001[Music] foreign [Music] thank you [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] foreign [Music] [Applause] [Music] [Applause] [Music] somewhere [Applause] [Music] [Applause] [Music] I'm calling this a special meeting for for the Bullhead City Board on Thursday June 22nd 2023 at 6 30 pm roll call present Melinda zabroski Charlene Diaz here Fred Rushton here Barbara zarzicki here Sheila Barnett here we're all here would you guys stand in place to say the Pledge with me please for all thank you I don't see anybody device so I no I can avoid that yeah you can skip it we need to sign in the back if you guys need to sign in the back all three of you um I need a motion to adopt the agenda please I make a motion we adopt the agenda I'll suck at that
002all those in favor I'm Melinda sabraski aye Charlene Diaz aye Fred Rushton hi Barb zarzicki hi Sheila Burnett we have a consent agenda it's windy to have accepted too we need to have it first and second on this first did you guys all get uh get to look at this you've already signed the vouchers for it yeah all right I need a motion to accept it I'll make a motion accept the consent agenda as approved as presented okay is there a second I second it all those in favor I'm Melinda sabraski hi Charlene Diaz aye Fred Rushton hi Barbara zarzicki aye Sheila Burnett item 3.1 um superintendent Madam president and board members uh I sent out to you last week and actually only got one response but so I figured it must have been okay
003no we're just no word is good don't think I got it and the response you didn't get it I send it the next day uh-oh well did you get a chance to look at it on the agenda as part of the agenda because it's I didn't get that either oh did you go to word docs did you go into board docs shoot no oh I did the same thing I'm going to Melinda I said I'm not getting anything she goes did you go into board I didn't think to do it for today that's okay you're forgiven well why don't you go it's a first reading anyway so a couple tours three seconds and yeah read the red stuff that's the rest of it's all the same and the response I did get because when I
004sent it was I sent Fred's suggestion because he sent it to them maybe I didn't send it to you the next day it might have been another day later but Fred sent me a suggestions which I always appreciate and um and I sent both of those so you all could consider both uh he was the only one who responded and said I like yours better so that's why this is the one on the agenda yeah that's fine so in the in Cassie oh everybody's still yeah no um we're going to still meet in July they'll set goals right oh yeah absolutely oh yeah we're going to follow up on several things I mean the strategic planning and the whatever but I've been tied up in budget and then we've had some it's been this has
005been a we've had some strange things this week so yeah I noticed that and that one that came out you didn't get that email yeah got that one today yeah okay so this is the first reading so we really don't take anything unless you had changes this would be when you could make changes I think it's everything we talked about yeah I tried yeah it looks good it looks good item 3.2 offer new child care coordinator a contract we've got this lady under contract you're not going to do it for nothing Michelle we thought you were gonna out of the goodness of your heart come over and help us yeah I know it is somehow this got left off the uh the higher list at the regular meeting we don't quite know how um but
006you all had approved it the position and we you know we posted waited five days did the did the interview process did what we needed to do and you had also authorized that we could start her as early as the 30th of May she couldn't quite start that early but I think it was only a day or two later and so I've had her on time card since then and she has been working her body I will tell you we already have furniture in the warehouse that's arrived this week for particularly for the baby room and um and they've been we can get additional money on the grant that's helping pay for this if we spend at least 88 percent of it so she and Jen and Tammy have been working really hard to spend
007a lot of money that's not fun at all then you just have to pay yeah and uh Owen and changing changing tables you know I mean yeah the warehouse right now is full of is full of baby stuff so it's pretty exciting but um we thought we'd better make this official thank you yes I need a motion to give Michelle lindecker a contract either off a time card I make motion that we offer uh Michelle line decker a contract for the 2023-24 school year a second that motion all those in favor I'm Melinda sobroski aye Charlene Diaz aye Fred Rushton hi Barb zarzicki aye Sheila Burnett oh oh no I don't item 3.3 what happened um they're moving along fine uh the other sites are moving along just wonderfully in fact coyote is almost done
008the parts of coyote that we designated because you know we've got a good part of that campus that's not in use and that campuses move along really really well um the uh the other the second contractor that works at the middle school and sunrise is almost done um and they've been working gangbusters next door so the 600 building was done a month or so ago and then they moved to Sunrise those have all been going well the one the contractor that had the contract because if you remember we we uh bid all of the schools separately took the lowest bid for each of the sites contractor at Desert Valley uh first two rooms were done early in May about the same time that the other contractors started they were done very nicely and then we
