001[Music] so [Music] so [Music] city elementary school board on thursday february 11th 2021 at 5 30 p.m roll call corey burgess here genie we'll go you second on each one tonight if you're there i was on mute genie borland's here okay amanda amen here charlene diaz here all right hey item 3.1 of the workshop policy bca bdd well it's through bca through bdd dr stewart mr president board members so bc a has to do with board member ethics i don't know if you have any questions or comments about these you'll notice it has the c at the top uh next to the letters which means it's one that has been vetted by the attorneys and and follows that legal reference are there any questions on the board member ethics no no right okay mr president
002bcb it has to do with board member conference a little more legalese in this one any questions on the conflict of interest okay this is the exhibit bcb-e is the exhibit that goes with the previous policy and it's the one that you all signed when you became a board member and if no it doesn't say so i think that carries over as long as you're a board member the only reason i was thinking about that is i'm on another board i'm on two other boards actually and we have to sign these annually so i didn't know if it said that but i don't see that right any questions you guys have done your homework that's awesome bda board organizational meeting and this is the meeting you all had last month that elects your officers and
003establishes your board meeting nights or days and and times any questions on vda and this one is the board officers and it's the duties of the president you can see this one was from 2014 and this is the one where we recognize that our board did not have a policy or any inclusion about a clerk and i'm looking at the other one to be sure okay so um i think back when we had this originally on your on your workshop agenda i won't i don't remember absolutely for sure but i think we had a sample of the the policy that establishes a clerk um so if you want we can present that uh to you all too to formalize that process and it's going to read very much like that one is just going to
004say what the clerk's duties are so we'll bring that to you do you want that in a workshop or you want it attached or with these when they come on the agenda next month just yeah we don't need to have separate workshops we don't need a separate okay yeah we've already discussed that one yeah uh okay all right and then the last one for tonight is bbd uh the relationship with the board any questions on bdd all right they look great i'm not sure that all the workshops on these are going to be only four minute workshops because i suspect i suspect some of them are going to have a little more discussion um with your permission for your workshop in the future if you want more policies on next month's workshop if you'll let
005me kind of judge if i think they're ones that are going to be lots of discussion or if they're going to be like this if they're going to be like this maybe have more of them all right yeah okay and but i was trying to keep it small because you all said keep it you know keep it small but if it's if they're kind of like these where there's probably not much you're going to talk about maybe we could have eight or ten and if it's ones you're going to talk about a lot or might talk a lot about four or five if you'll give me permission to do that okay thank you because you saw how big those books are it's going to take us a while all right uh so with that uh
006we need a motion to adjourn the workshop a move that we adjourn the workshop high second all in favor aye corey burgess jeannie all right let's aye amanda ayman hi denise borland sorry i keep forgetting to take it off mute guys hi charlene diaz so moved all right uh so we have a little bit of time before our scheduled meeting so we will breaks and we'll come back at six o'clock [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] do [Music] go [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] i called to order this regular meeting the bullhead city elementary school board on thursday february 11th 2021 at six o'clock p.m uh roll call corey burgess here janie borland here
007amanda amen here charlene d is here just missing brandy dubois this evening uh citizens present if you please sign the attendance sheet in the back and if you would join me for pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you call the public this is the time that the public may speak to the governing board regarding issues within the jurisdiction of the governing board and subject to reasonable time space and amount of restriction the governing board may establish comments will be limited to three minutes per individual unless specifically waived by the governing board at the conclusion of the call to public individual members of the board may respond
008to criticism made by those who have addressed the board may ask may ask the staff to review a matter or may ask that a matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in advance of the agenda do we have any calls to the public today all right item 2.6 adoption of the agenda can i get a motion to adopt the agenda submitted i motion to adjust adopt the agenda estimated i'll second that motion charlene diaz all in favor aye corey burgess aye genie borland aye amanda amen hi charlene diaz so moved item 2.7 superintendent report dr stewart uh you have all the written reports uh for attendance and adm next week is the hundredth day and so of course we've been kendra
009and our people have been all over trying to make sure that all of our numbers are right because we'll be looking at any budget adjustments that might need to be made after that in addition to any of the other adjustments that ada fi ade finance department has told us we need to make and you've got some building report tentative plans for next year that we're working on and the consolidated financial report i don't have any particular updates for you uh last minute miscellaneous things unless you have questions do you have any questions for dr stewart at this time all right uh moving on to donations we'd like to thank all those people who donate to our schools um this month we did receive a donation to sunrise elementary school in the amount of 2500 from
