001okay call to order the workshop for bullhead city elementary school board tuesday october 12 2021 5 30 p.m roll call corey burgess here amanda ayman here charlene d is here anna boyd here just missing jeannie borland she won't be with us this evening all right item 1.3 uh city of bullhead city turf rebate program discussion of interest dr stewart mr president and board members we received in the mail a week or so well about a month ago i guess some information uh from the city of bullhead now that they've taken over the water and they're offering rebates for uh changing from grass uh in in any location that we have to turf or to uh desert um desert rock kinds of landscaping i bring this to your attention because two of our elementaries have turf
002fields and desert valley does not now desert valley has an area that for many many many years has been designated as the soccer field and most of the time it grows rocks and um bullheads you know or whatever those are thorns and even when we irrigate it it's not very grassy so i'm not necessarily promoting that although i think it's kind of strange that only two of our schools have the turf and one doesn't for the elementaries but i just wanted to run this by you to get some sense of if you thought we might put this somewhere on our esser list down the list so that if there's money at the end that we might be thinking about uh a turf field over there we would qualify because the eligibility is beside city authorization
003there have to be remnants of grass and irrigation lines which we have on that field and a minimum long size of 500 square feet and so i know it's way bigger than 500 square feet so i just kind of wanted just a general discussion of whether or not this is something the board would be interested in us uh putting on a back burner and thinking about doing thoughts ideas i know the kids love the turf up and down back and are always on all the time and the teacher utilizes it pretty well so it might be helpful as well turf is pretty expensive yes this does help offset some of that cost but i would definitely like to see cost wise where we're at before making that you know if we can add that into
004ester that would be great but once that's kind of where i'm at is you know how much are we looking at something like that i just i wanted a handle on it so i knew whether to spend any time pursuing it you know if it's something you're interested in i'll spend the time otherwise not yeah i definitely i think it's something to look into yeah let's look into it we'll do a little homework all right thank you okay item 1.4 uh policy g-b-e b-g-e b-g-e yes this is going to be a rough night man policy communication feedback uh did we have any questions about the changes that are being made to bge all right item 1.5 policy bdf advisory committee revision any questions about this okay policy bedd rules of order any questions on rules
005of order all right policy policy b-h-d-a-b-e-d-h public participation and board meetings any questions on this one okay policy bib board member development opportunity revisions no questions just let me know if we have and i'll stop otherwise i'm gonna go quickly on these uh bibr board member development opportunity revisions policy die audits financial monitoring revision policy dj purchasing revision policy e-e-a-e-a bus driver requirement training responsibilities um and we we need to thank uh darling i can't think of her last name right at the moment who's the superintendent in littlefield beaver dam uh because they're up there in that little corner between nevada and utah and arizona they're in arizona of course they can't get drivers from in-state because they're isolated and so she's the one who pushed really hard for this and it went and went
006through the legislature pretty easily we are still waiting for the department of transportation to set up the regulations but we think it will make some drivers available to us from across the river that'll be great that's great all right policy gcb professional staff contracts and compensation policy gcf professional staff hiring revision policy g mr president if you would i would give you a little information on that so on the one on professional staff hiring i attended a webinar an ade webinar last week on this that gave us the information this is transferring some of the checking on backgrounds from the ade to the board of education the state board of education and they have they have all the procedures and things in place but the idea is to make sure that that there is a
007system for us to check on potential employees um uh particularly uncertified employees to see if they have had any um any issues that might not have shown up on fingerprints so pretty sophisticated new system and a good one and we have already started to do this even though you all have not passed the policy yet policy gdb support staff contracts and compensation policy no they're the same it's just one is for professional and one is for support staff they they read exactly the same policy gdf support staff hiring revision policy ic school year revision policy iha basic instruction program revision so this is the one that talks about sex education isn't it basic instruction program so this is so why is it that we had to get so specific and i saw we now have
008to if uh if we task our health teachers at least in the high school district and i know in the junior high district in the junior high areas with teaching something about sex education or abstinence but they have made it where it's got to be parent-approved that it's got to be two weeks it's got to be on and then it's got to be board approved but it's got to be 60 days before that that you've picked the curriculum and posted before and is i mean i guess this across the state was there something going on across the state that they decided that this had to be so laid out i i don't know that there was something specific i just think it's some folks who had a very specific agenda and wanted it you know
009wanted it very strictly laid out for us for the elementary district here we do not have any sex education classes other than we have what we've all for the 30 years i've been here have called the fifth grade boy and girl talks okay and it's just a very general you know it's it's a very general okay this is happening to you the boys are in one room the girls are in another the health attendant you know does this the change for us uh is that now parents parents have to opt their child in as opposed to opting out and the only other thing that affected us was in the summer the health attendants had asked me if they could move that boy girl talk to fourth grade because they're noticing that we might want to
010have those conversations with fourth graders and and so i had said yes because we hadn't we didn't have anything specifying those eight you know those grade levels in the past but this moved it back to fifth grade so um they've been informed of that and uh and they know and they've also been informed that now families opt in rather than opt out is that something that we can put in like our registration packets when they register signed then that the website i mean how we could a week or two before i mean it's not very long before and you know that we've done it we've always notified parents that it's going to happen on a certain day um that kind of thing i mean we're very we're very transparent about it but i'm afraid if
