001Anyway, I'm Chief Burgers with Harlem Rosco. Um, every year we hold a golf play day and all the proceeds we get from that go back to the schools uh that are in our district. Uh, probably over the past 10 years we've donated about $180,000 uh between the schools, between computers and things like that. This year we decided we do something a little bit different and we're going to supply uh Hill with stop the bleed kits. Okay. We hope to God that we never have to use them, but if we do, um they will be prepared to uh you know assist until we get there and everyone else gets there. So um I know we have been doing some training with the schools uh down at Harlem what couple weeks ago roughly. So we're going to
002present these to Prairie Hill and we're also going to send staff up here to train the trainers to uh use these kits. So, um I'll be in contact to get that all set up. But just want to present this to you, uh the schools. Um I do have all of them at the station. I'll bring them up tomorrow or Friday, whatever. You can drop them up tomorrow. Tomorrow we'll bring them up tomorrow. But uh on behalf of Harlem Rosco, I'd like to just kind of present uh Beg with uh 30 of the kits or 35 whatever is in that box of stop the bleed kits. Thank you. Thank you. So, thank you. Um, like I told all the other schools, I appreciate the working relationship we have with all of our schools. It it is
003absolutely fantastic when you find a partnership like we have with all of our schools. So, we hope we're just as good as partner as you are with us. So, absolutely. Okay. Thank you guys. I appreciate it. Thanks for having me. Sorry for the delay. That's okay. Thank you. Take care. Is this who we're waiting for? Just made it. I do it now. Yeah. Okay. All right. I'm going to call to order uh the Prair Hill Community School District number 133 meeting up there because you know changes tonight. Okay. It was called to order by me. Uh, and now we're declaring as present and we're going to do roll call here. Anderson here. [Music] Mr. Kelly here. Stand for the allegiance. I pledge allegiance to the flag of the United States of America and to the
004republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, we're doing a new board member seating. Yes. So, at the last board meeting, um Lori Dixon resigned. She's taking a spot as a teacher at Prairie Hill Elementary School. So board conducted interviews and they chose Jeff Lewis. So Jeff, if you want to come up, we're going to do your oath. We'll swear you in and then you get to have a seat. You bet. All right. Whenever you're ready, you go right ahead. You want me, sir? Yeah. I, Jeff Lewis, affirm that I will faithfully discharge the duties of the office of member of the board of education of the Pur Hill School District in accordance with the Constitution of the United States, the Constitution of the State of
005Illinois, and the laws of the state of Illinois to the best of my ability. I affirm that I shall respect taxpayer interests by serving as a faithful protector of the school district's assets. I shall encourage and respect the free expression of opinion by my fellow board members and others who seek a hearing before the board. while respecting the privacy of students and employees. I shall recognize that a board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public board meeting. I shall abide by the majority decisions of the board while retaining the right to seek changes in such decisions through ethical and constructive channels. As part of the board of education, I I shall accept the responsibility for my role in the equitable
006and quality education of every student in the school district. I shall foster with the board extensive participation of the community, formulate goals, define outcomes, and set the course for Prairie Hill School District. I shall assist in establishing a structure and an environment designed to ensure all students have the opportunity to attain their maximum potential through a sound organizational framework. I shall strive to ensure a con a continuous assessment of student achievement and all conditions affecting the education of our children in compliance with state law. I shall serve as education's key advocate on behalf of students and our schools to advance the vision for the Prairie Hill School District. and I shall strive to work together with the district superintendent to lead the school district toward fulfilling the vision the board has created, fostering excellence for
007every student in the areas of academic skills, knowledge, citizenship, and personal development. That was a long one. Good job. We will now begin the public comment section of our agenda. The board asks that all speakers adhere to the following rules. Number one, please limit comments to five minutes. Number two, to conserve time. The board president reserves the right to shorten public comment and or requires single representative to speak on behalf of those with the same topic. Number three, while the board welcomes comment, speaker should not expect an immediate response or enter into a dialogue with the board during the meeting. If follow-up was requested or deemed to be necessary, the board president, superintendent, or designate will individually reach out to the speaker. Number four, speakers must conduct themselves at all times with respect and civility
