BCESD Board Meeting 10-13-2020

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002savings ask pharmacist for detail house [Music] oh [Music] bull hits to the elementary school board on Tuesday October 13th 2020 at 5:30 p.m. please join me for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all roll call Cory Burgess here Genie Borland here Brandy DUIs here Charlene Diaz here and Mr Lutz is not with us today I'm losing everything or couldn't even find my agenda oh it's going to be a good night oh boy there we go okay I apologize I'm got n million different things found it okay citizens present please sign in in the back um call to the public uh this is the time that the governing

003board that the public may speak to the governing board regarding issues within the Juris iction of the governing board and subject to reasonable time space and am manner restrictions as the governing board May establish comments will be limited to 3 minutes per individual unless specifically waved by the governing board at the conclusion of the call of the public individual board members and individual members of the governing board May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in the in advance as part of the agenda uh we have a few separate ones I'm going to we have one present I'm

004going to read the two that were're already given and then we will get to you Miss Patterson our first one is from Hannah ha hi my name is Hannah heg I'm a student at Fox Creek Junior High I just wanted to let you know why I think that having lunch in the cafeteria is a bad idea it's a bad idea because we would have to sit in a space and not move around or have a schedule change and it's also hard for teachers they have limited time to spray everything down and having lunch in the classroom will give them more time for that and also for them to grade papers it is also good for students because the teachers give them 10 minutes to move around inside and have some fresh air and use the

005bathroom instead of sitting in the classroom it's just easier for all of us to have it in the classroom thank you for your time our next one is from Miss Noel Regan i a teacher at Fox streek Junior High and I've taught for the past 24 years I'm asking the board to allow us to continue to have lunch in our classrooms it is my perception that the board sees a return to lunch as in the gym as a return to normaly I counter that with it's actually more restricting than what we are currently doing those students currently are with their lunch teacher for an hour in the classroom the fact that lunch is occurring in the classroom allows teachers to do team building activities with students to allow break in the routine a day as

006well as allow teach allowing teachers to take their students for an outside break for a portion of the period teachers by remaining in the room can utilize classroom resources sit at their desk and actually eat and even accomplish some school tasks while students are eating moving this all to a lunchroom will take those elements away from students as they will only be sitting in their rows unable to move with teacher standing by and supervising not only teachers but students will be more restricted by this change even more unable to move and interact there has been much talk of Equitable standards and experiences for teachers this year online instructors will not face the same challenge as those of us in person they will continue to have free time in the morning with no Home Room serving

007bring lunches to students free time between classes because they do not disinfect a classroom free time on their prep period because they do not have to supervise passing periods in bathrooms free time at lunch to eat and relax and even get work done without supervising students while those of us in person feel almost punished for our choice to come back to campus and interact with the students this is nowhere close to Equitable additionally if this change is mandated it will be our fourth schedule change in two months I understand that these are difficult time difficult and different times s some of the chaos and stress we are under this year is unavoidable much of it much of it is not as it has come from the frequent changes in disorganization teachers are adaptable and flexible

008and in this job because we care about kids but the frustration level is increasing and teachers want to feel not just someone but you the board the administrators care about the teachers their voice their opinions their concerns Arizona is facing an even worse an even worse teacher shortage crisis this year than it normally does teachers are being pushed beyond their limits with expectations being placed upon them and their time and energies before we lose even more teachers please take into consideration the additional burden and stress being placed on our teachers that may cause them to leave the district and our last one we have uh Shannon Patterson let me know if you can understand me or not but good evening board president Burgess superintendent Stuart um this may or may not be appropriate for a

009call to the public it's not a criticism it's not a complaint it's actually positive statement so um regarding online learning um I know that out in the public there's been a lot of negativity from parents and just generalized people in the community um about what teachers were doing online my student had a positive experience he's new to the middle school he's a fifth grader this year and his teachers on online did an exemplary job I have a binder literally this thick of things that I printed out that he did while he was online so there was work given it was meaningful it was relevant so I wanted to give a kudos to your staff uh specifically Miss Ernest Mrs Burgess and Mr mclin um he is back on campus now he has Miss Padilla but

010I just wanted to give that positive to let you know that the teachers were doing their job thank you thank you very right item 1.6 adoption of the agenda uh with the agenda I will make a motion that we adopt the agenda as a submitted with one exception item 6.4 for our next meeting um which we will discuss at that point so just pull that at this do it right after the approval of the agenda so adoption of the agenda minus 6.4 I second all in favor I Corey Burgess I Janie Borland I Brandy DW I Charlene Diaz all right moving to 6.4 just so we can clarify that uh we did miss an item on our agenda for financing uh that we need to have a really quick one item topic tomorrow uh we

011do have to sign this report so we will need three members present do we have three that can attend and what time works best I can attend um four five I I can make it after 6 because I have parent teacher conferences so and Mr President we need it to be 5:45 or later because we have to post for 20 24 hours and Kim is prepared to post as soon as you decide so we could set for say 6:30 um I would not be able to attend at 60 I'm leaving town on tomorrow night I have a dental appointment with sedation so I don't want to say yes would you do it Thursday well we have to have it submitted this is for the annual financial report it has to be submitted on Thursday so

012if you did it Thursday morning you could do it um we just have to have it submitted electronically before close of business on Thursday Thursday morning would have to be early so uh how early I person well we have only you could you wouldn't have to be in person for the meeting but you would have to show up uh to sign we need three sign remote MZ if you can make remote Wednesday night and then come by Thursday and sign I could come by Thursday and sign because we could sign Wednesday and then you can come by Thursday morning and sign it would that work that works could we I will be out of town so remote to phone in I can do remote but I won't be able to sign oh yeah Genie can

013come sign I'll sign yeah you guys are tag team in this this will be good yeah one of you do one so do for 60 okay so there are three of you right can three of us can make it at 6:30 u i was yeah I'll do it and we and if remotely works I'll be there um we just need to come in in the morning morning to sign I was going to I would be able to get online so and I apolog I apologize the whole reason for having this meeting early two days early was because of that item but I didn't think to put it on the agenda so my sincere apologies all right so yes so we're doing in person 6:30 tomorrow yes all right thank you moving forward item 1.7 super

014superintendent reports Dr seart uh I I gave you the building report and financial information U the items that I would add for you uh well I would also call your attention in the reports to uh the enrollment um we are up um those uh Kim could you put up please the um the enrollment item that has to do with enroll uh the item that has to do with enrollment um okay well the other one one yeah the other one please this one looks impressive but uh the good news is that we're up uh from the beginning from the first day of school we're up by uh50 students uh that's really good news overall we're down about 340 from a year ago uh but we do have students enrolling off almost every day coming back to

015us or there are lots of new people moving into town and uh so enrollment is picking up so I want I did want to highlight that um beyond that my updates for you uh first of all we had a surprise uh a surprise visit today at uh Coyote Canyon and Sunrise Preschools by a representative from the Arizona Department of child care licensing because we have to have our preschools licensed and uh Sunrise passed with flying colors uh coyote uh classrooms passed with f flying colors but we had made some changes for instance in the in the changing area for students the you know the diaper changing area and uh a playground that had been approved for several years in a row did not meet today nothing has changed about it it's just a different person

016who came and checked so uh the items that were put on the list for for changes can all be taken care of by the end of the week um but generally very good reports for both sites and then uh the preschool at Diamondback was not on this inspection but there will be a surprise visit there sometime in the near future as well um the annual audit is scheduled for the week of December 7th uh with the audit uh affirmed that we had contracted the district had contracted with for 3 years and uh I'm giving it to you as a report it's it doesn't require board action but it does require the president's signature um Mr Burgess has in front of him the 8 page um agreement that we are expected to sign with uh for

017the enrollment stabilization grant that is the second set of funding from the cares act this is the piece that the Governor had control has control of the first part which is called essers uh Elementary and secondary education Relief Fund uh we already have and can spend this is the one that is calculated the ESG Grant is calculated on our 40th Day ADM and a rather complicated formula but in our case uh looks like we would have about $2.4 million in this grant the tricky part is we won't know the exact dollar amount until November 19th they've moved that back by 8 days and it must be encumbered by December 4th and spent by December 30th so what we've been doing is keeping track of expenses we've already had and uh some of the things the

018covid related expenses that we had initially put in the essers grant applic a that Grant is about 1.4 million um and then we will just Journal them over to this grant so that we can um use as much of it as possible for covid related expenses uh and have that done by December 30th any unspent amounts from that money will have to be returned to the state so you can imagine that we are looking for every penny that we've spent or in to spend relative to co the esser's grant uh goes through next September and so we're sure that there will be other expenses that come up in the meantime um for that um and then I wanted to bring you up to date on the substitute situation uh kind of a comedy of heirs

