School Board Meeting 6/10/19

001good evening welcome to the January 10th 2019 Board of Education meeting can we have a roll call please here here here here here here thank you the first item on our agenda is written communication dr. Davis do we have any written communication we have no written communication at this time okay thank you the next item is information and I think we have a special recognition and I'd like to invite dr. Julie Holland to come up with you would please not an unfamiliar face to this board to say the least unfortunately not going to be quite as regularly familiar as in the past because this is the new vice president of pediatric primary care in the advocate North Shore pediatric partnership dr. Julie Holland that's the good news the bad news is were losing our medical

002director of our clinic here at the high school and I'd like to take a little bit this evening of time to just recognize Julie and thank her for we're calculating 23 years as the medical director of the of the health clinic here at ETH s just a little bit of history she is the founding and the only medical director our clinic here at ETH s has ever had this was a concept put together by leaders in the district of my predecessor dr. Olson Ruth deserves a lot of credit for this working with with what was then the Hospital in Evanston we won't mention that that name yeah - names ago and and the Public Health Department city of Evanston who came together to create this vision for having a health clinic in a school it's

003more common today than it was then but it's still uncommon but in those days it was groundbreaking I mean it was like cutting-edge to have a concept of having a full-service health clinic in a school of any type and certainly in a high school julie has really had a vision for our health center she really active actively advocated from the very beginning that we offer reproductive health services at the clinic looking back now 23 years later it's hard to believe that that was as controversial as it was at the time but but back then that a high school would be dealing with reproductive health issues garnered quite a bit of attention but Julie hung in there she was the medical expert she recognized how important that would be to the services that we would be

004offering to young people of a high school age and indeed the clinic did incorporate that in its its original vision and and in the opening of the clinic over time she is also advocated for expanding services to district 65 students - including more of a sports medicine service as well and to having integrative medicine such as that group acupuncture now that is even available at our health clinic she has worked closely with the staff that until very recently had no turnover either it was just amazing the consistency of the leadership in in the health clinic and and the the passion with which all of you served and made available to health services through the students in our community sure enough over time we had some issues come up I actually was looking at this and

005realizing I haven't been here for the whole history of the health clinic but somehow I got in on all of these well you ever forget the pertussis outbreak that that got I mean really was was was running rampant and we ended up through the health clinic bringing in immunizations against it and all of us including myself lined up to be immunized against the pertussis outbreak we certainly have had our share of flu outbreaks and how about the year we had the mersa outbreak and we were scrubbing the school and and we were advising people on how to avoid that the spread of that as well and and and of course we've over the years more than once tried mass vaccination programs in order to try to protect all of us here at the high school

006also during that time the health clinic converted from paper to electronic medical records that was no small feat in any facility but you had to deal with with the extra privacy and concerns of adolescence and and you certainly did and and and and that took place without again major issues another thing is the testing of students for sexually transmitted infections and I can remember our discussions about that and what kind of a you know response might we get from the community if we were advertising to students come in and get tested well we did it we've been doing it and there are students both current and past who benefited greatly because they were able to be able to get those uh those confidential tests and in some cases find out that they did have an

007infection that needed to be treated and indeed it could be treated just a couple of things about dr. Holland she has along with the team received some very nice recognitions in 1997 the Illinois Department of Public Health a gave the award of merit to the eveson Township High School Health of Center in 1998 the National Assembly on school-based health care the safe passages award to the Evanston Township High School Health Center in 2001 the Illinois Board of Education recognized our health center into those who excel Awards and in 2013 you were actually given the key to the city of Evanston not bad to say the least it's been an amazing run we have just so enjoyed working with you having you in our building we have so appreciated when you've come with your annual report

008to the board and how you have kept us year after year up-to-date on the services and the number of students who have received really top quality health care in some cases before the statewide kids insurance program before some of the other insurances families that were totally uninsured and even to this day a lot who would have under insurance or have not nearly the access to the tip to a medicine and to a public or healthcare that is so important at every age and really important when you're talking about the youth of our community it's quite a legacy I guess I have to start calling you vice-president dr. Holland but we thank you very very much and we you have made a difference and thousands of lives thank you [Applause] you want to say something well

009I would be remiss if I didn't thank my team you it's very nice to get these honors but you don't you don't do it without a great team and Kathy swore it out and Julie Russell I should stand up Kathy and Julie are two of our nurse practitioners and they have been here since the beginning with me and behind them is joy SIA who many of you know Joyce is you know she's our our lead nurse in our administrative lead and she's been with us for three years three years so she's our newest one of our newest additions anyway thank you all very much it is really been my pleasure I feel like we've done a lot of really good work here and we did definitely get through all those things you mentioned some a

010little smoother than others but I really do feel like we have made a difference for a lot of students and and I leave the house center in great hands Aimee Crowe who is a member of our staff she's a pediatrician and haven't so don't be taking over for me for medical director when I move on to work on the North Shore an advocate pediatric partnership so thank you all very much [Applause] [Music] [Applause] Wow thank you it's amazing all right so we go and our next item is fan programming who's gonna introduce money dr. Campbell Salani how you been feeling right recently dr. Hubbard I think just left right Lonnie Lonnie has been battling something and and still made the effort to put this presentation together and come this evening so Lonnie we really do

011appreciate it's really it's a pleasure always a pleasure let me just grab my glasses okay and I see you have as usual a very full agenda mm-hmm but this is kind of like the fun this is the fun victory lap so this is never hard or painful and I think I'm being followed by more more bread and circuses afterwards with a cute video from what I hear so I'm glad I'm not following the cute video a special thanks to the district 202 board as always for for their support of fan and in congratulations to the new board members as well it's a pleasure to meet each of you and I want to say a special thanks to each HS administrators Eric and Marcus in particular dr. Robinson staff security AV maintenance communications people in particularly

012singling out Lee Austin Robbie Brown and Christopher Cranston who worked so tirelessly to make fan programs just such a pleasure to attend for the community and such a pleasure for the fan team to work with and collaborate there's simply nothing like the HHS experience as a sidebar note from the bottom of the stone-age danowsky household heart my son graduated on June 2nd made it through so it's this process being in HHS and seeing him through all four years I want to thank all the wonderful faculty and staff who have shaped him and helped him on his way so thank you so much to all of them although it's not exactly on point topic I'm gonna take a second anyway okay so some of you who have been through this before will recognize the format and

013will be quick though there's some pretty fun stuff so we're gonna start with go ahead Marcus this is we finished our sixth year of programming in HHS you see the tally at the bottom over all six years we had you see there was the 12 events of last year you perhaps may recall I mentioned was an anomaly we wouldn't normally do 12 years 12 events in a year it was kind of a stranger this however was also sort least ranged because we had three cancellations and all for fan programming this here in all three had been slated for ETH s so it should have actually been at up to ten for this year not much we could have done about that Carol Anderson canceled because she was invited to go on Trevor Noah and we

014lost that battle evil Patel was the polar vortex night when you closed school if you recall and then Emily Bazelon most recently canceled her flights were all canceled due to terrible tornado weather so we had three cancellations there was also and this is just you know it can fluctuate there was also fairly limited auditorium available in February in April which also made it hard for us to put things in either of those months that said we still did end up as you see you can go next slide we're gonna whip through this I don't have to say all these names you can see these names this starts with Ishmael Baio which was the very first speaker that we ever hosted so Marcus we're just going to leave just a couple seconds on each side so

015they can just get a memory lane moment here I'm not gonna go through all these people in what year they were here but just so you can see them and just kind of go oh wow remember that go ahead we know that guy up in the corner there just in case for those asking we don't host candidates who are running for political office so just so that that's clear look at those lovely people okay and then this last slide is from this most recent year I'm gonna flip to that page give me one second okay so Astro teller is you know ETH s alum we were happy to bring him in go back one second yeah Abram Kennedy was here he also and you'll hear more from the the social consciousness series he did the

016HHS parent seminar the morning after that we had him in the evening caramel Brown was here and did a piece he also met with the LGBTQ student group here at ETH us at a private meeting with them and Phan provided a copy of his book to each of those students in the second row we have Eve Ewing who is simply fabulous in her event in December David blight who was his book on Frederick Douglass was just has won so many awards was interviewed by our very own dr. Campbell John and Julie got Minh which was sort of one of the not that I was surprised but was such a huge hit we had almost 900 people there are lots of Noah's Ark couples in the in the auditorium learning about marriage and love and then

017Nicholas Pearce which is what we finished off with this year also interviewed by dr. Campbell so that was the seven from this year I guess eight if you count that Gottman's as to the three cancellations as I mentioned earlier for this recap this year we had four 2018-19 two new sponsors Fusion Academy and foundation 65 these are two new evanston sponsors my comments were all be directed about Evanston I leave all the New Trier stuff to the side so Fusion Academy in foundation 65 have both commanded sponsors a fan both are renewing for next year we also began a strategic plan framework planning process at fan the first ever in its history and we're working with an outside consultant and I'll note that we had three different individuals dr. Witherspoon dr. Keith Robinson and Miss

