focus on that so it's not just free play so whether that's developing you know rotations and smaller groups or pods and moving around again we've done a variety of different things but really to make sure that the focus is on high quality programming so the kids are getting their needs met um until the parents are able to pick them up okay at some point you could potentially

079answer the summer program yeah absolutely we've talked about bringing in our we used to have summer camp program in muhammad way long time ago um before my time but um we've talked about bringing that back is we're we're completely full with the lot we have 50 some odd kids on our wait list right now for camp for summer camp so we need to expand into the county into some different places so but actually today we had our camp training for this summer's camp workers i saw six or seven mohamed kids in that training ready to help us be a part of summer camp your update you commented about um employees will get a free ymca membership as well well yeah all my employees have free membership like why are you not working i'm wondering now

080i'm wondering and then um are there additional guidelines or anything beyond what we're already because it's a wide program is there anything expected of us or expected of the employees or expected of the volunteers that is beyond what we would normally that is there any like what's a catch i don't think there would be anything additional i mean if i can think back to my days in the school and people in our after care programs there was nothing more expected of them that would have been in this school um they're gonna have to do background checks they're gonna have to train through the y just as we did before that's all mandated to us by dcfs and the training that we have to make to let our kids work in child care to have them

081work at the after-school sites where they go so all that stuff's already set up so it's you know a lot of people don't know but it's like a five and a half the wife's like a five and a half million dollar organization with 300 employees so we have tons of people in and out of there and so this stuff is just um part of the operational stuff that we do so um another we think 35 or 40 employees total probably that we would have some sort of sub pool or some sort of substructure to be able to pull from and you know hopefully at 14 or 15 an hour at the low end if that's where we're at um because we have to be there anyway for adult workers by january anyway to you know

082start start moving in that direction and we quickly found out that it's really hard to get people to come to work right now if you're not paying them a decent salary so our visa wage so what are we currently paying our adult workers yeah so we did our rate increases past school year so the adult workers start at an hour yeah and then they get a yearly increase okay and you mentioned that i don't know why you mentioned that um you have to have a certain number of staff because of dcfs regulations um do student workers count in that quota so there's not like a minimum age requirement they have to be over 18 for example okay what about volunteering because it's a business can they get volunteer hours even though like um it's tricky

083because that then gets into the background checks and all those things that go along with that like i mean yeah we have some over the years had people volunteer for those things but a couple things go and as you know like no consistency for kids and they don't know how to act in kids steps or triggers and so we try to stay away from that kind of stuff when it's things like this we've had a long history of providing after-school care in this district it started in the mid-1990s when slov whose assistant superintendent actually started and i know that because my kids from their 30s went to that so i'm really proud and happy that we've been able to to offer that and it's just it's evolved and changed over almost uh three decades and

084we're just getting to the point where um i think this is a really a great idea and appreciate the research that was put into it that you did nicole just with looking at the why but um we've we've been having discussions about this for probably two years just from the standpoint of employee turnover and space and just what looking at what what our options are so um i'm happy that we could bring you forth this idea i think yeah i think we'd be remiss too to say that if we didn't tell like there's very few models that would work if you're coming from the outside with the ratios that we have to have and the amount of money that we're going to try to pay people to to keep the price and structure the same

085so i just i think you need to be ready that it won't be the same it's not going to be as expensive as some other places in the area or in town but and we're doing market studies and trying to figure out what those numbers look like so but it won't be the same pricing structure so at some point i just want you to know that ahead of time before i hand you a piece of paper that you're like oh my gosh i didn't say that because that part will be part of the proposal is a price that's a little different than it is so but there's no way to do it if you if you don't do that but i get the impression though from you know what you were talking about with the

086child care resource center and then the air resource um subsidy is it just subsidy something like that and then with the scholarships are those only based on financial need or is it based on like income like what like scholarship do you give scholarships to people like even if they're not within a percentage of poverty rate like how does yeah so we have a scholarship administrator that makes sure that we have a very clear structure to how much money we give away and why so it does base it on people's you know income level and things but we also have extending circumstances all the time that people come in and say we hit our wt would show you this but we have an illness or we have you know somebody gone and so we we are

087actually creating a model that has a certain number of like just none unpaid spaces in each of the schools just to sort of account for the ability to offer scholarships or to offer you know free right to some of the kids so there were several kind of open questions including you know what the cost would be for families um you know things like what your staffing levels would be you know how many spots are available things like that are we going to have those answered before we have to make a decision yeah i'm really close to being able to get right we just we we didn't have we wanted to make sure we did it right and so i didn't want to send you some numbers and some some policy stuff that would be like

