D214 02/27/2025 Board of Education Workshop

001test one two three e e e test one two three e e [Applause] [Music] welcome to Jerry's cafe we are a destination Cafe and we offer craft food and beverages meaning we make everything fresh on site when you order and all of our food and our beverages are prepared and served by adults with intellectual and developmental disabilities and then lastly just say the name Tom here you go enjoy my favorite part of working at Jerry Cafe is definitely interacting with friends I've met throughout the years and the expressing machine my co-founder Amy Philpot and I opened Jerry's cafe for job opportunities and staggering statistic tells us that 80% of adults with disabilities are unemployed I believe differently and this is the place where our employees can work and feel proud and contribute and can see

002that they have value and purpose and they are given the responsibility that anyone would be given in a job and we expect nothing less than them to perform at their highest level so we see great success in every single employee and their independence and their offerings and activities here at Jerry's [Music] cafe the large hot white chocolate pumpkin pie with whipped cream it is to die for it it is delicious it's amazing well the uh favorite part of our working here um uh is that I get to serve customers I am a cashier they understand to include people with us with exceptionalities I wanted to tell you I've been watching you today you're really good at your job you're doing I always I always like to serve customers customers go first we are super proud

003of our partnership with district 214 district 214 has been a supporter from the very beginning of our foundation and several of the schools have done fundraising and helped us get our doors open to Jerry's cafe proudly we have 12 or 13 graduates from the district 214 schools who will work at Jerry's cafe as our active employees this is where we do our C prep this is where we make all the salads and then over here is the sandwich line this is where we make all of our sandwiches I have worked here since day one I love it here I love my supportive team members and I like serving customers here is one chicken minutes trinian trip salad we know that our community members have lots of choices but we're hoping that you will come and

004choose Jerry's cafe thank you when you come inside and engage with our employees you feel a sense of joy and you will start your day feeling the best way that you can with a joyful heart and knowing that Jerry's cafe has provided you with delicious coffee breakfast or a lunch p and cheese all right Welcome to our 55th year of putting together an incredible community service project through our SOS class here at John hery high school as you can see around me it is organized chaos but it is an incredible day for our students to serve our community by packaging and collecting food that's going to be going to local food pantries in our area to support those in need we're really happy to be able to do the food drive here at hery because

005it really just brings the whole school together and we are able to help our community and bring the energy with everyone here out for past I would say about 2 months we've been kind of working together with SOS Junior leaders baseball and we've all gathered together we've done bag in tag with C different communities and we've all come together and it's really amazing to see the turnout and then later on we're going to be visiting eight local food pantries and it's really exciting we're just thankful for everyone who helped each other along the way it's been really fun it's a team effort but it's been so fun Prospect marching nights are heading to DC we're in Washington [Music] DC Prospect marching kns were invited to travel to Washington DC this year for Veterans Day so

006we're taking the band out um to our nation's capital we're going to do some great tours of some of the monuments and the museums and a lot of the sites of DC um but it all culminates with performances on Veterans Day um so we've been working really hard to prepare and we're so excited for our students to have this opportunity throughout the trip we had a few opportunities uh where veterans would actually see our group of students out out and about and uh spoke to our students um so in addition to uh touring these places our students were able to actually interact with a number of veterans over the course of the trip which kind of made everything a little more real and genuine and authentic so our first day in DC was really impactful

007and gave our students sort of a big picture overview of the city and some of the history and really set the stage for our performance day coming up so on Veterans Day our morning started off with a performance at the Lincoln Memorial there we were right on the steps of the Lincoln Memorial facing the Washington Monument just a really special opportunity for our students to have a a really great place to perform it was an honor to perform on the steps of the Lincoln Memorial with the pmk where so much of American has taken place the experience was very impactful for me it was a unique opportunity that I have never had before and it was something that I will cherish for the rest of my life one of our students Emily poock was also

008asked to deliver a speech at the Lincoln Memorial I've always wanted to help people so I'm going to serve my country more specifically I want to become an officer in the military Her speech was really wonderful and got a really great reception at the event in fact after the event was over I had a number of veterans come track me down to tell me how great her speech was and actually they wanted to meet her and take pictures with her because they were so moved by what she had to say my father served in the Navy and so he instilled in me like the value of um serving and like caring for our veterans and those who serve us and so being able to thank them today and um Place medals around their po think

009and welcome them home was really impacted for me as [Music] well United States miracle it was an honor to play at the World War II Memorial today it was such an honor because music is a way to share emotions without using words our performances in DC got a lot of really good responses um one of them a story was told to me by one of our chaperons that there was literally um a marine veteran who was at our performance at the EO gima Memorial who was literally in tears watching the performance and just Express to our chaperon how much it meant to him that this group of teenagers from from the Chicago area had come out there and was was performing um and he was just really moved by it and uh I thought that

010was just a really neat neat story to hear coming out of the the performance so any trip like this uh takes a lot of time and energy to put together I feel really fortunate that our school was very supportive of this endeavor we had a bunch of parents who traveled with us and did anything they could to make this a great experience for our students um I'm so glad we were able to bring our students to DC uh Veterans Day seemed like a perfect time to bring them and uh it really just in in the end I think the whole trip turned out really really great and I'm so happy we were able to make it [Music] happen we're super excited to have the 911 never forget mobile exhibit here at hery high school as

011the truck arrived we had hery Parents out front with some patriotic balloons we had hery students lining the the sidewalks we had some you know many American flags like they would show on the honor flights the spirit was high good morning I'd like to welcome you to the Steven Silla tunneler Towers mobile exhibit we have a 50 50ft trailer approximately 1100 squ ft exhibit we travel our nation to commemorate the the brave sacrifice of the firefighters police officers that gave their life that day in the greatest rescue and Recovery effort in our nation's history the reason we're here is at Hershey High School to come educate our youth on the happenings of that day but also the the happenings of the days after and to let them know that it was a huge tragedy it

012was the single largest loss of life day we've ever had it was also the lar largest rescue we've ever had as well but just all the good that has come from that tragic day and they they're going to learn things that they they can't read about uh they're going to hear stories that some have never been told some have been told many times Steven Siller was uh one of the 343 firefighters that died that morning he was getting off duty that morning he was going to play golf with his older brothers heard the plane strke heard on the news that the plane struck the building turned around drove back to his Firehouse squad one located in downtown Brooklyn they had already been dispatched to the disaster he got his gear drove his own truck to

013the Brooklyn Battery Tunnel where he dawned 60 lbs of gear Ran 2 half miles through the tunnel mustered up with the rest of the firefighters and gave his life that day honoring his oath that he took to protect life and problem so this is about remembering so we want people to remember ivly for adults to remember and for the kids to learn so we don't want this forgotten it's not taught in most schools in in America and they have the privilege of talking to people who are there you know we can't talk to people who are in the Civil War or these other moments in American history but they can that's pretty special thanks for having us and this means more to us than you this means a lot to these kids and these kids

014would be great they're very respectful they listen it's uh it's nice to it's nice to see a special thanks especially to the FDNY crew to the silver Foundation to solders journey home to district 214 to all of hery I I'm grateful for everybody a special shout out to Bill dusting for the for the magic Spirit special shout out to Chief Harris Arlington Heights Police the coolest part about this project was there's like a whole whole bunch of people that were on it and did it it wouldn't happened without a whole bunch of people the list is just too long and to me that's that's actually a good thing to [Music] celebrate this is the uh Rolling Meadows band alumni event so we decided to uh get the band back [Music] together this year being the

01540th anniversary of the Jazz Mets Festival so it was kind of an opportunity to hey can we bring people back at homecoming I had talked to some of the previous band directors that's Len King in the 70s ' 80s early '90s we have Bill jastro and David bogs from the '90s then of course Chris booty who retired several years ago those people set the foundation for everything that we have here I'm giving you my God I I'd have paid money to be here tonight I really would have it's it's one of those things I I'd pay money to be here this is the ban where you're close friends were really at in high school and so you're with your closest friends and regrouping after 40 something years and going holy cow yeah Mr King is

016the reason why I'm here today not just at the school but what I do in in life I owe everything to Mr K if it weren't for him I wouldn't have gone to college and if I hadn't gone to college who knows what I would be doing you know some of the stuff that we we're doing right now is like we never stopped doing it you know you know just to be around these guys again and just hanging out 40 years seems like a long time but it's seems like it's kind of a short time too you know this is fantastic I mean I I knew it was going to be good but not this good 52 of my actual students are in this group I get a lot of feedback from them telling me

017how much they they enjoyed the music program with me and how they appreciate music now for for their life that's really special because to know that they are still thinking about me and what what we did here it's it's just very satisfying well I flew back and I'm glad I did you know especially to see Mr King he meant a lot to us he just brought in the Jazz and I mean we had world class you know experience that most kids never would have had you know a real depth of of exposure to great music because Mr tank so glad I got to see him it's so fun to be back though I love it my family is here they're so excited so is my family my son's here my husband's here so really great

018if you are on the fence of coming whether it's debating about whether to come or not you should definitely come next time it feels like a long time ago but in some ways like you never left like I'm like okay we're going to go March over to the stadium and we're going to play for the football team so yeah okay [Music] [Applause] [Music] [Applause] [Music] thank you I'd like to call a workshop meeting to order of Township High School district 214 board of education for Thursday February 27th 2025 will the secretary please call the rooll dling here fito yes Hinman president PA here Ral here Walker here and CER pres we have a quum thank you would everyone please said stand for the Pledge of Allegiance I pledge Al to the flag of the United

019States of America and to the for it stands one nation God indivisible with liy and justice for all the thank you next agenda item is approval of the agenda can I have a motion in a second please so moved second there's been a motion in a second please call a ro bito yes hinan I dling yes Palmer I Ral I Walker yes and qu sir I motion carries 70 uh next on the agenda is approval of the open and close minutes of February 13th 2025 so moved second been a motion a second discussion please call a roll Walker yes fito yes dling heinan I pmer I wal I and cour sir I motion carries 70 thank you I understand there's no one that has signed up for public comments so we will uh move to

020the roll call items approval for a six Motion in a second for 61 please so moved second motion and a second discussion please call a roll Palmer I Walker yes dling yes fito yes Hinman I Ral I and citer I motion carries 70 uh Motion in a second for 62 please so moved second motion and a second discussion please call a roll Palmer I I fito yes dling yes Hinman I wal I Walker yes quiter I motion carries 70 thank you uh Motion in a second for 63 please so moved second discussion call um go ahead I just wanted to uh I I noticed on the uh personal transaction reports that we had a member from the foundation resign Jessica seek and I just wanted to I know she's not here tonight but I wanted

021to go on public record to thank her for everything she's done for the foundation um she was a really good person to work with I really appreciated all the help she gave me being uh the representative from the school board and I wish her the best of luck any other discussion please call the r r hi heinan hi dling yes furo yes Palmer I Walker yes crer I motion carries 60 a motion in a second for 64 please so moved second Motion in a second discussion please call the RO Palmer I burito yes dling yes Hinman I Ral I Walker yes and quer I motion carries 70 thank you it's all the action items tonight and we have one discussion item tonight 71 Dr Ro all right thank you um so as this is a