010the fiesta bowl wishes for teachers toward pe equipment the district office received an android tablet with keyboard and memory card at an estimated amount of 145 dollars from dog from bob siebert and bullhead or desert valley schools a 48 check from the blackboard giving fund your cause and a 200 check from the river valley artist guild inc uh k for rock garden uh it's incredible how much our our community steps up and helps our schools and it is greatly greatly appreciated um item 2.9 uh board member updates anyone have any updates they want to share i do um so um yes uh we we talked in our in our last meeting in our workshop a meeting ago uh about our staff appreciation i just wanted to update the board on where we're sitting with that
011we've had some great ideas come in uh that that we've that we've shared i want to share some ideas that i had i'm gonna share what um i did receive from brandy and amanda you had a couple ideas that i think you if you don't mind taking a couple minutes to share those too i'll start with brandy brandi had some good ideas of sharing of some epic she called it a discount program that i will pass on to kim and make sure that we have it as far as individual recognitions that we can do which were great uh she talked about doing a uh really just a big party for our staff because this has been a a really crazy year uh we've seen some some things probably none of us ever imagined we'd ever
012see and our staff has overcome obstacles that that no one should ever have to face and kudos to them because we truly have a fantastic staff top to bottom uh and and when i say staff appreciation i'm not just talking our teachers uh every person in our district is phenomenal and they truly care about their job they care about our community they care about our kids and and i wanted us to put something together where we could we could give back and and brandi's ideas about you know a large staff appreciation meal getting it catered possibly some some things and i'll share that out with each of the board members so we can kind of see where that's going um i had talked to uh dr stewart about ways we can liquidate stuff that the
013district has had for i use stuff loosely um that the district has had for a very long time um that just sits there and collects dust uh when we disperse of district equipment district belongings we can throw it away if it's garbage we can auction it off or we can sell it for market value we have so much stuff that we have accumulated over decades and some of it has been sitting for decades i want us to auction this stuff off and we check the legalities of it what we can do with this it is it is doable there is ways we can make this happen uh there's already a line item that this goes to we can use this money for the ideas that we've been coming up with and it could be significant
014because uh i don't know how many of you are aware mountain view when it closed um we have all of that stuff and it's sitting there i'm kind of the mind frame if it's been sitting for five years well well what is this there's not much there i just remember there's lots of stuff yeah um stuff kind of encompasses things stuff it's stuff and i'm kind of the mind frame if something's been sitting for five years and we haven't touched it we don't need it um so dr stewart said well we don't want to get crazy with this there's stuff that we definitely want to keep because we never know and we're going to need desks we're going to need file cabinets i get all that but there's plenty uh we have containers of stuff
015and we we want to get rid of it and we can turn this into something and the best part about this we can take all these items from this auction we're not dipping into our budget so we're not going to be taking money from things that are already allocated to help our students where we're going to create a new fund that we can do some really good things with um so we're going to get all the details on that and hopefully i don't see why we can't have this ready to to roll out by our next meeting yeah where we say this is what we want to do this is our plans this is how it's going to happen because we've already got everything in the process and going and then i think this idea
016can kind of help put these other things in place amanda what did you have to um i just had some things that um uh we we've kind of done similar things before but staff and student of the month for each school and by staff again that does not just strictly limit to teachers that includes your classified as well as your certified so we really a lot of things for a staff and student raffles we could find you know do some raffles at each school if we donated to them for the pd days that um i know at mojave each month mr lawrence loves just little things to give away what is it the jump drives or the jump drives yes but uh computer fan i mean he's gotten a bunch of things that have been
017donated masks all different things and he raffles them off each month and it's always kind of a fun thing must [Laughter] you know i know that many many years ago we used to do on-the-spot recognitions so if we could maybe have the opportunity where staff or principals even would nominate a staff member each month and we could recognize them here at the board level just even if we say thank you and they're not in attendance but we mention the hard work that they're doing or that they've been recognized if we wanted to we could throw them all in a pot draw at a prize if not at least we're saying thank you and have an opportunity to do so um as you say a lot of the times we talk about our staff and what
018a wonderful job that that our whole district does um but it is nice every once in a while to get that little pat on the back that comes specific feedback instead of everyone together so it'd be kind of nice um i think what else i know that at the high school level our administration tries to thank our staff by at pd days we cook and we feed and it's usually well received and uh i usually work a grill and not opposed to working one somewhere else so i wouldn't be opposed to going and cooking for them so yeah and i think these can all be great ideas we can carry out and and my my big thing was is i didn't want to to to take away from a budget items where where we need
019that other places so this this is awesome things that we can do um i would love to to show our staff how much we truly do appreciate and love what they do for us um so so these are great ideas thank you very much if you don't mind sending me your file we'll get all that over to uh we can't oh you've already got it great she's already already sent it to you oh even better you guys are so efficient i love it so uh we'll keep that and and keep this going so next month we'll have the answers on that and we can present that to the board and say okay this is where we're at um and and i think we we're heading in the right direction on that and it'll be it'll