008toward others and otherwise abide by board policy 8:30, visitors to and conduct on school property. And number five, speakers are asked not to make comments regarding specific concerns related to specific district employees or students during public comment. If a speaker wishes to make a comment about specific districts or students, he or she is asked to notify the superintendent prior to board meeting and the board will consider if the speaker's comments can be made in an alternative. Uh and first signed up is Tammy Chney. Where should I stay? Okay. Um bear with me. I am speaking for Tasha Hutchkins who worked at Prairie Hill School in the kitchen and she's so emotional about the topic she has asked me to speak for her. So, my name is Tammy Tyranny. I was a sub in the kitchen
009this past school year. Okay. Good evening. My name is Tasha Putchkins and I worked at a Prairie Hill school for eight years as a cafeteria worker. I showed up every day. I worked hard. I did what was asked of me. But on May 30th, 2025, the last day of school, I was fired. I asked the kitchen director three different times why I was being let go. and all she would tell me was that they were going in a different direction. When I got home and read the bottom of my review, I was shocked and hurt. The kitchen director director had written that I thought lies. I am not a liar and deception and that I let other employees tell me what to do. None of this was true. I was never written up, never warned,
010and always did my job. I felt like it was a setup. I believe the kitchen director pushed me out so a friend of hers could take my position and now she has. The kitchen director was rarely at Prairie Hill. She would stop in for five minutes and leave. I believe the kitchen direct. Oh, wait. The kitchen director was rarely ever at Prairie Hill. She would stop in for five minutes and leave. How could she barely review our work when she truly never saw what we went through or how hard we worked. She just listened to other people and what they told her. On March 10th, the Willoughbrook kitchen manager came to help us prepare for up for an upcoming audit. Instead of supporting us, she came in criticizing everything we did, even though we were
011doing things exactly the way the kitchen director told us to. I stood up and told her I didn't like how she was treating us and that she was acting like a bully. She acted like she could say and do anything because her husband is on the board. The very next day, things got worse. Jan was so upset, who was one of my co-workers, she got up and walked out. I also reported to the kitchen director that the maintenance manager was out on the playground telling staff and teachers that Stephanie was present and I were getting fired and he knew a whole month before we did. That is completely unprofessional. The kitchen director said she talked to the superintendent since the ma maintenance manager was told not to say anything. But my question is why did
012he even know in the first place? He doesn't work in the kitchen. Last year I got a 4.8 on my review. This year I got a 3.2. My work ethic didn't change. only the way I was treated. My c-orker Stephanie sent multiple complaints to the superintendent and never received a response. On fitness day, May 16th, 2025, we served grilled hot dogs. The leftovers were kept over the weekend and we were told to serve them again on Monday. As a mother, I would never serve my own children that sat the food that sat in the fridge that long. I refused and threw it away. I have a picture of the hot dogs for reference. Another time we were told to cook Bosco sticks at 140° even though the box clearly says they needed to be cooked
013at to 165 to be safe. I brought this up to the kitchen director and she told me I was wrong. One day when the Willoughbrook kitchen manager was helping at Prairie Hill, I caught her twice giving the wrong food to gluten-free students. I was working the register with a line of kids and I had to rush over to stop it before they ate. Students and families pay too much for kids to be served unsafe or poor quality food. Even a second cereal breakfast costs $4. That is not great. There were many days when just Stephanie and I had to run the entire kitchen with no help. The kitchen director never stepped in, not even once. And one time, Rick, the custodian, helped us for a few minutes. The maintenance manager saw it and called the
014kitchen director and five minutes later she came in and yelled at us saying Rick couldn't help because he didn't have a food handlers cart. But subs helped all the time without one, myself included. I was always told that as long as someone on site was certified, which I am, were okay. I'm not speaking for myself. I'm speaking for others who have been mistreated or pushed out. Stephanie, who's present, uh, sent multiple complaints and got no response. Jan was so fed up with the treatment, she walked out after being disrespected. Lindsay, who left after being mistreated. Ashley, who quit after speaking up about old food being served and was treated horribly for it. There is a clear pattern here. Favoritism, gossip, poor leadership, and unfood or unsafe food practices. The kids were always my first concern,