011you ask them to do it on registration by the time you get to the time when you're doing it they're going to forget whether they opted in or opted out and and that just creates some conflict that you know for parents and for us that we don't need and they don't and the parents don't need frankly i was just seeing how many steps there was in the way and i was trying to figure out a way to streamline that because it kind of makes me happy we're not a high school but most of that is if you're making changes if you're making changes in your program we're not making any changes which isn't a sex ed class we'll still post i'm i'm not sure how much we've had posted on the website in the past
012because i don't know that it's been that big of a deal right if we need to we will do what we need to do we follow our policies okay any other questions or statements okay uh regulation i h a b m r family life education revision that's this one that we were just talking about yeah okay um policy i j instructional resource and material revision oh i'm sorry i'm sorry corey i interrupted you the i h a m d we were not we were talking about the m b m b rather than m d well the other one is just an r revision the first one was the family life right well and it's a regulation the second one's the regulation but then when you move to the next one okay and this really and
013and just so you know the changes in ihamd as in dog really are only changes that affect the high school so there aren't any changes in there that do anything to us that's not us no it's not us but we don't have it on our list oh okay that's why yeah didn't apply to us sorry didn't apply to us yeah we're good i'm just looking at all the short versions um policy i j instructional resource and material revision policy ijj textbook supplementary material selection and adoption regulation i k e rb promotion and retention of student revision policy jfaa remission of resident student revision admission of resident student revision exhibit j-f-a-a-e-a admission of resident student revision exhibit jfaa eb admission of resident students revision policy jfab tuition admission of non-resident student revision exhibit j f a
014e a b e a tuition admission of non-resident student revision exhibit j f a b e b tuition admission of non-resident student revision policy jfb open enrollment revision exhibit jlcde consent for admission administering medi medication at school mr president i will mention that one to you because this is not one that came from from the ade i mean the asba is one of the policy revisions by law this one was presented to us by our health attendants asking for some changes very much says the same things the old exhibit said just in a little simpler language and reorganized it just a bit so i thought this was a reasonable request from our from our health attendance exhibit jlcde consent for administering medication at school uh policy jlf reporting child abuse child protection revision policy kb
015parental involvement in the in education revision uh boards oh wow now we're on to board self evaluation that really threw me for a minute man all right i was doing good okay so now we are on to 1.5 uh board self-evaluation and everybody has a copy of the one 1.35 okay i might probably guess i said something else for itself evaluation yeah we all have the copy in front of us of what the evaluation came back we get to do this every year with how we believe that we are doing as a board and on all but one it looks pretty we all are pretty good consensus on this um any comments or the the only one that was the board makes an effort to keep informed about the instructional program by providing for periodic
016reports as deemed necessary and periodic visitation to the schools and i had actually mr president mark uh needs a reuben and i was thinking more about myself than everybody else but but mainly because i haven't been able to get out to the schools and that's one of my things that i need to do but i i know that last year we were kind of inhibited from going and i just for lots of reasons haven't gotten there this year but i'll work on it all right mr president i will tell you that i appreciated all the comments that all of you made you did a great job of identifying what are the challenges that we're all facing as a district and i thought those were very insightful um and uh and i thought i really appreciated
017the things that you all said that you thought we were doing that you are doing as a board are doing really well i agree with those for whatever that's worth but i thought well i thought it was very insightful the comments were and helpful to us too charlene i'm glad you said that because jen and i spent a little time today trying to decide if there was something we needed to do differently to help you understand curriculum that we're doing or instructional things or if that was just more of you all saying uh we need to do a little better on that so we didn't thank you for clarifying that so it's kind of hard for those of you who teach to visit other schools so you know i i get that so any other
018comments questions it's kind of refreshing to see us all on basically the same page that was kind of nice worked out pretty well and you all did the survey even better we all completed it yes and anna just learned about earned back 25 of her demerits [Laughter] all right i like it maybe hey we're not done with the meeting [Laughter] yeah so any other comments concerns questions all right so item 1.36 we need to adjourn the workshop can we get a motion to adjourn the workshop i'll motion to adjourn the workshop i'll second that all in favor aye corey burgess hi amanda amen aye charlene diaz i anna boyd so i moved alright we are adjourned our meeting won't start for about nine more minutes so rest relax i called to order the regular meeting
019of the bullhead city elementary school board on tuesday october 12 2021 at 6 pm roll call corey burgess here amanda amon here charlene diaz here anna boyd here we're just missing jeannie borland she will not be with us this evening uh please join me in the pledge of states of allegiance and to the republic for which it stands one nation under god indivisible with liberty and justice for all citizens president if you please sign in in the back call to the public this is the time the public may speak to the governing board regarding issues within within the jurisdiction of the governing board and subject to reasonable time space and manner restrictions the governing board may establish comments will be limited to three minutes per individual unless specifically weighed by the governing board at the
020conclusion of the call the public individual individual members of the governing board may respond to criticism made by those who've addressed the board may ask staff to review a matter or may ask the matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in advance as part of the agenda we have two calls of the public today one is written in i'm going to read that one first and then we'll get to the next hi my name is sophia takatu sorry i mispronounced the last name i have a child that attends bullhead middle school i am very concerned for my daughter and i've already received four letters stating that she has been exposed she may have been exposed to covid now every time i
021receive these letters i take her to go get tested my question is what is being done for those students who may have been exposed from my understanding they are not required to test or turn in a negative covat test i think this should be taken into account my friend is in california and i know it's california and a whole other state but their school tests every thursday for free i think something like this should take place at our schools to help with the spread our next call to the public scottie mcclure scotty from bowl head um i see you guys move this meeting again and last week you got the other school district c-r-u-h-s-d the high school one it got moved i know which one you know you guys moved this because of a football
