BCESD Board Meeting 7-13-2021

001[Music] i called to order this workshop for bullhead city elementary school board on tuesday uh july 13th 2021 at 5 30 p.m roll call corey burgess here jeannie barland here amanda amen here charlene d is here well here item 1.3 strategic plan background information stakeholder input sr3 considerations dr stewart that is a mouthful isn't it we've got a lot of ground to cover and i will tell you this is pretty exciting i'd like to first give you some information relative to sr3 i see all of this as a bigger thing than sr3 but i think we need that as kind of some background to give us the immediate focus and then expand to other thoughts so if kim will start my powerpoint which one left or the right the um s or three rules that

002one thank you so in the in the board information or the information for this meeting that i sent to you i also sent you some information that had to do with things that have to do with housing so we'll get to that a little bit later but this is background information uh relative to how we can use sr3 so please next slide please so you have some understanding about how the esser grants work relative to all of our usual federal entitlement programs that's a mouthful but in the top section where it's the the gold you can see things like essa and idea and perkins and those include like title one those all of those grants so when you look at those timelines so for fiscal year 20 you can see that the money was only

003good for fiscal year 20 march 13th and then into september of fiscal year 21 and you see that for each of those grants they're 15 month grants which makes it pretty tricky for jen when she's handling these because she has to write them for 15 months we have to we spend them in one fiscal year and then we have the three months into the next fiscal year that we can spend and then there might or might not be some rollover i showed you this so that you can see the comparison with the esser money and the covid relief funding so the cares act the kind of tan color one was the first relief funds for covid and those were released in march uh in march of 2020 and we have to complete our spending of

004those funds by this september 30th sr1 which was the funding signed by trump early on then lasts a little longer the acceleration academies are gear one money is part of those funds that were given to the governors of each state to determine and from those funds we got what we called esg the enrollment stabilization grant funding and then you see sr2 which was uh signed in december of and we need to have that spent by september of 2023 or income no it's going to be spent that was the plan we brought to you a couple of months ago that helped us give risk compensation to employees is funding our transition classes and a lot of professional development in this year that was the grant that was 4.6 million dollars and will carry us through this

005coming school year sr-3 is the funding that was uh approved in i want to say march of this year somewhere along in there and and so you can see that it goes out another year beyond that next slide please so the difference is i want to point out the differences between sr3 and those other the other cares and sr2 grants the first two the keras grant and what we all call s or two all had to do with relief and so there were not a whole lot of strings attached to those grants the idea was get the funding out to school districts as quickly as possible and get things rolling and things fixed as quickly as we could excuse me sr-3 is considered a recovery grant and so the feds have put back into a

006place a number of the regulations and things that they expect most of the time from their grants listed here are the things then that sr3 grant is earmarked for first of all to expand to schools access to evidence-based programs and training the idea is to fill in students opportunity gaps we've talked quite a bit about the fact that we don't think kids lost learning we thought they learned they lost opportunities to learn and to accelerate success and then in addition to that it needs to address other multiple factors that impact students academics including healthy social emotional well-being of students and employees and educator recruitment and retention and then the other things that got added back in to sr3 that had been pretty minor in the previous grants were ways of measuring the impact the success

007and impact of the funds of how we spend the money and then to meet all the federal procurement regulations and wouldn't you know they've also upgraded some of those requirements i'm scheduled to participate in in a webinar that brings us up to speed on things like edgar and ugg and whatever all those acronyms that have to do with procurement next slide please so the allowable actions under esser3 include or start with the academic recovery and accelerated learning and that means modifications in our instructional model if you recall at a recent meeting you approved that document that we needed to send to the state about our four day week because for some districts that might be a change that they're making this year but for us that's an instructional model and we needed to reaffirm the

008district's commitment to that so that we're sure that we qualify for the application for sr3 but our others are things like the transition classes and some other things accommodations that we're making at our sites in to adjust the instructional model high quality high-dose tutoring we have pretty much district-wide tutoring and after-school programs but we want to make sure that our folks are well trained to make those tutoring sessions if possible even more effective than they've been in the past and intensive professional development in of instructional delivery to make sure that what we're doing during the school day is as effective as it can be i've made two notes there because these are things that uh the essa 3 grant these are things that are in those annual grants but the sr3 makes note of them

009that we have to do them one is maintenance of effort and that means in consideration of our other budget resources so we can't just be planning for esser that's what this is part of what led me to the idea of us thinking about a comprehensive five-year plan is so that we're looking at all of our funding streams and and they want to make sure that in some cases we're not supplanting that we are we're making sure that all the things work together and then the other one is a maintenance of equity and what this is talking about it really only affects our three elementary schools we have to show that we are not spending any more of the s or money per pupil at any one of our three schools that have the same grade

010levels so we have the middle school that's five and six it's the only school that we have that's fifth and sixth grade so it doesn't get compared to anybody we have the junior high with seventh and eighth it doesn't get compared to anybody but our three elementaries are all k4 and we have to make sure that per pupil allocating the funds appropriately for the three schools it doesn't seem like a big issue for us but if you think about some of the bigger districts that might have 15 or 20 elementary schools some of which may be very much title one schools and some of which might not it it could become a factor in those schools it doesn't for us it's not a big deal but uh we can see how it could be in

011some districts charlene did you have a question you're looking puzzled interrupt me if you need to if you have questions about any of these things next slide please some other uh allowable actions under so3 have to do with and in fact required under so3 that first the first slide that are the one slide we just looked at those are required things under sr3 we must be doing those things to improve uh student academic success this is a requirement as well making sure that we are taking care of the physical social and emotional well-being of our students and staff and so things like these are examples continuation of our health and hygiene protocols hand washing sanitation those kinds of things to make sure that our facilities are clean and and that we're not further stressing students

012or parents about the safety of kids the physical safety of kids in our schools mental health warning systems most teachers are not trained in things like mental health first aid and those kinds of things so we want to make sure that our folks all know how to identify if kids are carrying stresses the mental health professionals who participated in our stakeholder meetings have indicated that the students that they have been seeing over the last six to nine months are indicating some real stress about coming back to school sites if they have been virtual students all year so you know they've been told for over a year to stay home and now they're being told to go to school and so some of those kids are having some stress about that and then counseling for students

013and staff so making sure that we can support folks who who need some help in any of these areas next slide please the next one has to do with uh and i took this quote right out of the esser uh the esser documents uh the the bold parts are mine but i wanted you to know that this is because there have been some discussions in other districts about about whether these things can apply whether we can use esser for these kinds of things so inspection testing maintenance repair replacement and upgrade projects to improve the indoor air quality in school facilities including heating ventilation and air conditioning systems filtering purification and other air cleaning fans control systems and window and door replacement repair and replacement and so some of the things that could fall into that

014obviously are repair replacement of our aging hvacs a district-wide hvac control system i think today we would have been really happy to have that we had an outside community board using this room and they didn't realize it and of course they were sitting here so they cranked that air conditioner to 68 degrees and this one was set at 88 degrees so the room was kind of uncomfortable when our folks came in jen came in to check on it after they left and of course had some concern about the one air conditioner the one air conditioner that was getting used really a lot and the other one that wasn't so it's that kind of thing so if you have a centralized control system some of them allow some of them are set up sorry some of

015them are some of them are set up literally so we could control them from our cell phones for the entire district so uh you know we're all aware of those teachers who like to keep their rooms at 64 degrees and their kids are freezing and other folks who like to keep their rooms at 80 degrees and everybody's sweating and not a pleasant thing at the junior highs or the middle schools right things like replacing carpeting uh upgrading door access and on our list of things that we're going to look at in a few minutes you'll see that one of the things that um some of our were some changes in door access and then ade approved oh and then it's required proposal our plan is has to be approved by ade and it must follow

016those federal procurement regulations same as before um and i and i've mentioned that several times because we didn't have to do that so closely we do because we're very cautious about that but the feds and the state were not watching that piece as closely as we know they will with this okay next slide please and then any activities these are allowed any activities necessary to maintain local education agency operations and services so things such as we know we have ada and asa access to violations and access to at least one of our facilities and at least one of our playgrounds in the district and so you know we can use the funding for this kind of thing because because it has to do with maintaining the operations safety and security at our sites transportation purchases