019only it's not really a comedy but we all know that the substitute situation is very dire in our community and this is true in through the entire State not only is there a shortage of 6,500 teachers in the state there is a shortage of substitutes so um uh this week yesterday when I met with the instructional team um I asked them for some strategies what they thought we could do to increase the number of substitutes that are working with ESI our contracted company and they indicated that one of the issues is that when our subs have put in their paperwork that there seems to be a bottleneck at ESI before they get their onboarding training so I talked with eileene our HR person who is our contact person with ESI talked with her yesterday as

020well and she said there is a bit they it seems that they only have one person who is taking care of all that paperwork but she said an equal problem on our side is that our applicants are not always getting in all the paperwork that they're supposed to have all the documents they're supposed to have and in fact she has uh she knows of of two or three of our previous Subs who started the paperwork process and did not finish it so we're going to try to follow up on that um another issue was some misunderstanding in terminology at our front desk some folks have come in and asked for the Emergency substitute certificate paperwork and U my gals in the front thought they were asking for substitute application forms and so we're saying no

021to them and I said okay let's get this straight we will we will give out the emergency certificate application forms to folks who ask for them so we think we've got that little issue straightened out uh as well um the bottom line is we need substitutes our our preference would be if we could get enough if we could have six at least uh we would say we would try to say okay let's you know you pick which school you're interested in working in and they would work that school so that we don't have the cross uh travel between schools if we could get that to happen uh but at this point we'd be very happy to have some applicants one of the things that we know is probably going to be the case because it's

022been the case in the past is when the snowbirds come a number of those folks are retired Educators and so we're going to reach out to the folks in our uh RV parks as well post things say Hey you know are you interested in working a little bit and see if we can't uh encourage some of those folks to join us as well so we're we're trying a multi-tier approach we'll get it on Facebook we'll get it on our website again and uh really try to encourage people to apply and uh my other uh my last item I'm sorry sure so um what are we doing right now in the classrooms if there is not a sub if there is not a sub depends on the site they've all gotten creative so for instance at

023the middle school where we have um vacant positions when they set up their schedule they scheduled um uh their core teachers to teach an extra group of students so we even we didn't even need a sub but it means they have no prep time and that's not good but it's better than you know just rotating people through at our other sites um they're all being created so at one site uh the the specials teachers art music library PE have worked out their own little schedule uh so that they know that they're not getting pulled to cover classes for say a whole day at a time they've worked it out so they're covering if somebody's missing and another site they have set it up so that each of their people who might be available to sub

024for somebody who's absent um they know okay Tuesday is the day that I might sub for somebody and another person knows that their day is Wednesday and somebody else is Thursday so each side has been fairly creative in doing that the best news is that we've not had multiple people gone at any site um uh for more than say a day at a time and I don't think we've had any occasion that's been as serious as Corey explained to me one day at the high school was it nine people out and only two subs we haven't had anything that serious so but we've empowered the principles to be creative for what works at their site so if the teachers are using their prep time are they being compensated at the hourly rate for that prep

025time no we're not doing that this year and um that's part of what's coming up uh in The Proposal that you will see for a revi a revision of the classroom site fund paying people to work their prep time is double dipping and in fact is uh one of the issues that was before the legislature this past year and probably will come up again we're already paying people to work those hours but the alternative we're offering really is a better situation for teachers anyway so when we get to that section about um the what used to be called prop 301 which is classroom site fund you'll see that it will be a better a better solution for that so there is an opportunity for people to get paid for working okay and can our par

026professionals get hired on through this SII and become a certified sub and if we do have that shortage we can just pull from the site and have them sub in the classrooms they're already on campus uh is that an option we haven't thought of that but that's a that is definitely an option for us we do have them uh helping us so one of the things that we dis discussed yesterday with the instructional team was the idea that um especially so we didn't necessarily have to mix cohorts of kids that if there was a person missing in this classroom if the door were open between that classroom and the next classroom where there's a certified teacher a pair of professional could be in there helping in that doing that classroom at that time because they're

027still being supervised with the door open but I hadn't even thought about your plan so that's a good one we'll uh investigate that thank you and look into that maybe we can figure out a way to expedite that kind of help get that process that's a great idea definitely thank you Dr Stuart I also had a question um just to clarify if a person comes into the district office um wanting to be a substitute do we refer them to the substitute agencies absolutely okay absolutely yeah and uh Eileen will because usually especially if they are somebody looking to have to get the uh emergency substitute certificate they get that from Eileen anyway and she would give them that information but otherwise the GS out front also have that information yeah yes ma'am it's also on

028the front page of our as well uh Kim reminds me that it's on the front page of our website just to uh give some information to the rest of the board members about this document she referring to the eight pages uh it it outlines for us what we need to do in order to get that Grant most of this deals with how we spend the money uh there's certain rules regulations where it can go how it has to be done and it's subsection in very extreme detail about who you can pay and who you can't pay uh one thing that I want to bring up later just so we're all aware um as far as the there is 10 steps as far as our school that we have to comply with with this Grant and

029and in keeping moving forward uh number one is a comply with the executive order uh number two is comply with Benchmark testing number three comply with uh guarantee certified Ela 180 days of instruction which that's actually on our agenda also uh certifi that it does not limit the availability or Pro or refuse to provide free on-site Support Services uh guarantees agrees complete with the state federal transparency requirements uh guarantees to agree to submit to the governor the data for federal law um and it goes through student count uh local revenues all that on the finance side uh agrees to not replace their instructional program with the Dropout recovery program um agrees to implement policy requiring face covers um agrees to wave to the waiver request submitted uh for on-site person learning requirements and agrees to

030understand funding sources as outlined in section one and based on the CRF frequently Asked question number 53 guarantee understands the governor's office will allow guaranteed to presume that the first 500 worth of expenses per student associated with a safe real in the schools um so those are the guidelines we have to follow I can pass this down you guys can go through if you want in more detail but there's some of these items we will be discussing in more detail right and I have one other uh one other thing just to report on performance goals activities um goal number three that you all had for me with about communication with the community um uh I am I was uh invited to be uh an actual member of the Chamber of Commerce business and community business

031and governmental Affairs committee so I'm doing that um I'm I'm also a member of the mo uh Mojave laaz counties counties attainment committee and um right now Mojave and laas County working together on this but are the only counties in the state of Arizona who uh have moved forward with this uh attainment project which is to increase the percent percentage of the population in our counties who attain some kind of training Beyond high school and so the whole idea of this as a task force to increase postsecondary education for uh our citizens primarily with our upcoming citizens students and finally um uh and that attainment committee is uh situation is sponsored by expect more Arizona and I did represent BCD at ribbon cutting of Colorado River Union High Schools TV station on Saturday so um

032that concludes my report unless you have other questions any other questions uh item two consent agenda we get a motion to adopt the consent agenda as submitted I'm sorry president run 1.8 donations oh sorry man I screwing this all up okay 1.8 donations thank you you're welcome um our donations to our community from our community are amazing thank you very much uh coyot Canyon received eight cases of water uh from Mel and Mary Hony Valu at $24 Sunrise Elementary receive four protected cases four glass screens for iPads from an anonymous donor valued at $100 the district received 12 iPads from Sudden Link uh valued at $514 and one pallet of ball at water from the women's Council Pope committee valued at $369 Desert received a check from Miss Johnson from the Arizona Diamondback foundation in

033the amount of $1,000 uh we greatly appreciate all donations um they are fantastic our community always steps up for our kids and and we truly do appreciate everything they do item 1.9 any board member updates at this time I have one Long window okay before we get to that one can I just as a board member update like to welcome Miss Diaz to our board thank you her first meeting with us and welcome congratulations and good luck and all that comes with that so welcome to our board than you um Miss Borland I wrote mine out so I wouldn't forget anything so um I was going through the different um reports and everything we get and there's a lot of them and um I just want to say I appreciate the thank you notes from

034the instructional coaches and was really impressed to see the takeaway and how they plan to implement what they've learned in the workshops especially keeping the students first I'm excited to see how the upcoming breakout sessions help create better teams I saw Miss heggy stated that they focus day two on recognizing the good and it really made me reflect on where I wanted to go with this report in the past we've just mentioned what we have seen visiting at sites or events that we have been able to attend but with many changes this year we as board members have not been able to be as actively involved on sites since we are board of all Educators we can often see things from a different perspective we can put ourselves in the shoes of teachers when we

035make decisions because we've been there it also provides us with a natural friend circle of Educators that allows us to see and hear what is going on in the classrooms even when we are not there physically through social groups and social media even if we do not respond to what we hear we still hear it I've had quite a few concerns based on this as well as emails calls and messages from parents and I feel that we as a board need to work together to help them out we can't keep teachers here with our pay and benefit packages so what can we do to keep them in our district we have a lot of amazing teachers and principles and we need them to know that we appreciate them and understand that their mental well-being is