015and I saw that every time I sucked. They loved us. I knew every student who came through that lunch line by name. I worked so fast they had to have more time. Made sure my team understood the kids came first always. I showed up every day because I cared. I took pride in making sure the food was safe and good. Even when we were short staffed, even when we were ignored or disrespected, I love my job. I cared about the students and we deserve better. We all did. Thank you. doesn't matter. We can now we can wait until later. It's up to you. Okay. So, I am this is doesn't this is not like extremely organized this piece of paper, but I'm will give you a little more information. So, um Jackie asked me to
016come and talk about um two different club things that I have worked one that I'd like to do and one that I happened to be that um I've been interested in getting a stipen for. Um so I'll talk about Broadway club first because it's on the front. So, um, the whole intention of Broadway Club as like here we do a full musical. Um, and we used to do one every year. Um, and then I kind of switched to trying to do one every other year postco um, for a number of reasons. Um, one of them being just like a change in um, just like the structure of like how things like we're working like with the extracurriculars, but also you know change students behavior. But then also um I started a family and I had
017a baby in 2022 um which very much changed my time availability. Um so my intention was to start this Broadway club and do a full production every other year with the Broadway club intermittently. Um so I want to talk a little bit more about it. So I I proposed it I think in 2020 December 2023 but I don't think it was fully understood. So I wanted to go a little bit into it. Um so basically my idea is that I want to do something in the interim that is less time um consuming for me personally as you know we're a small district I am not just a director I'm music director I'm tech person I am construction person I'm painting person of costumes if you come in my room I'm sewing between February and April
018it's like it's a lot um thankfully this it was great this year that I had more parent volunteers step up Gina being one of them which was great um and helped me with like the corelling of students part um but just because it's like you know I think Lind who was here in my position for 25 years before me, you know, she her kids were already like 8th grade and higher by the time she came in. So, it's just a little bit of a different situation. Um, so the idea is that in these off years, because I think that they posted the job for the full production last year and nobody took it. So, then the kids end up ended up getting nothing. Um, so the idea is that it's going to be more of
019a um a showcase. So, instead of meeting four days a week or three days a week, we meet once a week. And the idea is teaching the students um the skills needed to be in a successful production because there's a lot of skills that they just don't know and it's not their fault. It's just because they've never been taught. And I truly believe the best way to teach is let the kids take the reigns which is what the idea is with this. So the idea is that we're going to focus on a different theater topic every week um based off of like just different skills that they can have such as being quiet backstage behavior other things. And then this is just a this is just a first draft so to think just so you
020know. Um and then focusing on a different topic while also learning a Broadway review which there is a really cool compilation of Disney um Broadway music that I was going to do the couple in a couple of years ago which I'd like to do again. It's about a 15inute um uh compilation of things. So the kids are still going to have the opportunity to sing, to act, to perform. But then the other side of this is I'd also like to highlight the eighth graders just because I feel bad not having them have a show their eighth grade year. it was very very hard for me to tell them that the eighth graders a few years ago were not getting one. Um so then the second part of it would be highlighting the eighth graders they
021can do small group performances, solo performances, things like that. So they get their time to shine. And then the final part of it is the students are going to be running workshops. So they would basically be doing a cycle of like four different activities where the people who come to support family members and friends and whoever else will be split up and they will the students will be running different things. And I and in my head I have it a seven minute thing. So it's like a seven minute um uh tour of the stage. I'm going to have the students run it. They're going to talk about the history of like why things are the way that they are. They're going to talk about all the parts and then three different theater games. So once
022they go to the tour then they'll like cycle through and they'll do I have night at the museum which is one that kids know and then in another room will be pass another room will be one word story. And this is like obviously going to be flexible but the idea is that the kids are guiding it. They take more ownership of the program. they gain a bunch of skills and then when we come to the full productions in the following year they're more prepared and they're not kind of caught like in this like how do I even be a part of this? So that's the intention. Then they also get something they're taking those leadership roles and also like it's it's more like you know I'd love to have another child in the future and