018Savage Williams all participated in lengthy phone interviews with our strategic consultant and then electronic surveys were sent to a core group of about 225 fan kind of just inner circle slash strategic partners everything from donors to Edie's of partner organizations for to get more feedback and that group included dr. Witherspoon dr. Campbell dr. Robinson dr. Paul Goren miss Livingston miss miss Parsons miss Savage Williams Leigh Ostin Robbie Browne Takumi aceite and Melissa messenger from district 65 so we solicited all of their input as well about fan fan this year purchased these four different full-page color ads in the oven Stoney in his ways of getting out the word about specific speakers to the HHS student population ones that we thought in particular topically would be of high interest to them and I think that went

019out very well it was received well I remember my son was texting me the crumb Oh brown and I made the chroma rob Brown bridge just so you can read the words a little bit better chorim Oh Andy viewing we're side by side spreads to full-page spreads and they're obviously very striking as images and my son was text me saying oh my gosh everybody is saying oh my gosh gobble brats coming so it was kind of it was kind of fun that way so we like that it's a low-cost way of investing and we plan on doing more next year okay goals for next year 7 to 8 programs though I think we're probably gonna be I'll be blunt probably closer to 10 or 11 maybe up to 12 again we'll see but I'm gonna

020say is my modest goal so I can always say I'm at my goals seven to eight programs robust attendance and we want to increase our corporate individual donors that come from the Evanston area that's dr. ken D there we love that photo of him at the HHS auditorium this is chroma Brown meeting with the LGBTQ Club and I don't know their formal name so I apologize for the formal name of the club formal name of the club okay you'll get back to me thank you thank you okay the gender and sexuality Alliance oh sorry 20 19 20 goals we want to explore additional ways to reach the student population and would welcome any input on this you can reach out to me we're looking at for student population whether doing programs or the students are

021actually on stage students as curators perhaps setting up a teen advisory group currently students receive service hours for working at fan events which I think they we get a lot of students who volunteer at Arvin's some HHS faculty give extra credit for attending fan events and we would certainly encourage as many faculty as want to do that we love having the students there and then I also want to determine how to leverage fan speakers in the classroom we did a little bit with Nicole Parker in the history department for the civics classes two years ago and I'd like to see that occur again for the civics classes maybe also English history and off the top of my head ap psych are also good examples we have a lot of we have a lot of speakers

022that I think the AP psych teachers and the students would be interested in hearing from it's a nice sweet spot and I'm open to other options as well additional goals this year I'm doing I realized that a lot of the fan sausage factory is aging a lot of us are now empty nesters whose kids all graduated so once upon a time when I started with fan my son was in first grade and now he's 18 so I'm making a concerted effort of re engaging the early childhood education community I don't no longer sit on a park bench talking to other moms about playdates and why is your kid grabbing the toy we don't really do that I don't do that anymore so I don't want to lose touch with that audience so I wanted I'm

023reinvesting in looking specifically at early childhood education speakers and programs and then I've already done four focus groups with district 65 parents of kids in the elementary schools not the middle school so far talking to them about what might be useful to them both in terms of formats and topics looking at specifically because we cover so many other things on the big fan stage these would be smaller gatherings during the day the more focused discussion groups facilitated discussion groups looking at child development social-emotional learning those kind of topics probably working with foundation 65 on some of this but also then in talking with dr. Goran as I'm going to within the next few weeks and the district 65 principals reinvigorating that relationship a bit and trying to see how to leverage fan better in district

02465 coming up for next year Abram Kennedy is returning for fan you will be here September and sixth he'll be doing a piece for us on why am I kind of slightly spacing ya know but why do I have fifth and sixth Oh cuz he is here fifth and sixth sorry okay I'm like fifth and sixth uhm I should have put what days of the week but I don't he has a new book coming out called how to be an anti-racist he is excited to come back for fan for this and he will be here September 5th and 6th 5th will be probably the evening event the next day and the 6th we're looking to do some kind of community workshop this is an example of we want to do at least three significant separate

025for nice talk about 65 but three significant wraparound programs at least three my guess is it may end up being more but want to look at that wraparound piece and so dr. Kennedy will be the start of that Paul tuff is coming Paul tuff you may recall has written several books beginning with whatever it takes Geoffrey Canada's quest to change Harlem in America how children succeed great curiosity and the hidden power of character and helping children succeed what works and why he has a new book coming out called the years that matter most how college makes or breaks us it is he will be coming I believe in September of 2019 Tallahassee Coates is returning which we couldn't be more thrilled about will be doing a significant book giveaway for that as well is recall

026he's the author between the world and me and we were eight years in power and American tragedy he was on the HHS stage in 2017 to great acclaim interviewed by our very own dr. Campbell he has a new book coming out his first work of fiction called the water dancer which is being hailed as simply extraordinary at the most recent book Expo in New York last week the week last week within last ten days he was part of a panel and the books all folks who are booksellers they called me from New York and said that he is simply was simply beyond charismatic talking about the new work so we're very excited to host him it will be an interview we're not sure about the interviewer yet we'll be working dr. Campbell about identifying who

027will be viewing him that will be October third and fourth he'll be here for two nights for fan the event for HHS is on the fourth Tony Jack this is was offered to us by David figlio at sus P he has two fan so this will be held at Northwestern but I'm bringing it to your attention because I think it's significant he is an assistant professor at the Harvard Graduate School of Education he's author of a very hot book right now called the privileged poor how elite colleges are failing disadvantaged students he is he's very much on everybody's minds right now he as young as you can tell I like his topic for a lot of reasons he will be at we haven't identified which Northwestern venue but it'll be on October 23rd of 2019

028looking forward to that this site is there yeah those of you of a certain age we're bringing in Patti Smith which is just like that I'm retiring small sidebar when I was in when her when horses came out so figure that out 1976 so I was probably a junior in high school my brother bought the album and we lived in this really tiny house in New Lenox Illinois and every morning instead of an alarm clock my brother had you know he's a big turntable guy and I'd wake up to the beginnings of you know Jesus died for somebody's sins but not mine so then that became what kind my mantra for life so this is a longtime love of mine Patti Smith is coming she has a brand new book a new memoir coming out

029called year of the year of the monkey her huge best-selling books recently just kids and em trained she is a rock and roll goddess and I simply cannot believe that we have landed her she will be at HHS on October 26th of 2019 so throw you rock and rollers there you might want to get that date blacked out right now it's going to be a huge huge event I couldn't be more excited couldn't also be more excited about these two returning I'm sure you know the one on the left Megan tui and Jody Kanter I assisted that they come together they're trying to split up and do their tour cover as much ground as possible as separate entities but I've said you know you sort of both need to come they will be coming to

030each HS November 19th and November let me think for a second but no November 19th and 20th I don't forget which night is which the what would the other night they're gonna be at Francis Parker so one of those two nights they're at ETS I'm sorry I don't have it specific in my head the 2018 Pulitzer Prize winning New York Times journalist co-authors of the forthcoming book she said breaking the sexual harassment story that helped ignite a movement thrilled obviously to be hosting both of them Robyn D'Angelo is coming she will be doing a talk on her book white fragility why it's so hard for white people to talk about racism she will be here doing faculty events for district - OH - but then fan has her for the evening event while she's here

031for March 16th of 2020 as the community event that fan will be hosting here at HHS and then this guy is really kind of stolen my heart Louie Alberto Urrea he is a professor of creative writing at UIC and a 2005 Pulitzer Prize nonfiction finalist his fiction including beautiful North the devil's highway the hummingbirds daughter and most recently and significantly the House of broken Angels is simply stunning I can't believe that we are getting him as well he's extremely excited to come to ETH s and do a talk for us I haven't set a date with him yet we I wanted to first see how crazy and you as you can see I'm just giving you the fall preview so I might because he's local - I might save him for a winter month when

032I don't have to worry about airplanes okay that's that's the snapshot I only gave you fall because we're only looking at fall right now I actually I gave you Robyn D'Angelo - but questions comments concerns advice Thank You Lonnie Thank You pain I and I mean thank you for continuing to bring us such amazing speakers and really making such a huge difference in our community I know I keep telling the story about my work because I'm getting ready to go to California and do my seed work and we open and I just kind of start listing all the people I've seen and heard and my colleagues say where do you live it is sort of stunning especially I know it gets maybe slightly tiresome to see like the slide after slide of all the speakers

033yeah but I can't I sort of when you just see it it's there's just nothing we're so lucky yeah Dan's lucky those schools that we serve are lucky the community is lucky because it's just it's just a conveyor belt right I mean it's just it's crazy kind of it's gorgeous and I really I appreciate when you can connect the the speakers to our school yes and connect them with faculty and students yes great and I look forward to doing more of that I encourage to the extent to which you can spread the word I encourage teachers department chairs individual educators to shoot me an email I'm not hard to find like hey I see you have you know so-and-so coming in any chance that they can come and talk to my students as you probably

034could imagine I can't always say yes depending what the speakers doing but many times these speakers are specifically seeking to talk to high school students and definitely don't mind it and when I can make it happen I try to make it happen so there's that piece there's looking at I'd also like to I feel like once upon a time fan used to do more sorry used to do more dedicated sorry more dedicated educator events that would start right at the close of the school day something around four o'clock or so and that kind of fell off and I'm not a hundred percent sure why and I take responsibility it's probably just a lack of focusing my attention on it because I tend to be able to I tend to be good at doing stuff and

035accomplishing things so I think I just need to like the early childhood piece I want to refocus some energy in that direction I know I'm getting a little bit nudges from the NSSC D which provides the PDS for educators our events they're like seems like we haven't been providing as many PDS in last couple years and can we get some more PD events so I want to make sure that that remains our or regains some robust quality to it I feel like I I need to focus some of my attention and energy in that direction great anything which is great to have the partnership and great to have a continued future with fan and we of course thank dr. Campbell first service on the fan board as well he's a great member other questions comments