088uh you know halfway so we're really close to being able to complete um a formal proposal um to say this is what it would be if we're gonna be able to do it and do it and make time so any other questions well i don't want to belabor the things i already said in my report but i do want to just say um my husband and i just enjoyed an amazing performance a couple weeks ago i mean just mind-blowing how talented our kids are and we knew that but it's just fun to see them perform just a great time and we've had a really incredible spring um athletic season as well junior high in high school just a lot of success there and i do want to give a shout out to kayla kern news

089gazette's all area female athlete of the year we've had past female athletes of the year in our high school she's the first female so congratulations to kayla that represents a lot of hard work for any for anybody but congratulations to her and um we had our first open house this past saturday morning um i'm relatively sparsely attended but i think the conversations that we did have were really valuable and i think people loved knowing more about the bond issue than when they came in thanks to um damian for preparing a lot of really great information on poster boards uh and we invite our voters to come tomorrow evening from five to eight in the junior high cafeteria i promise we'll be cooler than saturday morning again damian will be there kevin high will be there

090from stifle there'll be some junior high staff members there we're happy to give tours answer questions and just get information out to out to our voters so that they can go to the polls and make an important vote um early voting starts may 19th thursday so um just be aware that it's starting and um you can go to rookies and vote or you can go to lake of the woods closer to election day i believe that will open up about a week before election day for early voting the course election day is june 28th so regardless of whatever issue doesn't help everybody votes and um just uh i just have to say um just thank you thank you to so many parents and families for their patience with our transportation situation i wish it were

091as easy as just hiring drivers um i've had that suggestion from some folks like just hire more drivers um yes that's what we would like to be doing and um we've heard other areas tonight this evening regarding staffing shortages and our school district and especially our transportation department is no exception so um today we were very very short on drivers to the point of this morning not even running two routes and our amazing transportation director dr jeremy rourke just kind of pieced things together we apologize for the delays and just appreciate the ongoing understanding we truly want this to to be better but we do not have enough employees in that in that department and we've been faced with some illnesses and that type of thing so the situation over the last couple days has

092been compounded but i also want to thank our drivers thank you drivers they are driving more and driving you know combining routes and thank you to our monitors as well and our kiddos for their patients and our families and just please know that we don't like the situation either we want to fix it but if you know anybody who wants to drive um spend your summer time getting trained and paid training is paid for and um [Laughter] all right anything for dr hall other than harassing justin mike okay all right um sometimes we take a break right now you guys want to do that you want to push forward i'm good either way i'm going forward we're going to push and see how it goes okay i'm just business we're going to push right through

093that because there's nothing there uh new business update to student fair handbook dr hall all right as we uh due annually at the may board meeting brings some changes and updates to the district student parent handbook those are the board packets um in a format where you can easily see the changes which are highlighted in the right hand column and these were developed and put together by our assistant principals reviewed by our leadership team by our attorney reviewed by the parent teacher advisory committee and the changes are here this evening questions comments hearing that we have rockefeller schultz no lamb yes nick murray yes he yes hennessey henrik's nicole yes uh textbooks that your own approval textbooks yes textbooks have presented last month they have been on display public library i appreciate their support um

094a nice display there in the front of the library for the last month um with my contact information and i have not heard from anyone with questions i did uh supernatural recommends the board of education through the textbooks i was presented with yes mcmurray yes hennessey hendricks schultz yes liam yes macomb yes all right i have a business number three um are approving the rfq process to hire a construction manager at risk doctor hall and dave we um we touched briefly on this topic on back on may 2nd and um one of the requests of damien was to share some information and compare and contrast some different models for handling a large construction project and that's included in in the board package and in order to facilitate a smooth and seamless transition forward obviously pending

095the passage of the bond issue on june 28th i am recommending that the board approve a starting process for rfq request for qualifications to hire a construction manager at risk um damian is here and can answer any in-depth or additional questions about that what what this commits the board to is gathering information from various companies that might be interested in submitting an rfq but um i defer to damian if you want to add anything and if there's any questions that the board might have yeah i think that pretty well covers it um the second half is really outlining those different delivery methods i kind of gave a brief overview last time this is a little more detailed i can give you a little bit of case my case just make sure it's clear the first

096half was really kind of an understanding of value alignment and looking at understanding that when you do any type of construction project you can't just have the highest quality the most and the payload costs there's always that give and take and underflow it's really different finding especially when it comes to a construction partner the one that aligns with that the understanding that you know just having less of it isn't always the answer it's easy answer um for that so it was really just a way to introduce that so we can kind of start to see everybody having to prioritize those the understanding and some of that just so that as you uh yeah position to be reviewing responses understand how those responses might affect your management so so if we go ahead tonight and prove