017and again ada ade approval and then there are those acronyms that i mentioned earlier that are various regulations that we have to follow and next slide please and needless to say activities necessary to employ existing lea staff and that can include additional pay which we did with sr2 to address recruitment and retention challenges under a specific plan and they're very clear in sr3 that we must have a plan which we did when we did sr2 funds we had a very clear plan you all approved it and and it doesn't have to be a doesn't have to be a complex plan it just needs to be a specific plan and then housing is a possibility because we've been talking about that we've lost some employees because they've lost their housing in the community so those are

018allowable expenses next slide please other expectations from sr3 they truly expected us to have involvement of our stakeholders in the district i had 12 meetings and this is number 13 because you are definitely stakeholders in this whole process i know some districts have only had one meeting or two meetings but we very specifically addressed the demographics in our community as well as the segments of our of our districts so you know transportation academic things food service maintenance uh mental and physical health all of those stakeholder groups and and three of the 12 meetings were just general for anybody who might be interested in whatever relative to the grant um and then those we want that to be ongoing we want our stakeholders to continue to be participants in the process and to give us feedback

019there must be an evaluation system for esther 3 as i mentioned earlier to indicate whether or not the monies we are spending are resulting in improvements in educational opportunities for our students and then we must update the plan every six months next slide please so other relevant considerations uh well the needs are great i i attached had kim attached for you as the board these strategic priorities we have them available in the back for folks who come in and of course they will be part of the minutes but i did not want them published before you all had a chance to look at the priorities and the ideas that were presented by the stakeholders and you can see some of the needs are pretty great i was frankly surprised by some of them in terms

020of some things i was not aware of many of the things i was aware of but other things i was not and sr2 and sr3 grant funds are finite you saw that timeline on those dates the money that's not spent goes back on the other hand if we fund things with these grants that we need to sustain into the future we have to build a plan where whereby we can do that with our other funding either our regular funding or our grant funding so that's part of the reason that it occurred to me that we needed this to be an overall plan not just how are we going to use sr3 and those ongoing some of those ongoing grants all of those ongoing grants have rules and uses about double dipping and supplanting and those

021kinds of things now sr3 does allow us to supplant sr1 and sr2 also did allow us to supplant because of the nature of the circumstances of cobit but we have to keep in mind that after so3 is gone we won't have that option anymore so we've got to be thinking strategically about all of the uses and thus the planning should be strategic for those reasons that i just said so if you have quest background of all the kinds of complexities that i have to keep in mind and that jen's going to have to keep in mind as we're working on writing the grant i will say to you that we our intent is with your input and direction we will have a draft first plan for the board meeting in august because we must submit

022that plan or a plan no later than august 24th so we we've got quite a bit of work to do between now and august i think twelfth this is the meeting and really want some direction from you questions at this point okay so the process was all of those stakeholder meetings kim if you would get this up please do we need this anymore no we don't need this one anymore thank you this one yes please for those in the audience there are copies in the back and you all have a copy in front of you before we had the stakeholder meetings i felt it was important for the folks who might be participating in those meetings to understand in a very simplified way the requirements so uh on the anything that is in the blue

023print are requirements of the grant and and i wanted them to to be free to think of whatever it was that they thought we might need to consider relative to not just use of so3 but a direction for our district in terms of you know how we use how we use some of these other funding streams and so it let them see the big picture here and think about all of the funding streams that are critical for our programs so that then we can start thinking about over the next five years so you can see that we have some requirements there the stakeholder involvement requirement the equity requirement the program or project evaluation requirement the six-year i mean the six-month update requirement and then the four categories at the top and then on the right

024side to the right of the esser green line you can see our major funding streams besides the m o budget everything to the right of that and to everything to the right of sr2 all of those require that we not supplant and what that means is we cannot spend any of those dollars from those grants for things that we have in the past used mno money for okay so it means that if we had if we used mno money for an after-school program then we cannot use any of those funding streams for an after-school program that matches the one that we were paying for out of mno is that from just the last year or is that from a few years and then it gets tricky for instance this was our most recent example and

025this was yeah that's tricky enough right and jen keeps this all straight so you all don't begin to understand the kinds of things she has to deal with all the time i do and man do i appreciate it but the most recent one that we both thought was a little wonky we get it fox creek needed some wants some additional band instruments so as part of their application for 21st century after school program they ask for band instruments okay that's fine we got a bunch of band instruments but they can only be used after school because they were funded with a grant that is for a supplemental enrichment program now there is a but so if we buy we don't have to buy exactly the same band instruments but we have to buy a commensurate

026set of band instruments from some other funding stream doesn't matter from any of these okay because the rest of these are programs that we do during the school day so once we have these other instruments out of another funding stream now we can use all of the instruments during the day including the after school yeah yeah okay um not my not my place to reason why right but just take advantage of those things yeah i could see you all going hmm to show that we have instruments during the day in order to use the after school at least in dollar you know so it might not be one-to-one instruments but it's probably pretty close to one to one dollars okay so you see my my term there in green because this is what the this

027is what ade calls it is figuring out how you can braid all of these funding streams in such a way that you can maximize the dollars you have for the uses that you need okay so as we look at all of these wish lists and anything that we identify that we really need to to use our so3 money for we're also looking out over five years so it's like okay here are some things that we know we need but maybe we don't need them in fiscal year 21-22 you know maybe some of these could hold off to fiscal year 22-23 okay but if that's the case then what can we braid those funds with so we don't end up in a situation where we've purchased something and it has limited use does that make sense

028corey's looking at me like you've got to be kidding and i and i get that look corey jen and i had that look a month ago right now you can see why i thought we needed an hour and a half for this discussion because this is just giving you all the foundations that we've been dealing with now for six weeks already so you kind of understand where we are that we're bringing you all this other information for you to give us some direction and add your ideas to it so um okay and then you know that in sr2 the one thing that was not salaries and professional development was our healthy buildings assessment and and so tom milroy is here from schneider electric it's the only company it's the only vendor who uh who bid

029to do the healthy building assignment assessment and they were here and did it last week and i don't think they have all their results yet i think they're waiting for data from scientists or engineers or somebody but tom if you'd like to come up to the podium and i'll have kim start the powerpoint he's got a short powerpoint to show you what it was they did last week and where it looks like uh uh you know they'll be coming to you with information i'm assuming we're reading this is a song check check yeah it is you'll just have to speak up wonderful and then i wanted to just see if this works with this fancy all right it works there you go wonderful well mr president members of the board dr stewart thanks for the

030opportunity to be here today again my name is tom milroy with schneider electric and we're happy to partner with bullhead city school district to conduct this healthy schools assessment quickly it's just really nice seeing everyone's faces because typically i'm streaming this on youtube and you guys stream this better than any other district just shout out to james there in the back what we'll be talking through today is we're going to be looking at the overall approach of the healthy schools assessment through the lens of healthy safe and efficient schools i'll be sharing our progress update there then we'll look at timelines of when we think we can get a report back to the leadership team and the governing board and also providing some actionable recommendations in that finalized report and then thirdly i'd love to

031get governing board feedback in terms of as we're finishing this development we've already been on site as we mentioned the engineers were on site conducting these assessments making inspections observations and measurements we'd love to get your feedback as we finalize this report so without further ado those are the three objectives of this presentation and i'll make this brief but we'll be walking through each of these line items on the left that was provided by dr stewart and the leadership team starting with asthma and airborne allergy triggers so i'll share an objective as well as some observations and assessments so obviously the objective here is to inspect for potential salute airborne triggers present in classroom and workspaces and in this report provide mitigation strategies for the district so we inspected these interior spaces mold dust mites

032we conducted allergen tests in the carpet and identified any remnants or pet dander animal dander throughout each and every school as you can see some of those pictures on the right are exam right i actually took with my phone and turned out pretty cool pretty quality photo if i say so myself the next area of concern here potential concern would be the carbon monoxide where the objective here again is to measure carbon dioxide levels and a sampling of functional spaces provided dr stewart and the leadership team provided us with key areas that we mainly focused on here but we inspected for ambient air surrounding active appliances inspected for opera operable carbon tested accordingly we spot checked a variety of areas and we're working on that report to get back to the governing board in the

033district next drinking water the objective here is observations made and we also conducted lab tests of both drinking and cooking water and we're excited about getting this assessment really or getting this drinking water specifically tested for these unique chemical chemicals and contaminants over 36 that could be potential contaminants in the water stream really giving you all the facts and data um the ins and out get getting you guys in the trenches in terms of what potentially could be in the water allowing for potential plans in the future to address some of those concerns and then the energy efficiency side really this is our bread and butter we conducted already a energy assessment a preliminary energy assessment last year and so we really took this opportunity to take it a step further we collected the hvac