036board members thank you go get rested yeah thank you take care of yourself thank you so much thanks for the opportunity to present okay private joke there all right so we're gonna move along to report on social consciousness programming dr. Campbell setting up a different PowerPoint video whatever I like Lynn introduce Lauren Hamilton our equity analyst who helps to coordinate and facilitate all of what you're going to see this evening and I'll start by saying we've never had a year like this with our social consciousness programming and I'm very very excited about what we're going to share with you tonight because this was definitely a watermark year for all of the kinds of kinds of work that we did with the staff and the community with regard to our social consciousness series all right so

037the purpose of the social consciousness series of course is to highlight various social constructs that we all engage in adhere to regarding gender race and a number of intersecting identities and just to be more reflective thoughtful and conscious about the things that are leading and guiding us and so with that we have engaged in the summit series which have I think we're in our sixth year of our social consciousness programming we started with a the HHS black male summer I forget what we've called it them blanking on that name and this year we've engaged with more professional development for staff and for the community and we're going to talk a little bit about what we want to do for next year so I just mentioned this briefly that our social consciousness a series is engaged

038with summits and professional development as well as special events some of also as which highlight would have been highlighted with the Family Action Network this our social consciousness work and our student summit series has become a staple here at ETH s it has become a part of our culture it is how many of our students who have felt unseen are seen and heard and feel validated and that we are creating a safe space for them here at ETH s so here are some of the highlights okay so every year we have four student summits and there's so much diversity in the amount of workshops that are provided that speakers that we bring in so I'm going to do sort of a brief overview of each of these events you get a little taste of what

039the students and staff members put together this year also just want to make sure that I Center the year the blackmail in how our summits are always working towards making sure that we're really connecting intentionally to that district-wide commitment and you know not just providing spaces where students are feeling valued and heard and visible but also centering the conversations about anti-blackness and what that looks like and how those can show up in all of our communities right alright also want to introduce as Lonnie was saying this year we had the first ever ETH s parent summit event and that really came out of a conversation about how we are continuing to provide access to these conversations about race and equity and social justice and education specifically at ETH s2 our parents and caregivers of students

040because we recognize that centering all students and their well-being means that we're providing access to these conversations to our educators our students and their families all right so an overview of the parent summit which was held in October of this year the theme was now is the time conversations on racism and equity and this event was planned by staff members and it was planned by community members specifically members of our different parent engagement groups so we had representation from parents engaged LEC II ban also the boosters and we also did some focus groups with these parent groups to see sort of what parents would be interested in hearing about learning about engaging with each other about and the committee was really interested in just sort of providing a little bit of a shock to our

041community specifically around equity and we know Evanston specifically et HS is really cutting edge when it comes to racial equity work and so we wanted to make sure that we were being really transparent about why it is that we do what we do so we were able to work with fan to bring in dr. Ibrahim at Kendy so he did the fan event in the evening and then the next morning he keynote at this event and it was really intentional that we routed this conversation and access to this knowledge in history we were hoping that our parents from different ethnic racial backgrounds might be able to relate to that conversation just with some foundational knowledge about what it means when we say that race is a social construction we also brought in dr. Jackie battle

042Laura who does work around racial consciousness critical whiteness study is specifically at the intersection of law and race specifically what it means to be white legally so she did a workshop with all of our parents we also brought in jorge Mujica who is a activist in Chicago he specifically works to advocate for the needs of workers workers rights and specifically for those in our Latin X community as well so he did the from open borders to the wall workshop we also were able to bring in some students of course to a really dynamic workshop they made a video just around their experiences and isolating race in that so they were able to engage about 15 to 20 parents in their own workshop talking about what it's like to be students of color or a white

043student navigating race and their experiences at ETH s we also welcomed our administrators and teachers to talk about things that we're doing system-wide and how we bring race into the classroom all right so our black students summit this year we had about twenty students on our committee our student committee which is something that we started last year for the first time to make sure that we're really centering their needs and desires for this event and the conversation on the table around the planning was about legacy specifically the rich like black history in Evanston whether our students and families are from Evanston or not whether they've had generations living here everyone could benefit from just understanding and knowing how many amazing black folks have been and contributed to this community so from that interest in making

044sure that we were being intentional about educating our students on the history we got descended from greatness black bold and brilliant as our theme for the year also connected to legacy is just this history of partnerships we were able to bring in Calvin Terrell and dr. denisa amante who we've had partnerships with Calvin for quite a few years who comes in to do our Wildcat futures day and he speaks with the freshmen and he's a really dynamic and extremely powerful speaker dr. denisa amante who's done a lot of work with our staff and administrators here along racial equity who was very excited to be able to engage with our students for the first time we had a number of workshops but really notable was the your legacy gallery walk so in the photo to the

045right you see a student participant looking at a photo of Sam Johnson who is a member of this community who has a barber shop and we were able to partner partner with Dino Robinson of a short front legacy center to get some really rich photos and narratives about some of the community members here and so students were able to start their morning by doing a gallery walk one more thing I know I'm saying a lot for these but it's just so much to share we also introduced the idea of expression spaces to the summit in wanting to really provide space for self-care and exploring that through avenues of art and expression so we had some self care apothecary where students were making their own shea butters and mixing some essential oils into that theater art

046journaling music Calvin Terrell at a cypher they were writing poetry and it was really wonderful so I just wanted to at least provide you with a couple of photos for each of this summit so up on the left hand side in the corner we have the Jessie white tumblers we instituted a pep rally to end the day this year and so we invited them to perform for us in just another well-known across Chicago for sure maybe nationally I know they've been around for a really long time to really hit that legacy portion home and it was also really exciting because they're all young folks who are doing this amazing acrobatic work in the middle down there we have dr. Campbell sitting with dr. darkness amante and Calvin Tyrell and then up in the other corner

047we have some students just really exhibiting some black boy joy right there getting down during lunch in South City Cafe which is always a really exciting time of the day moving on we had our Asian and Middle Eastern students summit as well and the theme for them this year was we are the leaders we've been looking for and they really want it to lean into what student and youth activism looks like and so they were able to bring in Bushra Amy Walla who is a recent graduate of nihilism north I believe so she's raised and Skokie and she also put in her bed to run for the Board of Commissioners and just really an active young person I don't even think she's over the age of 21 at this point so we brought her in

048to speak to the students just about being confident in who you are and your identities at a young age and not having to wait until you're older to really be involved in advocating for those in your community another great highlight for this event for the first time this year there was a student-led workshop so right at the top is navigating e th s as asian the aim summit has always included students and their planning but this was the first time that they did a student-led workshop also really important was the workshop on what it means to identify with whiteness as a person of color which is something that can be really unique to the Asian and Middle Eastern student summit group particularly especially because there are a number of students within this ethnic and racial

049group who might identify as white or at least be coded as white in a school so that was a really important conversation to have all right and a little bit of a photo story here so we have Bushra giving her keynote on the left in the center we have students posing during lunch and then on the right hand side we have from caddesi which is another popular band who provided a great performance and they do Indian music with a fusion of Fung afro-caribbean and at one point all the students joined hands and were literally dancing around the stage while they were performing the upstairs theater it was just a beautiful thing to to bear witness you all right and last but not least we have our lgbtq+ summit sorry we have Latin next summit as

050well alright so the LGBTQ summit this year really wanted to focus some of the conversations on sexuality last year the summit really isolated conversations around gender identity so we wanted to make sure that we broaden that out a little bit and focused on another intersection of this community so the theme was finding the eye and identity finding the you and us so really encouraging students to do the work of understanding who they are as queer and questioning students but then also understanding that they are part of a dynamic community and with that knowing that it's really important to be intersectional in our understanding of ourselves and our community members so for the keynote we were able to bring in a Patrick Johnson who is the he is a professor at Northwestern and performance studies and

051also African American Studies he's also the author of sweet tea which is an oral history about gay black men of the south which is definitely a group that needs some more visibility around the narrative of being a southern black man who's also gay so we brought him in and he actually did perform some of that for the students as part of the keynote something also that I wanted to make sure that we were transparent about was how we gather some of the data for this event specifically because it's not isolating race as the affinity it's isolating gender sexual identity and so the LGBTQ summit organizers on the registration form ask students to sort of indicate their reason for being interested in coming to this event whether they were allies to the community and really wanting

052to learn more to be better support systems for their family and friends were they whether they identify specifically as belonging to the community whether they're questioning we're just wanting to learn more and so I have some of that data up there and 13 unique workshops were offered to the students all right photos stories we have some line dancing going on in front of a flag in South City cafe during recess which was not lunch but a separate time that we put out for the students to either hang out in the CAF and listen to music or go to another space and color and do some art we have dr. Campbell welcoming them which is something that he does every morning to kick-start a summit we have some students who are actually also part of GSA

053who were very actively involved in the planning of the event so they also we're getting the morning started welcoming their peers and then a Patrick Johnson providing his keynote performance right now last but not least our Latin X student summit which ended the student summit series for us this year so their theme was la lucha sigue con ganas we can--and Kong ganas we well and they sort of shifted in the way that they involve students this year so in years past we've had the partnership with dr. Alejandro carrion at Northwestern this year the staff caucus the staff Latin ex caucus really took hold of the planning again and engage students by asking them in what ways they wanted to be involved in the planning so if you if they decided that they want to specifically