020be a great thing okay any other board updates okay uh item three the consent agenda if we get a motion to adopt the consent agenda as submitted a move that we accept the consent agenda as presented i will second that all in favor aye corey burgess hi jeannie borland aye amanda ayman aye charlene diaz so moved item 4.1 the revised job description dr stewart as i continued to work through job descriptions to bring to you new ones this month uh recognized first of all that a couple of folks titles were getting cumbersomely long and tried to figure out a way to make them a little more manageable and in the process also had feedback from our office people here at the district that you approved for last month and they'd had input to begin with
021but as they work through their job they go oh yeah i do that too and so they brought those things to me if they were significant things i felt we needed to put them in the job description because we would expect their replacement to do those things so these revised ones are the ones you saw last month with some changes you know some of those kinds of changes but then i also went in to the part that says works closely with and updated the the new um you know the changed titles for a couple of those people so uh the ones you're looking at in this group were ones you approved last month these are just some updates on those and then in the process if you would also i'm requesting that you build into
022this motion permission or authorization for me in the future if we find some of those other little things that need to be changed so we find a grammatical error or punctuation or some little thing or a change in title of that works with works closely with that i can just go back and change those without bringing those back to you all right any questions on those job descriptions we need a motion to approve the revised job descriptions as presented and authorized for the superintendent to make minor changes to previously approved job descriptions i will second that all in favor aye corey burgess hi junie borland aye amanda aymond aye charlene diaz so moved item 4.2 calendar reconsideration dr stewart mr president board members as you know the high school district voted on a district board
023voted on monday night to approve the calendar that they had looked at last month you all approved a calendar that starts a week later last month for reconsideration this month based on what what the high school did and so i know that's part of your consideration i will tell you that i presented these calendars both of them to the certified meet and confer committee and the classified meet and confer confer committee discuss the issues that you know that that they had essentially uh the biggest issue they had with the the two biggest issues they had with starting the week later was one that missing payday and the other one was some concerns of course about child care and tiny t-birds not being open not being open that kind of thing so those were really the
024only things the one other suggestion that the teachers had is what i gave you as a proposed one revision from the one you approved last month which was simply moving the february parent conferences a week earlier to allow to allow presidents weekend to be a four-day weekend and that would be the only other change both of those committees recognize that at some point these calendars moving back a day a day a day we're going to get to the place where we're going to be the middle of july or we're going to have to shift a week and both committees said let's do the shift now so essentially the consensus we didn't do a vote but a consensus was to approve uh to go with the calendar that you all approved last month with the one
025change in the parent conference days my biggest concern by not having an aligned calendar even though it is that week is the younger students siblings so we're gonna have um you know that that gap have we reached out to or do we know boys and girls club availability i haven't actually talked to autumn in fact i meant to do that today and was in meetings the entire day but the last time i talked with her she said she would adjust their schedule to match to help us with any of these kinds of issues certainly for this school year so i don't have any particular reason to think that she would not do that for us for next year any questions do we have a motion i move that we accept the or yeah accept the
026calendar as proposed with those changes that work so the one presented that shows the change yeah okay all right i want to make sure do we have a second i second all in favor genie you didn't oh i i i sorry thank you hi genie i'm losing my mind corey burgess hi amanda amen hi charlene diaz uh so moved sorry i apologize um item 4.3 return to school plan update consideration dr stewart mr president and members of the board first i would like to thank you all for bearing with us and my continued request to stay in phase two as long as we have but i think it's paid off for us we have had we've had only one student case this week reported so far this week and i think we only had two
027last week and no new adult cases in the district we have a couple of folks who are out but no new cases so i think that it has really been good that we've carried this on so the the proposed changes i sent you it was attached to the agenda and i try to color code the changes each time so you can see where we're going not many changes i am recommending that we move into phase three with the one caveat for lunchrooms if you will or for cafeterias that's going to be the one time during the day when kids have their masks off and so i'd like us to to try that do to do it we'll do as much social distancing as we can with the groups of kids going in so that that's
028kind of what i'm asking for is that we can at least do social distancing and let each campus each site develop their their midday routine to make this work so that they've got you know kids in there that they're not having six lunches that they you know to make it work with two or three or what they ordinarily have but it's not going to be the same at each site and let them design their own way of making this happen i also took out the original phase three piece that said that we would do some certain things for the first four weeks i just think we'd go into it and and then see where we go with it so relatively few changes in that make this as close to normal as we can for right
