BCSD Board Meeting 03/12/2026

001I call to order tonight's workshop for Bullhead City School Board on Thursday, March 12th to 2026 at 5:30 p.m. Roll call. President Melinda Sabraski, Fred Rushton here, Charlene Diaz here, and we're are looking at uh item 1.3, the annual title one presentation. Is that you, Jen? Okay, you're on. Turn my mics on. I'm sorry. My mic's not on. You guys turn your No, mine wasn't. Oh, okay. Thank you. No, no problem. Sorry about that. Get it toward you. Yeah, there you go. I know you don't like it. Okay. Well, good evening. Um, it is time for the annual title one meeting. This is the meeting we do in the spring. There's also one that we will begin doing in the fall that we haven't done as a district before. Um so at this meeting we

002are going to do an overview of the title one um and its purpose. Look at some curriculum and assessments real quickly. Um most of this has been introduced when the schools did their title one meeting. So parents would already know about this. And then family and community engagement is why we're really here um to get to get some feedback. So we'll start with the title one overview and purpose. So title one funding is based on free and reduced lunch um percentages in the district. So if a student has 40% or if a school has more than 40% of their students eligible then they receive title one funding. title and funding can be used for academic assistance. It can be used by supplemental resources for family engagements and um also involves the rights and involvement of

003parents and families in the community. So breaking that down a little further, it can be used for smaller class sizes. So that would be, you know, paying for another teacher, having intervention, um, push in or pull out. Um, we do, um, pay for a lot of pair pair of professionals through our funding to help with title one services. Um, training before and after school programs. We offer after school programs in our district. Um, we don't do before before at this time. Um, parent and family engagement and then supplemental materials. We do purchase a lot of supplemental materials as well for classrooms through the funding. But once again, our focus um for tonight is mostly the parent and family engagement. So every year we go through a process for improvement and where we look at what

004how are how our school well the schools go through and look at how they're doing and they create um goals and action steps what they're going to do next year to improve the student outcomes for their school and then as a district we take all the school plans we put them together and create a district plan that supports what the schools are trying to accomplish. We're in the middle of this right now. So, the plan the schools just turned in their plans today and so next week I'll start work start working on um the district and then pulling in some other perspectives to see um if we're on the right track or not with that. Uh, one um, let's see. I do have I don't know if you guys have handouts or not, but for

005those out in our own, we do have the goals that we for the current year because we haven't created next year's goals yet. Y and we do review these every time we do a bud assessment. So, we bring up the goals and see what our progress is towards our goals. Um we also really want our families and community involved in this process. That is something we struggle with. Um the schools invite people in. Um some are some attend some parents decline. So they don't come. We do offer surveys. That's another way we get input from our community. Um but unfortunately we usually get 10 to 20% maybe responses on our surveys and that includes our student surveys for grades 3 through eight and our family surveys. Um so that is one area we would really

006like to improve because we need their feedback in order to improve on what we're doing. Uh just quickly the curriculums programs that we use right now their general program are the standards and that's anyone can access. It's on the Arizona Department of Ed website. Um all of the resources that we ask you to approve for our use do match up with those standards in the classroom. So that's a list of what we are currently using for science. We are completing our pilot right now. So, the teachers turned in their rubrics that um evaluate the two programs that we have piloted plus the current program, Amplify, and we'll be looking at that after spring break with my curriculum committee to determine what's the best way to go for next year. Our Amplify uh contract ends this

007year. It was a seven-year contract. This is the last year of that contract, so it was time for us to look anyway. um AMPL any science program tends to go um be aligned to the NGSS standards which are the national standards. Arizona has messed with those standards. So finding a a program that matches the grade levels and what to teach um is difficult. Um so that's part of the reason we're not happy with Amplify because it doesn't align very well. So we're looking at others Um the assessments we use, we use DNA for ELA math and we also use it for science which is not up there. Um we you use that for both our benchmarks that we do quarterly and the teachers use that in the classroom for like their CFAs or their common

008formatives which are usually like five questions or so to measure how students are progressing um on a specific standard. In grades K through four, we use um MCL class, which is also Dibbles, and that measures students reading skills. Um we use FastBridge for math across the district. And then for ELA in grades five and up, and that's um another skills-based, so it's not testing standards, it's testing the skills students have in order to reach the standards. And then 95% group we use for progress monitoring and reading in K through well we have it in K through8. So all of our all of the state assessments um are coming up right after spring break. So uh as actually just completed we take the AASA which is um reading and math. Arizona science for fifth grade and

009eighth grade. MSAA is the alternative test for special education students um with higher needs. And then the alt alpha is the alternate Azela test which is a for students who are second language learners but also apply um for special. These are our proficiency levels. This is also reflected on our report cards. The reason highly proficient is 98 to 100% is that in general most students are more proficient than highly proficient. So unless our assessments go really deep into the standard above what the state requires or have assess have questions that are for the next grade level, we wouldn't know if that student is just meeting the standard or if they're highly proficient. So it's pretty high. Um proficiency at 70 up, that's technically a C and higher um in the old grading scale to be

010proficient, partially proficient, then proficient. But once again that's also what is reflected on our report cards. Let's see which are standards based. Then we move to the family and community engagement. All right. So family and community engagement not only includes getting input but it is also the rights of parents in the community. So the right to know if their students are or their teachers student their teachers sorry their teachers are appropriately certified. We have to send out letters during the first four weeks of the school year if a teacher is not appropriately certified for what we have been teaching and that goes out to all parents of students in that classroom. Teacher certification. Parents can ask what a teacher certification is and we have to give them that. Um they can look it up online

011but um they can also ask us for that. Um Jen, do you have a next slide for this one? Not for this one. Okay, sorry. Um assessments. Uh they do have the right to know what our assessment schedule is. So, I will be working with Lance to get our um state assessment out to parents, but they also have the right to know how to opt out, which is interesting in Arizona because parents of students in a public school are not allowed to opt out of state testing. Now, other states they can, but in Arizona, students in a public school are not allowed to opt out. Um, and then of course participating in discussions and things at school, but charter schools can don't have to worry about if they're a public charter, like if they're, you

012know, like milk, they do, but if they're a private school, they're home school. Yeah, home school. All right. So, family engagement funding. So any student that receives title one, which we do because we have a higher um percentage of free and reduced lunch um in our schools and if we receive more than $500,000 in that grant, which we do, we receive about $1.3 million from that grant are required to set 1% aside. Okay? And that has to be set aside for family engagement. of that another 10% can be districts and then the rest needs to be allocated to title and schools. So parents, the community, family have the right to be involved in helping us decide how that money is spent. So currently we do have um part of our liaison's uh salary is paid

013out of that. We also pay for our surveys that go out to parents through some of that money. But this year we are now giving schools money so that they can um better support their family engagement as well and once again it also goes back to our surveys. We would love for more parents to do those surveys so we have some more input on what they want for us to be able to reach and get them more involved in our schools. So we also need to create a family engagement policy. So in up until this year we have done that and every year about this time the the board approves um our family engagement it's called a policy but it's not an official like board um board policy. So this is our current policy that

014we have. Um, it talks about how we want to get parents involved, what they're what we want them to do, what our right, what we as a school will do for the students and what we expect from the students as far as contributing to their own education. Um, starting next year, every school is required to have their own parent engagement policy. So, they'll be working on that. All the principles are working on that. Um, and all of those policies, the school policy and the district policy have to be approved by our governing board. So that will be coming through sometime before the start of the next year. So today what we're doing is we're asking for input, but I have I have on your on your surveys. I don't know if you're allowed to do

015it, but what if um you did like everybody that if they turn it in, they can have a popsicle party, you know, and because a lot of time maybe the kids will bug their parents so much that they'll do the survey and then because they really want that popsicle party and then you'll get all the surveys that you need. Yep. And you have to make sure the popsicles are bought through charts. Correct. Um it can be donated or no has to be by through char. It has to be meet nutritional standards, but we could do some kind of reward like that. Yes. Um, right now our surveys for the families are anonymous. However, years ago we used to get them on paper. Erica has done a wonderful job of putting them all. Um, but that

016is something we could possibly go back to. having me and bug me whenever she offer three minutes of free play free game heads up seminars or something. The students have to be opted in. we have to parent and that's another part of our our struggle is that parents have to agree to allow their students to take the surveys to bring back the letters by their parents whether they get yes or no like I got all back but two and those two kids haven't been in school the last three days so you can't expect them to bring back No, no, one of the ladies who was in um my set of meeting um said we need to stop thinking like teachers and start thinking like parents um as to what parents want from us. Well, I

017know when my daughter bugs me and buggs me to do something, most of the time it's because she's going to have a reward or an extra point or something. If they turn it in by this date and it's on this date, then she's so excited that she will she will like in my face. Do this, do this, do this. Yeah, we got some interesting feedback in one of our proarian and she said um you guys are really bad at communicating with us but we post a lot of digital and I I made this and I was like we post everything we said in some paper home but not as much as we used to. So I think there aren't a lot of parents that want paper as much as you know that's you know taking

018like the teacher and the educators and you know all the things like there are some parents who want it on paper. Plus the thing I'm sure we have a lot of parents don't even have computers at home. Yeah. Or internet you know and so they don't have things on the phone sometimes is difficult depending on your eyes. So yeah, you know, and that's the thing. So my special time every year as well all the parents go on personally that this year we've ever had any other as far back the data. Um but I get on that paper teachers teacher that's kind of competition with them about who turned in and teachers put it on the students and they paper we dojo um and um Facebook I did for the special education here um just to

019see like what would be best for them and they shared with me that they um they wanted to do like meetings in person um and they were like during the day like 9:00 in the morning and stuff um and then they tell me the length of the length of training they only wanted they wanted like 30 Mhm. So, um and that gave them some options of what it was that they would like to hear for me about understanding the the IEPs um and the so um it was it was rather um and all I got back from only one of them for it. So, um people for them had a couple that wanted but wanted because even though the regulations have been in um ESSA and every school student succeeds act for a while um

020they haven't been enforced or monitored. And so now that things are kind of changing, the states are now being more diligent about letting us know exactly what we're required to do and what they'll be monitoring in the future. And so with attending a lot of webinars, which is why some things are changing the schools having to have their own policy and not just having the district policy. Um one thing they did say, however, is we all know who we are today. So if we were doing an actual academic night, so if we were bringing stu um parents in to learn about standards, to learn how to use powers school to track their students um progress or you know things that are tied to academics, we can provide food title one which is nice u as

021long as it's reasonable. or high cost, but we are now allowed to put some food into our kind of one budget, which is something we weren't really allowed to do in most of our grants before. So, that was that was nice to Would that come out of that 1%? Yeah, I mean, we can we can allocate more than that, but we have to allocate at a minimum 1%, but yes, it could come out of that money. So with all of that and anything we do get from our surveys um that we that will go out to parents after spring break um this is kind this is what we do. So we'll review and analyze the input from um the principles and directors tonight and parents and tonight um as well as our surveys. Uh look

022at revising our current plan. So it's it's what we want to do for next school year and then it comes to you all for um approval. Then from that we also look at um the schools and the district's improvement plans and what how we can use that 1% um or more um to support the family engagement then that go this has to go out to all families. So sometimes we put it in synergy which we still can do. Uh send it out has to be on our website send it out via email dojo um all the ways we have to document that we've sent it out in multiple ways and in multiple languages. So I will be we know we can do Spanish easily. There's some other languages that might be a little more of

023a challenge that we have in our district but we'll figure that out and then we go ahead and implement it. So that's the plan. Does anyone have any questions? Okay. Thank you, Jennifer. Thank you. Yes, that's appropriate. Okay. Um, item 1.4, ASBA recommended change to policy DIE, audits and financial monitoring. When I read this today, um I didn't see anything exceptional in it. Um no, it appears to me that it's mostly u uh I mean it's there's a date change. You know, there's not much of there's not much there. Um I don't know if this is one they missed in the other list of things that we've gotten or uh or if somebody just pointed it out that there's that date in there which is long past. So u but it is still a policy.

