BCSD Board Meeting 01/12/2023

001foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign workshop for Bullhead City School Board on Thursday January 12 2023 at 5 30 PM roll call Corey Burgess here Amanda Eamon here Charlene deals here Adam Boyd here Melinda sabreski here 1.3 Bullhead City School District budgets Dr Stewart Mr President and board members I thought maybe a good way to start especially for our new folks I'll get my microphone closer does that help okay um to do a little uh budget 101 and bring you all up to speed on uh or review for some of you the kinds of things we do for Budget uh Cass if you would get my PowerPoint up please okay so um many people are visual and and especially when we're dealing with money and those kinds of things sometimes it's really

002helpful to have visual things I'm visual some and lots of people are so I thought I would do it this way so Arizona public school funding is primarily based on a weighted student count so we're talking about the two big budgets that I report to you every month [Music] the unrestricted capital budget and those are both determined each year by multiplying the weighted student count by a base rate that's approved by the legislature each year there is one base rate for maintenance and operations and a different base rate for unrestricted Capital now I'm going to tell you really right now that if you multiply those numbers that I have on the screen they're not going to come out quite right that's because there are other some other factors involved but I'm trying to keep this

003as simple as I can for most people to understand including me so um so you see a couple of buckets there and I also have them represented here with jars of marbles on the Deus so the big jar it represents the 18 million dollars in our maintenance and operations budget and the little glass represents the funds for unrestricted capital okay so um in front of you I've also given you uh copies of some documents you've already seen and a couple of documents you haven't but essentially these budgets are determined by our weighted count so you can see I have that and our weighted student count for this fiscal year with the budget revision we did in November is 3170.205126 students um and I put the exclamation point there because I don't know very many places

004that go to six decimal places and I calculated today exactly what that one two six on the end brings to our district twenty six hundred dollars so we'll take it right so um this is determined by average daily membership and particularly for our new board members uh one of the things that you will hear one of the acronyms you will hear in schools and that you'll hear as a board member is ADM and that means average daily membership and that's calculated with our student information system how many students we have enrolled on all the days and then averaged and that kind of thing but the weighted count then so average daily membership the students are counted as one for each student then there are additional weights ranging from .007 for gifted students up to 7.947

005meaning 7.947 students for one of the categories in special education but their weights are for our El English language Learners all of our k-3 students enrolled all of our k-3 students again for reading money and 11 categories for special education and they're weighted differently so in a nutshell that's how these two budgets are determined for each year there is a whole page of calculations and those kinds of things that I do that the auditor general sends out in the budget document but this is what it gets to um and I do want to note that um of that 18 million 1 million 107 000 was carryover from last year okay so uh we were careful in our budgeting careful in our spending and had some rollover good fiscal management for school districts says you try

006to have rollover in case you have some big emergency because and the reason I've used these jars is because unlike businesses we only have so much so if businesses need more gidgets more widgets whatever they produce them or if they need more funding they raise their prices we can't do that we have this amount to spend period nrmno NR capital I'm going to stand up so I'll try to try to keep on the mic so the important thing for you to know is these are the only two budgets where we can move marbles oh money process okay these are the only two budgets that we have that kind of flexibility all right one of the things that we work every year to get our St our employees to understand is that whole issue of we're

007not like business we can't increase prices we can't go out and manufacture more students to put in our classrooms to raise our budget if they come that's good it brings us more money but if we lose students we lose some money too but the thing is that we budget this each year and we want to have some carryover if we can so these are the only two where we can move money back and forth in the budgeting process with the approval of the board as the year goes along we spend the money and when it's gone foreign it's gone I left a few marbles because this is the year another year a second year that we are facing the aggregate expenditure limit I probably let a few too many marbles out of there in fact

008I know I did because if you notice at the bottom of this page in bold our payback or it's not even payback because this money would not go back to the state it would just sit there right now we cannot even budget 3.1 million dollars that is being held because of the aggregate expenditure limit okay last year I didn't know about the aggregate expenditure limit when I wrote the budget so I didn't leave any extra money in there to play with this year I knew so I left you know I parked a little bit of money I had no idea it was going to be 3.1 million Park some okay and so we're waiting for the legislature hopefully to override the AEL so that we can spend all the money that was in fact given

009to us by the legislature last year okay so that's why I didn't pour them all out I want you to know they're sitting there they would be sitting there on July on June 30th unspent if that is if that AEL is not overridden for this year okay um however you see that I had a million one in rollover this year if the AEL is not overridden and the money is sitting there I I won't have any rollover the legislature gave us roughly two million dollars additional money this year but the 17.1 percent is 3.1 that eats up my extra million dollars so I'm talking about not just what happens to us as a school district but what happens to all the school districts in the state so many of them what many of them can't

010even afford to to give back or not spend the 17 percent especially the very small districts we had a county superintendent's meeting today and a superintendent from one of the very small districts north of the canyon said I I can't I can't not spend 100 of the budget that was approved in July I need every penny of that so I don't know how I would cut 17.1 percent without closing the school okay now the impact the financial impact on districts of course on communities would be immense immense impact we are the third largest employer in this in this uh City in Bullhead City Bullhead City School District is the third largest employer the economic impact would be pretty strong on Bullhead City but when you think of Colorado City or Yucca or Owens Whitney School

011District which is wikiup or Peach Springs or any of those small districts they are the largest employer in that community so it's not only the staff that would be unemployed if it's a two-parent tooth parent family and they're both working and kids are not in school someone's got to be watching kids so the impact the domino effect would be pretty serious for those folks okay so that's kind of a bird walk away toward AEL but I wanted to kind of know how this affects you know how that affects what we have in our major budget any questions at this point okay did I make it reasonably simple to follow okay hopefully all right cast next slide please we have 48 other budgets so the paper that you have in front of you with the the

012blue and the purple and the white and the yellow stripes represent all of our budgets all of our active budgets the fuel lines that are gray we still have budgets set up for those they are inactive at this point but everything else in that list is an active budget any of the ones that are blue are ones that gen manages and that's one reason I had her up here was so that if you had questions about any of those and you also had gotten in her report today a list an explanation of how each of those how each of those Grant fund programs are used um so you can see in this slide that classroom site fund which is paid for with sales tax money and goes to teachers Food Service fund and the title

013one budget are all about the same size they're all in the neighborhood of 1.2 1.5 million we have the three buckets of Esser funds this is covid relief money sr1 is gone but it's still there because we had some things still going on at the beginning sr2 so sr1 was about a million a little over a million sr2 was around 4 million and it's still active and sr3 is 10.3 million so those buckets are pretty big and then you see all of those other little buckets some of them are 50 to 100 000 some of them are 10 to 50 000 and then all the little ones are less than less than ten thousand so we have some budgets that are pretty small but we need every penny of those budgets to run uh continue

014to run our district the best way we can I asked Tammy to be here tonight also because you see the three lines on the list that are yellow those are grants that she manages for the preschool program so I didn't know if you might have questions for Jen or for Tammy about those but I will tell you that combined all of our budgets so these two budgets and all of the other 49 or 48 equal 43 million 796 thousand two hundred thirty five dollars this year Esther II will go out of the budget it will have been spent by the end of this fiscal year and sr3 will carry over so you they will go away from this list but there are now still active parts of this so if you have questions about this

015page or the previous page I'll try to answer those or if you have questions for it for uh Jen or Tammy the Esser funds some of those are some of the funds that are coming out of Esther I know were just things that we've purchased but some of them are like salaries for Black Friday and those types of things you know so the question is what do we do with those extra funds are gone and if we don't have the the money exactly exactly and that's a great question Charlene so uh part of the planning process for next year because it will be the last year of essa3 and any of the things that we've paid out of sr2 so for instance we have paid uh we paid early on we paid risk compensation out

016of sr1 yes sr1 and out of sr2 risk compensation out of those so that you know that was money directly to our employees for pain and suffering during covet let's call it that right um and we've and and we've paid out of sr2 contract signing incentives okay so obviously those things are going to go away because we won't have the funding for that in a minute I'm going to show you uh just quickly our organizational charts not because I want you to see any of the names necessarily although I don't care that you do but I want you to be able to see what would happen well how people are paid how we pay for positions in our district and then backwards the effect of if we had to uh if we if AEL is

017not fixed what would have what might happen to our school school district um so one of the things we'll have to do to answer your question Charlene is we will have to make very good very close decisions next year about which teaching positions they're currently being paid out of sr3 that we will have to absorb back into our budget we we did transition classes so that we could keep class sizes very small that will probably go away we will have to reassess what size you know what our class sizes are and how many people so the reality is some positions may go away or be combined we'll just have to you know we'll just have to figure that out but those positions will go away at some point certainly after next year and um so

018those are all parts of the you know of the consideration and any of those decisions will come back to the board of course because we want the board to be well informed about how we are funding the positions and how we are either reabsorbing those positions or or some of them go away okay it's a great question do our new board members have any questions are you overwhelmed yet [Laughter] yeah absolutely Jen all right and and you asked specifically about Flex Friday so we try to braid our our grants which means we kind of take pieces and combine and so for for Flex Friday it is a possibility depending on the amount of money we receive from our title grants to to fund Flex Friday out of title we've done title one uh Rural and

019low income we can do that um title four and then we do still have schools that are on the 21st century Grant and so that does help three of our schools next year will be the last year on the grant they can reapply if they want to and then we have one school that is working on a grant right now for next year the next five years hopefully so I mean there are ways um it may mean less staff on Fridays but I mean there are there are ways we can grade funding to keep like Flex Friday going if we decide that's a priority so and we braid funding in other ways so you see the bucket here for food service we contract our food service program to Chartwells uh for you know each year