034inventory across the district and here highlighted here in the pie graph shows considerable concern um over 74 of the units are past 14 years and typically that's the manufacturer's useful life and so we inspected indoor and outdoor mechanical equipment on top of just the hvac inventory inspected for overall plug load and room temperatures and exhaust ventilation but obviously with that 74 percent of the units over 14 years or older it also it can improve your energy efficiency but it also can improve your indoor air quality ventilation moving into the next key area that we focused on as you can see here in the picture this is a split system at one of your school sites i believe i believe it's fox creek yeah i believe it's fox creek that that photo was taken but as

035you can see rusted out they're just old units and being here in bullhead city where the temperatures can get up to 120 degrees it's it's quite um a miracle that some of these units that are 24 26 years old are still operating but essentially coming kind of getting back on track here the indoor air quality and ventilation the observations and assessments included spot check of temperatures co2 humidity across the district sites where we're hoping to put forth uh some guidelines and and potential outcomes for the district to make actionable changes to mitigate or to enhance the indoor air quality ventilation and lastly mold and moisture control we're looking at the objective here of of taking various observations we inspected for proper drainage and safety pans inspected ceiling flooring ceiling towels flooring carpet spaces cafeteria tables

036locker rooms high touch areas is really what our energy and our engineers were focusing on so i know i rambled through a lot of that there there's a lot of material but that really sums up the six key areas that we focused on in this assessment uh what i next what i want to do is provide kind of that timetable attentive timeline of when we can think we can return something back to the district so this timeline really shows the journey that we've been on and where we can look forward to going here so we conducted a needs and priorities meeting where we really wanted to identify okay what are the goals the initiatives the visions of the district and why are we putting together this hsa for bullhead city school district we then got

037on site conduct the sitewalks and the assessment the next step is really putting this getting all the data putting all the data in a report format to share with the leadership team and then come present to the governing board a presentation really as you can see i labeled this one as stage one this is the assessment and a report however that's that is all it is it's an assessment and report it's not helping the district and becoming more healthy safe and efficient and so really the next step would be we want to help the district in making these actionable changes and making tangible improvements to the learning environment teaching environment community spaces throughout the district so as you can see the next step would be to help the district in moving into a design phase

038where we can implement many of these long lists of priorities that are shared here on a document where we come back and present to the governing board following that design in february of and in hopeful hopefully prepare to install many of these improvements in the summer of 2022 that's how fast we think we can move for the district coming back to the long list of priorities that are here on this on this document and what i when i sat in the stakeholder meeting there's a lot of chatter around a number of issues we know that there's limited funding to address those as dr stewart's presentation said there's a lot of needs but a lot of constraints and we know that and so what we want to help the district do is stretch that funding further

039in providing other funding options that can be evaluated in bringing forth and capturing what would be wasted money and reinvesting it back into where it belongs and so there's a list of those funding options that can be discussed in collaboration moving forward so that's really all i had i wanted to make it brief for you all i wanted to turn it back over to the governing board and really just get some feedback from you in terms of any questions comments does this meet your expectations we're excited to put this report together and then really if you guys have any areas of high concern that you want us to fully focus on as we're developing this report we'd love to hear that as well thank you thanks tom i'm just excited to see what it comes

040back with you know some of that's going to be very interesting i mean some of these buildings so i mean i went i attended so that's a long time [Laughter] both of them just promoted through so you know what can we do we'll see how it goes and see where we can make our versions thank you i gave them so you know the six items on that list were from about 13 i think that were listed for healthy schools in the environmental protection agency documents and i kind of narrowed them down asbestos was one and our district has already done asbestos studies and has mitigated asbestos in the district so i tried to pick the ones that i thought were probably our areas of most concern although everybody kind of joked at me about the

041one about mold and moisture because we're notoriously dry but that doesn't mean that we don't have some areas the photograph he had was actually from one of the ceilings in one of our schools so we know we have some we know we have some places where we have mold issues and we want to make sure that you know um that just like with dust mites and any other allergens that we're taking care of those things that can really affect our kids and this was all something that esser wanted us looking into right and in my presentation if you remember that whole that thing i quoted right out of the uh right out of the document where they want us looking at making sure we have good air quality in our classrooms um i think that

042there's been a huge recognition over the last 18 months that closed environments and especially environments that have not been updated and upgraded in you know any recent time may not be causing illnesses they may be we don't know but they mean they may not be but they don't help us when we have situations like covitt or some other uh some other epidemic kind of or serious illness to keep it from spreading so you know and and one of my goals in this whole process was because we know we have as he pointed out 74 50 of our hvac units are over 20 years old and and i have i can show you the you don't even have to read it the bright yellow [Music] this page has fox creek and we have had four fox

043creek units go down in the last week okay and two that went down just before school was out and you'll notice they're all over 20 years old so but to me it's not just replacing hvac units part of it is considering uh you know we could we could get the least expensive hvac units but that doesn't mean that it's going to necessarily improve the air quality it might improve the temperature it might help us control temperature but if we're going to spend those those kinds of dollars then let's look at if there is a need what do we need those hvac units to do besides cool or warm in the air do we need them to help clean the air as it's circulating i don't know that's part of the reason for this kind of

044a study so you know we're trying to look deeper into things rather than just rather than just look at this okay so um so that was part of what drove me to say okay let's check on carpeting um i was in a jury pool today and we were in a room that none of us had ever been in and there was a man in the jury pool who i am this is not an exaggeration who sneezed every 15 seconds for the first 10 minutes we were in the room there was obviously something in that room that was triggering his allergies i don't know what it was but that's an extreme case but you know that could be happening in our classrooms we don't know that's part of the reason for this study so um and

045i suspect as we go through the extensive list that i gave you from the stakeholders that you may have questions for tom too okay thank you thank you very much thanks tom okay so kim if you would put up the priorities please you have them in front of you and you can see that these columns reflect [Music] this section of this other document with the blank column here because i didn't know if there would be something that came up and there was in those discussions strictly technology things so if we're expecting our technology department to take care of all of our technology they need some things too and and so um you know so there they had some requests for um for items for them and they did prioritize them so i didn't if you

046want to start with column one if you i'm not quite sure how you want to go okay so uh so 20 so uh roughly 2 million 70 000 at least um or 2.1 million of this 10.3 uh it must be committed to these kinds of things so it's learning opportunities and continuity of services and our first commitment we feel is to continue the things into the third year that we are doing with esser ii um probably to a lesser amount than we're doing right now but if we need to carry some of those things over into year three um that that should be our first commitment because those are direct classroom services for kids um and then you notice and i was rather stunned when i saw this number that 2500 of our chromebooks will

047not be able to be updated at the end of this coming school year which means that they will not be able to be used for state testing so we can use them we can continue to use them with kindergarten first and second graders and and it doesn't mean that we have to replace all 2500 it means that we need a plan for how to start replacing things in a timely way so you can kind of see how this this again leads into that five-year that five-year kind of plan we have as many promethean boards as we have we have some that are very old um i'm not even sure they're called promethean boards i'm not quite sure um uh but the new pan the newer panels so we have 50 classrooms that either need panels

048that don't have them or that we need to replace some of the old ones where the cameras are almost 50. i was stunned how many do we still have a canyon we moved them all didn't we yeah we've moved them all including the new ones that we got with money was it cures money one of these grants purchased 18 18 and we were using those with the virtual classrooms at coyote they've all been moved to the other sites and are already ready to go so i know and it doesn't mean we have to do it all at once but now you can start seeing why we need to think about this out over time right those kinds of things um intercoms uh the intercom system at uh chris is smiling the intercom system that our

049technology people installed at at sunrise is uh he can do all calls and by the time school starts he'll be able to actually call individual rooms and they and right now they can at least call in and say that they have issues so it's been a while since this classrooms if there had been some kind of issue in a classroom at sunrise the teacher would not have been able to notify the office other than sending a kid you know tell a kid right uh kind of thing and then they have the things james we have the things for fox creek most of the equipment okay but the we will have at least the uh at least the bells going by the time school starts at fox creek or the interco which part okay but they've

050got to build into their plan yeah i know you know how the right now supply lines are pretty messed up everywhere right but it's on their work list it's a priority on their list so um as you can see a couple of things that we have on our list we're already addressing but we want to make sure that they're working at all of our sites because that's a safety issue as a well as a learning issue one of the things that came in that came up in the discussion was being able to combine the bands for english language learners state has very specific rules for which grades you can which students in which grades you can put together i may not get this right so jen could correct me but i'm going to try to

