001[Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] that point yet do you want to call him right now well yeah because all we're going to do is roll call okay please hey we're good to go i called to order the workshop of bullhead city elementary school board on tuesday december 14th 2021 at 5 30 p.m roll call corey burgess here amanda amen here charlene is here here we're moving on to item 1.3 snyder electric electric design phase mid-term report we're getting the representative on the phone right now so while we're waiting hello he's brandon hold on one second so this is brandon woodward who is one of the two people we work closely with from schneider electric uh you met tom milroy a month
002ago tom is uh tonight presenting preliminary kinds of information to mojave valley elementary district they're about six months behind us in this process so he couldn't be here tonight brandon is here on the phone and we have his slide deck and he's going to share with you the mid-phase report prior to us bringing a proposal next month to the board so brandon have at it all right perfect thanks for the intro uh well president burgess members of the board dr stewart and whoever else is on the call appreciate the opportunity to give you an update on the project and kind of where we're at and i understand that doing this over the phone is a little less than ideal but we appreciate you guys being flexible uh after the the date change on the board
003meeting so um as you're all aware we're working on a modernization project for the district focused largely on hvac uh and what we want to do tonight is give you a quick update on the large amount of progress we've made over the last two or three months and kind of what some of the next steps are that we're looking at to get us to that uh end goal of a summer install with some of this air conditioning units so as this is a workshop i would love your feedback and questions as i'm walking through this so please don't hesitate to to stop me and ask questions as we go along uh and as dr stewart mentioned my name is brandon woodward i have not had the pleasure of presenting to you guys in person but
004i have been working behind the scenes with dr stewart and jen james tom from my team um working behind the scenes so i'm intimately familiar with this project uh but haven't had the chance of meeting in person so appreciate the opportunity any questions before i walk through this no questions all right next slide please so looking at the timeline like i shared for the last couple months we've been working on the design phase of this project we know that there's a big need for the district and the hvac side so since september we've been in the design phase trying to figure out where do where does the district focus its energy and some of its escrow dollars to address some of those most concerning needs we've been doing that since about late september and last
005week the green section on there we did a midterm meeting with the district to share some of our preliminary numbers that we've received back from uh after we we've connected with a few subcontractors on this and that leads us to the last piece on there tonight we've got an update on kind of what we shared what we've done so far and what we shared with the district last week and then i will end this presentation with this same slide showing some more the last couple steps there moving to the right next slide please uh and before we take a look at our progress so far we always want to take a take a step back and look at why are we doing this what's the the goal of this uh yes it's to change air
006conditioning units but there's a lot more to this so these are the three project goals we've identified with the school district and number one and we continue to come back to this it's providing safe and healthy learning environments for your students so as we look at replacing these old units how can we do that but also bring in additional resources to improve the learning environment improve indoor air quality improve health and safety in in the in those environments number two this is the big one financial stewardship you've got some some one-time funding through esser funds so how are we able to turn some of that cash into cash flow invest in modernizations that are going to generate some long-term recurring revenue for the district in in the terms of energy savings it's a big one
007and lastly long-term planning support and training so that you don't get you've been in a reactive phase on your hvac for many many years because of the limited funding how can we set the district up for success to to have guaranteed savings on this project but also looking out to uh this is just the tip of the iceberg on some of the the units we're taking care of how do we start planning helping the district to plan for future phases for the next uh several hundred units that need to be replaced in the short future so those are the project goals we've been uh kept in the background mind or the forefront of our mind as we have been working through this and any questions before i dive into the scope nope you guys are
008too easy on me all right next slide please and this should be a familiar but painful graph that you guys have seen a few times i know tom has shared this dr stewart as well this is a look at the age of your hvac equipment and i know you've seen this many times i won't spend too much time on it but the average lifespan of an air commission unit is about 14 years and so if you look on this donut chart the everything in in orange and everything in red is either 14 years or older that's 72 percent of your total hvac units that are past their useful life which is concerning but also impressive that you've kept some of these units running uh 25 26 years that uh that's some of the oldest that