022game so you're right up at six o'clock at night up against the other school board meeting if i got school kids in each in each school district i can't go to both you should have held us on monday tuesday not tuesdays up against this one and oh last time it was you s the high school one held it up against the city of bullheads council meeting at 6 00 p.m they started five but still i couldn't go to both and i had gripes at both so i don't feel like driving all the way down there tonight to gripe at them even though they're more fun they're getting a lot of hassle together but both of you at six o'clock this is crazy i served nine years on a school board for my alma mater my
023grade school in high school so i know what goes on with this and to make all five of you we had seven board members so making all of us meet on a special meeting with pure you know what but you need you needed don't do it on a tuesday again up against these guys are the city council the parents they can't make three choices which one to go to you guys understand that i hope because of a football game and this brings me to the fact i didn't know three out of five board members were faculty that's a majority i do not like that i don't like any school i don't care if it's a custodian or a teacher you shouldn't be on a school board i know it's you're all high school i don't
024care if you're still working for a school district you shouldn't be on a board this is a town that's big enough you have enough people out there that are probably willing to come up here and spend there it takes a lot of time and i appreciate you guys doing this i don't have kids so it doesn't matter to me but the things that you do i care about the kids and you do too otherwise you wouldn't be in schools teaching carolyn i still got a minute or two you might want to check on this grass to turf is that still in effect because the city council the city's been doing this before you do a lot of you know looking and stuff they've been doing this for years and i think this money came from
025back to the obama administration let alone trump so he canceled everything so that might not be there anymore you know so before you do that check on you know ask toby but you spent a lot of time on that uh yeah it's just i could care less about any of this stuff on here well maybe the bus drivers you know you're having a little trouble with them but yeah our school bus drivers we i had to deal with jerry brown for nine years wait eight actually but that was certainly enough we laid off every bus driver that we had and uh because he quit paying for bus transportation california does not have to provide transportation to and from schools at all anywhere i don't know about this state so i know this colorado thing up
026there that's i don't know what they're going to do up there that's a nightmare it's not like my school district some of our kids are on school buses for two hours each way so our buses were putting a million miles on it seemed like every month let alone you know what i'm saying the kids got up and then they got home and did their chores on the ranches thank you all right item 2.6 adoption of the agenda can i get a motion to adopt the agenda i'll move to the adopt the agenda as presented i'll second that motion anna boyd all in favor aye corey burgess aye amanda aymond aye charlaine diaz aye anna boyd so moved item 2.7 superintendent reports dr stewart mr president and board members uh you've got quite a few reports
027there to answer any questions you might have so i i had a question with the discipline i noticed that aggression is kind of uh on all sites it seems like that is our highest number is that are we trying to come up with something combat it find a way that we can work around it have we put in some more positive reinforcement sides i also was looking between one of the reports and one of our directors in in his report and how even in the in fox creek we had 11 i think it was 11 alcohol drugs and other but we only had seven hearings so i'm just wondering about the correlation with those as well okay in terms of the i'll start at the end in terms of now in in terms of the
028hearings they may not have taken place yet or they may have taken place since the report was written yeah mr nuzel has been pretty busy with with hearings and quite a few of those have to do with vaping we're very concerned about vaping in our schools particularly in the junior high and the fact that students don't seem to get it that it's a very dangerous activity and situation for them so we've got some things in place that we're working on including trying to figure out how we can get information to parents who you know because they may or may not know what their kids are doing in terms of aggression we have noticed a big difference this year for a number of students and part of that we think has to do with the fact
029that they've lost some social skills in the last year and you know and for many of them at the point where they're developing social skills they were not in school for kids who were virtual so we're working on that we're using our counselors we're working on building relationships in the in the sites and then some of those incidents are repeat incidents of kind of the same kids well i was going to say because i noticed like aggression was like 11 and i was like either one was an assault or it was a repeat offender i was bigger yeah and then we also have to be very careful now because uh one of those changes in policy that you all were talking about and and is on the agenda tonight um is is a whole change
030in how we deal with discipline fourth grade down and um that one's kind of a frustrating change for us because we do unfortunately and it's not just us unfortunately there are very young children who have some very aggressive behavior and it doesn't mean that we want to send them home necessarily or you know expel them or do any of those things it means that that even on a day when maybe the best thing is for the child to go home for a timeout for the rest of the day if it's especially if it's a five-year-old we can't do that and um so you know we're we're having to redo some of the things the good thing about that policy and about how we're proceeding with this is that we're that principals and and vice principals
031are being very careful about thinking through okay what's the antecedent of this behavior for this student what are some things that we can do to mitigate that setting in place some behavior plans so that we can focus on positive results as opposed to negative results and they're seeing some some pay off from that so some of some of the things were from earlier in the month and things have been a little bit better later on so yeah we're seeing some some things we're working on the hearings the hearing process based on what the board advised us last year is that you really want chuck to handle as many of those as possible rather than rather than them coming to you and as much as possible we really would like as many students who are on
