001Hello, this is Bill Nesmeer, buildings and grounds director for the Oregon School District 220. Welcome to the 2025 2026 buildings and grounds midyear progress report. The following report highlights a few of the projects completed over the past six months. Our ticket stats for 9125 through January 1st of 26. The scale of completed projects amounts to 776 closed work tickets plus other routine daily task. FY 2425. Average close time was maintenance 28 hours 50 minutes. Custodial 14 hours 13 minutes. There were several exterior parking lot lights and exterior lights at the Blackhawk Center that required repairs. Maintenance staff repaired all fixtures that could be accessed with in-house equipment. The taller parking lot lights required specialized equipment and are being repaired by an outside vendor. Alongside completed projects, a few instances of accidental damage or incidental repairs
002such as broken glass, chairlift malfunctions, and roof leaks were identified and addressed through standard procedures. HVAC preventative maintenance completed. Every January and June, all HVAC filters are changed, electric pumps and fan motors greased, all fan belts are checked and replaced as needed. There are 34 specific areas located on rooftops and mechanical rooms throughout the district that get this PM service. Annual inspections and maintenance of backflow preventers are required to ensure the safety of the district's drinking water. These devices prevent contamination caused by reverse water flow and must be tested annually under federal and state regulations. The district has 15 back fold preventers of various sizes. The testing and required maintenance were completed on 1225 by Eman Industry. As much as I'll pretend to miss those crazy hours and endless plowing, salting, and shoveling, I'm secretly
003thrilled for thrilled for green grass and a snow-free campus. Even though the snow is melted for now, still these pictures are a bittersweet reminder of a winter we are ready to be over with. Huge thanks to the team for all your grit and hard work. The ROE conducts an annual fire safety and health life safety inspection to ensure the schools complies with safety codes, emergency procedures are in place, and hazards are identified to protect students and staff. For your reference, please see below the main purpose of these inspections. One, check fire prevention measures. Two, access emergency procedures. Three, verify compliance with safety codes. Four, identify hazards. And five, promote student and staff safety. After the inspection, the ROE always provides a report with findings, noting any violations or recommendations the school maintenance department along with
004principles must then address to stay in compliance. I'm proud to say that this year for the entire district, total violations are lower than any time in the past 10 years. Fall and winter athletic and event setups. Throughout fall and winter, the custodial team handles numerous athletic and event setups. This year, there were 91 setup tickets closed between September 1st and December 31st. Setups can range from volleyball, basketball, and wrestling to concerts, meetings, and presentations. Standardizing custodial procedures. The custodial team worked together to update their standard operating procedures and expectations documents. These documents along with other important documents have been combined into new SOP/SUB binders for each position. These binders will help ensure that standards are consistently being met by all custodians and subs. While most tasks were being completed similarly, there were minor differences between
005buildings and shifts. The goal is to have the entire department operating with the same procedures and expectations, including subs. This will be an ongoing goal, but significant improvements are already being noticed. Additionally, new standardized training procedures are being developed, new probationary check-in systems are being tested, and updated equipment care checklists are in place. With cold and flu season comes the victory sprayer. To combat the seasonal increase in viruses and bacteria, the custodial team utilizes a batterypowered Victory electrostatic sprayer. These sprayers emit an electrostatically charged plume of botanicalbased disinfectant to thoroughly disinfect entire rooms in just seconds. On December 23rd, the custodial department participated in a lunch and learn training session provided by representatives from Advance and Brady Plus. The topics covered were the use, care, and upkeep of the riding floor scrubbers, vacuums, kac systems,
006and other mechanical equipment. During winter break, the custodial team worked diligently to keep clean to deep clean the entire district. This included scrubbing all hallways and gyms, kayacking the locker rooms and bathrooms, and all general cleaning tasks throughout all buildings.