022workshop meeting uh these meetings are designed for us to take a deep dive into an important topic uh for the district and really wrestle with all aspects of U of something that that we're facing this is not a new topic for us uh Mr Julie and and anetta were here as well as George from Aron were here um a little over a year ago to present this initially to us a facilities maintenance uh plan that uh was the first exposure and the first plan of its kind that the district has conducted uh which is asking you know experts from our our Architects and Engineers um as well as uh construction managers to collaborate on a deep dive into the district facilities from Air Handlers to boilers to athletic fields and tracks to uh the safety

023vestibules to the the tuck points in the roof and the walls and how is our bu our buildings how are our buildings put together what is the current state of their health and um and they they resulted in a um $852 million um project plan of need that we needed to address um should we tackle it all so in the meantime we've begun actually chipping away at some of those things um as as Miss mitac and Mr ulie have put together and and have that in motion um you know her's student services this year as well as a uh the air air the roofs and the air conditioning at Wheeling that we tackled last year and a little bit more this year so all those things are in motion but at the same time we

024have uh quite a lot to still tackle so this evening's plan is is for us to um actually I get to be in charge here so this the the plan is to um take that review as well as discuss what options do we have we don't have 852 million uh no school district does um but what are the options that we have to understand what financing may be available to us to consider uh from fund balance to bond issuance to Life Safety bonds and to the ultimate um referendum that um of course we we avoid and this district has avoided for 52 years um but we have to rangle with all those financing options if we're going to tackle this uh this project um and then of course you know this board has has been

025recognized for more than a decade of being ex outstanding finan stewards of of the taxpayers money and it's not something that I take lightly and I know my team doesn't take it lightly um we are actively uh underway of not only becoming more efficient with how we do our work um but pushing those those dollars as far as we possibly can out of respect to the community because those dollars are not ours and we know that so um so all of that uh encompassing will be in the conversation tonight and we'll have the opportunity to really Wrangle with uh George Maron and and and ask ask questions about the facility plan and then Tammy and and Tim from PMA will present and share um what those funding options are and we can ask questions with

026them about um to to just to really ensure that the entire board understands all aspects of it is really our purpose and then we'll have a discussion amongst ourselves um about where we'd like to go and what options really exist so as we walk into that you have not seen the final version of the Strategic plan yet but I wanted to connect the work to what that will be and this is this still in draft form it's certainly not a finished product but I point your your attention to goal number four and 4A is reimagining quality facilities and even since then we've switched back to reimagining Premier facil because we believe that's what our students and staff and Community deserve but this work this discussion tonight is directly tied uh with the strategic planning work

027that we'll be doing um for the next five years under this plan and and then as you're presented with a a 10-year Master facilities plan the renewal of this plan for five years after that uh so it's not it's not something that we really will ever Venture away from um as our our demands of society on instruction and what our students need will continually evolve and it's our responsibility to update our buildings shift our buildings make them more flexible so that they can meet um the needs of our students in a classroom um that prepares them for a world that's that's kind of unknown at the this point so this world um not wle but Wordle uh encapsulate some of the feedback we received from families and you know as these word clouds work uh

028the larger the word the more frequent it was mentioned when we did the surveying with families uh in our uh surveys leading into the Strategic plan and you may remember one of the very first presentations that uh delivered Partners gave us um they gave us two charts and one of the charts was strengths of the district and on the other side was opportunities or opportunities for improvement and Facilities lived on both sides of that um our our families recognized that we have tremendous facilities to support student needs our CTE facilities are are out of this world Second To None uh we have all the athletic facilities that our students uh could dream of they need to be updated but we have them um our buildings are are aging Buffalo Grover is our youngest at 52

029years old but if you walk through our buildings our our um custodial maintenance team does such a wonderful job that on the outside and and as you engage with it um they look like they're really wonderful buildings and they are um tonight's focus is on the Behind the Walls and some of the areas that we don't see um and we're not built to see because we're not experts in this field um but on the opportunity side are the facilities that really addresses those things you remember last year we had to close Buffalo Grove because of an air conditioning issue the year before we had to close Buffalo Grove for a day um because of an air conditioning issue we almost had to close Buffalo Grove it's not just a Buffalo Grove problem but we almost

030had to CL close Buffalo Grove this year because we were minutes away from a water main break that our CMA guys averted um hery is currently under renovation and in the student our students advisory uh you'll remember said it's time to update our classrooms we need this so this is this this conversation is not is not new it's happening in our in our classrooms it's happening with our staff it's happening in our communities um and now it's at our table for us to uh to wrestle with and decide how we want to move forward so uh it's really an opportunity for us to put a really positive um renewal and and reimagining what we'd like our schools to be that our community is so proud of and our students are just so deserving of of

031the best that we can give them so with that I'm going to hand it over to uh to George and let George uh take point and run uh update us on an updated version and re refresh you with uh the master facilities plan perfect can everyone hear me thank you Dr o uh I'm happy to be here again A year later to be able to talk through these tonight uh and I do talk fast sometimes because I get excited about these things so if at any point uh pause me and I'll slow down okay um I also am me I met that stage where I need readers but I don't want to admit it yet so I will be holding things a little further away from me than I normally would um but again so

032tonight as we walk through this uh this long- range facility plan to it's a little bit of a refresher course from last year but I want to spend some time uh kind of reiterating uh and re explaining kind of what our challenge was what we looked at how we looked at it and then kind of walk through some of the things that we found once again um as as we were kind of brought on on board to look at this from a long range perspective our big primary focus on the range facility plan is looking at your existing assets and helping be proactive of creating creating a maintenance plan from all your buildings uh in one way of looking at it I always say it's like taking one of your schools um I'll say BG

033because we've been saying BG flipping it upside down and shaking it and everything that falls out of it is the things that we didn't look for anything that's still in there intact is the stuff that we looked at so it turns into anything that's loose Furniture uh books you name it equipment that is not kind of tied to the building or things that we didn't approach it was the stuff that was permanent to the building that keeps them going uh from a simpler perspective it's like looking at your house when you get your house and you move in yes everything looks perfect as as it is day one of you moving in but you know there's maintenance that has to happen at the house to keep going roof maintenance wall maintenance Plumbing maintenance all things

034that if you forget and you neglect it builds up to a big issue down the road so uh the smart decisions you guys made was to look at us and say can you look at all your buildings figure out all the key components that make these buildings tick how do we make them safe how do we make them dry uh and making sure that no Waters entering the buildings we're keeping the roofs good the walls and the windows uh working properly and then getting proed say how do we put a plan together to know what's that expected life cycle for all these components so we can continuously plan for them rather than be surprised by them right what the study wasn't so the study is looking at all your spaces and making sure that we

035maintain it it wasn't an analysis to see any sort of opportunities from a change in curriculum are there things that you're trying to do in your facilities that you haven't been able to do are there spaces that we want to look at to expand upon it was really looking at what you have and maintaining what you have right okay so couple key things it's the stuff that no one sees these are the glamour shots that you'd see that that we as Architects and Engineers look at but uh the average student or Community member doesn't get to see it's the thing that that keep the building uh conditioned uh Power coming to the buildings the roofs that are keeping the buildings dry uh and really all all the kind of key infrastructure from a plumbing perspective

036all the guts of the building that are vintage of the same era when it was built right um so those here's a snapshot of the types of things we looked at and it wasn't just me walking because that would have taken a really long time we had a full team of people that did this uh a bunch of members from archon on the architectural side we had uh inspec which is your your building envelope roofers at the time we're looking at are your roofs and walls we had CS2 engineering that was looking at all your mechanical electrical and plumbing and Fire Protection components uh and then we had pepper construction looking at all those from a lens from a contractor and a cost perspective so we put all those experts in a room we spent

037all these hours walking identifying cataloging we regrouped with uh Administration to to report out the types of things we found incorporate anything that we might have been missing um met with buildings and grounds folk we identified all the components and then we started putting budgets to all these and that's where that big dollar number that you saw was it was identifying every single component and budgets the heart attack when you see that is oh my God that's a big number but the key thing that we got to look at is we wanted to make sure that we identified every component doesn't mean every component needs to get done it just every component that makes these buildings tick so they're all on our radar now some of them are newer some of them are older some

038of them are in the middle of their life so all these things are identified from day one budgets are identified from day one and then the big part is to plan how do you project out over years to help prioritize the types of things that you might need to do uh there's a number of items on this list that are going to be well beyond the 10 years right there's a couple of these items that are probably screaming for us to get to earlier uh but again this was us to give you the best foot forward to understand all the different components for all your facilities and the types of things to to keep them uh properly maintained little snap so what we did on a big picture level and what you're going to see

039tonight is really breaking things down into five different categories and these are kind of the highlevel approaches that make it easy to categorize things for for for discussion purposes and if you if you follow along I I don't know what page is but it's what's up on slide um the first one I'm going to talk about is the site so as we looked at the site we walked all your properties to look at your existing pavement your sidewalks your your Fields your competition Fields your your outdoor bleachers your storage facilities and is perimeter fencing and we group them into categories and we started seeing okay here's the types of things that you you want to make sure you're staying on uh for example Paving your parking loots parking lots might look great if you start

040looking at cracks in them yes those are patched you got to get a maintenance plan to do crack fill and seal coating but at a certain point they're going to start looking like alligator skin when you start see an alligator skin that's when you know that it's failing underneath that surface and it can't be just a a skim coat on top it's when you star to have to grind down multiple inches of the that binder layer and re and repave um so we know that's part of a maintenance plan and in day one it might look great but within the next 10 20 years you are going to have to do that so we made sure we identified ways to to crack fill and seal coat we identified ways to replace and we put those

041in there as as different cost estimates to make sure they stay on your radar looking at your fields we have a lot of turf fields turf was installed I know right after I left hery is when it came so I get to miss it but but you those turfs were came and that means it's a vintage of of a good number of years ago right uh and if you look at that average tur field is a 10 to 12 year cycle some of these are coming on 14 or 15 years they're getting properly maintained taken care of but they're going to get to a point where you need to replace them so again you would touch those but then 15 years from now you're going have to touch those again so making sure that we

042identify all those components make sure we're looking how to replace how do we make things accessible uh looking at all your sites equally to make sure that we could uh put a maintenance plan on all those areas if you keep going down the line LED lighting on the exterior perimeter fencing making sure they're updated your existing concessions and storage facilities and making sure they're working properly and maintained um and then wave finding signage on certain areas so we identified all the main components that are that are circling your properties and making sure that we put a proper plan together and identify dollar values to them and what you see on the right is kind of a a green light yellow light red light uh approach and the green light is kind of saying that in

043general we are in great condition the the yellow light is saying those are the types of things you want to monitor they might hit you in the next five to to 10 years of things that you you might want to tackle the red light ones are more of the ones that in might be areas that you want to address sooner I got ahead of myself encompassed in all these is also uh life safety type items so if there's trip hazards on the site if there's areas that are not accessible those types of components we wanted to address we know your life safety surveys is up in 2026 coming up uh We've encompassed the types of items that we would put in that already into this template so by the time we get to that life

044safety adoption or or or submission we have those components here that would be part of that cycle so there are a number of Life Safety type items that are on this if we go to the next one we look at architectural so the architectural side of things is US focusing on anything inside the building from a finishes perspective that's looking at flooring it's looking at ceilings it's looking at your doors and hardware going into your your classrooms making sure that we have the proper Ada hardware for every door that it's a lever versus a knob we're looking at glazing making sure that things are uh replaced you know we have a number of areas we have fire rated glazing wired glass switching things to tempered glass these are the code type things that we would