009i've seen in arizona and i've been doing this for a long time so uh you've got a lot of needs there on the hvac side and our goal with this project is taking a look at those in the red column not replacing all of them but looking at the ones that are over 20 years old as you can see some examples from fox creek in coyote canyon units that are 20 22 25 years old replacing some of the oldest least efficient and oftentimes most challenging units from a comfort side replacing those with new equipment has been a large focus of this project and next slide please so that's existing conditions on the hvac side where we're at on the recommendations for this project and let me reiterate this is all preliminary we are continuing to
010um evaluate and re-evaluate what's included where do we focus the the effort and energy what units do we replace but as of right now we are looking at replacing about 60 units across three schools desert valley fox creek and coyote canyon and that's that's the easy part replacing units is the easy part the challenging part and where the finesse comes in is on some of these other items that i listed down there below and circling back to those original goals of our we're replacing hvac but how do we make sure that we're as we're doing that we're creating a healthier safer learning environment for our students so doing things like evaluating bipolar ionization on these new units installing higher merv filters merv 13 filters which is filters out a lot more of the particulates than
011the standard units you currently have and then also adjusting repairing and replacing some of the outside air dampers bringing in fresh outside air for uh for the units that we're placing so that yes we're saving energy with the units we are increasing comfort but you can see those three there with the green pluses those indicate things that are helping to push that safe healthy schools initiative further down the road and last piece all actually two more pieces i'll target on here one is that last bullet of targeting local contractors this is i hate to say supply chain uh because i think that there is that's something that every district is complaining about right now but it's a real challenge is getting people to bid on equipment and getting it done in a in an efficient
012amount of time is really challenging we pulled out all the stops on this to bring in local and regional contractors and also national contractors to competitively bid out the hvac piece of this and we've been very very fortunate to to get i think we've got three bids back on this we we weren't sure we could get one to be honest it's been a really challenging time but we received three bids on this a couple of those were local which uh was is really um a positive for us so i know the more that we can keep this local the more that helps with warranty and uh keeping the the money local within bullhead so big win there and then the last piece i'll touch on is to the right as we in addition to replacing
013these about 60 units looking at the the rest of the units that need to be replaced how do you put that on some sort of capital asset planning schedule to move from a reactive replacement of units to being proactive and getting the district caught up on some of this these deferred maintenance needs you've had on the hvat side so that is that's a focus on the hvac scope so far i'll pause there for a second for any questions or clarifications is our esser is these numbers 60 that's all we're looking at currently is replacing 60 units yes we're looking at the 60 partly because of our our guess at the beginning of what these might cost okay and uh and then uh the engineers uh snyder has a team of engineers that came out and
014actually looked at units walked our sites and looked at units with our inventory list and identified ones that from these sites that are first of all are the oldest but are in places where we need to replace so we're trying this is part of the reason that this is preliminary for you all because when we get to the end you're going to see some bad news and then but i want you all to have all of the information working from what we originally planned uh and put out there and then to think about okay what do we need to draw back on so this is an opportunity if you i don't know if you saw a recent article about conflicting information about ion bipolar ionization so i called brandon and i said okay tell me
015about this and they have looked into that uh the merv i think uh isn't as brandon isn't standard eight yes merv eight okay and then isn't there like is the next one merv 11 something like that there's one between that yeah okay um and so you know this is the highest level of filtration so that gives us some wiggle room to decide whether that's what we want in these systems or not and then adjusting or the air dampers and that kind of thing so some wiggle room for you all to weigh in on what you what you feel is important or most important in this project okay okay yeah i'll kind of echo what dr stewart said there uh with everything we're doing our job is to be the innovation expert on this and to