032long term suspension to be going to our life academy so they're still going to school and it lets us not only provide the academic pieces but it lets us work on helping them change behaviors before they go back into the school site so we're not just putting them out on the street or we're not just sending them to a virtual school that kind of thing so we're supporting them as well as a consequence for something that they made a bad decision about okay dr stewart i appreciated the disciplinary reports as well i did notice that we're missing a couple from the different schools and i'm not sure why because we pull it right out of we pull it right out of synergy so kim will follow up on that and figure out what what's going
033on with that absolutely it does yes absolutely i hope you also notice that our enrollment is up again and we're very excited about that it's creeping up which is very nice we'll accept a creep up if we can i have some updates for you tonight miscellaneous updates the first thing is you may have heard that we had the police and the fire department at desert valley about four o'clock today for a gas leak it was not really a gas leak they determined that it was a methane bubble in the sewage in the sewer and so it bubbled up and nasty but it's still going to smell about the same so they've it was the after-school program they evacuated the building everybody was safe everybody showed up the first responders showed up and took care of
034it okay we got news today that from sr1 so that was the cares funding from april of 2020 that we have carryover money of just over a hundred and twelve thousand dollars so that's kind of nice because that's another hundred and twelve thousand dollars we can figure out how to help our kids and and our teachers the first sr-3 expenditures went out you all approved our our proposal to the to ade which of course then eventually approved our plan so i thought i'd give you an update james has been very busy we ordered and have already received a thousand chromebooks we we have ordered 25 chromebooks that have touch screens for our paraprofessionals to help them work with children directly we ordered seven surface computers for our instructional coaches for when they go out and
035script in classrooms we ordered 40 4-0 promethean boards that will be coming and james james did a really fantastic job of negotiating because we had given him 188 thousand dollars and change to to purchase security cameras and improve our security none of our elementary schools have security cameras uh he went out and met with the principals they determined at all of our sites all six of our sites locations for security cameras and um and prioritized so they had priorities one two and three we also knew we had a couple of places here at the district office that we have blind spots and uh one being for instance focused toward the warehouse door the big roll-up door in that part of the building and so he thought originally he'd get about 118 cameras for the 188
036000. he negotiated 147. so every site gets for second and third priorities and we'll have ones for here and for transportation so he's he's been working he's been working so that's an update i spoke last week at the county symposium on employee employee recruitment retention and housing that's a big issue in the whole county it's not just us as a school district and i learned some things about our area but i also shared with them what we're doing or what our plan is with our teacherage thing and i was actually kind of perversely not satisfied exactly but interested in the fact that the county is down over 100 employees right now they have over 100 vacancies in county positions and some of them are in pretty significant things like county jail guards and those kinds
037of folks so they were busy trying to figure out ways to recruit and retain employees as well i've been invited to speak at the asu morrison institute for public policies 2021 state of our state event in november it's a mouthful um but their their focus at this particular meeting is pandemic era era innovations that are now allowed with public policy and i was invited because of our potential housing project because that's considered an innovative practice the other superintendent from the state who's been invited was robbie [Music] rich i always just call him robbie so but he's uh the superintendent at holbrook schools and uh one of the things the innovations they had because holbrook school district goes on to the reservation and and they had some very innovative ways that they were making sure that
038students all of their students had access to internet and had meals so he's sharing uh he's sharing that information and then last is i did attend the asba's mojave county meeting on wednesday last week or the week before whichever it was there were two board members and i was the only superintendent so there were only 12 people attending nine of them were asba people and the other three were from mohave county a little disappointing but i know people have busy schedules and and that kind of thing but when we want a voice we kind of have to show up so learn some things and hopefully represented you all well so that's the end of my update perfect any questions you're moving on item 2.8 donations we'd like to thank everyone who is donating to our
039district and our schools uh coyote canyon received ten cases of water and an estimated value of thirty dollars uh from kimberly wallam and brandon johnson uh desert valley received a case of water uh estimated value of five dollars from the munoz family ten cases of water at a value of 28.90 from kimberly wallen one pallet of water with an estimated value of 210 dollars from cassidy dressing gail hitt and charles helen thank you very much for stepping up from our community members and helping us out it is greatly appreciated item 2.9 board member updates do we have any updates at this time done item three the consent agenda we have a motion to accept the consent agenda i'll make a motion that we accept the consent agenda i'll second that all in favor aye corey
040burgess i'm amanda eamon hi charlene diaz hi anna boyd so moved uh item 4.1 policy bge policy communication feedback uh this is our second reading uh so this we do have to make a we have to take action on this are there any questions on this item i'll make a motion to approve bge policy communication feedback i'll second that all in favor aye corey burgess aye amanda ayman aye charlene diaz hi anna boyd so moved item 4.2 policy bdf advisory committee revisions this also is a second reading uh do we have any questions comments did i move we approve item 4.2 i'll second that motion all in favor aye corey burgess hi amanda amen i'm charlene diaz hi anna boyd so moved item 4.3 policy b e d d rules and order revision uh this
041too is a second reading any questions then i move we approve item 4.3 i'll second amanda amen i'll improve all in favor aye corey burgess i'm ed ehman i'm charlene diaz hi anna boyd so moved item 4.4 policy b-e-d-h public participation at board meeting revision a second reading any questions then i motion we approve item 4.4 i'll second that motion and avoid all in favor aye corey burgess hi amanda eamon aye charlene diaz hi anna boyd so moved item 4.5 policy bib board member development opportunities revision second reading any questions and i move we approve item 4.5 i'll second that motion amanda amen all in favor aye corey burgess i'm anna amen i'm charlene diaz hi anna boyd so moved item 4.6 uh regulation bibr board member development opportunities revisions second reading any questions then