024So, it's on the um meeting agenda tonight as first reading. U but we just thought if there was anything you wanted to talk about um and it's kind of appropriate that it's hitting tonight when you are looking at our audit report from last year anyway. So, uh the timing is interesting. Okay. Any questions from the board? Okay. No. Moving on then. Item 1.5 adjourn the workshop. May I have a motion to adjourn the workshop, please? I make a motion we adjourn the workshop. I'll second the motion. I Melinda Srassi. I Fred Rushton. I Charlene Diaz. I Barbara Ziki. I Sheila Bernett. Okay. Will we have about six minutes before the next meeting? Heat. Heat. N. Heat. Heat. Heat. N. Heat. Heat. Heat. Heat. Heat. N. Heat. Heat. We have a meeting for Bad City School

025Board on Thursday, March 12th, 2026 at 6 o' Can you turn your mic off? Turn your mic on. Microphone. You may want to do it again. I'm calling to order the regular meeting of Bullhead City School Board on Thursday, March 12th, 2026 at 6:00 p.m. Roll call. President Melinda Sabraski. Fred Rushton here. Charlene Dia is here. Barbariki here. Sheila Bernett here. Thank you for all for being here and Sheila, thank you for rejoining the board and thank you Fred for being part of her swearing in. Appreciate that. Absolutely. My pleasure. Um would you guys all please stand and say the pledge of allegiance for me? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for

026all. Citizens present. We got lots of kindergarten kids here, right? No, Desert Valley. Oh, Desert Valley. Um Cassie did were any does anybody want to speak to the board? Okay. Uh so I'm skipping past call to the public going into donations, right? Yes. Uhhuh. Okay. Um Oh, nice. Legacy is added again, huh? That's amazing. Yeah. Did we just have at Fox Creek? Do we just have to put new screening up or something? We had to have a some back stop for the softball field. Okay. That keeps the the balls out of the parkway. It should help. Or they might end up in Barb's backyard. Yeah. I was going to say I'll just stand over there with my mitt and I can catch them as they come over. Yeah. Right. Um I heard about this thing

027at Sunrise. She has $500 for books for new books. Wonderful. I heard about that. And that was just a she kind of made it sound like it was just a fluke that somebody applied for something and we were chosen. Yeah. Uh, and I think it's a she told me it was a national thing. So, yeah. So, we were one of like 3,000 schools in the country or something to get this neat. Well, these are very nice. Thank you to the community. Thank you to uh Legacy and Martin's Equipment. Thank you for whoever applied for the the literacy grant. Thank you very much. Appreciate that. Um, item 2.7, adoption of the agenda. Um, I would like to move forward the kids stuff tonight. Um, I don't have much in the way of of um my thing,

028so we'll move real quickly to it anyway. You can move it up if you want. I only have one one update. Um, I've got a couple things I need to ask. Um, so you can move it up. Can I have a motion to move what? Move this. I'll make a motion to move 3.1. Is that what you're talking about? 3.1 up to 2.7. I'll second the motion. Okay. Okay. With that with that change, can I have a motion to adopt the agenda? I make a motion we adopt the agenda with the changes. I'll second the motion. All those in favor? I Melinda Saskki. I Fred Rushton. Hi, Charlene Diaz. I Barb Ziki. I Sheila Bernett. Okay, so here we go. Eagle Enrichment from Desert Valley. Okay. Mrs. Wilsy, she's outside getting the kids organized, I

029guess, huh? She's hurting her cats. Hi. Hi. Hi. Happy Thursday. Um, okay. So, we have a little um presentation. If you don't Okay, so um last year at Desert Valley, we started a program called Eagle Enrichment. Um, it was kind of worn out of our school improvement plan because we do a lot of really great academic things all day, but we really want to grow students in ways outside of just academics and a lot of times one of the barriers is is like, you know, kids go home after school and then they're in other sports or they have other things going on. So, we built this into the school day so that way every single student can be enriched during the school day. So, um, here's a little bit about enrichment. Um, we wanted to

030give them time to explore new interests, build skills, engage in hand-on learning experiences outside of just their regular classroom routine. So, on the last Thursday of every month, we do like a walk to program where teachers teach enrichment classes in their own skill set. So everything that you can imagine from uh let's see knitting to STEM to different types of things that our our teachers have high interest in. Our students get to observe and look at like a slideshow look at all the classes that are being offered for the semester. They get to make some decisions and when we place them in their classes of choice. So then on the last Thursday of every month they get to visit a teacher who's not their classroom teacher. And so they might be a kindergartener with a

031fourth grade teacher. They might be a first grader with a third grade teacher. And we find it builds like this really great sense of community across the school as a whole. And so today we thought that we would share some of the things that we're doing. Um we look at our Eagle enrichment in some categories. So you can see some fun photos up there about getting active. So different types of gross motor and fine motor games. Our teachers from the Philippines do a lot of their cultural activities during this time as well. So, we offer Filipino language, Filipino dance, um, and getting to know their culture and kind of integrating it with ours. We've had teachers who have done other languages, sign language. So, it's really fun. And if you look at the last one,

032we try to partner with people in the community. So, that is one uh that was from last year. That's the former Mojave High School cheer coach doing cheer class. Um, so learning all kinds of skills. We also look at like arts and crafts. We really want to feed into like the mind, the body, and then the artistic side of our students. So you can kind of see some of the things that they're working on. And the best part is they're not in their regular grade levels. So they get those positive peer mentors across K4. They get to work collaboratively and and that hour is just I think one of the biggest exciting things that happens at Desert Valley. in our attendance on those Thursdays happens to always fall between like 96 and 97%. Um, the

033kids just love that hour. They literally show up to school, please don't check me out. It's Eagle Enrichment Day. So, we love that for them. And then a lot of STEM, science-based, engineering, mathematics, critical thinking. So, you can see some of those activities um that they're working on in there. So tonight we're going to do some live presentations of some of the Eagle Enrichment classes that we've offered this school year. So the students are going to talk about it and they're excited and a little nervous. So we're going to help them through it. Okay. And they're across some different grade levels. So I'll have them stand over here and talk about their first demonstration because these are two of our kindergarten students. Um and they're doing like arts from around the world. So, they're learning

034about like countries and arts and like celebrations. Um, and they have some things that they want to share. So, this is Abigail. You guys want to tell them about your lantern? Oh, maybe that won't work. So when so there's a new year holiday and and in China and they have manters and they have flowers on them to Make them happy. All right. You can say it's the year of the horse. And so they've learned about that and some of the things that have to do with that. And then we're actually going to turn the lights off. We practice today. Oh, he's got it. Wait, hold on one second. So, um, we'll see if it's dark enough in here. So, one of the things that the kids learned is that as they like put the lanterns

035underneath, it's not quite dark enough, but if you squeeze this, it like puts the flower display up on like the ceiling. So, when the lanterns are released in China, you can see like the shadow above it. So, Miss Gonzalez couldn't be here tonight. Um, but she talks to them just a lot about the way when they create art, they can create other art or like other shadows and other representations um of just like the the lanterns itself as they go. I know I think we're a little far from the ceiling. I know. I'm sorry. But they there's a group of kindergarten students that she works with and um she they're very excited to just kind of share what they've been working on. They've had one class so far with her and they'll do four more.

036Yeah. Right underneath. Oh, yeah. Yep. Yeah. So, you can kind of see like the flower pattern that they actually built them and made them and then they would turn off the costume lights and see how they would look if they were actually floating in the scratch. Cool. Thank you, ladies. Thank you. Thank you. Yes, that's right. My name is Jake and I in photography club, I learned how to change perspectives. Change your perspective. from the sun. is you can change verification. So the person taking the photo the subject. So, is the camera position or angle taking pictures, but the camera position is different? Good job. Very last semester there was a photography club and they learned just about the three different ways to easily manipulate photos. And um they each had the ability to go

037out and take photos of things in motion, take things in nature, get their photos developed and take them home. Um so like intro to a skill that they will need in the future outside school. is really creative and interesting for photography. Awesome. This is in our scraping club. We have a teacher who's very very skilled at scrapbooking. And so she wanted to pass that on to students about how they would be able to keep memories that they have either at school or at home. You want to show them your Wow. So, they'll work on this throughout the semester. So, the first page is about knowing where they are in their life right now. And, you know, that's water. And um and was um So they have theme and composition of pages. Awesome. Very nice job.

038Very beautiful. And the last people we're going to take tonight is our teacher is here. These are some of our student as their instrument. So they are literally an instrument. the very first time. Awesome. I want to say one thing. We've had one of our ukulele eagle enrichment classes. So, they've had it was an hour long class and the first part was learning how to tune. So, the rest of it was the first time of being able to try to play anything. So, we're we're very new and they're they're doing an awesome job and they have come so far in such a very short time. Start over. Start over. Start over. You ready? All right. My favorite part of Eagle Enrichment is being with people in different grades and being with my friends and just

039being able to learn something new every day of the month. Thank you. Awesome. Um, so that is just a program that we're really proud of starting at Desert Valley because we want our students to not only grow academically, but to be um exposed to interests that maybe they wouldn't be able to be exposed to any other time and to be able to do it during the school day. doesn't have to be after school or one of those things. It's a guaranteed time that they get to try something new. We switch classes every semester. Um, so we've had lots of different things. We have athletics. So we have a group that's doing basketball at the Boys and Girls Club. They walk to the Boys and Girls Club for that. They learn drills. They learn skills, teamwork.

040So everything from arts, athletics, and just like a healthy mind, healthy body is really important for us. Um, and we find that the students are really responsive to wanting to try new things and we're not always good at new things. So, it really helps them build how to learn and grow at something that might feel challenging but interests them in a new way. So, thanks. Thank you. Good job. Thank Thank the school and Miss Wolsey and and all the teachers that are involved in it, but the parents standing in the back of the room. Thank you very much for bringing your kids out tonight and thanks kids. That was wonderful. Yes, indeed. Yes. Thank you. Good job. Thank you. Now you guys are free to go home and have dinner. Spring break. Oh, spring break.

041I forgot about that. Oh my gosh. Thank you for coming. Take care. Okay. Superintendent report. You ready? Boy, that's hard to follow. which is very hard. Holy cow, is that hard to follow. Um Um I don't know if you have questions about any of the reports that I have. I do. Okay. Um let's see. This is this is the M budget report. Okay. And I just had questions. You're going to ask me questions about the um uh funding and the money coming in, aren't you? I was. Yeah. Go ahead. Do you want to go ahead and No, you know, ask your questions and I'll see if I can answer. My first qu Sorry. My first question was um when I see parentheses in this that means we're it means we're okay on the top part.

042So up here where we're talking about the M M funds. Okay, that's so when things come into the treasur's office, I know this is the part of accounting that I I am frankly honest to everybody that I don't get. Um, but our positive numbers on this part of the report, uh, the ones in parenthesis that we all see as negative numbers on this part of the report, they're positive. So, it says that we have uh our our um expense our receipts have been 11 million and um and I don't quite understand why it says 11 million across. Uh that's the piece I don't understand. Um and and I'm honest about that. It's but I will tell you we are fine. We have the money we need in the bank to cover all of our expenses.

043Um and um uh but you can the one thing you can see is how much of it is coming from property taxes and then you can also see what comes from um uh state equal assist uh equalization. So, the state equal assistance um and u so this matches um uh part of what I report to you in the budget which is that we get we get our our school district is supported partly by county taxes and then the rest of what we are allowed to budget is is uh is provided by the state budget. Okay, that's the equalization formula that works in Arizona. So, there are some school districts that have high property values. And so, uh there are actually three districts out of 200 plus in the state that get no state equalization funds.

044They make they raise enough in their taxes to pay their entire budget. So on their report, you would see on this line that says uh state equal assistance, you'd see zeros there because they do not get any money from state taxes. It ranges all over the place depending on the on the school district and what the assessed valuation is for the property in that school district. Okay. So, uh, you can see that roughly 40% of our budget comes from our county taxes for our for property in the school in the Bullhead City School District and about well, yeah, about six 60% roughly comes from state equalization. Okay. I don't know that that answers your question, but it's the best that I can do. That that answers it completely cuz I was I was trying to

045figure out how come cuz it I was under, you know, this dumb classes that you've been you've been allowing me to take um accounting this this was just the the parenthesis just blew me away. I thought, "Oh my god, oh my god, we're in trouble. We're in trouble." Um but okay, we're not. Uh but you will notice I and actually this is a pretty good month for us to to look at some of these things. So you notice the item 3020 where it says additional state funds. Remember last month when I asked you to approve an an amended budget and I said it's because we received some one-time funds. Okay. So that $102,000 is an example of that one-time fund. So, I haven't gone back to look at at say uh December, but I'm guessing

046that if we looked at this report from December, that line would have zeros because we had not gotten those funds yet. You know, that was a one-time award of funds. Um you can see interest on investments. That's the investments the county makes with our money. Okay. Um and that's a pretty healthy amount actually. Mhm. Um and and uh and then um revenues from state sources that 66,000. I'm sorry, I don't I don't recognize what that specific amount is for. Uh like I do the 102,000 um and um and then there there's the 68,000 at the bottom, but you can see the different sources we have uh for um uh the funding revenue uh 1280 revenue in lie of taxes. That's revenue we get because we have that whole piece of our district that's north of

047Katherine's Landing that's federal land. Okay. And so no taxes are collected for that for that property. So we receive funding in lie of taxes for that part of our district. Okay. Uh in terms of our student attendance and enrollment and families, there's nothing out there. No. Uh but it's but it is in the boundaries of our district and u and so under ordinary circumstances if there were businesses out there or industry or farms or anything we would be collecting property tax from those from those uh you know those things in that area but there's nothing there other than federal land. So we do get, you know, we do collect kind of taxes from all of that area and it goes almost up to um uh if you look at a map of our district, it

048goes up the top of our district is roughly even with search light search light on the on the other side of the river. Okay. So our our district goes that far north. Wow. Yeah. Middle of nowhere. public lands. It's all public lands. Yeah. Okay. I I'm glad I glad I could fumble through that. Don't Don't you remember when you took your accounting class, I listened to you for over six weeks complaining how accounting math and our math is not the same? I know. But I saw those parentheses and I just I just went into a panic and I thought, "No, there's got to be something wrong with this page." But there is one down under 2,000. Yes. The salaries there is this. So this is a a minus that Yes, it is. So it just

049means that I didn't quite budget enough for salaries in in that category. Um uh and this would be in support services. So this is like business office, principles, principal, secretaries, um uh um special ed, uh not classroom. So 2,000 is support services and uh and it just means that I fell a little short on my guess of of what we were going to pay in salaries there. Okay. Okay. Um but you can see that it's covered in the next one. So, we have plenty of money in employee benefits to cover those. I wasn't worried about it. I just was just interested in the parenthesis because in that one it is a negative. That one is okay. Um, under each one of these, for example, it just gave 2,00 are there other numbers that go underneath

050those? Yes. So, uh, 6112 for instance, 6112 is classroom teachers. Okay. Uh 6211 is employee insurance. Oh, that's under 6200. Sorry. Where it says benefits. But under benefits, for instance, would be 6211. There's 6222, which is, as I recall, Oh, you're testing me here. As I recall, 6221 is um uh Oh, it's on the tip of my tongue. Um uh one of the one of the federal benefit things. It's not Medicare or Medicaid, but um 60 60 I think is like Medicare or Medicaid. So under each of those, yes, there are plenty of numbers that uh in lines in the budget and actually I could tell you because I could look it up right here because I have the entire budget right here. No, that's okay. Um so yes, so security, I'm sorry. It's got

051pages and pages and pages of of numbers. I'm sure 17 pages. Mhm. Thank you for putting it to one sheet. Yeah, I'm I'm glad she only gives us one sheet. And what I what I've learned in just learned in just the last uh four weeks, I guess it's two classes or three classes now, is it that what we see is only a fraction of what actually has to take place. Um, and it was very I thank you for straightening out parentheses for me. We have Okay, done. You You did it. I would say to you um board members. So when you see here 61 6200 6300 in that in the in the onepage uh landscape version of the budget that you see when I have you uh approve the budget you guys usually get the

052um uh you get the summary version but we pass along to you the real one that you sign on that page and if you look at the next page and it and it's landscape version across the top it has these numbers 61 100 6200 6300 and underneath it it has um these broken down in some cases more. So in that one you would see you know you you're going to see it these data presented in a little different way. Um this is just a different way of presenting the same information to you. See what I've learned is that there's a the thousand the one one one yeah the thousand or the 2,000 or 3,000 are those called fund? Yes, these are funds. Those are funds. And then under the functions, actually these are the functions.