009had them move to these kindergarten classrooms because we have Kenner Camp starting on July 10th and so we knew that was coming up the work the quality has not been up to our standards and we've given we've given multiple opportunities to correct the work and so a little bit would be done and it still was not up to the standards the clock is ticking we have to have those rooms ready for July 10th we also have have removed everything from the library I mean everything it is an it is an empty room and um and it needs to be done and then the carpeted parts of the hallway um we really need those done those done before you know school starts because the other thing is those are both areas that will take a number
010of days as opposed to a three-day weekend and um uh and in fact those are both areas that probably will take more than a more than a five-day week we don't until Christmas we would not have any any other time to do that and in the meantime at this point we wouldn't have a library to use and whatever um so I felt that I had given this company many many opportunities to show that they could do the quality of work because this is about safety for our kids and the whole idea of removing carpet and refinishing the floors was to increase the the healthy environment of the classrooms and and that just is not what was what was happening so I consulted with the attorney to uh to determine how we could terminate this contract
011he advised me the attorney will be in fact doing the official notification I did notify the company via email that that they were to remove all of their all of their materials and and equipment and everything and discontinue work um yesterday right um I think I think it was Tuesday and it was Monday because you gave him the notes I gave them I gave them the notice on Monday well then and on Tuesday by Tuesday they had to turn everything in I didn't want any you know blowback from this and then we also uh so I wrote an emergency document and so what you need to do tonight is to back me up by ratifying that we need to terminate that this is in fact an emergency and and to me the emergency part is
012we have to have good kindergarten classrooms that are safe and a healthy environment for those kids when when Kinder Camp starts so um and and of course this backed everything out you know every other part of the project up the other thing we did on uh actually on Tuesday morning is put out a requests for quotes to the other two vendors because we know they're available we know that they're you know the and we know the quality of their work uh in an emergency we don't have to have three we don't have to go through all of the usual steps um and those quotes are due tomorrow uh with the intention that those four classrooms the library and the hallway at Desert Valley then move to number one priority and uh and that the works
013start there on Monday so we're hopeful that we get quotes from one or both of those companies and that we can move forward so um that's kind of that's a good change subcontractors no this is the local this is the local company and this was the first time they'd done a project like this which is one of the reasons that I was willing to give them lots of lots of opportunity to to do things the way they needed to be done not because they were a local company but because this is the first time they've done something like this and um but you know at some point you kind of have to go okay this isn't working and we need to move on so um uh yeah it's the first time they've done this so
014you know and I feel badly about it but I have to look out for my kids and my employees and um we just we need to move on yeah okay do I have a motion to approve the emergency procurement I make a motion replacement I make a motion to approve the emergency procurement I'll second that motion [Music] all those in favor I'm Melinda sabrowski hi Charlene Diaz hi Fred Rushton hi Barbara zerziki aye Sheila Burnett thank you actually trying to use somebody local and yes um item 3.4 trust approved proposal acceptance form um is this this is annual um uh you know we are members of the trust and the trust is our liability and property insurance company um so it's that kind of weird thing where we are members we are owners we are
015clients we're all of those things and so this is the document that explains um uh the amounts for our payments for this coming year and it breaks it out by by the categories or contributions if you will to our own company and so the first has to do with general liability for for the school and and for the board and for employees particularly teachers so um you know that if somebody sued us for some reason this this helps back us up and we have in fact used this in during the four years that I've been here cyber liability this has become a much much bigger area in this whole process over the last couple of years I will tell you that James and his crew have worked really hard to make sure that we are
016cyber secure as we can possibly be so most of our data Rich programs we now have two-factor Authentication um which means that when we get ready to log on we get the other little number on our phone and that kind of thing so so our price for that for the coverage for the next year is not outrageous because we have met the expectations of the trust relative to our cyber security and you can see on automobile or automobile liability administrative practices automotive automotive Auto liability is that uh just for the trucks and cars or is that include the buses too uh I don't recall if there's a separate cast would you scroll down there might be a I didn't say anything for buses and I looked at it no it's yeah it includes the it
