001Okay, the time is a minute after seven. I'd like to welcome you to the regular meeting of the Geneva Board of Education 304. Um, could we have the roll by >> here? here. >> Here >> I will lead us in the pledge. >> I pledge algiance to the flag of the United States of America and to the for it stands one nationy and justice for all. Thank you. A reminder to assign the attendance sheet for all of you. Huh. Next item is the approval of minutes for the regular session June 10 and executive session June 10. Bonnie, did you receive any corrections? >> Does anyone have any corrections at this time? >> Could we have a motion to approve both of them, please? >> So moved. >> Second. I >> I >> Okay, the next
002item is the preliminary education fund budget. Uh, Assistant Superintendent Leam will present it to the board, the preliminary ed fund budget for 2425. Andy, do you have anything to add to that? No, just I know Todd's been working very hard on this and he just presented it to the finance committee as well. So, um, eager for the presentation. >> Thank you. It feels like it's been so long since I had a chance to share this with the board minutes. All right. So, good evening. This is the preliminary education fund budget. This is from July 1st, 2024 through June 30th, 2025. And this was presented earlier to the finance committee. So, I had a chance to look at it. uh this compiles all the other preliminary uh budgets. So that' be technology, transportation, operations and maintenance
003and then finally education. So it puts the main pieces together. Okay. Some of the assumptions that uh were developed to uh craft the education fund budget. I'm looking at revenues of 78,974,812. The uh assumptions are that we'll see a 3% increase in a stable economy, that our evidence-based funding will m be maintained at $4,321,713. We split that between two funds, the education fund to support educational purposes and the operations and maintenance fund to support the learning environment. Anticipate new construction to come in at about $15 million. That's about the average of what we've seen. And then a good investment income that we've had. We've had a good market that we've invested in. Um matter of fact, um it's been very good for us and we hope that continues in the long range based upon some
004of the decisions that we've made and then also our fund balances that we need to transfer in support of the capital plan. Expenditures for the education fund estimated at $88,447,912. Salaries are based upon our working agreements uh and full staffing. benefits based upon health care uh increased costs and our pension costs. Our purchase services are our our support agreements that we use to operate off of our supplies and our materials are looking at a 3.4% increase of inflation. And so those are added in our capital are our capital equipment costs that we have within the education fund. And then our other expenses are things such as dues, fees, contingencies, and our tuition. So, Mid Valley, um, Fox Valley Career Center, those types of external groups that we pay tuition to, uh, for our students. And
005then lastly, our non- capital, which are typically replacement, new equipment below below the $3,000 capital threshold. So, I compiled a five-year summary um for the board. I'm looking at actuals from 2021 2122 22 23 and then looking at the 2324 um in progress uh revenue looking at about 82,34,446 and then looking at next year's draft um estimating 78,974,812. Uh question would be why is that lower? Um, I mentioned to the finance committee that we had received more taxes in May and June that we would anticipated and therefore that went into the fund balance and therefore it would be less taxes that we would anticipate receiving in the 2425 budget. So that was adjusted. looking at the five-year um response for some of our expenses uh salaries, benefits, purchase services, our supplies, materials, our capital, other
006our non- capital and our totals. Um same thing I have our actuals out there for us. Um looking at 23 24 um for our in progress and I mentioned earlier that our uh auditors always have the ability through modified approval to pull anything within 60 days. So that would be July and August back into the current year if they wanted to record a revenue or expenditure at their purview. Um but we're looking at the in progress ending June 30th of this year at 79,652,646. Next year we're anticipating uh an expend expenditure need um to operate at $88,447,912 for the education fund. some notable changes. Uh I mentioned the larger tax receipts. So that kind of messes up some of the revenue uh planning. Uh actually looks like it's reduced when really it's not. It's already
007there. It just becomes fund balance and it's in our possession. Uh some decreased federal dollars. So I mentioned earlier that Esther um completes in September. So we'll be making our last claim for that and we used up all the dollars that we had out of that original 3.2 million. Uh a slight uh decrease in our investment returns. um we've seen the rate of return uh decline from that 5% that I mentioned earlier in the other presentation to now. And then we're a tier four um school district, so we don't anticipate any new dollars in evidence-based funding, which means we're solely really supportive of our local tax revenue, whether it be taxation through EVO or through our fees or other means. Salary increases our response to uh wage inflation, but also our agreements. Um we've seen
008a second year of large increases to all types of our insurance. uh health especially, but uh this year we've seen increases in our property casualty and our workers comp. So those went up as well. So those are areas that we have to review to see how we can reduce some of our exposure and that comes under the risk management in in my office. And then also looking um to how we continually support our capital projects and the plan um by the facility task force. And then lastly, um changes in the economy or inflation uh or that might affect our cost to do business. Okay. And then that completes the preliminary education fund budget. Any questions from the board? Yes, doctor. >> So just asking fortunately I I getting a little bit of handle with this
009even though we've done it many times. Uh my question is you categorized something saying um uh budget to uh support the learning environment. Is that a categorical thing or is it just kind of manipulous? Uh >> so when I say learn I'm really more talking about our capital projects looking at roofs and structures and um those types of things that we place in there our boilers. Uh so that it's a safe environment. Uh it's a learning environment that's conducive to learning not too hot not too cold. that's comfortable. Um, so we look at all those things that we invest uh into that. It that comes out of that fund 60, our capital fund. So that's the that's approved for the district and those are really improvements to infrastructure. >> Yeah. Just trying to get a