051get it right you can have kindergartners in a group you can have first and second graders in a group you can have third graders in a group is this right there you go chris has got it now if you only have two kids at a grade level who need those extra 75 or 90 minutes a day whatever teacher has those two kids has to build that time into their day to teach those kids that extra 75 or 90 minutes depending on the grade level what do you do with the rest of your class okay so you can see how you know we're going to figure it out but you can see how this is problematic the only school we have who have who has enough kids total and enough kids at each grade level to

052warrant a teacher is desert valley okay and and so one of the positions you approved from the sr2 money uh was that el position um and we're hopeful that by the time esser runs out we won't need that position anymore but it's going to depend on kids moving to town and where they live and what school they go to but at chris's school it's one or two kids per grade level okay so chuck nozzle who is our el coordinator finally told us recently after we had these stakeholder meetings that we probably were supposed to try to do what the state says but they will recognize that if we have to combine some things that we can do that the problem is if you if you have a kindergartner at one level of language development and

053you have a third grader at a different level even if you combine them it might not work very well so we've been looking at some other options including some outside programming but it still requires that there be an adult in the room with those kids wouldn't have to be a teacher necessarily but you can see how this is a problematic situation for instruction for building into the day so it's one of the one of the priorities we're working on it's a work in progress um life skills paras and uh and the title one paris would love to have a tablet to use when they're working with kids all schools again that el issue we can't we we cannot warrant hiring a teacher for any of the other schools in desert valley and we really can't

054warrant even somebody who is split between two schools and it would be pretty impossible to send somebody to three or four schools a day okay so you can see how this is an issue asdb arizona school for the deaf and blind has changed programming and whatever and they don't do in person anymore this past year and it would not have mattered whether it was coved year or not and our our folks who help our hearing impaired and vision impaired kids are pretty concerned because the kids did not get the kinds of services this past year that they need so of course they're asking us to consider a position local and then translators at meetings that's something that probably won't cost us any money it's just one of their priorities and then the labs the computer

055labs at fox creek and the middle school are ancient so they ask us to consider replacement of those of those labs and then you can see the rest of the list so the things that are in bold when i met with the stakeholder groups and they did their wish lists some of which some items of which are you know we kind of chuckle about but then i ask them give me your priorities what do you see is the most important and that's what you're seeing in bold in any of these lists comments are directions for us relative to learning opportunities um teachers we did last year yeah yeah teachers and administrators have all had new last year what was the what was the professional development that special ed really liked was it for the paris

056that they wanted we had a really good they had a really really good professional development in the spring and uh and the people who attended the stakeholder meeting said can we can we do that again can we do more of that so um yeah the and i will note that the things that are underlined on these lists are things that we kind of have built into things already and the things that are italicized are supply items that you know at some point we might say okay we're going to dedicate i'm just going to pick a number and you're going to but you know we might say okay out of best of three we're gonna we're gonna dedicate a hundred thousand dollars for various supplies from these lists um which we can do um and then

057it becomes you know just this list of things that that we would that we would purchase most of which would be one-time things but i wanted to let you know that we recognize that some of these things are supplies as opposed to big projects and and that kind of thing good questions are there any things that are not bold that you as a board think to think need to move up what was the idea with mental health um that's the that's a program uh in fact jen participated in a training session a number of our people did it's a it's an actual program uh training that helps people it helps us identify when someone is actually having some kind of a mental health issue or situation and and then how to deal with it and

058we would have our heads we do separate threat assessments that there is an instrument we use out of out of special ed that we do that but yes it's part of that as well and we would have our heads in the sand if we did not recognize that we have some issues that we have to consider every year relative to suicide prevention psychologist and then school psychologist the position no it's just that like it's just that it was mentioned by more than one team are we still in column one or are we in column two okay gotcha uh yeah if you see it more than once it's because it was mentioned by more than one of the stakeholder groups i tried to go back and take them out you know as i was doing it

059because i was doing a cut and paste but then i thought you know it might be good if you saw that was more than one stakeholder group that identified something is an issue or something is a concern from them and we are we are actively looking for a school psychologist we we outsourced that last year we may end up having to outsource it this year but we are we are in fact looking for a school psychologist anything else in column one okay column two social emotional well-being and i won't read all of those you can see them and we've got them up for people to see streaming if there's anything i had to look up oae even though i remember when it was said in the in the uh in the meeting with the health

060attendants but i didn't know exactly what the letter stood for and and this is this has to do with very discreet hearing it's not it's not a typical hearing test it's a much more uh much more sophisticated uh instrument and the health attendants were asking us to have one for the district and the one we have is ancient i guess bus stop closer to sunrise and diving back yeah this came up in uh in some of the discussion with lupe from our homeless and our parent liaison situation so we frequently have situations where parents want to come to an iep meeting or they want to come to parent conferences and there is no bats stop close to those two schools and some of those folks depend on public transportation to get to our school sites

061so that's not something we would pay for it's the kind of thing that we we would reach out to uh the community you know to the city to see if they would do so keep in mind these are wish lists and they're not all things that are going to cost us money some of them are just things that that we should be doing and i left them on the list because i thought they were valuable for us to know that there are concerns about them that's their true what about the this is not in the bold it's the what about no homework it was just a discussion that that we had about the idea of uh you know that that if we're going to be working with kids really intensely during the day and maybe

062even in our after school programs that when they go home especially kids who have been at home for the last 18 months they probably really would benefit from just having family time and and frankly i threw this out just to see what people would say because there's no real good evidence that homework school academic homework does any good for young kids i get it for you know the older kids and whatever but for littles and not so much um that doesn't mean we couldn't send spelling spelling words home to practice but but you know what kids kids would benefit from some real one-on-one time that is not the struggle it's not the mom sitting there saying you got to do this math right now and we've got 30 minutes and focus that looks yeah turn

063the page that looks different your ideas and suggestions are read with your child for 15 minutes take a walk and discuss x maybe it's play a board game it's yes time it's interaction it's social it's just you have things like math that it is a repetitive thing the kids pick that up they they they could do math by making together absolutely don't they already have that freedom now not so much not so much oh okay i i don't i'm not a big packet fan so okay yeah and and i would i'm not a packet and and the truth is previous boards have expected that previous boards have expected that traditional kind of homework and and let's face it every parent has been a student so what do they think homework is packets or worksheets or

064whatever and and so if you if you guys call in favor of because really some of these other things could really benefit kids and take away that whole painful homework thing at the end of the day you know when kids go home it's painful and the kids ruined sometimes yes while the struggle to complete some of those things because let's be honest some of our parents can't complete some of that work so it's older siblings who are taken away from their homework or whatnot so what am i going to do with my math tutor [Laughter] well and the truth is for instance we learned this past year when we did the first round of testing remember what happened our kids scored really well except it wasn't the kids who scored really well it was the

065parents who scored really well and so we didn't get we didn't get any useful data from that and and you and i know because you're all educators you all know that lots of times that work that comes back that homework that comes back was not done by the student so why are we wasting the parents time and wasting the kids time when they could be doing something that helps build the relationships and and that kind of thing so the parents are doing it or the older siblings are doing it and we have those parents that are sitting there making their children do it and it's yeah the skills need to be re reinforced at home skills are reinforced i am definitely not in favor of packets i hate packets i would never encourage a packet

066but there is there's lots of other ways to to you know the baking whatever it may be um to look at homework but to just say no homework on well the no meant traditional homework kinds of things when i said it that way no packets so i i'm glad to hear you saying this because here's what we will do we will go back to our teams and talk about you know and create a list of things that are acceptable homework kinds of alternatives to what we've been doing and and we'll and we'll report that back to you i will tell you it's really refreshing to have you all have this stand on this issue anything else on that list i'm glad that vaping issues are on there i'm sorry which ones oh vaping up to

067the high school um i will tell you that you can see it and they're not even shy about it they hide it you know or whatever but there's so many kids my daughter will explain my son will explain in classes they're doing it doing it in their sweatshirt and you know because the teacher is writing on the smart board or they're up at the board they're talking whatever they're working with and they need to know what this is doing to them i mean vaping is is not a alternative to smoking you know i mean there's so many things that that that they don't understand with it and i have we have excellent resources the county health has has a program um our other agencies local agencies uh wescare has a you know has a a