042i move we approve item 4.6 i'll second that motion all in favor aye corey burgess i'm amanda eamon i'm charlene diaz hi anna boyd so moved item 4.7 policy die audits financial monitoring revisions second reading any questions imove we approve item 4.7 i second that motion all in favor aye corey burgess i'm amanda ehman i'm charlene diaz hi anna boyd so moved item 4.8 policy dj purchasing revision second reading any questions then i motion we approve item 4.8 i'll second that motion all in favor aye corey burgess i'm amanda amen i'm charlene diaz hi anna boyd so moved item 4.9 policy e-e-a-e-a bus driver requirements training and responsibilities revision second reading any questions hi motion we approve item 4.9 i'll second that motion all in favor aye corey burgess i'm amanda ehman aye charlene diaz
043i anna boyd so moved item 4.10 policy gcb professional staff contracts and compensation revision any questions i move we approve item 4.10 call second amanda amen all in favor aye corey burgess i'm amanda ayman aye charlene diaz hi anna boyd so moved item 4.11 policy gcf professional staff hiring revisions second reading any questions no then i move we approve item 4.11 i'll second that motion all in favor aye corey burgess aye amanda amen aye cherlene diaz aye anna boyd so moved item 4.12 policy gdb support staff contracts and compensation revision second reading any questions imovie proof item 4.12 i'll second that motion all in favor aye corey burgess i'm amanda amen hi charlene hi anna boyd so i moved item 4.13 policy gdf support staff hiring revision second reading any questions and i move we
044prove item 4.13 all second amanda amen all in favor aye corey burgess aye amanda aymond aye cherlene diaz hi anna boyd so moved item 4.14 policy ic school year revision any second reading any questions i move we approve item 4.14 a second that motion and avoid all in favor aye corey burgess i'm amanda eamon aye charlene diaz i'm anna boyd so moved item 4.15 policy iha basic instruction program revision second reading any questions i move we approve item 4.15 i'll second amanda amen all in favor aye corey burgess hi amanda amen i'm charlene diaz hi una boyd so moved item 4.16 exhibit ihae basic instruction program revision second reading any questions i imovie approve item 4.16 i'll second that motion all in favor aye corey burgess aye amanda ayman hi anna boyd hi charlene [Laughter]
045all right item 4.17 policy i-h-a-n family life education revision second reading any questions i move we approve item 4.17 i'll second amanda amen all in favor aye corey burgess aye amanda aymond hi charlotte item 4.18 regulation i-h-a-m-b-r family life education revision second reading any questions i move we approve item 4.18 i'll cycle that motion all in favor aye corey burgess aye amanda aymond aye charlene diaz aye anna boyd saw moped item 4.19 policy ij instructional resource and materials revision second reading any questions i move we approve item 4.19 all in favor aye corey burgess aye amanda ayman i'm charlene diaz hi anna boyd so moved item 4.20 policy ijj textbook supplementary material selection and adoption revision second reading any questions imovie approve item 4.12 4.20 let's not go backwards i love that yeah um all
046in favor aye corey bridges hi amanda eamon aye charlene diaz hi anna boyd so moved item 4.21 regulation i-k-e-r-b promotion and retention of student revisions second reading any questions then i move we approve 4.21 i'll second amanda amen all in favor aye corey burgess hi amanda amen hi charlene diaz i anna boyd so moved item 4.23 exhibit j-f-a-a-e-a admission of resident student revision second reading oh dang it i skipped that one 4.2 go back all right 4.22 policy jfa admission of resident student revision second reading questions okay i move we approve 4.22 second that motion all in favor aye corey burgess hi amanda ayman aye charlene diaz hi anna so moved 4.23 exhibit jfaa a admission of resident student revision second reading questions i move we approve 4.23 i'll second that motion all in favor
047aye corey burgess aye amanda aymond aye charlene diaz i am a boy so moved item 4.24 exhibit jfaa eb admission of resident student revision second reading any questions i move we approve item 4.24 i'll second that amanda eamon all in favor aye corey burgess aye amanda amen aye charlene diaz hi anna boyd so moved item 4.25 policy jfab tuition admission of non-resident student revision second reading any questions i move we approve item 4.25 i'll second that motion all in favor aye corey burgess aye amanda ayman aye charlene diaz hi anna boyd so moved item 4.26 exhibit j f a b e a tuition admission of non-resident student revision second reading any questions and i move we approve item 4.26 all in favor aye corey burgess hi amanda amon hi charlene diaz hi anna void so
048moved item 4.27 exhibit j-f-a-b-e-b tuition admission of non-resident student revision second reading any questions i move we approve item 4.27 i'll second that motion all in favor aye corey burgess hi amanda ayman hi charlie hi anna boyd item 4.28 policy jfb open enrollment revision second reading any questions imovie approve item 4.28 i'll second that motion all in favor aye corey burgess aye amanda ayman aye charlene diaz hi anna boyd so i moved item 4.29 policy jlf reporting child abuse child protection revision second reading any questions i move we approve item 4.29 i second the motion and avoid all in favor aye corey burgess i'm amanda eamon i'm journaling diaz hi anna boyd so moved item 4.30 policy kb uh parental involvement in education revision second reading any questions i move we approve item 4.3 i'll
049stick with that amanda amen all in favor aye corey burgess i'm amanda eamon i'm charlene diaz hi anna boyd yes all right awesome okay new business item 5.1 vouchers being voted on and when signed dr stewart um mr president board members recently a couple of you asked about signing voucher signing the vouchers after we actually have paid the bills and so i tasked kim with checking with asba a-s-a-a-s-b-o and all of the other alphabet groups that were appropriate to find out how this happens in other districts i think you can understand when you meet only once a month that bills come in and we actually pay bills twice a month so that we're sure that we're on time so that usually means that when you get the vouchers at the actual meeting those bills have
050already been paid so there's really no other way to do that but what we were advised by the auditor general's office was that you take formal action make a motion have it as part of your minutes that you recognize that that's the process that we pay the bills you do get the vouchers you can go through and see what has been paid you have obviously can come in anytime during the month and see those before we pay them but that this is the procedure that's acceptable so it it just needs to be an action for you to have in the minutes that you understand the procedure and you approve of it any questions thank you so we need a motion on item 5.1 um i'd like to make a motion to approve where we have
051vouchers being voted on this is to formalize the procedures for paying invoices on time by giving formal approval at the next meeting that make sense i second that motion amanda amen all in favor aye corey burgess hi amanda amen hi charlene diaz hi anna boyd all right 5.2 annual financial report dr stewart mr president and board members uh as each year when we wrap up a fiscal year so in this case fiscal year 21 there has to be filed with the state an annual financial report this is that document and in this case we had the assistance of heinfeld meech our the folks that we contract with for some help on these things they are accountants since we do not have a business coordinator right now so the first good news is that all of