045do from a life safety perspective but a lot of the architectural set of things is really uh a refresh to all the existing spaces that you have in your buildings uh what this does it pretty much has a a painting plan in there for all your classrooms a casework maintenance plan we're replacing your cabinets in all your classrooms over time uh for all the Aged areas your science casework your flooring your ceilings your lights uh a number of uh actually the technology and and and and electrical components go on the electrical side um finishes in the bathrooms looking at all those from a tiling perspective and from a a fixture perspective all those types of things are happening in the architectural side of things at every one of your sites um if we're looking at

046uh the theaters uh replacing seating uh finishes in all your theaters your your your gym floors your interior bleachers everything that is a component of the architectural side that's in your building that would need maintenance is encapsulated in these dollars right uh so like I said a lot of these items uh are are are are items that we would see in the building uh on the right you're seeing that the kind of the colorcoded diagramming of things that we are monitoring things that are in great good condition and things that might trigger us to uh address earlier on so uh the yellows doesn't mean that that if it shows yellow that everything is yellow in that component it's just the majority of things are doing great there might be a couple onesie TWY types things

047that might be wanting to get done earlier than later building envelope so this is the the one that I always kind of talk about that's the vertical and horizontal components of your buildings so the building envelope is keeping the water out of the your inside uh it's looking at your roofs the horizontal components making sure uh that we're staying watertight in that front and then we're looking also on the vertical fronts all your walls your windows your tuck pointing all the types of components where anywhere anywhere water can get in is building envelope trying to keep it out uh so as we as we look at that on prevented maintenance side we are looking at all your different vintages of roofs I mean in all your schools not all roof was done at the same

048not every roof was done at the same time they're all in different Aras of additions and different times that that that they were replaced uh so understanding when each one was done what their expected life cycle is uh helped us kind of identify the types of Maintenance you would need to do on it depending on the roof type it might have a 15-year life cycle it might have a 25 year life cycle um it doesn't mean that in in 25 years you have to do a replacement all it means is as we get approach that 25y year mark are the types where you want to get more eyes on things to make sure it's going great you might do some small maintenance and it breeds another 10 years life to it right um and that's

049while I look at this from a from a maintenance perspective and on a roof side if they're not giving you problems we go by the the the life cycle if they are giving you problems we are raising those to the top of the priority list right and those are the types of things that we we we've identified we want to make sure every component is listed and everyone has a dollar value to it because as certain things might get kicked down the road certain things might want to get brought forward we want to make sure that we don't drop anything of those off the radar um the windows looking uh at there's a number of facilities that have single pane windows those are probably pretty much an energy thing where that single pane is not

050insulated it allows it makes it tougher for your building's mechanical systems to work harder to keep the weather out or keep the weather in depending on the time of season right um and and that switching to a double Paine insulated glass helps astronomically for those parts so we've identif identifi the windows that are single Paine throughout the buildings to help kind of do uh those Replacements uh while maintenance it's pretty self-explanatory on the tuck pointing looking at your kol DS over time and sealant kind of degrades and crumbles so looking at making sure that we replace making sure those are fluid as they go back on allow the movement of your buildings to happen without letting uh the the co the the sealant crack and let water penetrate your building so it's looking at from

051that perspective from an expansion joint perspective um and then looking at all your exterior doors making sure that thresholds are maintained that they the doors are doing what they need to do they're not letting water in they're sealing correctly they're they're they're safe and they're secure around your buildings that we're keeping everything out and they're not uh giving you issues as you open and close them okay mechanical uh mechanical and we looked at we pretty much identified every single component uh of your buildings that that provided Heating and Cooling everywhere in them so be it a rooftop unit be it uh radiant heat throughout be it the vesu radiant heat be it ceiling units that are VAV boxes you name it every single uh type of component that that provides Heating and Cooling uh was

052identified every uh every piece of equipment was identified from a catalog perspective so we know exactly what all those pieces are we have exact when they were installed their expected life cycle uh and all those were used to help identify cost replacement and uh expected life cycle for each one of those components I think I I forgot to mention boilers boilers and and pumps inside the buildings and chillers as well so every component to the building then the mechanical side was identified and cataloged and and Quantified from a dollar perspective and again uh as we're going through this what we've done is we've identified every building and at the bottom is kind of shows each building's kind of general cost and then collectively what those those dollars are Plumbing uh Plumbing SLE things we looked

053at not only the end product of the of the spaces you're at be it the Ada accessible toilets the fixtures themselves your sinks your drinking fountains but also uh all all the piping that leads to all those spaces so uh looking at uh your supply piping to the building throughout the hallways to the spaces that they're at making sure that we have we we looked at fire protection to see where where are areas that aren't sprinkled where are they are they sprinkled um if the if the the pump the fire pump is is has the right capacity if we were to fully sprinkle the buildings so it was identifying all the Plumbing components and making sure that we uh have them listed on here for maintenance your Bas systems you're You're Building automation systems um

054your uh I said I said drinky Fountain right thermatic mixing valves uh the controls on those making sure that we're providing the the right temperature to the spaces that they are supporting right so those thermostatics mixing valves help us control the heat at the end user location when they're washing their hands um and the reason I mentioned that because we always life safety and life safety and Code Compliance in general is reflective of when your buildings were built so we always test your code compliance to when your buildings were built the only Department that went rogue on that is plumbing plumbing is current code so if everything else is done by the code of when you were built Plumbing is we go by today's code right and that is something that we've had to follow

055along so as as things have evolved from from the temperatures to uh dead ends that have occurred that people called where if if there was a dead end pipe it used to be 40 or 50 feet where things water would not be going anywhere they didn't mind now that's been minimized down to 5 feet uh years ago there was an incident that that spread a little bit of Legionnaire uh disease that was caused by a dead end and because of it the rules changed so now because of that we've been looking at Plumbing at a very different lens to make sure that we don't have any deadend areas in your buildings that would cause too much flow of water being stagnant uh so those types of things have kind of alerted us and the plumbing

056side that have been upgraded to today's code so we've have all those identified on here the last piece was electrical so electrical was looking at all your systems in your buildings and how they're functioning uh for the types of things you're trying to do in them and like anything when buildings were built the power requirements leading to them were from the era of that time but since then you know the amount of things that we've been doing in these classrooms the amount of power consumption that we've needed has grown and evolved so making sure that a your building is getting the right am amount of power to them so looking at your service and your switch gears uh and then also looking at the types of energy you're consuming and looking at LED lighting things

057to be more energy conscious and do replacement in all your in all your spaces um and looking at Power at from an outlet perspective to every one of your classrooms then looking at your fire alarm uh making sure we upgrade the the front end as well as all the devices throughout your buildings making sure we have that identified and then the potential of looking at the the generators the the backup power to all your facilities so in a nutshell those are the five categories that that that six I wasn't I am really good at math but right there six categories that we really identified as the big picture the the facility assessment goes into much deeper dive in each one of those components but from from a generalization those are the the the lenses that

058we looked at and the types of thing components that we we we put in these dollars and what you're seeing here is kind of a breakdown of all the components uh and then you kind of could see as you spread all the way to the right side how much they make up of the overall picture and the lower pieces the building envelope the things that keep your your building dry The Mechanical plumbing and electrial all the components that just keep the buildings going uh make up a a good over over about $460 million of that number uh the the architectural and sight make up the rest and those become the the finishes of the Interiors uh and and a number of Life Safety type items but you could see kind of how that that kind

059of breakdown is and we thought this would be a good diagram to share to kind of show you where those things stand and if you have questions about what breaks up each component based on buildings you can pretty easily see it uh right on the paper so I said a lot uh so big picture once again the facility report was all those different components that identified the cost Associated are base today's costs of what those can be and I and I am going to say one more thing I'm going go back to it remind me but um uh the key is looking at today's dollars if you plan out and you project out over years that next step as you look at those we would put escalation as you project things out into each year

060four to 5% to basing on how how how we look at things uh to make sure that it we capture it correctly the correct dollars in the correct year uh so that 866 would if we did everything today if we had to do everything today that's what it would be it doesn't mean that that's going to be the same number five five 10 years from now and the reason I say that is at the beginning of this Dr Ro had mentioned $852 Million worth of of items that was from a year ago as you can see things that are still on there it's starting to grow and those dollars kind of go up with it right so if you're wondering why is there a difference in number that isn't math wrong that is the facts

061of excel working for me to tell me what it should be um but yeah questions yes okay I have several um the the things that you have up there has any any of them been updated for things that we projects we've done in the last year or two and I I'll give you a great example would be um Wheeling we replac the track we replace the turf field but yet you still showed their field conditions as a yellow and I'm assuming you're saying that because you're taking into consideration all the fields and just not the football field is that correct that is correct okay um next one I had was um you put um preventative maintenance as yellow and that concerns me true okay I mean I would think that preventative maintenance should always be

062in the green because you would always be looking to making sure that you are maintaining your buildings and saying yellow to me says that maybe we're not well y the prevented maintenance side of things and great Point uh if it says it's green that means you don't have to worry about it that means you're just doing great prevented main is keeping an eye on it so every year you're always going to want to keep an eye on that to see if there what type of prevented maintenance needs to happen it could be there's leaves in the gutters that are causing drain issues or hey in this area the ballasted roof started to come off that didn't happen last year so I leave it as yellow because that's something you always want to monitor uh and

063that's kind of what that yellow signifies monitor condition so every year our our building envelope our director building envelope Brian would want to come and continuously look at your buildings to make sure that there you are here's a list of things to keep going and that'll breathe more years out of this roof and it's usually small amounts uh it could be $1,000 here $1,000 there it's all relative when we talk about these things but um in general those are the types of things that are identified on a yearly basis to keep these things going so I always want to keep that as yellow to be monitored okay I have one more question I have a couple more questions but I'll just ask one more and and let my uh fellow board members partake in their

064questions um Forest View it's our our kind of our newest building with all the stuff and and I just expected to see more green than yellow and red yes so the the reason that they're if you're looking at for you like here it's it's mostly green with a little bit of yellows and that is when a big picture on a site I always kind of call parking lots and maintenance is always going to have to happen so hence the yellow is every few years you're going to have to do it it's not something that you're going to live with for five 10 years without doing anything to it so if there's more of a a a a shorter time frame of maintenance type items even if it's smaller items crack fi and seal coating is

065a really small item that dollarwise that you would do to keep that the the parking lots going those are identified in here so I put those as as kind of things that you wouldd have to kind of keep doing okay I would also add Mr F that se building hasn't been touched in any upgrade in this building um where Community Ed lives okay uh and it's it's in it's in need of some attention too but that's that's probably contributing to that yellow okay I'll yield board there's more questions go ahead so there's a you talk about how future dollars impact this but one of the things I'm got noodling around in my head is when you go to do an actual project you start looking at the components to that project and things tends to

066mushroom so for example if we were looking at replacing exterior doors because there were leaks we'd start saying things like well now is a good time to ask how secure are our buildings and how safe are they from Intruders or etc etc and that project which might have been a door replacement suddenly can take on a new life right so one of the things I think about a lot is when we're educating our students we're educating them with the world we know now and they're going to work at jobs using technology that hasn't even been invented yet so how do we when we talk about the interior spaces in our buildings how do you even tackle that how do you how do you get your because some projects like the doors you could kind of