053The functions and then they have the funds. And then they have there's like a million. No, that's an exaggeration, but there Yeah, there's a million pieces underneath each one of these. And each one of them stands for something subcategories. Really kind of interesting. When I talk to you about the M budget, um Cass, will you scroll to the top, please? You see where it says fund O1? Okay. Fund O1 is maintenance and operations. Okay. Um uh I present to you each each month three fund reports. I present to you O1. I present to you 510 which is food service. And I present to you 610 which is uh capital uh unrestricted capital outlay. Okay. And when you look at this page because you have all three of them in your reports, they look the same.

054They have all of these same function numbers. So, a budget line has the fund number and then it has another three-digit number and then it has the four-digit number. Um, uh, so 1,000 is is instruction. 2,200 is uh 2200 is support services and then it has these six 6,000 numbers, which is the next one. And so every line in the budget has these five sets of numbers. Um and and one set next to the last identifies the site. Okay? So each school site has its own number. So when you see something like this, and I know you can't see this, but this is a list of teachers. It's teachers for each site. Okay? And then insurance for each site and then uh social security for each site. uh because the numbers you see here uh

055like under 6100 O16100 combines all of those salaries. Here in the budget we break it down by site. Um and so that's part of what you've learned is that we have all of these categories. Can I get some categories? Can I just pass this just for Yeah, absolutely. Pass. This is what I'm talking about. See this whole front column here? It's really really broken out. um very very the class itself that I'm taking is very comprehensive and she talks so fast and I'm scribbling so fast and it's just more than it's more than I can handle but it's just it's very I thought that was very interesting that you guys might want to know that that is going on in the the background. Yeah. you know, what we see is only just a minor fraction

056of what what Carolyn really has. Obviously, there's a hundred pages here. So, yeah. Well, and what you see in this report is is combinations. Okay. Um and and one of the things I had to learn when I came into the job is into this position is, you know, start working on these codes. But you can see there are all kinds of codes. Well, that's why this book, which is the um uh um the uh USFR, which is the um our code, it tells us. So, there are definitions for every single one of those numbers. So, every single requisition or purchase order that goes through our district has to have a set of numbers of which line of the budget. I wear this book out each year. I wear this book out because and you know,

057I don't have them memorized. I have a few things memorized, but I don't have everything memorized. And when things cross my desk, requisition, somebody's asking for something for us to purchase, uh, or a service that we need to purchase, and maybe it's something we've not done before, you know, or that we only do once a year. I guarantee you, I'm in here looking the numbers, looking at the definitions to make sure. So tonight when you look at the auditor's report in the auditor's report and you have that letter that has 16 thing no I think it's 11 things 11 things that we need to work on it's because for some of them it's because we coded them incorrectly. Okay. Well we didn't code very many incorrectly this year. Six years ago I had like 50

058I you know 50 requisitions of the ones that they pulled. They pulled samples. They don't pull everything. I had lots of errors. Each year it's gotten less because I've learned more. Number one, and I learned how to interpret what these things mean. So, um uh um it's part of the puzzle. Um but yeah, and and you're not expected to know all of that stuff. Nobody else is expected to know. The whole the whole reason why I brought this up is because when we get to that auditor's report, it's going to be interesting to see. Yes. Because I wanted you guys to know that that's what the auditor was talking about. Okay, good questions, Melinda. Just trying to be educational here. Well, and I'm sorry you asked me the time and I told you how to

059make a watch, so I'm sorry. I I enjoy carried away listening to watches being made. Okay. Sometimes. Okay. Can we go to the disciplinary incidents? Do you want the summary? Uh yeah, this one. Why is Why is there yellow on my sheet? Uh I don't know. It's pink on my sheet but yellow on. It's preschool. Okay. Uh it may be there because this is the first time. Okay. That we have included preschool discipline report. Okay. uh the state decided that for our preschool uh disability or our preschool program that we now must report disciplinary incidents from our preschool. Why did they not show up in the total? Uh because I I don't know. I'm guessing because Jenny used the spreadsheet that I developed, added those rows, and didn't put the formulas in to add them

060in. 104. I'm guessing that that's the reason. Yeah. So, am I seeing this right? Seventh grade has had no issues. Uh, no. That does not look right to Oh, at the middle school they wouldn't we don't have any seventh graders. Well, we do, but they didn't have they're in special ed, but they they didn't have any incidents. Thank goodness. Right. Same when you look at Fox Creek and you see some fifth grade and sixth grade. There are fifth or sixth graders at Fox Creek in uh at least one of those programs, but they didn't have any discipline. Okay, that explains that. Okay, so what can a preschool student do to get on the disciplinary chart? I I would ask Kate because this is so new. What did this child do? Well, I guess yeah, I

061guess there's two of them. Yeah. I mean, is it We have to we have to identify removals. That's what AD wants to see is when we remove a student from the setting in which they're supposed to be in for their IEP. So if we take a preschooler, we put them in timeout in my office for a little bit, that's considered a removal, right? Um and so they want to see that. So, we um you know, we have some students that are having a hard time using nice hands, um making appropriate body choices with their peers in class, um things of that nature. So, um we now are having to document all of those removals when they come to my office or Miss Alberta's office to sit Mr. 's office or Miss Brookke um at their

062sites um so that we are tracking better what these students are doing and what we're doing um to so basically the discipline is growing up discipline it's typical behavior if it's a typical behavior of a three four or 5year-old that's in preschool at the Canyon they don't have that referral right but these are the ones that are more extreme behaviors where other students are probably getting harmed med or teachers um are getting harmed in the process. Um if it's a typical developmentally appropriate behavior, nothing we just we go about our business. But these are for the more extreme circumstances where we do have to kind of review a child for a little while um for the safety of themselves and the safety of others in the classroom until they can reset and we can put

063them back in class. Thank you. Thank you. I just was very curious as how they got on this disciplinary list and okay so it's just a simple developmental timeout so okay um I think this one is for Jen there was a there was an 80 site visit okay that that can be when we do administrative reports is that part of her report. Finish mine. Well, don't don't get away. I'm not getting a book. No, I want to know about it. So, for mine, uh for mine, uh these reports, the one thing I did want to add for you as an update because this was such good news this week, uh our child care center, uh has now received two more two more scholarships from First Things First. and also uh another uh uh increase in

064funding from I think it's from dees from dees um uh for so it allows us allows us to offer some to some of our employees who uh who did not have the you know the ability to put their children in our child care center uh so uh perhaps four more children can join our child care uh for from our employees So, uh, we're we're pretty excited about that, especially happening anywhere in the middle of the year as opposed to the beginning of the year. So, uh, that's a celebration for this week. Sorry, I didn't No, no, it's okay. I should have put a divider. No. And, uh, so that's my only update for uh, for that stuff. And I It was nice to have good news. That's kind of neat. It's very neat. Yeah. And

065it's nice that some other people can take care or take advantage of our daycare. And we hope that those uh numbers roll over to next year, you know, so that folks can get take take advantage of childcare center from the beginning of the year and not just, you know, from March, but better March, April, May than not at all. Exactly. So, exactly. And then it'll probably carry over. We hope. I hope. We hope. Got your fingers crossed. Yeah. Okay. Thank you. End of my report. End of my questions. Well, so far for that part. So far. Yeah. Um, item 2.9. Oh, I should I should ask, does anybody have any questions for Dr. Stewart? I mean, I'm putting her through the the paces down here because she makes me go to this class. Um, she

066didn't make me That's That's a lie. Twisted your arm. Yeah. Um, if you guys get a a chance to take a class like this though, it's really an eyeopening thing to be able to actually talk to you of a little bit about the budget and to have an understanding of this much of the budget. So, thank you. Thank you for your patience with me. No worries. It's kind of nice to be able to talk about it and not get deer in the headlight looks back. Well, you still get those. Um, item 2.9. I think that's where I'm at. Mhm. Yeah. I'm shoveling papers here. Sorry. Item 2.9, board member updates. Oh my gosh. I think Barb, how many kids did you read to? Um, let's see. I read to not kids, but classes. Classes. I

067read to three classes at uh Diamondback and I read to six classes at Desert Valley. Wow. So I read I think she's the wiener. I read to nine classes this week and stuff. Thank you, Barb. Sheila, you see the the level you have to step up to. I know Fred was in. Fred, would you how many classes did you take? I rent to two classes. Yeah, me too. It's sunrise. Did you have fun? Oh, yeah. Which which schools? Uh Sunrise. Sun Oh, Sunrise. I'm glad somebody got both of them. Both of them would were kindergarteners, but the the little ones are just so sweet and they have no filter. And they one of one of the first questions I got asked is that one of the young men says, "Well, how old are you?" So,

068I tried to dodge that for a little bit, but he wouldn't let go. So now that whole class knows how old I am, but I'm not telling you guys. I was in It was fun. I was in a second grade class at Desert Valley. She's gone. Nope. Nope, she's gone. Yeah, she's gone. Yeah. Um and the teacher was kind of upset with the kids because the kids were being very social. It was just a social class. I'm sure that she has her hands full 99% of the time. I mean the other time there she's hoping they're all sleeping. Okay. Um but it was so much fun. I was I'm with you, Fred. It was just it was so much fun interacting with them on that level. It was just really neat. I was reading uh

069Where the Wild Things Are. Oh. And they Oh, man. That that book they loved. They just loved it. I chose it because it's got cool pictures. I I I read about the crayons and about Mr. Fuzzbuzzer being the favorite puppy of all the animals in the house and stuff, but the crayon one was the cutest one. Yeah, you talked about the crayon. Yeah, it was a cute one. And I saw those books I think at Target and I almost picked one up after you talked to me about it. Yeah. Uh Charlene, did you get a chance? Um, I did read two three classes, but unfortunately it wasn't in our district. Where was it? Um, it was the fifth grade. Yeah, that's okay. That's okay. You're still reading the kids and showing us. They had fun.

070And I want to thank Lance for putting together that whole list and trying to herd cats. Yeah, that had to be interesting. Um, thank you very much for doing that. Mhm. Coming up. Anybody got anything coming up once I get my badge? Your badge? Oh, and I got some Oh, yeah. I lost mine. I lost mine. So, I have I may be able to find mine somewhere in storage, but that might take a while. No, I I just lost mine somewhere out there. of course somewhere out there. Somebody's running around with my badge. Can't remember where mine is. I want to go and observe the Thursday eagle. Um that would be I think that would be a lot of fun. That looks like she she has those kids. Yeah. Okay. Uh anything else, board members?