029now and still be safe with our masks and our distancing when we can questions some question under the food delivery it's it sounds kind of uh weird where we crossed off family members or so it's free delivery of food by non-employees vendors well originally originally we just you know we were really trying to not have anybody come on campus and we don't want vendors to deliver food to kids right so should it say delivery of food by vendors and not non-employee vendors or does it or i'm just saying i think it reads it just reads weird it does i we could change that i just thought it was easier to you know from the original document just to cross off the piece that's going away because we're no longer family members can bring lunch for
030their own children yes yes but a vendor can't just show up and deliver right some we don't want a parent to call and have a delivery right right i was going to say exactly the same thing so thank you i just it just it would just sound kind of it does it does kind of and i could have awarded it different crossed off different things i could have done that i was trying to keep uh trying to keep things you know i always want you to see when i'm when i'm recommending that we that we strike something or when we add things so that you can see what the actual change is and that and that the public can see what the actual changes are that we're that we're recommending here any other questions okay
031so this is going to give us back to sorry go ahead genie and in the phase three will we still be quarantining a class if one student comes in positive yes we're obligated we're obligated to do that under the executive orders and under the health department unfortunately but but the thing is that's part of what's kept this under control is you know that we've we we have uh we have at this point as of last month we had absolutely no documented cases of students getting covid at from from exposure at school we can't say that this month but um because it's it's questionable i can't say that it was but it was questionable um and i think that's part of it so yeah we unfortunately need to continue to do that and dr street for
032clarification the pre-coveted breakfast was in the classroom we it wasn't at middle school and junior high so saying that we're going to the pre cove it allows the the um the elementaries to continue with the breakfast in the classroom because that's what they were doing pre-coveted and there are lots of reasons to continue to go back to to keep doing that from before not the least of which is ninety percent of the kids will eat breakfast when it's in the classroom sixty 60 or less eat it when it's in the cafeteria and we all know that kids need full tummies when they're starting the day so uh it's it's in their best interest to be to be doing that um but we would you know we would go back to the cafeteria things one of
033the reasons and i want to be sure to say this to you one of the reasons that i ask you to wait until the 22nd which is a week from monday is we will have to change the beginning of the drop-off times and the bus routes for the middle school and the junior high because with the elementaries where they eat in the classroom they get off the bus they go to the classroom they go to eat and that won't change right now for the rest of this year but for the junior high and the middle school where they're going to go to the cafeteria we have to have that piece of time and this year we had changed their schedule so that the buses were arriving just when the kids needed to go to class
034now we need to put back in that time for them to go to the cafeteria so that's going to change that's going to change bus routes and we kind of need a week to not only it won't take very long to get the routes changed but we need time to give parents that notice so that they've got a little time to plan for that for for a week from monday and it will extend the work days for our bus drivers so uh we're going to have some expense with that but it's covid related expense so this is going to one of the one of the issues we're having before is is staff being booked their entire day without a break by going to this this is also going to free up that time it should
035free up something they're going to get yeah it should some time in there so and i will tell you all of our sites have been very creative in terms of figuring out how to give people a break the the um jen and i spent some time at sunrise last week because of the circumstances and everybody and i'm sure this happens at all the sites but we watched it happen at that site where folks you know would have uh particularly the special teachers would have a little break and they would they would go relieve somebody you know for even 15 minutes so the sites have been pretty creative in making that happen but this will help relieve some of that yes all right do we have a motion i move that we move into phase three
036starting february 22nd um as presented in our our guidelines i'll second that all in favor aye corey burgess hi judy borland aye amanda amen aye charlene diaz thank you another question on that quarantine though i know you said it's in the executive orders but we're the only district doing that is it recommended or is it mandatory it's recommended by the health department and i'm not aware that we're the only district doing it i know kingman does it i know i mean the schools mojave valley doesn't do it because they're doing virtual i don't know about the i know that young scholars has not had any student cases so they've not had any need to do that these are conversations where we share information at the superintendent's meeting so i'm not aware of what other district
037i mean i don't know other than the high school that i know doesn't so if you know some of those sites jeannie let me know but we've been working very closely with the health department i know mel is not doing it young scholars is not doing it the high school is not doing it i as i said i know young scholars hasn't had a need to do it tawny has told him it has told us that you know they've not had any student cases and they've not had any staff cases so they haven't had any need to do it mal i i was not aware one way or the other i know kingman does it um and you know we work with the health department on it so okay we hope we don't have to