067get your arms around right but there's things we don't know about we don't know like 30 years ago no one would have said gosh we're going to need good wifi in all these buildings what do we do about that how do you even how do you even approach that you know it's interesting so I'm gonna I'm gonna make a short answer really long so I apologize in advance uh so I'm tackle this on two fronts one when we talk about facilities on the maintenance side A lot of times we are looking at the components that keep the buildings going keeping your existing assets going moving forward right the other side of that component is is a different challenge it's us looking at how are the educational environments working for you and where do you want

068them to go and when we take that task on that is that that's that exercise we do is we we meet with students we meet with staff we meet with administrators we meet with community members to start understanding how the facilities are working for the needs that they have and the types of things that might be coming forward that future proof question of of the types of educational opportunities you like to have uh and that when we look at that lens a lot of that is tied to curriculum it's tied to opportunity for education purposes and it's tied to um p uh professional development and the types of things that are coming out and and coming in the future to educate everyone on to see if those are the types of things that make sense

069here and as we Deep dive on that we look at all right here's the types of opportunities are there here's that Gap that there might be or the areas that you guys are flourishing and you saying you're way ahead of the game on it uh and us coming back with a challenge of saying here's ways you could tackle to create those spaces in your buildings so when we take that challenge on we usually look at we call that a master plan just from a a design from educational side uh we marry those two together and it helps you identify things that you need to do to maintain and things that that will help drive those spaces forward and you put that together as one comprehensive look the the reason I say that is sometimes you

070don't want to fix something and then suddenly you realize you need it for something totally different and now you're going to go backwards right so that's from a educational lens from uh looking at the future side the second piece is when we look at all these components um from a flexibility standpoint a lot of people started using terms I want things as flexible as possible you know they they they all the buzzwords that started coming out but what did that really mean uh as time has gone on what we've been doing is in Opportunities where we're taking down ceilings and coming back with new ceilings and lights and finishes in the space Four Walls of the room trying to pipe empty conduit pipe as many things behind the walls as possible so that we could

071try to capture things that might come in the future same thing goes for furniture less built in and more loose to allow that Evolution to happen because everything that was built in and so permanent has been giving us challenges as we go now is we're trying to renovate those spaces like now there's cabinets that you're using less of there's things on that there's chalkboards that were on walls that you don't really use anymore so limiting the things that are permanent and helps give you guys more opportunity to evolve over time and be ahead of it rather than tearing things apart it's really replacing it becomes a Furniture exercise a lot of the times uh and then space just making sure that your your your your rooms have enough space for people to be able to

072kind of move around that's kind of helping us outfit these rooms to be a way that 10 20 30 years from now you're you're not going as far backwards to make something and change something that's permanent it's giving them the opportunities to be as loose and open as possible so when you look at the study you guys did I appreciate the response but when you look at the study that you did which is very comprehensive and than sorry very helpful I don't see factored in things like um the furniture and the things you can shake out of the building right and so or the design process associated with those spaces Etc so when I look at that 866 I know it's light which is a shocking thing to say because it'll grow over time as

073the cost of things go up but it's also missing components that will come out of it well I will tell you this valid that is true there are component that aren't captured in this that that is something and I think that's part of the the conversation today if there's other lenses we want to make sure we capture we want to make sure we're good on that front is we make any sort of educated step going forward correct um but when it comes to the design in in the spaces and the dollars that are associated to them uh this came up last time and I remember um and a lot of times when we when we build these numbers and create these numbers there's a couple contingencies that are built into this and one of them

074is called a design contingency uh and and and as I think I think Frank might have asked me it last time uh about what that means and in in a nutshell the easiest way of answering that one is if you have a rooftop a rooftop unit this is mechanical a rooftop unit you want to replace and right now there's a dollar Associated to it when the time comes and that unit wants to come that's when we're going to design it by then that unit might be bigger it might be smaller it might be lighter it might be heavier we don't know that right there might be steel that you need to reinforce just to carry the weight of that thing or there might be holes that are on the bottom of that that are different

075than what's there on the roof right now so that design contingency is capturing that that those dollars to make sure it gives us that flexibility when that day comes and we design it we know that's going to happen the same thing goes for every component in this if the classrooms we have Cabinetry we have flooring we have ceilings we have lights all those have a contingencies built into them to allow some of that growth to to to absorb anything that will come from a design perspective for those spaces what it won't absorb is if we suddenly wanted to change these rooms and grow them and expand them or do something different it's it's it's it's absorbing things within the scope of the realm of what we can guess right now right um so that factor

076is in every component of every category listed here uh and that that helps kind of Safeguard some of that design work that will happen when that time comes uh but a lot of these these components that are listed here are are are pretty clear components they aren't looking at the spaces from a a con converting them into something that they're not they are looking at them as almost as a one for one but an upgrade to everything that's there in your existing facility um so as we go forward if we want to start looking at that other lens that is something that we've done many a time for a lot of our clients and that be could be something that we rope into this as well to give you a a fully versed uh comprehensive

077Outlook to it that could help and m i I would actually add to to what's George's was saying that just to bring you this some the conversations we're having you know you know Chris and anetta and I have had some discussions and what they're planning on addresses some of your point because when we start making all of these improvements the attention is going to go or what about the classroom I want to feel and see this when so much of this is Behind the Walls and we don't want to lose that excitement because then people get frustrated with how much money we'd be spending on something they they can't see so right it's in the in motion that we can control uh and and just chip away as we can is that classroom furniture infusing

078that flexibility and they're working on uh kind of the the vision is uh a district standard of of a few different options that that that allows for flexibility and it's not a the one arm bandit style desk and a desk in row but it's more collaborative style seating and when we have a few options we can set up some classrooms that our teachers can come try out and decide what they like and then sayi want that style I want this style I want this style and we can then control the um the for down to just a few designs and we commit to a certain amount of money annually we can get a really great price on those few designs and our money can go further and then we we can meet Both Worlds and

079and take care of some of the mechanical and take care of some of the exciting uh along the way well and I also like that from a lens of equity right I think that if you walk into a science classroom in any of our high schools they should all be up to the same amount of the facilities should be the same they should have the same types of so we're going to have a nano Lab at wheeling and we're not going to have it other places but I'm talking your basic science lab should have the same functionality throughout and the idea of of modular seating that's at the same level throughout would also be good for our students to feel like they're not at the old rundown school they're tell you the science labs are

080on here as really the only classroom because they do need to be updated they are original to the building and you know those are the the super thick heavy style tabletops that can handle the chemicals if they spilled that that that needs to become more flexible so our teachers um have the flexibility of teaching and doing labs in the same space and not being constrained right like they are now because they're all fixed they're fixed structures in the floor and attached to the side um countertops thank you and I will tell you I mean right now the guts are there in every one of these spaces the refresh that's listed on here on the architectural side is pretty much upgrading all those finishes to that same level of of of today's standards so that works

081out pretty well board members yeah okay Mr dling go ahead okay um I've just spent 46 minutes drinking out of a fire hose um that's a tremendous amount of information very appreciated but uh that's a lot of information MH my focus is Safety and Security always for the staff and the students um but as I look at this I'm trying to figure out how much of the pie do I want to eat at once you know how big a chunk do I want to take out and how long can I chew on it before I have to swallow it and that gets into money and that's the next thing I'm I'm I'm going to be interested in to see what that is but obviously you know you look at the red and you say we

082got to do something we got to get we got to get that done I'm not sure the time frames I'm not sure of of the total amount of money when you when you add it up for the red but it's Safety and Security but but this is a tremendous amount of information to get and then once we decide where we're at maybe with the dollars or whatever it is or get an idea about what we got to do then it comes down down to our staff what's the staff what does the staff recommend what are the what do we put on for bids when how do we do that what schools a tremendous thing that we have to that we have to look at but right now I appreciate the information it's just a tremendous

083amount of information to uh to try to uh understand and get your header around thank you George thanks for all the information I guess if I look at it it's really a generational change here right it's 60 years that we've upgraded but never really tackled it in whole right this in my opinion at least this is a comprehensive plan that puts us on track for future so that we don't run into this 60 years from now right is that a safe assumption okay and that might be the greatest outcome of this whole thing is we'll be able to once now that we have this and once we update so many aspects of it you know our team will now have a Playbook and it can look 10 15 20 years out from parking lots to

084roofs to carpet to um just the the the preventative maintenance schedule and then we can budget more intelligently so that it's not a guessing game of I think I need this much this year no I know exactly how much I need because this is coming du this is coming du this is coming du I have to replace 75 classrooms in carpet and this is how much it costs because it's all part of a laid out plan and you don't see an $860 million project again you see 15 to 30 million a year that we can actively budget for to maintain our buildings and then a special project comes up and it's not we're not trying to play catchup so we end up on a tremendously strong footing on the other side of this the tough

085part that we're face with is how do we get to the part where we can start looking on the other side of this and plan for the future so that we don't ever feel like we're behind again there's nothing wrong with being where we are we are where we are uh this is the first time we've done a deep dive in an assessment like this and now we have the information to be armed with exactly how we can attack it and our students and staff and Community what what they deserve right so maybe another way to look at it and again I'm a very simple guy as you guys know but oh yeah you keep saying that kid there's two two things that pop in my head all the time right uh Grand View Homes

086and Jeff buys houses if you don't keep the upgrade of your house going the value goes down so when you look at whatever this is 862 million or 866 sorry what are the buildings worth and if we don't do that what happens I think that's the that's the thing we have to look at as well we have to protect the investment because the investment first starts with the safety and the security of the kids and then the buildings you know it's not good stewardship not to take care of buildings and when we get into a position like this we have to develop a plan right so it is drinking out a fire hose no doubt and there is a lot to consider you know anything with three commas in it is a lot but I

087think we have to keep open minds and really look at how we're going to eat the pie one bite at a time and figure this out but it's going to be it's going to be a marathon it's not going to be a Sprint with this I will tell you this so the fun stuff I get to do at night is try to play with these numbers and see when you can do things and how often you could do because there's a lot of different components to this not just the dollars but how to achieve it over time because it's not like you can do $80 million in a summer it's you have buildings to maintain you have program that keep happening you have Summers how how far into into a year or outside of a

088year can you go to get things done so it's analyzing from a lot of different lenses uh to see what you can do what you have here is a is a good starting point to identify the types of things that you can do you won't be able to do them all and it's okay and and I don't think you need to do them all I think a lot of these things could push off into the years many years down the road but at least it gives you a starting point with you're not forgetting anything everything's in front of you now you marry it with where the types of things that you can do and seeing what you do go from there so uh this tool isn't intended to terrify it's not intended to tell you

089you have to do everything it's intended to give you every single piece of the puzzle that makes your building sck and help inform you of the types of things that you might have to do uh there's items in here that might say you don't have to touch them for 15 20 years but suddenly that is that component is becoming an issue now at least it's identified you bring Bring It Forward you can get it done you might have to push something else back it's just there to help you make educated moves as you go forward so I wasn't here I mean the whole point of this isn't to tell you there's your dollar do it it's to here's every component that you might need to do at time I think you know one last statement