054focus on entertainment they could do that if a student was really interested in workshop development they could do that do that so there was a lot of really great flexibility for student involvement with this event this year the keynote was Michael Reyes who is another Chicago activist who does poetry and he really brings in conversations of social justice and race in that artwork so his keynote also was a performance of some of his spoken word we have some of their workshops not all but a select few also on this slide a really fun one was what ancestral danced houses from the past so as students got a history lesson on some of the dances of Central Latin America and then they were able to practice them on stage with some music and then also Michael

055Reyes was able to offer a workshop hip-hop his resistance as well and the use of hip-hop music as a form of social justice and providing knowledge to communities photostory so every year the latnok summit has about an hour and a half long dance at the end of the day so we brought in a DJ this is a student pair dancing to bachata music we had tutors lots of great snacks so it's a really fun time for the students to end the day together in community michael reyes and the meet in the middle performing his spoken word and then the student-led workshop this year which was revoking my latino card and navigating latina exciting idea when you are multiracial alright so looking ahead just a couple points AME summit so Asian Middle Eastern summit is going

056to be rebranding to be more inclusive to the community of students that consistently attend the event so it's next year it's going to be Middle Eastern North African in Asian student summit Mena a nod to LGBTQ summit and how they asked students to self identify as queer questioning or allies we're going to for every summit provide opportunities for students to self identify a spaceship especially racially and ethnically so I can bring to you some more accurate data aside from what we have in a school for the communities that were serving specifically this year we also instituted a stronger partnership with the Evans Sounion so there were online photo stories for all the summit's we had student photographers coming in to take photos to make sure that these events are documented and that is something that

057we want to invoke continue to do of course centering the conversation around the year of the blackmail and continuing to make intentional connections that are really visible within the workshops and the overall themes of all of these events and really important to this work which is centering students in both the planning and execution of the event so now we have a highlight video for you there are narratives about us in the media there are narratives about us in our own community but we are better than that we are bigger than that and I just want to tell you this morning that you have descended from greatness no one is coming to save you including me you are the leaders our ancestors prayed for this event and to me I think was a perfect follow-up because

058it was about calling all colors to look at what role like you know what a white people want to say to white people to invite them to be a part of meeting Latin x2 latin Eckstrom lifetime native you name in all identities to invite them to be a part of this healing process with healing you know anti-venom is founded in oh you got to go into the issue not run away there's nothing wrong or right with any of the picture loops if there's nothing wrong or right with any of the groups of parents whether black parents white parents black children white children Latino children then and then there are these liquid ease that are persisting around us that means that those inequities must be the result of policies and so that means the school the

059district the community has to look in the mirror for the problem and stop looking at our children we heard this morning about these inequalities that are being revealed in our education systems well done it's set up that way it is producing exactly what they were set up to do to serve white people and whiteness I think that sometimes the narrative is well we're only learning about our stuff and it's only about us but a lot of times even just in the workshops that I saw today it's not just about our life Phoenix group it's also about how to apply that and find beauty and gives other groups that exist I think it's amazing that a public high school a public high school doing an event like this where they're bringing young people together around affirming

060each other across many differences if every High School in the United States did this the world would be a much much better place so like our culture kind of gets drowned out in a way and I feel like that these summits is gonna bring out like our culture and they kind of help us like notice that we're not the only ones here it's not a fear of getting like her ass because I don't fear that it's more of a fear of being like treated differently or being looked at by my classmates in the classroom and it takes a lot of courage I have to say that girls out loud is they're not she hurt being in the stomach can also be very empowering because then you can you know speak on that and you can

061hear all the perspectives that maybe you haven't heard before I am not cute but like I really don't and braces have like okay well I don't want to embrace monkeys in this cuz like they're gonna say oh no you don't you're not you think you're african-american you're a person like no but I'm CUBAN so that me going to the to that summit I kind of started to like you notice more people like afro-latino and stuff like that and it felt like more of a community it's not often where we're given the opportunity to stand in a space where we can really Express things that we don't in everyday classroom so it's still a learning day it's just a different kind of learning but it's important for everybody to have there's been a whole entire day

062talking about how great it is to be black so this was important we need to have some type of representation some type of attire we get to see ourselves being great promote such leaders and I can mean from our community because whenever people think leader people just have one common faith which comes into their mind but just use me not in the content that they gave to the DHS community really built on each other and broaden the way I think about things and I feel like that was especially helpful for me because my kid is bringing home some of these conversations and and so it helped me to have a little bit more knowledge and talking to her about these things and then challenging some of the things she was saying she chose some of

063the things I was saying so it really helped us to talk about things in a deeper way at home each HS is a school that has so much to offer but I don't think it's gonna be a truly great school until we really impact the gaps an opportunity to achieve and I think these summits are one of the ways that that can be done we're almost done so in addition to all of that wonderful programming we did a some additional professional development with the staff and as mentioned earlier darn ISA and Calvin keynote at our black summits but they also ran professional development workshops for our faculty darn ISA ran one workshop for our faculty and there were several participants and she will do the same thing tomorrow with our leadership group our leadership team

064another thing that Calvin did this year that he hasn't done previously you may not know that in the fall Kelvin engages all of our freshmen with a conversation about identity and about oppression and it's a it's a it's a wonderful event because Kelvin as a one-man show engages over 900 kids for over four hours about lots of different topics and the kids and parents usually come come comment and they called the school and say what happened to my child today because I don't recognize the person that came home because the conversation at the dinner table and the discussion is very very different and so Calvin this year also ran a several workshops during a residency for Black History Month and Devon Alexander also a racial racial equity coach came in and Bree ignited our Dell

065team and ran a professional development workshop for our staff and then I gave a speech at one point in the school year about the intersection of race and well-being in other words how do we make HHS a safer place racially as we reflect on microaggressions and all of the systemic things that happen and makes kids of color feel less safe so this was the impact Devon ran a workshop with about forty five staff members and the in the in the fall at the beginning of the school year I ran a workshop did a speech and we ran subsequent breakout groups after that with about 470 participants at here at the school what's these was just staff denisa came in did a keynote for our connections conference and did a workshop that impacted about 335 staff

066Calvin adjust our building leadership team which about 45 people and denisa with the 60 I just mentioned that and then Calvin also had an evening session with his residency where we had about 35 community members and during Calvin's residency in a 252 and in this room he was here for how many days three five days something like that it was like a full week before week so Calvin there were 80 classes that signed out which it's roughly 1700 students and conversation about all of what we're discussing today as I said this is a high watermark for this discourse at ETH s and we're proud of the work we did this year and and that's it we can do this a little bit later we're going to bring Robyn D'Angelo in next year Calvin will return

067and we're also going to have a conference on since we've talked about every other social construction right we've talked about what it means to have black skin what it means to have brown skin what it means to identify these various racial groups we're also going to talk about what does it mean to have white skin and we have a group of white a faculty who are wanting to host conversation about the role in a presence of whiteness it really gets into condition six as we engage the protocol and that'll be around the time that Robyn D'Angelo comes in on her discourse on a white fragility and what it means to be white but we'll talk a little bit more about that as that time approaches and I believe this is the end of the presentation

068yes questions comments ideas I think I've mentioned this before I've been in the position of so it's thank you again it's it's it's pioneering work my question is I noticed in particular for the black students summit as you for the upper grade levels participation tapers off any sense why that is and is there anything we can do to incentivize the older students to participate because I think that their leadership so I noticed that tapering off of student attendance for our older students as well I think that a challenge across all of our summits at times is getting students to feel comfortable missing a day of instruction so as the students said in our video this is learning it's just a different kind of learning that takes place outside of the physical classroom and so I

069think it's about working with both our faculty and our students to remind them that you are learning and missing a day of class is not going to hurt you ETH s also has a lot of other events that happen through the year and so sometimes students have to pick and choose when they want to miss class but I want to investigate that a little bit more next year and seeing maybe how we can can incentivize that attendance specifically when it comes to potentially missing out on classroom time so working with teachers maybe there can be some sort of assignment that comes from their participation in the summit well thank you this is amazing this was such a great report to read and you shouldn't have apologized for going long because I thought it was great

070so I could have listened longer but I was interested there's just so much richness in the little tidbits you gave us so I can only imagine that these full days just just tons came from them but I'm wondering how if and how we're kind of using that to the full community within the building people who attended the summit's and people who didn't how it's impacting practice and faculty like what are some of the bubble ups from all this wonderful work that you've done I would say that when I when I think about the summit's and I think about the Bubble loves in the overflow right the kids come out of those conversations and those workshops saying things like it's changed my life right my life has been changed I've never had this kind of experience

071before we invite students from other schools as you just mentioned and they have the same response and what we try to do is to leverage that right we just we say to the faculty right here are the conversations that the kids are having here is how we have recognized them here's how we see them here's what's going on in each of the summers I sent an email to the staff explaining what the curriculum is and what the conversations are so that hopefully the teachers will pick that up and carry that baton in the classrooms with them and then it begins to spill over and lots of ways that we can capture here and a lot of ways that we can't but you know we try to inform the staff here's what's going on so let's