038do it anymore any other questions okay moving on to uh 5.1 correction of governing board action from january 25th 2018 regarding the configuration of bullet city school district schools mr president and board members uh this is kind of a convoluted situation but we were not able to get our 40th day you know our october 2nd adms settled because of some issues because they would not count seventh and eighth graders who are in a classroom at the middle school and they would not count fifth and sixth graders who were in a classroom at fox creek so we brought to you the approval of making both of those schools five through eight at the time which you did and then it had to go to the sfb the school facilities board for approval before ade would accept
039it it turns out that that's because sfb has to certify that we have the appropriate square footage at any of our sites for the grade levels that we want at those sites they forgot to put it on an agenda so we had to wait a month it's been on the agenda it's been proved uh it's been approved but then they sent us questions about uh about what programs were at sites so we went back to the um the board meeting from january 25th of 2018 and you saw the wording in uh both in the age or the minutes because i had kim give you the minutes and then i put it in my memo of explanation in the process of that we realized that things are a little different at coyote than they were in
0402018. so to make sfb's part work and to and to allow because they've certified us the way i've written here they've certified diamondback desert valley and sunrises k4 they inappropriately they've certified both the middle school and fox creek as fifth through eighth and because the sfb doesn't recognize uh preschool separately they've certified coyote as k through four assuming that preschools can be at any k4 site so we're we're good there okay so uh we just need you to formally say this is how we're doing things in the district so we're not trying to change anything that's currently going on we're just trying to state it in a way that matches what's really happening and what has been approved and then just for explanation i put the part at that bullhead city school district offers life
041academy a temporary alternative classroom placement for k through 8th grade students located on any campus where the space is available it just happens to be a coyote right now it could be at any of our sites but they had in 2018 had it tied it to the crushed academy which at the time was on the coyote campus and of course it's no longer there so that would let us continue to operate that the students who attend our life academy are enrolled at their home schools so it's it's simply a different classroom it's kind of like we have virtual classrooms right now so we have classrooms in houses all over the community it's just a different location any other questions then i move that we approve item 5.1 as presented can i get a second i'll
042second the motion all in favor aye corey burgess aye jeanne borland aye amanda amen aye charlene diaz saw moves item 5.2 updated job descriptions dr stewart mr president board members this is the next set of job descriptions that we've been working through to update and make sure that they match what people are actually doing many of these are not some of these are not changed however the director of educational services currently known as director of curriculum and professional development a good a significant part of that position is grant writing and managing 14 or 15 grants so that would have made that title really long it struck me that just changing the name to director of educational services encompasses all of those things so that's the one title name change for a position the superintendent's job
043description had not been updated since 1994 and i didn't make any significant changes in it i did reorganize some things so because it read the old one read kind of like they kept thinking of things and tacking them on the bottom and so i tried to organize it so anything that had to do with curriculum instruction was together anything with facilities was together anything with budgets together otherwise it's it's it's essentially the same as what was there before and i didn't see any particular reason to change it those are all things that i try to do in my job the others you might wonder why we have four job descriptions for what mr noozle does and that's because he happens to be a jack of all trades um but these are all these are all
044roles that need to be in our district but none of them is a full-time position uh and it's and we're fortunate that he is a person who can manage all of those were he to leave for any reason then we would have to you know we we would have to do something else with those positions it might be that we could find somebody with all those skills it might be that we wouldn't and we'd have to sort them out so that's why they're written the way they are and i recommend all of these job descriptions any questions and then i move we approve item 5.2 is presented you have a second all in favor aye corey burgess hi jeanne borland i amanda amen hi charlene diaz so moved item 5.3 exhibit gcoec evaluation of principles
045dr stewart mr president and board members um i'll talk about five three five four uh and five five five six those four at the same time and then you can deal with them separately we needed to update evaluations for some of these roles first of all we want the evaluations to reflect the job description and vice versa and and so that's some of the revisions uh the folks involved have been the folks who are evaluated this way have been involved in these revisions uh the one that has to do with the paraprofessionals have been evaluated in the past with the general classified evaluation instrument which doesn't really address what we expect paraprofessionals to do and so mrs brown principal at desert valley had already been looking into doing some research on this and so the
046principals were involved in vetting this evaluation as well so all four of those are simply updates for your approval and they become exhibits in uh attached to the policies all right so let's just take these one at a time just to make sure we don't miss anything uh are there any questions with item 5.3 principle evaluation i have a question okay so um when looking at the numbers um because this is very similar to the teacher evaluation instrument in school and especially what we use at the high school level so um i'm familiar when we do evaluations i'm looking at the scores and i was just confused on why our scores are what they are and how we came up with the numbers to fill in the distinguished category the reason i ask is distinguished