090I would make is you know we have a great um crew that's behind us but the Brain Trust that comes with this now takes High higher just like we take our students so I think we owe that to the staff to really take a look at this and how are we going to go forward and make them better and give them the opportunity to grow too I mean we got this far now we have to take an elevator for a little bit maybe but thank you George I appreciate all the help thank you thank you very much for the presentation quite informative and educational um you mentioned that the life safety uh decisions they go according to the age of the building except Plumbing is that correct correct how does the fire alarm upgrade system

091work so that doesn't come up to current code that would go according to the age of the building fire alarm is you touch it once you touch it you have to upgrade it and a lot of the these components that are devices in the buildings that have been living as you kind of look at it once you start touching it it ends up steamrolling into the current standards of what it needs to be and in here we have identified your headend and the devices throughout your building to get replaced cuz because we know you want to do that so the dollars are associated in here as planned okay um I am curious is there a a trend or a pattern because as I'm looking at some of the numbers based on school I mean is

092it fair to say that the age of the building probably plays more of a role than the land the size of the building uh of as far as repairs uh yes yeah that's fair um mechanically like what you pretty much every component of your building that's mechanical has a 25 to 35 year life there's a good at every building there's a good amount of items that were pre-2000 and good amount of items that were post 2000 so they all have different vintages but the age of them when they're installed is really what drives if it becomes something that is needed earlier than later okay not we we did as we did identify them we started with age and then we asked components that are giving you problems the good news is you has been maintaining

093your buildings great none of these items are things that are emergencies it's just items based on age that you might want to do my roof in my house it it's has a 15-year life but it's 25 years old it's going now what's weird is if you replace it now when it says 15 years it gives you 12 right so it used to be it gives you 15 and you get down to 30 and you're good so things have been changing on every on every finish in every component of buildings but you guys have the the ones that are the Vintage that last longer so okay um I have two more questions do we have a breakdown on what all the red costs us versus I mean I I can see a breakdown of total red

094total yellow total green so for instance I mean if in break down by color break down by color um that would be I could bring that back to you I wouldn't do it strictly off of this because as you could see there's areas that are broken in yellow or red and I went out for a second um it's it could be that if let's say her's site there's a lot of components that need to happen more than components that don't need to happen so it graduated to a red level doesn't mean that that dollar is going to signify everything that needs to happen in Red so I I can cc go back and give you guys some of those items to to kind reflect can discuss that the yellow is Monitor condition it doesn't mean

095anything needs to be replaced today so okay all right and I'm going to ask uh a really far-fetched question so if we were to build one of these buildings from scratch what does that cost today just to put in perspective one one building your buildings are what four to 500,000 square feet um ironically I was having this conversation the other day and when I started this career 20 years ago it cost about 250 bucks a square foot to to do something to build something by 2019 it cost $350 a square foot in 2025 it costs $800 a square foot so depending on when what year you're looking at if it's it's only going to go up every four or five% so you're talking 800 bucks a square foot times 400 so in the 300 million

096range uh minimum 350 um to to do something like that okay all right thank you very much that was my shock value yeah that was like oh my gosh um thank you um well Andrea kind of touched on it you know what what what cost red what cost yellow what cost green I'm more looking like a rating system what what's number one what's emergency now what number two like a you know a rating system one to five um we had that years ago in a in a big spreadsheet that we used to get and and it was really helpful for the board members and I I kind of hope we go back to that but I know this is what we're talking about at hand and then of course you do have the rating system

097but then in emergency comes up mhm you know say you you're going to put 50 million into Reds you know ones and but then oh something happened over here and and now you have to take care of that so there's always there's always that going on and um but you didn't talk about how much of this is life safety you know and they've been doing life safety for years in the state you know the life safety which is a 10-year plan that you have to submit to the state State you have to do it within 10 years so some of this could be life safety yes correct correct um but you won't know that till next year uh we haven't separated them out we're in the process of taking that survey and separating those items

098out that is something that we will have together over the next few months in advance of that next year submission so I should be able to to to kind of put those together and I believe when we are putting this together in the overall sheet per component I think we colorcoded them so it should be identifiable for me to be able pulled that General number out total of what life safety is probably going to be uh now Life Safety is interesting because there's abs and C items that we usually identify in in how vers we are in life safety everybody I guess we've all lived it at least once right okay okay why don't you give a little update that life safety is I'm gonna since I'm fire hosing I'm Gonna Keep it going guys

099so um so from a life safety perspective we when when you do your 10year inspection what we do we look at your buildings and we analyze all the code issues and then life that are items that are safety issues and items that are code issues uh they're ranked the reason I say I separate them is if it's ranked a that those are really the safety issues that you're going to have to tackle within a year or two if it's ranked B it's three to five years if it's ranked C it's C it's it's 5 to 10 now a is the things you have to do B is the things that you should do and C is like you could do right so a are the ones that we we identify there saying oh those are

100safety concerns It's usually the the trip hazards it's cracking of floors it's Ada accessibility that's an issue that we want to get to those are the things that you should do the code ones are the things that you could do that we let do as B when we look at code ones those are looking at easy ones or wired glass in your classrooms everyone 10 15 years ago was putting wired glass everywhere because it was a it was a fire rating that separated classrooms from corridors everyone did it that was the thing to do then guess what the code changes and it says now don't do it so they take it back so that's a code issue but I don't look that as a few like a big safety issue unless there's large expanses of

101it so those qualify in the B and those are less concerning that when it comes to C's that could the ones that you could do those are open for discussion that we look at and say they'd be nice to do but if you can do them we we identify them to alert you of them so once we identify all those we we look at the ABS and C's and then we say what what do we want to send down state what can we send down state we send those down state for review ISB looks at those and they kind of review them and say okay we agree with all these components we agree these violations and the minute they accept it that tells you that you have the timeline the clock starts that you have

102to do them um and people always wonder if these buildings are 60 70 years old how is there items that are coming up every 10 years um a lot of these things are be items that are the could do that slowly become shos or if there's that there's always something that age kind of causes the safety concern to happen right so that's why we always try to address those in and every 10 years does that make sense but a b and c could be in this number correct well that's going to be important when we later on talk about money and Levy and life safety um another component we got to think about if we make these buildings energy efficient you know you talk about sing Single pane windows um it it sounds like we

103we would be saving money on energy mhm and that would be significant because of how big the buildings are it also makes your systems work a lot less harder right so not only it's energy efficient but at the same time they're not trying to keep that temperature at that level so energy lighting energy bills go down from the lighting perspective you switch into LED mechanical systems the equipment you're replacing with are much more energy efficient than they were so that keeps costs down keep your building sealed makes it even easier easier to work on so yes they as you put them all together it helps keep those costs down quite a bit so yeah okay thank you moving on thank you yeah thank you thank you thank you all right pass the batan to PMA

104let's talk money going the wrong way oh no all right well thank you guys for having us I am Tim flarey I am with PM's Investment Services Group and with me is Tam Tammy Beck Shmo who is the senior vice president managing director of our Public Finance group and George just went through all of the potential projects you guys have ahead of you and what we want to do is talk about how can the district fund these projects right for the ones you choose to take on so when we look at the different options to fund capital projects we look at it as different tools for your toolkit right so I'm going to start by going over some of the non-borrowing options and then Tammy's going to go into more detail on the borrowing options

105for the district so to start we've already kind of talked about some of the capital needs that you guys have been funding through your annual operating budget right that just the routine maintenance that needs to get done that's one source of it but then another source is looking at your fund balance and we want to determine how much of your fund balance can you SA safely contribute to these projects so we're going to start with that and on this page of the presentation just kind of wanted to go over the fund balance as a high level so the board has a objective to keep that fund balance above 51% at the end of the year so that would be a snapshot in time on June 30th of what your fund balance is and what we

106can see based off of our cash flow analysis on June 30th we would assume that would be around 53% so still above your OB objective right above that 51% but we know that fund balance is not consistent throughout the year right you're going to receive large chunks of your Revenue at certain times and then spend down the remainder of the year so when we look at it we want to identify what is your low point right we know 53% is what's going to be showing on your audited financials for the year end but when we look forward your low point in the typical year what it should be is going to be actually right now right before Cook County starts Distributing taxes so you guys re received a little bit this week um so your

107low Point gets down to about 38% so that's a 15% swing from what you see at the end of the year um compared to during the year so anytime we're considering spending down permanently your fund balance we want to take that into account because that 15% that equates to about 54 days of cash on hand so if you are going to consider spending down it just has to be part of the equation to know that and then to complicate matters further Cook County is involved too so the last in in the normal year Cook County for 15 straight years had had their due dates for property taxes on August 1 and March 1st and what that means for the school district is that you start receiving your Revenue a couple days or a couple weeks

108before that due date so you would typically start receiving funds for the fall distribution in July and for the spring distribution in February so this week um but starting in 2021 there started to be delays so Cook County went in 2021 instead of August 1st those due dates were October 1st which means the district started receiving property taxes two months later in 2022 that due date went to December 29th and then the following year went to December 1st so the number of months doesn't sound significant but when you receive about 90% of your revenue for operating funds comes from property taxes or local sources so that it's a very significant shift of your Revenue throughout the year so instead of getting 45% of your Revenue in August that shifts to December which really has a

109big impact on your fund balance which we try to illustrate here so this would be looking at a typical year at the end of November we would expect your fund balance to be close to 63 % um assuming right you had already received Revenue that would be about 230 days of cash on hand but what we saw in 2022 and 2023 your fund balance at the end of November before taxes started coming in got down to 22% right which is still it's not you guys were not a district that had to be concerned about issuing taws right but for a lot of C County districts it did come to that where they had to borrow short term because they weren't receiving their revenue um but this this shift of 41% of your Revenue being delayed

110is very significant and I think when we're considering the scope of the projects that you have it needs to be considered that there's event that we once considered hypothetical right is oh what happens if K County doesn't collect taxes on time now we have to view it as a reality because that did happen for three consecutive years where it was delayed so when we're looking if you were to consider permanently spending down some of your fund balance we would want to take this into the equation too knowing that anything you spend down is could potentially bring that 22% lower right and that 22% is about equal to 80 Days of cash on hand um which you wouldn't want to get too much below that when we're looking at our cash flow analysis and seeing okay

111how much of these potential projects can you fund we would recommend around $20 million 15 to20 million could be contributed in addition to what already is been budgeted in one particular year right so that would bring your fund balance down slightly but you would still have enough to weather a storm like we've seen from 2021 to 2023 obviously $20 million is not $800 million so that's where I'm going to pass it over to Tammy and she's going to talk about some of the options that you have in your toolkit to look at borrowing as well yeah um I know what it means but Taw sorry yes Taw is tax anticipation tax anticipation warrants so that's a tool that school districts have available to them if they have uh cash concerns right if your fund balance

112is going to go below zero it's a tool that they have school districts have to borrow short term with the anticipation when you receive your property taxes you're pledging to pay those back good question thank you okay all right thanks for letting me join you tonight as well again I'm Tammy Beck with Shmo from PMA and I've had the pleasure of working with the districts as its Municipal adviser in the issuance of municipal bonds for many years and before I get into the other parts of the the toolkit as it relates to borrowing just wanted to start and give some context about how school districts actually borrow money for capital projects so whether you're borrowing 5 million 100 million 500 million you as a school district under statute just can't go to a bank and