097the rfq we're not going to hire anybody until after right june 28 so july okay depending on the referendum so how does the timetable work we typically recommend you know 10 days two weeks of response time from the date that if you will is issued and then at that point um and you can turn between now when it goes out and the timeline comes starts to when you're going to allow yourself time to review you have freedom to make that shorter as long as a period of time as you want um ultimately there's two ways about that you can either have it end up with interviews which would you know most likely happen in the month of july um pending a successful referendum um but interviews are not required that's that's just something so one

098of the pieces with the rfq would be having some type of score sheet where you can allocate points or reviews if you will independently to be able to score those um but yeah that that effort of the scoring and reviewing informal response uh from the board would happen we could issue it get it out get the information back we'd have information in june and then we could make a decision on do we want to interview do we want to make a choice pending money and you can interview we typically recommend only a few just because the time the effort on both the person proposing you know putting in a proposal but also on the board i mean you know you could have if you interview 10 people that's 10 hours you know potentially or you

099know five if you only give them 30 minutes um but that decision doesn't have to be decided when you put it out that's something you communicate to them upon your receivable being like you know what we think we are happy with what we've seen and we can make a choice or you can say yeah and a couple we want to talk to you that's something that can be flexible as long as you communicate you know some people understand okay sometime recommends that we approve starting the process is our motion to do that so moved a second second further discussion questions so this is more than just gathering information this is making a decision about which of the strategies we're picking right well yeah the motion is that we use the construction management risk so that

100would be this that's the recommended strategy in this emotional form we're not actually hiring right frankly i mean is it possible get into this and we say we don't want to do a construction major at risk i mean i suppose it is okay so your point we're not making a final decision on that either but would it be an would they have a specific contract term like they would be our construction manager at risk for two years time uh no it would be uh project dependent so that's why first of all we wouldn't hire them until after reference would pass right um and then at that point the contract would be based upon the projects in front of them so if um the district decided to not do any work well that contract never gets

101signed you never sign that contract with them um but there's not a necessarily it's not like a architect record or like somebody that's like defined as the district cm it's more project specific but to max's question let's say we start the junior high project we get three months in and we realize you know this isn't what we wanted right is there any reason we couldn't part ways at the end at the end of that specific project so that wouldn't be part during that project well we can depart maybe for the rest of it depending on how the structure right yeah i mean that really just comes down to how you write a contract i think max was saying that before we hire somebody like if we go through this whole process and we come back

102and we're like you know what i'm not sure this is actually what we want to do before we actually sign a contract but as far as changing courses um i wouldn't expect a situation where that would be in the best interest of the district um i think the decision that study was saying would happen before an action to hire that firm um for that consideration there are two parts to it and i think this is outlined too in the description there's really two phases of a cm's efforts and that's pre-construction and construction um i'm not saying at all that you would hire a cm for pre-construction let them go and have somebody else during destruction but how their contract is crafted could formalize those two key phases but um in essence the discussion would have

103gotten into a relationship and it was just real clear it was a bad relationship that's just common yeah contract termination language where you just understand you know it's typically efforts to this point right yeah we thought they had chances probably if it's three months in you're probably gonna you know review the submittals closely so well this is all very unlike the school human projects uh the construction manual for this year i may not be the same person we would incorporate to do the remodels of the other buildings they don't get everything and get whatever the project is ready for yeah i mean that's ultimately determined by the board my recommendation would be that there would be a manager for the projects just because of the complexity in the timelines um it's not set in stone

104but i that's part of the reason for a cm is that umbrella ideally i think we'll use the same verb all the way through that's how this is designed to work best but again i think if we were a situation where things weren't working well right i'm sure they would want to address that ideally because you know as soon as we get done look here we can potentially start a psychologist exactly and recommendations you know you know typically it's global you know because you can't get off the rails on project one and try to make it all up on project two so having that consistency is also beneficial because they can be looking forward to project two to understand what you can make up so you know where you can be on project one even

105though you're deeper into it it's still that understanding you know us as designers would be thinking that way i've been having a construction partner also this would help us move the process quicker essentially because if we waited right we would need to right yeah most of the time we would probably wait until it's fine but knowing that the timeline is tight yeah that we want to get projects rolling yeah if this is a large election like what we're talking about right now right but being at election and having that partner on board um anything about just really in broad terms if you gave yourself two weeks to review stuff you know because you can get 10 firms to respond and you know let's say it's 30 pages a piece you gotta flip through all that

106and all that that's on top of the two weeks to respond there's a month that's just to get them and review okay another question two weeks ago i suggested that we start having a discussion as a board about the scope of this project that i'm assuming you would have to tell a construction manager before they could begin a project but we said that that we shouldn't start that so how are we going to hire someone to do a project that we haven't even articulated what the project is going to be so uh cm's contract um and our contract ultimately is based around um some assumptions um for the pre-construction portion of their contract it's based around general scope and an understanding of the overall construction budget um which you know whether it's 144 000 square