052our checking accounts and our cash balances all balanced out the first time and then they went through and did all this paperwork for us so this would get filed with the state this is the wrap up document for last year last year's finances i recommend that you approve the annual financial report any questions then i move that we will approve the annual financial report for fiscal year 2020 2021 i second that motion anna boyd all in favor aye corey burgess i'm amanda amen i'm charlene hi anna boyd so moved item 5.3 additional preschool special education teacher coyote canyon dr stewart members of the board the preschool program at coyote canyon is nearing being full and we have currently have two special ed classrooms we have two regular classrooms preschool classrooms and one title one classroom
053most many of the students in the two regular preschool classrooms qualify under first things first which is one of the grants that we have and of course the title one program classroom is paid with title one funding the two special ed classrooms are paid with special ed funding just like any of our special ed classes in our other schools excuse me we we know that coming along during this year that there are a number of students who will qualify for preschool when they hit three years nine months and so those students will take us over our numbers that are allowed in preschool classrooms we were fortunate mrs alvarez applied for and received the child care stabilization grant which brings several thousand dollars a month to each of our preschool sites so uh some money to
054coyote each month some to diamondback and some to sunrise preschools there is enough money there to pay for a teacher at coyote to add a position so since we know that we're going to have those students and we really will need another special ed teacher i'm asking the board to approve an additional preschool special ed position at coyote canyon how long is the grant for it's a year at a time yeah i don't i offhand i don't remember if it can be renewed or not but it's a pretty significant uh pretty significant grant for us so that's very nice thank you so much yeah any other questions we need a motion for item 5.3 i make a motion to approve an additional preschool special education teacher at coyote canyon anna boyd i'll second that motion
055all in favor aye corey burgess i'm amanda ehman i'm charlene diaz hi anna boyd so moved item 5.4 aspa bylaw amen amendment the board's vote and design and voter designee dr stewart mr president and board members as a board you are members of asba the arizona school board association currently there are 35 folks on that board of directors and representing one representing each county and then some folks representing some other things currently there is one position on that board that is shared by the hispanic and the native american caucuses board members in the state and so the board the asba board would like to adopt or make a change in the bylaws to split that so there can be two seats anybody who serves on the asba board serves for two years at a time
056so when that seat is filled by say a hispanic board member that person is obviously representing hispanic the interests in the state and tries to represent native american interests as well and then the following two years it's a native american board member so the board of directors is recommending the change in the bylaws so that each of those caucuses has a seat on the board so as a board and members of asba this board has a vote to pass in favor of that bylaws change or against that bylaws change and then you need to designate someone either one of the one of you as board members or kim as your representative to cast that vote on your behalf questions comments concerns just to be devil's advocate here that gives us 36 even number of votes
057also anytime you're adding another seat you're creating one more voice which can be a little more difficult to get through processing that's the the biggest issues i see with that uh creating an even number board um and then of course increasing the size of the board anytime you get it keeps growing and keeps growing and keeps growing in size it to regulate and manage becomes even more difficult personally i don't feel we need another member of the board but that's my opinion well just looking at the makeup of the board i'm seeing that we're represented you know represented through by our counties and then certain counties have two representatives based on the size of their county two counties so yeah so they're already a couple extra voices and counties and we're already kind of under
058voiced i feel like and i do agree that 36 making it that odd number makes it very difficult that's why we sit at five or we sit at seven or um so i i also would not be in favor just for the logistics of creating that those deadlocks or the opportunities for them and um i don't know exactly what county they would come out of but if they come out of you know pima or maricopa where they already have two voices well that's another voice for those counties not necessarily always that would you know they'd be looking out for some of those their students in those counties and that's the only thing that kind of makes me a little leery too is that that's another voice that's bigger than our voice so that would be
059a three to one well i mean and if you look at if those are the demographics and stuff like that they have other hispanic people on there and native americans it's just a matter of being it's it's they're kind of making it seem like we've got all these non-hispanics that they're under-represented yes they've got all these non-hispanic and non-indian people and they've only got this one c you know what i mean which i understand is their caucus or whatever like that but they're not it's not like those are the only two in existence and there's just a bunch of other white people or something like that do you know what i'm saying so i get what you guys are saying any other comments so i'd like to move that we vote no on adding the
060additional seat is that your motion and that we appoint kim to cast our vote for us i'm sorry i'll second that motion amanda ayman all in favor aye corey burgess i'm in eamon uh charlene hi anna boyd so i moved item 5.5 policy jlcde consent for administering medication at school um now this would be a first reading it's an exhibit so number one exhibits and regulations don't have to even be read by the board but we've always done that and this is an exhibit yeah i missed that part it you can vote on an exhibit the first time you don't have to do a second reading policy it's called a policy but it has a dash e which makes it an exhibit okay that's where my confusion was sorry so it is an exhibit it
061is an exhibit so we can approve in the first reading any questions this is that document that the health attendants ask for that just the change in the change in the document simplifying it all right then i will move we approve item 5.5 i'll second that motion all in favor aye corey burgess hi amanda amen i'm charlene hi anna boyd so moved item 5.6 job description homeless liaison special education secretary office clerk special education dr stewart mr president board members you know we've been updating the job descriptions uh and uh uh we had a resignation actually not a resignation we had a transfer of our um several years homeless liaison to another position in the district and it was an opportunity for us to update this job description make sure that it you know meets