072let's run with that let's run with it with the active with our student activities and with courses and all those kinds of enrichment opportunities that we offer here because there's definitely an overflow and we try to you know try to take advantage of that I'll also add to that point just in with some of my debrief with each of the summit planning committees something that's definitely come up a lot is what we can do as a staff body to reignite the participation in our racial affinity staff caucuses so these are event these events are completely volunteer based so staff who have the extra time to put in work with students almost five to six months out of the year to put together these really dynamic events and it's reignited a conversation around what it means

073to have spaces for our staff to engage with each other in community throughout the year and what that looks like so that's another way that the summit is having an impact at the student level for sure but also is starting these conversations again within the staff community just back on the topic of like why students aren't actually attending the summit it's a large part of the dialogue that I've heard and engaged in is the fact that it is missing class time and I think it was a really good point that you mentioned of incentivizing teachers to make it more of a part of the instruction in the class so it is actually feasible to leave the classroom because classes move quickly and you miss assignments and it's treated as if you were sick or just

074ditched class and so having it be more of treated as the instructional time that it is I think would definitely make it more accessible to a lot more students thank you so I just wanted to respond to that because I think that's a really an important point but I also it's an excused absence still might make it's an excused absence but students could also still feel really uncomfortable missing class you know we dr. Kamble sends out the dates for all the summits as soon as we get back in the fall so teachers have awareness of when it's coming up and so sometimes it's about asking those difficult questions of you know these events are very public we know so many of our students participate in them so let's be a little bit more conscious about

075the planning around what's happening in in the classroom so maybe working with students to provide opportunity for them to feel comfortable and safe missing class so that conversation is really important too right I agree very important okay questions comments so I'm really I'm still stuck on you saying that this is the sixth year I think so right yes I just remember that first one yes and just how this is grown so much it's it is a staple for ETA chess it's really it's kind of what we do and it's it's it's challenging on many different fronts as we look at the attendance and the staff response and really what comes what comes out of this but I think the one of the one thing that really strikes me is that this is the work of

076the future these are the students that we're working with we sometimes focus so much on faculty and staff but we really do have a student body that we are really trying to give a different type of learning what did that students say that it's still learning but a different kind of learning this is really just really important and I always think about how important it is for the students that don't identify so they don't come but to notice which students are missing from their classrooms that day is pretty huge that they notice that that all the black students are all the Latin X students are not in class today so that's really powerful and it's and it's such an affirmation from our institution that this is so important that we excuse them from class so

077so thank you for bringing this to our attention thank you for this video and in this presentation this is great okay so we are at item number eight with at the first reading for the press policy it's in your packets boy numbers are there any questions any comments if I could just say one thing about process for new members typically what we do is we have a first reading of a policy that is of a policy packet that's what you received in this board packet and then at the next board meeting those policies will come up for for a vote so this is an informational item you'll also see that there's a five-year review included in that packet as well and those are policies that have not changed but we want to put in front

078of board members regularly so that we we remain familiar with those and and we're clear about the language there and so then we would change the adoption date and update that with the five-year review again it's a first read this evening thank you yes Pete what happens I know I don't think I've ever had a new policy they're always edits of existing policies or the five-year reviews how does that work oh you've definitely had new ones okay well I don't remember so I'm curious what the process is for that yeah it depends if it's a if it's a couple things one is we have a visitor two things to keep in mind one is that their policies come from two places one is from our press service through the Illinois Association of School Boards they

079draft many many of our policy so you'll see policy for one I know is a new policy targeted school violence prevention program but you will also see some policies actually evolve from within and are drafted with the administration our lawyers members of the policy committee those do occur from time to time they're not as as frequent though then they would also go through the same iteration there would be a first read in front of the board well first here we go the policy could write and then they would come to this body and then they would be voted on the second meeting and and anybody from this board can attend the policy committee it's posted correct and so board members are welcome to attend and super fun could be interesting okay other comments questions all

080right so item number nine comments from the public do we have any comments from the public we have no comments from the public this evening okay all right Oya we have two foils in the packet yes there's a flare from Samir and Stevenson and the responses in your packet all right board committee reports there's the collective impact conference yes I forgot to hit the send button on a nice little note that I wrote to all of you today but I will send it shortly and I'm just gonna highlight a few items from it so along with probably a dozen other people from Evanston I attended the Aspen Institute's collective impact conference a few weeks ago it was located right here in Chicago and a great opportunity to get up to speed on what's going on

081in the collective impact world with people attending eight or nine hundred people from all over the world actually working on these kinds of efforts and I've been sitting on the cradle-to-career prepared for adult life action team since the inception of cradle to career so it was a great opportunity I had not gone to one of these before it was a sort of two half day one full day conference and what I've included for you in this message that I'll send out as soon as I'm done talking I'll hit the button is a link to the opening plenary video by John Powell which I thought was particularly interesting he talks about this idea of belonging which he describes as the place where diversity inclusion and equity intersect and I like that the picture of that it

082sort of ties together I think the progression of this kind of work mm-hmm with a new newer name and then he talked also about targeted universalism which i think is a very interesting way of thinking about structural change and the way he talks about targeted universalism it actually was highlighted and one of the videos or part of the video from the affinity summits today we should all be thinking about a desired outcome in our case you know relates to the achievement of our students and then we work for everybody to get to that outcome by changing the systems but not the person and that came up again and I think we've all probably heard a variation on this but I had never heard it described as targeted universalism before and he's got some sort of

083interesting graphics around that too and then the closing plenary was with Liz Dozier who some of you may know as the former principal of finger high school in Chicago she's now running an organization called Chicago Beyond which recently published a guide book called why am I always being researched I've included the link in this message so you can take a closer look at it yourself she's talked in her her address about moving from charity to justice in the collective impact world so just an interesting new take on equity work and then the last link that I've shared was to a report the collective impact and the new generation of cross sector collaborations for education that seems a little more academic but it does have some good stuff and I've included the link in this email

084most of the other sessions I attended were a little more particular to collective impact and and less education specific or equity specific some sessions on data for example anyway it was thoughtful thought-provoking useful and I just want to share those highlights with you and you will see the links including the links to the videos those two plenary sessions which and I would really recommend the John Powell one I thought he was particularly good if you haven't seen him before or even if you have I think he's done a lot of talks and feel free to be in touch directly if you want any more info thank you thank you I know that there was a Park School Committee meeting and Liz and I have not had a chance to collaborate on that so well put

085together a report and sent it to the board in the next week or two we also did an ad read meeting and to keep it very short Pat attended Mary attended I attended it was really recap of the legislative session and there was some really good end of session recaps prepared by Sarah Hartwick our executive director which all of you received and so I'm not going to reiterate all of that here Pat was there anything else you can think of David I thought it was a useful let from a legislative perspective because it was can't think of the guys name yes Chris Walsh no just a couple quick things that I thought were interesting one was we talked a couple times about the physical education bill which didn't pass but could have some potential is

086extending minutes of instruction time more impact on younger kids but still some potential impact on us and that didn't pass but it could come back and then another one I thought was sort of interesting is a link between getting your diploma and filling out the FAFSA financial-aid piece which is obviously very connected to us and there's ways that you can the principal and superintendent can sort of say that you did everything you can still get your diploma without it but it was sort of an interesting right clear on all the Nats dad did get signed into law so I'm sure what we'll see is some sort of update from press with a new policy related to that but yeah and there are some I wouldn't describe it as outs but but administrative ways to make

087certain that our students are not getting their diplomas withheld if for example they've decided there's no point in completing a FAFSA because I'm you know I have enough money and I'm not going to be able to access further financial aid or number two I have other plans that don't require that you know so there are some options right so we are at the student board report that go hi so today was the last day of school officially which is very exciting and before that some really interesting and exciting things were also happening voter registration was taking place so students were helping organize voter registration for essentially anybody from the junior and senior class can vote by the 2020 elections and so they can also vote in the primaries and so getting the word out and

088helping people get registered what's happening for a few weeks and then there was a die-in organized by student organizers Phoebe Molly Phoebe we all know Phoebe Molly and Liana and they're part of NASA which I know Phoebe has talked about and they organized a die-in to remember the lives lost to gun violence in our community that took place in the front of HHS and although it was like a rainy day and so the ground was wet students still participated and wrote in chalk on the ground then actually laid down on the ground and so that was a really really cool thing and then at the graduation ceremony for seniors this year Megan too gave the commencement speech and she was the investigative journalist for the New York Times who broke the Harvey Weinstein story and

089I know fan actually is bringing her in and her co-author which is I think shows it was a great commencement speech for the seniors and I know that a lot of them were really appreciated that and then an Estonian also published their senior Edition which is always exciting because it shows where all the students are going to college or whether they're working taking a gap year or participating in the military and I know everybody from all grades really loves that addition of that in stone ian and although this summer has officially started it still means assignments for some students participating in summer school or AP assignments and so a lot of students are also participating in work so it's a very productive summer but I know a lot of people are very excited so that's

090what's going on thank you dr. Witherspoon well I'd like to thank the school board for your participation in graduation you know we graduated or we had 863 graduates participate in the ceremony and it was just a wonderful way to be reminded of the class of 2019 and all that they've contributed to Ephs you you could hear it in the student of remarks speakers Megan really did resonate well it's wonderful that here's somebody who graduated from this school in the 90s and and you know the legacy VHS lives in her and you can see in today's students how that continues to be transferred and forward and it's pretty exciting we do indeed have summer school starting tomorrow because so this was a makeup day because of the polar vortex we thought we were going to have