023it would be great to be able to like do it in a year where like we didn't have the full production because I came back and did the full production after I had my daughter and it was like it was a lot. So, um, that's the intention. I fully intend to go back to doing full productions every year in the future. I can't tell you when that will be, but I'd really like to go back to doing it. And I I hate the idea that they if they post the job and no one takes it, then the kids get nothing because that's the full that's the intention. So, yeah. And I have no idea as far as like um it would go as far as like stipens. I told Jackie that I would do it
024for free last year. Um, but you know, it'd be great. I don't know what the starting thing is for clubs, but um it's it's still a work in progress, but I do have a plan for all of it. Like I could put it on tomorrow if I needed to, but it's still kind of in the works. So I wanted to throw that out there because this would be a non-production year because we just did Mean Girls in May, April. So that was the first thing. So this would be for this upcoming year. Yes. Yeah. 25 26 26 56. Yes. And it would be like the same timeline. start in like end of February, go through the end of April. And I could either do it like I could make it like, you know, no cost
025to do it, which is a total option, or I could do what I do now, which I take $20, they get a shirt, and then we get a cast party, which I'd like to do that because they enjoy that aspect. So, it could be it be very low cost for the students as well. All I'd have to do is pay for the rights, which I do anyway for music uh music classes. So, yeah. And I don't know if I can I know hopefully that was clear. If I can answer any questions, let me know. And I can I can also send this to you or send you other things I have. And if you have any questions, you can shoot me an email. Um, but I'd love to get that going. It was really excited
026about it a couple years ago. So, I still am. But how many students did you have for musical? Uh, 56 including crew. So, and I could also have a crew for this, too, because I could still have people running lights, running I like I've made it because when Melinda used to do it, her husband ran, which was awesome. It's great because she had that built-in sound person. I don't have that. So, I'm like kind of I teach students how to do it. Um, and it's great, but it's just a little, you know, extra stuff. Yeah, I can still do improve for this as well. And I also like to open up to fifth grade instead of just 678. And I'll just say when we were at um music at parks whatever um No, it's still
027No, it's okay. I was just going to throw out there when we were at music in the parks um where we had the band and the choir and majority I would say of the kids who were there were also in the musical and we talked about this club and they begged like especially the ones that were going into eighth grade something to do. Yeah. And I just I truly think like the couple years ago when I first brought it to Jackie I just think it was misunderstood. I don't think that it was like in a situation of like oh we don't want that. I think it was just misunderstood and that's totally understandable. But then I felt horrible for those five eighth graders. I had five eighth graders that year and like I was like,
028"I'm sorry guys. I promised we tried to do something and now they got nothing." And it it was very sad. So um yeah, that's the intention. Yeah. So in that every other year that you do the musical status, it is. Yes. So this just makes it the same. Yeah. It's significantly less time. So, I wouldn't I mean I wouldn't say no to the full It's significantly less time. Like I mean, depends on what you do with it, too. Well, could be a lot. Well, and it's you know, it's one of those things. I want it to be more of like a teaching like a situation. Like I said, like have the kids take it. It's just it's the whole idea is just still providing something, giving them the opportunity to perform while taking a couple
029not a couple, taking a lot of the pressure off of me. And thankfully this year I've been really lucky. I had a great colleague that directed it with me. That hasn't always been the case over the past few years. So it's kind of things are coming back into play where it's like things are actually stable, which is wonderful. And I'm like crossing my fingers, nobody moves because it's like it's it's it's really really good. Um it's just one of those situations where it's like, like I said, I'd love to time having another child where I'm not, you know, either nine months pregnant putting on a musical because you know what it's like. You're up on ladders and running everywhere and up all night. So, um, but that's my intention. Like I said, I'd love to
030I mean, I would even say like I don't want to give like a an absolute, but it's like within the next eight, nine, 10 years, I'd love to go back to doing full shows every year. Get to that. And because Linda used to do a play in the interim years, but there hasn't been as much interest, which is but it's I there could be interest in the future with the theater class. Kids have been much more interested in acting, which is great. Um, but I can fulfill some of that theater as well. You teach the theater? I do. Yes. It's not like there's another No, it's it's great. Yeah, it's it was really fun this year. They I mean it was it was a blast. I talked sixth, seventh, and eighth grade and they all