068program to present so it's nice to have partnerships with these other groups so we're not laying one more instructional problem or situation and it's not a problem but laying one more instructional expectation on our teachers and so i'm glad to hear you say that because particularly for middle school and junior high we they are well and the other thing is that we found amanda is that um many of their parents don't recognize that a vaping products are in no way controlled there's there's no control of them and um you know and and you say to the parent uh have you looked at the ingredients you know frequently it includes formaldehyde oh you know do we really want our to embalm our lungs when we were 12 years old so yeah i appreciate you saying that

069thanks amanda i mean especially when we are talking about right above that where we're talking about getting on sites in the health offices yeah i mean this is i mean we do live in a crazy type of world when it comes to those things right um one question on the relaxation or sensory room actually desert valley has has one of these rooms it was right off the principal's office they did they had it developed year before last and didn't get to use it at all last year it's a room that's um it doesn't have any furniture in it it's got in that case it's painted like you're underwater it's painted like you're in the ocean so it's got some fish on the walls it has a couple of bean bag chairs the idea is for

070a student who's in meltdown who needs a place to just go chill there's some pretty good evidence that it really works as we progress through some of our other things that we're working on for the next year it won't be a room but we're seriously talking about a location in in every classroom because the idea is for students to learn to self-regulate you know that they know what little they know what triggers them um especially young children who's who when they get frustrated act out because that's the only thing they know how to do and so this is just on a bigger scale amanda is a place a chill-out place so it's not a punishment it's not it's only an opportunity for students to self-select for a brief period of time to go self-regulate and

071calm down and we'll find out if how well it works maybe this year when they're actually get to use it at desert valley faculty chair massages well i will tell you i will tell you several years ago when we had i had an employee at coyote who was a registered massage therapist and um once a semester she would bring her chair in and you know and and folks could come in and get a chair massage and you know five minutes of and so you know and keep in mind this was wish list this was everybody thinking outside the box um yeah yeah yes yeah what did what did it i looked it up because i wasn't familiar with it but it's it's a chair without legs and it's slats that are connected with uh with

072a webbing of some sort and so you can sit in it on the floor so it gives you something to lean back in but it but when you lean back in it it wraps around you and uh for many kids that's very calming it's like it's and and they can stay focused did you find a picture yeah oh good okay um so would this be something like for a certain grade level or just a classroom the counselors actually the counselors requested this um it might be the kind of thing that they might have in their office you know to have a conversation with kids or have some available for teachers to check out to their rooms you know or a couple in a couple in each room those kinds of things they're portable yeah they're

073they're on top of another chair right and they're not hugely expensive i mean you know it's not that they don't cost anything but it's uh but it's neither is it like like buying you know so along those same lines um did anybody talk about that they wanted any stand-up desks with little fidget kickers or anything no but no but they do talk about the different kinds of uh you know the we have we already have in some classrooms the um like the balance balls uh or um or chairs that have one leg yeah and then the you know yeah the kind of rock um and and we don't discourage the requests for those kinds of things but it's nice to have some funding that we might be able to say okay we can set aside

074this for if we have some requests for those things and this would be one of those kinds of things when you get to the older grade levels maybe five through eight i'll tell you that we were fortunate enough that um to pick up so everybody pick up some whiteboard tables and you can manipulate them and turn them but you can write right on and you can do all these different things and i mean if we had status dust or whiteboard just the different things that you can do i know that that alternative seating is big with kids yes i mean look at your classroom his classroom has nothing traditional seating in it whatsoever and those kids are [Laughter] does it say that's my favorite thing yeah that's my favorite thing that's my favorite thing look

075at me but they are they they enjoy the alternate seating even at the high school age so i can only imagine at the junior high where they they have gaming chairs they have all kinds of things that they have at home it's it would be kind of neat to so i i get those i'm not all about alternative seating kind of a crazy day but that's really cool those are pretty cool i haven't seen those and i'll tell you for me alternative settings heaven sent because i don't do a sign seating but they can lose their seat so i mean i have some chairs that are really nice and i have some that aren't so nuts so you know you pick your seat but if you're not doing what we need to do i'll move

076you and it's that's probably the best motivation in my classroom is i want to keep my chair so um i love all so that's a great idea maybe maybe some ideas that maybe a teacher has some an idea for their class for an altered alternative seating and i want to put something together for that and this is really helpful for us because it because it allows jen and me then to say you know because our initial plan to ade does not have to have spec you know all kinds of specific details it has to have groups of things so you know and then as we get ready to purchase things and we revise then we have to be much more specific but it will be it's helpful to us to be able to say okay

077the board's not going to faint if we bring an item that says you know that we're going to make sure we do some of these kinds of things in this group that's why it's important for you to be telling us tonight so we're not i mean we might have been tempted to bring them and we we might have brought them anyway but we might have been sitting there going and we don't know where this is going to go um so it's helpful for us to have that kind of input from you okay the um safe and healthy environment right now we have so many things in our district that need to be fixed not just hvac i mean that's huge but but we have a lot of things and you can see them here i

078i couldn't pair these lists down very much because of the priorities and they all have to do with safety and maintenance of our facilities and you all know it's because we have not had we've not had capital money and and that's one reason i think that the feds recognize that a big chunk of sr3 could go for these kinds of things because they recognize that school districts have not had the kinds of money for facilities and every time we have an air conditioner that cannot be fixed and i will tell you sfb will force us to fix it until it's literally rusted away or won't even start and and the ones that we've submitted and molly is really good at staying on marion who is our rep with sfb but the shortest time the shortest

079time frame is two months so if if we were in school two weeks ago when it was 125 degrees and an air conditioner went down and we had to wait two months to get that replaced you can see why that's a real big issue right now so that's why it's number one on our list but of course we want it to do more than just cool and heat the room i'm i'm dying to find out what they found out about carpets but i will tell you everyone every every person on our leader team says get rid of the carpets and let's surface the carp the the concrete with something uh something else epoxy or something um and and if you're open to that idea then we would we would continue to explore that and and

080we mean every shred of carpet in this district whatever we do will last longer be easier to care for and and hopefully prevent some allergies and those kinds of things we really do need to take care of that access to fox creek that ada access it is impossible to get to the office it is impossible to get to the office we need to fix that and that is going to be a spendy item and it is not one that sfb will even consider even though it's a federal requirement um and and it was one of the first things i said we needed to do when you hired me and uh in fact we got some drawings for it but we need there's that whole big berm in the way where there's a sidewalk that needs

081to go away because the rain or the water what little rain we get that comes off of the main building just never gets to that hole that catchment area because that berm is in the way and therefore we have some we have some erosion of the foundation of that main building in fox creek so it's safety and it's also protection protection of our our facil our facility up there we have a playground the upper playground at diamondback is inaccessible by anybody who's handicapped that is a violation um besides being really unfair to our kids it wouldn't that one would not be a really difficult one to fix but it needs to be done um we won't run into a situation like you're saying we can't spend more at one site than another we won't run

082into that here we would be very careful where yeah i don't think in this case we would because we're going to be fixing things that need to be fixed as it doesn't matter like if diamondback or desert valley we do i mean this first page all this red for desert valley if that dollar amount figure is higher than say diamondbacks dollar figure well then we'd have to then we'd have to spread it out and figure out some of it to come out of some other places okay now you can see why we have to look at this as a bigger picture than sr3 okay so yeah we would have to we would have to go there and and this probably is our other than direct instruction of kids this is the biggest need in our

083district is all of these facility things we can't continue to teach our kids and facilities that that are are falling apart and arizona is obviously not going to help us do what we need to do and so you know part of the direction i would like from you all tonight is can we start looking for prices and for some things and can we can any of these things that would work into the into the information that comes to us from schneider because because then that would involve that would involve having a project director and making sure these things are like they're supposed to be um you know that's the kind of direction that i want from you to see if we can move forward with some of these things and then you know so and

084if you have questions about any of these some of them some of them are not going to be high high price items but some of them will be some of them will be okay and one of the things one of the places that i ask them specifically to check the quality not just air quality but all of the things there are four science classrooms and an art classroom at the middle school that are awful there there's smell there's i don't i don't have a good sense of smell and i will tell you that when i walk in those rooms i can smell something and it's a very chemical smell and it can't be good for our kids and our teachers to be there i don't know what the issue is but it needs to be