010better understanding. So these are environmental things that you're talking about for the most part. Uh >> I'd say they're mostly tangible bricks and mortar. >> Okay. Not technology. >> Uh we do have technology. Um those typically aren't in fund 60, but they come out of uh fund 10 for learning purposes and fund 20 for infrastructure like switches and servers and those kinds of things. So they come out of two different funds for technology. >> So just not to be a geek here, but I just want to know is that a document that um can be reviewed to I mean just for information purposes what those categories mean in terms of support and learning envir environment. Is that a is that a document or what is that to say what those things are? Uh well the
011learning envir environment typically comes out of what we would consider operations and maintenance. Um but when they become a larger project they come out of fund 60 which is our capital projects. Uh so when we talk about the learning environment we talk about everything other than the basic education or typical education of children through their uh learning or scholastic needs. >> So we talk about sidewalks we talk about gym floors. Uh that's more or less the learning environment um versus the educational side. So when you look at the budget and you see uh like two types of tuition, there's a per capita and there's also um the uh facility and this is more in line with the facility. >> I guess I have to maybe see it in writing. I guess I I don't understand
012it right now, but go ahead Karen. >> Okay. Um, oh, you're you're not I would just was going to thank you for your explanation of the B balance in the educational fund from from year to year because of that unusual thing and as as far as questions concerned, I think sometimes euphemisms can get us in trouble. >> Okay. >> Yeah. I'd also say another document you could look at would be the board's uh capital improvement plan. Um, that's a good resource too to figure out when I say the learning environment, what we put into it, but we typically look at more things that are bricks and mortar than software or learning or textbooks. >> Yeah. Okay. >> Oh, I just had a question about the larger tax receipts coming in in June. Is that a
013trend that we've seen? Because I feel like we've talked about that before. So, has that been happening the past couple of years? Uh so at a typical year we might see I'd say 49 a.5% received in May June in one fiscal year and 49 a.5% or 49 and 51. Okay. >> There's always a portion of the taxes that we don't receive that go into like a tax sale or default. Um so this is a new trend. I think it kind of happened started to see that change a little bit last year at the end of COVID where uh I believe more taxers are being escrowed and therefore they're paying both installments at one time. Unfortunately they're pay well not unfortunately they're They're paying them in June, which hits one fiscal year, but that also means
014that I have to reduce the revenue in the next fiscal year because those payments have been paid, received, and they're essentially in our bank as cash. >> So, will it just stay that way where then if this trend continues yeartoear, we'll just have to pull from the the fund budget and or will it even out eventually? >> So, I think we see this as an ongoing trend that I have to change the way that I budget and levy. Okay. And I would anticipate getting more receipts at the end of a fiscal year than at the beginning that we would typically spend down. >> Okay? >> It will change the fund balance. So, for example, instead of me using a levy method where I would uh levy for half that comes in one fiscal year and
015half that comes in another, but you pay them both installments of a calendar year, I would have to change that percentage and estimate differently when those taxes would be received. >> Thanks. That helps me better understand. So Todd, for maybe for the folks at home who might be watching this and trying to understand that a little bit, is it um is an easy way to understand this uh you know, like to compare it to your house? Um so I got kind we we kind of got paid ahead a little bit, right? So we got money that theoretically we're supposed to spend in this coming year, but we got it in last fiscal year. So now we have it, we put it in quote, put it in the bank, right? Right. >> Which would be our
016fund balance. >> But then when we create our budget and we put our revenue, it looks like that money isn't coming in as revenue because it actually already did in the previous year. So that money's there. It's in the bank quote, >> right? >> But it's not it doesn't look like it's new revenue on the budget for this coming year because it's not actually coming in in that coming year. So we can't build it into the budget, >> right? So, we're not getting more taxes or less taxes. We're getting the same amount. It's just the timing of when those are received, >> right? It's the timing of when that's received in relation to when we have to make the budget. >> You gave the analogy of getting a paycheck and and getting uh paid early
017or more and then you put it in the bank, you still have it there. It's just in the bank. >> It's kind of >> think it would be easier if we just made the installments July and October versus June and September. Right. >> That would not be my same physical year. And and as long as we're doing little parallels, it's closer to a farm where you get your money in the fall and you have to spend it in the spring. >> Yeah. >> Which is traditionally what we do, right? We get that uh I call that Jason in July, August, September, October, November. That's when Jason gets paid. >> Um and then we spend that down as we get toward the end of the year. And our lean years, our months are typically our uh
018March, April when we spent our taxes down. Our fund balances get lower. You can see that through your treasury report. And then they start coming back and we build up that bank account again. Okay, other questions from the board. Okay, I will move on to the next presentation. Okay, so this is our draft budget. So this is where I've compiled all the smaller budgets into an idea of what our financials might look like um for fiscal year 2425. And uh this is what it'll look like. same assumptions. Um they don't change. They're still the same assumptions that we had regardless of what fund it was because they're all uh basically um applied the same way or affect them the same way. Okay. So the education fund um really looking at the column that says 2425
019budget the fourth one in bottom line revenues compared to the bottom right corner which says our expenditures. So, um, for the education fund, 78,974,812 in anticipated revenue, uh, applied against $88,47,912 of expenditures using fund balance. We're going to be using that to uh, fund uh, fund 60 at the capital. We've done that traditionally by making those um, uh, processes. We do a resolution of fund balance transfer to fund those initiatives. operations and maintenance fund 15,63,232 uh compared to the bottom right number of our budgeted expenditures of $17,31,117 again utilizing our fund balance. Again, taxes create this issue a lot and also um some planning that we've done. Our debt service, this is how we uh pay our bond and interest payments for um our bonds that we have in previous uh capital and construction projects.