031seem to like it. Surprised what some of them would do. It was cool. Yeah. And I get to do it again this year. So, right. So, yeah. So, that is that. Um, and then the other thing, this will be shorter for sure. Um um I've been reaching out a little bit over the past few years. I started a club in 2020 called W Green Carrollers um which was a before school um ensemble that I just kind of it was a volunteer type thing. Kids could come and join it. Um we would meet once a week starting in October for a short time because I taught them. I between 12 and 15 Christmas carols because I get a lot of offers to like hey come bring some kids to sing at this but I don't want
032to like you know take like this year my concert choir is going to have 50 kids. So I don't want to take my group of 50 kids out into like the world. So, this was like a volunteer thing. I take them out to the community. Um, and basically what I was looking for for this was a stage. I don't know what that would look like. I have no idea, but I've been doing it for five years. Um, and it's been successful. Um, we're already full for performances next year, but I'd also like to expand it. The kids begged me every year. Let's go caroling in neighborhoods. And I'd love to do that. And it's like, what's our schedule? I mean, we already have three performances scheduled for next year. We perform at the tree lighting
033in Rockton. We're the only group that performs at that, which I'm super excited about. And they always rave like, "Oh my gosh, come back next year." Um, and then we perform uh with uh Kelly Freeland. She puts on this hometown holiday thing. Um, and all the schools do that. Um, and then we perform here at the school. Um, and we also performed at a a pair professionals home last year uh as a kind of like a community outreach thing. She was having a party for the administrator. So, uh, Woodward and we went did that and that was super fun and it was it was a great it was a great thing way to give back to the community. So, um, again it's not a it's not a huge time commitment as far as rehearsals, but
034the performances you know what December's like. I mean, doing three in December on on top of what else I do is kind of a lot. So, I'm just kind of looking for whatever that would look like as far as like a club site. And I, like I said, I have no idea what that would be. But just to give you an idea what it was. It's been really fun. I've had between 20 and 30 kids. There's no cost. It's just fun thing we do. It seemed to like Thank you. Cool. Thank you. You too. I need um need of approval for the May regular meeting minutes committee meeting minutes June bills of $499,74 June single of $520,440 and June treasurers report the student activity I'll make a motion to approve. Second. Oh, yes. Sorry. Yes.
035Anderson. Yes. Yes. You can ask. Okay. I'll abstain. Okay. And then we have uh administrator reports from Mr. Carter who will also be speaking hand this time soon. Thank you. Um the year ended strong and it came quickly. Our perseverance assembly went really well. It's the last day of school. We also honored Mrs. Wyatt for persevering through 26 years of service to the district. We presented her with an honorary banner that's going to be displayed in our gym. Our summer maintenance projects are underway. Um Jimmy and his crew um have been working non-stop at both buildings. Um we have staff moving at PHS and we have four new staff incoming. Um they're already starting to move in and staffs who are changing rooms are already making their rooms their own. They did not I encourage
036them to take a break after the year was out, but they won't take a break. They want to keep going and thank them for all their hard work. Um already the first two weeks of June, I don't know if any of you saw the large number of sheriff vehicles and police vehicles at Prairie Hill. Uh we had eight days of full day first responder training. Um they cycled through the they did a class the same class eight times but with an average of 15 to 20 participants. Um, I popped in and out of several of those sessions, but on the 9th, my crisis team and I did sit through their entire morning session with them to actually get the training that they were giving the officers. We received really good feedback with our current evacuation
037and crisis plan. Uh, some tweaks that we're going to do. Um, my crisis team is going to meet in August to set up um our go bags and put these stop kits in there among other things. Okay. Um, last week the admin team went to um, a training from the group called I love you guys. It is a um, now it's a it's an American company, but it's being used internationally now as far as vocabulary and procedures and it's really kind of simplified um, way of doing all the drills calling them. You know, we used to do like hard lockdown, soft lockdown and it just kind of got too confusing. So, we're going to be working next year um the crisis team and I working with the school as well as communicating with the families
038what the new vocab will be. Lockdown still there. I think we've got old secure, lockdown, shelter in place and evacuate. So, it's just this is what we're doing. So, it's kind of it's not there's no ambiguity there. Um also, a couple weeks ago, uh the Mnt went to the symposium down in Rockford. It was put on by the ROE. Uh it was a great uh training where there were a lot of different breakout sessions and we all kind of tag teamed. One of the things I got from that was Michael Bonner was um the keynote in the morning. Um he works at the Ron Clark Academy. I don't know if you knew or know of Ron Clark, but he was a very engaging speaker. Um, and it really kind of seemed like that theme of