091a one day break which would have allowed those teachers who have been teaching and entering the final grades right up until today maybe one day as they prepared for their summer school assignments but clearly they they've known about the crunch so they've been doing that in addition to their other responsibilities and so that we will be ready to go tomorrow morning and we expect hundreds of students to be participating in summer school that will end on the 24th of July so ETH s continues and it will still be quite active around here come tomorrow morning all right all right so we are now functioning as a finance committee committee of the board the committee of the whole and Mary is preparing a presentation of the 2019-20 budget someday Mary I think I'm gonna shock you

092and put Finance Committee first yeah it'll be fun to see how you present before 9 o'clock yeah for those of you don't know Mary is not a morning that what I won't because I'm all that stands between you and the consent agenda okay so happy to be here tonight and discuss the tentative fiscal 1920 budget with you for our new board members just i I do have a slide in here that'll talk about process a little bit but we do this every June and then we'll come back in September a few things are a little more solidified at that point some of the grant information some of the property tax information property taxes will already be flowing at that point but the tentative budget is necessary in order to start our spending year which happens

093on July 1 so that's why we're here just a an overview of what we're going to talk about will give you some general information and then talk about revenues expenditures and then the different funds that our financials are made of and then just kind of a financial plan or some information regarding some of the threats and other conditions that we always consider and you all have a copy an electronic copy of the budget document if anyone would like a copy print it out I'd be happy to print that out get it to Lisa and we can get it to you it'll also be on the district's website beginning tomorrow so we'll talk a little bit about the state budget some of the economic concerns which usually involve the state budget and then an overview of

094the document that we're looking at tonight so just a little bit of information some of this has happened pretty recently the state did pass a budget this is the third year of what's called evidence-based funding for the district we used to get something that was called general state aid you might have heard of that in passing a couple years ago there was a lot of talk about revamping the funding formulas and trying to make things more equitable particularly with districts that weren't property tax rich central southern Illinois mostly so in in evidence-based funding I think I have another line in the presentation but basically for us it meant no changes as of right now which was a good thing I think you know we don't state revenues are not our bread-and-butter so to speak but

095I always felt like as long as the state left what amounts of money we do get from them alone that we would be okay and for the most part I think that has been the case there were also you may have heard some changes to the the TRS end of retirement increases teachers were allowed to get a certain amount of increases in the four years before their careers ended that number previously was no more than 6% a year or the districts would have a penalty on them that was changed to 3% which is great in in one aspect but it's problematic because you can have teachers who could still be on a salary schedule that's been pre negotiated and they're negotiated step increase could be more than three percent so it's not something that be

096given out randomly but something that was planned and owed to them from a contract and so the districts would automatically be in a penalty situation without really having done anything wrong so just recently the state has sort of backtracked on that and now I haven't seen all of the details but my understanding is that the six percent has been reinstituted we were sort of in a holding pattern anyway because even when the six percent became three the state was honoring any existing contract and our teachers contract goes until the 2021 school year so we were not scrambling to make any changes I think for us right now it seems like it will just be business as usual one thing I would like to point out is ETH s's teacher contract does not have four years

097of that increase and it contains two years of that end of career increase a lot of districts that I come into contact with are still giving four years of final increases before retirement so that was kind of much ado about nothing in the end because the they backtracked a bit because they've heard a lot of these issues that came up so that was something that's gone on in the last few months some a couple of big items that are still on the table even though we don't hear about them every day property tax freezes we've probably all heard a little bit about that doesn't seem an immediate issue but definitely not gone and then pension funding and they've been talking for years about trying to figure out how to get the retirement systems out of

098a really negative situation and that could include passing along a significant amount of pension funding to the school districts so more to come on that so as I mentioned we are now in evidence-based funding categories with the state which formerly was called general state aid so what they did under evidence based funding is they rolled in a few of these these revenue payments called categoricals so the categoricals would have been for a specific thing like special ed personnel some of those were rolled into our general funding which is now called evidence-based we I would say we're not expecting to get any more in any of you these years it's been pretty much within 5,000 dollars since they instituted it about two and a half years ago off the top of my head I think the

099total revenue stream is about two million dollars so it's it's not pennies but it's also not a significant portion of our budget we expect those to remain constant unless our enrollment significantly declines then it could go down the other categoricals that are still left some of the special ed funding some of the school lunch programs for the most part the state pays those on time but they do tend to put things out there for payment and not actually pay them until they decide to pay a bunch of things all at once so luckily we don't depend on any of that money for cash flow purposes so there's a tax that I guess most people probably haven't heard of called the corporate property replacement tax it's issued to schools and municipalities every year we hear oh

100they might do away with it the state might keep it I haven't heard anything on it since probably last fall late summer fall so we're assuming that the numbers will continue to be flat it's over a million dollars it's about a million and a half but we always know that that's something that from year to year could you know the state could decide to just keep it I already mentioned the pension cost shifts which in our estimate could go up to about two million dollars we wouldn't expect that to just be dropped on us in one year it probably would be phased in if they if there's ever successful fight to pass along those costs of the districts we'd probably be looking at a four or five year ramp up of that but it's a

101it's still a real threat to us and then the property tax freeze the one thing I could say about that is I mean I'm glad it's not in place now because we we had always wondered what would happen we had a large TIF district in Evanston closing so would that be part of a freeze would we get those new revenues when TIF districts closed if they're successful school districts and other taxing bodies can stand to gain money from that so if it was a really strict property tax freeze could have been something we would have lost out on we don't want it either way but we understand why people think in some cases it's a good thing for homeowners so it's still very controversial and it's more of a wait-and-see for us so as most

102of you know are by far our biggest source of revenue is property taxes and we're limited in those property taxes to whatever a particular number and the Consumer Price Index increases by so in 2017 that number was 2.1 so that became the number for the 2018 tax levy and then in December of 2018 the new CPI was 1.9 percent so that goes into effect for the 2019 tax levy those numbers are significantly higher than we saw in the few years before that I can think of a 1.5 0.8 and 0.7 so you know those are at least numbers that you can try to work with when that's the majority of the increase in our revenues for a particular year at least it's something and not a half a percent we continue to be surrounded by

103organizations the state the city of Chicago who have really bad bond ratings which is like a debt status they pay a lot of money to borrow to borrow money for capital and in some cases operating expenses you wouldn't think that that would really affect us however when we don't we do go to get our credit ratings when we need to issue debt to fund capital things we have found that rating agencies will cite for example Cook County having a terrible credit rating we're part of Cook County but we're pretty proud that we've maintained our triple-a which is the highest bond rating you can get when you need to go borrow money you get the best rates I think this is Eric probably knows eight their ninth year I don't I know the years all run

104together but it's been a while so we've been borrowing money at the cheapest rate pretty much that you can get when we borrow money for capital projects okay so actual budget numbers in our fiscal 2010 ative budget overall our budget is just over 90 million and that is overall a 5.3 percent increase but there there's a reason for that that's a higher than normal increase than we would see in any of our year-to-year budgets but we do have a TIF district so typically we're around maybe 3% two and a half to three and a half percent but we do have a TIF district that's closing in Evanston and so there is a revenue stream that comes in and I'll get to in a minute some of the ideas for how that will work out but

105that is why there there is a larger increase in addition we have a larger budgeted amount for capital improvements and that varies from year to year we probably won't spend all of it in one year but it is higher than last year's budget and so that it does affect that 5.3 percent number this is for all funds so it includes what we call non operating funds which are things that we don't really control like I am RF bond an interest which is payment on all of the debt that the district does have which is a manageable amount I don't need to say all you know like it's a lot it's manageable so then we talk about what operate our operating funds which are things like education fund operations and maintenance transportation so really the core

106funds that run the district and that's just over 79 million which is a 3.8 percent increase that does contain the revenues that I spoke about from the TIF district and new property taxes so the increase is mainly due to of course we always have increased personnel costs for contract obligations plus the expected revenues which then have corresponding expenses from an expiring TIF which is a big tip in evanston air it's the last big TIF so when we think about revenues we always try to have a conservative revenue estimates and so that's why I like doing the two rounds of this we do a tentative and a final because we do have a little bit better idea of how property taxes do come in if they you know if people are paying the bills and if

107they're coming in we'll have some idea of that in August before we come back in September we always try to be conservative knowing though that things you know even that corporate property replacement tax that I mentioned things could change kind of at any point we know evidence based funding will be flat we know the categorical state aid which is for other targeted uses are mostly flat and we've had a few a few decreases in some of our grant money federal aid as well which includes mostly like special ed IDE a grant title one title to those have for the most part our allocations have remained flat so as I mentioned property taxes because of the way they're calculated in Cook County there are blend of those two CPI numbers that I mentioned before so there'll

108be a blend of the 2 point 1 and the 1 point 9 which will leave us at 2% and the corporate property replacement tax we do try to be conservative and and never project an increase in that because it's just something that the state isn't obligated to pass on and they could decide not to so just a few words about property taxes a lot of you as homeowners have probably heard about the retry Ennio reassessment which will effect upcoming tax bills you can see just a few years of EA these I won't read those giant numbers but they have you know everything was high in late 2008 9 10 things sort of took a dive Evanston was pretty resilient though and now we see the increased EA V's coming back but I just want to