017includes the uh yeah it does um and then pandemic liability they're hanging on to that because even though the emergency has been you know emergency has been lifted they still want to make sure that we're we're covered if if there's you know anybody tries to sue us relative to any of that um excess liability you can see what those are at risk property including flood and earthquake uh you know the the schools down here are at risk for flood right um and so um that's part of the reason that that is a fairly Hefty amount is that ACV a replacement cost uh it looks to me like it's well insured value is 98 million so I'm guessing that that is replacement it's replacement okay mold coverage we don't have that one course construction we added
018this one because of our den project so that we're sure we have some liability coverage on that device coverage we do we don't do that that would be covering damage or loss of say our Chromebooks or our computers and the truth is the price that we pay for those items the deductible uh you know we'd we'd still be paying for them so it was not worth having that coverage automobile physical damage you can see that equipment breakdown commercial crime those kinds of things the the big jump is for Prepaid Legal Services this year we paid about 35 000 it about doubled but I will tell you that I have spent a lot of time on the phone with our attorneys for several reasons and so in the past it had to do mostly with personnel
019and those kinds of legal issues but this year it's also involved they helped us write the contract for for the den project they helped us write the contracts for all of the other big projects we've done and I calculated that if we were paying the full price uh you know the hourly price that most attorneys charge it would probably be about four times this amount and and so I hope you're you're okay with the fact that you know I'm not just on the phone with the attorney at every whip Stitch but if I think that there's a legal question that that I need us to be protected as a district I'm on the phone and so for instance on Monday at 7 00 a.m I was leaving a message for Ben Huff hard to say
020I need you to call me when you're available to help me make sure I do this this other little thing correctly so I frankly think that's worth the price and then you can see there are some others that we don't participate in so our total cost for this coming year would be 377 834 dollars is that what we budgeted roughly um well because I had this I had a draft of this a month ago yes okay I made sure that I'm yeah it's covered oh yeah that it's covered yeah do I have a motion to approve this trust proposal Madam president I move that we accept and approve the um 2324 trust proposal acceptance form as presented I'll suck at that motion all those in favor I'm Melinda sabroski hi Charlene Diaz hi Fred Rushton
021hi Barb zarzicki hi Shayla Burnett okay item 3.5 this is another insurance this is the alliance this is the sister organization to the trust this is workers comp and disability um and um uh We've presented you with this uh this amount and this number um we've been back and forth with Aubry who's the account specialist our account specialist uh because we had we had some numbers we were supposed to fill out for them to make this determination and um and I was not comfortable with the way those numbers were well then I found out that um because I had filled out the form I'd never filled it out before and I thought I've been here four years why have I not seen this before well it's because payroll has always done in the past um
022so one of the things we learned is that when they ask us for certified payroll and they ask us for classified payroll one of the things because Cass has also been working with Aubry she and Kristen have been working with Aubry their definition of classified and and certified is a different definition than we use so from their definition the classified employee and that payroll is for people for employees whose jobs um are riskier so bus drivers and our new facilities people because they are more at risk of having injuries on the job okay now I think that might be debatable some of our teachers might debate yeah they might but in terms of this definition that's how it works and so having clarified that finally clarifying it this morning you know we had to post
023the agenda yesterday and we and so we needed it on there but we got it clarified this morning so we're real comfortable with the numbers we just knew that we couldn't present the actual numbers to you tonight from them you know I have them but we couldn't we couldn't give those so I made this a separate item so that I could ask you to approve this pending an update from these new numbers and what that total will give us and it looks like I'm not sure if it's on here what is the classification they're using for 9101 what is the wording on that classification please I don't if you have it I don't specifically have the wording but it means the high risk positions yeah I know but the definition for the other one says
024administrators uh teachers uh office workers office workers and that kind of thing it doesn't even mention paraprofessionals it's just it's yeah kind of vague yeah it that that code I'm very familiar looking at that code for many years but the 9101 that is such a a catchphrase I'm wondering what all they're trying to stick into that 9101 because I've seen as much as well drillers being put in that 9101 code and versus bus drivers that's why I'm asking what the classification I'd like to you know that's why I was wondering about the wording on it well and I suspect things like Wilder eye well drillers and folks like that are the 91 101 applies to to you know industry and other other uh whatever but Aubry assured us in in terms of our thing you