020revenue of 14,952,111 and then we'll be making our bond and interest payments $14,877,226 transportation fund uh we would anticipate a revenue of $4,916,282 and then we would look at expending $6,152,070. So, keep in mind we changed our um transportation plan about um uh when we would buy buses because we had some issues not getting those buses. Um so, the expenditures look a little higher because we're using fund balance for those because we've already uh set aside those dollars. Retirement fund. This is a fund that I mentioned to the finance committee. I need to look at again because our revenues are are quite higher. Uh 3,519,000 compared to 2,871,352. I need to work on that a little bit and check those numbers. They should be, in my opinion, a little closer together. Um, and I will
021be looking at this one a little more in detail. Um, so this is where we'd have our FICA, Medicare, and we'd also have our IMRF pension payments. I'll need to look at that and uh see if something there needs to be a little closer together based upon our our total employees that we have in our FTE capital projects fund. Um, 11,740,000 uh is what we would typically be looking at for the revenue. Um, we'd add that to the fund balance to put that against the expenditures of 15,385,000 to cover our capital projects. Working cash, um, remember this is our investment fund, so there are no expenses, but $195,000 of local funds, which is actually investment uh income. Same thing with TOR, $400 there. There are no expenses. And then the the last fund um is
022a life health safety fund. So, we've already um uh received taxes for that and we're finishing those projects this year. Um so, we have $21,000 in interest income. We'll be utilizing the fund balance and we'll be using that against expenditures of $711,300 to finish those remaining uh 10-year life health safety projects. So looking at all funds for our fiscal year 25 budget 118,221,837 and we're looking at expenditures of 145 million uh $475,977. So quite a difference there. Um I'd mentioned earlier that this is between this process and the tentative buds I tend to pull these numbers a little closer together. Um I run them a little differently. I look at the end of year. I have a chance to look at what we're already expending in July and August uh for employees and our final
023employment. And then these will be a little closer together. We'll also have some fund transfers that'll have to uh be reviewed and if there are adjustments that need to be made, they'll be made between the revenue and expenses. All right. So um I took the summary of all the funds looking at the far right column um for 2425 looking at what we estimate the opening fund balance at $89,396,961 higher than I anticipated. Again that goes back to those taxes that are received. Uh you know I can't do anything about that. It's just kind of the way that the money fell. Um when I went back and took a look we're looking at almost uh $3.8 $8 million of money that we received really in advance. Um we had about an extra $2 million of investment
024income. We had a couple categories like private placement where um we had more outplacement and some of the timing but we had some more revenue came in from that. Um so looking at revenue of $129,921,837 our expenses at $142,975977 leaving an end in fund balance of 76,342,821. Some things I noted about some changes in our expenditures that were a little lower than we had anticipated. Some of those the fact we didn't complete our capital projects. So that that doesn't apply toward our expenses that we would anticipate. Uh we had some of our capital equipment that we didn't purchase this year. Um our supplies and and some of our utilities were down. So when I went back and looked at uh gas, we had probably pretty moderate winter. We had a couple a cold days, but
025overall it wasn't bad. And I looked at our um electric and that was down as well. So those were expenses that we anticipate having higher but came in lower. Um, and that's just kind of how it played out with our budget that carried over into the next year. So, areas of concern, anything that has to do with the economy and any external factors are beyond our control. Uh, inflation, if it goes up, that affects the district, cost us more to do business. Um, any reduced uh income that we might have, like I said, it's been very good, but that could change. And then, um, our staffing issues. If we end up with less staff, that also means less uh expenditures. So that's less salary and less benefits. If we have any issues with the competitive
026competitive bid process, um that's happened in past years. A lot of that's affected by the economy and uh wages as well. And then any project delays that we might have that we've seen kind of the previous year and our capital projects that would affect our budget. Okay. questions on the draft budget for the district for 2425. >> I had one question. So, where in the budget are um student registration fees factored in? Like where's that money? >> So, those are local as well. >> Oh, that's considered local. So, that's taxes and registration. >> Yes. So, they'll hit a couple of funds. So, in fund 10 is where you'd see like your reg regular registration fees. >> Okay. >> Uh in O andM you'll see your parking fees. Um, so those that have parking passes, that
027comes into that fund as revenue. >> Okay. >> And then any student riders that we have that live beyond a mile and a half that are not eligible for free uh bus transportation, >> they pay that rider fee, that goes into fund 40. So um it's just not um investment income as a lot of those other So when you look at fund 10, that's your athletic fees, that's your gate fees to go to events, those are all within that local area. And do they get broken down then by like here's just plain registration, here's athletic fees, here's or is it just the lump together? >> No, they they'll be um they're broken apart and probably the best place to look is in the treasury report under revenue. They're not going to um have everything, but