016bring bring all the information to the table get bids and look at several different options for the district and ultimately put that decision in your hands give you uh maybe a bad analogy but the name your price tool to figure out what what do you want to bite up do you want to do more units less units do we want to focus on bipolar ionization and really figuring out where what are the priorities on all of these items and how does that fit in with your existing ester budget so that's one thing we'll talk about more detail here shortly upcoming slide that's one thing we're currently working with district on to figure out um where do we want to prioritize some of these items and brandon i will stick in that at the very beginning
017of these conversations so last june june early july we were talking 70 um we all know what's happened with pricing so you know we could we could still think about that many but then we'd have to draw back on some of the features for them um so it's always a trade-off so that's why that's why you all need to weigh in on some of this uh before we decide where we're going to uh trim some trim some of the plan to come back in january thanks brandon yeah thank you all right let's move on to the other piece of this scope uh so in addition to the hvac something else we're looking at is integrating a district-wide building automation system with the hvac and here's here's what you currently have you can see the pictures
018on there of your current uh system of how you control this i think you've seen some of these before you have a hodgepodge of units that have been installed over the last uh 30 years and what this means is you have you've got a big break coming up so thursday i think is your last day of school and you've got two options for for winter break option one is you leave it as it is and your 300 plus air conditioning units will continue to run for the next two weeks and condition several hundred thousand square feet of space straining your already old equipment and increasing your utility bill so that's option one is just leave it running and and come back and you're you're good to go in january option two is have your facilities
019team go around on thursday afternoon to all 320 something thermostats in the district we'll reprogram them so that you they'll be off the next two weeks and then come january 2nd before students are back go back and redo every 300 plus thermostats so neither one is a good option oftentimes uh the latter doesn't happen because you don't have the resources to to do that for all of the the shorter holidays at least so what we're doing is looking at replacing all of that with a district-wide building automation system that you schedule ahead of time or if you forget the schedule in about two minutes you can reschedule every every thermostat in the entire district to be off or set back for the holiday break and ultimately what this is doing is helping to um it's
020helping to keep things turned off when they're not in use that's the one of the big benefits of the building automation system if you can go to the next slide uh there's kind of a graphic of what this looks like you can see by individual school and individual building individual classroom as what is on what's off what are temperature set points um and so in addition to being to turning things off when they're not in use and the huge energy and cost savings that come with that the two green check marks on there this really helps improve indoor air quality with better control of your outside air which currently you do not have and also comfort is a big part of a healthy and safe classroom and i in bulkhead city it gets a little
021toasty so being able to provide consistent cooling for those classrooms is another big big factor here this building automation system allows for that and allows for the ability to diagnose and see problems long before the abm staff ever even hears about them so that's a look at what the building automation system does and this is this is driving the vast majority of the savings hvac does have some savings associated with going to newer equipment but it's also expensive hvac is it doesn't have a great payback the the payback on this is much more attractive and helps to kind of carry the weight of some of your hvac and this is what's really helping when i talk about turning that cash your extra dollars turning that cash into cash flow this will generate um tens of
022thousands if not a hundred thousand dollars in in um energy savings a year for the district brandon if i could interrupt for just a second uh unfortunately what's showing up on our screens because our monitors are older uh is we're not seeing the complete slide so on the slide that had the thermostats i think there were six pictures of different thermostats that we have in the district and on this slide uh what you should be seeing is a whole building and seeing part where the you know where the green where one set of temperatures is set the pink where a different one is set and um blue or gray that one is a different one so that's what that visual or that graphic is perfect thanks for clarifying so are you only seeing the left
023half of the slide uh we're seeing uh clear to about the middle of the sun in the logo good to know so it sounds like uh if we're fortunate enough to do a phase two uh technology refresh might be something we can help with we're already working on that yeah i imagine i imagine uh james is way ahead of me on that uh any questions on on that on the building automation system and then the the last piece of this um is this is something tom has touted from day one is the partnership piece of this and i know you can't see the whole slide but three things i'll touch on one is the ongoing monitoring and optimization and this is what this is it's far more than just replacing air conditioning how are we
