BCESD Board Meeting 9-17-2020

001[Music] so [Music] um [Music] i called to order this regular meeting the bullhead city elementary school board on thursday september 17th at 5 30 pm 2020. roll call corey burgess here brandi dubois here jeanne borland here citizens president can you please sign the agenda or do you please sign him back and if you join me for the pledge of allegiance i pledge allegiance of america okay call to the public this is the time that the public may speak to the governing board regarding issues in the jurisdiction of the governing board and subject to reasonable time space and amount of restrictions as the governing board may establish comments will be limited to three minutes per individual unless specifically waived by the governing board at the conclusion of the call of the public individual members of the

002governing board may respond to criticism made by those who address the board may ask staff to review a matter or may ask that a matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in advance as part of the agenda and no calls to the public today so we'll move on to 1.6 can we get a motion to adopt the agenda i move we adopt the agenda i will second all in favor aye corey burgess randy dubois aye jeannie borland aye aye so moved uh item 1.7 superintendent's report dr stewart thank you mr president members of the board i sent you quite a bit of things this time for background information and reports and answer any questions you might have about any of those

003items do we have any questions for dr stewart thank you i have quite a few updates for you it's been a busy month of course it's been a busy six months but some other things have been going on first of all an update from the part of the report i gave you last month about the subpoena from the attorney general's office those documents were all prepared and sent on tuesday and we'll await whatever rulings that they give us i've been asked to represent bullhead city elementary school district on the chamber of commerce business and government affairs committee and i think that's a good opportunity to reach out and inform some connections with people in the community and also stay on top of relevant legal issues that affect us locally was the weekly mojave county superintendents

004meeting and we had the pleasure of meeting with kathy hoffman today and sharing with her concerns from rural schools in arizona they have she has a new task force starting next week to review first of all where we've been in the last six months and then listen to concerns and ideas to establish the next steps for the state and there will be a representative from mohave county don't know who that will be but we know there will be one i attended the asba law conference on thursday and friday and some key points that i thought i would share with you the first one i had mentioned last month is the change in the open meeting laws they added two new uh allowable reasons for having i'm sorry for for executive session they've added two new

005legal reasons for that both have to do with school safety organization planning and programs someone finally recognized that if we're going to plan for emergencies in our schools it's probably not a good idea for just everybody to know what those plans are and to allow us have to have those conversations some districts have already tried to use that to have conversations about covid19 plans and those don't really fall within the law secondly the sexual harassment policy changes that you have that you are going to be looking at this evening are new policies because of changes in title ix at the federal level you will notice if you've read through them that they significantly narrow the definition for sexual harassment they give new rights to the accused and it narrows the type of complaints that can

006be made that districts would have to investigate there is according to the presenter at the law conference that will probably be challenged in court but in the meantime it is the law one of the things that personally interests me is the brophy mcgee mental health omnibus bill that was passed by our legislature in the spring because it gives us the ability to work with behavioral health agencies in the county and in the community to bring behavioral health particularly trauma support into our schools and there was money put to do that to help pay for those services so it'll be a good thing especially under the circumstances where we know that we have students coming back with lots of stresses from this whole experience and then one of the other sessions had to do with proposition

007208 you're probably aware of that that proposition that's going to the voters that has to do with increasing taxes on individuals who make more than 250 000 a year or couples who make more than 500 000 a year and it was just information to to let us know how those monies would be dispersed if that proposition passes 50 percent of the money raised from those taxes would be for base compensation increases for teachers and direct classroom services so that would be teachers and paraprofessionals 25 percent of the funds would be for increases for student support staff so that could be the folks who help run the school it could be transportation if we'd had our own food service it could be for folks like that so anyone who provides support for our students 10 percent

008would be for teacher mentoring and induction programs 12 percent for cte programs 3 percent for the arizona teachers academy which is one of the mechanisms that ade is using to try to recruit and retain teachers in arizona and if you looked at the report i sent to you today you can see that we really need some help recruiting and retaining teachers in arizona and uh if that proposition passes uh it prohibits supplanting so we could not use it to supplant other funding so we couldn't say oh we've got this money to give people raises so we don't have to spend this money out of mno you can't supplant there are reporting requirements and it cannot be used for administrative salaries so it's very much directed at the folks who provide services for students i then