047is 10 to 12 points in all 19 subcategories and then 22 to 29 points in our goals um if the bare minimum is to score an average of 22 in the goals and 19 and uh excuse me 10 in the 19 subcategories then wouldn't our distinguished category need to be 278 to 344 i didn't go back and add those up so i guess we better do that well i mean when i take 259 and i divide it by 344 i think i get like 75 or 85 and i'm just thinking that um if we're looking at our distinguished category which is supposed to be kind of top top top right um if we looked and we just did the bare minimum in each category it would be 278 to 344 and then proficient would be
048193 to 277 and then developing would be 112 to 192 and then ineffective would be 19 to 111. okay so yeah i understand what you're saying but but when we're using this in actual uh operation um so for instance i'm looking on um standard one okay so uh i'm i'm just going to use an example so i'm evaluating principle x and so i'm looking at these uh characteristics and i'm looking at each of them separately so under proficient where it's seven to nine points essentially each of those uh each of those bullets is a point correct okay so or in this case well yeah is a point so i might for the principal x i might highlight and this is how i do it when i evaluate them i highlight the thing that the the
049bullet that applies in that category say in blue and then uh in any other category the other elements so it might be that this principle in one a has two the first two in uh proficient highlighted and might have the third one highlighted in uh developing and so then adding the points across so it does work and the teacher template is the exact same yes it is yes the only thing i'm saying is if we look at the distinguished category if a principal earned 29 points on all four of the sub of the growth goals because they met their goals at 100 and got 29 points their average in their actual job like the job description the 19 subsets about vision and data and all that they'd have to average seven points and if you
050average seven points in the actual 19 categories you're only scoring the low end of proficient but we're not averaging them we're adding them up right so when you add them all up and divide by 19 you get an average we're not we're not doing an average we're doing the total so maybe i'm not understanding i think i'm losing you in translation right right and i go 109 and i do oh are you understanding yeah yeah what i'm seeing you're saying i may not just be getting my point across you get a point for each of the categories correct so if if you're instead of 12 let's call it 10 because my math is not as fast as yours um if it's a 10 a 7 out of 10 is a c yeah right so if
051a 7 out of 10 comes in all of those what she's saying is and you add those up you're still considered distinguished you're distinguished in every single one of those categories in those 19 categories get 29 29 29 and 29 in your goals and you're distinguished do we really feel the principal or anyone is distinguished if they average a 7 out of 12 and i've used the average again yeah they could score 12 but if they scored a 7 in every single one which clearly states they're proficient but because their growth goals they nailed them they're now labeled distinguished okay so so that i yeah i follow what you're saying but i'm i want you to but i also know that all of these points that we're talking about on the left side of page
052one only account for 66 percent correct okay and then the data and growth piece counts for the other 34 so just adjusting the category of numbers okay i'm changing any of that all she's saying is if you because those percentages are the same so even if you're at the seven percent or seven and you're you're average but you hit your growth goal all of a sudden you're distinguished so that one thing pushes you over the top even though you're only average at what you're doing in the day-to-day okay so let us look at that and because it because then we obviously because this really is parallel to the teacher one baby i'm hitting the 66 and the 34 and i'm not bringing that average in for it um and maybe just if somebody explained that
053portion side to me but when i look at it and you can average a 7 out of 12 on everything and be labeled as distinguished because you crushed your girl girls i feel like there's there's a lot as a evaluator if somebody sports sixes and sevens in one strong category but scored tens and twelve in another they might be on a little improvement plan for that area of course of course but if we do this and they don't score sevens they're distinguished okay and i understand what you're saying okay um so that's and then that means that we need to take a look at that relative to our teacher evaluation too because they're built the same do you agree with that as well for that because that's actually where it caught my eye doing emails
054gotcha so but this one just happened to come up and i was like oh let me check these numbers and like i said maybe i'm just way off but i looked at it as this and i was like that doesn't make sense so yeah we could take a look at it that would be great okay and we certainly will take a look at it i need to be using this instrument in the next couple of weeks so if you're okay with it i'm going you know if you approve it i'm going to go ahead and use it but then we can keep an eye on that kind of thing to see if those if those really are issues that happen because if they are then we need to fix it yeah so if that's the
055case then i'd like to motion that we approve item 5.3 evaluation for principles but with the direction to check these out and make sure that we're absolutely that this tool is doing what we want it to do absolutely i agree can i get a second i second all in favor aye corey burgess hi junie borland hi amanda amen hi charlene diaz so i moved uh so item 5.4 the evaluation of educational services director of educational services um once again this is a the tool as we were explained is used do we have any questions on this evaluation the only thought i had when i was looking at over was that in each of these evaluation instruments we kind of use a different word to we use distinguished proficient developing ineffective then we use exceeds meets
056needs improvement satisfactory outstanding satisfactory improve onset if we could make our language the same that way it might be easier for anybody that's looking at them that was the only kind of other suggestion i had i like that i do too okay any anything else on the uh educational service director of educational services all right then i move we approve 5.4 but also once again let's look into those changes um may i ask you before you vote can i just go ahead and make those changes without bringing this back to you then let's i will i will amend my motion to approve 5.4 with the suggested changes thank you can i get out of second second all in favor aye corey burgess hi janie borland hi amanda amen aye charlene diaz item 5.5 evaluation of