024also providing the district with the best long-term solution resource advisor in capital asset planning so you can plan for these next phases and also making sure we've got measurement and verification to if we say we're gonna save you eighty thousand dollars where we are actually saving you that eighty thousand dollars um and then some of the smaller things that uh also uh that get me excited student engagement you can see two examples there doing green energy pledges or uh solar car racing something i did a few of this this summer with some districts out here getting the students involved in everything we're doing teaching them about sustainability and energy efficiency and is a large part of what we do and then on the right side the community engagement piece i'll focus on the bottom half
025first the publications making sure we're commuting communicating your good news stories to the daily news we're getting posts out there working with your pio on um publications and social media posts signage at the district all of that and then the moving to the top piece there this is one that is kind of different and unique and you probably don't think fits within an air conditioning replacement project but schneider is a big company we have fantastic national marketing resources and in talking with the district you're you're working towards losing the elementary piece of bullhead city school district and you're also doing a website refresh so through all this looking at refreshing your your your logo so we take this over to our team and said hey throw throw together some sample logos what might this look
026like if we were to help refresh the the district's logo use our national resources that we have at our disposal to do some of this and here's just three of the the six that they came up with actually saw some new ones today that came in that i'll be able to share with you but uh these are some of the outside the box things that go beyond like tom has touted from day one beyond just changing your recognition helping the district uh to to go deeper on some of these things on the student and community engagement so um that's all i've got for scope any questions there before we start talking about the cost and savings piece of this nope brandon you have about five minutes so uh think about that i've got two slides
027should be easy three minutes uh all right so uh next slide please so here's what we're looking at uh the scope that we've developed for this is a preliminary numbers right at about 2.45 million dollars for the scope we just shared with you uh with a life cycle savings of about four million dollars the thing is this is more than self-funding you're taking those escrow dollars turning it into cash flow but as dr stewart alluded to earlier the original number placeholder number that the district had for this project was about 2 million so this is something that we could definitely use the the governing board's input and advice on as we're looking at this project we've got a handful of options as designed we're at about 2.4 so there's a handful of levers we can
028pull in here that we need your help focusing on priorities of is something like bipolar ionization important to you do we pull something like that out do we look at doing less units do we there's a handful of things we can do i would love some of your that we would love your feedback as we look at this do we start scaling some of this back a little bit or do we look at expanding the astra dollars allocating additional lesser dollars or other budget dollars from elsewhere to take care of some of this so this is this is kind of what we look at again big picture about 2.4 in cost and 4 million in life cycle savings questions on this i think they may need to give me their feedback later to share with
029you as we move into it's a chunk and isn't there one more slide there is one more slide uh i think he has one more slide but i'm kind of paying attention to the time for you all and we go from there yeah so i'll let you guys uh circle back and with dr stewart and talk through some of that but as i mentioned uh there's a handful of things in in this that we can value engineer and look at removing some of the things or editing the scope to get down to that 2 million or work at finding additional funds to get to that 2.4 so lastly real quick just to give you an update on where we're headed if you go to the next slide our next steps we will have this polished
030up sometime in january and look for final project approval after we get some insight from the board and from district leadership we should be bringing this back sometime in at a january board meeting and that will give us plenty of time with long lead times to get the hvc equipment time for that uh that summer window that we're targeting not targeting that we will hit so that's a look at a quick update on where we're at where we're headed uh i know we're out of time but any questions i could answer quickly any questions nope all right we'll give you guys kind of give her some ideas on where we think we should go and get back on this at a little bit later time thanks brandon perfect yeah my pleasure best luck to you
031guys we'll chat soon thank you and they're about two months ahead of the original timeline that they thought they would have uh because their engineers have really been all over this so to have something for you about the third week in january is pretty wonderful i think okay all right moving on to 1.4 okay very quickly the dress code i put this it's back on the agenda uh the committee sorry the committee considered uh the conversations that you all had at the last board meeting and uh so there are some additional recommended changes from the committee i put those in green so you could see them as different from the the previous one they considered the jewelry one and then they did consider the visible tattoos they heard corey's concerns and they said that they