062what needs to be happening and then i realized there were a couple of other positions that needed to be updated as well so these are just updated job descriptions for your consideration any questions then we need a motion for item 5.6 i'll make a motion for to accept the job positions on 5.6 i'll second that motion all in favor aye corey burgess i'm amanda eamon i'm charlene diaz hi anna boyd so moved item 5.7 speech therapist salary schedule dr stewart mr president and board members we have two uh registered as probably not the right word but two certified speech therapists in the district and um when we put out the contracts in the spring one of those folks sent me the paperwork the appropriate paperwork to indicate that he had completed the ccc i'm sorry
063i don't know what those letters stand for but it's the equivalent of a phd and so we changed his contract to reflect what we have on our teacher's schedule he then sent me documentation to indicate that when he was hired by the district in 2017 that this salary schedule was the one that was presented to him at the time and the document that you can see in the board agenda indicates that it was adopted in june of 2017. there was other documentation that went with that that indicated this was in fact offered to this employee and he responded in good faith that as he progressed this would be the salary schedule that would apply to him and to the other speech therapist i had kim check minutes for both the colorado river union high school
064board meetings and for bullhead city school district board meetings in june june may june and july of 2017 and no action was taken relative to this salary schedule so it's a little misleading that it says it was approved in 2017. my thought is that this person signed a contract with our district and has signed subsequent contracts with this district on in the understanding that this was an approved salary schedule it's not his fault that it was or was not approved by a board so i present it to you for consideration for these two employees as a salary schedule for these two employees questions comments so what we have here is before 2000 before today he was hired on without this ccc level he was hired with a master's degree and was uh in the in
065the masters track and in fact with our salary raises because i knew nothing about this document until this summer so it turns out that in the masters track and with the other experience he had he was in fact on our teacher's salary schedule making more than this indicates on here in the masters track but when he moves to a phd track on our teacher's salary schedule it is less than this phd salary uh this lane over here and so of course he you know believed that when he got his ccc he would in fact move over to this other salary lane and he has in fact completed that i was just trying to look up some of the information ccc versus the phd and it's like a final step after a master's after clinical after
066but the phd is more the research side of it but the cc is usually a ccc slp speech language pathologist that would allow them to still work with our students and have progress right and we have we have two other we have two other speech folks who have the bachelor's bachelor's level bachelor's level uh and they are on our teacher's salary schedule so there are different levels of certification for speech therapists and and this is a pretty significant educational step and what is the difference between what the that document to what our teachers document yes um two to three thousand dollars and the phd lien is the difference is that the difference he'll see yes it would be so we would be adopting a separate pay scale for speech salary just for the two people
067right now i mean because those are the only two positions we have in the district um that that meet the job description for this and and those positions are paid with grant funding and so you know the difference is significant not just in terms of what our other salary schedule looks like but of course in terms of how we how we manage our grants my concern and my issue with this is right or wrong a commitment was made to an individual and i always kind of come down on the side of ethical you know the ethical thing of if a commitment was made whether it was made correctly or legally or not it's not an illegal commitment but it's you know it i just feel that an employee has stayed with us for a number
068of years uh has been loyal to the district and um in the belief that we would do right by him and by the other speech therapist so we're talking about two people the other two do not qualify on this level at all would they reach that level because that's masters and above would they go on what i'm getting at is this would they go on here kind of and they would you know they would be on here at the master's level but the thing is that given our salary schedule they would want to be on our salary schedule at the master's level yeah but then they if they move on to the ccc yes they would get to switch so you can't to me you can't have it both ways i guess so either you're
069gonna have it i understand what we're talking about with those two my concern is the others yes yeah i get what you're getting at so i i guess the thing that is like if you have if you look at the other two and say one of them is working on their masters and they think they're going to get that money right and then you put them on this one and all of a sudden they're getting less than what they that's my point so the only thing i would say is i would be more in favor of approving i think if the masters was more in line do you see what i'm saying or eliminating the master's line altogether and only doing the ccc line because if they want to work up to that level that
070is a specific task specific job for that and it is a lot of work i mean getting a phd is nothing to shake a stick out either not at all but but you're looking at two different things and i understand the commitment part i get that my concern is if you're a bachelor's now and you move up to a master's then you're taking a pay cut and we we would never do that to anybody but you know yes i get what you're saying but that's not what document says exactly so either we have to change that and i think the best way to do that is eliminate the master's line and only have the other line because if you work up to that that is a goal you're working to get to and we're offering
071something different for that and i would be more comfortable with that so i would like to make a motion that we would approve the speech therapy salary schedule minus the master's column i'll second that motion okay all in favor aye corey burgess i'm anna amen so moved item 5.8 classified employee salary schedule and associate raises dr stewart mr president and board members if you recall last month when you approved the new salary schedule for teachers you also approved a salary placement schedule for classified personnel the placement schedule is the document that's been in the in place in our district uh for classified personnel since about 2007. prior to 2019 there was a similar placement schedule for teachers so one of the one of the things that i proposed to the board and was adopted was
072changing that to a salary schedule for our teachers and then placing all of our current employees at the time in the appropriate sell on that salary schedule i am proposing to do the same thing with the classified placement schedule and changing it to a salary schedule i have gone through every single employee in our industry every single classified employee identified how long they've been with us and from their hire date and and if education plays into it which it does for paraprofessionals place them in the appropriate cell on that salary schedule for most of our employees that would be an additional 30 cent raise to the one you approved last month and for some of our employees for a dozen of our employees who have been loyal and been with the district for 15 or