036just as important to us as it is to them with all the new restrictions and covid related extras we have given these teachers have we relieved them from other expectations as a parent trying to work full-time watching over virtual school and keeping my household going I was overwhelmed and had a plate that was overflowing since kids have gone back to school I feel like my plate is feeling more balanced but now theirs are overflowing how can we help what can we do as a district to make that that easier rather than harder I know as a parent and board member I appreciate every one of them the extra hours time and lack of breaks they are getting but we are starting to lose teachers and I have unfortunately heard several others state that they do

037not plan to come back next year we've taken away a lunch break because students are eating in the classroom we've placed specials inside the classroom so teachers have lost their prep time in their own space and at times even specials all together as teachers are being pulled to other classrooms to cover for lack of Subs we've taken away playground time and free play and required planned activities that our teacher LED we've asked teachers to take on more precautions more cleaning more duties teachers are coming in earlier and leaving later they are planning and Grading at night and taking away time from self-care their families pets and even friends just to keep up teachers are emotionally and mentally exhausted and will not call off for fear of adding more work to their co-workers because there's a

038shortage of Subs parents are unable to send in treats to show they care outside food is not allowed in as well as potlucks in the staff lounge or welcome back breakfasts teachers need to feel like they are part of a team not an isolated overwhelmed worker be that will be burnt out before the next holiday break Administration has hired these highly qualified Educators who have spent many years perfecting their jobs I feel that we need to trust that these teachers are doing their jobs to the best of their ability with the tools provided and show them as a district that we trust and value what they are doing there is no 100% right answer during these Uncharted times when we are making decisions but know that I as a board member am looking at what

039are the best options for our teachers students and staff at all times and value what you have to say even when I'm unable to respond I'd like to give a shout out to Miss Martin and Miss mun for thinking outside the box to come up with a way to convert grades over we also offering opportunities to improve these grades from previous quarter shout out to Dr Bond and Mr Eastman for jumping in to pack lunches give restroom breaks and cover classes when needed and kudos for Behavior at Fox Creek that has been impressive as well as quite compliant with maske wearing congratulations to the transportation team as I've heard nothing but positives for the busing so far this year they've done a great job ensuring meals were delivered through summer and jumped into the changes

040as they were handed out at Desert Valley Karen Johnson Holly Hamilton and Jackie borgan have come together to help figure out the best way to expedite student pickup and drop off after a rough first day back and created a team to support the needs lots of positives came for the new assistant principal Kenny Churchill as he's a great asset to the district and to Sonia Roy for Technology support a way to go to Chartwells for creating and implementing thousands of meals in a to- gold fashion every day as well as delivery over the summer it truly makes me happy to see that kids who may not have had a meal over the summer were still given that option a few hundred meals may not seem like much when you compare it to how many kids

041usually get served but that's a lot of bellies that did not go to bed hungry that night I'm sure there are many other Kudos deserves and commend you all out there as you keep going every day I feel that the admin and all the staff at our district has worked very hard to implement everything this year to the best of their abilities with many going above and beyond I appreciate the professionalism that has been shown and know that we have come a long way in the past two years as a district since I've been on the board but there are still many great things ahead for our district thanks to the great staff we have so hang in there we're all here for the same reasons thank you very well said um didto to all

042of that thank you very much any other uh board member reports um yeah I'd just like to give a shout out also to Lance Ross for representing our district through all um sorts of media and um just always doing a great job out there and um I just notice that Grace HEC and Ava Smith have gotten together through make Bullhead better and band together stick together group to encourage teachers and um just give a lot of encouragement out there to show how well our educators are doing in this area so I just really appreciate that also and just all the teachers um all of our administrators all of our staff and the technology staff also because this is really different times and I just really want to just say thank you and we appreciate all

043the different ways that everybody's working so hard to come together so yes thank you I agree with all of it we have an amazing staff who's doing a fantastic job and and very unchartered Waters um any other reports moving on to consent agenda we get in a motion to adopt the consent agenda I move we adopt the consent agenda I will second that Corey Burgess all in favor I Corey Burgess I Jeanie Borland I Brandy deis I Charlene Diaz so moved item 3.0 old business item 3 .1 policy ACA sexual harassment Dr Stewart Mr President members of the board um this is uh the second reading of this policy uh the Amendments that were uh recommended by asba as a result of the changes in the federal law um and uh you can see in

044the document presented to you the things that have been um taken out and the wording that's been put in significant changes in this policy and then an addition um as you'll see in a minute of another policy that covers some of the other um pieces of this as a side note I will tell you that asba ASA all the alphabet groups have offered um uh webinars for superintendent uh regarding uh these changes since superintendant are historically the individuals in most school districts who are the hearing officers for any of sexual harassment or Title 9 uh complaints and I have participated any questions on that policy okay then I move we approve policy ACA sexual harassment as presented second that Genie Borland all in favor I Corey Burgess I Janie Borland I Brandy de I Charlene

045Diaz so moved item 3.2 policy AAA Title Nine sexual harassment you'll notice that this is a regulation it only requires one reading and uh we didn't present it to you until uh you had the second chance uh the second reading of the other one so this is the document uh that is recommended to be used uh in compliance with this policy so for the regulation do we move on it you can move on it yes any questions okay I motion we approve regulation ACAA Title 9 sexual harassment as presented second that Genie Borland all in favor I Corey Burgess I Genie Borland I Randy d i Charlene Diaz so moved item 3.3 policy gcd professional support staff vacation in holidays Dr Stewart this is the second reading of uh this policy and um uh this

046was one where we just changed uh the wording for the for to add to the 12 month or uh whatever the number of days or hours as uh appropriate to match contracts for our folks who have contracts and to match work agreements for those who have work agreements so it's just simply adding uh adding the information translating the number of days into work hours any questions I move that we approve policy gcd professional support staff vacation and holidays as presented second Brandy DUIs all in favor I Corey Burgess I Janie Borland I Randy deis I Charlene Diaz so moved item 3.4 consideration of location for meals Dr Stewart this was the item that you all wanted uh presented on the agenda for tonight to consider um instead to consider discontinuation of meals in classrooms and

047put them back in the cafeteria uh the recommendations uh from our sites are very much to keep breakfast in classrooms uh and most of our sites could accommodate lunches in uh doing lunches at this point uh if you so desire um I made the recommendation to you in my memo that I sent to you that we stay the course and keep keep doing what we're doing through the semester uh because from my perspective as superintendent I would rather ER on the side of caution uh for the remainder of the semester however I wanted you to be aware that uh we are ready and prepared to do lunches in the cafeteria we would prefer not to do breakfasts in the cafeteria for a number of reasons that would violate primarily our cohorts um so it's open

048for your discussion and your direction well personally uh for me on this situation my big thing is and after seeing the information that we're giving and with the numbers that have been coming back we are continually uh staying below the thresholds um I I I would actually like to see us go back to our meals as normal I'd like to see us go back to uh classroom as normal um all of it uh I know that under the mandates you guys we went over uh we are required to maintain the masks uh but that's pretty much it at this point because we've met all of the benchmarks um we're we're where we need to be and we have been for several weeks I know on that last report we got um it said under you

049know a continual drop for two weeks or under 100 uh that's very important or U because that put us under that threshold and the check marks there we've met that Mark um so we've met the we've met everything we need to meet and we look at what's going on in our community we have other districts that are back to normal their their schools are doing like they're supposed to they're and we're not seeing a big jump I know the big fear several meetings ago was after Labor Day we were going to see a spike we didn't it wasn't there um you know the nice thing with with the masks and staying there those that are that are still feeling a little uncomfortable or unsure they have that protection uh and the pp is available uh

050we have that Grant to pay for if we need more uh to buy more we can do that supplies I know I've heard some issues of lack of supplies we got that Grant that's a that's someplace maybe we need to buy a whole lot more I don't know and but we have the money if we need to spend it that's a great place to spend it on let's get that stuff out there um personally I'd like to see us move forward with you know school like it should be um our kids need to be at recess our our our lunch meals can go we don't even have to change the schedule we can stay on a two separate lunches um we can get everything back the way it it was um we can lift all

051of those restrictions that we currently have uh that's that's where I'm at Mr chairman um my concern would be is it's not as quite as easy as your you just two lunches um breakfast we've always had as far as I can remember breakfast in the classroom um it seems to go fairly well when once they get the numbers figured out exactly what they need to to stack the coolers with they're they're usually pretty good lunch is a little more tricky um some of the schools have to feed two grade levels at a time um in order to get everybody through within that certain amount of time so there is a concern about spreading those children out enough to make sure that they have that distance and not have that contact um so that might be