032felt like we could handle things so they did not want to change that so i just wanted to be sure that there was an opportunity for you to look at it and during this before we got to the hearing it will now because it has additional changes it will be a first reading again so well we don't have a lot of time so does anybody else have anything they wanted okay um my problem is still there um i thought we talked about being a little bit more descriptive on the tattoo and they didn't want to do it so my recommendation is when we do our first reading go back to what we had before for our tattoos do our first reading there get our second reading we'll leave the other changes they had and move
033forward if they're not wanting to take our consideration they're then we pass up the policy we see fit so i mean we can still give another shot though then it becomes another first then it becomes another first reading so give them the opportunity and stuff like that personally i think that they're adult enough to um release themselves i get that part but but it's more than just policing himself we're also dealing with six seven eight nine and ten-year-olds and those tattoos are creating conversations that families may not be ready to have with their six-year-old their five-year-old that we're putting into that situation we're not dealing with high school kids we're not dealing with you know junior high kids we're dealing with elementary kids and my request was pretty simple but they didn't want they said
034oh no that's not a problem what you consider like that would start those conversations because that could be the best i'm trying to figure out what you consider would start those conversations and i'm not quite sure if what's in my brain is what's in your brain so maybe you can outline what's in your brain what's in my brain whether that tattoo be a butterfly or a lollipop that is still something that is being shown to a child that may not know anything about skin art and that might not be part of their family so now that conversation is beginning and we're putting them in that situation for somebody that they respect situation to put some parents into because those are the people that they're going to encounter in the real world are you when they're
035older correct but we don't get to make that decision that's what i'm saying are you concerned with like maybe a specific age group like would you be willing to consider like cave i don't know would be ones that are not i would be willing to consider lots of things and that's why we put it back to them but they were like no we're good well that's really not how the policy works we make the policy they don't so if you don't want to do the recommendations that we have then we just don't change it and we leave our policy where it was um that's i i probably shouldn't get as upset as i do on situations like that but i am not a fan of tattoos never have been but that's a personal opinion i
036have and i was willing to discuss this and they're like nope don't want to okay then we don't then we just take it off so i was asking let's talk about what is actually indecent vulgar and obscene now we can place it well what do we do when you don't well we talked about now we've got a problem your feelings of vulgar indecent and obscene may be different than mine correct so then whose is correct so i know we talked about that too and what happens when somebody says well i don't find that vulgar or obscene and a parent does now we have an old another ball game here that didn't want to be addressed so just thinking that excuse me just thinking that this might take a while maybe if we had a chance
037to sit down with them or something like that and then we could list and come to an agreement of what you might consider because like i said this would take forever going back and forth just to kick in that might be totally okay with that [Laughter] i am totally okay with that so i just and just for the purposes of discussion this is policy so there can always be a regulation that has more description or more of how the process that we would use to determine what these things are um so you know you can this is true for any of our policies the policies are okay here's kind of the rule now how do what are the procedures we use to uh to address those rules what are you know what are the steps
038that we go through or what are the definitions for things so that's something for you to consider as well that there could be a regulation that has whatever we're out of time anyway and you can still discuss in the meeting yes we can still discuss this in the meeting so uh we do need to move forward because we are out of time so i need a motion to adjourn the workshop i'll motion to it during the workshop amanda amen i'll second that all in favor aye corey burgess i'm amanda eamon hi charlene diaz hi anna boyd so moved all right moving right into our meeting no you have the hearing oh that's right dang it even though you're starting or late you can still you still should have your five minutes yeah it's three number