028they'll still have food service. They'll have those types of things in there so you can see um what those local uh revenues are. >> Okay. >> There's probably some more like embedded in there. I mean, it's a summary of all the fees. >> Um but but they're IRN there. >> Okay. But it's mainly f it's in that local that local revenue, >> right? So when I I do the treasures report, I take all the local and then I subtract out the taxes and break those two out. >> Okay. >> But I would go to the revenue fund um to see more of a breakdown of where the revenues are at. >> Okay. Thank you. >> Yes. Any other questions? >> Okay. So thank you, Todd. Lastly, um I'll come back next month with a tentative
029and September with the final for the board's approval. >> Thank you. >> Thanks. >> Public comments are next. Bonnie, have you received any requests for public comments? I say with a straight face. Would you like to say anything? >> All right, we'll go on to the next item. Legislative updates. Jackie, >> I just have one thing I wanted to talk about today. If you read in the paper, the governor did sign the bill that creates the Illinois Department of Early Childhood. That will be uh a combination basically of services that are now held within three different departments. The Illinois State Board of Education, the Illinois Department of Human Services, and the Illinois Department of Children and Family Services. So, it's now kind of a one-stop shop for early childhood. Uh it will be fully implemented
030July 1st, 2026. necessarily at least that's their goal. So, a few years out yet. Uh I don't know how that will affect us as a district in the future, but we will just kind of keep our eye on this. I checked and the website is live. You can go and read the press release about it and more information about what they're trying to do. So, I think that's um an important update for all of you that that's out there now. And I didn't see any other legislation that has been signed by the governor at this time. And that's my report. >> Thank you very much, Jackie. Next superintendence report. Thanks. Can you turn me on there, Todd? Oh, perfect. Thanks, sir. Just a few things to highlight uh today. Um so, first, we're just starting
031to uh just a little more foreshadowing as I like to do um with our meetings. Um, you know, we've been talking a lot about uh a new mission and vision as part of our strategic plan and as we're looking ahead to our theme this year. Um, we know that our mission, even though it's very hard and this job is very difficult, our mission is possible. Uh, so we're going to be doing uh some more things around the very difficult but um very possible mission that we have to accomplish over the course of the next year. and we'll be sharing some more information with the community um about how this mission is possible and all the great things that we're going to be doing. So um that's just a little bit of fun and foreshadowing for
032the year ahead. Uh also uh you know as we're in the summer here obviously a lot of work is happening and don't need to get too far in the weeds but um there's a lot going on. Obviously a lot of hiring Adam and his staff are um just onboarding people all the time. I think we're in pretty good shape right now. Um, as we look ahead to the start of the year, there's a lot of uh curriculum collaboration and planning going on um with our teachers, groups of teachers working on different things. Obviously, we have new resources. There's teachers taking on new classes and programs. Um they're working through that. Uh we've got some social emotional learning programming and opportunities that our guidance team is working on developing. Um, we've got some folks developing uh
033resources and curriculum supports for our English language learners. So, lots going on in the area of curriculum um and development over the summer as our our teachers are coming in and working on some of that. Um, we're also taking a look at digging into, you know, data um doing some analysis and review of that and specifically we're talking about some of our assessment data. Um, and that really kind of ties right into the next section where we're thinking about, you know, doing some assessment planning and potential transitions. As we're looking at data, we're looking at, um, you know, how kids have done on the assessments that we've given. Um, is that giving us valuable information? Is it the right information? Um, we're also starting to get a peak, uh, a preliminary look at some of
034the state assessment data. Um, it's still early, but that's looking promising. Um, and when that comes out in the fall, I think we'll have some, we're hopeful we'll have some celebrations um about some of the state assessment data that's coming out there. Um, and then when we're looking at planning, you know, I know uh there's some committees getting together in the coming weeks to look at uh elementary assessments and how all that is working and what are the right things based on some of the curriculum changes that we've been working through. Uh, and also as I think we've talked about before at the high school level, remember the state has transitioned us from the SAT for the uh, high school accountability assessment to the ACT. And so there's um, a lot of work that has
035to go into that transition as well. Um, lot of construction going on. I'm sure Larry and Paul might share about the facilities task force today. Lots happening. This photo right here is one of the new boilers being lowered into the high school last Friday. Um the old boilers were about the size of a school bus. So, uh just when you look at how how different and efficient the new equipment is, uh lots of work is happening. Um also getting ready for school year startup, right? We've still got new kids coming to enroll here in the building and at the schools, finishing up registration for folks from last year. Really digging into those schedules and making sure everybody's going to have a schedule to start the year. Um and then obviously we're working on our communication
036planning as the strategic plan rolls out and you know the importance of having continued community engagement started the year strong with that I think last year from my role having an opportunity to go communicate with the public and I I need to um do some of that. So the communications task force is meeting here pretty soon and we're going to talk about some of those communication plans as well. Uh we're also nearing uh the end finally with the demographic study. So we were finally able to get uh the birth data that I know we've been waiting on for a long time. And this is really important the the structure of this demographic study um and the way that this model helps us figure out um you know or or judge or predict what our enrollment