009attended the aasbo which is the arizona school business administrators conference not a conference it's a bi-monthly meeting on tuesday and lots of information from that a couple of key points to share one is that they gave us a much more detailed spreadsheet for determining how much money we might be qualified for for under the enrollment stabilization grant the good news is that it's nice to have something that's a little more specific the bad news is that when i calculated uh it was considerably less than the original formula indicated so we'll be working on trying to make sure that that's close we won't really know what those numbers are until after the 40th day which is not for another couple weeks some other information that's related to that aspro report that i sent to you today

010and that is regarding bullhead city we have 10 teacher classroom teacher positions vacant we have one special ed teacher vacancy one counselor and one psychologist probably the lowest we've had in a number of years but still too many for for us to be doing well in our schools and because of kobit we think partly because of covid we don't have a lot of subs on the list from our substitute company we think frankly because many of our subs were a little older they have some legitimate fear about being subs in our schools and there are probably some other reasons as well but we we know that that's part of what's going on um and so we're we're having to be creative so for instance at bullhead middle school teachers will be covering classes for some

011of those vacant teachers so that we can keep the class sizes small enough to be effective i have a question sure did we um the subs that we had in the district where they sent a letter letting them know we were transition okay absolutely and in fact we encouraged all of them to do so okay and what about at the elementary level if they're short a teacher how are they covering in those classrooms if there's no subs the good news is that pretty much we've got it covered right jen jen's been working on that she's been coordinating that with all the principals that's part of the process of us making sure that we have the in-person classrooms uh a reasonable size and the virtual classroom is a reasonable size because if you noticed from the

012enrollment information we're down about 200 students and it looks like more and the one on the enrollment report that you have in front of you in this meeting but by adm which is how our budget is based we're down about 230 students we think some of those students will show up we think some of those families will say okay we're going back to school so they intentionally built the classes with a little wiggle room both in the in-person classes and the virtual classes so that parents would have a choice when they brought their kids back but we've managed to absorb that and one way we did that genie is so for instance if we if we had 90 kids yeah 75 kids at a grade level that wanted to be virtual we made sure then

013that we had at least three teachers but but it didn't necessarily break down to be 25 from each of our sites so it might have been more from one site and fewer from another site so the students are still enrolled in their home school but they might be working with a virtu a teacher in virtual class from one of the other school sites so that we could keep those balanced right and i think i saw that too one of one of these i highlighted um one of the schools had zero virtual teachers so do you have i think it was sunrise has no virtual teacher in a grade level so who's going to one of the teachers from one of the other sites and we filled those positions we filled those positions initially starting with

014the folks who had health reasons and had legitimate reasons you know for not being in person and then we still had a few virtual classes that we needed to fill or needed to have a teacher for and so we had volunteers for those and the classrooms are going to be balanced for the in-person ones because which school which school is taking the extra virtual position i'd have to defer to jen on that because she's been coordinating all of that um okay so desert valley second grades teaching the sunrise second grade yes and then what happens with all the desert valley extra students that are in person does that increase the class sizes then yeah are they going to have enough room um you can see how gina you can see how this is uh you

015know this was real complicated to try to get all of these things worked out and yeah all those numbers worked out so we've done the best we can to keep those classes in a reasonable size i guess my concern is if you've got i'm if i'm reading this right i don't know in person at does this mean there's going to be 27 or 28 kids at diamondback in a second grade class i mean that's a lot of kids to try to yes it is and it's because we're short a teacher at that grade level and was sunrise not willing to to have any of their teachers go virtual in second grade so it looks which second grade diamondback has two virtual teachers sunrise has none so both the diamondback teachers had issues where they needed

016to remain virtual or were they give all given the choice everyone all of the teachers had a survey that they answered and that they responded to so anyone who had their own health issues documented with our hr department or they lived with someone who has is at high risk also documented we're given we're put were given the opportunity to be the virtual teachers first and then where we had where we needed virtual teachers we had some other teachers who had volunteered or volunteered after the fact i'm just a little concerned with 25 26 in a classroom i mean diamondback has it in third grade and second grade these are high numbers they're not they're not our most desirable numbers you're right about that and we would prefer that there were fewer on the other hand

017we've got to make sure we're accommodating all of our kids um i mean i guess i was under the impression there would just be at least one virtual teacher per site we we you know we could have said that but then we would have had really strange sizes we would have had some classes that were very small and some classes that were huge we just needed to balance it across you know across the three elementary schools so what happens so so these kids at sunrise are going to go to a virtual teacher now at diamondback and they're going to switch teachers and then what if they in january go back in person they're going to switch again so they'll go through three teachers it's possible and how is that working at at fox creek too