039three no we go to number two yeah it's called oh i'm sorry oh that's why i was all right i was confused it's not embarrassing that's not the order i am embarrassed i'm sorry corey okay um i like to call to order a regular meeting of the bullhead city elementary school board on tuesday december 14 2021 at 6 02 p.m roll call corey burgess here amanda ayman here charlene diaz here anna boyd here we are just missing miss portland uh have you joined me for a pledge of allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice thank you now 3.1 uh conveying public hearing pursuant to ars 15 948 c and d fifteen nine o five fifteen
040nine o five one zero one fifteen nine sixty two d and fifteen one one zero three c for review of the proposed fiscal year 2022 expenditure budget revision number two at this time we open this up for public comment mr president if i may so the public understands we had a budget that was approved in july for the year we had some changes in september for reasons that needed to happen at that time this change is to we didn't have to have this one except that we needed to reallocate some of the money between m o and capitals unrestricted capital so that we had funding if we want to purchase that property just had to wiggle some money back and forth those are the only two budgets in our 38 budgets where we can move
041money back and forth if we need to so primarily the change in this is having moved 150 000 from mno over into unrestricted capital all right moving on item 4.1 we need a motion to adjourn the public hearing i'll move that during the public hearing i'll second that amanda ayman all in favor aye corey burgess hi amanda amen uh charlene diaz hi anna boyd so moved item 5.1 citizens present if you please sign in in the back on our attendance sheet item 5.2 call to the public this is the time that the public may speak to the governing board regarding issues within the jurisdiction of the governing board and subject to reasonable time space and manner restrictions as the governing board may establish comments will be limited to three minutes per individual unless the government
042unless specifically waived by the governing board at the conclusion of the call to public individual members of the governing board may respond to criticism made by those who address the board may ask staff to review a matter or may ask the matter be placed on future agenda however the governing board cannot take action on matters that have not been noticed in advance as part in advance as part of the agenda do we have any calls the public no all right moving on to item 5.3 adoption of the agenda we have a motion to adopt the agenda i'll make a motion to adopt the agenda charlene yes i'll second that motion and avoid all in favor aye corey burgess i'm amanda eamon hi charlene diaz i anna boyd so moved item 5.4 superintendent reports dr stewart
043mr president excuse me mr president and board members you have my written reports the only updates i have i did attend in person today the county superintendents meeting in lake havasu there were a couple of presentations at that meeting one of which gives some information that at some point we will be presenting to the board for some consideration in the future otherwise i don't have any other updates i will be going however to asba asa conference leaving tomorrow afternoon and that conference is thursday and friday so i'm looking forward to that any questions on reports did i see something in the transportation report that was about buses and grants because i i know that crush district just went and got that really awesome grant what do we got to do and they're getting new buses
044they're getting a charging station electric bus we can look into it can we yes we can i know that we're kind of in a similar situation with ailing buses so jenna has a comment jen might have some information yes good because i want to make sure i mean that's awesome for the high school district i mean we all need it we share a lot of things so in transportation so it would be really nice if we could get some of those as well without just having to you know buy from esser or whatever that we happen to have right and i as i had indicated to you in some updates that i send you regularly idaho i had been hopeful that some rollover money that we had from messer1 and some money that we have
045in in unrestricted capital that is designated for transportation that we could have come up with enough for a bus but like everything else the prices have gone up considerably so we don't have enough funding for that at this time but we'll keep looking because as we save some dollars in some of the other grants we you know we can roll those pieces in any other questions all right moving on to 5.5 donations we'd like to thank the community as they step up and donate to our schools as they often do we received for mckinney-vento at 10 20 gift cards to safe light 78 insulated reusable water bottles and seven winter jackets at an estimated amount of 557.4 cents from spirit life church desert valley received 240 bottles of hand sanitizer estimated value of 500 from
046the boys and girls club fox creek junior high received a 300 check towards a music program transportation one wheelchair estimated value of 500 from river fund uh district office received 3 126 bottles of hand sanitizer an estimated value of six thousand dollars from tri-state ace hardware 18 cases of hand sanitizer an estimated amount of 1800 from the boys and girls club several first aid kits with an estimated value of three thousand six hundred dollars from the colorado river colorado river women's council pope committee and advanced animal care um amazing for all the donations that we we receive once again thank you to our community members who help us out so greatly item 5.6 board member updates are there any board member updates at this time okay then item six point uh item six our consent