052a concern uh if it's a smaller school they might be able to do it but um so I do have some concerns about the lunch piece I I'm I'm in favor of not separating them bring them into lunch let them eat lunch let them go about their way I know at the high school we are on a two lunch program right now but we're not separating them mhm our other schools aren't separating them we're we're doing our thing you know it's it's really hard with 1,200 students on campus to yeah there's just no place to put them especially with the way that we've done it um but we're not seeing a rise in these numbers and and we are taking away a very important part of Education we are removing the socialization aspect from our

053kids and we need to get it back as soon as possible and I think now is the time and and Mr chairman it I I don't disagree with you I think that yes we they need to get that socialization they need to get back to normal whatever normal is um I'm more of the okay let's finish out the semester let's make it you know stay the course so to speak for the semester and then starting January if everything is great let's go back to lunches in the cafeteria you know I I I don't want to force the issue if if something happens and then we have to turn around and take it back again if that makes any sense um you know I'd rather kind of waited and you're right it's the the numbers have

054been low I think we had two in Bullhead City yesterday or something so the numbers have been very low but I would for the sake of the teachers for the sake of the kids is kind of stay the course and just wait until January that's just my thought other members I'm going to go with for the sake of the teachers and the sake of the kids we kind of need to go back into the lunchroom because they I I I don't I don't know about the junior high level I don't know if Dr Bond over there can Enlighten us maybe because we did have a call to the public from Dr Regan who feels it's beneficial but the elementary level I don't feel they think it's beneficial with those teachers I mean they have younger

055kids they don't just sit nicely at their desk and eat their lunch they it's it's not as nice at that level I don't think I don't know if it's something I mean I don't I don't know how they all feel with Miss Regan her big problem was I'm sorry to interrupt but her problem was that by having to do all this other stuff it makes it easier for her to to address her kids where if we're getting rid of all this other stuff then we've solved that problem too no I think you mis misunderstood that she's in favor of keeping meals in the classroom room because they have more time and I'm sorry to disagree with you but that's what she says and I will report to you that uh Dr Bond and the junior

056high is for sure uh recommending that we leave breakfasts in the classroom for the reasons that I shared with you in my memo that I sent regarding this agenda so that we can maintain our cohorts in the morning and then whatever we plan if we do lunches in the cafeteria would still maintain Co cohorts but the the bre breast are uh the breakfast time is uh very consistently all five of our sites all six of our sites would like to leave breakfast in the classrooms is that Administration would like to leave breakfast in the classrooms or teachers it was the instructional team so the instructional team has principles and the coaches and um um I trust my folks to have talked with their teachers uh and if they didn't talk with them before we had

057our instructional team meeting yesterday where where we discussed this they did send me their emails after they returned to their site so I'm hopeful that they would have talked with their teachers about that um and just two points to clarify please and I'm I know I'm lobbying a little bit here but one is to keep in mind that parents who chose in-person school did so knowing all of the uh things that we had guaranteed for them that we would do to keep their children safe including where the meals are and that's only one of the things that I'm sure they were considering um secondly if they had if if there were lots of complaints about that we have not heard them at either of the S at any of the sites or here at District

058no complaints that we've heard at all about meals in classrooms um and the other thing is that we are in phase two and the county still is listed as yellow so I don't disagree with Corey's interpretation of the data relative to Bullhead City however the State Department of Health considers us still in yellow in moderate so I would encourage you not to change too many elements of our Phase 2 plan uh if you can avoid it thank you I'm not willing to fight the breakfast fight I mean I really am not kid more kids get fed I hate breakfast in the classroom the teachers hate breakfast in the classroom but the kids are full so I mean I'm not going to fight that one I'll wait till a different day but I think we need

059to to go back to lunch in the cafeteria I mean I like I said if the junior high level wants to look at it differently they have older kids they may enjoy lunch in the classroom they may like that brown bag I'm having some major anxiety over 2,000 plastic bags a week at Fox Creek being used to deliver individual lunches are they using plastic my thought my I understood they were using paper plastic bags like a Walmart bag plastic bags okay 2000 a week the pictures I saw were paper so I'm s yeah 2,000 plastic bags a week and that's just one site so that gives me a lot of anxiety Mr President um I've also heard from teachers that they dislike the lunch in the classroom but obviously I don't know all teachers and

060I don't see all their perspectives it was nice to hear Miss Regan's perspective brought up some good points so I don't know if there's any way Dr Stewart if we could get a survey out there pertaining to like the lower grades and the upper grades as far as what the teachers feel um regarding lunch in the classrooms I mean I hate for us to make a decision put lunch in the cafeteria and the teachers are all like what the heck did you do that for like I don't want to irritate them based off of what we feel you know I mean if the teachers truly feel that way I don't care if they eat in their classroom but the perspective I'm getting from teachers is they don't like it yeah I hear that they're stuck

061in their classroom for very long hours a day and sometimes they have to sub for the other teachers and it's very very long hours and like jeie said in her report we don't want to you know overburden them to the point that they're just mentally and physically exhausted so I I would like to get a feeler out there to see the dis different perspectives what the all-around general feeling is on lunch in the classrooms on the teacher perspective and and the biggest thing in this is when when Miss Regan's because we keep referring back to that um she talks about unable to move sitting in rows um if we go back to if we remove these restrictions then they they're not unable to move and uh they the sanitation of classrooms the the sanitation of

062everything I mean we're when when do we co is not going away um we're not going to see an end of Co um so at what point do we change our new normal to to be something where we're not restricting our kids so much and and that's my thing is is when do we get to a point where where we' put in place processes and things to to to do and and all of the fears that we've had this the skyrocketing we're going to have after Labor Day um we can't have kids intermingle because the numbers are going to go up we're not seeing that at at our other districts well and honestly I mean I was at the soccer field 500 of them guessing our Bullhead kids are down at the soccer field touching

063the ball cheering each other on high-fiving they're at the baseball fields they're at the swimming pool I they're at the sporting events so essentially I'm sorry to interrupt but Mr President so essentially what you're saying is to resend that we are in phase two because if you say meals are going to go back to whatever normal used to be than any of the other mitigating situations that we have put in place to protect our children in phase two become moot because I don't believe we're in phase two anymore because our numbers where they are where they're supposed to be okay and the benchmarks that were set we've met the benchmarks and we've met we've met those benchmarks every week for the last four weeks that's your interpretation of those benchmarks that's not the discussion superintendent

064have that's why that or is so important it doesn't say and it says a continual drop every two for two weeks straight or fewer than 100 per 100,000 and in Bullhead some of those numbers have gone back up now we didn't get this week's report because Mojave County offices were closed yesterday for Columbus Day of all things and so we I don't didn't even get it today uh and I don't mean to be argumentative with you Mr President um two minutes ago um I don't know if that's significant or not but 18 18 new cases in the county five in Bullhead um significant not particularly um I get that what I'm saying is you all approved the revised plan that we're in phase two and if this is uh if we're talking now about you

065all saying we need to move to phase three that's not just discussing what we're doing about meals so I'm just trying to be clear about what you're doing so you know if if in fact you say as Corey says meals in the cafeteria as in the past then that undoes all of the other mitigating factors that we have had there have been reports to us every single day from one site or another of a suspected case we have been very fortunate that no employees or students that we know of have been uh infected with covid but we are dealing with reports daily and handling uh using our mitigation process so what we don't want to do is free up too quickly the whole idea was to phase back in we don't want to free up

066too quickly and then have to close back down I don't think any parent or any of you want to do it that way so I just want to be clear clear about whatever it is you decide are we moving totally to phase three or are we just changing what we're doing with meals based on our agenda we're only dealing with meals well like she said if we change meals back to the new normal we just pushed us into phase three well effective yeah so but if you say on the other hand uh a a middle ground if you were to say continue breakfast I'm just using this as an example continue breakfasts in classrooms do lunches in the cafeterias with the strategies in place and see what happens see if there are any changes in

067our numbers say between now and Thanksgiving and then revisit it or revisit it at the November meeting uh what I'm saying is you know think about that there is a middle ground here are wanting a survey maybe in that survey we need to there we go ask and I don't see why it has to be the same at every site I mean if it's working at Fox Creek for them to remain in their classrooms I'm I mean I want to do what's best for each site what's good for one site might not be good for you know it's good for 12-year-old is it necessarily the best thing for the 5-year-old and to your point that's you know one of the things the middle school has said you know that they would prefer to go to