020there's a contracted amount that budget we set higher than that because we're hopeful that the reimbursements for meals and um uh and what used to be called Commodities although it's not called that anymore will exceed the amount of money we're paying in the contract as Chartwells so one of the things that we do is because secretaries at school sites and sunny our purchasing agent do a lot of work backend work on food service we pay a percentage of their salaries out of this budget so we braid their their salaries their contracts with mno and this what that does then is the money we're not spending on their salaries in from m o help us pay for all-day kindergarten does it make up the whole amount no but a significant piece of our cost for all

021day kindergarten then uh gets covered in mno like it should because we have braided those salaries across if that makes sense so we have a number of positions and actually if you can read really tiny print when we bring up these org charts you'll see that there are a number of folks who have two codes after their name and and that's for us so that we keep we're continuously reminded out of which bucket are we paying these people which bucket or buckets are we paying these people okay other questions okay next one please um okay so this is the paper you have in front of you and this is for the benefit of the audience so that you can see uh these are all of our budgets okay uh 43 million dollars this year thanks

022next one okay and this is from the budget summary which you all saw um in November when we did the update and I've just highlighted some things so that you can see that the numbers match what the information that I've given to you next one please and this is the one chart uh in the entire budget document that shows all of our funding in one in one table and so that's where I got the figure for the 43 million those numbers then are reflected in other cells in these pages sometimes you kind of have to look for them but they're there okay next one cast please oh would you go back to that one please okay one of the things I'd like to point out down at the bottom is our staffing summary um and

023just point out that it uh that our teacher Staffing summary reports as one teacher per 13 students but I will tell you that's a little misleading because we don't have classrooms of 13 but this also includes some other folks who are certified teachers and who are in specialized roles and and so uh so it's a little misleading because you take the total number of students and divide it by the total number of teachers you have and uh and that's how it works out so I want I don't want you to be misled by that the figure just above it where it shows administrative so this is superintendent's principles and others there's been a lot of word in the news about administrative costs in our schools in our state being very high perputable cost you see

024us there as one administrator for every 158 students the last number I saw for Statewide was closer to one to four hundred um uh so our our cost is not all that high for our folks so um uh we're good we're good there um and so anyway I want I wanted to call your attention to that okay next one Cass um and this is just more information for you to refer the numbers back to the uh back to that uh chart on the previous page okay uh we're gonna look at the on at the org charts just quickly oh wait a minute this is another one so uh that one this one shows you the breakdown of the grants on the left side so so you can see the various amounts of the grants that

025uh that Jen and um uh Tammy are dealing with okay okay next one okay this is the beginning of the org charts uh so this is a district that's the folks here on this uh on this property this site uh district office and Facilities uh anything that's not green uh would be the people who would be working if we had to close down because we could not use our m o money in other words the green anything that is green on this chart is paid from mno Jen and Diana and Cherie would be kind of lonely and we wouldn't have payroll I would be here I will tell you I would be here but pay or not but I don't think I would be able to get business people and other folks to work next

026one please this is Coyote Canyon so this is our preschool and our life Academy anything that's bright yellow and green is Eminem paid out of this jar okay so you see there are not very many that are not bright yellow or green next page please this is Desert Valley and the light blue ones there on the left amongst all the green Charlene for it to answer your question or to help you with your question those are paid out of Esser funds so those will be positions that will be you know considering what we're doing with those okay and and you can see we have a very large staff of special ed at um at Desert Valley because that is the site for our um k-4 life skills program as well as their own resource students

027we have 30 students in life skills right now k-4 um and and you can see we have a good staff of title one uh Paris but uh there would not be many people on that campus if we had to close down uh due to mno next one please Diamondback preschool would continue Title One Services no students in them so and once again you see some light blue ones that are paid with um with Esser and you see a darker blue slightly darker blue those are those positions are paid with classroom site fund and so they would be there because that is independent of our mno budget and our counselor would be there this is sunrise a similar situation the preschool would operate we have some we have a kindergarten teacher who's paid out of a

028grant and we have four individuals paid out of Esser and the folks paid out of title that are pink and one sped teacher who's paid out of some grant funding the Middle School and if you look at um I was going to give you an example this may not be a good school to do it I was going to give you an example of braided if you look at Rose Gilbert you can see her two codes for salary and and so one code is mno and the other one is Food Service so that's an example of a berated a braided salary next one please this is Fox Creek Fox Creek would get hit the hardest and the last one this is transportation the white boxes on the right are High School Employees primarily they're they're

029initially or primarily hired by the high school district we have them on our org chart because of course we use these folks occasionally and they are listed in our payroll I think that's the last slide I have right yeah okay so if you have any questions I will try to answer them that's great I hope so I hope it's helpful I will say if you have questions anytime come and ask us if it has to do with the grants and those things please ask Jen please ask Jen because I depend on her to uh to run all of those I don't know much about about all of you know all of those things I do know there are times when I go to her and say uh we're trying to do this do you have

030any money and or can we can we use some mno and some of your money so we work pretty well at braiding at braiding funding so thank you for your attendance to that we appreciate it all right with that we need a motion to adjourn our Workshop I'll move that we had during the workshop Amanda Ayman I'll second that motion Charlene Diaz all in favor aye Corey Burgess I Amanda amen aye Charlene Diaz hi Anna I'm Elena sabrowski so I moved yeah six o'clock we're ready to go all right I'll get these games are we good okay all right I called to order the regular meeting of the Bullhead City School Board on Thursday January 12 2023 at 6 p.m roll call Cory Burgess here Amanda amen here Charlene Diaz here anna Boyd here Melinda

031sabreski here all here please join us for the Pledge of Allegiance please thank you citizens president if you please sign in in the back present item 2.5 presentations and proclamations Dr Stewart Mr President and board members I would really like for uh Corey and Anna to step down in front with us please we're just gonna be creeping in the background oh stand our deepest appreciation the two of you for being on the board Corey for a very long time and multiple times and Anna for a brief time but a very productive time okay I guess since I'm down here [Music] so we're are we done it's been real thank you Corey Corey don't worry you'd be back if we could have Barb zarzicki and Fred Rushton come forward please and [Music] I gotta say this

032is one of the grandest exits I've ever seen if you all will come up here and we welcome my Kyle our County Superintendent uh to swear in our three board members welcome Mike well thank you so it's great to be here you might want to come up by the mic since we're live stream all right and uh I just want to welcome the three of you and uh where are you in and then you'll be ready to have some fun okay I bought a new tie so I'm sorry yeah all right so when I when I start I'll I'll just say I and then I'll ask you to state your name and I'll look at you and then we'll proceed from there okay if you can raise your right hand I I Fred Rushton I'm

033Melinda sobroski hi Barbara do you solemnly swear do so swear and I will support that I will support the Constitution for the Constitution of the United States of the United States and the Constitution and the Constitution and laws and laws of the State of Arizona the State of Arizona that I will bear true faith and I will bear to Faith and Allegiance and allegiance to the sake to the same and defend them and defend them against all enemies against all enemies foreign and then they will faithfully and then I go faithfully and impartially to discharge the duties to discourage the duties of governing board member uh government board member for for the Bullhead City School District 15. that's the liability and investment liability okay thank you we'll do about a two-minute uh foreign from our

034brief recess welcome new members um we're going to start with the Roll Call of the 2023 Bullhead City School District governing board Amanda amen here Charlene Diaz here 's our ziki here thank you next 3.2 election of governing board officers Madam Clerk and board members my understanding is because we only do this once a year I kind of forget how it goes but I think the floor should be open you open the floor for nominations uh for the president and then for a clerk and proceed with your votes perfect do we have any nominations for president I would like to uh nominate um Amanda Amin for president oh thank you and if I may also Charlene Diaz for Clerk um any other nominations I'd like to nominate Melinda sobrowski for president excellent all right I

035will second the nomination for Melinda sabroski as president and I will also second the nomination if I may even though it's two separate for Charlene Diaz for Clerk any other discussions all right vote for all in okay for president separately um for Melinda sabrowski all in favor I Amanda amen aye Shirley and Diaz I Fred Rushton hi Bob rosarzicki all right and so and Ford enough Force yes and for board clerk for Charlene Diaz all in favor aye Amanda amen hi Charlene Diaz I'm Melinda sabreski hi Fred Rushton hi Barbara zarzicki all right now I think we'll take another brief recess so we can rearrange one more time for you all right item 3.4 of our agenda tonight is setting the time and date for board meetings for 2023 um the board members or board

036meetings are currently set for the third no second second I I hate to tell you but I'm calendar challenged um the second Thursday of every month uh starting with a workshop at 5 30 and uh the regular meeting at six and Madam president if I may one of the reasons that the board changed from the third Thursday to the second Thursday is that uh frequently we have things that are due to the state on the 15th of the month and the third Thursday is frequently after that so it means that sometimes we have to have we we used to have to have special meetings so the board decided let's just let's just make it so we don't have to have so many special meanings so it was kind of right yeah so you yeah you

037were um but so that gives you a little history on why it got changed whatever you choose is fine uh it will you know it worked but I wanted you to know the the reason for that change and we need a motion on that right yes you do can I have a motion to keep it as it is I'll make a motion that we um keep our meetings on the second to Thursday of each month um starting at 5 30. 5 30 for workshops since 5 30 for workshops yeah six o'clock for the meeting is there zicky second it okay call for the vote um I'm going to vote Yes Melinda sabraski aye Charlene Diaz aye Amanda amen Fred Rushton aye Barbara zarzicki okay we have one call to the public right none came up