085fixed whatever it is it needs to be identified and fixed and that would be a big ticket item i'm afraid okay so is there not a gym at desert valley no there's no gym desert valley does not have a gym it just has the cafeteria yeah and it doesn't have a very high ceiling certainly not as high a ceiling as any of the other sites have that's why they put it on their wish list now that would be an item that we could request from sfb because they built sfb built the cafeteria at mountain view the only thing we have to remember if you read carefully all those legal things that i sent to you the only thing we would have to remember is that not that we would do this but if we ever

086sold in this case if we ever sold mountain view if we ever sold that property we would have to reimburse sfb for the cost of that cafeteria then we could use the fun you know we could use the funds from the rest of that sale for purchase of other property for building buildings at one of our existing campuses those kinds of things but we would have to reimburse sfb for the price of that of that cafeteria no expiration nope yeah okay any anything else on this list that you want to point out to me i saw another air conditioner at the transportation they're asking yeah they are asking for right at the doorway every time you open the door you know the air escapes they were just asking that we consider one of those over

087the door things like we have above all of our kitchen cafe kitchen doors just one of the you know and it only turns on when the door is open and then you know so it keeps you from losing any air conditioning that's in the building they ask that that we consider that okay not hearing anything else let's move on to educator recruitment not a surprise to see wages at the top of that and i guess the thing i would say about that because i'm always in favor of us paying people what they're worth although no educator ever gets paid what his he or she is worth um but that's an ongoing expense so we don't want to get to the end of s or three and have a cliff where you know we're hopeful that

088our enrollment will come back up or attrition or whatever it is that between now and the end of sr3 we've either absorbed all of those positions back into our m o budget um or we or they are positions we don't need we don't want to get to the end of s or three and have to lay off people because we cannot continue to fund them so to me wages are the kind of thing that the more money we can free up from our m o and capital budget for these kinds of things the more money we have that we can pay our employees uh and and continue to pay them uh you know past the end of s or three that was what i was holding off for a lot of mine is because there

089are several they all tie together they're sustainable that's a critical word that need to be sustainable yes yeah so you know so i put it at the top because you know it was the first thing that was said in several of those subcommittee or in the several of those stakeholder groups but just because it was the number one thing said doesn't mean that it's how we would spend s or money it's just the kind of thing that we build into the overall five-year plan and by the way the five-year plan is intended to be one where we built you know we set it up for five years and at the end of year one okay anything that got done is off the list anything that didn't we decide where we want to put it and

090we add a year at the end so that it's a floating five-year plan okay so that we're not just talking about a plan from now five years and then stop so i've already been talking with uh with mr silk about the salaries and those things relative to transportation and he and i are going to be meeting either later this week or for or or next week to talk about some things and i specifically gave him a heads up that uh it's that i fully intend to bring to you in august uh some you know some changes in our budget because we now know that we're having some more money than the budget that you approved the other day um uh at least step increases for everybody and as you know high school people particularly high

091school classified people did not get a step increase last year so there's the potential that we would have two that our employees would be two steps above their employees and so that's part of the reason he and i want to talk about that and coordinate a little bit more i'm not sure where it'll go but i will certainly bring it back to you that kind of thing and then housing because this is educator recruitment and and this was corey's idea two years ago two years ago almost two years ago before we even got to covid and he was sitting in my office saying oh i really wish we could put some housing on that property up in lofland ranch have to think about the name of it because we have 10 acres up there and

092and we were laughing kind of laughing i mean it's a great dream but two years ago it was kind of one of those things that you oh yeah right you know when pigs fly well pigs are flying i guess and but we've lost a number of employees this year because they have been booted out of their housing so there's a committee been set up with by karen summitt who is the chair of the chamber of commerce government and business affairs committee of which i'm a member and i took this concern to that committee um and she just got right on it and got some people together and corey's going to be on the is on the group too they've already identified some properties for us to look at because what we could do because you

093and i know we can't build apartments or put in inexpensive housing at on that property in laughlin ranch i i don't think that hoi would ever accept the kinds of housing that we can probably afford but but we could always sell or trade that property that's part of the reason i sent you all those laws and those regulations so you kind of have a handle on what we can and cannot do relative to selling and buying property and putting putting buildings on you know for teacher ridge that's what it's called in the law teacherage kinds of things so this is one where i really want some input and i know corey is chomping at the bit i would love to spend a big chunk of our esther money on this for many reasons and teacher

094retention retention is definitely one of them but when we talk about sustainability this could be an incredible opportunity where we put in i i'm thinking on a community basis what's it called now we talked i used to be sun river uh it's uh vista del sol up on the parkway uh they did modular homes um with a clubhouse a pool they gated it it's really nice uh what they've done and it's very economical something like that we could put together and create positive cash flow for ever this is something that we could we could definitely put together a long-term plan that could be very advantageous uh to our bottom line uh this is an incredible opportunity to to have something that when we talk about sustainability and all these other things i look at it

095as a money that we could free up in m o in capital because that fund could offset so much cost and repetitive year after year after year um like you look at the educator recruitment this one family insurance we can't use it for that cory no no but i'm just saying if it frees up money yes in mno then what we do with m o is a whole nother ballgame so if stuff we normally spend it's a shuffle game i understand yeah and we've got to be really careful i get that yeah what i'm saying is to just create opportunities for incentives and draw to our area and benefits for our teachers absolutely and i want to make this something not just for the 10 20 whatever houses this builds i want this to be

096incentivized for all of our staff not just the people that are living there so this creates something that that is repetitive whether it be something that we offer a membership in something that it's paying for there's so many different things that just playing that little little game that the government makes you play um i may have to have you sit in the workshop with me next week that says what we can and can't do because and i love you and i love your i love your dream but it's i just see it as a great opportunity of putting something that we will probably never have this opportunity again right um and and long term that is something that will give us way more bang for our buck than you know paving a parking lot which

097i'm not saying doesn't need to be done but it needs to be done every so many years but this is something that could be long term and it's something that can grow it's something that can only get bigger and better uh based on how we set it up and how we do it um so that's you know every time i look at this this s r funding that's immediately what i think about and that's you know corey wants corey wants of the money he and i are disagreeing on it but but that's but but that's him dreaming and he's doing the same thing that we ask all of our stakeholders to do in those other meetings was dream you know what is your dream what is it what is a great idea and then how

098can we um either handle it or scale it back to be something that we can do and and i sent you my you know the information that when we when jen and i originally calculated what these funds would be because they gave us you know they said it could be this much relative to our title one funding or it could be this much and um and so we calculated around 8 million so you know to me anything above the 8 million is gravy and is you know is really ripe for this and i will tell you that that committee corey hasn't had a chance to meet with them yet but um the committee is all of it is not only about helping us do this with whatever money you all say we're going to use

099because ultimately you get to tell us that but they're all about also having community partnerships to do some of the other things you know so as long as we do them within the guidelines of the you know what the feds say we can do with it so i will tell you i was thinking in the neighborhood of maybe 15 units of something and corey's thinking in way bigger terms than that but the thing is we can start wherever we start and cory's right it will generate funding that then we could grow it from there absolutely so yeah which we won't be able to do with any of the other stuff right it is the rest of us finite stuff yes and we are quickly running out of time yes um any questions on that because

100we haven't even talked about technology yet and we only have a couple minutes left nope okay well and and we need some direction on that i mean you know just a little bit of direction but this is kind of okay any big questions okay we can always come back to any of these things absolutely absolutely and that's why i put it on the other agenda too because i felt like not just discussion and and your input in this but to give jen and me some direction because we've got to get busy on this well we were just kind of talking like what about the discussion and possibly finding something that we can purchase that's established and then renovate bring up to you know standard of living i mean which complex it's an apartment complex does

101it have people in it yes then we'd have to boot them and where would they go that's part of our issue right now is we're really concerned about our people being booted when other people buy yeah we actually talked about we did talk about that until it's there that's been there forever yeah that would take very little renovation to and it's already established and it would just be a matter of renovating it and all of those are definitely options but they are options i just definitely i think that's a great opportunity for us to do something that can be can benefit us for a long long time and in your last couple of minutes i will just shuffle these down to you because i've been i've been playing with this idea for it since march

102so anyway these are just ideas but you'll see some in there that are actually 3d printed houses and on this committee is a man who's moving to bullhead and who is starting that business here so uh those are the ones that are the actual photographs are the 3d houses so they're just ideas they were they're just they're just ideas it's interesting because i was looking at other districts within arizona that might be considering the same thing and i found two um vail that's looking to build those tiny homes they already did they're like 500 square feet so i mean they're not uh family friendly but they certainly help for those single parents that are single teachers teachers but um and then the other one was um prescott who are looking um the article i read