068lunches in the cafeteria uh Fox Creek is prepared to do that they have they have a schedule ready to go for that that uh the other sites have schedules ready to go for that knowing that this was on tonight's agenda U but also building in you know making sure that we have some distancing and doing whatever we can do so they're prepared to do that and we can do the survey we can do you know we can do any of those I mean me personally I haven't heard a single teacher other than the call to the public with Dr Regan request they stay in their classrooms for lunch Mr President the only other thing I want to throw in there is that we are coming into flu season which means you know that could create

069another whole another issue um again stay in the course until January at least gets us through that that time period and hopefully when we come back in January things have um gone away at least a little bit more I mean so it's not an easy answer so can I see a visual of this like if we go back to lunch in the cafeteria I mean are the kids going to go through the cafeteria line get their trays check out go to the table yeah the thing is that we would still try to keep them in cohorts as our neighboring schools are doing you know the ones that have been doing meals they're still keeping their classes together uh they're still SE seating on only on one side of the table so that kids are not

070facing each other now I I know at at Diamond Back Our tables used to be I mean they probably still are obviously but two pieces so they don't even have to be pushed together I don't know if the other schools have that or some do and some don't so I mean you know those things can be arranged by sight um um but we can you know we can accommodate as as many cohorts at a time in the in the cafeteria um but follow some of the mitigation mitigating factors as well yeah the kids would still go the through the line and pick up their food I'm just having dress over these bags honestly it's really bu me so did you guys want a survey for the teachers I would like a survey okay that'll actually

071give some more more time for some more numbers um but I would definitely like to discuss getting us back into right into phase three I mean we we make a motion that if more than 50% want lunch in the cafeteras we can go back to that effective Monday or no we're going to need a week uh it's Tuesday now we wouldn't the soonest we could really do that would be a week from Monday that gives everybody a chance to get their they have they have plans on paper but it would give them a chance to get that uh you know get all the pieces in place to do that and give Chartwells an opportunity for their planning for that um but we could do it certainly a week from Monday by site or just that's

07250% of this the teachers because you're were saying by site did you want it by site or did you want it so at Fox Street yes Dr Bond a weird sit because talking you're also two not our kids will not be actually walk through together so they will be sitting at a lunchroom table by their cohort it will be that cohort and then they'll be released by they'll sit come in and sit and then they're going to have to be released by teacher and then so Mr kp's kids will go and all get their lunch and then come back to the table then we can release the next set of kids and that's what Dr R was talking about with it's more restricted does the teacher stay with their cohort while they're in the cafeteria

073getting their lunch they're still not getting a lunch break and right now according to Mrs Dr Reagan you know she's getting a break even though she's in a classroom with kids and at any of our sites somebody's going to have to be on lunch duty so even if we went back to the normal the old normal of kids go in and they you know go through the line and they go sit they've always gone at least in elementary school and in the J and in the Wellhead Junior High when it was a junior high they still had assigned tables they still went to an assigned place they didn't get to just go any place and eat with their friends and somebody has to be on duty um that's always built into the schedules um and

074I think Dr Reagan's point was that at least in her room she's got one little group of students they can be doing some things she gets some time and maybe she's the only one with that opinion so your your idea of a survey would give us certainly give us some more information at the elementary sites uh and Mr Roy is here and he can correct me if I'm wrong at the elementary sites um uh teachers come in and relieve the teacher from from their classroom so that they get a lunch break yes yeah so uh our teachers at the elementary school are getting a break for lunch uh so that they're not stuck in their room during lunchtime um so you know there are a lot of little pieces and it varies a little bit

075from site to site but they're all getting a break except preschool I want to be clear about that because they're expected to teach preschoolers um uh social skills Meal Time social skills and that's not new that's been in that's been a preschool requirement for years Mr Roy they are getting a break right now while they're in their classrooms so the the teachers are in the room with the kids eating lunch and then I have uh specialist teachers and pairs go in the classrooms and cover teachers for a 30 minute lunch period at the junior high or not uh my teachers even the ones when they go on prep they are going around to relieve other teachers to see if they need bathroom breaks or whatever the case may be uh we are down to teachers

076so a lot of them are covering classes uh they like the lunch with the kids and I want to say about the 50% survey even if it's just all Fox Creek teachers that want lunch in the classroom that's not going to be % so even if that's a desire for my I I don't know I don't know is a right answer my my whole thing if we're going to be changing the lunch thing we're we're like she said in here're we're actually restricting more unless we get rid of all of these other restrictions and that's what I want to do is get rid of all these other restrictions so when you when you have your your lunch break and that's I mean when I was at the junior high if it was my my week

077to do lunch duty I was in there for that week doing lunch duty the kids came in for the first 15 minutes had their lunch the next 15 minutes they're out of the lunchroom so it there was time for the socialization there was time for getting to do that you know and the teachers went out to the to the field with them while they they went out there for their for their that that next 15 minutes so that's how it was always done so it they do get that socialization um we would be eliminating the idea of the cohort going to the bathroom you know and a teacher having to escort them down and watch what's going on I want to get rid of all of that that's that's where I'm at I want to

078get get that going and get you know the the the idea of now if a teacher wants to still sanitize their room we'll provide them with the stuff to do that um but if they're they're spending so much time covering and and moving around because of all the Restriction we put in place by just changing the lunch we're we're actually limiting them even more so I I would rather personally this is my thought is get rid of all of the other and go back to life you know I with all your respect Mr vir I think we are throwing so many things at these teachers at one time and I am really having a hard time I see my teachers doing amazing things within the parameters of what we've given them I don't want to

079go back to my campus and change it again what the system that we have right now is working the teachers have gotten used to it what they're upset about right now is the idea that now we might be changing lunch I don't want to change they're liking the way lunch is set up now they're having actually they like being in the classroom which I won't say they like of course they have rather have some time to themselves but they have adapted to it and teachers are marvelous creatures with that I think we need I agree with Miss Diaz in the fact that I think we need to continue this until December I think we have to stop changing things in mid stride I think we have to give things a chance and for teachers to

080be able to breathe because every month we're giving them something different and I likened it in our meeting so I feel like my teachers are heavyweight Fighters right now and they are just waiting for the next punch and they are rolling with it but do we have to keep hitting them and I think we need to stay the course with where we are so everybody's stress level can just decrease because they know what to expect when they come in on Monday morning and I can stop changing things at the middle school how do your teachers feel about the lunch in the classrooms are they getting a full lunch break are they getting relieved um we're um no they're not getting a lunch break uh we have people that are on prep during that time that

081give them a five or 10 minute break some of them are getting electives a break during their electives their planning time but because we have four four of our elective teachers are off campus we have to cover them when they're teaching off campus to our students students that are on campus so um they don't have a full prep or a full lunch so it's a mix I think most of them would be happy to have the kids in the lunchroom right now we uh with our after school program we have three days now of 70 to 80 students and they start out in the cafeteria socially distanc having their snack um and we can fit that so Dr Stewart said we did put together a schedule which is kind of what we've always had is

082we've had two preps or two lunches but half would go outside and half would come in would be at recess so we would just have boom boom boom without the recess where they would all go go in and that would give them we'd still have to have teachers on duty but we've always had teachers on duty that they could rotate and then the others could have at least a 20 minute lunch which they don't have now unless they're eating with the kids do we have the possibility of using some of this grant money to hire additional pair of professionals to cover some of those shifts yes we do if we can find people to do it you know we did find uh finally found uh enough uh individuals to be our health assistants a position

083positions that you already approved that will be paid for with the grants um and we did finally find the extra day custodian for each of our sites right now the funding for that would be from this ESG Grant which of course runs out in December but depending on how much we can roll you know move over to that Grant uh we would we would certainly have some funding to do that um to help with that um and and and I would like to piggyback a little bit on what Dr bondon said simply because I didn't think to say it to you all one of the senses and this is with all due respect because I do respect all of you but every month when we have a meeting a board meeting and something changes that

084makes it difficult from their perspective but I think we might hear that in a survey so your survey could give you a lot of really useful information relative depending on you know if we word the questions right and get get the information that you all want but yes we can certainly hire some some people if they're out there available they'd have to have fingerprint clearance and um which is not all that difficult to do so yeah we could do that to help cover lunches whether it's in the classroom or not I mean I I think after listening to that I mean your teachers have not had a lunch break and listening to what did I hear that that the virtual teachers I mean I mean they seem to be getting quite a few little breaks

085I mean I feel really bad for these in-person teachers right now the situation is ugly the situation is not what any of us want and I'm like Corey I would love to see things as normal as possible as soon as possible um um but I don't know that soon is right now that's where we agree to disagree we say we can't keep changing but they're begging for lunch to go back to normal they're begging to have recess time they're who is begging teachers to whom just they're overwhelmed they are overwhelmed they're all overwhelmed and don't get me wrongp I mean I'm reading it all over the place and there are local teachers then your survey will give you that information yes we'll be happy to do a survey I mean I well that'll come out