038from the back right okay so we have one we have one and it came through by email and I'm sure that we've all read this and I'm supposed to read this to you guys um I'll do my best to the board and superintendent my name is Bill Ernest Ernst and I am a former teacher at Bullhead City Middle School in addition I applied to replace Anna Boyd on the board I am glad I was not at the meeting on the day the new board was chosen the letter you read for Lenore Nelson would have made it very hard or would have made it hard for me to stay calm so I was I'm glad I was not there I want to clarify a few of the libelist statements she made about me on November 17

0392022 during the board meeting I worked for the school for a total of four years I interviewed for AP of a school the first year I worked there due to the strength of my resume but this did not happen the first year I struggled as I came from California where the educational system was very different from my experience in California I'm That's the Way It Was Written okay I was even placed on probation at one point due to my struggles I survived the next year 97 out of 100 of my students showed growth academically and I worked to become an integral part of the school Under Joyce Petrie the as principal during that year our school flourished and the team morale was off the chart prior to 2021 school year Miss Petrie retired that was

040the start of the issue the district then chose a new principal who was so out of her League that the entire Year's staff morale was low as I had ever seen it in my 19 years of teaching students were not disciplined teachers were made to do extra duties and the decline was astonishing during this time I was providing suggestions to the principal and Dr Stewart in an effort to help them understand the issues of teaching staff were encounting encountering but it appeared to fall on deaf ears morale hid an all-time low and the back biting began among the staff this brings me to the issue of Miss Nelson up until that year Miss Nelson and I were good friends no issues at all that all changed when I contracted kovid working at the school I

041was put out for the 10 days period and during that time excuse me even though I took precautions my wife contracted covid before my quarantine ended under the direction of my primary care physician Diana McNally in Fort Mohave I was quarantined an additional 10 days Doctors Orders not my choice I did in fact attend a concert that Miss Nelson alluded to in her letter I bought those tickets way in advance had zero symptoms during the quarantine and attended the concert on a weekend in Laughlin if Miss Nelson had concerns I would further further the lunacy that was coveted at the time that was her issue I made an informed choice during the time I was out in quarantine I left a box of emergency sub plans in math for just such an occasion as I

042taught science as well there were no subs available and because the students were being broken out into different other classes very frequently and all of the science teachers were on the same lesson at the same time I decided that if BrainPOP lessons I set up for from home weren't sufficient there would be no issues as students would be in class with other science teachers and would not need separate plans it must be understood that it was not allowed on site while quarantined I did not have materials to plan my any science lessons of my own with the amplify curriculum so this was not possible due to the sudden need for me to stay home within the first day or so I was advised that my math lessons were too hard that they would not be

043using the materials and the instruction I provided all of the materials was all of the material was review material and the math that could be taught by even the newest of teachers the administration's decision to not use it and have Miss Nelson teach science was what caused the entire issue I would also like to make it known that Ms Nelson had a had been very vocal about her distaste for Science and had said that she would not follow lesson plans for science classes she substituted for in the past so the point is moot I then or when I returned to work I met with Miss Nelson and she was incredibly angry and made it known to me she was terribly upset with me I then left the room from that point on Ms Nelson seemed

044to make it her mission to try and destroy my reputation as an educator in any way shape or manner she could it all became it all began to come to a head when I was told Ms Nelson denied a female student who had severe self-esteem issues lunch unless she removed her hair the hair from her eyes the student was mortified and shared what happened with her teacher I suggested to the principal at the time that she might let me me do lunch duty for Miss Nelson excuse me let me do the lunch duty Miss Nelson was doing and give her a break for a few weeks due to the stress of all this all of us at the time there was no vindictiveness in my request I suggested it because everyone was struggling with low

045morale and backbiting was going on Miss Nelson had been on that particular Duty station for quite some quite a while I thought the break might get might help I would also make it known that the principal made a suggestion known to Miss Nelson and she came to my class while students were present and proceeded to dress me down verbally and then left when it when a short while another within a short while another incident occurred I was walking my students to gym class as I did every day when I went to return to my class which required me to pass by Ms Nelson's door she made it known to me she wanted to talk to me while there were students in her class and a fellow teacher standing at the door Ms Nelson showed me

046a text she sent to Dr Stewart and proceeded to call me in normal speaking voice a piece of three times as I walked away I said nothing in response indeed in excuse me instead I filed a grievance Dr student Stewart excuse me is well aware of the situation and what was said to me that afternoon or the next day Miss Nelson was advised of it and she sent an email to approximately 10 or so of my colleagues at the school containing most of the statements that were read on November 17th by Mr Burgess I then filed an additional grievance that Dr Stewart was aware of and I changed my routine so I did not pass by Miss Nelson's class in the weeks following in in an effort to defuse the issue I was not privy

047to any conversations and discipline that had been discussed or given to Ms Nelson so I was led to believe it was handled at the end of the lat of the end of last year I could no longer take working conditions and lack of respect given the staff and I found a new position at a different location during summer break and resigned now to my issue the letter read to the public that night from Miss Nelson was a rehash of everything I filed grievances over Dr Stewart knew this when I was advised to watch the video of the meeting by a fellow teacher on YouTube I was enraged I was also glad I was not present for the president of the board to read the letter containing all the deflammatory statements made by Ms Nelson which

048I had filed which I had filed two grievances over reprehensible she or you became willing participants in the defamation leveled by Ms Nelson and I was it was done with Dr Stewart's blessing as she was the person who received the email from Miss Nelson I'm looking into potential legal action against Miss Nelson this and this District based on the underhanded performance by Dr Stewart and the board you should be ashamed of yourselves Billy J Ernst that's all we had as far as call to the public that's it okay thank you I need a motion to adopt the agenda I'll make a motion that we adopt the agenda as presented I'll second that Amanda Eamonn um I'm Melinda sabreski uh Charlene Diaz aye Amanda amen hi Fred Rushton hi Barbizon ziki we had some fantastic donations

049this last time um if you guys will look at the wall or they look at the screens there were some big amounts of that were given we should be proud of our community they'd come out and they they work for us they make us feel good that we're here working as as educators so thank you very much to the community Dr Stewart are you ready for your report um I am ready for my report Madam president and board members uh you see the items that are presented to you there's the facilities report which is a written document there is the project tracker if you would show that one please Cass yes foreign for new board members I rolled this out a couple of months ago and everybody likes it because it's a and I like

050it because it's an easy way for us to see where things are going and it's really nice to see some things progressing I will mention to you that our den project we put out 30 uh we sent rfqs which is requests for qualifications to 30 developers contractors Builders all kinds of people we had a mandatory meeting last week so anybody who's interested and actually presenting their qualifications and their proposals had to be at that meeting we had three I'm frankly very happy to have three and they all are from Mojave County two from Kingman and one from Lake Havasu and so we are moving on that process they are all beginning their work we have as of today contracted with a surveyor to survey that 5 8 for us and and then send those those

051drawings directly to these three companies so that they can begin the engineering for their proposal so that's exciting to finally be moving on that um HVAC units are are being installed as they arrive at the vendor and um we're moving right along with the security cameras uh right now it's on hold because we have the cameras but we don't have the cabling but I will mention to you relative to any of our any of our technology did you notice tonight that our giant screen arrived and the tech department was in here for about half a day getting that thing up there weighs over 200 pounds and uh so they did a really fine job of kind of engineering some support behind it and getting it going and I'm I am so impressed with the quality

052of of the of the screen that it's very nice and it is actually larger slightly larger than the actual part we could see on the old screen so replaced well and of course much better much higher resolution let's see so if you have questions about any of those others on there I'll be happy to try to answer them we have let contracts for fencing for the security areas at our Kitchens on all of our sites that do not have that already we have let contract it's not on there but because it's not well it should be on there but it's not we let a contract to finish the fencing around all of the fields at Fox Creek we had added fencing up there last year and the boroughs still found places to get onto the

053football field and leave treasures and so we are now we're now close finishing the closing of that they they walked up some almost vertical hillsides that we had not fenced and you and I couldn't walk up them but the boroughs can't so we're fixing that so that we don't have other surprises on the fields so lots of things going on in in construction so and anytime you're interested in knowing any of the details please let me know you're certainly welcome to come and meet with Mark and and uh and he'd be happy to show you the things that are going on they have in fact or are in fact starting the have they started Cynthia the your divisor tomorrow so tomorrow they will begin to put and it won't take all that long to put

054the wall uh so we have a new entrance a secure entrance for the Middle School uh next door so um things are moving things are moving how much trouble are we going to get into with by not having the Ada ramp at Fox Creek if somebody were to file a file a complaint we'd have some issues the problem right now is you know we we don't have enough territory to put to put a ramp even with a big S we don't have enough land in the right place to do so and our alternative was a lift and what we're finding is there's no company willing to willing to engineer a lift for us really yeah so uh that one is such a problematic we if we know that someone needs to come to the office

055if they call and and we have someone meet them at the gate they can use the old Ada access the problem is that it's inside the fence and so you know we would just need to know in advance and and to me that's not an acceptable way for us to to continue to do that so we keep looking for new solutions for how to make it so that people actually can park their car in the parking lot and can get to the office without having to call and have somebody open the vents fence or do any of that kind of thing so we we still keep investigating that but you know it's very you can only have one inch of of lower elevation per foot and then every 20 feet you have to have a

056level for I think it's three or four feet and then you can start your descent again and so we're talking about a drop of about eight feet so you can see that that would take quite a bit of real estate to you know to get a sidewalk to get that so we we continue to try to figure out how to make that happen but that's kind of why it's on hold it's not because we don't want to do it it's just that we're right now we're trying to get these other projects done that we know we're not going to have those issues Dr Stewart the the ramp that's inside the fence that's the access for students to go to the office yes and that's part of the issue we can't just rearrange that fence that's