103that they were looking at either regular stick homes or um going to modular homes but they're having the same issues that we are is that there's no property are we looking for like a long-term fix for some employees are we looking at like giving them an opportunity to get out here get established find their area get their foot hopefully we can find some houses that aren't blown out of the water type thing that's kind of what i had in mind if it's a smaller home and even if it's a family of four or a family of three or you know it is a family they're going to make it work especially if that opportunity is there i mean there's some gorgeous tiny homes that i've i mean they're really they're so well planned out yeah

104well and that's for some of these that i picked that's kind of what i was looking at was something that was well planned you know and um and not boxy looking you know not boxy looking so uh where whatever direction you give us at least that will give us someplace some place to head thank you so we need a motion to adjourn our workshop make a motion we adjourn our workshop all second all in favor aye corey burgess hi genie borland i'm in eamon hi charlene diaz it's all moved all right since we're already at seven o'clock let's get going with a regular meeting i called to order the regular meeting of the bullhead elementary uh school board on tuesday july 13 2021 at 7 00 p.m uh roll call corey burgess here jeanne borland

105here amanda amon here charlene diaz here please join me for the pledge of allegiance i pledge allegiance of america and to the republic for which it stands one nation under god indivisible with liberty and justice okay citizens president if you please sign in the back i need a motion to adopt the agenda i'll second that all in favor aye corey burgess hi jeannie borland hi amanda eamon aye charlene diaz all right item three uh consent agenda need a motion to approve the consent agenda as submitted i move that we approve the consent agenda as submitted all in favor aye corey burgess hi jeanne borland hi amanda amen hi charlene diaz so moved item 4.1 board member resignation and replacement we had a resignation mr bob resigned from the board and we are needing to send

106out a request to the public to fill that seat some letters of people that are interested uh do we need to publish this if that's what you want to do you first need to accept the resignation yes yes so i will move that we accept brandy's resignation i'll cycle that motion all in favor aye corey burgess aye junie borland aye amanda eamon aye charlene diaz i'm really not your favorite yeah she will definitely be missed but the good news is she's very very busy in their business and that is taking up a lot of her time so with that we do need to submit a name a recommendation to mike final the county superintendent um so did we want to publish this in the paper or just on facebook probably both both yeah okay so

107what kind of timeline what i mean deadline would you like for 30 days right you have to have something to human 30 days yeah so what timeline would you like two weeks sound good two weeks okay two weeks uh for anyone who's interested that way by our next meeting we can already have those interested forwarded on to all the board members we can review who that who's there um maybe request the people that are interested to be here so if we have any questions for them um and then we can make the decision at our next meeting excellent thank you yes you don't have to do a legal notice yeah just just information yeah yeah just keep it simple um okay so that's takes care of that that does um with the loss of brandy

108for our board we did lose our board representative for the health benefit trust and a board clerk so items 4.2 and 4.3 we need to consider a replacement for the health benefit trust and a board clerk so let's start with 4.2 the board the health benefit trust mr president under ordinary circumstances the trust that board meets about four times a year sometimes only three um but there is a meeting coming up okay all in favor aye corey burgess [Laughter] hi charlene diaz all right so moved okay now 4.3 well under that negotiation um [Laughter] i nominate charlene diaz ii all right we have a we have a nomination in a second do we have any other nominations i'll nominate amanda just because hurry up and move on okay [Laughter] okay since there is no seconds

109well yes all right um that's a good sign all right so for charlene diaz to be our board clerk all in favor aye corey burgess hi genie borland i am anna amen uh charlene so moved but that was a lot easier than i thought it was gonna be all right good deal okay 4.4 revision of the purchase of the vm and extra grid backup solution from the technology department if you recall last month james made this presentation he told me he came in to my office with his tail between his legs a couple of day a few days ago he had in every conversation with the people from veeam and exagrid had said this is the one with encryption and that we can upgrade and they kept saying yes and every time they said yes

110and and and he told them drop out any documents that have to do with the one that's not encrypted but when they sent him the documents they sent him both and he and he thought he was only getting one so it was you know it's a mistake he just gave us the prices for the one that was not encrypted um the encryption is important if somebody came and took that box with all that data on it and it's the unencrypted one they can get into it and see all of our data if they take the box that's encrypted it's a paperweight they can't get into any of our any of our stuff so we're talking about a twelve thousand dollar difference over the period of five years um and we can do the upgrades with

111this version um so i recommend that we um amend the approval for these items and that's the one we are considering already because yes yes and you can see all of the list of benefits there it's just that you know he was looking at the wrong document when he calculated the prices how close are we to exceeding 24 terabyte sorry i guess i should said hi i'm a question because i mean obviously the difference is are we close i can't answer that question we have not had a backup appliance like this to that backs up everything that we own for me to say what you know how much space we're going to use the appliance that we used before had four terabytes of storage and we only backed up our critical servers so the financial

112server previously before the student management service was hosted off-site we backed up student management we back up the core network servers and that and we were pretty close to fully utilized after five years this system would allow us to back up all of our servers onto the device um early indications are we're going to get much more compression and deduplication of data so i suspect that it's it's going to be sufficient for the size about it every time i say first certain dollar correct possible addition on top of the 12 with the change yeah every time i say for certain that we have adequate bandwidth and adequate storage new programs roll down the the pipe that make me look like a liar but um with our current data growths and our current server loads yes

113we should be good for the five years ridiculous and yeah you know if if we're not if we start getting to that point where we're exceeding the storage then we would kind of go back to the model that we're doing now where the not as critical data servers would be backed up manually um not every single night but not twice a year right and we would ensure that our core data sets our core servers the stuff that we need to conduct business and do our jobs would be backed up every night first and then the ancillary servers would be you know at minimum once a month so we should never really exceed that because you would be checking it anyway and if we were to start to get close then we would just reduce what

114we're backing up so it works out that's generally what we've been doing yeah thank you thank you uh any other questions on the uh backup system all right um so we need a motion to approve i'll make a motion that revise uh the purchase of the vm and extra grid backup solution do we have a second i'll second all in favor aye corey burgess aye jenny borland aye amanda ayman hi charlene diaz saw move uh item 5.1 uh possible action regarding our strategic plan esther funding progress or three okay we had a big list um so we do need to give some direction on where we want to go with this uh so we can meet our deadlines and and stay where we're supposed to be um you said 2.1 million needed to be in

115the first column yes all right is there anything on the first column anybody was object to now this isn't set in stone these are our possibilities so i'm not i'm not right we don't have to say this is what we're spending no it doesn't have to be these specifics what what jen and i would do is relative to the 2.1 million go back and lay out a plan for the length of s or 3 for these things and or say okay some of these things we'll put in your three for one of our other grants or you know we would come back with kind of an overall plan for that and give you ballpark figures so would you think it might be easier to say hey let's break down so much for this so much

116for this so much for this or do you want to say to have them tell us this is where we're looking where would you like to go with this i would rather they tell us what fits into that budget yes and prioritize that by we really need this if there's extra maybe you know yeah because i mean we don't know how much a chromebook is going to cost when it comes down to when we purchase and if we're only giving them an x amount then we're shortchanging them we want to be able to make sure that we get everything in there that they need yeah that that makes sense and in terms of the chromebooks i can i can kind of tell you that what we'll do is say replace so many with us or

117three dollars now so many with you know maybe s or three in year three and then far you know and then schedule the others out over some of those other grants so you know it's not likely that we're going to say everything on this list is going to come into so3 that could be a problem because what do we do with those we're out exactly have this kind of funds again promethean boards also absolutely so we're not seeing these big any of any of those big chunk items that are you know that we know at some point we're going to have to replace it makes much more sense to spread those out over the five years than it does to to do them all at once unlike as you indicated earlier some of the things

118in these categories that are on there are just listed items that they would like it actually doesn't affect our bottom line or our money in any way whatsoever because there's other forms or they're free yeah some things are just just you know working our working our partnerships um part of the part of the real advantage of having these stakeholder meetings was it pulled in community you know community partners and and let us establish some of those relationships so uh you know we'll be creative about uh about working some of those relationships too okay so that's the direction we're gonna have them put together priority list um kind of budget this out see where we're at um for column one are we just talking column one or all of them for each column okay yeah i