071No, I had u I went to breakfast. Yeah, we did too. Yeah, that was that was interesting. One one of the things though that um I discussed with uh Miss Mccan is it? Well, hi there. There she is. Didn't see you sneak in there. Um, but one of the things that uh we discussed was that I noticed that uh with the arrival of the buses not all being at the same time at 7:00, you know, some of the kids didn't have but five minutes to gobble and go and it was uh uh you know, some of the kids just came in and got their plate and then the The bell rang and they just ended up you know, disposing of their food. That was kind of hard to take. However, at least, and we talked

072about at least there was an opportunity for some of the kids to get a chance to have something to eat that um they might not have had an opportunity to at home. And unfortunately with the bus schedules and the school schedules and everything, I guess something has to give. But but it was enjoyable. And uh I did get a chance to speak to one one young man in seventh grade and and uh he he eventually said a couple of words back to me. So but it was good. I was glad I got a chance chance to go there. I'm really glad we had a chance to talk. I appreciate you guys coming. It's nice to see you guys up there and I'm sure the kids like it even though they didn't really take the opportunity

073to discuss anything with you guys, but it's nice to have you up there. Thank you. And you guys keep doing the great job that you are. We appreciate you. Yeah, the ladies work hard up there for sure. It was a good thing. It was a good thing. I'd like to make a recommendation though for breakfast that they need to have some orange juice and cartons up there. Not just milk. We do. We do twice a week. They're allowed to. So I I guess maybe we skipped her day. Yeah. Monday they didn't have they just had the milk. You should have asked me. I would have got you. Well, I enjoyed the milk. Yeah, but it's been a long time to drink milk out of one of those little containers and not drip it down the

074front of my shirt. It was It was good. Thank you very much for having us all up there. This was great. Thank you for coming. Um, okay. We're into the consent agenda, I believe. Yes, we are. Do I have a motion to accept this consent agenda? You want to make a change? Did you want to make questions reports? We already accepted it. No, you haven't. Oh, no. That was the adoption agenda. If you had questions for some of the reports, you said you had questions for Jen. I do. I guess those are So, you may want to pull You may want to pull the reports in school calendar, right? Okay. School calendar is in new business. And then you're going to talk to us about audit. Okay. Yeah. So, if you had questions for Jen,

075they might have been from her report. Yeah, it was. Okay. So, you may want to pull that. Consent to everything else. Okay. And pull the report so you can ask questions. I'm going to pull at least Jen's report. Administrative report. Anything else? Okay. So, with with that modification of pulling Jen's report for a simple simple question, um, can I have a motion to accept the the consent agenda? I make a motion we accept the consent agenda with the uh 4.2 administrative reports being pulled. I'll second that motion. All those in favor? I, Melinda Sabrowski. I Fred Rushton. I Charlene Diaz. I Barb Zarziki. Hi, Sheila Bernett. I had forgotten these got moved to the consent agenda. They used to be up above, didn't they? Oh, a liar. I'm a just making things up. Um, Jen,

076I have a question. What happened at the Fox Creek ad site? What was that all about? Well, Fox Creek has been identified as um needing comprehensive support and improvement for low achievement. For I'm sorry, for what? For low achievement. Okay. So, their their AASA scores have been low for at least three years in a row causing them to go into Uhhuh. So they are assigned um uh like a principal coach that comes and um he walks classrooms and gives their they discuss what they see, what's going well, what they need to improve. Um they talk about goals they have. So they do like their 45day goals, talk about their progress towards their goals, um how they're measuring the goals, and kind of just helps to keep them on track, I guess. Okay. Did they talk

077to the teachers? Did they Who did they talk to? Just the administration? Um I go up. Um Kate goes with um because it originally they were originally identified because of the low achievement of their special education students. Um but because they had that for a few years in a row without improvement, then it went into overall low achievement. So right now the focus is mostly special education students. So, um, Kate and I both go up and walk classrooms and, um, just be there to help support and ask answer any questions that Ryan, his name is Ryan, that Ryan has. So, they also provide, um, virtual coaching for the for the principal. I'm not involved in that, but um, he does make sure she stays on track with her school improvement goals. Okay. Thank you. Yep.

078Thank you. Mrs. principal. No, it's Miss Vote. Mrs. Vote and she's not here. She's not here. No. I just was curious of what they did, what they told her, what they what's going on. And I know I'm in the weeds. No, that's okay. You're, you know, it's good question to ask questions about what happens on those walks. Um, it's always good to have outside eyes, you know, to observe things because any of us, if we're looking at the same things all the time. Um, it's always good to have somebody else's perspective and to ask us, not necessarily to put us on the spot, but to ask us, you know, what why we're doing what we're doing. Um, and also somebody who's been doing things for a long time and has other good ideas. Uh we

079always like having coaches, you know, folks who can come in and coach us and say, you know, oh, have you thought about this strategy or are you familiar with this strategy? Um uh you know, IE does that for us for teachers and for our coaches and for our principles, but it's also nice to have somebody else um come and do that. We have uh we have some coaching things that have been going on for EL for a couple of years. So, you know, anytime we have an opportunity for somebody from the outside to come in, observe from a different perspective and give us ideas for how we can do things better. We appreciate that. Will they eventually come back with a report for you? Um, I do get reports from him. Oh, you do the

080report. He gets She gets them to me. I get a copy of his report. Okay. The other thing on your report that I thought was kind of cute was the wellness committee. Guess the wellness committee. Yeah. Due to illness and multiple I thought that was kind of cute. Um I was thinking he's canceled because of sickness. I'm sorry, Jen. That but I I just had to bring that up. That that's that was that kind of made my afternoon that the wellness committee was cancelled due to illness. Um thank you. So we need to to accept that right. We need to vote. Yeah. You need on that item unless somebody has questions about any of the other reports. Um is the calendar in this? No, it's in the new business. Old business. Old business. Okay. Or

081old business. What are No. Yeah. Does anybody have any questions on any of the other reports? No. I'm just picking on Jen tonight. Sorry, Jen. Um, can I have a motion then to accept Jennifer's report? Not just hers. All of all of the administrator 4.2. Thank you. All the reports. I make a motion we accept the administrative reports 4.2 under the consent agenda. I'll second that motion. All those in favor? I'm Melinda Sraki. I Fred Rushton. I Charlene Diaz. I B Ziki. I Sheila Bernett. Okay, we are into old business revised policy. This is We talked about this last week. Yeah, last time. Yes. This is the second reading uh for the changes in uh professional support um professional and staff support paid time off. Um and uh we spent some time on that. Yeah,

082we did. It should be an action item and I missed that on both of them. Oh, you missed it on both of them as an action item. Well, I guess it waits till next month because it's just listed as discuss discussion, but it does say action here. Oh, yeah. Okay. Oh, um to bring to bring our new board member up to date, basically these are policies that allow um employees to give some time and there's some limitations on that. You might want to read them. They're kind of interesting. You know, that kind of stuff. GCCA is a revision of the policy that's been there. GCCG is a is a new policy. Gotcha. Um, that allows us to have, as Melinda said, allows us allows our employees to donate uh some of their PTO time into

083kind of a pool of time so that if people uh, you know, somebody has a catastrophic illness or something and use up uses up all their PTO, they can they, you know, can apply for some additional time. Okay. But they're interesting. I would I would suggest you at least read the titles and um revise calendar. Madame President and board members, um in in the process of working on the calendar, I forgot that Mrs. lot and the um instructional coaches had asked that we not have the additional professional development day for new teachers to be at the end of the first or second week of school. So on the calendar that you approved earlier, that's where it was. This one moves it to the last Friday in September. um uh because we've learned that our new

084teachers are pretty overwhelmed uh the first couple of weeks at school of school and adding another PD to them at that time uh is is probably not a good use of their time. Uh so you know we give them a little chance to get uh get uh going and then offer those additional P that additional PD day. So it's just moving that one PD day from August to September. Okay, we need a motion to adopt the revised uh calendar. Jen, did I do that correctly? I'm looking at the 28th of August, and we talked about the 25th of September, didn't we? Now, on the 28th of August, it says 25th. It says the 25th. Now, I see I've got it on the 25th. I've got the note on the 25th of September, but I gradeed

085out the day on the 28th of August. Got to change colors. So, is it August or September where we need it? Yeah, I I put the note in the right place. I didn't color the Friday correctly. So, it is moving that PD day from the 7th of August to the 25th of September. Yeah. Okay. I need a motion to adopt. Madame President, I make a motion that we adopt the revised calendars presented to us. Do I have a second? I'll second that motion. All those in favor? I saski. I Fred Rushton. I Charlene Diaz. I Barb Zerziki. I Sheila Bernett. Item 6.1, fiscal year's 25 audit reports. And this is the reason why I put put Dr. Stewart on on the hot seat was because I wanted you guys to understand what some of these

086things were. Um, if you'd pull up the one that has the recommendations for, you know, for changed things. No, it's not that one. Yes, it's that one. This says to Gord. Yeah, there you go. Yeah. Okay. So, u uh the audit report is we have a clean audit which means they didn't find any evidence of fraud or um uh misuse of funds. They always uh in fact they discuss these with us as they're going through the audit during the week when they're here. Um and then we have an exit conference about these kinds of things before they leave. So I'm never surprised. Um I was notified of these the last day they were here and we've already corrected some of them. So you can see uh 20 2025-1. Um they looked at 13 pro procurements

087uh documents uh where we had purchases between$10,000 and $100,000 and they found that for two of them uh we had not obtained written quotes. We have to have at least three written quotes. Um somehow or other we missed that. And and so you know they're saying to us fix this. Make sure that you always have at least three. Um we try to do that. you know, we've always tried to do that. Uh, but sometimes we make mistakes. So, it just means we have to have more due diligence this, you know, this year, uh, to make sure that we're not doing that again. Now, what happens, Dr. Stewart, if we put something out for a quote and we only get two quotes back, then we note, uh, because we list how many people or how many

088we send it to. So, for instance, uh, we sent it to at least three. Yes. So, interestingly enough, this is the year when we uh because we do contracts for the auditors uh in fiveyear cycles. This is the year when we are putting out uh the requests for quotes uh for the next five years. And so, uh Jenny Beck, who does this um u sent the requests out to six agencies, okay? We might get two back, we might get six back, whatever. But we have a a a rubric that we use and we you know we keep track of from whom we've heard and what their quotes are and those kinds of things. And that's a really good question, Barb, because sometimes that happens. Yeah. Sometimes we only get one back. Sometimes we get refusals

089from anybody that we've sent it to and then we have to look again and start over. So, um yeah, as long as we have documentation that we have have have done the due diligence, we're okay. Um, and then you can see the others. Um, um, the conflict of interest one was one that I, you know, kind of caught me off guard. Um, uh, because I didn't know that I was expected to look at all those documents every year. Well, now I know. So, every time, you know, each year when people do a conflict of interest, whether it's the board or employees, I just have to look through them, read through them, and and if there are any problems, then do something about it as opposed to them just going into a file. So, um, uh,

090you know, sometimes it is that sometimes we didn't know we were supposed to do it. And, um, and of course, ignorance of the law is no excuse. So, you know, we get we get our fingers slapped and we take care of it. Um, and I won't go through each one of them, but you can see the the kinds of things they look for. Um, what is training for gifts of 300 or what? Well, this was a new one. Yeah, I'm looking at that going, what is this? new one uh that uh is in the USFR and it came about because of some legislative action and uh and we're now required to prove that we uh that we have a training for every employee that they are not to accept gifts uh of three of $300

091or more. Our policy actually says less than that, isn't it? 50, right? It's like $50. Um but the the legislative action and the U and the USFR says that we have to have the training uh for our entire staff. Uh one of the good news things is that for much of the training that we're required to do uh by AD or USFR or who whatever whatever agency requires us is that we work with a company um uh that will put a create or already has created little videos and so we don't have to spend meeting time with our staffs going over these things um that they you know there's a five minute video or a 10-minute video. Most of them are most of them are 10 minutes or less. M uh but at this point

092our employees have probably two hours of more than that. It's more than that of of annual trainings that they have to go through. Uh but it's nice that we can do it in the videos and they can do it even though they're not happy about doing it on their own time. They can do it on their own time and at their own pace as opposed to sitting in a room listening to the principal at them or Kate or Jen or me talking to them about, you know, thou shalt do these things. Mhm. Um uh so um the company's called Vector and they and they do that for you know they that's part that's their business so they do it for all kinds of schools. Yeah. We have the same thing at the college. We have

093these 13 videos that you know it's like wait a minute I watched this for 30 some years. It doesn't change. Yeah. Well except that they're required every year. Yeah. They're required. Um and so you can see any of those lists. Um we missed we missed posting minutes for one meeting uh within the time frame. Don't know why it was a glitch. Now he's Oh, it was a glitch. Over from Oh, yes. Dogs to diligent and I I didn't see that it wasn't there. Yep. So, she did her piece, but it didn't get posted. So, um um you know, so they caught it. Okay. Um and you can see the purchase orders. I'm pretty happy that there's was only one error out of 52. Woohoo. Uh that's a big that's a big change um uh over

094the years. So um uh and we just we start addressing these as soon as we get the list so that we don't we don't have the errors again. Kristen's back there chuckling because once in a while it's something that she has to do or doesn't do or something. She she's not on this list this time. So um not on. So yeah. So all of her stuff was was good. So, um, we're good. Yeah. Yeah. So, you know, but this is it does help if you know a little more about what some of these things mean. Um, uh, the big the big news though is that, um, these are all minored. And even though they get reported to the auditor general's office, uh, and to the AD, our audit reports go to the county, they go

095to the AD, they go to the auditor general's office. Um, and if there are any uh anything seriously serious flags, uh, then the attorney general's office uh, gets them. And, um, and you've seen in the news recently some folks in other districts who have, uh, been had charges filed against them by the AG's office, the attorney general's office, uh, because of violations, serious violations. So, um, I don't mind getting this little list. Yeah. So, any questions? Any further questions on this? Most of it just sounds like somebody's they're errors. Yeah. They're mistakes. Okay. And the um I was always curious about, you know, it says two out of 10, you know, so they pulled 10 of something. Um I was always curious how those 10 got decided. you know, did the auditors walk in and

096and go into one of the office and say, "Okay, give me 10." You know, no. A computer picks them in advance and we get a list so that our office, our business office people can pull all of those requested documents and have them ready for the auditors to see when they arrive. Um, but it it's done ran by random uh things by a computer. Any additional questions? Mm-m. Okay. Then I need a motion to approve the fiscal year 25 audit reports. I make a motion we approve the uh fiscal year 25 audit reports. I'll second the motion. All those in favor? I. Melinda Subrowski. I Fred Rushton. I Charlene Diaz. I Barbara Zarziki. I Sheila Bernett. Item 6.2 Two, intergovernmental agreements with Colorado River Union High School District Transportation. Yes, transportation administration and and purchasing.