057instructional coaches once again same suggestions do we have any other suggestions to go along the instructional coach one is pretty simple it's pretty uh it's just one side and the other with one structure oh okay so they just have strengths and evidence on areas of growth so actually no changes all right so no no problems there we're good any questions no then i move that we approve 5.5 uh evaluation of instructional coaches can i have a second hi all in favor aye corey burgess i juni borland aye amanda aymond aye charlene diaz so moved uh now we are on to item 5.6 evaluation of paraprofessionals this one we do want to have the wording changed into any other changes that we want to see on 5.6 no just the name changes then i will move
058that we approve 5.6 with those changes as requested do we have a second second all in favor aye corey burgess aye genie borland aye amanda ayman aye charlene diaz so moved uh item 5.7 selection elect or selection and possible election of a board delegate to the colorado river area employee health benefit trust board dr stewart mr president and members of the board this is the consortium that we're in with the high school district for the purposes of having a pool for insurance the various insurances that we have ordinarily they meet quarterly we haven't had meetings this year for a number of reasons but we're at the point where we need to have a meeting to start talking about insurance for school year 22 this year we're carrying over in the same the same company because
059of the the way the contract was written but doug was the representative for this board on that um on that board and uh so you need to select somebody uh brandi indicated that if uh you know if you were willing she had substituted for doug a couple of times last year and she's willing to do it so [Laughter] so you wouldn't be nasty in appointing somebody or selecting somebody who's not here in this case yeah then i will move that we select and elect at this time brandi dubois to serve as our delegate for the color river area employee health benefit trust board i second the motion i second that jeannie borland all in favor aye corey burgess hi genie borland aye amanda aymond aye charlene diaz so moved item 5.8 authorization to expand the
060athletic stipends to include payment for officials for intramurals at fox creek for the fiscal year 2021. dr stewart mr president and board members as we reported to you last month rather than doing inter mural sports this year fox creek is doing intramural sports and and so those are being run through the 21st century program so it means the coaches and the people working with students on that campus in that after school program are being paid with 21st century funds because we're really trying to maintain safety on the campus it means then that the officials for those events are also employees of that of that campus so i'm requesting that just for the rest of this year uh the money that we're not spending paying coaches stipends that we'd be allowed to use that those funds
061to pay for those officials or nearly that gets paid ordinarily officials get paid out of student activity funds of course we don't have anything coming into those this year so if you would let us for this year use those athletic funds for officials instead of coaches we would appreciate that i did have one question on this um is it possible that that is could be a 21st century because it would be staff on campus working with students it is working on with students but it's not them teaching them or you know it's it doesn't fit the definition for 21st century yeah it doesn't it doesn't fit okay do we have any other questions okay then i would like to motion that we approve 5.8 i'll second the motion all in favor aye corey burgess hi
062jeannie borland i'm amanda aymond hi charlene diaz so moved item 5.9 approval of the quote for replacement replacement equipment for the sunrise elementary school intercom system and the amount of approximately five thousand two hundred thirty one dollars and nine cents dr stewart mr president and board members um since you all had wanted me to bring things to you that are over five thousand um that's why i'm bringing this the good news is that it's significantly less than if we did what we have historically done which has gone out to bid and have a company come in and put the equipment in and of course then we spend a lot of money on labor mr mcduc mr mcnutt did a bunch of research on this and learned that i'm going to oversimplify this but if you
063buy the equipment it's kind of plug and play now it's lots of plugging and lots of playing but our folks can do it and we have uh it's one of the reasons that uh doing this being able to do this kind of thing is one of the reasons that we added that position in the technology department so that we had you know so we had the personnel to do it so this is probably only about it's probably only about 30 percent of what we would pay under uh historical circumstances we have we know that we have a similar situation at fox creek and we're going to be getting quotes for the equipment for that as well but we weren't quite ready for that so i think this is a significant savings but i wanted since
064it's over five thousand your approval any questions that's wonderful that we're able to do that in-house it's wonderful it's a new one yeah it's wonderful yeah that's great news we can save some money there um so i move that we approve 5.9 i'll secure the motion all in favor aye corey burgess i jeanne borland aye amanda eamon aye charlene diaz some moves item five point ten um uh exhibit jfbea open enrollment dr stewart mr president and board members uh we decided now that we've been through one year of doing open enrollment things that we could streamline this form and get it onto one page we've streamlined the process we will be following the the current uh the current board policy and all of those things that we need to do but we need to get