119think you know we discussed them earlier and i think that if there's anything anybody really feels like needs to be taken out but otherwise i would say that we just you know you're gonna have to look up the costs on them anyways so yeah nothing i could really say take that out um but definitely prioritize yeah i'd like to prioritize the step increases for staff yeah because absolutely again that's one of my sustainable things yeah yeah find a way to sustain them all in favor of that same with increasing our wages that gets us into our sustainability um so have a plan for that how are we going to sustain those things okay um i love the fact that we have some you know in their national certification stipends it's important i mean that's important

120if we can build them in and in fact jen and i were talking i didn't even bring this up earlier because i hadn't thought of it jen and i were talking earlier about a way to they kind of mention it here but don't but if we could figure out some ways for folks to have an option for say a series of professional developments that we would offer and then when they got a certain number of hours of those done or a certain number of credits if you will that then then then there's a stipend for that so it's not necessarily moving them up on the salary schedule which becomes a permanently sustainable thing but a one-time stipend that helps that you know that first of all gives them some professional development that they want that's

121not required necessarily but it's an incentive to improve themselves and and lord knows it's going to help the district you know it's going to help our kids if they've got these other skills so we might we might get creative with that and and bring something to you relative to that okay and and those and that's the kind of thing that could be sustainable from our m o budget if we budgeted it in and some of these other things you know we don't have to uh we don't have to as corey said that we don't have to pay for out of either capital or you know what limited capital we get um uh you know out of mno but it's the kind of thing we could continue because we'd have a continuous stream of funding for

122that all right i really i really would like for you though to and give me some kind of ballpark figure on if we're going to be looking at the housing thing give me some ballpark figure because i need to have that when i when we meet with that committee because i will tell you they are gung-ho about helping us with this um and uh and partly partly to help us i mean that's the big thing but the second thing is to create a plan or a process that then can be replicated in the community or in other county communities for say first responders or traveling nurses or those kinds of things so give me a ballpark figure please well i just wrote numbers down by these columns just kind of see where we're at i

123did not put technology in here but the 2.1 um i didn't write anything for social emotional well-being because that is just so open to what what is there the two point two to three million dollars on column three and then three to four million on column four um is just over nine so what did you put on column four three to four million okay in column four um is just over nine million so um if you go on the high sides that still leaves the 1.3 million for those other two for the housing too yeah but that's the biggest chunk of that that group that's why i said three to four that would still leave you know one you know a million minute and a half to do some of these other things in here

124that we were looking at which i don't think it would take well it won't since so many of those aren't are are things that have to be sustained yeah i mean you know in that put more into that housing that's more sustainable money for that column in the future so we okay with a three to four million for the housing then tell us where you want to be i mean it's not like we can't adjust it later but at the same time like i would say two to three maybe and housing's not going to benefit every teacher and how do you pick and choose and who you know is it well it would definitely put a whole plan i agree with that i mean so i mean that's you're gonna have a lot of animosity

125if you have 10 teachers who get housing what about the other 200 you know and please understand the housing is not intended to be free okay we don't want it to be free but cost efficient and but you're right you're right genie i mean we've got to figure out and corey had some ideas relative to that that we kind of found out were not so legal so they don't matter um but but there's there's ways we can definitely look at how making this so because i definitely want to make it so it benefits all of ours absolutely and and if if we look at the big picture as is putting this and i know there's lots of different rules and regulations to how all this has to work but just to keep it simple for

126for argument's sake at this point if we have two and a half million and we generate fifty thousand dollars um in revenue that's fifty thousand dollars in revenue we can put towards we can put towards well maybe not stipends we can put towards other things that we don't have to spend in emino and play that game that that we have to play um and that's kind of really what i'm looking at is is how we can put this money that no one ever figured we were going to ever see and make this something yes yes well and and and the thing is that the funding so the rent that's paid or whatever you know besides sustaining the units that you've you've built when you collect enough rent above that then you can add units you

127can continue to add units those funds can then be used for things they can be used for things like repetitive fixing of parking lots or replacing air conditioners or whatever they can only be used as i read that law or those that series of laws because you can see how convoluted it was but it can only be applied to similar kinds of things which are capital well capital is the money we don't have and and yet every year we need to replace air conditioners or whatever that sfb won't for instance one of the air conditioners next door went out this week sfb will not pay for that because no students use that building so we will always have some things some expenses on capital things in the district that even the state won't consider so

128those kinds of things and every time you free up those dollars out of our current capital funding then we are for freeing up money for stipends and wages and step increases so corey's right about that and we just you know we just have to plan it we do have to keep in mind though that when you're talking about the housing that a portion of that rental income has to be set aside to maintain yes definitely yes and the you know the facilities or whatever that's around it pay whoever's well we would want a property management we would want a property manager for that i'd you don't want to you know i don't think we want to be in the business of being landlords right and and in fact i probably will recommend that one consideration

129for that piece is that for the two years for two years that we're doing this project that we in fact have a project manager you know i already wear a couple of hats you all already wear a lot of hats and i don't think any of us have the expertise to be the manager of that kind of a project but neither do i want to just turn it over to somebody over whom we have no control you know so i would want you to consider a project manager for you know to to be all over that so we don't end up in some issues that other folks have been in so what were how much were you saying i was thinking okay everybody okay with that doesn't mean we have to spend all that correct

130it doesn't mean we have to spend that gives us an opportunity got it it's just a guideline it gives us a guideline for it for building a is actually two and a half million that we didn't even think we were going to get exactly so that's i hyperventilate anytime i talk about this grant because the idea of talking about 10 million dollars in a in one bucket is pretty intimidating it's it's exciting it's exciting but it's kind of intimidating is that all you need that's that's that really helped helps us that gives us and there'll still be a wiggle room for you when we present the things in in august so yeah that doesn't nail that doesn't set us to any specific thing you could so basically just flop those on my list so that

131one's now three to four and this one's two to three yeah so that's so that still works all right um step increases just as important as housing because step increases but we have to make them sustainable that's my only problem with or my only with my only hold back for any wages or step increases is when this grant's gone it's gone so it has to be sustainable um that's that's my i would love to give a raise to every employee in our district um yes definitely i would love to do that but it has to be sustainable um so that's really where my my brainchild from this housing thing came from is figuring out a ways of making something like that sustainable and that's where it does benefit all the staff is it frees up

132some of that money to make it sustainable so and we can look into all those all right okay we're probably going to want some legal advice on some of this too i mean you know specific legal advice from um not just our you know our general attorney but we may want some legal advice from somebody who knows about property and those laws um uh so you know we'll set aside some we'll set aside some of the funding to help do that so we're not having to pay for it out of mno great idea so is there any action just direction okay 5.2 student handbooks dr stewart mr president and board members we attached to the to the agenda one handbook that's from fox creek that the fox creek and middle school principals went through yesterday

133to make sure that things are you know consistent in those two and one from the elementaries to make sure we had the three principles and assistant principles go through that to make sure they're consistent so that we're as much as possible consistent across the district so i didn't feel i needed to bring you five handbooks to review if you approve those then we will make sure that all five are published were there any problems anyone saw in those handbooks okay then we need a motion i make a motion that we approve the student handbooks as presented i'll second that all in favor aye corey burgess hi janie borland hi amanda amen aye charlene diaz so moved item 6.1 future topics do we have any future topics anyone would like placed on future agendas or workshops

134okay if anything does come up uh just forward over an email and uh we will get that taken care for you uh item 6.2 upcoming board events they're listed on here just as last meeting if you can attend uh please send that information over so we can get you registered that registration for the law conference has opened up uh so if you are interested as soon as possible please get that over so we don't miss that window and i am planning to go so if anybody wants to go you know you won't be alone any questions about the upcoming events item 6.3 date time and location of future meetings uh we have the joint meeting on july 21st is that still good for everybody at six o'clock all right uh july 21st that's our joint

135meeting with the high school board and the health board here here and with the health board okay we're good uh august 12th is our tentative date for our next regular scheduled board meeting um does that date work for everyone as well okay all right those are still good um awesome 5 30 for the workshop six o'clock for the regular meeting uh so we can go over some more uh we'll be bringing you the the tentative plan okay all right with that we just need a motion to adjourn make a motion we adjourn a second all in favor aye corey burgess hi jeannie borland i'm amanda eamon hi charlene diaz well moved we are adjourned thank you [Music] you