037will be. It's based on actual live births. So what you're looking at is um we provided uh all the zip codes that could possibly touch Geneva school district um and we provided that to our demographer who then worked with the state and these are this is every live birth and every one of those zip codes for the last 10 years. So then we've been working with them to make sure we're identifying every one of those live births for the last 10 years that is within the blue area. You see that's Geneva school district's boundaries, right? Um Bonnie actually was working with Dr. Kofran for a long time today making sure that we had all the exact right you know um uh folks identified within our boundaries because the idea of this model is that uh
038once you know um who has been in a given geographical area and then their attendance within that a school district's boundaries over time that is really your best predictor of how many kids you're going to have in that attendance area in the future. Right? So if we know for example that um in say the Mill Creek elementary school area, you have this many live births in this year and that translates into this many students in school when those when that cohort is in fifth grade or sixth grade. You can then make a reasonably good prediction. Okay, with these kids who were just born, what is that same number going to look like? Uh that's that's the whole philosophy behind this. And so having this data is is really valuable. We're glad that we're finally at
039these final stages and should have some good data um to start using uh for the next big thing we want to talk about is which is our strategic plan, right? Um so a couple key things here that we've been working on over the summer. Obviously it's a little harder over the summer, but uh we're starting to pull some teams together. I think I shared this last time um to focus on some of our actionable goals. goals. And at this point, this is really our administrative team um and members of our leadership council. Once we get into the year and start, uh parsing out some of these goals, we'll probably have some some additional teams that will be looking at some um you know, drilling down into some of those actionable goals. But right now, that's
040where we're at. Um with our leadership council team, we're starting to look at some of the data components and dashboard. And I want to share a little bit of that with you here. um just kind of a little sneak peek. Um and then obviously again the planning and communica the communication about this is going to be so important. Uh and so we're talking about that too. And again the communications task force is coming up soon. That should help us. So I'm going to um pop out here and see if it'll take me there. See it. Let me try this. Let's see what it does. Let's just end the show. There we go. So, I want to just give you a little sneak peek. We're not uh you know, it's certainly not fully fleshed out, but
041we're getting started on the dashboard here, right? So, we we've got our dashboard um with our updated mission and vision um and our values there. Uh here's our um this is going to be changing actually, right? As you know, we've been working on updating our logo and things like that. So, uh that will be different. Um but we've started to build out here our strategies um and the operational strategies. So uh you know take a look here's an example right when we look at college and career pathways you know we know we want to evaluate our course offerings and what do we want to do very explicitly we want to increase dual credit course offerings and increase student participation in those classes right um with career pathways we're looking at the same same thing right
042we want to have more opportunities for kids to be exposed to career pathways um increase the number of pathway programs um and increase the number of students earning credentials so we're starting to flesh this out. And then what our teams are going to start doing is building out concrete uh you know goals over the course of each year. The other piece that's key here on the dashboard is we have then uh indicators and we're starting to build this piece out too, right? So um obviously there aren't any numbers in these yet because we're just getting started, but again think about our career and college pathway. So then you can look to the in indicators and we can keep data here that tracks over time. Okay. How many students have earned an industry credential? How many
043programs uh are available for students to earn a career pathway? Um the percentage of students who are exposed to career opportunities. Uh number of certified staff who are certified to teach dual credit courses. Right? So we can have these indicators here and show um you know progress on those over time. So we're excited to be getting this rolling a little bit. Um, and obviously it's still early, but wanted to give you a sneak peek of this dashboard and and where we think this work is going. >> Quick question. >> Yes, sir. >> With things, let's say number of certified staff that are qualified to teach, do do we have a goal and then the number so that we can see how close we're coming to the goal or if we're improving. >> That'll be the
044idea. Yep. Yep. So we'll develop what do we think our goal should be like you know how many students should have earned an industry credential or how many what percentage of students do we really think is a reasonable target to say have participated in at least one dual credit course right so we can set that goal and then over time track how we're doing getting there >> yep good question so that that's where we're at for now lots going on um but we're excited about it >> thank you very much >> yes sir board dialogue topics and pending action consideration. We have one policy update and I will just read that this policy has been reviewed by the administration and the policy committee. It was presented for the first time on May 13th, second reading