109make the point that when the district issues a tax levy it levies for an amount so it it's not as if when EA V's go up and and homeowners see a higher tax bill we don't then get 10% if properties are valued at 10% higher than what they were we really we levy for an amount which can only be higher by that percentage that I described earlier and and that's all we get the exceptions to that would be new property which usually takes a few years to come on the tax rolls so when you see those big condo developments and any TIF district that closes and the Washington National TIF district was like the last big one the rest are really still kind of works in progress Church and Dodge and and various smaller TIF

110districts that probably will never produce the kinds of money that some of the big downtown TIF districts did so we had no increase to student fees this year we continued to have a free reduced student rate of about 40% and those students only pay a $25 activity fee every year and that does include their Chromebook so none of the educational fees are passed on if the student is eligible for free or reduced lunch and this year summer school fees will not have not been raised they were increased two years ago I think we're still pretty cheap if not competitive with every other district around I would say we're cheaper than most so just a quick i'll move through these next slides quickly but a quick chart just to give you an idea revenues we always

111see the largest portion in this case 84% property taxes so that's why it's really important for us when when issues do come up regarding property taxes we try to take a lot of interest speak to our legislators and and try to defend that robust revenue wherever we can we're fortunate we know we're fortunate and and it's what allows us to do a lot of things so we always go by the model of values based budgeting and we try to maintain reduced levels of support items like contractual services supplies and really you know education is always the highest valued commodity if you will here so we always try to take education of students into consideration and really have been successful at avoiding classroom reductions I think for for many years here so when we look at

112expenditures the two biggest parts the well one of the there's a 68% is salaries and then one of the two nine percent pie slices is fringe benefits so if you add those two together 77 percent of our expenses are related to personnel the salaries overall are increasing by what I consider to be a pretty good number just under two and a half percent some of those are negotiated by contracts the nice thing is when you do have retiring employees typically you are able to hire employees who are earlier in their career and usually have some savings there we have not reduced any headcount we just we have people retiring leaving who are at higher salaries and also we have some people who are at the ends of their salary schedules if they're in a bargaining

113group and so some of those raises are smaller once you get to an end of a bargaining groups salary schedule so we do have as I said employment contracts we also had some increases for salaries for the ETH S Day school so previously those were paid in a line called tuition which was kind of at the very bottom of the financials and now those expenses are part of their they're another department if you will and their salaries and benefits and supplies and commodities for the day school which you'll find in the actual document fringe benefits supplies I mean everything is within what we would expect to see fringe benefits increasing by 4% supplies and materials actually decreased by 2% purchased services increased by more than we typically see but I will tell you that I

114had a long a few meetings along sit down with the director of IT Mike Corcoran and we really tried hard to get not only his employee salaries and the great buckets Mike manages for buckets if you will and some of those are instructional based and so we always want to make sure that if something is related to instruction we're showing it there rather than in just like an overhead type category so we really sat down and not only figured out where all of his staff should be but also where his purchases are like are they really supplies or are they services and contracts like when you have internet and Wi-Fi and so that's really that purchase service was just a reclassification for the most part there weren't a lot of large increases other than adding

115things like the public the et HS day school as I mentioned our capital outlay this is not in the capital improvements fund but actually in the education and operations fund decreased a little bit those are sort of projects that we do in-house our operations and engineering staff and then our tuition number which is what we pay to outside places is decreasing because of the public day school so the education fund overall had a four point one percent increase and it's mainly due to anticipated salary increases and the staffing additions which are in the day school as I mentioned a little bit about the IT department also wanted to let you know that there were so there are a couple departments who have multiple we call them budget units but let's just say little departments within

116them we did do some shifts if you see some swings and some of the numbers as you reviewed them like I said IT has four separate divisions if you will and we were really reallocating among those divisions and then having a normal salary increase as we would see every year another one of those areas was Carey levy who's in charge of research and evaluation but also assessment and testing we looked at she just has a few people on her staff but you know she has supplies and things that they purchased and so we really just allocated people and things where they belonged it wasn't you know if you look at a line item and it it doubled its because we moved her staff member over from her other department so there were also some things

117that went in an opposite way that I just want to mention there were a few departments if you looked at the salary line they look like they were decreasing and I want to just make sure that you know that they were not reductions in services they were either in some cases you have an employee who's at the top of their salary scale they retire or they transfer and you replace them with some we actually have names and salaries of people who are being hired for next year so when you replace them you could see a reduction in the salary line but it's not a reduction in the number of people some of those departments were academic supports that was reallocation of an administrator to his own and associate principal budget and CTE Career and Technical

118Education that was really just due to retirements and replacements and psychology services that was due to a transfer of a psychologist to the day school who is you know well tenured has been here a long time and was replaced with someone newer so they they were positive decreases in personnel costs and I just don't want you to think that there were any reductions and services let's see operations a maintenance fund kind of boring about a 2.4 percent increase which is right in line with what we'd like to see when you consider that we have a lot of employees and that fund custodians maintenance engineering so I was pretty happy about that the tort fund is a small fund that's required by law it's really just used to pay some insurance expenses last year was three

119hundred and sixty-five thousand this year it's 360 so not much to talk about there the bond and interest fund actually went down from about 2.9 million to 2.75 and that is really Cook County calculates our tax levy for those bond and interest payments based on what we actually have out as debt so they calculated some of our debt rolled off that's good news for us we're limited in how much we can borrow overall so as things roll off we can issue capital debt going forward which we need a lot of in this building transportation fund decreased a little bit and it was mainly due to what we've experienced every year has been a continued reduction in special education transportation costs more streamlining of routes more effective transportation and wherever possible not a lot of single

120student transportation in vehicles MRF fund is really just where we account for the district's portion of the IM RF payments and social security and medicare and that has gone up a little bit but that will go up a little bit with increased wages and the IM RF employer rate did go up a little bit capital fund as i mentioned last year the budget for capital was 3.5 million this year the budget is 5 million but it I don't expect that we'll spend all in one year we'll come back to you in the fall we'll talk about that in october/november we we may issue up to five million dollars in debt but typically that debt will cover two years of projects so the budget increased but probably not all spending for one year some of the

121other items that you may see if you're looking before I get to this slide if you're looking at some of the line items there are pages for grants in the education fund and sometimes those swing from year to year depending on how the administrators choose to use those grant funds but also I tried to be a little more diligent this year in fixing the timing so usually I mean are for example our title one grant is $350,000 it doesn't even begin until September one so it's hard in May and June to estimate what that will be this year I did have an allocation I tried to estimate where I thought administrators would request to use the money so if you see some swings there it's not an overall swing in the grant funding it's just

122me trying to be a little more diligent in budgeting that to what I actually think the grant will be it's kind of a crystal ball sometimes so again I mentioned values based budgeting we we know that instruction is always a top priority for all of us I think the district's done a great job at maintaining student-teacher ratio and I can't think of a time where we've had personnel layoffs and I don't think not in my 13 years here so our financial strategies these were actually some of these were in the presentation last year and I was happy we could definitely check one off the list off campus special education alternatives yay the day school opens tomorrow with a summer extended school year No so that's been a labor of something I don't know if I'd

123call it labor theory but nine City Council meetings was install capital expenditures that reduce operating costs we try to work on things like HVAC systems and things that will save us money we've embarked on a new greener usage Marcus signed the agreement a few weeks ago you know to try and reduce our cost turning off lights and using more effective things in the building we're continuing our employee wellness strategies to try and contain health care costs and I think the district's been really good at trying to reorganize based on needs of students and as things come up so if the state does reduce our general revenues or enact a property tax freeze or shifts pension costs then we'll have to talk about it and and we do I say this every year and my predecessor

124bill said it before me but I think it's important as we end the budget presentation to just make sure that everyone knows we we've been pretty fortunate overall especially in this particular district in this area we haven't had to have those massive layoffs that some districts have had but it there's never a guarantee so we always just want to make sure that people have in the back of their minds that things could change sometime so either August 1st or 8th will publish a we have a little leeway there so we'll publish a budget hearing notice to let everyone in the public know that the budget is on display it will be on our website though starting tomorrow so it's already on display and then September 16th which is the only board meeting in September we'll

125have a budget hearing we'll have possibly some more information on how property taxes are flowing maybe some news from the state and if we need to we'll adjust revenues in that budget that you see in September the final budget will be a balanced document we've pledged to always have a balanced budget and I want to say one more word about that in a second we'll have the any property tax update and find adjustments so in this budget there is a line called other objects you actually if you look through all the pages of numbers you'll see a transfer line and there is a significant number in there that's of two million dollars for what we hope to reserve for big capital needs in this building you would be shocked we are just doing windows on

126the north side it's a one-point one and it's not it's only the north it's north school which is really the north east side out so it's not even a quarter really and that's a 1.1 million dollar project over two years there are a lot of mundane property think property fixes that we need to do we need to do maintenance we need to do tuckpointing we need to do Windows we every time it rains I'm not kidding you we have a group of operations people who are dispatched to certain leak areas gyms courtyards so I think it's it's really a great time I mean to to try and fix some of those things along with doing entrance 3 and doing locker rooms and and we did talk a little bit about this at the board level