113say hey Bank can you loan this to me you issue what are called municipal bonds the municipal bond market in the United States is a $4 trillion Market it's it's significant so when you're selling bonds you're trying to reach as many investors as possible to get that that lowest interest rate as possible so that's how school districts across the country uh particularly here in Illinois fund capital projects so when you issue municipal bonds and investors buy those you are making a promise to pay principal and interest over the term of that financing uh we call that debt service and there's a fixed maturity schedule for the life of that transaction whatever that may be and depending on the type of financing you're entering into most municipal bonds that are authorized for school districts in Illinois

114have a maturity schedule anywhere from 1 to 30 years and the types of debt mostly that your district has issued in the past are the type where you are extending property taxes you are putting into place a bond and interest Levy every single year as part of the the levy that you adopt as a board annually in December so that Bond and interest Levy is what you collect from tax tax payers to make those annual Debt Service payments on the bonds that you have sold before you sell tax exempt bonds so what that means is when you're selling bonds for capital projects they are federally tax exempt so investors who buy your bonds don't have to pay federal income taxes on their interest income in that investment you like that because the interest rate on

115a tax exempt bond is going to be less than a taxable Bond so as much as we can we sell sell Bonds on a tax exempt basis for capital projects if we a school district okay so let's first just talk about what statute says you can borrow so every school district in the state of Illinois is subject to a statutory debt capacity formula as a high school district what you do is take your current equalize assess value or your eav and for you that numbers almost 11.5 billion dollar we multiply that times 6.9% and we've subtract from that the amount of existing principle that you have on debt at this time you are a very low debt burden School District districts of your size uh would say on average have significantly more debt on hand

116than you do so you have a significant amount of debt capacity it's over 777 sorry $776 million so that's what the law says for various purposes is you can issue debt principal only doesn't include the interest that amount now that $776 Million number uh is not static it changes from year to year as your eav grows and as you pay down more principal annually it gets bigger over time okay and now there are some exceptions to this number in terms of what counts against it I'm going to come back to that a little bit later but this is a good back pocket number for you as a board to know another thing to think about so when I mentioned that you sell tax exempt bonds the federal government doesn't necessarily love it that you do

117that because they are losing out on Revenue right if you sold taxable bonds they're going to get some some earnings from that so what they say is if you're going to sell tax exempt bonds district 214 we expect you when you sell those bonds you get those proceeds and you're going to use them for projects you have to satisfy some reason able expectation tests and there are two main components of that one is that you have a reasonable expectation to spend or contractually obligate yourself to spend at least 5% of those proceeds within six months and that's usually a pretty easy target to hit because you can count things like Professional Services fees Architects fees for example the other really important test is that expectation on a reasonable basis to spend at least 85% of

118the proceeds within three years it's a reasonable expectation test so again things can come up you can sell your bonds and you look at your construction draw schedule and you say yep we can spend at least 85% but what can happen over those three years things like a pandemic that caused supply chain issues things that slowed down right or there are other issues with getting Steel in this country whatever it might be that's why it's a reasonable expectation test because things can be out of your control during your Construction project but this is something important to keep in mind particularly as you've sort of alluded to in some of the discussion big project scope you're never going to likely sell the bonds for everything you need to do all at once simply because you can't

119get all the work done necessarily and satisfy the both of those reasonable expectations uh for every single bond issue okay so let's start to go into detail about the tools and the toolkit from a bond standpoint so there's a concept called The Debt Service extension base or the D as we call it for short so that means is as a tax cap School District which you are back in Levy year 1994 there was a law put into place in the state that said tax cap School District whatever your debt service payment was in that year for non referendum bonds that establishes a DP going forward so when that happened in 1994 it said okay if you want to sell more Bonds in the future on a non referendum basis you can do so as long

120as you don't at that time have longer than a 20-year maturity with a law change this past summer it now can go out as long as 30 years but the annual Debt Service payment cannot be more than what your D was when it was established whoops so for you it's that second line from the bottom when it was enacted in 1994 the original duub of the district was just over $2.9 million so again that meant you could starting in 1994 going forward sell non- referendum bonds as long as your annual Debt Service payment for all non- referendum bonds was not more than $2.9 million then there was another law that was enacted in 2009 and since that point going forward your duub increases annually by the Consumer Price Index the CPI so your D sub

121now as of Levy year 25 because we know what the CPI is for 2025 is now $4.2 million so what that means is the Bowing power of the district has been increasing over time on a non- referendum basis and it will continue to do so into the future and there are certain types of non- referendum bonds that you can sell one of them it's called a working cash bond issue the district has experience issuing working cash bonds for capital projects and again it factors in this statutory formula so we've got the the $776 million point in time calculation this is the one that we look at under the law what could you sell for working cash Bond purposes for capital projects it factors in your eav again it factors in some other things like the

122amount of evidence-based funding you receive corporate personal property replacement tax when we Factor everything into the formula it spits out the the number that shaded in light green at the bottom of about $336 million so also a significantly High number so that's another good sort of back pocket number for you as a board to know however just because that formula says you could sell $336 million on a working Cash basis that doesn't mean that would fit within your D right so what we've done here is we've said let's assume just for illustrative purposes so you could start to get an idea of what tool this particular tool could generate on a non- referendum basis for projects we've got it in in kind of two sections here so kind of right in the middle you'll see

123there's a lighter blue rectangle going across says maximum proceeds based on $3.9 million levies so what that means is your payment right now as a district for non- referendum bonds your annual Debt Service payment is right around 3.9 5 million so we're saying here on that side of the chart is if we did a working cash bond issue over 10 20 or 30 years at current rates what would be the maximum amount of proceeds we could generate for projects so if we look for the 10-year it would be about $25.7 million the 20-year scenario is about $ 45.3 million and over a 30-year payback it's about 50 5.5 million the right hand side where it says maximum proceeds D capacity assumes 2% annual growth what that means is we are increasing that Debt Service payment

124from the 3.95 million by 2% per year so we're assuming that that duub is going to increase over time by 2% because we're saying well that's what we'll estimate comfortably CPI might be each year into the future and just so we all have some context the average has been about 2 and a half% for the last 20 years and even longer so 2% for us is a comfortable assumption so if you look at that side if we assume those Debt Service payments grow essentially by 2% per year you can see how the amount of estimated proceeds increase so 10 years it's about 32.2 million versus almost 25.8 if we keep it flat correspondingly over 20 years would be about 61.5 million versus 45.3 and the 30-year scenario is about 79.6 million versus 55 a. half

125million yeah slides sorry I thought the DP dollar amount was different in that original slide was that 4.2 it that's correct yes that's what it is as of right now but we wanted to start on the left side based on what your your current debt service payment is because that's that's the level that you have so we were being a little more conservative to say what if the board said just a conservative amount it's like 300,000 difference right let's keep it flat just for conversation start okay thank you yeah sure okay so let's shift gears to Life Safety bonds there's been a lot of conversation about life safety so another interesting detail is one of the Law changes this past summer in Springfield was taking life safety bonds out of the DP so before this

126past summer if you were going to sell life safety bonds they would have to fit within that duub limit so we would count prior to this law if you're going to sell them as Life Safety they'd also be those numbers I just listed fit within those buckets as maximum proceeds that you could generate in the current interest rate environment but now you can issue Life Safety bonds without a referendum you can pay them back as long as as 30 years if you want to and that annual Debt Service payment can be whatever you as a board want it to be they of course count against the debt limit that $776 million de capacity we Revisited a couple minutes ago they don't require any sort of petition period process working working cash bonds actually do require

127a 30-day petition process where the board would adopt a resolution to start the process to sell working cash bonds and it starts a 30-day clock shortly thereafter and if during the 30-day window at least 10% of the registered voters sign and submit a petition to the board the public can stop the sale of working cash bonds the public cannot stop the sale of Life Safety bonds if you have the directive through the approved amendments that George talk aled about from mby you do have to hold a bond issued notification act hearing or a Bina hearing which functions much like the type of hearing you have annually for your budget or your tax levy you give the public the opportunity to provide testimony very important detail though is you cannot issue Life Safety bonds unless you

128have the approvals from is and George talked about that 10year life safety survey coming up for you in 2026 so you go through that process and then specific amendments are filed against the survey and as you get the approved amendments then you have the authority to actually issue Life Safety bonds against that survey wanted just to show you for illustrative purposes because as as George said we don't have the breakdown yet of how much of the red dots and maybe some of the yellow dots are in terms of the total Life Safety scope but just to give you a point of reference for every $5 million of bonds you would issue on a life safety basis and if you pay it back over 10 years that annual Debt Service payment would be about $613,000 and

129for the median value home within your District of almost $400,000 that's a a $6 increase on the property tax bill now we chose a 10-year payback because it's a 10year life safety survey so since this law changed school districts and tax counties are are working pretty quickly to issue Life Safety bonds they're going through the process and a lot of them are picking a 10year payback for that reason because now they can be really diligent about you know updating that survey every 10 years and actually doing work and every 10 years then they plan to sell debt as the old survey drops off and here's a new one we'll just keep up issuing uh life safety bonds okay so referendum bonds one other component of the law change and it's mentioned in that blue call

130out box here at the bottom is effective with the election cycle this past November if you pass a referendum for building Bond purposes whatever that amount is listed on that ballot question does not count against your statutory debt limit anymore so if you passed a referendum for $800 million you issue those bonds and as long as you hold a public hearing specifically for that purpose before the bonds are sold you would preserve the $776 million of debt capacity for other bwing purposes whether it be working cash bonds Life Safety bonds or something else so this is a significant change because what was happening as school districts all over the state would have borrowing needs that exceeded the amount of their debt capacity so what they would have to do is go to the general assembly

131with every election cycle and ask for permission with special legislation to get a debt capacity exception and then the governor would have to sign it and in every case it would go go through General Assembly would approve it Governor would sign it but now it's taken that step away you don't have to go through all that anymore but you do have to have a hearing another thing to be mindful of is if you pass a referendum you have five years to issue the full amount of the referendum Authority so that's important as some of the comments George made earlier about scope of work how much you can get done every single year the good news is you have five years to sell all the bonds but you have to be be mindful of that when

132you're putting something on the ballot of course now we again wanted to show you just for some illustrative purposes today we used 400 600 and $800 million referendum amounts and in these examples we assumed again to be conservative you would sell all of the bonds at once highly unlikely that you would do that but to be conservative so let's start on the left side kind of the the the rectangular that's the $400 million proceed amount the lightest of the green so we showed you the numbers over 20 25 and 30-year paybacks and you can see if we go to the bottom two rows which you can see for each scenarios what's the estimated increase in the bond and interest that's what BNI stands for that Bond interest tax rate it would be just under 21

133cents for a 20-year referendum for $400 million for 25 years it would be 18 cents and for 30 years it'd be almost 17 cents and then right below it you can see the estimated impact on a tax bill for the median home value within the district just to give you some context the current BNI tax rate is about 3.5 cents in the district so that median home value right now is paying about $38 on their tax bill from last year's Levy if we look in the middle the same information's provided for the $600 million referendum again you can see the estimated tax rate increase and the impact on the tax bill for each one and then we did the same thing for the $800 million referendum everybody follow that sorry the numbers are really small