057what I was just saying yeah we can't just rearrange that fence plus the fact that right by that fence is where students come to the north side of that uh upper building so it would be it would just it would it would be a very difficult or not difficult it would be a very strange Arrangement and of you know of that little area right there yeah yeah it is it's a puzzle it's a serious puzzle yeah um so that it wasn't dealt with when the building was absolutely it should have been and and the and the entrance to that building is so strange anyway I mean I how many of us know any building anywhere where the entrance is uh is literally six seven feet below uh the grade of the parking lot right next

058to it I mean you know we're talking about within 25 feet this way an eight foot seven or eight foot elevation changes it's a very strange design I'm sure Charlene can remember sandbags down there oh yes yes I can yes yes very much so thanks Cass if you'll go back to the other uh let's see if there's um I did not do a specific financial information because I felt like we were doing the workshop on that um uh and uh the work talk if you'll bring up the work ticket report I know you're interested in this and probably the public is this is tracking what has been going on uh what was going on what we started with when we re uh when we took over our own facilities again uh so what work tickets

059were open when ABM left and what have been opened for us and closed and those kinds of things so if you look at the sixth column uh that the heading is open you can see that at the end of October of the ABM tickets we there were still 767 open and then in November at the end of November 684 and at the end of December 604 so you can see that our facilities people are addressing old tickets that were left over from ABM and then in the Bold you see that our own facilities people had 41 left to open in October 39 left open in November and 55 left open in December and I will tell you part of the reason for that number in December uh is first of all we got we got

060quite a few more work tickets you can see that in new and the other thing is we had three of between our custodians and our facilities people we had four people who were out over winter break for illness and injuries and so we didn't have the bodies to get some of those tickets addressed but I also want this is a good opportunity to share with you what we're finding we knew we were going to find problems um but I have and I said I've sent you some photos and there's some photos in the in this um I will tell you Plumbing in our district is a disaster and it's partly because our buildings are old and we all know what Bullhead City water is like but I have for you here an example of a

061piece of drain pipe from under a drinking fountain at the middle school this is an original cast iron pipe from when the building was built and the drinking fountain was installed somehow or other when it was installed because even cast iron can be rather fragile if you know if you don't install it correctly and so there were when it was installed somehow there were cracks right here and so this piece that was here had cracks on both sides So eventually those cracks grew enough that the piece fell out into the drain okay probably one of those times way back when the drains were plugged up and we couldn't figure out why probably long ago because this is very corroded on both of these edges so that happened a long time ago for uh over the

062some of those work orders that you see listed there under ABM were about this drinking fountain it's leaking under the it's leaking you know on the floor it's leaking this pipe was in the in the brick wall so uh the notes on some of the ABM work orders said we went and checked we couldn't find a problem we went and checked we couldn't find a problem the only way you could find this is to take the wall out and figure out where is the leak this was the league we're finding this in many cases not in walls necessarily but we're finding numbers at large numbers of examples of lack of Maintenance lack of fixing things and so we're taking care of them it's way more than I originally thought fortunately I have some money over

063you know in a contingency line but because I have said to Mark Mark Scott and the facilities people whenever we find something we are going to fix it we're going to fix it correctly and we're not going to fix it with the cheapest fix because whatever it is we do we do not want to have to come back to do again in five years or two years or whatever and so they have worked on over 200 toilets and urinals already and I sent you a photo art I think I included it in the report a photo of the two shelves of a lot of Plumbing that's already been replaced we have p-traps under sinks we have all kinds of things so I want you to know that at the end of the year when I

064give you a report of the money we've spent taking back facilities that the plumbing part is going to be very high okay we didn't anticipate it be this high but as far as I'm concerned let's fix it let's fix it correctly because then we won't have those costs next year or the year after so we're going to have some significant costs for materials this year the remainder of this year and probably into next year but I think it's the right thing to do so so not to harp on just that piece alone but you mentioned that there was multiple work orders how many years going back was say that particular piece brought to the attention that it was not taken care of I didn't personally look Mark said something to me about something being two

065years old asking for it to be addressed but that's quite significant I mean if that's is that a pattern that we're going to find absolutely we have already found it I just brought this to you as an example one example okay uh I could bore you to death Mark brings them and shows them to me uh he just sent to me today a photograph of the the base of a toilet unit that had a crack in it and it was fixed with silicone are we going to see improved water bills I'm thinking we're going to see very much well first of all we should see improved water bills at first for Fox Creek because we won't have that underground Pond that I showed you that I showed you all a month or two ago and

066uh and secondly when we don't have all these toilets running because one of the things that Mark King we talk about confusion we have two marks in the same department but that Mark King who is the plumber uh he you know he goes with the work order to fix one toilet you know one flush valve in a restroom in one of our campuses and when he walks in and realizes that there are three others also leaking okay so he went there to fix one and he fixes four um yeah I said I I anticipate some significant changes in our water bills uh because of toy you know that from your own homes if the you know you can run a heck of a lot of water through a toilet when it's just that barely dripping

067thing right um and so yeah I anticipate some some major uh Savings in our in our water bills um and uh and then the other things that we've kind of learned in these three months are part of the new business but um you can see our folks are are working gangbusters on on facilities things okay back to the other screen please um if you have any questions about I did do the student account comparisons and you see that those have been updated uh Diamondback has gotten their data in and so we have all of those data updated for you and um and the other reports so if you have any other questions about any of these reports I'll try to address can you bring up the cumulative report sure the student count computer or no

068not that one significant very bottom it's down here way way down yeah there you go yeah I was looking at this today and there is a huge change between October and November nice huh yeah and a huge change again for to December now I know that we were missing a week and a half for almost two weeks um so even if you prorate that we're still below well below yes so whoever's doing that they need to have a big pat on the back and make sure you get that to them for us we'll we'll share that Cynthia's here I noticed that also that there was substantial change and yeah yeah um and and it's and it's due to some of those changes that we've made in how we're dealing with those things and making some

069Believers out of some students that we really mean it we are also working and we'll be presenting to you I am hopeful to have it for you next month a proposal for slightly different way to deal with our students who are caught vaping or using marijuana and and has another step built into to it as a diversion thing as opposed to immediately going to an expulsion and and so Les Eastman and his assistant and Cynthia and her assistant are working on the appropriate for their sites you know slightly different but a program that will help us do a little better job of not just booting kids but figuring out how to try to change the behaviors and and keep them in school so we'll be bringing that to you I'm hopeful next month but it

070might be March okay I'll just make sure that people get I I will let them know thank you for noticing that um they've worked hard I was going to say I've heard some good positive feedback from at least Fox Creek um I hadn't heard you know with the middle school but it's good to see the numbers drop but that it was making a difference yeah so thank you and obviously it's making a difference with the middle school as well thank you any other questions about uh my extensive report and I will tell you it's not all my report just so you know uh Jenny Becker who is our space coordinator is the one who pulls all of the discipline reports and then I look at those to create the cumulative one for you but she

071does all she does all the front end work on that one and um and she gives you the ADM report and and those things so nothing that I do is ever just me and I so I want you to know that up front uh it's always a team effort to produce any of the reports and any of the information that we ever give to you okay moving on to item I'm gonna say 3.9 board updates I think that Marvin and Fred and I have an update that we um enjoyed completely enjoyed the new super or this the new school board convention that we went to can you guys attest to that yes very much so it was uh down in the Phoenix area and it was back in December we went down there and it

072was put on by asba and it was great for the new members they uh we had one whole day of stuff that they brought to the new members and said you know this is your your responsibilities a board member and gave us a lot of things on you know how to be a responsible board member and things like that they had great breakouts uh sessions that we were able to hear from school districts all over the state and stuff and superintendents and that it was very uh enlightening three days that we spent down there and I would agree um it was I was not not coming from an academic or teaching background I was overwhelmed with um just the the hearts of these people that were sharing with us and how they so desired that

073the new board members would be successful you know pursuing the best things that we can for the students in our district and it was a wonderful experience for me and I thanked the board for for sending us it was a great way for me to get acclimated and started in this new adventure we're going to go to the second part part two in February's and I anticipate that we'll have a great time there too great learning time anybody else have anything nope you're welcome to join us by the way Charlene Amanda I don't know I think Charlie it's got a little seniority on me though right I think you guys could join us and we um they really are very informative it's it's not the usual stuff yeah okay I'd enjoyed mine as well when

074I had done it but mine of course was mainly virtual so it's nice to see you know yeah yeah where you could actually have a cup of coffee and sit down with somebody it was really good moving on to the agenda we have the consent agenda coming up is there anybody that needs something removed or to discuss on his consent agenda okay do we have a motion to accept the consent agenda I Barbizon make a motion we accept the consent agendas presented I'll second that motion Charlene Diaz all those in favor I'm Melinda sabrowski aye Charlene Diaz hi Amanda amen I Fred Rushton aye Barbara zarzicki okay we're in 5.1 policy F or JFC student withdrawal from school dropouts this we've discussed this yes this is the second reading so we had first reading last

075month if you would put that up police Cass uh this was this is a recommended change as a result of the concerns that parents of kindergartners had last semester um to uh uh you know to consider extenuating circumstances for our kindergartners particularly and uh and so you can see it we did have it last month as your first reading but you can see the change so uh we changed that second bullet to read the ninth day of absence per semester for a kindergartner may result in withdrawal from school the Stu the student will be eligible to enroll in kindergarten the following school year kindergarten students with a physical a physician documented chronic illness with oh I see a grammar change there so if you all approve it we can approve it with the grammatic change