086the survey and let you and have you decide not wait a month to decide based on the results of the survey if we do a survey you need you need to make a decision quickly following that yes I mean I say give them 24 hours to answer a survey one question you know I mean it's one question well I'd like to see if they'd want to keep it the same through this semester and then change beginning of the next semester like if they want to keep it as it is now or change it or not change it the next semester what if I drop a draft a survey uh tomorrow morning send it to you all to see you know to make sure it's got covered what you want covered fix it get it out

087uh uh is this a is this a working F Friday it's a flex Friday so it's not for everybody so yeah everybody's doing this um put a deadline on it for whatever you want as a deadline and and then you all can decide from there did you want to say a deadline or just wait and see what what's what's the thoughts for sometime next week or so CL when do you want to close the surve the question obviously the next day or two I put out a survey today regarding the health club thing and the last time I looked there were already 99 responses uh let me see what there is right now and it gives you it gives you an idea how quickly they will respond I'm sure quite a few are probably watching

088the meeting surveys is coming out and this doesn't want to boot up right now but uh uh there we go yeah I contemplated taking the gym [Laughter] survey oh well it says the site can't be reached so I don't know what's going on but there were 99 responses in I mean there were 36 there were 36 responses there were 36 responses within 5 minutes so um and that was for the entire uh Bullhead City Elementary School District staff you know bus drivers everybody um so I suspect you would get teacher responses within an hour so if you gave them a day that's probably plenty of time and what do you want to be the outcome of that survey I mean I would say that if we have 50% 51% or more wanting lunch back in

089the lunchroom then we move lunch back into thech by sight or overall I say by sight some I would say put Fox Creek in their own category because they're just their own little category over there survey those questions and not make it yes no because when you ask a teacher do they want to go back to lunch in the cafeteria of course going to say yes yeah so make sure you qualify it and that do you want to go back to lunch in the cafeteria supervising or do you want like they can't is not a yes no question I mean can it be as it was PRI did your teachers supervise them prior they did but they had lunch duty so it wasn't every teacher that was in there um they have a rotation of

090Duties so it was usually a good four to five that were inside of the cafeteria we had some that were outside for like recess and stuff like that but it would be they would have to stay with their uh and with their classes and with the parameters we have right now because they have to make sure that those kids stay together they're not running around they're not so at the high school there's no cohorts correct they're comingling they're having lunch they're doing what they need to be doing and we actually don't even have lunch duty right now it's kind of nice administ is doing our lunch duty hey ad admit and at milk at milk there's no restrictions I don't know about the other chart I only know milk because I have a child there

091um there's no restrictions other than to wear your masks and I know the teachers are sanitizing I know they're washing their hands I'm not I mean we need those Protocols of washing your hands and wearing your mask but one of the things we can do with the survey too is uh one of the items can be which school do you teach at so that you can disaggregate the information you know the responses by site it seems like that the middle school does need some assistance because that's long hours if you're teaching before school or after school that's a very very long day with no breaks yes and we've been trying to do that that's part of the issue with substitutes um the middle school has more open positions than any other site and uh so

092that's part of what's created the situation and the other part that creates the situation is the percentage of teachers from each site who were you know who needed to be in Virtual needed to be teaching virtually um and and um you know that we we can't force to be teaching in person when they have health issues so um a month or so ago I said to you a whole lot of this is 10,000 moving parts that nobody sees but those of us who are trying to put it all together and um and and this whole issue is allowing you to see some of those moving Parts um that have to do with all of this scheduling so uh whatever your pleasure is maybe even a sub assigned to Bullhead junior high or middle school sorry

093to cover that until we find some hired help some professional but we have no subs that's the is that's the issue and that's the reason that that she's had to pick them quick um but your idea your idea of certifying you know getting sub certificates for some of our pairs might help for some things it's not going to help for others but it might help for some don't think it's going to help the situation at the middle school given the circumstances of numbers that we have there um but we can they've been busy trying to look at other um other options and uh they in fact just hired a teacher to fill one of the vacancies that they had so um they're they're all still struggling to find those folks too and like we had

094discussed maybe opening up a new pair professional position and with the highest need for the middle school first right and um and the thing is that you know the money's not well I'm not going to say it's not an issue because at this point we have lots of lists of things but the thing is that those folks would not necessarily have to be hired for uh a great length of time you know we might might be able to hire somebody for four hours to cover those lunch duties and those re you know those uh not that it's a big issue but neither do we want to hire somebody for 6 hours and only have a 4-Hour job for them what about our bus drivers can they fill in as uh L Duty they are swamped

095with their driving right now and especially with the U meal deliveries on two days a week so we wouldn't have them consistently and you'll and you'll see some of that information when we get to that item I did see a little bit of it I just didn't know if all of them were doing that or so as of right now we've got a direction for the survey uh we got direction for a uh pair of professional okay um maybe even two or three if we have the funds um so let's see how many we actually can can can afford because I know that any sort of relieve at the sites would be amazing absolutely um I mean five or six you know whatever we can do um get as many in there as possible the

096number number four jumped in my mind when you first said it so you know if we had three or four per site uh especially the sites that you know really are struggling I mean middle school has been struggling since the beginning and and Mrs P's teachers just like the teacher everywhere in the district have been amazing at stepping up um anything I'm missing on the direction I will send you a draft of the survey in the morning I'll uh probably midm morning in an email so that you have that to and then get back to me send me your responses or any additions or Corrections or changes you would like to have we want it to be to get exactly the information you want and then based off those surveys if we have 51% or

097more they can go back to the cafeteria if that's what if that's what your direction is so so that would actually need a motion right with yes and it would and and some specificity please are we talking about Cory's version of going back to the cafeterias with everything like it used to be preo or are we talking about going back to the cafeterias with the mitigation U mitigation uh things in place can you visually describe your vision and your vision okay my vision is remove going to phase three and removing the restrictions that we have in place that's my vision is is eliminating all of that um and I I think that and I think the difference there it might be sort of because I suspect Corey that this was the case when you were

098teaching at the Junior High um students were still assigned to tables by you know the that was part of the whole process you know by grade level or by they were assigned to tables they might not have been assigned in cohorts but they were to sit in the same places every day and this is just Just A variation on that um so you know my definition is one side of the table and uh and that we have no more cohorts in the you know we have them arranged by cohorts uh as they go in so that we can maintain that piece and then of course time in between the lunch lunches so that the cafeteria can be suitably cleaned which doesn't take hours you know I think they've already built that into the sample schedules

099that they have so that's kind of my definition is that we retain the mitigation factors when they go back to the cafeterias so you want us keep them six feet apart don't face each other you want to we can't we can't do six feet apart it's impossible 30 kids in classrooms but not facing yeah we're not we can't do but they would be they would be facing One Way only and um so that we don't have kids facing each other um of course and that's part of that is because the masks come off to eat you know and so they don't have they don't have that barrier um and and uh no they wouldn't be they wouldn't be six feet apart we can't do that I think that the plan that Mrs Petri had or

100that Mrs Bond had Dr Bond had had the had a number of kids at a table so like on one side what eight students eight students on one side of a table you know the big cafeteria tables when usually they seat 12 and after they're done eating and they're dismissed where do they go I think it depends on the grade level you know I think it depends on the school whether they're whether they're going outside or not going outside um the outside would there need to be some restrictions on that unless we are going back to then mixing the cohorts and letting them play on the playground so I'm all four pH three personally I mean I'm I'm just looking at all the recreational stuff going on at the river at the parks I mean

101the splash pad was jam packed the fields are packed the kids are all out there they're in the restaurants I mean we need to we need to wash our hands we need to wipe our surfaces I mean I don't know could we also add a phase two continuous on the survey or a phase three and when they'd like to see it if we're waiting for a survey might as well ask them what they think okay I mean I really don't want to make decisions that are going to tick anybody off well we're going to tick people off we will but I mean that's going to happen like to keep the majority happy I mean if we can I I don't want to do something that we think is right and the teachers are like what

102the heck are you guys thinking of there because they're the ones that actually are in the classroom with exactly yes yeah I mean if this is what they're asking for and this is what they want and that's what they're replying to on the survey I don't see why we can't can't do it if they're freaking out saying oh my gosh no recess no lunch no none of this we're still scared well we're also it's a week to carry so you got a couple days to even get this out and then a week to make any changes we're almost to November why don't we just move our November meeting up and handle it then instead of saying if you come with this this is what we want because I really don't want to just say okay