045on June 10th and is being presented at this time for a third reading and adoption. Questions may be directed at the policy committee chair. >> Yes. So, this policy we have reviewed at past meetings. Um, and we've talked about this at two policy committee meetings. We had waited until this meeting for approval to make sure everyone had a chance to um go over the last bits of piece bits and pieces we discussed. But any questions I'm happy to address >> question. >> Yeah, do have a question. Um, so I can make sure I understand clearly. Uh, is this um approval um basically just saying that we filling in the blanks or the the requirements from the state or are we really doing anything that's actionable in this vote? >> Well, the first piece of it
046is that this is a brand new policy that's created based on a new law that was passed by the state. So, there is a piece of this that we do have to meet legal requirements. So, we made sure that we went through and met all legal requirements so that we were compliant with the law, but then also made sure that this fit any needs that we might have for the district um and addressed the need the the point of the policy to make sure that what was in there was actionable through some different steps. Yeah, I suppose that's what I I don't want to be the lone uh voice out here, but I suppose that's when I read it. I'm not sure how actionable it is. I mean, it's kind of ironic uh that the
047state would um uh present this because this is uh 56 years after the kerner commission. Now, if you don't know what the kerner commission was um then that speaks to a problem in itself. Um that's K E R N E R if you don't want to look it up. >> Auto card. >> Yeah. The former um governor, but before he was governor, he was a judge and he was appointed by um Lyndon Johnson >> to look at our society the way it was then and uh really hasn't changed much. And I like I said in one a previous meeting, we're 70 years on since board uh of education to speak for Kansas uh Brown. And so when I read it, I I thought to myself, listen, >> that's why I was asking whether it was
048actionable because if we're just filling in the blanks, I think we're misintered. >> Yeah. And I think a piece of it is that the policies are created not not to um detail every single action that will be taken around the policy, but to create the rules that the district has to follow while creating those actions and implementing those actions because our job as the board is to make those rules. Yep. And then they're to execute them >> as the experts and we're to follow up and make sure it's happening. >> Yeah. I think maybe some context on that might be I think that a a good way to think about it might be that um the the policy is put in place to make sure basically to say hey as a school district here's what
049we're accountable for right this is what you're accountable for um this is you know makes you compliant with the law these are the things you have to do um so that's you know that's at like its most basic basic level. But similarly to like curriculum, there might be a policy two pages about curriculum, but that really doesn't that doesn't encompass at all the work that we actually do as a school district to develop curriculum and implement curriculum and you know work with our educators and our community through the curriculum. And I would say taking something like this, this is really the same, right? So this policy is based on you know an updated law. we have to adopt it uh to hold ourselves accountable. But then all these other things that we're actually doing like
050in the strategic plan and our cultural competency goals and some of those kinds of things. Um you know the way we you know implement our code of conduct and all that kind of stuff that's all ongoing work that we are constantly striving to improve and stuff anyway. I don't know if that >> maybe the operative would be striving to do it but maybe how maybe this is not the meeting to do that but I guess I when I read it and looked over it and tried to discern what it was saying I'm not sure >> if I understand the benchmarks of what has been accomplished towards this because if it were so obvious then why would they even bother to update this to make it so and that's why I say when I looked at
051it I thought >> it's kind of thin on some issues but then I'm not sure how actionable it will be as just are we I hope we not just filling in the blanks and say okay you know this is what we're doing this what we're striving to doing but is it really something that's realistic for Geneva >> right >> I try to recall for this idea of the Geneva bubble because um it depends on whether you're on the outside looking in or looking um from the inside out right if you're in a fishbowl then all you see is yourself um and of course that's illegal in France by the The idea is that um yeah, I suppose it's how you look at it, >> right? >> Uh and I don't know. >> Yeah, >> I
052I I suppose I'm just still trying to get my grasp. >> Yeah, >> I um I would say that I recognize that this may fall short in some ways, but it's progress. Even if it's modest progress, I'm happy to see it >> and I think we should vote to approve it. Willard, would you like to make a second? >> I don't want to be on. >> I'll make a motion to approve policy 2270. >> Second. >> I Thank you all. Uh item eight, work study topics for future action consideration. These are all policies that have been reviewed and so forth, but would you like to address anything here? >> Nothing um too new in these policies. A lot of these were either small updates or um just reviewing the policies. But we did go over
053these in our June policy meeting. So you guys can all take a look at that um video the video of that meeting for any specifics but not too much there. >> Can I bring a question? >> Sure. >> Um I read today the exhibit 2 colon 140-E the guidance for board members and communications using email use. Yeah, we did talk about that policy a bit >> and and what I see that I think I brought up to Andy previously, but we're still missing in it is record retention for board members because we we I have no idea what the school district's record retention policy is >> for email. >> Um and we get emails from >> Yeah. >> delivered or produced by a school um pieces of um computers or emails and sent to us.