047agenda need a motion to adopt the consent agenda as submitted move that we adopt the consent agenda as presented i'll second that motion and a boy all in favor aye corey burgess i'm amanda eamon i'm charlene diaz hi anna boyd so moved item 7.1 policy g-b-e-b-a staff dress code i would like to table this item at this time since we are wanting to have more discussion so we don't have to continue to have first readings is everyone okay with that yeah okay yep um mr president would you like to have a a meeting with uh either all of the board members some of the board members with the actual committee sure okay i will get that set up sounds good it will be after winter break i'm sure sounds good okay all right item 8.1
048the fiscal year 2022 budget revision number two dr stewart mr president board members as i explained uh this is our second revision of the budget for this year um excuse me it was fairly easy to move uh just move some money around we have some teaching positions that have not been filled unfortunately and so you know we had a piece a little bit here and a little bit there was would allow me to move some money so that's the major change in the two any questions on that all right i would like to move that we approve vitamin 8.1 the fiscal year 2022 budget revision number two oh second that amanda amen all in favor aye corey burgess hi amanda ayman aye charlene diaz aye anna boyd so moved item 8.2 possible action to call
049an election for voter approval of construction of buildings on property owned by the district using grant or alternate funding that does not raise the tax rate dr stewart mr president and board members we've discussed uh for a while now the purchase of property and you all directed me last month to proceed with that on the condition that we don't have to use rsr funding to replace the aggregate spending limit cuts that we might face so i've been working with the realtor on that the law says that under ordinary circumstances we would have to go to a vote of the public to actually put buildings on a property that we own there are some exceptions to that so we continue to explore other ways to do what we need to do or what we want to
050do with that esser funding for an employee housing neighborhood but ultimately if those other things don't work out we would need to go to the vote there the law says that we have to notify the county 150 days before an election that we intend to have something on the ballot that date would be december 17th for a may 17th election there are only four election dates in each calendar year so the 17th is this week and so uh we want to cover all the bases so we have if you are willing to do that we have a resolution for corey to read and for you to approve that we notify the county of our intent to have an election regarding putting buildings on our property and the election would be may 17th so cory needs
051to read it and you can decide how you want to proceed resolution calling for the providing calling for and providing notice of a special election to be held on may 17 in and for bullhead city school district number 15 of mohave county arizona to request the mohave county school superintendent mohave county election department to set an election for the purpose of obtaining voter approval for the expenditure of school district monies for the purpose of constructing school buildings and or purchasing and acquiring real property to be used for a valid school purpose if approved the construction and or purchase will not result in any tax increase to the school district property owners whereas the needs and best interest of bullhead city school district number 15 of mohave county arizona the district will be served by providing
052for an election to enable the district to expend monies for the construction of school buildings and or purchase real property and whereas if approved the expenditure of district funds will not result in an increase of taxes for district residents and whereas by this resolution mohave county school superintendent and mohave county lecturers elections department are requested to take any and all necessary act any and all actions necessary to cause an election to be placed on the ballot for the above stated purpose now wherefore it be resolved by the governing board bullhead city school district number 15 of mohave county arizona that a special election be called for may 17 2022 for the purpose of obtaining voter approval for the expenditure of district funds for the construction of school buildings and or purchase of real property for
053a valid school purpose passed and approved by the governing board of bullhead city school district number 15 of mojave county arizona on december 14 2021 signed by your governing president of the governing board um we need to make action if this is the resolution we want to send to the county any questions no i think that's great i think we should pretty clear so yeah yeah it's we're not asking the taxpayers for an increase it won't cost the taxpayers anything but it's we're covering all of our bases um so i would move that we proceed with sending passing the resolution uh as presented i'll second that motion all in favor aye corey burgess hi amanda ayman hi charlene diaz hi anna boyd so moved all right item 8.3 e-rate request for proposals dr stewart mr