076uh kindergarten students with a physician documented chronic illness or individualized education plan IEP are exempt and then of course the change in the date at the bottom and this gives our principals some discretion in thinking about the reasons it does not change the idea of the law that 18 absences in a year can result in you know in retention and that second sentence in that bullet where a student will be eligible to enroll in kindergarten when we had this discussion last month we talked about the fact that you know the student would come back and and we would test for you know we would test we would enroll the student in kindergarten but Amy Healy do testing to see if the student really could go to first grade as a six-year-old so that still gives

077the principal some discretion in terms of making decisions that are good for students Dr Stewart would that be enroll in uh kindergarten or re-enroll because they'd already been in our kindergarten system and they're coming back in um well that might be a way toward that yes if if that's the way you want you know if you want to amend a little bit that way sure that strikes me as a minimal yeah you know that you don't have to then call this a new first reading so the idea of a second reading is that you can make those little changes if you need to oh yeah that makes sense doing roller re-enroll do we have a motion to adopt I'll make a motion to drop JFC student withdrawal form School dropouts with the edits to the

078policy of the student will be eligible to re-enroll in kindergarten and then also in the red highlighted change area that we delete or change illnesses to illness Amanda amen is there a second I'll second that motion Charlene Diaz all those in favor Melinda sabrasky I Charlene Diaz aye Amanda amen I Fred Rushton aye Barb zarzicki moving on to 5.2 facilities Department positions Madam president and board members as I alluded in in my uh my reports that I was going to come back to this originally when the board approved uh resuming reinstating our facilities Department the approval was for an HVAC technician a plumbing technician an electrical technician and a general maintenance worker um we uh then came back the next month and um and said right then we kind of wanted to hold off on

079the maintenance worker and do the other three so that we could roll the money that we had intended for that fourth position to increase the salaries to make us com at least somewhat competitive with the outside world now that we're three months in we have found that we really don't need a full-time electrical technician even someone who's very qualified there are many things that they don't have the certifications for to do we would have to hire somebody with a higher certification to begin with number one and number two three months in we recognize that we have way more plumbing problems and way more maintenance issues general maintenance issues then we have electrical and so it would make much more sense for us if we have electrical major electrical issues to you know to Outsource that

080on a case-by-case basis the good news is that Mark Scott who is our project manager and Facilities director uh has electrical certification he has about 16 certifications and so uh you know to a certain level and has been an inspector so he's really good at knowing okay this is something for which I have the certification and I can do or this is something that we need to Outsource so we'll get really good advice about that but we really do need two general maintenance people to keep up with all of the fix it's not this this is a plumbing thing and our plumber is very competent at that but we have we have lights and we have ceilings and we have floors and we have doors and door closers and all kinds of things and right

081now our HVAC person and one of our landscapers is doing a lot of that well that's kind of pulling them away from their first job so I really would like to reactivate that position we put on hold and replace the electrical technician with another maintenance so that we have two general maintenance folks and that we get those we get those hired fairly soon so that we can get on with some of those projects any questions do I have a motion to activate the two new facility positions ISO move hi Fred Rushton Soul move I'll second that motion all those in favor I'm Melinda sabrowski hi Charlene Diaz hi Amanda amen hi Fred Rushton hi Barb zarzicki on behalf of the facilities Department thank you okay um item 5.3 corrected classified salary schedule for January to

082June 2023. Madam president and board members as I was looking at fixing this to take the electrical test technician off and make sure we had the general maintenance worker I realized that and I'm not trying to throw her under the bus so please don't give her look her daggers when I had Cass uh create this table of course everything on the first line went up by 50 Cents with the increase in the minimum wage and then it was supposed to be 30 cents down in each in each cell she got a little carried away in the last column and had them have 50 Cent raises for for each cell and uh so I you know if I and I should have caught it so I'm not throwing her under the bus but we wanted to

083correct that right now so those are the only changes in the in this modification or revision does that affect any current employees only the HVAC attack and the um uh and the plumber it only affects those two people okay so we're leaving theirselves but they just started so it's not like they're on the race step so if they don't get the 50 cents and we're taking it they already got their 50 Cent for whatever step they're on yes and we had not had a payroll in 23 yet so we were safe okay do I have a motion to approve the changes I'll make a motion that we um make the changes to the classified salary schedule in favor asking oops excuse me we do need a second hi Fred Rushton second the motion okay I'm

084I'm Melinda sobrasky hi Charlene Diaz I'm Anna even hi Fred Rushton hi Barb sarzicki okay item 5.4 we're going to convene to Executive session for discussion or consideration of employment assignment appoint appointment promotion Dem the motion dismissal salaries disciplining or resigning of a public officer appointee or employee of any public body except that with the exception of salary discussions and officer appointee or employee May demand the discussion or consideration occur in public meeting did this person want that to happen no person did not request public meeting do I have a motion to convene to Executive session go ahead I Barb zarzick you make a motion we convene to Executive session I'll second that Amanda Eamonn all those in favor Melinda zabroski aye Charlene diazi I Amanda amen hi Fred Rushton aye Barbara zarzicki okay we

085are now in executive session [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] thank you [Music] foreign [Music] foreign [Music] foreign [Music] [Applause] [Music] foreign [Music] foreign [Music] [Applause] [Music] foreign [Music] [Applause] [Music] [Applause] [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] [Applause] [Music] [Applause] [Music] foreign [Music] foreign [Music] [Applause] foreign [Music] [Applause] [Music] [Applause] foreign [Applause] [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] foreign [Music] point one we need our motion to reconvene in public session I'll make a motion that we reconvene public session I second that Fred Rushton I am um I'm Melinda sobrowski hi

086Charlene Diaz hi Amanda amen hi Fred rushden aye Barbara zarzicki I used to not used to going first [Laughter] I need a motion for possible action revoking the penalty of clause for Katie franick I will make a motion that we amend our prior decision of invoking the penalty clause and absolve her of the penalty with Katie friendship Amanda amen I've read Rushton second all those in favor I'm Melinda sobrowski hi Charlene Diaz I am and amen I Fred Rushton hi Barbara zarzicki okay item 8.1 supplemental program materials for the kindness Club Madam president and board members we have an individual in the community who has volunteered to teach in our after school program at Fox Creek and the topic being kindness Club Fox Creek title uh 21st century program is has welcomed her she happens

087to be present it's Emily tiernis who used to work in our district by the way a long time ago and but she has materials and we have a copy of the materials for you to look at all we're asking is that you approve these materials for the program so we don't ordinarily bring programs to you from the 21st century program to to approve the you know the club or those kinds of things but when we are when those programs any of our programs are using materials we bring we try to bring those to you for your approval yeah can um if you'd like to ask Emily questions we can bring her up and you can ask her questions snippet of what the program's about Emily come on up to the podium please and by the

088way the other things that are listed on the yellow sheet that is uh actually part of the agenda any of those materials paper pencils glue you know any of that stuff is provided by the 21st century program so uh really uh you know that we provide all of that kind of thing it's just the um the actual content that we're asking you to approve so Emily's here to answer questions this is not good evening board thank you for letting me come here this is not an expensive program because it's about the quality of Who We Are and the purpose the 21st century grant that your school has written requires that you offer students a broad array of enrichment activities that can complement their regular Academic Program it's research based you'll know from your own backgrounds

089likely that the high scope educational Research Foundation that started in the 60s as a federal program and has become a private Foundation since then has over 650 years of longevity research that shows that when students make their own plans they do them and then they review them they have much more success throughout their lifetime now with the longevity research but certainly throughout their K-12 years the goal of the club is to help them articulate what does kindness mean what does it look like what can we do and identify through art projects and different modes of expression their ability to articulate that and then create projects that they can do in the school at home in the community that are self-designed that they create the project and then implement it and then review it how did

090that work um the activities I just kind of mentioned would be cooperative games and art activities and service projects they look at all of the the qualities in that book that you're passing around um because they're all interrelated but we're going to start with kindness and we'll probably speak about compassion because it's pretty connected and we'll probably go on to talk about respect as they practice perseverance confidence problem solving techniques they'll replace the less effective responses that many middle school and junior high students have when they are faced with difficulties of disrespect and academic fatigue and power struggle and bullying so we're going to give them some Alternatives that they're going to create and I will remind you that participation in the after school program except for the tutoring section sessions is voluntary so uh

091you know uh we we're hopeful that parents are involved in students decisions in terms of which activities that they participate so this would be a voluntary situation for students um I noticed that it it um the aggression that resolves aggression through peaceful restorative justice agreements which is something you guys are working on yes so it kind of ties in with with what your overall goal I guess is okay we really we really are uh as a district uh trying to increase a focus on helping students learn to self-regulate learn to control their own behaviors and their own decisions and be less impulsive and uh and less aggressive and so we're you know we're moving that way in in a thoughtful and appropriate manner in terms of training and and making that happen so this is

092this is very complementary to that process and you said this is at Fox Creek this is at Fox Creek yes okay I thought when I was looking through the book earlier before I thought maybe this was something we were starting at the middle school because it seems a little of the Middle School language a little bit and then I was just looking just now to see that it was copyrighted you know 23 years ago so I mean the language to me might be a little might turn them off a little bit like um some of the responses maybe or even like the quote that you have on here about the like the example instead of saying you're nasty try saying is there a Kinder way to do or say that um so I I would

093just encourage because I like I think this is a great idea I just encourage that maybe allow them to find their language and their use yeah that is the intent yeah and and how they can I mean definitely own it you know in in that so awesome anything helps everything helps do we have a motion to approve the materials I make them I barbazicki make a motion we approve the materials for the kindness Club my proud Rushton second that much all in favor I'm Melinda sobrowski hi Charlene Diaz I am and amen I Fred Rushton aye Barb zarzicki and you're going to start this on the 27th right in February okay perfect okay thank you Emily item 8.2 policy i h a m b exhibits for Family Life Education uh you want to bring the