054And if the school board has a, let's say, a three-year or a two-year record retention, I'm I'm a packrat. I save everything and I file everything. Um, and if I have that five to six, seven years, um, that still would be foyable and that would be available for anybody and if I was supposed to have disposed of it by rules, it's not listed in there. Right. >> I think that's something that somebody needs to look at and find out what the uh record retention policy needs to be and um and let us know because you I'll follow it once I know what it is. >> Yeah, I think that we can probably partner um and get some advice on that on what that should be so that we're compliant with whatever >> the laws we
055should reach out to one of our attorneys. I think >> exactly. Yeah, that works. Okay, any other questions? There's no action required at this time. U the board meeting has information which is the board meeting presentation schedule and POA requests which are in the information that you have and no action is required. Next is boy one of my favorites, the consent agenda. Um so here goes. Personnel report, resignations, retirements. I'm going to just move this mic closer. I bet somebody would like it. Um, personnel report, resignations, retirements, leave requests, changes in assignment, FTE, new hires, and two, monthly financials, June policy, that's 440 to 455. Three, gifts, grants, and bequests, $10,500. Geneva Pool Service, $1,500. Ellie Giant Fire Protection, $1,500. Bob Jass Chevrolet, $1,500. Ken's Auto Center, $1,500. State Bank of Geneva, $1,500. Grace Power
056and Control LLC, $1,500 to Foxfire LLC, $1,500 for GHS athletic supplies and uniforms. That's all of those are for that. Item four, request to purchase $28,740 Insight Public Sector to purchase 420 student devices. Five, disposal of paper copies of digitalized special equipment students temporary files. Six, request for payment request for payment of $95,913 to C iselli heating and piping for Western Avenue school um univvent equipment and replacement project. Item seven, request for payment number two, $1,50 I'm sorry, 1 million five,23340 to Catelli heating and piping for continued Univand equipment replacement at the West Western Avenue School. Item eight, request for payment number four, $22,194 to Northwest contractors for district districtwide healthline safety repairs. Item nine, request for payment number four, $22,17755 to Malachor Roofing in Illinois for the 2023 roof renovations. Item 10, request for
057payment 291,978 combined roofing services LLC for the 2024 25 Hartland School uh roof renovations. Item 11, request for payment of $383,24043 for field turf USA for the 2024 2025 GHS track and turf replacement. And of 12, request for payment of $63,000 to Premier Mechanical, Inc. for 2425 GHS hot water heater replacement. Um 13 request for payment number two of $964,555.96 to Premier Mechanical for the 2425 GHS hot water replacement. So they're two different items for that. Item 14, request for payment of $85,489.20 to Johnson Controls for the 2425 Fabian Elementary School burner replacement. Item 15, request for payment of number two of $6,79 to consolidated flooring of Chicago for the 2324 um well Pearson Elementary School, I'm sorry, Fabian Elementary School and the Geneva Middle School South gymnasium floor refinishing. Item 16, request for payment
058number five of $6,788.80 80 cents to correct electric for the 2022 23 this building fire alarm replacement. And item 17, request for payment number six, $24,58.65 again to correct electronic inks for the 2022 23 this building fire alarm replacement. Approval is recommended. Did I get it all right? >> I think so. I actually will just mention that in the facilities meeting today, we discussed ways to reduce the number of items that fall into this heading because these have actually already been approved by us before and we don't really need to do them twice. But in this case, we have to do this. So, could we have a motion, please? >> So, moved. >> Second. I >> I Okay, thank you all for that. Board member comments and reports. Dan, would you like to start? >>
059Sure. I don't really have a lot um in this meeting, but uh the only thing I did I don't know how many board members are planning to attend the the annual triple eye conference, but uh I registered and sounds like some of the pre-conference stuff was already filled up. So, if you're looking to do that, yeah, >> so make sure you uh get in there so you can get the classes that you want to get into. >> That's all I have. >> Thank you, Molly. I don't have much either. I I did attend a technology task force update, a side meeting. I wasn't able to attend the actual one, but um Mike was very accommodating and briefed me. Um so just shout out to him and all the work that he's been doing to ensure
060that all of our students get their devices before the beginning of the school year. It's really remarkable that every student has a device um to support their learning. Uh hope that everybody's surviving the storms out there. Good luck to everyone again tonight. Um and just excited for a start of another school year. >> Thank you Paul. >> Yeah, today we had the as Larry mentioned the facilities task force meeting. Um had an excellent meeting today. Um we have an interim um director I guess would be the title of that. Um and brings a professionalism um and a number much of experience from doing this with a number of other school districts and universities. And I think we're going to see some changes in and how we do things that will improve the process and and
061make things a little bit more um smoother and move along a little quicker um and which will also help and h so we won't have a lot of uh carryover from one year to the next on some specific large projects. So uh I'm kind of excited from the discussions we had today. we putting it in in that team's hand to to bring recommendations to the board and um I'm looking forward to see what comes out of that. >> Thank you. >> Go ahead, Steph. >> Not much from me. We do have a um communications task force meeting coming up later this week. So, more to report on that at the next meeting. But um other than that, I'm just always amazed by, you know, summer is a great time for a break, but really our