097These are just renew basically renewals ones that we've had for years, right? Yes, they are. Yeah. Uh any changes in them? I didn't No, I didn't notice any. There no changes. No changes. Okay. Then I need Are there any questions about them? Then I need a motion to approve the intergovernmental agreements with Colorado River Union High School District School District. Madame President, I make a motion that we approve the inter intergovernmental agreements with Colorado River Union High School District as presented. I'll second that motion. All those in favor? I Melinda Sabraski. I Fred Rushton. I Charlene Diaz. I Barb Zerziki. I Sheila Barnett. Item 6.3, discussion and possible action to submit policy priorities for inclusion in Arizona school board association 2027 political agenda. I've been meeting with the political group. I don't know how to

098say this. Um, I'm disappointed in the ASBA lobbyists. This is just me personally. And the reason why I'm disappointed is that they are crap thinking that because next year might have we might have a Republican government governor that they are basically not being pushy because they don't want to I I guess the word is make waves. I don't have a clue why not they're why they're not doing it, but I'm really disappointed. Um, the only thing that they talked about in the last meeting, which was about an hour and 15 minutes, was a House bill that dealt with CEUs for um, governing boards, you know, and frankly, I I believe in CEUs. I think that that the only way to stay up todate with things is to go and be with other people or to

099talk with other people or to read a paper or to do something. So I don't have any problems with CEUs, but there were some other things on on the agenda that would have been more pertinent for me. And one of the ones was the one that you were writing letters about. um that's on the current that's on the current agenda as opposed to this which is what what they want to focus on for next year. But I hear what you're saying and you know I think that I would really like um I wish there was some way to get you guys all on the virtual meeting because I think you would learn some things about what's going on at ASBA and the lobbyist group and it's not that They're they're not they're not going to

100work because they are going to work but I think that they are not supporting us as much as they need to support us or support our kids. So anyway, that's where I'm at. I'm not sure um these are the recommendations that did come out of the committee. So I I think we should probably support them. But this is first reading. I would suggest you guys go to ASBA, contact a guy named Jimmy something. I can find his name or and then there's a um a woman that's involved too. and talk to them about, you know, just get on and send them an email and and they will respond to you and ask them what they're doing. And Carolyn's passed on to me a group of of bills that u current bills. Yeah. That ours is

101working on. And I would ask her for the same list. Look at them. talk to the people at ASBA and say maybe this pie in the sky thing that you're asking us to vote on is not exactly where we should be. Maybe we should be more concentrated on the individual House bills. Mhm. I that's my personal recommendation to you guys is that it's time to get involved and it doesn't matter whether we are we are not a partisan committee. So I'm not asking for that. I'm just asking for us to be aware that some of these bills that are coming out of Phoenix deal with Phoenix problems and Tucson Tucson problems and they leave the rural schools in the in the lurch. Mhm. So I would suggest that you get a hold of the two

102liaison, the two lobbyists from ASBA, write them up an email, ask them what bills they're working on and and and uh how you can help or just and they'll tell you, you know, to write letters and then say, "Okay, show me what you're doing about it." But I would suggest that and that's my discussion. I think part of the problem is we had such a strong lobbyist for so many years through ASBA and since he's left we just don't have the lobbyist strength that we used to have. No, I don't think we do. I think that that there's been a change, but I think there's been a u a style change at ASBA. Um anyway, that's 6 point. Yeah. Yeah. 6.4. It's first reading. Get some information on it. You guys get some information so

103you know what we're going to be discussing next time. And I'd be happy to share with you. Um the the things are moving very quickly in the in the legislature right now. Um you know, they've they're past crossover week even, which is when bills that have been have been approved on one side, either the House or the Senate, have crossed over to the other side. Um and and uh and I will tell you I try to keep you informed when I uh send in political statements to our uh representatives and our senator. Um uh but it was fast it was fast and furious there for two weeks. So I I didn't keep you informed on everything. Um uh but the the nice thing is that um there there was one bill um that I will

104tell you uh be the week before crossover uh it looked like it was going to pass uh and it was one that I didn't feel was in the best interest of our schools u not just Bullhead City School District but the schools in general and um and apparently a lot of other superintendents didn't either but it looked like it was going to pass handily. It ended up failing 33 to 22. Wow. Because uh because of the letters and things that were sent and uh ASA's lobbyists and ARSA's lobbyists and the other alphabet groups, but ASBA uh didn't take a stand on that particular bill and they aren't and I dis I was disappointed about that. They aren't taking a stand on a lot of bills. So, you know, and that's disappointing because um because of

105many of the things on that agenda you just looked at that you all helped approve um they've ignored, you know, and and not necessarily worked against, but just have not supported the things that um that the delegates said they wanted supported. Um and and I will tell you that there's a real sense of empowerment to know that a group in this case of the bill that I told you about that a group of superintendent made that much difference. Sending emails to our legislators made that much difference. Okay, to uh to def defeat that that bill that was really not good for public education in Arizona. Um, and right now we've we've all um um sent emails to our legislators in favor of one of the bills that they're looking at. Um, and I think that

106I think that one's going to, you know, fly through uh pretty easily. So, um, it's kind of it's kind of nice to feel that we have a voice, especially in rural Arizona. So, you want to push 6.3 to April. Excuse me. You want to push 6.3 to April? Um, I believe if we pushed if we put 6.3 on April's agenda, would you guys have enough time to at least go to ASBA and do an email? Yeah, we should. Yeah. Okay. Yes, please. And would you be kind enough to send us all a list of those bills that Okay, those are current bills. And what what's being asked now is for you all to identify the things you want ASBA to focus on for next legislative session for 2027. Okay. Got it. So starting with that,

107starting with that list of the current political agenda is a good place to start for you to look at that and say, "Okay, these are things we really do want ASBA to stay focused on next year." Um, or if there are other things that you want added, that's that's what you're looking at for that. It's kind of two things. What Melinda's asking you to do is make your voice heard right now that you feel that ASBA is not not standing up for our our schools. The other one is for you to think about what what items do you want them to focus on for next legislative session because a lot of that stuff that's on there for this year was stuff that we had from last year, too. And you know, it's like nothing's happened

108in the last couple of years. So, you know, it's been on there a couple years, some of that. Yeah. a couple three four years on some of that stuff. Well, and a good example is that one of the items on there is is uh all day kindergarten. That has been a that has been a belief for from ASBA for years and years and years. Um and um it there are either bills do not get introduced for that or um or they end up um uh you know either not getting heard in committee or they end up getting voted down in committee. Um, but your lo the lobbyists can have a lot to do with um, you know, with what happens with those bills. Um, I'm not I don't even think that all day kindergarten has

109even been discussed this year. Okay. Well, that's not ASBA's fault. You know, they didn't they didn't control that. They did know that if it came up that that the delegates said, "This is one we want you to push." Um, so, you know, in one way that's not a good example because if no bill was introduced about that, there's not much that lobbying could do to help that. Um, on the other hand, there are items on there that were part of bills or have been part of bills this year that could have been supported. And ASBA did support some of them or did oppose some of them because the delegates said, "This is not a good thing. Don't let this happen." Um, so, you know, it's it's it's kind of staying on top of what's going

110on. Um but for ASBA and for ASBA's lobbyists, they want to know in front, you know, they want to know before the session starts, okay, what are we as an organization going to really push? And uh and then of course then it means that we need them to push them as opposed to just not have not have much skin in the game, if you will. So it's just a it's actually two different things. What she's saying is two different things. But the thing is, you know, we have representatives from Bullhead from this area. Yes. That can actually submit bills. So, you know, maybe some of us should be getting good at writing bills and get somebody to at least submit it to committee. Chat GPT will tell us how to do it. That's right. Yeah,

111there you go. You could do that. Anyway, sorry. Sorry. I got on my soap opera or soap opera. Soap box. I'm having a soap opera that situation. Uh that was first reading. Just No, that's that was 6.3. Uh 6.3. We're not doing any action on that until next month. Uh 6.4 for ASBA recommendation to change policy de DIE audits and financial monitoring first reading. We talked about this in workshop. Um it was nothing more than just removing a date as far as I could figure out and I so you know read it again and see if there's any kind of discussion and we'll we'll talk about it next time. 6.5 use of insurance proceeds. This is interesting. Yeah, madame president and board members um uh Arizona financial um regulations USFR um allows us to use

112uh insurance proceeds. So if we file uh an insurance claim and then we get, you know, for something that's been broken or damaged or whatever, um and we get those proceeds. Okay. Well, we've probably already fixed or replaced or done whatever we needed to do with that uh with that situation, but then we get the insurance proceeds and they have to go into a separate budget. Okay, so remember a few minutes ago we were talking about budget 01. Okay, totally separate budget called insurance proceeds. Totally different fund 550 money goes in there. So right now we have about $22,000 in there. We can use them according to uh the law and USFR. We can use them to construct, acquire, improve, repair, or furnish school property. Well, we have some things that need to be repaired

113in our district that don't qualify for SFD. Okay. Or that I have not budgeted for in our in our capital budget. So, um, uh, USFR and the law says I just have to ask your permission to let me spend that money, uh, for, um, these kinds of things. So, I'm asking for your permission to let me spend that budget or the money in that budget, some of it, um, uh, for some replacements or repairs in our district that we either have not already budgeted for or uh, SFD will not pay for. Does everybody understand what this is all about? I'm glad that was explained to me because I thought, why are we talking about this? Um, so I need a motion to approve using the insurance proceeds to construct, acquire, improve, repair, or furnish school

114property. I'll make a motion that we use the um insurance proceeds. Is there a second? Second it. All those in favor? I Melinda Subski. I Fred Rushton. I Charlene Diaz. I Barb, I Sheila Barnett. Item 6.6. I've kind of kind of sad about this. Um, you want to explain it to us? Sure. Um, excuse me. Uh if you all recall last month I indicated to you uh and shared some data with you about um uh anticipated budget for next year and said at the time that I had already been meeting with uh leadership team and directors um uh to u try to determine some ways that we could cut um approximately a million dollars out of our M budget and um and cut some fund cut some planned funding out of capital um uh that

115is funded for us through the district uh additional assistance um and uh that I would be bringing a plan to you this month. Uh I have met three times. Uh we've had long meetings three times with the leadership team brainstorming and then discussing uh ways to uh cut a million dollars out of our M budget. Um and then uh I worked the numbers and that's one reason that I have this you know as my example to you for the entire M budget. uh and then met twice with the directors uh to talk about okay here here are some things we can do here's what uh here's what it does for us. Uh this was an unpleasant task. Okay. For years, we have had uh we've either had additional grant funding or we've had um you

116know the COVID money that we had um uh or we had um uh some cushion in the budget because uh I had to hold back money in case AEAL was not approved or whatever. Um, and if we needed to cut positions, we've been able in the past to do it to cut positions where people had either resigned or retired. Okay. Um, but cutting a million dollars from an $18 million budget is drastic. And so it's been a uh they've been uncomfortable and uh unpleasant conversations uh because because we needed to talk about programs, we needed to talk about services and we needed to talk about personnel. When you start talking about people who are part of your uh school family, it becomes very difficult. At the beginning, I said to the teams when we met,

117as difficult as it is, I need you to brainstorm where we can trim without hurting our kids and think not about individual people, not about the people in positions because as you know about 75% of our budget of our M budget is salaries and benefits. And there are some things that we simply can't change. you know, we we have to have electricity and water and sewer and telephones and those kinds of things. Um and and if we're running those uh if if we are expending money in those lines of the budget um really close to what you know, if we budget what's really close to what we actually spend, there's not much there to cut. So, uh uh it forces us to look at positions. Unfortunately, it means for this year uh that after many

118discussions um and conversations um that we need to cut 21 positions from our uh from our district. At least that's my recommendation. There were other al you know there are other ways that you can move these these chest pieces around or or or chucker pieces whatever you want to call them around. Uh my first consideration and the first consideration of those who were involved in these discussions was what can we do uh what what can we do to as much as possible maintain uh programs and services for students uh which are as close to the current year as possible balanced by retaining the employees who would be remaining. So um uh I shared with you last month uh our um our enrollment history. So I will remind you that uh in the last five years

119we have lost 19% of our enrollment. And our projections for the beginning of the school year in July is a reduction of another 5.2%. So as I said for the last five years and including the current year we were able to reduce positions without talking about specific people because we could we could u um uh eliminate positions through attrition. That's not the case this year. Now, I will tell you of the 22 positions that I'm recommending that we eliminate um eight of them uh are vacant right now. Okay. Eight of them. So, in terms of actual people that we uh that we talk to and and and care about and you know are part of our school district family, um that's 13 13 people. um 21 21 8 whatever it's 13 uh in the last

120oh 22 okay in the last uh since yesterday morning I have met with all 13 of those people uh to let them know that this was a proposal I was bringing to the board um they're family and I felt it was important that they hear about it from me directly um not through an email not seeing it on the board agenda or seeing it in the board minutes tomorrow um that they know that they know that they have done nothing wrong. They are employees that we want to keep but they are they're in a pos they are in positions um uh that um frankly if we put it bluntly that we cannot afford to keep next year. Okay. Um so uh to give you a little bit of the rationale for these uh keep in