127last fall when we talked about funding capital projects this summer and that TIF money that transfer money that I spoke about is part of that plan and probably should continue to be part of that plan so we'll talk about it again in the fall but when we say balanced document there is a provision included in the education fund for that transfer and and it it sort of skews some of the numbers so I want to make sure that I have some time over the summer to talk to our auditors about the best way to display that for the final budget in September which becomes an official document that we send to the state so I will work on that and how that should be best displayed based on how we've talked about using those funds

128as recently as last fall's capital meeting so more to come on that but just in case you wonder why other objects went up 600 percent it's because of that new item TIF money doesn't happen all that often in a significant amount and you'll get additional sections to this already 160 some page document you'll have like a hundred more pages with financial analysis operations and a statistical section and I think that's it sorry I went a little longer than I planned but very clear about how long our presentations are usually it's Pete but you had 90 million reasons to talk about a little bit more real maybe for some people listening but I and I see and Eric's overview were talking about the increase of interventions that will increase student well-being such as support during hospitalization

129support for transitions and so forth and that was a major presentation this past fiscal year and the number of interventions increased interventions for students that were needed and necessary you mentioned no increase in staffing I think with the exception of the day school no there were in Crete there were no reductions and staffing there are some increases in staffing that I think they're nice yeah no reductions and last year we added a fourth psychologist so there's one for each grade level so there was that increased last year okay and then I don't remember the name of the position but I believe there was a position added in the Social Work office this coming year coming here a case coordinator to address some of those needs as well that's part of this boat yeah and sometimes

130you know it's hard when when you don't display a budget that has like an actual headcount for yeah and that that's a difficult budget to produce you know the city's budget book is like that I know I'm and I look at the salary but I couldn't tell but there aren't right and and so sometimes to the point of you could actually see a reduction in the staff line and there's not a reduction in staff right because the answer is it just depends on who it is and what their salaries are so where you sometimes have retirements you you know right I'll be honest with you a couple years ago we had a PE teacher retire and literally we had two new PE teachers so it's hard to tell head count based on salaries but clearly

131from all the conversations you've all had at the board meetings I think the district's committed to those welfare if you will serve as you know services for just for student well-being and there's not been any discussion if anything it's been increasing those services thanks for lifting that up yeah that's great Gretchen thank you Marian thank you for spending time on the phone with me and running through all these things and highlighting the important stuff particularly run the areas that look like they've gone down but in fact I've gone up and and those are those areas in particular that relate to our student well-being so it's really great so to sort of follow up to to our discussion earlier today and that was the section that is identified on page 189 of the packet but it's

132129 of the budget document and it's the department is listed as Board of Ed and then there's two line items one that says medical retiree and one accrued vacation and sick leave and as you and I discussed I wanted to be crystal clear for the general public here the board receives no medical retiree funding or vacation or sick leave because we are strictly in a volunteer role and you explained where those what those dollar amounts related to and we talked a little bit about making it more clear so it there's nobody's misled about what that relates to and I already have made a note for myself to make that change in the final budget book so what those two items represent our in this case this page is for the operations and maintenance fund so

133it's typically our custodial our maintenance our engineering and if if certain employees of certain groups do retire there's a small stipend that they could like the teachers have a piece in their contract for example this has not had fun but there's a small stipend that they can get for a couple of years because they have to go on the Teachers Retirement System health insurance for example so in some cases although I don't remember cutting this budget number down because it's not been used it's there in case it was needed I don't imagine that mine will actually be needed but that's the intent of the lion cub medical retiree the accrued vacation and sick leave happens any time an employee retires and they're entitled to a sick leave or vacation payout so that their line item

134isn't skewed in a custodian line they typically would go here however after we spoke today Gretchen I did look at the change we did make probably three four years ago in the education fund where all of those there were probably six different line items that appeared under that heading Board of Ed and the board at that time did want to not reflect those as board expenses and so we move them into what's listed as the next category on this particular page if anyone's looking at it which is called service area director and it's where we have all of our like insurance cost legal costs like just general district costs and so my thought is when I looked after we spoke we moved those Board of Ed lines into service area director for the Education Fund

135and didn't do the corresponding move for the operations fund so I think that's an easy change that I already have a note on my calendar not great to make those changes because they are not reflective of expenses of yeah word and I just wanted to yeah get that out there and then the second question was the one I asked you about late later in the day and that was where we would look if we wanted to find our cradle to career contribution and you directed me to and I'm looking now I don't have it I can find it some other support services it's at the end of the education fund it is on page if it's super hard to scroll through this thing I know the document page sorry that's what I pretty much go

136by I don't look at the board packet document has the page number 110 at the bottom of it cradle-to-career its contribution is not a separate line item by itself there are a couple other things in there but it's under su P which is support services other and we you know for many years well for several years we were actually their bookkeepers if you will so with cradle-to-career we just had to make a journal entry but now we're actually making a check out - I think it's Evanston Community Foundation to go over their books so that is if there's a better place to budget it I don't I mean I don't know that it matters really as a third service not a an instructional service so it's within that line item on page 110 so what

137under services other at the bottom of the page that has number 110 on it it may not be yeah I'm sorry I don't curling yeah 170 yeah so it's the last box one page yeah so I'm sorry just what was the dollar amount then it's why I think the cradle two accounts of a larger line item there that's a hundred and three is not the only thing in there okay what other what other stuff is in there off the top of my head I'm not sure it could be some of the other memberships I can look into that if you want me just sort of curious I guess but just so just for my own sake you just said Evans Community Foundation has taken over as a fiscal agent yes yes and and as the

138employer as well that's correct and or we do we pay them how does that work out in terms we pay annually we do it well no I know we know we cut our check well right I mean cradle-to-career care of Evanston Community Fair the fiscal agent for cradle-to-career just like we used to be correct and so you you you know you know I don't know their books exactly but you run it as an int totally totally but let me just finish the question though and I get that all the partners make their so we write our check and molar contributions and I totally understand that when we acted the high school as a fiscal agent we were the we we weren't charging anybody for that service is there a service fee that is now charged

139by the Evanston community yes that I can't remember what it is there there is a there is a small percentage that they do two operators serious about what that is maybe we can yeah I'd have to I mean I knew it at the time when we made the transfer and that's for all of them because they do the payroll and everything I get it yeah but there's also a possibility with Evanston Community Foundation they might actually actually be getting some interests as well you know we weren't really getting any interest for them because our investments have to be so conservative so I don't Eric wouldn't know much more of those details than me but it could possibly offset the fees even well I don't mean to take us too far afield okay um but thank

140you for that clarification sure okay just quick clarification for like students mainly is testing like the star testing contributing to funding so is like evaluation of students through a standardized test contributing to the funding that I like et HS receives if they're I don't know Pete help me out here if there's a test fee it would go directly to that testing agency correct like SAT or I don't even think there is a test fee for that though is there for SAT no I just mean like so we take a standardized test and some students are under the impression that the scores that students receive contribute to the amount of funding that each age I'm sorry I thought you were asking I'm not aware of any funding type test scores we had the only thing I

141can think of is we have some grant funds that are tied to how many of our students are low-income but not related to aptitude or test scores or anything like that thank you interesting other questions all right thank you Mary nice all right so we are at action item the first item is approval of tentative fiscal year 2019 xx budget yes so move well call please yes yes yes yes yes yes yes okay we are at the consent agenda and that includes approval of agreement to furnish food service to community consolidated Evanston Skokie school district 65 approval of minutes from May 13 2009 teen the closed session meeting and May 13 2009 teen regular meeting approval of bills personnel agenda appointments to staff certified safety and summer school change in status stipend leave of absence

142paternity certified resignation operations and nutritional nutrition service retirement operations and nutrition services and release of it's that so moved second will call please yes yes yes yes yes yes thank you okay we're at old and new business is there old or new business that someone would like to bring up Gretchen I have one tiny bit of new business apologies for not raising this in a different way but I was reminded of it during the affinity group presentations tonight we in the past from for years and years as far as I can remember I've done a Black History Month resolution Latin X History Month Women's History Month resolutions for all those events it seems to me that we're missing a Pride Month resolution and this is the month so I know that this is the last

143meeting we're obviously not going to get it done other than to perhaps acknowledge it we could perhaps do it in July and make it retroactive where we could certainly add it for next year so I just want to get it get it out that's all right I'd recommend we add it for next year but that's a great suggestion okay I just did just because it would be so after the fact is yeah I know I know but we acknowledge it tonight and I know this board it would be supportive if the resolution were in front of it right we can only agree we can all acknowledge that by consensus all right any other older new business so does anybody have anything you'd like to say in closing it's a great graduation dr. Witherspoon was right

144it was very exciting amazing I just want to pick up from graduation and then today we celebrated years of service teachers and staff as well as retirements and I was just struck by both events how just there's so much that happens here and so much work and so many wonderful things and just these moments of individuals that really make this place what it is so all the people here and all the wonderful administer but I love graduation when I'm off this board if you want me to come and sweep the floors I will because I love walking through those kids and just their faces it's just it is oh and they're not my kids I don't know them but I am just struck by how fabulous it is to be in service of them and

145then today getting to see all these people who've worked here 10 15 30 years and are just you know thrilled it seemed to be here and they are really the backbone the the people the students the staff the teachers are wonderful administration so it's just it's just a moment to reflect on all these great things and it comes down to individual people both in terms of how great they are to make this place what it is and also the impact that we have on individuals so thank you all for it's everything that's great thank you great energy today all right put that could I have a motion to adjourn second all in favor hi we are adjourned