094first one up please okay so these are uh these have come from asba in the last week or so this is part of a another policy update so we have this policy already and what they're doing is simply providing us with uh with a form to be able to use relative uh to that policy so I recommend approval of of this document and if you'll show the other one please foreign and then this is the other exhibit so um uh this is uh relative to any family life curriculum that we have the first one is because parents can opt in to those programs and in this case then the parent is requesting to see any materials that are being used in that program we don't have much in the way of these programs right now

095but that doesn't mean we might not at some point and so this prepares us for any of those circumstances and keeps our parents involved in that decision-making process for their students to participate so when we have these programs do we is is the exhibit the EA is that just in our registration and do they sign kind of like you know oh you get surveys you get this or is it something this would be if there was a specific program that we would give to students and uh and it's a change because the way we have operated uh is that parents would opt out and so this is this is a change to have parents opt in it's just a flip in that process okay foreign do I have a motion to adopt policy i h

096a m b exhibits I'll make a motion that we accept or adopt uh policy i h a m b exhibits Family Life Education I said ice Barbara zarziki II all those in favor I'm Melinda sabroski aye Charlene Diaz hi Amanda amen hi Fred Rushton aye Barb zarzicki and I will and I will remind you that these are exhibits um in this list that I'm presenting tonight some of them are exhibits some of them are first reading of policies exhibits and regulations uh can be adopted at at the first reading it's only policies that must be read two times so um so we are here with uh i j l Dash e which has to do with the letter that we send to parents relative to new library materials and um we have for only the

097second time in many many many many years uh this year we did last year as well have had money to purchase library books our libraries had not had any new materials for 10 12 15 years until last year and this year with grants and uh and the new law firm last summer requires that we post the names of those uh the titles of those materials in uh on our website and uh so parents can you know can see them and and then there is also another document that they can file to request you know consideration that those materials not be not be used and you can see the stipulations down at the bottom for our schools we do have a library specialist at each site so then we skip to number three and this is

098just then evidence that we have in fact sent this letter to the parents at a particular school and and then um question four so um you know so if it's replacing an existing title in the library because it was damaged or whatever we don't have to send this out so uh you know it's that bottom part is Administrative just to make sure we're doing things we're supposed to do just for clarification I think I already know the answer to this but um somebody out there may not um this does not apply to the libraries within the classroom no it doesn't it's just our this part only of my school library only the school library oh yes yeah and for any any of the materials that we have in any of our programs uh you know

099parents can request to see the materials and and then they can also request that the board consider not keeping those materials and there's a form for that you know and and and an application to the district to consider so it's not like we're trying to keep anything secret but we're grateful that this does not apply to classrooms for a number of reasons for for instance many of our teachers use the Scholastic book program where students purchase books and the teacher accumulates points for those books that are purchased and then frequently trades those points in for books that they put in their classroom library and and then we also have instances where Community people or retiring teachers donate their books to someone's classroom so you can see how this could become administratively cumbersome cumbersome if we

100were you know having to do this relative to those classroom materials okay thank you any other questions do I have a motion to adopt policy i j l Dash e Library materials selection and adoption ipread rushed and moved that we adopt this policy I'll second that motion all those in favor Melinda sabrowski I Charlene DSi I Amanda amen hi Fred Rushton aye Barbara zarzicki now this next one the policy j f a b d a admission of students to in foster care this is a first reading this is a first reading and it is a um you can see a very extensive revision of current policy relative to students in foster care you would not be voting on it tonight but if there are any sections of it that you would like us to review

101with the attorney or to discuss you're certainly welcome to do that at this point hmm yeah it's pretty clear yeah okay moving on right yes you may move up moving on to 8.5 regulation of jfc-r and Exhibits jfc-e in reference to policy JFC student withdrawal from Stu school and dropouts Madam president and board members you can see that jfc-r is totally new we developed this uh relative to the changes in the policy that you approved in Old business to give our principals some guidelines for ex you know exercising their discretion we want them to have some discretion but we also want them to have some consistency from site to site and that's the purpose of a regulation is to give you know to set up some procedures for for dealing with this um the uh

102the principles were involved in this discussion uh you know of reasons and and stipulations and those kinds of things but we also used examples from other from other sources they weren't from other districts in Arizona because no one else in Arizona seems to have that kind of thing relative to kindergarten students is this um is this the first reading or is this first this is a regulation so it only has to be it's only one this one yeah okay yeah and if you want changes we can make changes in it right now and all right I like it I appreciate it I think it fits with the policy we just did do I have a motion to adopt I'll make a motion to adopt regulation J F C Dash r we didn't see exhibit e

103though no we'll show you exhibits so I withdraw my emotion okay and this is just the form it was just so exhibits are usually exhibits are usually the form or a letter that goes out or whatever you know an exhibit is a document a regulation is a set of procedures and an exhibit is a document so this is the corresponding document would you like to restate your motion are you guys all good then I'll make a motion that we adopt regulation jfc-r and exhibit jfc-e in reference to policy JFC student withdrawal from drop from school and dropouts third sorry all those in favor I'm Melinda sabreski hi Charlene Diaz hi Amanda Ayman aye Fred Rushton hi Barb zarzicki okay 8.6 is another exhibit jhd-e-b certification of students with chronic health conditions Madam president and board

104members this is another one that has come to us through a policy update from asba and it's simply changing some of the wording in this document that we do require uh if if a student has a chronic illness and and makes it very clear that this this document must be completed by a physician the other document alluded to that but it didn't actually say that so uh this one really nails that down and we do have instances where we have students with chronic illness and and if that's the case then the 18-day absenteeism does not apply perfect it doesn't apply as long as it is their absence is due to their illness yes as long as good point Charlie yes very good point as long as their absence is due to the illness if they

105took 18 days of vacation with family um yeah that's a whole different story that's a whole different story do I have a motion to adopt I make a motion we adopt the regulation J F C R and exhibit jfce and uh or no I'm sorry uh jhd-e-b uh certification of chronic illness I'll suck at that all those in favor I'm Melinda sabrowski aye Charlene Diaz aye Amanda amen I Fred Rushton hi Barb zarzicki we have another policy 8.7 policy exhibit KB Dash EC okay so uh this is another update a updated form so it is in an exhibit and its parental involvement in education request for information uh pursuant to ars-15102d and you can see that much of this is new relative to you know materials that are used in in the school and the

106second page is the actual um uh part of the law um well some of the wording from the law so that's the part that's new that describes in what kind of cases parents may use this document and the timelines for the district to respond is this foia requests is that what this is uh it's PR this is a pretty open document relative because the timeline added is definitely new that's all new everything that's underlined on this page is new so where I give you new wording and make it red so so it stands out asba underlines things so um that's the difference in in the way it's presented and this gives this gives parents an additional uh appeal right to the board what so this could apply to any information that they want um that's

107what it reads this kind of Information Act yeah let me I'm sorry I did not look that up in advance yeah I'll look it up here or if you can find it quickly on policy Bridge ah there you go okay uh would you go to kb-r please okay so this is this is access to library materials and and so it's pretty much access to uh any kind of information that parents would like for what's going on with their children in the you know in school I noticed uh down there at the bottom of at least what's on my screen that that also gives them access to uh electronic information about uh their childhood that includes stuff like disciplinary action and reports yes and those and and Fred all of those are already those are already

108available to parents through Synergy which is our student information system um and uh you know in the before before the electronic version or the digital version of registration in all of those documents it would have meant pulling all of those and you know and making copies and doing whatever which we used to do now it's much easier for parents because they all once they enroll their student they have they have a password and and can log into the actual information directly thank you and in in that case they don't even need that document I mean for those things they can look at any time they want to so I I think that the exhibit has to do more with like instructional materials and Library you know those kinds of things so not to be uh

109um Jay on this list that you have right there it says teacher and counselor evaluation this is this I will tell you Charlene this is one that makes us nervous um that makes me nervous well and it makes the and it's me it makes life a little difficult for our counselors but this was passed in the law uh this past year and um the other reason it makes teachers and counselors nervous is if we have a student come into the counselor's office and and Report some kind of abusive situation at home we are obligated by law to report that to child what used to be called Child Protective Services Department of Child Services and uh and then the law now is saying we don't have to report it to parents it doesn't say that but

110it says that if the parent you know if the parent suspects that the counselor is the one who reported you know they can ask for the counselor's notes so it makes a counselor's job not just their job but it makes their credibility with students with children and their TR and children's trust very difficult um you know when you think about it from the standpoint of a child who has issues you know it's not so especially if the issues involve abuse or something at home What Child is going to risk telling an adult at school that they have those issues once they find out that the parent can request that information and so frankly all all of the school districts in the state are are awaiting uh some kind of some kind of challenge in court

111to that piece see it I just read that as teacher and counselor evaluations meaning their evaluations like yeah if from that what's that it says teacher and counselor so if they go to an assistant principal or principal then their records are to report abuse then they're they'll be maintained but the teacher and counselor evaluations will not where are you seeing that on Jay it just says teacher encounters their evaluations well I think that parents would interpret it any way they wanted to I mean because the truth is a principal is a teacher an assistant principal is a teacher I know a peer normal things are listed as ordinarily usually yeah they will um subpoena your information that you have the notes that you've taken as administrator on a student and and technically this is also

112saying that um so for instance if our if our teachers are having a a teacher assistance team meeting to talk about a child's progress since you know academically but also socially and behaviorally to consider whether what kind of interventions they need to do to help the child um and and first of all it's a sensible and correct thing to do but it's also a step in the process of determining whether a child needs Special Services of any kind and and so it kind of says so a teacher you know a child say behaves a certain way in class and the teacher makes a note of that to remember just to remember to discuss it at the next tat meeting that note now becomes uh open to the parents request and um I don't know about