121mind that um that enrollment drop and we are looking at two of our elementary schools being um uh considerably lower in enrollment than the sites um can uh can have. Um, and frankly in at the end of August, this coming August, when we look at our enrollment numbers at our various sites, we may we may have to start thinking about closing a school the following year. I don't want it to be there. None of us want it to be there. It's been there in the past in our district. Um, some of you were around when we closed Mountain View. um and um uh were around when uh we closed Coyote and repurposed it um because of these kinds of enrollment drops. Okay. So um uh the logic part of the logic um uh for some

122of these recommendations has to do uh with what we are required to teach. So, uh, those of you who've known me a long time know that I'm a a biblopile. I read all the time. I I love books and I love reading. The thought of not having librarians uh is offensive to me. However, there are state standards for music, art, and PE, and they must be taught. So if we do not have specialists teaching those things, then the classroom teacher would have to teach those, would have to add that to their daily uh roundup of things. Um that's asking a whole extra lot of of classroom teachers to be doing that. There are not state standards for librarians or for libraries. That doesn't mean we don't want those facilities, but in terms of having certified

123people in those positions. Um, uh, it makes it a little harder to justify that. at two of our sites, uh, middle school and junior high, they have not had librarians for several years, but they had in place of those CTE positions, so technology or um or yearbook um or student count, not student council, sorry, creative writing, uh, health and nutrition, um, um, culinary u things that are CTE kinds of things. And so essentially those sites traded a a librarian position for a CTE position. Okay. So to me those are all in the same category. And there are not CTE standards uh in Arizona that are required to be taught. There are CTE standards that are expected to be taught integrated into math, science, social studies, language arts. Okay. You hear the difference between required and

124expected. All right. So to me and to the to the other professionals who worked with me on this, the library CTE positions were kind of a cluster of positions. We already uh we already fund all of our art and all of our music positions through classroom site fund. So, it put us in a position then of thinking about moving some of our uh some of our PE positions over to classroom site fund. Um, but that's a lot of positions. And if we were to move we could move some of them or we you know if we moved all of them I'm sorry it would take up the entire uh classroom site fund budget and that's not the intention of classroom site fund. Classroom site fund is intended to uh most of it is intended to

125supplement teachers um pay and to be performance pay. And the original conditions for classroom site fund were 20% of classroom site fund was uh was to be used for um base um addition to base salary. 40% was intended to be for performance pay and or at least 40% and up to 40% could be used for administrative decisions for maintenance and operations. Okay? Meaning class class size reduction or paying for those special positions. Two years ago, the legislature took away those requirements for 20 4040, but our teachers and our classroom site fund uh uh committee um built the plan and I u u asked this year that actually we put two more positions in there. Um but I still tried to keep that original intent of it being 40% or less for the decision parts that

126I could make. So, um, uh, you you will notice that there is one librarian position on page two that would be moving over to classroom site fund that would take that position out of M, but it would allow us to keep that position. Well, why do I want to keep it at one site? Two of our elementary schools, Diamond Back and Sunrise, will have three classrooms at each grade level. For us to maintain a a planning time, a common prep time for those classrooms uh for those teachers at least three days a week. I need three specials. I need places for those three classrooms of students to go so those three teachers can meet together and do planning and do the things we want them to do. Okay. At the other three sites, we need

127four specials because we have four at least four classrooms at each grade level. Art, music, PE. And for those two sites, something that is the equivalent of library. So for Desert Valley, we have a librarian. Move that over to uh move that over to um classroom site fund. So, it takes it out of M, but it still allows us to have the four specials. For the middle school and the junior high who have not had librarians, um, they could either have keep a CTE position, so they had art, music, PE, and CTE, or have art, music, and two PE classes to give them their four. So, they had lots of input into this decision making. Okay. Uh uh Fox Creek is uh opting to keep us the CTE and have only one PE class. Middle

128school is opting to have keep two PE and have art and music. So there's equity across our our uh six our five schools in terms of having the appropriate number of specials for the enrollment at that site and the number of classrooms. Um and um so that those are the that's the thought process that went into all of those pieces in terms of where you see that we are giving up classroom teachers. So for instance, Desert Valley is giving up two classroom teachers. That's because they are going from five sections at two grade levels down to four. Okay? From five sections down to four. So that that's two positions. uh and it happens in that case that those two positions are vacant right now anyway. Um that helps us in terms of the way it

129used to be. Uh but in terms of what they need, you will notice also on on the second page where we've moved some positions from one site to another. That's not eliminating or adding any positions. It's moving them because we have the need for those programs at a different site. So we're trading that position from one site to another. Um uh and then every department every department is taking a hit. I can't just say we're eliminating teacher positions but gee we're not keeping uh that we're keeping all of the positions at the district or we're keeping all of the positions in transportation. So you see that uh we are eliminating four bus driver positions. Okay. Um fewer students, fewer buses needed. Okay. This would still leave us with a bus driver for each of our

130bus routes. Uh because we anticipate needing the same bus routes, maybe one less next year, but probably the same. and having two substitute drivers. Um, so that we have less likelihood of things like this year when we have to put out notice to parents at 6:30 in the morning that a bus route has been cancelled. We have not had enough people this year to have substitutes most of the time. Uh, and that's why we've had to cancel some of those routes. So, I want to make sure that we do have somebody who's available, that we have two somebody's available. Um and and they would still have tasks and they would still you know they would still have other things to do but when we needed them as a sub the other things that they are

131doing are set aside for that day so that they can drive bus. Um uh we have uh currently four people in uh the technology department. Dropped enrollment, fewer teachers, less equipment, less need for personnel. drop one computer position from four to three. Um, uh, one that was not on the table originally is the public information officer position. Um, u, Lance's position is a part-time position. Now, it's a 6625. Um, but he's decided to retire as you've already noticed in the consent agenda. And uh so that gives me an opportunity to eliminate a position um uh to put that on this list and help us with our budget. Um have I missed anybody? Oh uh the two uh Diamondback and Sunrise at um have one has anticipated enrollment of 350 for next year and the other

132300. One of the options uh recommended uh by uh in the brainstorming by the leadership team including the assistant principles was to combine uh have one assistant principal for the two ele those two elementaryaries. Is it preferable? No. Is it justified? Yes. Okay. Um uh crossing guard position. It's a halftime position. It's not a hugely expensive position, but when you're cutting a million dollars, every little bit helps. We have maybe five students who cross at that crossing on a daily basis. Pretty hard to justify that position for five kids. Okay. Um, uh, Life Academy has had two teachers and four parents for some time now. Um uh we want to keep the two teachers because we need a a general ed teacher and a sped teacher in there but have only two pairs u one

133general ed pair and one sped pair. So one of those uh general ed positions would go away. The other one would the one of the sped positions would have gone away except we anticipate even more preschool special needs students next year than we have this year. And you remember from last month the huge numbers that that um uh Kate talked about in our preschool. We anticipate more. We can accommodate those with at least to start the year with a parah an additional parah. So that's a transfer. That's just a transfer of a par position from life academy to preschool. So that's not a plus or a minus. It's a break even. um uh at district um we have people in our business office each of those people has uh responsibilities that USFR says only uh

134that they can't cross over that we can't have them sharing uh you know doing two two jobs. So it forced me to look at at our positions in the district. So, we have a secretarial position in the district office that I'm recommending is one of these positions to go away. Um, I think I've covered all of those. And then you also notice at the bottom of page one, um, you could you could have had this up this page, please, for the audience. Yeah. Um, I think people in the audience could pick up a copy in the back, but people in streaming might want to see it. And then at the bottom you see um okay so that list at the top where it's the the 20 plus positions um uh that will reduce uh our

135M budget by about $700,000. Okay. Then I have listed at the bottom other items uh that uh will will take uh cuts uh this the uh amount we pay for substitutes. We contract that out. Currently in that in that budget is u a teacher who's been uh who was retire who retired at uh at the end of last year and is back with us being paid through that contract. that teacher will be back with us on salary and so we can reduce that part of the uh substitute um substitute budget by that amount of money. Um our uh our contract with instructional empowerment um I'm reducing that by $91,000. Um uh that budget line uh it's 101,000 this year and and and that all went to IE. I'm reducing it by 91,000. I want to

136leave 10,000 in there, not for IE necessarily, but for if we need some professional development that we need to pay for um that we can't pay for maybe out of because, you know, we braid our budget. So, uh our grant budgets pay a lot of professional development. Uh but sometimes when Jen's working her magic, um you know, it gets to be, okay, I need $4,222. Um I need to have a little I need to have a little cushion there to help out to finish some of those things. Currently we pay leadership addendums. So we pay for team leads um you know like grade level leaders at every site. Um, one of the recommendations from uh from the leadership team and the and the um uh directors was um a whole lot of what the leadership

137team uh the leadership people do is during the school day when they're having those meetings and u uh during the school day. And so the recommendation was to eliminate those addendums for uh team leads. I'm recommending that we eliminate all except two at each site. And those two being the TAT team leader. So the TAT team is the group of people who review whether uh who review students who are having trouble in school and um and their committee members vary. But we need the one leader, the one person who coordinates all of that and then uh the tech the technology um uh rep at each campus because they do the initial uh uh troubleshooting when any of our technology is not working at our sites. So that would reduce uh that would reduce our budget

138by about $95,000. Okay. Um and then district committees, we have some that you that are required by law. Meet and confer is required by law. The wellness committee is required by law. Um and uh the curriculum committee is required. I'm recommending that we uh that we discontinue the grading committee and the um district staff events committee that we added a couple of years ago uh as one of our frankly as one of our things to improve uh staff morale and those kinds of things. Uh but those are not required committees. Uh so we would have some savings there. Okay. So, uh, this little group here at the bottom, the additional cuts would save us about $350,000. So, these these cuts um uh would cut our budget by a million18,000. That hits my target of a

139million dollars for dropping for uh reducing the budget. These were not easy decisions. Um but we tried to make them on with logic and with consideration of maintaining our programs for our students. So um uh and ma and maintaining things that we have to have legally and without thinking about the individuals in those positions as we talked about it uh and and made this this plan was not even finalized until 4:00 on Wednesday afternoon. Been working on it for three months to get it to get it um uh where I felt I could justify the things that I'm recommending to you. in the effort to be completely transparent. Um, uh, on the P second page, oh, I also missed the other item that was part of those additional cuts. Um, uh, we're cutting supplies for,

140uh, in facilities and transportation. So, that's part of that $350,000. So, literally every department, every site is taking a hit. Okay. Then you see some proposed changes in funding. Uh this is where we're moving some folks from one fund uh from maintenance uh from M uh to other funds or into um uh and um it's factored into that million uh change. Um so I already told you about moving the one APA from Life Academy over to preschool um because we're going to need another person and we're going to need another adult. Keep in mind in preschool by law uh by uh no sorry it's not by law by uh by lensure rules we can only have a certain number of students per adult. Okay. And um and so if we have another parah in one

141of those rooms then we can accommodate more students without necessarily having to have another teacher. when the year starts and we actually see how many kids are coming, I may have to come back to you and say we need to add a preschool teacher. Okay. Um and and I'll have to figure out how to make it work in the budget. But we also know that if that's the case, we will get some additional weighted funding uh because we get additional waiting we ging waiting for special needs kids. Okay. Um Okay. Um, as I told you, we're we have a couple of positions we're transferring. So, we are transferring uh a special ed teacher from Desert Valley to Diamondback and we're transferring one from Fox Creek to the middle school. That neither increases nor decreases our

142budget. It's just us putting people in the right places. Um, and then I already said to you, the librarian at Desert Valley and the CTE person at Fox Creek, I will I intend to move those salaries over into classroom site fund. So that removes those salaries and benefits from M, but we get to keep the positions. And then um strangely enough, our enrollment at every single grade level is down except the current fourth grade that's going into fifth grade. That one's up. Okay. And we currently have eight fifth grade classrooms with the increase in the number of students moving from fourth grade to fifth grade. Right now, they're all okay at the three at the three elementary sites because of the way it breaks down by number of sections, but when we put them all

143together and move them to the middle school, uh we really uh could could use two more teachers. However, we're only putting in one. Those classes will be a little bigger than they are right now. They're not going to be huge. They're going to run around 25 um uh 25 26 uh which is not horrible for fifth and sixth grade or fifth grade. Uh but we did that because um you'll see four counselor positions in this list to add into M probably temporarily. Jen has filed our request, our application for the state competitive safety grant funding that pays for our school resource officer at Fox Creek and pays for four counselor positions. It is a competitive grant, okay? Which means there will be more applications from school districts in the state for positions than there is

144money. We c and and it's a threeyear it's a three-year cycle. We're at the end of the three-year cycle. We have people in the We have counselors in those four positions. I know you know how difficult it is to find counselors. We will not know whether we have been approved for that grant until the middle of May. We put out contracts the week after spring break. If I don't offer contracts to those folks, we will lose them. Now, the thought is, and I understand everybody's thought is, well, okay, Stuart, you presented RIFF letters to 13 employees. Why are we not figuring out a way to keep those positions? Because those are valuable employees to us. Also the thing is I don't have even a hope for funding to cover those positions. I have hope for