039self-care and perseverance and what what we were trying to end the year on is just kind of the trend right now just in general with education. So, a lot of the SE sessions were applicable not only just from a educator leader standpoint, but also things that teachers can think about and how we can help our students with, you know, just mindfulness and managing emotions. So, it was a it was a good day. Um, our school schedule, the PHS school schedule is structurally set for next year. Um, the board approved of the full-time lab position. And with that, um, working with the specialist team, we're going to be moving from a 5-day to a 10-day schedule. Um, that change was made in, um, May. Uh, it was great discussion. What ended up happening was we were
040going to do technology lessons with half the school for nine weeks and then the other half would get it the next nine weeks and the team was like well why don't we just do everybody gets it within a twoe period and then just keep rotating so they're all on the same page in the school and like let's go with it. So they got it to work. Very excited. And that also will work the same way for SEAL. The original plan was you get nine weeks, half the school get nine weeks of uh technology classes and the other half would get nine weeks of SEAL. Well, it's not really applicable. Everybody's kind of doing it at the same time and it worked out just fine. Special shout out to the specialist team. We started this process
041in December of tweaking and looking at that specialist schedule and they really took the reigns and and got it to work. So really excited about our new specialist schedule starting in August. Uh staffing. Uh right now I'm in need of a full-time PE parah um and one classroom parah for the upcoming school year. So not too bad. If you know anybody, let me know. And also I do have a long-term sub starting the school year. Um I'm in need of that for about the first six to eight weeks. So again, if you know anybody uh please send them my way. Um the admin team we met uh last week talking about some back to school and SIP day events and schedules. They're being planned and coordinated. Uh teachers and families will receive that information um
042when we come back in August. And just as a final thing for me, I want to thank um the board, the students, the teachers and staff, and the admin team, all the admin team for their support for my first year here at Prairie Hill. Um it's been a wonderful year getting to know and work with the student, staff, and community, and looking forward to seeing everybody in August. So, thank you. I'm switching gears. Um Mrs. Thompson uh needed to attend to a family matter, so I offered to um speak on her behalf um for the middle school. Also had a very busy uh month. We closed out the they closed out the 2425 school year and started preparing for the next school year. They're excited to continue with a similar schedule for the upcoming year.
043Fifth graders will still have a study hall with one elective period. The sixth through eighth graders will still have two elective periods, but we have tweaked the schedule slightly to make sure that RTI is available for math and reading at every level. Additionally, we have the availability to offer support for reteing, reassessments, and support for students who may struggle with executive functioning skills like organization and homework completion. On a personal note, my middle schooler at home struggles with that, so that's actually very exciting. So, good job. Um, student uh, scheduling for next school year is well underway. She'd like to shout out Erica and Chris for plowing through all the state reports, scheduling students, balancing classes, and managing all the behind the scenes uh, and the needs that make the schedule such a success every
044year to talk to her about her tongue twisting to cheer. She sure did. We'll be ready to be ready to roll that out in August when the time comes. Um, as I had mentioned, she reports as well, the summer maintenance is well underway. Uh, she'd like to thank Jimmy and all his crew for the work that they put in for making the middle school look fresh and clean every school year. Uh, Mr. Rys, Mrs. Keller, and Mrs. Delanto hosted another fabulous year of adventure camp. Approximately 70 students came back to the middle school to make crafts, play games, hike, explore creeks, and more. And it was a great time for all. I appreciate all those staff members getting these students outside for good old traditional fun. And last but not least, as you may know,
045we have found teachers for science, Mr. Brad Brown, is up for approval tonight. And for PE, Tyler Zimmerman was approved last month. And we're still currently looking for a nurse and a long-term ELA sub for Mrs. Meyers. So, a couple of ones at the middle school. However, almost fully staffed for the start of the school year. So, those are the building reports. Thank you for all of that. Any questions? Mention that they don't have to sit here. Yeah, you're welcome to stay. You also don't have I know you have a little All right. As far as my stuff is concerned, um we talked about the joint annual conference at the committee of the whole you sent stuff out that yet. Yeah. Okay. So that that will be coming out. So watch your inboxes for that.