113you but sometimes I jot down a note and it might only have three words well those three words could be interpreted in a whole heck of a lot of different ways by different people and uh so it's you know it's creating one of those situations where teachers and counselors are uh hesitant about what notes they take and and hesitant about uh you know any of that legitimate documentation of things because of the way it can be used so um we we really believe it will be challenged at some point but it certainly makes things awkward in the meantime okay but it's a law it's the law it is the law yeah and it also by the way it also restricts what we can ask students so you know you run a little bit of a

114risk potentially you run a risk on Monday morning when you're greeting your kids at your classroom door and saying hey how was your weekend yeah well that's a good relationship Builder I mean it's one of the things you all have done that you know Fred you may not have been a teacher but I bet you've done that with people you've said you know you said to them hey how was your weekend absolutely and never given a thought to somebody might think that you know that you're fishing for information that's none of your business um and if and if that's the case and somebody thinks it's none of your business or any of us they're going to say you know well I'd rather not say okay uh you know and you move on right but for

115it's a relationship building thing for teachers and kids and counselors and kids and now to even have to think about I can't even say hey how was your weekend you know or you know what did you do this weekend where'd you go this weekend um you know uh how was your mom yeah yeah yeah it's kind of it's kind of like handcuffs for teachers yeah right so okay do I have a motion to adopt policy exhibit kb-e-c don't have a choice so move [Laughter] I'll second Amanda Eamon all those in favor I'm Melinda sabroski aye Charlene Diaz I'm Amanda amen I Fred Rushton hi Barbara zarzicki I will tell you you do have a choice I mean it's even with a policy you have a choice of not adopting um and an exhibitor a regulation

116you do have a choice of of not adopting but then we better be thinking about an alternative or a replacement so you know just in the legal sense I want you to understand that just because it's put out by asba does not mean you have to adopt and this is a teaching moment here I'm taking a teachable moment here so that you all know that you know you really don't have to adopt but because it's the law we better have an alternative or you better direct me if you say we're not going to adopt this wording then you need to direct the superintendent to come up with an alternative document okay hmm we can keep you busy 8.8 policy gcfc professional staff certification and credentialing requirements fingerprinting requirements in this one this is a policy

117so we're just going to look at it tonight yeah and then we'll vote on it next time yes but I do want you to know that these three in a row go together and it came about because we had a question about um do we require fingerprints from officials uh for our like our football basketball soccer whatever do we require fingerprinting for those folks who come on our campuses and work with kids we hire them to do that and so of course I threw that at the attorney and said I tell me what we need to do here so in these three documents so you see here gcfc which is we've crossed off the sea which means this is the version that is copyrighted by asba and if you'll scroll down please there we go

118so when I talked to the attorney he recommended the brand new policy that is the third one in this list but then we needed to amend to put this one extra statement on the other two policies so these three really go together and yes this is a first reading for all three but I wanted you to have some sense of why we're you know why we're doing these three okay okay an 8.9 policy gdf a support staff qualifications requirements fingerprints requirements and this is one of the ones you're talking about yes this is the next one and so it once again it's just the addition at the end of that provide exemptions okay 8.10 policy gdfb support staff qualification requirements contractor and third party print fingerprinting right so this is the new policy this is

119the new policy recommended by our attorney um and essentially what it is saying is that if it is a contracted or third-party uh person that is not in continuous and unsupervised uh contact with our students excuse me that they are exempt from uh from having to have a fingerprint card and so he's you know would this be like the West care people that are coming in uh no because they have fingerprint yes so they have to have this is this is like uh this is for instance uh okay so this week we had an ins we had a situation where we needed to call it an exterminator to come to the school next door and we needed it now it was an emergency okay um okay so they're coming on campus with students there they're

120an outside vendor um and a third party they do not have to have a fingerprint clearance to come in and do that because they are being supervised by school personnel and it's a temporary situation and they will never be alone with students okay um so that that's an example beyond the officials for ball games and sports events and those kinds of things okay okay we'll have more time to read those yes you will 8.11 student superintendent's performance goals oh did I not attach that no that's there I know I added the attachment the I saw it that I sent it to you I think I sent it to all of you uh separately uh oh but I meant to attach it here so that it was visible let me send it to you um you

121may have it in your emails to the board if you want to do that so I'll tell you about it while she's while she's finding it for us thanks Cass um uh after my during my evaluation last month um you all gave me a couple of goals one that had to do with retention and recruitment of employees and the other one had to do with increasing percentage of students attendance and then uh because we're all all about our academic our students academic and social success we want students to be life successful not just academically but certainly academically because we're really focusing on that right now I added a third goal relative to uh you know so that I have a I have a specific goal just as we are expecting our school sites to have

122some specific goals that they are working on for improving student academic success so I added that third one and uh did you find it okay let me uh let me find it and send it to you it's funny because it was on board docs today see I thought it was but maybe not get my mouse going it's easier I'll get it I'll get it Cass it'll be easier if I just got it because I know right where it is okay I'm going to email it to you foreign there you go I'm so sorry I I always try to attach things and cast attaches things and somehow I miss this one so um foreign yeah okay so um this is the document I've used the last couple of years and um I wish I could take

123credit for it but I can't I uh um uh Barb uran who is a who was my superintendent coach uh shared this with me in year one and uh so you can see the rating they are smart goals and so goal number one is bcsd student attendance will reach an average of 92 percent right now we're running just to here above 89 percent um at some sites it's over 90. it's 90.5 and for one side it's 91 but for a couple of sites it's 89. and Melinda told me to be realistic so but you can certainly change these if you want um this is I'm just proposing it to you and and you're going to tell me tonight what my goals are so you can see that um less than 91 percent is ineffective 91

124is developing 92 which is the goal to be effective and uh 93 to 100 would be uh highly effective so you're certainly welcome to change those percentages if you want I'll strive for whatever you want the second one is the recruitment Recruitment and Retention superintendent will present a comprehensive plan to address Recruitment and Retention of employees during second semester school year 22-23 data will be presented in December 2023 comparing recruitment retention between the two school years one of the reasons the main reason that I put December of 23 is because my evaluations are in December and it seems a little strange to me to have goals that are from July to June when my evaluations are December to December so it would make more sense to me that the data you know and the goals

125match the match the evaluation uh timeline exactly um and so um so you can see that for the ineffective you would just get a plan that that's all you would get for developing you would get a plan and 50 of the plan would be implemented by December 1st of 23 effective would be the plan you get in the spring and we'd have 90 percent of the plan implemented by December of 2023 with data with actual data comparing the two years and then for highly effective you'd get all of that and there it would show at least a 10 percent Improvement in retention and recruitment and once again I just made those up you can change them however you want uh Carolyn on that one you said at least a 10 percent you've got uh with

126data comparing showing less than a 10 Improvement I'm sorry yes I do sorry the uh the carrot is the wrong way thank you good catch Barb and then the third one that I added superintendent will Implement strategies which result in increases in student academic growth as demonstrated in local and state assessment data for ELA which is English language arts and math reported on Galileo student Benchmark performance levels and the state assessments on my goals last year it was just on Galileo because we had not had State assessments for a couple of years and there was no way of comparing spring 2022 data compared to Spring 2023 data and and then once again you can see the four the four descriptors there and yeah it's a little confusing but I think you can follow it if

127you if if you read it real carefully and but essentially we're looking at some major steps some major moves of kids but it's not a move say from from minimally proficient to proficient necessarily it's moving out of one category into the next Higher One growth and one you know because it's growth and uh you know having large numbers of students move uh two categories uh is rare yeah that's a good word rare yeah so um frankly I'm more I'm more uh I'm more committed to having all of our students grow than I am to having a set of students who are highly proficient and then not have a lot of proficient and have a lot of students in the lower two categories it's really important to me that every student show growth as opposed to

128some students showing a lot of growth and others not and so that's part of the reason this is worded this way this is it strikes me that this is more for kids it's more about growth than it is about um uh you know hitting some specific Target so those are the three that I uh you know that I came up with based on uh your Rec your request last month plus the one that I wanted so any changes you want tell me the current the current absence rate or the current attendance rate is 89. it's running between depending on the school between 89 and 91 percent um and it's uh so as a district we're right at the like just below 90 percent so but we have an opportunity to raise part is 92 realistic

129then 91. 91's the low end isn't it no I know no but 92 for 92 for uh to be uh effective um two percent it's a stretch but but the thing is you you know you don't want to go I don't want to go for something that's safe let's go for the stretch all right as long as you're comfortable with it I I think it's fine I'm comfortable with that um in the spring all the kids are healthy and they'll be here well and in the fall because this is from now until December right that's true so uh uh yeah so but I'm sure we looked at past statistics and we looked to see where they were and then you wanted to see it growth and it was a realistic challenge it was a good

130one so I'm very comfortable with this stretch um uh you know a little bit of a stretch so uh frankly you know I mean yeah I mean we used to run as a district we used to run between 94 and 95 percent but at the time we also didn't insist that sick kids stay home until they were well we have now learned insist that kids stay home until they're well and um uh you know and uh rather than bring their illness to school so um yeah I'm comfortable with the 92. okay do I have a motion to adopt the goals for our superintendent I'll make a motion to adopt the goals for the superintendent's performance I'll second that motion all those in favor I'm Melinda sabrowski aye Charlene Diaz I Amanda amen aye Fred Rushton