134up here but okay so as we've talked about you have various Tools in your toolkit whether it's fund balance working cash bonds against your DB Life Safety bonds or referend bonds you could do a combination of these things you could uh put them at different points in in the cycle of the projects you might step back and say once George has been able to do the the 10-year Life Safety survey and you have a handle on what that scope is you might say we're going to do some Life Safety bonds first and then we're going to contemplate maybe working cash bonds and then maybe a referendum or shift that order all together but it it's not of course an all or none it can be a combination of any of these things to help you

135take care of some of your projects and I will not redo our disclosure language you're welcome but what questions do you have again a fire hose uh board members questions oh my God so many go ahead yes you mentioned what the tax bill uh was per House of what value and whatever that tax rate was give give that to me again please sure so the median home value in the district is $396,000 okay so in Levy year 2023 that median home value would have paid $38 toward principal and interest or Debt Service on the district's bonds or Debt Service okay thank you sure board members I I have so many questions Ela it's okay go ahead okay so there's a lot of information and I I love to understand how things work I'm not sure

136I'm going to get there tonight um so you the first thing I had was it's sort of an overarching thing we're not 100% certain what we're going to do in what order because we don't know what we have to tackle so if we don't know and we every year the district courtesy of our crack Team figures out what we're going to tackle within our budget and we have a plan for that and we have some capital projects we are we just tackle regularly right so in my mind you have to understand sort of first what you're going to do when you're going to do it and then time how your money comes in and each bucket that you can get money from has different rules associated with it is there um software that helps with

137this or because there's so many variables right I mean I'm trying to build sort of an Excel spreadsheet in my mind that has it all going and the if statements are out of control so how do you do that how do you how do you put that together and say this is what we're going to do in the first 10 years assuming the knowledge we have today right and nothing extra happens Etc and what we need to to pay and and then over time figuring out where you're going to get to like what is the end date on all that work that needs to be done well I'm I'll start with the end of your statement there is no end date okay to to our work with our buildings we have to commit to that

138that project list that I talked about of like the life cycle replacement placement cycle at all things like we have to commit and be prepared I don't know if you have a number in your head I like we have to probably think $20 million a year forever in terms of maintaining seven high schools sure that's 20 million of today's dollars today's dollars right but we probably I a $350 million budget that's going to grow 20 million of today today's dollars that also grows with as our budget grows to commit to uh constant refreshing and um and the preventative maintenance that anet's team works on um so that we don't find ourselves in a hole again and I think what we have to do to get to your question is beyond this Finance portion the next

139session of our evening is is that discussion point of really a beginning our values conver it's the beginning beginning our values conversation of how much of that pie do we want to start committing to nothing nothing that you tonight is finite nothing is final nothing is is is binding at all we're not saying we're going to which financing option we're committing to that's not what's happening tonight tonight was about is about education and is about a discussion so that you all can begin having you know you're you're now armed with the same information that we have and we can have a meaningful conversation as a team about where do we want to go and how much of this do you think you're not we're not going to hold you to any of it but how

140much do you think you want to us and and charge us with beginning to tackle okay so sort of a followup to that when I when I saw the dots and the presentation and we've seen a lot of it before and over time but is there a place where we could like see the Deep dive of what's in each of those categories Etc or who does that who does that is that Mr ulie is that say it yeah all of the information and data in the first six slides is roughly coming from 10,000 pages I mean I brought that book right I remember all in there yes so it's just a matter of how far do we want to go and what what additional information do you need you're you're welcome to all of it

141if you want to dig well I really appreciate that and you know I could stand on it and be maybe average height then but one of my I guess Chris my question then is are you charged is that part of your responsibility with knowing what's in that book and having sort of being able to answer the value propositions are you the district's representative on that is are you and anetta I mean is and fiscal it's a it's a multi-department project okay so then we wind up with recommendations of what to do how to do it when to do it right over time I mean we're op we're operating off of we're as we as we try and chip away at the beginning stages of this we're operating off of you know Chris has a a

142recommended um action and actually in March we'll be here you know we we're now on that cycle of 18 months ahead so that we can get your approval for the scope of work so we can be the first out the door to get bids and get the very best prices we did that this year for this coming summer right and I want to say we saved over a million dollars in comparison in terms of scope of project because we're first out out out of the gate well and that also enables us to do some of those planning things like closing down a hallway and what's happening at hery right now we we we are actively underway and walls are up in the hery Student Services Center because they were able to begin early not all

143of our projects will afford that but being out early uh allows the construction management people and and the the biders they want they they give the best possible price because we're giving them so much advanced notice that they can bank that they're going to have the work it's a huge Advantage for us and that was a major shift okay so yeah do you mind if I add something to this mix real quick I know it's not my turn my questions are over and I feel bad and I was only supposed to talk for 20 minutes and I think I was an hour so I apologize um so so since last year I know you're okay what have we been doing since last year and part of that those discussions internally with staff has been to

144look at that big book start helping initially prioritizing types of items that are screaming louder than others to help try to map out a 10-year plan and as many times I probably did 30 different iterations of saying hey if we spent this many a year here's what we can get done and what should go here what should go forward we I we've been analyzing those but without a clear indication of what maybe a true sense of those dollars available we have it's a guessing game that I just keep circling and circling so I think part of we'll never get 800 right right but I think part of the goal at the end of this or at the end of wherever we collectively come to is if we understand the amount of money we can take

145on will help inform better inform how we can help work with staff to prioritize the types of things that need to happen over 10 years does that help it's like a Chicken and the Egg kind of thing right now we we've been going this we've been using as a staple of $30 million a year based on feasibility of what can happen at all sites like if you start going tooo much is it is it getting too much in a given year but every time we've iterated it and looked at it some years have been 40 or 50 some years have been 20 we need a little more direction to see what we can spend to know how to help prioritize those items so when you look at each of those items do you do some

146sort of scorecard analysis on what those items are about like this is building failure it's going to score higher on a safety perspective this is I mean does each item to get you to red yellow green yes but the the the the no-brainer ones are really the mechanical and Roofing side of things those are easily telling me what age inventors they are and when we looked at that list it was um any my first in prioritization what can we tackle if you tackled all the mechanical that might eat up all your dollars right so it was um anything pre-2000 so anything 25 years and old old and and older made the cut on mechanical anything that's within that 25 years we'd said okay maybe not Roofing same thing anything that that is well beyond their

147life is on that list and then we start prioritizing strictly from age on those those were clear then it became now let's start peppering other pieces we're looking at Fields fields that are being issues right now that that have those turf fields that have been really aged those Rose to the top so there are some pieces BAS fire alarm there's certain components that were clear-cut ones and once we spread those out that gave us a dollar amount then we was how do we pepper other types of projects in there and right now as we play that game and try to understand what we can I think it's important to understand what funding we have available to be able to play that game and come back to you with a much more directed approach of here's

148the types of things that we've identified as priorities based on the budget we're that's available so it is it is you're right there are a lot of question marks that have to go forward on this Runway the smart decision you guys have done is you've had Chris and his team put together a three-year plan of of 2425 26 of the types of things that buys us that time to figure that component out and come back to you with a without rushing through something like this of being very thoughtful and intentional of coming back with a priority list with a budget does that help at all I hope yeah it does it does I have I have more financing type questions then so would most districts do a a mix of all types of financing it

149depends on what the scope of the project is I would say in the types of projects you're talking about infrastructure Life Safety a combination approaches is very common so is going out to referendum that literally means you put it on a uh a vote Yes and the public then um has the ability to vote Yes or no right and it's one of those votes that's that's phrased as a yes or no question correct and then people vote Yes or no correct Y and so if we did if we did all of all of this I guess I'm trying to get my I'm I'm own a house in District like what is the tax bill look like if over 30 years you did all of this what are my tax bill differentiations because there were components

150to each of them right if you go back Tammy might cycle back there we go those going the wrong way sorry there you go yeah so let's start with let's can start with the biggest number if you want so on the right hand side 800 million yeah so if we look if we're paying it back over 20 years for that median home value of almost $400,000 it would be a $475 increase in the tax bill is that what you're asking okay so I didn't understand when I when we were going through this slide and I apologize I guess I I didn't understand that that was an amalgamation of all the different Chip Away pieces well no right it just to give you a benchmark we we chose 400 600 and 800 just to give you

151some idea right so that wasn't meant to be that if you do the 800 million you do everything that's on Georgia's list right it's just to give you a benchmark so then you can see over 600 and 400 million what that looks like with different maturity schedules and and the reason we showed you 2025 and 30 years is because there's tradeoffs that you as a board have to think about if you get to that point right if you spread it over a longer term the annual impact on the taxpayers less but your interest cost over time is larger with a longer payback so that's down the road as Dr Ro was saying those are the types of detailed discussions you get into about what is the best way to finance these projects I think the

152other aspect of this is how much work can we get done in the limited amount of time right if that was the route you chose to go we could pull 800 in I don't see possible to complete that work statutory time frames not possible yeah it just doesn't happen that when we only have Summers to work on Bill George thank you very much I I appreciate your Chicken and the Egg type thing that you said before hope like it's not eggs at the price here but at any uh what we're looking at is uh you know I I wouldn't know I wouldn't know how to address it unless you gave us some scenarios I mean maybe they know how to address it but unless you give us some scenarios and we can hook some or

153you can hook some dollars with that that's going to give us an indication you know what we're going to do on the finance end for us to go on the finance end and tell you that here's what we're going to do we're going to come up with $ 41.6 million next year and what can we do uh we can change light switches we can drain the pool twice we could you know whatever give us give us some scenarios so that we can put some and put some dollars with it so we can look at it and say yeah okay over the next three years next two years these looks like the projects we're going to do because a lot of them are in the red some are in the yellow whatever it is and it

154also gives us uh $5 million extra to do an emergency that's what I want to see great segue Mr dling because that is the conversation that we need to begin having because I think George and team can do that when we begin to commit to how much of the $865 million we think is important for us to begin to bite off Clairvoyance has always W one of my strengths can always count on you in the clutch Mr D um so the way I kind of Envision I mean I know want to take away from your Finance questions please we should continue those I want you to walk away tonight feeling as good as possible about what options you know lay lay in front of us but I say that's possible I know it's a lot

155but when we think about the scope of the work when we look at the the the totality of the uh ma the master facilities assessment how much of that do you do we feel is important for to tackle and then talk about what can we control in terms of our annual budget use of fund balance we can control Life Safety Bond issues we can control a certain amount of debt and the risks that go with that of um one we need to do our due diligence to use our finances to the greatest extent of our ability before we ask our community for help if that's even an option you would consider but second we heard we had $20 million of fund balance that they believed uh we could safely spend and not be at risk

156so that's on the table to help bridge the gap um we can control our Energy Efficiency efforts that's what we're after and we're actively working on now we can control um operating more efficiently across our departments in terms of how we we run the school district so we can ensure our resources are expended to the greatest extent possible um and then you can get into the bond issuance if you'd prefer to go that route versus asking the community for support then there's the question of do we just do the facility maintenance plan or do you want to drink dream and ask the community to help us dream about what our classrooms should look like which is additional bals over and above what you saw and it may be kind of a scary thing to think

157about um and is it even prudent to talk about that right now given what we have in front of us so that's the kind of conversation that I think uh is appropriate for us to to dig into now of how much based on what you've learned tonight should we be thinking about of the work not the money the work more questions board members oh I have a comment go ahead so um in 2008 um my husband and I were going to move houses from house a to house B and the market crashed so we put an addition on like half of Arlington Heights and we um lived very closely within a budget and we tried to maximize every penny and etc etc there are things we did not do in 2008 and they they were