054president and board members we've talked with you about e-rate in the past this has to do with purchase of certain parts of technology equipment and i'm not the one who's best versed in this but you have a pretty good summary there from mr mcnutt we have existing services that the contracts will expire and so he's proposing that we go out for bids or go out to get the things that we need to continue those services if you have questions i would defer to mrs sterming not to answer your questions relative to use of e-rate any questions the only thing i would remind you is e-rate pays uh 85 of uh any of these purchases so we're responsible for 15 pretty good deal if there are no questions i motionly approve item 8.3 i'll second that
055amanda amen all in favor aye corey burgess hi amanda amen hi charlene diaz hi anna boyd so i moved item 8.4 um is it three 7.3 uh fte title 1 professionals dr stewart mr president and board members we have some additional title one funding that happens every year we get the initial budget and then they send us some give us some extra money one of the sites is requesting that we use their portion of this funding for part-time paraprofessionals for the remainder of the year so this is three new positions they are 0.3 which is about seven hours a day and uh would be for the rest of this year dr so this so it wouldn't be something that would carry on it's just for this year it's for this year only okay okay unless
056the funding were to come through but and the thing is that it probably isn't i mean it's a one one time deal for this part correct jen yeah okay okay any questions all right i move that we approve item 8.4 i'll second that motion all in favor aye corey burgess hi amanda eamon hi charlotte hi anna boyd so moved item 8.5 resignation of a board member dr stewart mr president and board members we've received a resignation from jeanne borland effective immediately she did not put a date on the resignation because she was not sure when the meeting was actually going to occur but kim did talk with her on the phone and she said effective immediately so your action would be approving or not approving the resignation and if you do approve then deciding how
057you want to go about replacing this board member so first we should take action on yeah um i'll move that we accept uh jeannie borland's resignation as a board member i'll second that motion anna boyd all in favor aye corey burgess hi amanda hi charlene hi anna boyd so moved um in the past we've put it out to uh in the paper let the public know that we have an opening uh have some people who are interested send us in some information uh what is the time frame usually it's you have you have about 30 days to take action it has to be done within 30 days so so probably what you want is to get the information out get information back from people who are interested and then consider uh consider them at your
058next meeting which would be in january so that then you can make a recommendation to the county superintendent at least that's consistent with what you've done in the past is everybody okay with that yeah so we can just give dr stewart direction uh to proceed that way all right item yeah yes [Laughter] item nine executive session um we need a motion to go into executive session i'll move that we go into executive session amanda amen i'll second that motion all in favor aye corey burgess aye amanda ayman aye charlene diaz oh i anna boyd we are in executive session [Music] [Applause] [Music] [Applause] [Music] do [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] so [Music] so [Music] [Laughter] [Music] [Applause] [Music]
059[Applause] [Music] [Applause] [Music] so [Music] hmm [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] do [Music] so [Music] [Laughter] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Laughter] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] so [Music] so [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] james you ready okay okay item 9.2 superintendent evaluation uh there's no discussion at this time needed moving on to 9.3 to close executive session can we have a motion to close executive session command amen uh i'll second them emotion all in favor sorry all in favor aye corey burgess i'm
060amanda eamon i'm charlie diaz hi anna boyd so i moved uh item 10.1 reconvene to open session i move we reconvene to our open session meeting i second that amanda amen all in favor aye corey burgess hi man i'm charlene diaz hi anna boyd item 10.2 future topics any topics that we want placed on the next agenda if something does come up just send over an email and we'll get it on there for you um 10.3 board events you can see the long list of items going on what is our date december 14th oh that's today dang it see i can't even remember i highlighted it january 13th january 13th that is the day before yes so i will be here yeah i'm good um mr president and board members um the anticipated presentation for
061the schneider project is probably the 22nd so around the 22nd so that they can finish up all the paperwork so i don't know if you want to then have a separate meeting or if you want to well we have to do our board member in 30 days oh that's true so we do it okay i just wanted to throw that out there if we know what's going on with schneider we can set another time if need be but we have to get the new board member in 30 days so that's is everybody good with the january 14th 13th 13th sorry yes yes i won't be available 14 we are not available on 14. so 13th we're all good all right so let's set that for our time and date uh 5 30 um workshop 6
062o'clock meeting um and with that we just need a motion to adjourn i'll move that we had a germ a meeting i'll second that motion and a boy all in favor aye corey burgess i'm in eamon hi charlene diaz hi anna boyd so moved we are adjourned thank you [Music] you