025know in terms of our circumstances uh it would be the bus driver transportation and facilities and of course that number that number in terms of payroll has gone up this year compared to last year because we took back facilities so we knew it was going to go up but the number that we had and and the numbers that were on for previous years what we learned was what what was coded in our vision system and this is what Kristin is now straightening out because of her conversation with Aubry we will now get all of our employees coded correctly so we're sure that the people who were because we were coding paraprofessionals and office people we were using our definition so certified to us are people teachers administrators counselors so there are actually fewer people then
026in that there are fewer people than in the past so I suspect that because that coding was never correct or it has not been correct for a number of years we were overpaying oh yeah now we will be where we should be in terms of paying so um kind of a long explanation and but we've all learned a lot about this this week let me tell you commercial underwriter for 10 years I'm used to looking at those workers those numbers yes and they haven't changed in 30 years so yeah the definitions probably have not changed but as far back as Kristin could see envisions our folks our class what we call classified were have been miscoded yeah so um so now we're going to save a little money yeah okay so we just need an
027approval for pending review well if you all would approve uh now that we know we're going to have tomorrow the correct numbers and the reason for the push is we need to pay this before June 30. so uh you know so we don't have any lapse in coverage so if you would approve it based on the numbers that we know we're going to be getting tomorrow I know that is very wonky and if you decide not to okay you know then we just pay it late so but that's why I ask and that's why I had it separate from the trust because we knew the trust numbers were accurate so um so the numbers that were presented should be less in actual numbers um I'm thinking that the the 9101 because so you see that
028the 8868 is a smaller number it is likely that that number will go up some but that the 9101 will come down okay but it may not come down as much because we have more people that now qualify for that than we had in the past so that one might be a wash I don't know I'm not quite sure is the amount of 2 208 106 dollars is that going to stay close to that I have I don't know I haven't seen the numbers from her she didn't send us this did she send us this Dr Stewart if I understood you correctly though that this 208 000 is is noticeably or significantly or something less than what we have been paying I don't know because we didn't get the these numbers these correct numbers to
029her until yesterday afternoon and um and so we hadn't gotten the response from her about how that affected those numbers so I I don't did you find something yeah oh good see Cass is going to here we go Tada yeah well there we go oh that's a nice number that is a very nice number yeah much better yeah much better wow so this is this is going to be this is the real deal this is the real one that we're uh now that if this is the real deal then we can approve it at this amount and these coverages if you yeah if you make your motion that way I think you could say we will you know you're giving approval to the alliance contract that uh the revision that's 139 for 415 as opposed
030to the document that we presented it's like eighty thousand dollars yeah yeah okay [Laughter] do I have a motion to accept the the new proposal Madam president I move that we accept the alliance coverage acceptance form is presented for school year 2324 um referencing the the amount and the document number that Dr Stewart said okay I thought that was some kind of a document number no no I'm out right I saw okay I missed that yeah it was so much different that yeah I can see why you would think it was something else do I have a second okay I'll second that two seconds down there all those in favor I'm Melinda sabreski hi Charlene Diaz I Fred Rushton hi Sheila Barnett items 3.6 approval of the Construction contract with g-con Incorporated for the district
031employee neighborhood project Madam president and board members one of the things that needed to happen at this point is for Jen to revise the sr3 Grant application and make it match what we have budgeted and what we're planning on and and um uh because we'd made guesses we knew a total but we'd made guesses in terms of what pre-construction would cost what permits would cost what some other things would cost so we now know those things so the pre-construction costs which is what we're working on right now which is the uh the engineering and the architecture and and we've already paid out of this grant in in addition to the 245 000 we've paid for the the Geotech study which is the soil study we got those results this week really good results then it's
032good dirt and um and so we're not going to have issues of having to do recom compacting and all of those kinds of things so we have good dirt um we've also paid out of that the survey the the costs for the surveys that we already did and those kinds of things so that then left us with the pieces we have so 245 873 for the preconstruction work which is going on now and then that leaves in our budget two million seven hundred nine thousand three hundred eighty seven dollars for the actual move in the dirt putting in the sewers putting in the street putting in the water and building houses um uh as I said to you the project manager from g-con was also here today with the engineer and um uh and in