062schools are so busy, whether it's camps being run at, you know, the middle schools or the high schools for different sports or just different activities. And specifically the librarians who are always running different times at their school libraries for the students to come in and get some books and just stay connected to the school and each other in a different way. So, thank you to all those staff members who are still working over the summer to help our students out and just keep them connected. >> That's it. >> Yeah. I just wanted to say that the tour that Paul um Andy and I uh participated in last Monday was uh quite illuminating. first time I could see my neighborhood school, so to speak, Fabian Elementary, um, and and see the high school from a different
063perspective. I appreciate again um, Principal Rogers for giving us context of how many different updates and renovations that have taken place at high school since was it 1956 54 somewhere back there. >> First section is 56. >> 56. Yeah, 56. Yeah, quite quite uh illuminating um seeing the commitment u to all these buildings. We only saw three um and so um it just puts a little bit more context I think in all these different meetings. Uh we have subcommittees and task forces and things like that. It just uh kind of brought a lot of things to life. So I got I've been in four schools. I got six more to go I guess. So that was uh good. One other thing about the fall meeting I would say that in the In the spirit of
064what we've been talking about in terms of this uh mandate for the state there u last year I attended the first time and there is on Thursday an equity immersion that takes place now I was just there for the first time last year. Uh I think that might just from my um limited understanding of watching that um or participating I should say uh last year that might be beneficial to some of us not all of us. I mean uh I'm planning on attending that again. I got a lot of insight from people that were you know here in the Chicagoland era downstate. um had a nice chat with the uh what do you call it the uh superintendent of Skoi um getting her perspective of some of the things that they're dealing with in a
065more diverse um community. But uh it's just and of course this is after the um attack uh in Israel, but it's just uh I think something of you might want to consider just to give you maybe a little bit more context and perspective. It's not just for people that are minorities. There are a lot of people there that don't look like me. I put it that way. So, >> okay. Thanks, Jackie. >> Sure. Um, I want to let my fellow board members know I did uh submit an application to the IASB school board governance recognition uh program. We have been recognized in the past, so hopefully we will be recognized again, but we'll see. I don't recall when we find out, but it was submitted. Uh, I just wanted to give kudos to the HR
066team for all the hiring, looking at the personnel report, a lot of certified and support staff and key positions. So, I know it's a lot of work over the summer to hire new people and move people around. It was evident on the report this month. So, um, great job filling all those positions and doing that work. And >> they have red red bull IVs just Um, and like Molly, uh, attended the special, uh, technology task force meeting to hear about the devices and and kudos to Mike's team for having a plan in place. You know, kind of that plan B, they were able to pivot and are dedicated to getting all those devices ready for the school year. That that's not an easy task to have to image all those machines uh, in a short
067notice, but they have a plan in place. So, um, I'm happy that we approved that tonight and we'll move forward with that. And that's all I have. >> Thanks, Jackie. It was uh summertime and so we had less to talk about than usual. However, um the facilities task force, as Paul recommended, is is exciting actually because we're moving ahead. Um when you have the same management for a long period of time, it's possible to get set in your ways. And we're going to be much more flexible moving forward, which should improve efficiency. And Paul and I both very much in favor of that. Um I went to some of those conferences that you were talking about Willard and I will tell you I found them extremely meaningful >> and um I would encourage anyone to
068attend any of those seminars or speaking things. I also had an opportunity to go through the high school not with Mr. Rogers but with a couple of high school students and about 25 people from France all high school students as well. It was very interesting to see their reaction to what we have. And we happened to be going through the theater when the theater teacher was going through and he took us all up on the >> The catwalk. Nobody I hadn't never done that before. That's quite a view. And uh so that was actually pretty enjoyable. So all in all, things seem to be on a very good track. I'm really proud to be a part of this board. You guys are wonderful and I think everybody's doing good work. So we'll keep on keeping
069on. Any any other comments or remarks? I was hoping you'd have some. We uh have need of executive session to consider matters pertaining to executive sessions. Uh oh, that's a double line. employment, compensation, discipline, performance, or dismissal of specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body, or legal council for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or park, recreational, or educational setting, or volunteer for the public body, or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee that is subject to the local government wage increase transparency act may not be closed and
070must be open for the public. Litigation when action against or affecting or on behalf of the particular public body has been filed and is pending before the court or administrative tribunal or when the public body finds that action is probable or eminent. In which case basis for finding shall be recorded and entered into the minutes of the closed meeting. >> Anyone care to move we go in executive session. >> So moved. >> Second. I >> I >> All right. We'll have a five minute break before we go into this and at that time we'll start the executive session.