046Um Jeff, if you don't know the joy conference is in Chicago in November. Uh it's a schoolboard conference where there's a ton of different sessions that you can learn about a lot of different things. Um typically we've gone kind of an every other yearish. Uh but it's really good for new board members. So, we'll get the information to you and if you can make it, great. And if not, get it. It's really busy time of year. So, um, so Nikki, I'll get that information out here shortly. Uh, just a reminder that we're going to have to, um, renew our e-learning plan. So, I'll be sending out information to families here within the next week or so. Um, and we'll look to approve that at July. That is that's up every three years. So, we're up
047for this upcoming school year, next two years after that. uh reminder that we need to settle on a schoolboard calendar tonight and what that looks like. I think it sounded like at the committee the whole that everybody was pretty much set on keeping the the Wednesday and the Wednesday, but we'll make sure that that's a thing and then we can get that approved sent out later on. Uh benning approval. Uh just a reminder, we are uh looking to approve benning for this upcoming year and the next year. Uh Kyle actually came yesterday to do some prefield work. Uh so chatted with him. Everything looks good to go as of right now. So uh really excited to continue that partnership. Uh we'll be doing a budget amendment presentation here in a little bit. Um that just
048to show you where we are at and uh the state requires that if you go over what your predicted budget was, then you just have to do a budget amendment hearing. So uh that'll be pretty straightforward, but we'll do that here shortly. Um let's see. We have several action items on the board agenda that I'm sure you've already seen that are just they're pretty typical for a June board meeting. Uh treasurer, banks, uh people that can sign off on financial statements, that sort of thing. So, um and then obviously with Haley there, uh we will look to uh see if that's something that uh board is willing to approve those two things for a second position uh or if that needs to be tabled for a later conversation. Uh although I think she did a
049great job of explaining all of those things. And that's about all I have for open questions. Excuse me. So subitt in finance. Does Tina actually present anything or we just do motion? Yeah. Um well you already talked about money. Um we this is for our two weeks ago. Um the budget amendment we talked about administrative and non raises will be in close session. um bond presentation. The bond will be ending in two years and Lewis come and give a presentation of the upcoming meetings to give us some different options about keeping the funding flowing. Do we have a motion to approve Benning as the auditors for the district for the 25 26 26 27 school years? A second. Anderson. Yes. Yes. Stain. Yes, please. And then a screen share for me. It's right ready right
050there. Can you see? Really exciting. It's just not a good spot for that shared Okay. So, this is uh very similar to what I had sent or uh presented on in the fall last year. Um but as I said, if we go over at law, we're supposed to uh give a presentation on that. Well, not give presation, but just have a budget hearing and then kind of go over why why that would have happened. Come on. There we go. Okay. Uh, so what I did on the left there is I just put the expect expected expenditure um for the different fund balances that we have. So originally thought to be 7,834,529. Uh, as you can see the instruction support services cost equal to 7.4 there and then other units $348,000. That's a special Wnebago County
051special education cooperative and alternative schools if students need um maybe some more help in a bunch different areas uh that the Winnebago County co-op cannot necessarily provide for. Uh so the actual expenditure uh we were at 787 7,892,999. Um so we were 58,470 over budget there. Uh a lot of that I believe is attributed to um our insurance costs. Uh when I did the budget, if you remember, we used to have it on school year and now we have it on calendar year. Um so this is like one of the first years trying to predict what that's going to look like come December. We've had some pretty tough years as far as insurance and increases. I based it upon 15% and it actually came back at 17.5%. So that attributed to quite a bit of
052the increase there. Uh as well as um we've had to hire a couple extra paras. but throughout the district uh during the course of the year for students that qualified qualified for an individualized education plan or IEP or students that have moved in. So, uh that's where that $58,000 is attributed to. If you take a look at operations and maintenance, um 790,813 was expected, 800, 989, so 10,176. And a lot of that's based just upon uh little overage in salaries and projects that we had going on throughout the course of the school year. uh debt service. That's our bond payment. So that stayed the same obviously. Uh that's what we're expected to pay every year. That's what we get or hope to get from our tax levy. First student was a little over 4945 to