145funding to cover for these four counselors so I don't lose the individuals put them in the budget in this main budget M right now we have pretty good sense that we will receive that funding but not 100% I don't have 100% guarantee that we will get it okay so this is a a temporary hold I will tell you that the principles and the directors all gave up something else to keep these positions to keep the counselor positions. Every one of them did so that we could be assured to have those counselors for next year. Other considerations you can see on the other page and you might want to bring that up, Cass. Yes. None of this is easy and it's all fit together. It's like a puzzle. Uh or it's like dominoes. you make one

146decision and other design others fall. So I want you to know that the other considerations many of the other considerations I've listed here for you. One of the things that I could have proposed to you is that we no longer fund uh insurance at 100% for our employees for our full-time employees. Okay. This board has historically insisted that we continue to fund uh 100% of insurance premiums for our full-time employees. That's two and a4 million. Okay, I honor that and I agree with it because we have to think about how to keep the people in the positions that we keep. Okay. The second thing that factored into this is based on information I've gotten from the trust and the alliance, we anticipate a 10% increase in property and liability insurance. That's $45,000. Okay. We will

147be right at a half million in liability and property insurance and workers comp for the next year. We anticipate a 5% increase in utilities costs. Okay, that 5% would be $67,750. So that's money I have to put back in here. Okay, that I can't take out. I have to put it back in. Um, and then for me, a whole lot of things have to do with retention of our folks. We're always concerned about recruitment, but we also have to be concerned about retention. We have to acknowledge that the people who are the positions that remain and the people who are in them, we want to do everything we can to keep those people. So, um uh initially um we would have uh we would do step raises based on the salary schedules that you approved

148uh in January. Secondly, I wanted to keep honor that original plan in classroom site fund to keep it at 20 to keep it at as close to 20440 as possible. Okay? And you can see that in that 40% that's for performance pay that's $826,000 anticipated for next year. Okay? which works out to, as I recall, just about $6,000 in performance pay available per per teacher. That's in the ballpark of what we've paid out as performance pay for the last two years. If I move one more teacher over there, it reduces that amount by another $520 per person, which would start to make our existing people a little upset. I'm recommending that we retain the longevity stipens that we put in place um three years ago, I think three or four years ago uh as a

149way of retaining retaining employees, excuse me, and that cost us about um 83,000 a year. I'm I'm requesting that we leave uh keep the sped stipens that you approved earlier this year uh for sped teachers who have lots of extra paperwork and those things. That's 38,000. We pay uh cell phone stipens to about 20 people. I think it's about 20 people uh rather uh who work throughout the district rather than have a second cell phone and for a number of years we did that in this district. That is a royal pain to have to carry two cell phones or to purchase and maintain radios, two-way radios. So it it's lots less expensive for us to just pay a cell phone stipen. That's 325. We have a number of folks who uh district level employees who

150travel around the district almost daily using their own personal vehicles. And so uh we uh we have uh travel stipens. Uh that's 15,000 600. We uh have gym memberships available for how many? About 90. about 90 employees uh as as a well part of a wellness program and that costs us about 26,000 a year. Uh and we currently pay um uh teachers to cover classes when we don't have substitutes. Um and that's costing us about 70,000 a year. These are all places where we could cut make some cuts. But I'm recommending that we not so that we honor the employees who are remaining with us. There are planned cuts in capital outlay uh which could in uh could at because you know the capital outlay budget 610 and the O1 budget are the only two

151where I can move money back and forth. Okay. So, um, uh, we intend some cuts in the capital, uh, so that we've got a cushion over there in case we need to move it over. Um, and then, uh, but I have to leave some things in there because we never know what's going to break, what's going to fail, and that can't be covered by SFD. Uh, so I have to leave some money in there. We just have to, we have to have some repair money. But the other part of uh capital that I didn't put in here um or that I did put I'm sorry well I put part of it under the the next to last bullet u we ha there's software that we have to have we have to have visions uh to

152run our business office we have to have synergy to uh to have run our student information system but we are looking at at um uh less expensive versions of some of our other software programs. So every every part of our district, every part of our various budgets are looking at taking a hit to balance this out across uh across the budget. Um another thought crossed my mind and it went away. Uh so that that's in a nutshell the rationale and the thought processes of the last three months to bring you this proposal. Have the people that you talked to been um offered different positions maybe that are open at this time? Yes. So, if you recall last month, I uh I presented to you um a regulation and an exhibit for both professional and support

153personnel for how to handle RIFF. And in that regulation are the procedures we use. First of all, if we had and we're not such a big district, so if we had multiple position, if we had multiple people in the same kind of position throughout the district, that we would have a way that is as objective as possible to to select which one of those which one of those individuals would get the riff letter. It didn't it didn't really affect anybody in in in ultimately. But when I met with those folks yesterday, I was already saying to them, here are some positions that are currently open. They are positions that are not going away or they are positions where we anticipate a resignation that you are qualified for. We want you as an employee to stay,

154just not in this position. So, we've already started that. Um, uh, you all received an email today from or yesterday, excuse me, from one of the Rift employees saying, you know, would you please figure out a way so that I can stay here? Um, that was already handled this morning. It's already handled. So for each of them we are actively looking and they get first first opportunity at any position that is open for which they're qualified. Okay. So, uh, I anticipate fairly soon after break, um, that, um, at least a third of those folks that I had to give letters to will have, uh, will have a job for next year with us. Okay, that's a guess. That's an estimate. Um, but as as people decide whether they're going to sign contracts or sign work

155agreements and actually plan to come back, some folks will decide not to. That will open positions for these people to move into and they automatically have first choice. So, I'll give you an example that's already been that's already uh in the works. So remember, we're we're we're reducing from two assistant principles to one. We have a vacancy in the assistant principal position at at the middle school. One of those two people will go into that position. The other one will have the split position. Okay. So, uh uh those kinds of things have have also played into um these recommendations. Now on here I've noticed that there's no place that you've mentioned with with Mark leaving that his positions opened and stuff. The position is still open um because we need a director of facilities. That

156person supervises um uh four district maintenance people, three landscapers, and 15 custodians. So, we we we need somebody in that position. The good news is that the fact that that position is open right now and we're not paying a salary contributes to the carryover money into the next budget. Okay. Um that is an open position. If any of these other folks were qualified, they'd have first dibs on that job. Good question. Thank you. And I noticed there's uh no no coaches being cut. Instructional coaches are not paid out of M. They're paid out of grants. Out of what? Out of grants. Oh, okay. So, for instance, we have uh we have I don't know 12 or 15 uh title one pair of professionals. Okay. You see in here pair of professionals, but they are ones

157paid out of M. We have uh we pro we have I think about 20 special ed paras. You don't see any special ed para positions cut here. That's paid out of M. Okay. And it's because we can't afford to give up those positions because of those numbers students to adults. Right. Okay. We aren't even looking at any of Jen may be coming back later by saying you know and saying our title one funding is cut. we're going to need to cut x number of say title one pairs um and but the same with our coaches and the same with those kinds of positions. So that's an excellent question uh Barb because it's clarification for people who don't know how we you know how we divide or how our different positions are paid for. You've hit

158every other department but you haven't hit the school board. I know we don't get paid, but we do have a certain amount of travel and expense money. We do. Should we be giving up a piece of that because everybody else is giving up some? I know it's probably compared to the rest of the budget very minimal, but I mean it's only fair that if they're getting everything that's in in the budget that we give up to. Sure. Well, I will tell you, okay, I will answer that in a second. I will tell you that um one of the things that annoys me about because you mentioned this earlier about um uh community people, parents, politicians, whomever talking about the administrative costs for school districts. One of the items that falls in administration are those liability

159and property uh insurance. Okay. of of the budget that is that encompasses you as a board. Um, Cass and me. Okay? Because that's one that's one of those lines or one of those that has two numbers and then zeros, but now we have other numbers in there. Okay? So there's half a million dollars and of course it goes up every year, right? Um, and uh, and so they go, "Well, your administrative costs just keep going up and keep going up." Well, almost that entire budget is that $500,000. Um, uh, you know. Okay. Uh but in terms of what you guys have, um it's about 20,000 for travel and and uh but part of that is also your dues, the aba dues. I'm certainly not going to recommend that we not stay a member of ASBA.

160Okay. So, uh expenses that you all for for travel and for uh conferences less than 10,000. So, I appreciate your uh I appreciate your offer, but I would not recommend that we cut them. The better informed that you all are, the better decisions you make for our district. When did you say contracts and um agreements come out? They will come out the week after spring break. They cannot come out before March 15th. Um and um and we needed this all to be done before we started doing that. Eileen will be working on contracts and work agreements next week and we will get them out um on the first day back from from spring break. And then employees have 15 days to respond uh to those offers. If I may, Dr. Stewart board. I can't speak

161for anybody else, but um I want to thank you for the investment that you've made in trying to come up with this solution to the problem that we have, just not enough funding for the school district. Um I'm no finance expert or anything like that. I'm not really good at budgeting. But from what I do know and what I have been able to learn while I've been here, I think this is an outstanding effort on your part and I want to thank you and commend you for doing this. It's probably it's the second most difficult thing I've had to do in my entire career. We can see that Let's say we board. I I I've got something to say here. Um, this is coming come to me as sort of a shock. Okay. And I'm

162not good at making decisions in shock mode. Um, this is a if a big if, right? Mhm. If we tabled this, gave us a little bit of time to digest it and then had a special board meeting, say next Wednesday, early morning or what whenever time we would have sometime next week to approve it. Would that would there be anybody who could not do that? I'm occupied out of state most of next week. Most next week you're out of state and Monday and Tuesday I'm double. Could you phone in? I could phone in. Yeah, I'm three hour time difference, but could phone in. Yeah, I'd have to phone. What do What do you think? What are you talking midm morning like? Whatever morning whatever morning we would have, you know, but we need to get

163it done so that she Dr. Stewart can finish her job. Can we do it after like say 10 o'clock? I have an appointment at 9:15. So, well, I just made up Wednesday. Would Tuesday be better for you? Would Thursday be better for you? Wednesday would be best for me. I believe the 17th. Yeah, Tuesday. I I think that um I honestly don't know how I would I don't know if there's much approach. and and come up with any kind of other ideas or thoughts. I mean, obviously, Dr. Stewart has spent three months developing this through blood, sweat, and tears. Um, and I'm I'm not quite sure that postponing the decision that obviously is going to have to be made. Uh, I'm not sure that postponing the decision is going to really change anything. Um, I

164could be wrong. Been wrong before. I remember once I thought I was wrong and I really wasn't. But seriously, I don't I don't really know that postponing is going to change anything. Do you? Honestly, the only thing I can think of is that we now have this meeting out in the public and that somebody from the public might come through with a million8 $18,000, you know, and I'm donation a donation. Um, no, I'm being facitious when I say that, but you know, there might be something that somebody says in the community in the next four days or three days that would give us a whole new light on the situation. I agree with you, Fred. This is it's got to be made. The decision has to be made and this right now looks like the

165best recourse and Dr. Stewart has spent hours on it and days and months. And I'm just wondering that because we haven't had really a whole bunch of community input. I just wondering that if there's two more days of the public knowing I don't know. I don't know. That's certainly a good point. Give it would give the public an opportunity. Um I honestly I hadn't considered that. So that's I think that's a very good point. Um whether or not they come up with a suggestion, probably not. But you know, it's sort of the same vote as getting a million8 by donation from somebody. So what day are you proposing? I'm Charlene says Tuesday. I don't care. I can do Wednesday if it's a little bit later in the morning, you know, like late morning. Barb, you're

166you could phone in, right? Because I know you're going to be out of town, too. Yeah, I'm going to be out of state, too. So, I I could do Monday Monday or Thursday. Tuesday and Wednesday both are kind of unless it was Wednesday afternoon around after 1:00. I could do that. Or Tuesday in the afternoon, I could do that. But the my mornings, Tuesday and Wednesday, are kind of already spoken for. Well, how the rest of you guys feel? Does anybody want to table this for two days or three days? I think it's a good idea that hopefully there's somebody out there that heard something that maybe they can chime in. I mean, I think it would be good to do that. Um, I'm hoping there's somebody out there that has some ideas. Barbara, you

167want to chime in? Yeah. I unfortunately we've been here before. I can remember there were many years back in the 90s that we didn't even get step raises because of the way things were and stuff. And I I'm I'm looking at that 40% classroom site fund for performance pay. I hate to do it to the teachers, but that's $826,000. That would be almost take care of everything and people wouldn't be losing jobs over it. Well, and okay, just remember that that can only apply to teachers. So, I understand what you're saying, but but remember then it it can only apply to these positions that that are teachers. Mhm. Okay. I just want you to remember that because Yeah. But then Okay. But then that would because most of these were teaching positions, weren't they? Is

168a parah a teacher? No. Crossing guards. Yeah, it's not very many teachers at all. Three, four, five, three, four, five, six, seven, seven, eight. Eight. I count eight. Nine, 10, 11. H. Okay. So, half of them are teaching positions, you know, and 826,000 will not cover that. Okay. I mean, just so you know, because I I did work those numbers. Yeah. Yeah, because I mean I I like I said, you know, you know how I pushed every year for raises and stuff and I'd be the first that wanted to take any money from any of the employees and stuff, but if there was some way that we, you know, that we could do it so that the employees wouldn't lose because, you know, losing the jobs just is some of the I will say that