103let's do we don't know what that response is going to be right so we could just move our November meeting up earlier in the month and we're talking maybe a week are you guys okay with that you know because if if if if they're saying it's going to take a week to get it out and then a week to enact it um we're still it's not going to take a week to get the survey out me this is Tuesday and you do it and then well we could have it out by Thursday I mean we could have it out Day After Tomorrow the survey could be out day after tomorrow okay we could go but I mean I and I think maybe you've got a good plan though of moving you know of looking at

104your uh whatever because what I mean if you decide to go back to some kind of normal lunches it chart Wells and everybody needs a little bit of time to prepare for that so you know week is not unreasonable to do that but I don't want to wait till November to make another decision and then it's going to take another week to implement and I mean I'd rather just have another meeting I mean I don't want to have another your uh your normal meeting would be the 19th of November which is literally four weeks from now so um you know moving up a week or not a week and that is actually the week before Thanksgiving so um oh NOP it's two weeks before Thanksgiving sorry so you'd rather just say if it's 51% per

105site that site gets to do whatever they decide to do or put out the survey and request the phase two phase three request the lunches and we meet back next week on the 20th and discuss this and Thanksgiving I'm fine with that too are you guys okay with that yeah because I know you love being in my president I'm just kid I mean there's nothing you'd rather do on here I would truly like to make a decision based on their wants not I'm okay with that what we think is right yeah I'm in I'm in agreement with that so what we want to do is get the survey out this week yes meet next what day well we can we can let's kind of get an idea when we get to that point in the

106meeting have baseball Wednesdays but I mean you want to do on a Thursday on a Tuesday I think I like Thursdays Thursday okay so when we set the meeting that's what we'll plan so we'll just have an extra meeting I guess so no it's all right it's all right I just want to hear I mean I'd rather I'd rather do what they want I agree I mean we keep shoving everything down on their throats they should at least have some say and I think this is a good opportunity to uh to do that because number one it honors their opinions but the other thing is right now is that you know we have to be thinking about their stress levels too so this this gives them a little chance to give you all some feedback

107and and not feel an additional straw better be ready to implement that following Monday then on the 26th you got two weeks based on what whatever decision we don't know we're making so we then we don't need a motion because you've given me directions so that's good thank you surve thank that's just directions so we 3.4 no motion what time is the meeting uh isn't that at the end we'll do that the same time 5:30 is what we'll set when we do that on six actually we already did six we already did that one yep so you probably better decide it now let's 530 sound good um Miss lot had her hand up a moment ago I don't know if you still need to be recognized oh sorry my only concern the parents do they

108have any say because some of the parents did choose in-person learning because of what we were doing so my fear is if we do this too soon and parents weren't weren't asked about it we're going to have a huge amount that are going to want their kids but mov back to Virtual because it's no longer going to be what they consider safe for their kids well I know the elementary usually kept their students in cour lunches at the tables like um some of the teachers described or administrators described already so if we're still doing that that wouldn't be much different than keeping it in the classroom so um I know a lot of the schools would still probably keep it that's the way they did it before covid so I would hope that they would

109still have you know some of that safety precautions I think I think maybe that would be um something for you to consider too because um whatever whatever was normal before at sites might not be what Corey considers normal of everybody you know kind of like the high school does it and that's not wrong what the high school does it's just normal for the high school so you know if if somewhere along the line you were saying if in fact you decide okay let's go back to what used to be normal lunches then that would give the sites the um uh that would Empower them to continue to do what they had done in the past as opposed to oh you know we're being directed to do it this other way so you know as long

110as as long as that we're buil into it I think that would relieve some uh some of the concerns okay let's see what comes back on that survey we'll see all right item 4.1 uh regulation ACA sexual harassment is this a Mr President this is a this is a regulation that goes with that other policy that you approved earlier uh we couldn't present the regulation until after the second reading of the policy so uh this is the uh this explains what the compliance officer has to do and the procedure uh regulations always have to do with procedure so you've approved the policy my recommendation would be that you approve the uh the regulation as well any questions then I would move that we approve uh regulation ACA - R sexual harassment is presented I second

111all in favor I Corey Burgess I Janie Borland I Brandy d i Charlene Diaz so moved item 4.2 regulation ACA a-r Title 9 sexual harassment ditto it's another regulation any questions on that one okay then I move we approve regulation ACA a-r Title 9 sexual harassment is presented I uh second Charlene Diaz all in favor I Corey Burgess I Genie Borland I Brandy d i Charlene Diaz item 4.3 policy Iha basic instruction program uh this was a policy that was presented to you last month for a um first reading and then we received information from uh asba that uh the legal reference at the bottom was wrong so we already knew we had to bring it back to you for a new first reading but you all also pointed out uh the statement about foreign

112or Native American language that was in there that embarrassingly enough was not was not on my radar uh Mrs lot did some research to determine whether this is a requirement uh in Arizona it is a requirement for grades 9 through 12 that a different language than English be available for instruction it is not a requirement for kindergarten through uh 8th grade uh there is a requirement that if a district adopts a foreign language pick a grade level so they say okay we have a person who can teach it at third grade and so we adopt that then we're obligated to teach it at each grade thereafter since we don't have that uh in our in place in our curriculum the curriculum committee recommends that we drop it from this policy and uh correspondingly that if

113we were to have someone in the district who is qualified to teach a foreign language that we have it as part of an after school offering so this is a first reading again because of these changes so no action tonight thank you sorry I'm missing that page you're missing the page yeah I'm losing everything tonight this one okay moving on item 4.4 uh resignation of Moises Cornell do we Dr Stewart uh Mr President members of the board we received a resignation from a teacher uh last month and um uh so breaking a contract and uh or this might have been in the consent agenda um but um Mr Burgess asked that we have it as an action item uh the reason I'm asking for an action item uh the way this was handled um we

114were given no notice and basically left the job um also the information that was sent to the students I felt was very inappropriate on his behalf um so I'm asking at this time that um we accept his resignation but enforce the liquidation of damage clause in his resignation and report it to the state so I would like to make a motion that we accept his resignation in and enforce the liquidation of damag clause and report it to the state are we able to see the message that he sent to the students or did that get shared out uh no the letter did not get shared out um was a rather long letter we could I suspect it's in his personnel file that we don't have access to right now um in the evenings those are

115locked it was a a resignation on a Sunday it's not covid related um and um and it was effective immediately we do have that liquidation of damage clause for when they walk they basically walk off the job uh so if we just take that into consideration and not the letter um we should still be pursuing the liquidation of Damages I honestly don't feel like I have enough information so I agree I mean I I so is there this we could actually table this to yes you can all right so let's table this to our next next Thursday yeah we're going to be here in a week so yes um let's table this item and provide that information to the rest of the board absolutely that's my fault I didn't ask her to send it I

116thought you had it so that is my fault um item 4.5 addendums to work assignments for bus drivers for meal delivery routes Dr Stewart Mr President members of the board um I'm very happy to report that the USDA uh has extended the version of the meal program that allows us to uh deliver meals to to neighborhoods through next June and um and we started doing that when the rules changed on September 14th as a result of that however and the fact that we only have a certain number of bus drivers um uh they're driving 81 a half miles a day on Mondays and Wednesdays to deliver meals and it's added um I'm sorry not 812 miles 81 1/2 hours of driving time uh two days a week to make this happen for some of our

117drivers that has moved them from part-time stat status to full-time status which then um means that we need to pay their insurance rather than change their job descriptions or their work agreements I'm recommending to the board that we offer those individuals addendums to their current work agreements addendums then are only for the Year and no expectation that this carries over to a following year we can pay for this with the two grants that we've discussed before the ESG Grant can cover from September 14th through December 4th and essers can cover from septe from December 7th through the end of June um and uh so the amounts total from those grants uh for the time from September through December 4th uh is about $97,000 a little over 97,000 and the amount for uh the rest of

118the year including June is just under 180,000 covered by the grants so I'm requesting and recommending to you approval of addendums to the work uh work agreements for these um bus drivers any questions okay then I move that we approve the item 4.5 as presented second that Genie Borland all in favor I Corey Burgess I Genie Borland I Randy d i Charlene Diaz item 4.6 revised classroom site fund performance plan school year 2021 Dr Stewart Mr President board members well this is this is uh a recommendation that I'm really kind of excited to present to you um some of us were around and voted for proposition 301 in 2000 um with the intent of uh some additional payments going to teachers and subsequent to that um legislators and other people got their fingers in this

119and turned it into a whole lot of red tape within those guidelines because we certainly want to do things legally the plan has been put in place and in fact you approved a plan in June this plan in June for this year covid has impacted this and a number of the opportunities that teachers have had in the past to earn points to get this money um are don't exist right now so Club sponsorships that are not paid for uh all of the kinds of things on the list um Kim if would go down please another couple pages to the oh a few more please next page there we go so these are activities that teachers um historically participate in to earn points to earn this money um the classroom site fund committee met last week