053506 646. So a difference of 12,146. So, uh, probably attributed to field trips, um, maybe some extra athletic, uh, events that we've had since we're starting to finally really get back into the swing of things and getting some different things going, um, with the other school districts in the area. So, not a huge overage there, but definitely an overage, although your original uh, IMRF social security, this one's 269 to 455. Uh, with actual was 296131, so that's 26,676. And um a lot of that is attributed to again pair professionals that were added that they uh can we contribute to their IMRF on behalf of the district. Uh so that was the addition there. Um and those were employees that were added based upon student dean. Capital projects, no surprise there. Working project or working cash,
054no surprise there. And torque, we typically don't live levy for that. So that's stayed at zero. And then the final uh one is fire prevention and safety. So, we levied for that 10,165. We ended up spending 54,313. And if you remember, we spent a chunk of that that 404,148 on the secure attack locks for all of the doors in the uh in both buildings for the lockdown. Did we ever get the band and choir room lock fixed? I believe so. I haven't double checked that, but they had a drill hole. The musical. It was not. No, I'm pretty sure they got that done towards the end of the year, but let me double check that. The door, the handles were like way further in than typical. So, I think they were going to drill, put
055a plate on to make it look nice, and then that way they were able to put it right in the jam instead of buying a brand new door for Yeah. $1,000 or whatever they cost. Was there a reason why the door handles was an unknown expenditure? Um, it wasn't an unknown. It was something that I talked to the board about of moving funds from uh fire prevention and safety to O and M. Okay. Um so it it was it was an additional expense that we've had kind of a big push here the last couple years on. You know, obviously Craig talked about safety and whatnot. The Secure Tech locks are something that Haniga has and we went took a look at them I think about a year and a half ago. Um, and we made
056the decision as a district to spend the 40 grand or whatever it was to put those on every single door just because it's a one button push locks locks the door like a dead bolt. That that door has it on there though. So if you want to take a look at it when the during the meeting so like that big difference in $44,000 moved somewhere else, right? Yep. Yep. I think we actually used fund balances and then moved it over. Um I'd have to take a look back but yeah. So that's what that's attributed to. Yep. And then just a quick overview here. It's kind of small, so I apologize for that, but I wanted to get it all on one page there. So you can see the differences that I um went through for
057the budget. And then so the actual overage for all of those fund balances was 151,616 from what we originally budgeted. So does anybody have any questions about any of that? I should be able to get a better handle on. I'll probably budget higher for insurance just because we've been we've been pretty unfortunate lately unfortunately. So serious motion to approve the 2024 2025 amended budget. I'll make a motion to approve. Yes, Mr. Kelly. Yes. Yep. stay. I just Yep. So, if you want to roll them off and if people have questions about them, please feel free to ask. But we have to approve a treasurer. We have to approve banks. We have to approve people to sign off on financial statements. And we have to have a bond for our district treasurer every year. So this
058I just different. So I just read the recommendation and then somebody says recommendation to appoint is it Relle Rachel as PHS treasurer for the 2526 school year. Second. Yes. Anderson. Yes. Mr. Kelly. Yes. Recommendation to approve first midbay and northwest bank as payest banks of operation. Second. Yes. Anderson. Yes. Stay. Recommendation to designate Clint Sizzik and Tina Anderson is the persons to review, accept, and sign off on financial statements. Make a motion. We'll need to approve. Okay. We'll move second. Yes. recommendation to approve the purchase of 1,394,457 sh fund for the district treasury. And it doesn't actually cost that much. That's just that's the coverage. Yes, that's the coverage. Second. Sorry. Sorry. And then yes. Yeah. Yes. Abstain onto education transation. See, is there anything for education transport? Yeah. No, it's listed there and it's
059listed below. what we talked about in how uh policy Mr. color. So, we have our final reading from the What was it? Press usually comes in March. It's a little late this year. Um, did anyone have any questions about all the policies listed there? I want to read off all those functions. And so do we just make a motion to approve? Okay. Um motion to approve the press final reading and fiveyear review. Who that's okay I'll motion to approve it. So move to do that. You can do it. Do whatever you want. go. Uh, this usually been roll. Yeah. Anderson. Yeah. Yes. Um, we had they wanted our purchasing records from 314 to current. We had public info access. They wanted the school and district level administrator contact list. And then Rockford's son wanted a
060list of all of our graduates in the past five school years, including their years, names, hometowns, and genders, which um we basically denied that one because we go take three They're like building a database of Yeah, like that's kind of what it seems like. I'm pretty sure this Owen Wang is AI or we still have to treat it like a a foyer because Owen Wang is also sent to a bunch of different districts throughout the entire state of Illinois. So, he's a very busy man. Okay, we'll go into executive session to discuss appointment, employment, compensation, discipline, performance for dismissal of specific according to ILCS 122 C1. Okay. Motion to go into close. Second. There we go. Yes. Mr. Lulu. Yes.