169some of the um some of those teacher positions are vacant already. So eliminating those positions, those are not, for example, the two positions at Desert Valley. We don't need those positions. Okay? So it saves us money in the M budget, but it's but they're it would they would go away anyway. Yeah. Okay. So we really can't say 11. Uh, I will tell you that one of the ways that I worked it was because I try to make it make some logical sense. So, I did work the numbers of what happens if if we moved the all of the P PE positions over to classroom site fund, it would wipe out that 40%. It would be more than that. Um, and um, uh, we'd barely cover the 2,000 on base. Now, it's not that we can't

170do that. Yeah. Um but that's not the intent of that law. Okay. So, you know, Yeah. I mean, and and you all can direct me to do that. I mean, that's, you know, that's your job as the board. Um to do those kinds of things. Um uh or to rework this to to do to take more than the 40%. You know, if you want if you want to advise me to do that. Okay. And then we also have all those other things that I indicated on this page that were considerations, you know. So there are things on there that you could you could say, okay, let's um uh just example, uh let's let's eliminate the longevity stipens. Okay, so there's, you know, there's a a teacher and a half or two classified positions. Yeah. or

171those kinds of things. So, I mean, I shared these thoughts with you so you would know there are other places in the budget that could be played with. Okay. It's not nearly going to make much of a dent into anything though. Those aren't other than a health insurance. That's the big Yeah. Other than that, I mean, the others are 20, 30. Yeah. You know, they're not huge numbers. Well, Sheila, and you're right, but the truth is, and one reason I brought this tonight to show you is where you see all the yellow, those are things because I literally go through this every single line when I build a budget. Okay. Okay. So when we need to make cuts, so for instance, the middle of last school year when I needed to make some cuts and

172bring you all a revised budget recommendation, um I moved money around. And I will tell you, I call it nickel and dimming because sometimes you need to move 500 from this place to this place or a thousand from this place to this place or eliminate a thousand here and a thousand there. And so you're right, these numbers don't look big by themselves. But the truth is they add up, right? Okay. And and I wanted you to know that I wasn't just thinking these things that I was thinking about all kinds of other things as options as well. Okay. Um uh and they are options for you as a board. Not just for me as my proposal, but for you as a board. And I didn't want to come to this meeting and to talk about

173these things and make you think that there was no place else in the budget that we could make cuts. There are places. Okay. This proposal reflects my values and the values that I think the board has had and the district has had um uh for the seven years that I've been here. But that does not mean that there aren't some other tough choices that need to be made. What is the last date? the last day for you to for you to decide as a board for us to say yes or no or to whatever um in terms of a legal sense. Yeah. U April 15, well before April 15th because employees have to be notified by April 15th if they're not being hired. Um uh we cannot issue contracts and work agreements before March 15.

174So you've got a window in there. Okay. You have a window in there. Obviously I can't give out work agreements and contracts until we decide what the you know what the whole thing is going to look like. Those those are the only restrictions. So, just just kind of thinking here and playing with my little calculator on my phone, the first three line items in this this sheet here are are pretty much non-negotiable. Those things are going to be expenses that we have to deal with, right? You mean the insurance premiums and the the insurance, the property and liability insurance and workers comp, the 5% increase in utilities. So, the second and third one are probably non-negotiable. The first one about is is a board uh you know I mean there are districts that pay no

175insurance. Okay. All right. So I mean that is that is one something that is do I recommend that? No, you know but it is it is an option for you. Okay. So what would happen and I just was doing round numbers going to the recognition of continuing employees dropping that 120 to 60 there'd still be something dropping site fund for base pay from 415 to maybe 215. So there's something there for them. the performance pay reducing that maybe by I don't know 300 maybe I don't know I I know that there's going to be impacts to the to the uh employees but just those three things I was thinking about there add up to about $700,000. Okay. And one thing I I need to mention excuse me that I need to mention relative to the

176classroom site fund. Uhhuh. We do that is a required committee and we have that it's not paid for out of M excuse me which is why you've not seen it on this list that way. However, whatever plan that committee comes up with must be approved by 70% of the teachers in the district. Okay. Okay. So, um that's out. Yeah. I truthfully I mean if you know and I should have said that up to you up front. Okay. So those two bullets are pretty iffy. Yeah. And I was just Yes. You know, my my initial response to what Melinda proposed was like I really don't see that there isn't any kind of an advantage, but um maybe Melinda's on the right track. Maybe her her uh feeling of well let's let's consider this and talk about

177it sure has merit. So I'm kind of and truthfully Fred things things like when you said uh for the one initially no change in base rates but retaining step okay half a step as opposed to a step that's an option that's an option you all can consider um uh uh changing the amounts of money for the longevity stipens because we have fiveyear 10year and 15year stipens you all could Hey, let's reduce that total by, you know, that 83,000 by 50% and then I have to figure out how to break that down to be, you know, to be equitable for the folks who've earned those stipens or to bring to you a plan that's different than what it currently is. Or you can say, you know, okay, well, we, you know, we really would like to

178continue those special ed stipens right now. We can't afford it. Those are options that you all have. Um, and you know, a piece here and a piece there and a piece here, um, as Barb pointed out, uh, add up. And so having some time to think about it is not unreasonable. So we need to figure out when everybody could meet again. Look at next Friday. Do we have a time on next Friday? You'll still be out of town on Friday, right? I'm out of town Friday. Well, I have to leave Friday at noon. But we did it Friday early morning. Yeah. Caroline, how about you? I will be in town Friday until noon. Okay. Friday the 20th. Is that what you're looking at? I'm looking at Yeah. Friday the 20th. Would that be too late

179for you? Nope. So I come back. I could do if we do morning. Yeah, I could do So I'm sorry, Charlene. I wasn't listening. I could do Friday. You can do Friday. Friday morning. 8:00. 8:30. That would get you out of town, right? And you wouldn't. You'd still be in town. Uh I get back Thursday afternoon, leave Friday at noon again. So, yes, I will be in town until noon on Friday. Would you be willing to come over here and have a meeting? Or if you want to do Thursday evening evening because I can be back in town Thursday evening. No, not for me. Not with a three-hour time difference. Oh, yeah. Yeah. Yeah, that's right. You'll be back east. So, at 8:00 on Friday, that would still be an okay time for you, wouldn't

180it? Yeah. I can step out of training. That's not a problem. 12:00 in the morning. That's not good. Hm. Oh, no. You guys are the It would be you guys that would be up early. Yeah. Yeah. It should be a fairly short meeting. Yeah. Whatever you guys decide on on Wednesday, Thursday, Friday, I can probably muster and I can provide you with some more detailed information about u uh I can provide you with some more detailed information. Okay. So Friday. Okay. For instance, which of these positions are currently vacant? Yes. That would be good for you to know which positions are currently vacant. Yeah. And which ones can move to another position might be helpful as well. Yeah. Um Okay, Cassie. So, is it a motion to table or is it a motion? It's a

181motion to table until Friday at 8:30 in the morning or 8 o'clock in the morning. Well, you can say until your next meeting and then you deal with your meeting at the end. All right, Madam President, I make a motion that we table this measure until uh our next meeting. Do I have a second? I second it. All those in favor? I'm Melinda Sabroski. I Fred Rushton. I Charlene Diaz. I Barb Zerziki. I Sheila Bernett. Okay. Is it 8 or 8:30? No, they haven't set it yet. We haven't set a time yet. They haven't set a time. Um, would it be appropriate to set the time right now? Yeah. Later when you're doing future meetings. Yeah. Okay. Thank you guys. I I really feel better about that. Thank you. So, what time are we doing

182this? And we can always just hope that somebody in the community has a free million bucks that they would like to supply to us. We'll see what happens. Never know. She's got to wait until the future meetings. Wait till the future meetings on the agenda. Future meetings on the agenda and then she sets the time. Is this um Okay, we're at 6.7. I have my calendar open. Which one of these is your the last one? And you can table it if you want. Can we table that? Yes, you can. The second one is Well, except in our in our Oh, no. Is it law that has to be I didn't check that. Okay. Let's do let's do um 6.7. Okay. And then we can consider the other. We when we come back out when we

183come back next month. No, no. When we come back out the second executive session. All right. Okay. Because it's getting this one we have to do. I know. And this one we have to do. Okay. Item 6.7 convenient to executive session to discuss a personnel matter pursuant to ARS 38431.03A1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body except that with the exception of salary discussions, an officer, appointee, or employee may demand that the discussion or consideration occur in a public meeting. Do I have a motion to move into executive session? Mr. President, I move that we convene into executive session. Is there a second? Second. All those in favor? I Melinda Sabraski. I Fred Rushton. I Charlene Diaz.

184I Barb Zerziki. I Sheila Bernett. Okay. Hey, hey, hey. Heat. Heat. N. Heat. Heat. N. Heat. Heat. Heat. Heat. Heat. N. Hey, hey, hey. Heat. Heat. N. Heat. Heat. Heat. Heat. Heat. Heat. Heat. Heat. Heat. Quick me up when it's over. When it's over, I need a motion to return to um regular session. Madame President, I move that we return to executive sess or I'm sorry, regular session. I'll second that motion. All those in favor? I Meinda Subski. I Fred Rushton. I Charlene Diaz. Hi, Barb Zarsiki. I Sheila Bernett. Item 8.2 action resulting from the consideration request for resignation of Nicole Hart. Madame President, I move that uh we accept the request for resignation from Miss Hart. Is there a second? I second it. All those in favor? I Meinda Sabroski. I Fred Rushton. I

185Charlene Diaz. I Barb Zerziki. I Sheila Bernett. Madame President, point of order. Um uh for the next item um uh if you choose if you wanted to you could table this and uh until your April meeting. Till the April meeting you can. Yes. Okay. As long as the April meeting is before the 15th. I believe I believe it will be. It'll be on the 9th. I hope so. Yeah. It's the 9th. Yeah. Because Yeah. I get it. I I finally just I move that we uh table item 8.3 executive session actually it's 9.1 well no it's 8.3 and then is it okay don't Oh yeah because we'd be moving into executive session I make a motion and that we table 8.3 until our April meeting. All those in Whoops. Second. All those in favor? I

186Meinda Sabraski. I Fred Rushton. I Charlene Andas. I repres Bernett. Thank you, Carolyn. And it's really through 10.1. So it's 8.3 through 10 through 10.1. Yeah. But that's okay. If you do 8.3, you've got it covered. Either way, it's.3 is good. Um, so we're moving on to 11.1 future topics. I think we've got a lot of enough of future topics. Yeah. Yeah, there's a lot. Got enough to talk about. Yeah. Anybody have any future topics? Not right now. Okay. 11.2 upcoming board events. Kindergarten registration expo. Are we going to be produc in the expo? Absolutely. Okay. April 9th is the next governing board meeting. Okay. Retiring PIO officer over the Is there anything on here that we should be aware of to actually attend that you'd like to see us? See if any of the

187chamber mixers or ribbon cutings or the annual winter visitors expo. We're not going to have a a table or a booth. We haven't for a couple of years, but if anybody wants to go and smoo and just spend any time and get any ideas, you're certainly more than welcome to do that. There's no admission. Um, it's back at the chamber auditorium after a few years at the fieldhouse and a few years at Mojave. Um, so it's relatively convenient. um kids expo um in a couple of weekends um big Kuanas event. We will have three tables there. You're certainly all welcome to come and take a look not only at what we are going to be doing but what other community organizations are going to be doing as well. Um trying to think I would love

188to be there but I can't. I already have my own booth can't be there. And of course the U although it doesn't directly involve us um the U community um forms for the MCC uh presidential candidates I think will be good for anybody who's interested in in education in this community. I already plan on being being there on the 24th, I believe it is. As do I. What What day is this? It's two days. There are four candidates. And so there are four times that they're meeting one time with each of the four candidates. It's either Wednesday and Thursday or Tuesday and Wednesday, right? And like 11:00 to 11:45 and then like four to four to four. Yeah. 26th and 27th of Oh, nope. Sorry. That's not right. I have. When is it, Lance? I've

189got it. I just literally I do, too. It's on my calendar. The 25th. So, I think it must be the 24th and 25th. I'm pretty sure that's what it was. Tuesday and Wednesday. Yeah. 24th and 25th. Yeah. And you don't even have them on here of March or April. March. March. Yeah. And they're going to all three campuses is my understanding. You have the interviews and deliberations on the 26th and 27th. I have Yeah, those I have those down just because it's governing board. It's on the 24th and 25th for the public four pe the four candidates. Two on on the 24th and two on the 25th. Okay. I can't make it. Okay. Okay. Well, thank you, Lance. Thank you for your service. Yes. We're going to miss you. Well, we're putting a collar on

190him that zaps when he hits the uh city limit sign. So, he can't leave the city like the dog collar. He's only going to have We need to decide about a time on Yeah. Friday. So, Lance has to get a thing out, right? Um the next regular board meeting is on April 9th, 2026 and uh doors will open at 5. We have a a workshop at 5:30. Regular meetings at 6:00 p.m. But we need another meeting in there on the 20th. Yeah, I think that's Yeah, March Friday, March 20th. On March 20th. Um, that's February. So, what time you think? 8:30. 8 or 8:30. Okay. Is this room open at 8:30 on that? 8:30. We'll make sure it is. What time? 8:30. 8:30. Okay. on the 20th, right? Yep. Okay. Cassie, will you help uh

191help Sheila with call in number or whatever? All that stuff. Um I hate to do this. Okay, never mind. I need a motion to adjourn this meeting. I make a motion we adjourn the meeting. I'll second the motion. All those in favor? I Melinda Sabraski. I Fred Rushton. I Charlene Diaz. I barziki. I Sheila Bernett. There you go.