131hi Barb sarzicki thank you get going on those we already are I will tell you that um uh there there is a requirement in one of the grants I think it's one of the grants that that we or as an Ade that we have a committee for re retention and promote uh Recruitment and Retention and Jensen um okay okay but she's got a committee of teachers and are there classified people on that committee too okay so they they actually as she chairs it but they actually said nope we're going to write it and so they've already started working on that and uh it's a pretty it's a pretty impressive it's a pretty impressive um uh doc sorry document that they've already started and uh Jen and I've been working on the financial part to to

132see if we can you know to see if we can fund some of the things that uh that they're asking for but it's uh it's really good because it's coming from the ground up these are things that really matter to our people and some of them were a little surprising to us um uh and and others were for me gratifying so one of the things they really like is uh you know I do that next day news so like tomorrow I will do the news from this board meeting they really like that well I'm glad that's a gratification for me I thought it was a good way of communicating with people and now I have good feedback from them that they like that so um uh so they've got lots of other good ideas too

133so it's a good thing so they're helping me out once again my goal will not just rest on me so thank you okay I am 8.12 consideration of requests for resignation of Nancy daughtery this lady really wants this in public okay yes well and uh she's not here um and um I sent you lots of information that is essentially confidential information so that you could make it informed informed decision um uh you know I just as I indicated to you uh in the notes for the agenda we just have to be very very careful about violating student confidentiality and those other things so um uh so you you have the you have documents and um I'll answer what questions I can Brett I read the uh the document and thank you for forwarding that to

134us um and I just felt based on my experience limited as it might have been so far with the board that these are the kinds of issues that are discussed in executive session am I correct ordinarily ordinarily would a motion to table be out of order so that would give us time to verify from Miss Doherty that she does in fact want this information to be public I think if you look at there's a note from her in that packet she actually puts it in writing oh okay all right very good I will say that I know that she mentioned in her letter that she had spoken with Miss Alvarez but it doesn't say anything where she um um spoke to miss hall or she spoke to you in reference to her concerns she did

135not I don't know if she spoke with Miss Hall and Miss Hall's out of town right now but she has never spoken with me and there are there are procedures right and policies and steps that she could have used um uh you know informally and formally to have brought her concerns to me right and then we could have probably helped her through this process had not got to this point I would be hopeful that that were the case I guess I don't remember when was when did she when was her last day Tammy last day was Thursday last okay thank you yeah she would she did not work at all last week so she called off and then she submitted a resignation on Thursday or Wednesday sorry on Wednesday um if oh okay she submitted

136it on on Tuesday but said her last day would be Thursday did she work Wednesday Thursday oh Wednesday sorry Tammy I'm just not hearing you okay so she called off on Monday Tuesday submitted her resignation effective Wednesday last week okay and she was only there a short time she wasn't right since October nice it's long enough it's really kind of strange to do this it's very it's very strange to do it in public to have that much information to look through too because it's a lot she how many students are in the classroom 15. 15 and a pair Pro and high needs High needs special ed kids very high needs special ed kids so that was one that's one reason that we have to be very careful um uh you know to share some of

137the things that that she shared because in that small of a class uh any comments about students could be readily identifiable and we certainly don't want that ever relative to our students may I and and I I do understand that uh although not an educator as you all are I have uh when I was in the construction trades I did teach apprenticeship classes for five years so I have some sense of um what it what it takes but not nothing like what I'm sure all of you have experienced but it seems to me in reading this letter that there are issues that exist particularly with these special needs children that perhaps require a little bit of scrutiny I'm not sure quite what the uh correct approach would be but if there's validity to say 50

138percent of what is being reported in this document that um you know I just hope that we can address the issue so that the situation just goes away I'm not sure what the answers are friend I think that I think that what what you're what you're alluding to is probably very valid but what what we're looking or what I'm looking at with this is did she follow policy yeah yeah and it doesn't appear that she followed the policy to get things remediated I agree with that yes I I can see that so like um we don't know how much of that's true because the policy wasn't basically used followed and the policy is there for her for her benefit basically and it might ultimately have ended up with you anyway you know the board is

139the ultimate appeal level for any of our you know any of our staff who filed grievances or you know do that kind of thing so you know they they have the process of of going to their immediate supervisor and then uh and then to me as on appeal and uh and then if they don't like the resolution that I offer then they can appeal to the board so ultimately this might have appeared to the board anyway but there are steps that showed that we exhausted efforts that she has worked through the steps to help to make the changes to rectify those situations that she saw that she identified and that that would have helped support you know more um of some of the claims that are in there if there was proper documentation and policy

140review and and made those those efforts do we have an action do I have a motion I'm stuck on the penalty but she's requesting resignation without penalty and I think that's also what I recommended yes you did without penalty no penalty yeah I recommend it I'll make a motion that we accept the resignation of Nancy Dougherty without penalty I'll suck at that motion all those in favor I'm Melinda sabroski aye Charlene Diaz I am and amen I Fred Rushton aye Barbara zarziki okay 9.1 future topics anything that we would like to have our superintendent look into for us I think I made a couple of recommendations to think about doing some asba workshops for you to consider doing that and not doing that as a as a workshop a 30-minute Workshop doing it as an

141outside thing and think about doing that maybe after uh the three of you go to bolts because at that point you might have a little better idea of what you might want more information about or more training on and I'm just making that recommendation simply because we have two brand new board members but we haven't done that for a while so you know I suspect that Amanda and you and Charlene you know might also I'd like to have some of those trainings as well and asba does amazingly good trainings very worthwhile you know four hours on a Saturday or depending on work schedules and whatever on a Friday you know whatever it is that that you all might want to do so um you know I I certainly am not proposing any specific topic but

142I thought you know that that's something for you all to be thinking about doing um I have one to add uh staff appreciation since that comes up on us really quickly so if we can might start um talking about that at least to to get us going that way we don't scramble the the last you know month trying to like we did last year yeah two years ago so that way we at least kind of you know get our our gears going early on it and what we want to do it does it does so um and then the other thing that I would add when you're when you're talking about dates and and whatever and and I appreciate the fact that you've set your meetings for um uh the Thursdays and the 30-minute Workshop

143um we really would like to follow up um since you all approved the three hundred thousand dollars for uh the outside group to come in and they were here this week we had nine people nine people on our campuses this week um uh doing assessment and interviews with teachers and administrators and kids did they interview any students and students to identify some things that we need to do to improve our programs and to develop those excuse me those School Improvement plans so um uh and I I'm proposing that for the February meeting that we do two things in that Workshop one is that one site report to you what they have done so far in other words what happened this week and what's happening at PD next week and where that's taking them so where

144are they by February 8th at that point so you know they're only going to be part way into it but at least you'll know where all of the sites are based on the report of one one District or once uh one site we also are obligated to have a title one community meeting and uh we've tried all kinds of things to get people involved in that uh it's a very it's a struggle and so Jen asked if we could not maybe include that have that be part of Workshop because at least then we know we have this part of the community and we always have some folks who are here in the in the audience and perhaps we can you know attract a few more folks if they know that they can come so that

145that Workshop be an hour instead of instead of 30 minutes so could still start at 5 30 and go to 6 30. then in March that we do those reports from two sites so you can see then okay you'll know where site one is in February and then you'll know where two more sites are in March and then have the last two sites in in April because they have to be done in April so that Jen can submit all of that because the the grant requests you know the grant proposals are uh particularly for title one and the other title programs are all tied to those uh those plans you know that's how we fund the Improvement plan is with the grants and so she has to have those done by May 1st so um

146so if if for three months you would commit to an hour Workshop each month to really get you know really get into some of the nitty-gritty about what we're doing uh to help them you know improve uh improve the academics for our students that will be good inform information for you and um and me and uh and the public but also a good opportunity for the schools to kind of brag a little bit about what they've been doing for kids okay okay good points good thing anything else that we'd like to have she's extending our work time yeah do we get extra pay do we get overtime for that yeah by 100 okay 100 come on it's Gotta Be time and a half okay there you go 9.2 upcoming board events um well it's the

147only one I can think of which is in February early number eight okay 9.3 date time location of future meetings Thursday February 9th yeah Thursday February 9th sounds good and I said the eighth didn't I oops it's the night yeah so that would be 5 30 and then a 6 30 meeting yeah okay sounds glorious yes the schedule sheet actually has three asba items in the bottom on that um the other separate sheet that he gives it yeah no over here that one yeah I will learn this job sooner or later um okay with you sure well that city council I'm sorry which one am I looking for oh at the very bottom Wednesday webinars oh yeah webinars yeah now do we need to sign up for those Cassie okay they may they may have

148you just register so they know who's going to participate but I she'll check on whether you you know those are those are a no cost I think I think those are no cost okay so we just sign up with with Cassie and she'll take care of us she normally does anyway yeah well that second one appears to be somewhere for a duration of a long time it's the bolts training that's the bolts training that you're okay so they offer that twice right yeah they offer that one twice so you guys are going to the one you're all three going to the one in Flagstaff because the other one was already full oh that was it yeah because we couldn't find a room yeah Super Bowl Phoenix you had wanted to go to that second one

149there are no rooms available yeah there are no hotel rooms available in Phoenix what's going on Super Bowl oh girl and the rooms probably were five hundred dollars what's the 49ers were the Super Bowl I'm not watching you won't be watching for a while [Laughter] all right item 10.1 adjourning the meeting do I have a motion to adjourn I'll make a motion that we had during the meeting I second it all those in favor I'm Melinda sabroski hi Charlene Diaz hi Amanda Ayman hi Fred Rushton hi Barbara sarzicki the meeting is now adjourned very nice first meeting y'all thank you thank you surprise surprise one down 24 to go [Music] [Applause] [Music] [Applause] [Music]