107feet near middle school or 136 that's not really a compounding factor on that pre-construction phase um their construction portion of their agreement ultimately is a part of the guaranteed maximum price that is agreed upon after the bids so they're not trying to foresee all the general conditions and all the site work that their self-reform work any of that today that portion of their agreement would actually be a part of that guaranteed max price so that is far down the road um this is very standard that i mean essentially all of us are going to have an understanding of we're adding on here we're doing this and it's within a current budget of dollars um if that scope were to expand drastically where the district was like oh we just really have to get this and

108we're going to allocate some sales tax dollars we're going to do this well that's a change that's something where it'd be renegotiating or adding to their fee but at this point the ability to negotiate a contract is very common at this stage with the information we have four buildings plus transportation it's a general round dollar of total project expenditure um gives enough information also if i understand right one of the benefits of having them on board early is that when we're nailing down the scope of work they are able to help with current brexit information contractor variables types of things help us determine how to order the scope of the work um what the scope of the work's gonna cost okay um absolutely [Music] for me the cons that it costs more to do it

109this way and takes longer um to be able to pick your own contractors and not go with the lowest bidders that to me outweighs all of the other um pros and cons on the list what it says is increasing the overhead costs um the one of the items implied is that the ability for a cm to actually um save dollars if you will in other places find value in other ways to either expedite or make it more cost effective i can tell you on a 100 million dollar project relying on the low bidder it's going to cost us a lot more than a quarter of a percent difference in the in the upfront fees the ability for getting a sienna risk to be able to deliver a you know guaranteed max after midday with a

110clear understanding of the contingencies owner contingency contract tendency all that built into that price is is really a a much more comfortable place to be in than simply a little better that i can guarantee there will be best items either by errors of omissions or by contractor misreading of documents um so that's i just wanna make sure that's clear that that increased cost of overhead you know running the project on the front end um we see a lot of value that's found on the on the bricks and mortar side of things right but like we talked about the last time if you sign a contract with someone then they're expected to do the work for them so if they misread it that's their problem right no if you sign contract with someone saying you're going

111to build this do this work for us and then they don't do that work for you so this gets this is off of this subject but that gets into a few different things one is uh the definitions of errors and omissions which are industry standard understood deficiencies and documents if you will um omissions uh might be a scope of work or let's say a marker board is missed uh we expect it to show them it's shown on the drawing but it's not tagged i that means on the plan it doesn't say marker board it shows up on every other drawing um depending upon the relationship of that contractor and the way that is delivered would you expect that they provide that marker as they signed that contract would you expect they provide that i i

112personally would expect that you make a contract you ask them to do what's here and they would do anything listed in their contract for the amount that they gave the contract exactly so we might understand that that marker board was shown on the drawings so our understanding of that contract is that that's included their understanding because it wasn't tagged on one drawing so it's not as simple as just they sign the contract um it's very complex that's why even going to construction regardless even with a general contractor we recommend that in our carry contingency for those items 140 000 square foot building or an auditorium are very complex facilities and regardless of the cm or gc there are changes it's just a matter of trying to minimize it for the most value to the disturbance

113right before those ads are out of scope as opposed to contractor missing someone going with a little bit of the logo just a little bit because they forgot things right you want to build in your building they forget things um what else are they gonna forget and what what could that cost you down the road to repair or replace or upgrade or correct um you know we've been or you know you force them i said no you got to do it well then they just walk off the job do stories like that too and one of the goals of any real intro of the construction partner being involved earlier is that they get to see the documents before there's a bid on them right so they're looking at them they're making sure that you know

114from a contractor's eye that's clear on their scope and you know i ten years ago when there were a lot more larger vcs in the industry and capable of these projects last thing that i was looking to do was you know recommend construction managers to my clients but the market we live in the scale complexity it's my recommendation from the letter you know seeing them at risk i think that puts us in the most viable position to deliver these projects within the budgets that are allocated um as well as in schedules so the maximum amount of money that you're talking about does not include the design phase yeah oh the gmp guaranteed maximum price no that's the construction project so the the proposal that's on the bond is total project right so not all those

115dollars go to construction right so that is that happens before it's spent before we get to the point of the gmp but that's trapped and as a fixed fee typically is tracked within if you will that greater whole cool the gmp is for construction and the delivery of it an administration of it from the damages and you're expecting that all of that design work plus that guaranteed maximum price will be 57 million dollars for the junior high the bus burn and all the athletic fields yes okay no mcmurray yes hennessey macomb yes [Music] this time a closed session is necessary for discussion of this meeting is lawfully closed whether it's purposes or something in the review of the minutes it's mandated by section 20165 of the second discussion yes we'll give ourselves about five minutes