033fact after he left the site he was going to some local uh going to a local company that does Earth moving and those kinds of things was going to a couple of construction companies in Lake Havasu in other words he's wanting to use local local subcontractors for this project and so so he's getting some numbers from them so that's why I'm saying that in the next few weeks we should have an idea of how many houses we might actually get um and uh um I'm looking forward to the day when we can all be out there and move dirt with our shovels have a photo op get some dirt moving because at that point the local folks who want to partner with us want to be there with their shovels and helping us turn dirt
034and then and then see who's willing to partner with us you know who's willing to uh do some things for this project and get their name on that big sign that we'll have at the corner and that you know that they were part of this project so I'm looking forward to that day in the meantime because Jen really needed a solid number and she needed a signed contract with a deadline date and a set number on it I worked with g-con this week to get the contract and and these are the numbers so I'm asking you please to approve that we continue to work with g-con on this project and move forward Senator Dr Stewart if I understood you correctly that the the infrastructure that is going to be basically everything except the houses themselves
035that's going to be done for the whole complex yes and then whatever's left they're going to build houses yes to the extent of the funds that remain as much as they can as much as they can as much as they can we won't have to do any any earthwork or any infrastructure to add on at a later date it's you know at any point where we have the amount the money to build another house the pad is there the water and the sewer and the electric are right to that we don't want to say property because this is going to be a one big property but in other terms the location and and um you know so there won't be say there won't be the uh the concrete foundation on each one of those places
036but the pad is there it meets the specifications and permits from the city that all we have to do is go in and put the concrete build the house for up to 20 I think they're 20 on that set of plans and uh and all the work the earth work and stuff and and the infrastructure for clubhouses already you know would already be ready to go so um uh yeah so and and then I think that's a smart way for us to do this is the clubhouse going to be built in the first wave no that's going to be one of the last things yeah it would be one of the last things okay unless somebody wants to come along and say I will give you this money to build a clubhouse and then we're
037not going to say no well that that meets the primary objective of funding uh or or providing and housing and that's the primary person yes housing is it um and uh one of the things that we discussed today because um uh there's a lot of dirt to move I mean there is a pretty significant Hill there and there are a couple of pretty significant uh ditches for lack of a better word ravines but today when the engineer he said you know I can look at the drawings all night long and he said but there's nothing like walking the site and seeing what you really have and um and so he was already in his head making some changes in you know in his in his design uh for the for the land uh as he
038was there but one of the things we talked about was the idea that um because he was talking about a couple of retaining walls the possibility of a couple of retaining walls and and I said I said okay I understand that because given the nature of this property that might be that might be a consideration I said but I'd invite you to drive the neighborhood um and I know it well I've lived in that neighborhood 33 years so drive the neighborhood because it's a hilly neighborhood and notice the um the properties that are higher than the street and have have the embankment and have the Lava Rock holding that embankment and he said okay I will he said why why would you suggest that I said I have lived here 33 years and there have
039been significant rains during that time I have never seen any of the rocks from any of those embankments washed into the street and I've never seen any of those embankments undercut by the rain they are stable and I said so we're looking around our property and we've got a heck of a lot of lava rock on this property and that we wouldn't have to pay for and I said so first of all it would it would look more it would fit in with the neighborhood better because it would look like the rest of the neighborhood and it would save a bunch of money and so he said well I will you know I will think about you know I'll consider that in the in the design so that's one of the good things about walking
040the property with the people who are doing the work is because you know they can they can look and think about those things that you can't see on the you can't see those on the survey and you can't really see that even from the the Drone photographs and and movies so um so you know use it use the resources you have right any other questions do I have a motion to approve the contract with g-con for our den project Madam president if I may I'd like to move for approval of the Constitution contract with g-con for the district employee neighborhood project that'd be an honor for me to do that construction project construction all those in favor I'm Melinda sabrowski hi Charlene Diaz hi Fred Rushton hi Barbara sarsicki aye Sheila Burnett last item item
0414.1 adjourn the special board meeting do I have a motion to adjourn I make a motion we adjourn this board meeting I suck in that motion all those in favor I'm Melinda sabrowski aye Charlene Diaz aye Fred Rushton hi Barbara zarzicki aye Sheila Burnett thank you [Music]