065we need to get we've been already receiving some open enrollment forms the one significant change in this is that we are now asking that there be a form for every student because it occurred to us that a family could up apply for open enrollment for one student and answer those questions those questions about expelled or currently what those four questions about that student and then list the siblings at the bottom of the page and never have to answer these questions so we realized that and that's probably not a real good idea so kim spent some time getting this streamlined and we want to get it out to folks the deadline is for application for next year is march 1st i do want to say to you that this is kind of problematic because of that
066information i sent to you of the bills that have been have gone out of the senate education committee to to the senate floor so this may all be moot a month from now i don't know but right now we're operating under our current policy and this will make it much easier for us to handle the paperwork anytime you can streamline is a good thing well my only question you know in addition to that would can you create this as a google form and put it on the web page we are going we are putting it on the web page for them to pull down lots of people don't know how to use google forms so it will be a it will be a pdf that they can do but then they can also pick it
067up at the sites or here with the fact that we've been virtual yes right almost a full year that we've been able to access as i know within doing parent registration completely online for the most part at the high school and things like that a lot of our parents are getting really familiar with google classroom google for yes not so much at the elementary with the google forms so you know we'll we'll start teaching them i will say that i do appreciate and love i don't know who created and i'd love to speak with whoever created the google forms for the parent teacher conferences because they do have the google forms listed on the facebook you can click on the teacher if you're in you know k5 or or k4 and then 5 8 you
068the teacher sent it to you and you can click and sign up for your google classroom or well not google plus your google meet link for your parentage conferences for virtual and that is phenomenal that is so great and simple and it's just a click and fill it in and you get an email confirmation so you can't beat it right that is awesome we're bringing everybody into the 21st century whether they want to be here or not we'll bring that along yeah all right any other questions on this nope okay then i move we approve item 5.10 i second it's so weird to me uh amanda amen hi charlene diaz so moved uh item 6.1 future topics do we have any future topics we want placed on the agenda um i think that we need
069to revisit the tax credits and sharing out the information on tax credits and maybe because i've not seen that yet hit the facebook after asking last month i you it hit the csk12 i even scanned but scanned back last night and looked for like all the way back into december and i couldn't find like the information with like the form and it should have hit the next day i saw that i saw an article hit and that was great i just didn't see it on on everything maybe i'd bypassed it somehow i looked twice i looked today and last night i was scanning out of the news which is possible and if so that would have been a technical glitch and i can just reset that okay but also uh the forms were also updated
070and re-added to the website as well yes and i know we got some at the high school we got some updated ones and things i just you because i looked last night and this morning and i i couldn't find it today at all it may have timed out i know we had a couple of teachers that posted about it um so that was good but we added up the next day so i will i'll check and see if the time down is it accidental okay great because we are hitting taxes we have people left and right getting them done already so we could definitely use not miss that window yeah because this is the time yes it is the time um so maybe even well we're gonna be pushing tight for next one awesome okay
071all right any other topics okay item 6.2 upcoming board events several of us are participating in bolts tomorrow the bolts i did you haven't i haven't either okay so it starts at nine so she's got a little time to get that going yeah it's nine to four thirty and there is a whole list of aspa stuff coming up uh is this scheduled to be virtual meetings they yeah anything right now is going to be virtual and they're doing a really nice job with uh with their virtual things so okay so yeah there's all the the soon-to-be uh meetings that are coming up on that any other questions for upcoming events uh item 6.3 date time and location of our future meeting should be march 11th 11th that is in spring break but it's march 11th
072yeah that's that one's going to be kind of tough um second thursday right currently with our normal it would be the second thursday which would be march 11th but that falls on spring break um so that's you know that's that's a travel time all right do you want to go a week later um this time and we don't have a march 15 deadline knock on wood that's good so we don't have a deadline in march that we have to meet are we okay with pushing that to the 18th genie okay yeah all right i missed that mute button again all right no no problem so we're good with these springs are we on spring break a week earlier than usual the 8th through the 12th is spring break this year yes that's that's why i
073mean this is one of the calendar things because historically we've done it the second full week in march and so you can see that this year that that has moved earlier and it will be the same week next year in the calendar that you've adopted so second full week in march it's the end of the third quarter i'm good with either date and it doesn't matter all right so then let's do the 18th we'll set up the march 18th at uh 5 30 p.m um uh board policies for the workshop for the workshop yes at 5 30. um with the meeting at 6. so workshop 5 30 meeting at 6. okay and we may have wanted on the workshop or just the policies at this time i might recommend depending on what's happening with budget
074and esser so that you've got some information and folks can have some input i might ask to add a couple of things to the workshop and adjust the number of policies so that you have time to talk about those because we just don't know we're still in that every every day is a new day so no problem yeah that works all right item 7.1 we need a motion to adjourn i move that we adjourn the meeting i will second that all in favor aye corey burgess hi jenny gorland aye amanda eamon aye charlene diaz we are dreamed thank you [Music] you