073more years there would be a significant raise to put them in the correct sell we do in fact have the money in the budget and it is sustainable i made sure all of those things were in place before i brought you this proposal so i really would like for you to approve um this change for our classified employees yeah the sustainable part's a big one for me so i'm glad to hear that it is sustainable any questions then we need a motion for item 5.8 i make a motion to approve the classified employee salary schedule and current employees placement on that schedule amanda amen i second the motion and a void all in favor aye corey burgess hi amanda eamon i'm charlene diaz hi anna boyd so moved item 5.9 superintendent performance goals dr stewart
074mr president and members of the board last month we talked about the goals for superintendent for this year and i didn't go work on it the very next day and so i worked the best i could from the notes when i worked on it but this is the kind of thing that must be you must approve in public so that the public knows what goals you have given to me for this year and these are associated with uh in the case of this of our agreement and my contract up to ten percent of my of my salary so if i have represented what you all presented to me last month accurately i would ask that you approve these goals if not tell me what i need to change and we'll bring it back and by
075the way i did try to make all of the things that you asked me to do i tried to make sure they were smart goals so that they so that we could document them in measurable kinds of ways because otherwise there's no real way to know whether i've met the goals or not and so that for instance for goal four that means some pretty detailed uh some pretty detailed stuff and and um thought i represented what you wanted me to do i just gonna say i like gold floor any questions or changes then we need a motion for 5.9 i'll make a motion that we approve the superintendent's goals performing schools as she's as presented i'll second amanda amen all in favor aye corey burgess hi amanda amen aye charlene hi anna boyd so moved
076item 6.1 convenient convey to an executive session pursuant to ars 3843103 discussion or consideration of a student disciplined pursuant to ars 38 43103 2 a2 15-840a 15-841bd and four three 15-a43843a and f through h the governing board may vote to enter executive session to discuss matters related to student discipline we need a motion to enter into executive session i'll move that we're going to executive session i'll second that motion amanda ayman all in favor aye corey burgess i'm ed ehman hi charlene diaz hi anna boyd so moved we are in executive session all right we need a motion to reconvene our meeting all motion to reconvene into open session i'll second the motion and a boy all in favor aye corey burgess hi amanda eamon diaz hi anna boyd um 7.1 we don't discuss that
077was a student hearing no so 7.2 uh future topics do we have any future topics we'd like on the next agenda okay if something does come up or something you would like to see added please send me an email to on that so we can get that put on to the next agenda mr president i would like to recommend a workshop for next month uh it's time for us to be considering insurance for next year and i think you would be pleasantly surprised to know that we do not have to have a broker we don't have to do those kinds of things but i think it would be a good opportunity in the workshop to have an update from kairos on our claims for last fiscal year and so far this year and information about
078their program for us and what they can do for us so i would recommend that for the workshop please everyone okay with that okay sounds good thank you uh not for that when you get to the date and time of the next meeting we probably better talk about that uh upcoming board events uh we have the asba journey 2021 22 lunch and learn webinar a lunch webinar yeah they do it during lunch and learn launching feed us yeah you get to feed yourself when it's a webinar i know right i was all excited but i almost got corey to go to one of them ask ask experts in interactive conversation if you'd like to get registered for this please let kim know and she'll get you set up for that uh the asba 64th annual
079conference december 15th um the annual conference is actually really good uh are they doing new board orientation even though it's not an election year i don't remember seeing it on the agenda i am planning to go and uh it's always worthwhile it's a it's an excellent conference so if you're interested and have the time to go i would recommend it there is some great training i've been to it a couple of times it's a very good conference it's on that thursday and friday just before winter break okay if you can go or would like to go just let kim know and she can get you registered it's going to be in person yes it will be in person that has to be determined because it's not on here yeah that's all we have so far
080okay yeah just let kim know if you'd like to attend uh this only shows one date so is it going to be a two-day conference yeah that's the it's the 16th and 17th so yeah it is two days this is 15th or whatever maybe i've got the dates wrong but it is the i have 16 and 17 on my calendar there's probably a pre-workshop on the 15th usually there are pre-workshops on the wednesday but the actual conference is thursday and friday okay uh yeah check your calendars if you can go just let kim know and she'll get you registered um 7.1 date time and location for future meetings so dr stewart well your regular meeting is scheduled for veterans day which is a thursday and and whatever and so you know it's perfectly okay with
081me i'm not going anywhere but uh i thought you might want to think about it in the country out of the country on veterans day okay so um but if we ask um if we ask the folks from kairos to come they cannot come on the 10th so if you want to change the date and have it that same week it would need to be the 9th of course you could look at the following week as well november 19th yeah it'd be the 18th 18th i think they're available on that day you guys can meet without me i'm okay with that the night of the 10th the they can do the night they just can't do the 10th they have another board meeting on the 10th well considering the earlier individual is there anything else
082going on the night that would conflict with that city council tonight city councils on tuesdays aren't they yeah yeah the ninth is a tuesday yeah well then how about the 16th that's a tuesday but is there is that conflict i mean i can do i can do any of those days it's the 18th is one day i can't do it i will i will be back on the 16th so i can do let me double check i'm pretty sure i'll be back on the 16th yes i get back the night of the 15th so i will be here on the 16th be good with that okay that works let's let's check with genie let her know okay um and i will double check with the folks from kairos but i think that date is fine
083for them 5 30 workshop 6 o'clock meeting works for everyone all right uh with that we need a motion to adjourn i'll move that we adjourn the meeting i'll second that motion and avoid all in favor aye corey burgess hi amanda ayman i'm charlene diaz hi anna boyd we are adjourned you