120and um the things you see in yellow where the maximum points per activity that hasn't changed it was just listed at the bottom previously but the one category that starts with ongoing or special assignments is a totally new category that allows uh allows points to be earned for things such as covering for other teachers classrooms and um some other assignments some of which we may not even know at this point so this is an opportunity for us to recognize that people uh that teachers are giving up some of their other time and in fact rather than paying them the $20 per period to cover for somebody else's class uh this gives them an opportunity for considerably more uh payment for that um the other item that is of significance in this would be uh Kim

121if you would go back up please to page two thank you um these are the seven goals that uh are part of the plan um for teachers to acquire money from this fund number two has changed uh because this year there are 12 uh professional development days as opposed to 10 in the past and so the recommendation is just simply to change that to match the number of days actually happening goal number seven that has to do with student achievement and keep in mind that all of these goals are ones that are required in statute to be part of this plan number seven has to do with student achievement just as all the alphabet groups in the state are trying to uh influence the legislature and in turn influence uh the federal government to wave

122state testing for 2021 um those conversations have not begun but they will be but just as those requests have been made this committee is requesting that for this year that goal be suspended for our teachers and uh that our teachers automatically get the percentage of their total uh from this from this uh goal we did in fact as required Corey read it earlier in that uh document relative to ESG grant that we had to do the fall achievement testing and we have done that however it was done during the time that all of our students were uh virtual um you received copies of those test results I think last month and immediately noticed uh some strange numbers from those test results uh I think it's safe to say that many of those test results are

123neither valid nor reliable under the circumstances and therefore since the Baseline testing is not valid or reliable it would be difficult to to show that whatever growth is shown in at the follow-up testing in the spring would be valid or reliable so uh I am agreeing with the committee's recommendation to ask that you wave that goal for this year anything else in yellow in the document uh matches these changes questions well I don't have a question but um I've actually had to fill out this before and a lot of the things that were opportunities are not opportunities any longer such as uh concerts grade level concerts or you know um parades or um just normal group things um like the math nights and things like that that we're not able to do right now so

124any kind of um accommodation I think is is appropriate is that change with substitute being made is that enough with not having all these other opportunities to to calculate points is that enough the committee felt that it was they they tossed around their various ideas and uh and they already um Kim if you would go back to that chart page please the committee uh members are the ones who determine uh so if a teacher comes up to one of the committee members and says um can I get can I get points for X Y or Z the Committee Member then brings it back to the committee and the committee decides whether those are allowable points or not so they've been uh they've been empowered to make some pretty significant decisions as they should be relative

125to this whole thing uh so they seem to think that if we could do these and they still have the uh are still empowered to make those kinds of decisions that that it should be fine because that that is kind of nice to get to count your substituting towards your 301 that's yeah yes and this and this uh this is actually a better deal for teachers than the 20 bucks an hour or 20 bucks a period for covering for somebody else you know in the end significantly more money even if they've had to do it for an inordinate amount of time as some of the Middle School teachers have had to do we going to backdate that for those teachers or no like will they will they get credit for on they've already s okay

126yes as soon as as if you all approve this then yes the um uh the committee members will work with their teams to make sure that anything that's occurred already has you know can be can be documented any other questions right then I who's on the committee um I don't need specific names there's one name from each there's one person from each School site teachers one teacher and they are elected by they are elected by their peers okay all right then I move that we approve the item 4.6 as presented I second Brandy DUIs all in favor I Corey Burgess I Janie Borland I Randy deis I Charlene Diaz so moved item 4.7 replacement of an engine for a bus Which exceed which the cost exceeds the value Dr Stewart thank you Mr President uh

127one of our buses uh blew an engine and uh the cost of replacing the engine is $111,000 plus the amount of time that it would take for the mechanics to remove it and put it back and a few other uh little connector kinds of cost probably $500 the bus in question uh was purchased by The District in 1998 so it's 22 years old uh another bus that was purchased that same year is the bus that was uh total in the bus accident up on the parkway uh down by land and drive um two years ago and the insurance uh value for that bus was $7,100 it's two years later my estimate would be that the insurance value for this bus might be in the neighborhood of $6500 so my question to the board is twofold

128the first one is in your opinion is it worth spending $111,000 on a bus with the value of 6,500 um and to give me some sense in the future of uh of your views you know if a similar situation came along so I would have a sense that I would not necessarily have to bring that decision to you all that I could say no the value of this vehicle or this whatever air conditioner whatever it is is less than what it will cost us to fix U that I can just go ahead and make those decisions but if the amount involved is this amount of course I would bring that amount to the board but but I wouldn't even bring it to you if I could make the decision that this isn't even worth it

129so it's kind of a two-fold request on my part um do you want us to replace the engine in this bus if so please authorize me to spend the 11,000 for the engine if it's not worth it I need that message too thank you personally um looking at this there is more to that um that because we have backup buses oh thank you for pointing that out my question have another bus yes we actually have other multiple other buses so it's it's not a one time this is and it's going to put us in a situation because normally when you got a $100,000 bus an $1,000 motor we would replace an $1,000 motor than replacing $100,000 bus but when we have several backup buses I just can't see spending $1,000 to replace a motor when

130we don't need it um so with with those other IDE ideas in there yes I I would say personally that no we don't need when when the value of the the replacement is less than the replacement then we we definitely want to you know think about that seriously um but with buses in particularly because an $1,000 motor when honestly you get a motor your transmission there's not a whole lot that wears out so you can put a motor you can put a transmission in a bus and not spend $100,000 and put that bus back on the road in excellent condition right we're in a situation that we don't need to fix this we don't need to spend 11,000 bucks so we can park it and put another bus in its place and not spend 11,000

131bucks so I would like to say at this point no don't don't fix the bus and I don't know that that takes a motion I just I I needed a sense from you all um and and um furthermore I would I would suggest in this case if we're not replacing the engine and putting this bus back in the fleet um that we sell it as is because it is our older buses it is an older bus it's 22 years old has over 170,000 miles on it which in the scheme of 22 years is not all that much but um but the thing is we would if we just park it we're we're continuing to pay insurance on it and I don't see any point in us paying insurance on it either so you know if

132we can sell it as is or take off any usable things that we can um for instance the other bus that was total a year ago in the other Parkway accident uh it was totaled but we removed all the seats we removed anything that could be used on other buses before we sold the uh the chassis yeah we we we could remove it from insurance without selling we could yes we could um but but my whole point is when we when this is one of our older buses in the fleet and we have others that are newer if one of the newer buses break down put a motor in it because we don't have to replace $100,000 bus um where this one is one of our older buses in the fleet we have other backup

133buses right now sell it we don't we don't need it we don't even need to park it we just I would say get rid of it because we have backups if we're in a situation where we're we're down in buses and we might need backups and fix it later and it's a newer bus that's another story um but yeah because if we have to and we're waiting to fix a bus we could always just take it off the insurance until we fix it and put it back on right um but in in the situation we're in there it makes to me it makes no sense to to even keep it we have this is something we can liquidate um there's processes we go through to do that um and and we just get it off

134the books it's an older bus we've had it way too long and we don't need it so I agree I agree I agree okay thank you I appreciate the Direction all right item 4.8 uh adjust the school year 20 2020 2021 school calendar to add February 25th 2021 as a student day Mr President and members of the board um you can see that for both October and February we have parent teacher conference days when we counted our student days and our plan our intent was that the 21st of October be uh a partial day of school so it counts as a student contact day have parent conferences in the afternoon and evening and then a half day of parent conferences on the 22nd um uh and um not count that as a student Day that's

135coming up on us very quickly so we don't want to change that but if you look at February where we have our other conference uh day uh conference days um uh we are proposing that the 25th in fact be a student contact day for half a day so we would have half day on the 24th and parent conferences and half day on the 25th and parent conferences the reason for this recommendation is that in that list of things that Corey read to you earlier in the agreement for the ESG Grant uh as a result of parts of the executive orders uh we cannot have fewer days student contact days in this school year than we had last year and still qualify for those grants we were off by one day we our this calendar has

136one less student cont deck days than last year's calendar so putting that half day on the 25th of February really doesn't change this calendar it just change changes how we were using the calendar and it would give us that day back so I'm recommending that you approve that the 25th of February be a half day of school or it it counts as a full day it counts as a student contact day any questions can I move we approve the calendar ch change is submitted I second Charlene Diaz all in favor I Corey Burgess I Genie Borland I Brandy d i Charlene Das so moved item 5.1 uh executive session I need a motion to enter into executive session I move we enter into executive session second jie Borland all in favor I Corey Burgess I

137jie Borland I br Bo I Charlene di we have an executive session [Music] don't love me please hold me me before I fly away please hold me till me oh [Music] to the end you