158outside of our budget would have increased our cost Etc to go back and do them now would be astronomically expensive um so I think Having learned from that I think we should be asking the question not just what do we need to do to keep the buildings moving and going but to think about what would we wish in the future if we could come back to today what would we wish we had done in the future while we were striking while the iron was hot so your question of asking the community what they want things to look like Etc um I think it's it's an important question to not just hold the building upside down and shake it and focus on what you're left with in your hand but to think about how we're using

159spaces and what that's going to look like 15 20 years from now it's just my two cents go ahead it's really again I think just to keep it LEL said here it's the capacity of what work can be done within the time AOW it it's the capacity of the appetite of the taxpayers and what the board thinks and what the staff thinks and what our partners think I mean that's a delicate balance and there's probably George how many iterations you're going to do tonight when you get home another 20 or 30 probably right so whatever that is it's leveling those buckets out and there is no right or wrong answer at this point we have to just start exploring start go ahead uh first I wanted to thank all three of you George Tim and

160Tammy for coming tonight it was very informative um a couple things when when George first came last year and he had that list of some of the projects that we were looking at and I think all that everybody talked about was that that number the $800 million that's really was the main focus and if you looked at some of the most of the projects they look like they were more of our needs than our wants and there is a big difference between the two um what we kind of heard tonight and saw with the Reds and the yellows and the greens we we definitely have what looks like in some areas are a lot of needs and some other the ones that were even were Reds that looked like to me could be more like

161wants but um I have a lot of faith in our Administration um I have seen over the course of the last two years with a lot of our projects so it's it could be the buffalo go baseball fields that have been sparingly and I say that you know emphasize it have been used very infrequently the last three years or the prospect roof that's like a second pool the hery thing the El grve culinary we have done a lot of things right in making fixes and do in doing so we have created a lot of savings because we have been smart going out for bid 12 to 18 months ahead saving on material materials we've done a lot of good things the the village of Elkgrove giving us 750,000 for our culinary classrooms so we've created

162a partnership too that also help subsidize some of these projects so clearly I have a lot of confidence that whatever projects we choose and I do believe that a lot of it's going to come down to looking at the specifically the red stuff that might be you know the life safety as well focusing on what we think are the priorities I think will be a a telling sign of how much we really want to spend just for starters because we know those are probably the greatest needs now secondly and I want to piggy back off what uh Millie said is that when we did the Strategic plan we had a group of of 50 people some from the community and we asked them what do you want the portrait of The Graduate to look like

163and what do you want the future of our education to look like and I think it's very important that before we all of us here we shouldn't be the ones that ultimately decide what we do what we do we really need that same group of community to partner with us and and tell us what they think we need why we need it and make sure that if we do have to choose something as a referendum that we do have some buying and they do understand why we do need that money um I think we could do a much better job as a district and I talked with Chris about this earlier today is we have done a really good job with managing our money and the Seven us that are sitting here we're all the

164financial stewards of the purse and the fact that we have done a good job with a lot of savings from these projects the other things that we've done certainly should demonstrate and and basically get some credibility from our stakeholders that we are doing a really good job with our money and in doing so when we are asking for this money to do these projects we have some credibility we we we we have some trust they they see that we've done a good job these last couple years and hopefully that will buy you know something to get us you know moving where we we have to do whatever funding to get this money we'll have the the stakeholders will be our partners and not our not our enemies that's all I got to say thanks board

165members I know this was a lot to take in tonight and I really appreciate um everyone's uh input into this and thank for the presenters like fire hose uh constantly uh I know we're not done yet I know we're not done yet I uh I uh you know when the legislature passed the life safety and I thought this is really good and and I'd really like to see that number cuz I think I think there would be a significant amount out of that 866 that would be life safety that we would that we could Levy and not go to the voters for um I know that was a thing going around the state for a few years and they finally got off their you know whats to to to to do that because around the

166state all the school buildings are aging I mean what do you hear of a new uh uh High School build being built I know 57 is building a new Junior High um but that's pretty rare around here um I um Scott and I were talking and I go uh hxs and and uh roofs aren't really sexy because the people can't see them but you need the bones of your building or else everything else is not worth it um I have a crack in my Foundation that it's been there for a while but I have I had install seiling lights because but my place is old and I still looking at the plaster that they did and I haven't painted it yet now do I want to paint first or I do I need to fix

167that crack in my Foundation well hello I need to fix the crack in my Foundation because everything else will go to pot it it's like you know choices that you have to make I I would love to sit there at night looking at a wonderfully painted ceiling but um it's got to wait um and I think these are the choices that we have to make the yeah the public will see all the the nice furniture the great classrooms but to me it's the bones of the building that have to come first um anyway um that's my take Dr W well I think I think what what I would hope that we could emerge from this from is you know as we've begun this process you know Mr fuel mentioned the Strategic plan and what has

168gone really well with the Strategic plan is is we didn't you know as we don't do things in a silo we were committed to not doing things in silos and we've been we engaged with our community in a really really deep way um and and have built the plan that you'll see in a couple of months um together with them from their feedback to the steering committee that was was really really strong um to our staff you know 50 plus staff members coming together to build some of the the strategies that you'll see um what I would like to do and I would i' you know look for a discussion um to Garner some some discussion support is I'd like to engage with a partner who knows what they're doing when it comes to uh

169this type of conversation um these communication partners that that can help guide now this is a communication partner that could help guide down a strategic or down a a referendum but engaging with that partner wouldn't commit us to going down a refer for them because you know as Mr fuo say I agree asking our community you know what would you like to see um and if we did go down ultimately if we did go down the route of asking for help at a uh at an election for a referendum how much of it are you willing to to bite off so that way we can walk in with confidence and it's not something that we're doing it's something that we're working with our community to do because it's their schools um that would be my

170the ideal for me is that we can walk away and begin the process of engaging with a with a partner and nothing would happen before we would come back with a recommendation U that you would act on um to approve the the the spend to contract with that partner um because you know I haven't run a referendum before if that's ultimately the route we go I haven't tackled $800 million worth of of building needs and I you know our team is relatively new and and this district has prided itself on 50 plus years of not asking the public for uh for financial support and if ultimately that's the route we must go and you approve I'd rather have an expert at our site so this isn't a vote um anyone have any comments about um

171um Scott moving forward with um looking at a partner to do this communication I question no oh go ahead Andre sorry what does the cost look like for engaging with the partner Mr Magi has done some some research and it can range from uh simple polling costs to getting like that steering committee style group together and running a a more comprehensive thing polling costs could range anywhere from um you know $15,000 to do a pretty comprehensive poll to the uh upper 25 or $30,000 for a larger more significant poll um and if we're going to engage and we go down the route of a referendum I believe the cost is anywhere from 60 to $100,000 that if they're to see it through to the end um which is what some of our neighboring districts have

172paid with with those Partners to guide that and so that's based on the task not necessarily the time involved that's correct thank you milie so that partner um that you're talking about is purely for gauging um the question of if we should we referendum or if so to guide us through the process yes and no there are many there are varying levels that we can engage with uh with people we can we don't even have we can go with a polling company to build it ourselves and ask the community or we can go with a partner that could do that or see it all the way through if we chose to engage with them at that level so we we've got a number of options that's why I'm not asking you to commit to anything

173tonight because we want to really explore what we think our needs are and we come back with a recommendation for you to act on so it kind of comes up into that timing of what we're going to do and component plans right yes but what we can control is we we have a plan for summer of 26 which is what we'll be back next month asking for um I can tell you now that that will range from financially what we can control within our budget to accomplishing what we'd like to which would dip into fund balance in year one uh and I think regardless of what we do fund balance has got to be on the table for us to begin doing our projects is if we get to the point where we do ask

174the community we have to have taken care of everything we can control before we ask them to help us with more oh for sure for sure and I want to keep us progressing on what we've been we've been doing a great job the last few years of chipping off big projects right and so we got to keep that got to keep that train on the track we've been of the mindset that the master facili plan would not be again officially until summer of 27 if not summer of 28 so we're we're chipping away but we would be ready with a 10year plan at that point so we do still have time we're not rushed um we're not rushed and and Dr Ro from a Communications perspective the district does have a history of seeking uh

175public opinion uh in 0304 there was a poll conducted by an outside firm you know the the sample size and the validity and then again in 1314 a poll was done by the same I believe the same firm and we can tackle a number of different topics with with this poll it doesn't have to just be this um Mr Maggie and I have been talking about a website refresh U we've been talk communication style we're hearing from families that they prefer um a text message notifying them of an email or a text message communication that's not gauges where people get their information practice because we were typically an email so we can update our communication preferences with our families and and give them what they want at the same time the community and entire community

176so you mentioned uh possibly drawing down some of the fund balance would also um revisiting the sale of that property also be included in that certainly certainly I me because that's money that we could certainly use we can revisit that whenever you all are ready to okay thank you we do have um we did do some research because if that's a property we're going to keep in sit on WE researched it's about $400,000 to um to take the building down to flat land um so we're prepared to bring that back whenever you all are ready for a discussion on that I guess I'd make a couple comments when you look at every business that we have whether it's the school district where we work on a regular basis there's limited resources right the resources that

177you know we have with the buildings and grounds and all this we've added to that you know I know you're a great communicator you got a great staff behind you but this is so important that everybody understands what it is and it's not one person's opinion or one one Viewpoint going out into the neighborhoods right into the community you know I look at what we've done when we searched for a superintendent we reached out to the community right we knew exactly the person we needed to hire when we hired you we looked at the Strategic thing that you know Frank and you guys are working on that's all Community involvement so I would question whether we have the internal bandwidth to do that or do we have to go outside in order to get the

178right frame of mind whether it's you know 30 million 300 million do we have the right steps in place and do we have the resources to do that the right way it proves in the past that a professional coming in you know embellishes it and fortifies what we're trying to do so I think we should there's the scientific side of it too when you're polling it's it's a science and when we're surveying people are are telling us what they think where there's a from the way the questions are written that's not our expertise you know let's bring an expert into to guide us but it's it's a science polling science and we don't want to get to wrong yeah Mr dling I'd be most uh interested in uh talking to whoever whoever or whatever the

179groups are that are possibly going to do this I want to find know what questions they're going to start to to ask definitely I'd like to know it in a in a kind of a three four five six part whatever they set up you know where do you where do you start asking questions you got you go and ask first uh you want a referendum uh no uh but then if you go and ask what is it you know what what do you like about schools here are the things we've got here are the things we've got you recognize that the prospect is 65 years old uh da d there's a way to obviously and they understand how to do that people listen to the visiting firemen when they come in so and that's what

180this person to be and and they they're experts out the things so but I want to hear what kind of question how they going to how they going to set their questions up what series are questions totally agree and I think when we get to that point we will bring them here to have them share directly with you what the plans would be so you can engage with them yourselves absolutely thank you okay I think I can I excuse metion do do we can I have a motion to adjourn I move that we adjourn second call the r before Ela dies Palmer Palmer I Hinman I dling oh yeah fito yes Ral I Walker yes in cour sir thank you thank you all for the great discussion really appreciate it [Music]