018i've i've had quite a few parent emails stating that teachers are being switched and taken out in we're doing some things to balance some things at fox creek that have not been balanced in the past so when we used to do block scheduling language arts and math classes were three blocks and science and social studies were two blocks so we had more teachers we had one more teacher at in math at each grade level and in language arts at each grade level then we had science and social studies when we returned to a regular schedule that left a real imbalance and so our science and social studies classes were the ones that ended up with 32 35 students because we only had two teachers at that grade level and three teachers in the in language

019arts and math so what we've done is instead of have six having six math teachers for two grades and four social studies teachers for example for two grades we've moved that changed that around so that we have five of each so one teacher one teacher will be teaching some classes seventh and some classes eight but it makes the scheduling so much more fluid and keeps our class sizes much more the same equal so we don't have classes of 35 at the same time we have classes of 20. so it was a move that we needed to make anyway and this has made that happen for us the real issue with both middle school and fox creek is because they're departmentalized is having that figuring out a schedule that allowed us to have virtual teachers for

020those schools because especially at the junior high you can if somebody's not certified to teach language arts they can't teach language arts they can't teach math virtually just because we need a math teacher virtually so to work that schedule that's really been a more complicated process for the middle school and the junior high than it was for the elementaries yes sir it's kind of breaking up now it's very well i'm trying to listen that i i wonder if james can work some of the magic and think we're breaking up stuff out we'll ask him we we can definitely try now we were having some long pauses between the discussions so that might was that what you were hearing is is no sound at all all right yeah because we did have some pretty long pauses

021between discussions um but there we'll try to do the best we can with that for you i tend to be kind of loud so yeah i need that was she able to answer your questions if you want more detail jeannie please please give us a call tomorrow jen jen can work with you on some of those details since she's been working so closely with the teams to set those up yeah i guess my biggest concern is a classroom size of 28 kids sure we get that well another one has well sunrise has 16. well we wanted to be sure if it was in person that the kids would be with the person they might be with for the for the whole year as opposed to um you know with we're not going to move teachers

022necessarily when we know we might need to move them back but i think jen could probably give you more more complete responses than that okay okay and my one last thing for you we began the neighborhood delivery of meals on monday so for monday tuesday we delivered 608 meals and yesterday for wednesday thursday we delivered 782 meals i can't give you the exact numbers but both of those are up from when we were doing the grab and goes so we're happy about that that concludes my uh updates thank you do we have any additional questions for dr stewart all right item 1.8 donations uh once again we'd like to thank our community for stepping forward uh desert valley received five sixty four sixty a check from life touch uh 750 for school supplies from operation

023homefront vfw post one zero zero zero five bullhead middle school received 216 20 ounce bottles of water and 120 20 ounce coke bottles from family dollar at a retail of 564. diamondback 285 dollars in miscellaneous supplies that are needed from donor's choice uh coyote canyon eighty dollars in various school items from mel and mary honey fox creek a thousand dollars to miss watson gianni moore for being selected as the most valuable teacher for july of for july from arizona diamondbacks foundation so congratulations to that and uh thank you to all of our donors who really step forward and help us out on these things item 1.9 board member updates do we have any board member updates at this time no updates and thanks for some admin but nobody's here but jen nice report you're busy

024um we have two point oh i heard i missed the consent agenda oh item two is the consent agenda we uh need a motion to adopt the consent agenda is submitted i make a motion to accept the consensus i second that corey burgess all in favor aye corey burgess hi brent hi brandy dubois i jeanne berlin item 3.2 policy kb parental involvement in education this is our second reading uh do we have any questions about the policy or changes um i have a question on iha um section i it says foreign earned native american language as part of the curriculum i'm just wondering what grades that would be in i don't know that we actually teach any foreign languages right now so now it uh yeah i don't know that we teach any of those

025right now i don't know if we wanted to we could well when i look at the policy it says the instructional program will include planned sequences in those things and i don't recall that we have any plan sequences in foreign languages so we probably need to refer that to our curriculum committee to be working on yeah okay so no emotion at this time because we're gonna send that one back do you want to send it back or don't we need to to get it correct you don't you don't necessarily have to send the policy back we just need to take some action as a as an administrative action in our curriculum committee so i don't know that you need to send the poll or you know resend the policy we just need to make it

026happen so and that's not a change the change is the part that has to do with the civics instruction for um for sandra day o'connor day to recognize civics so that's the one change but you wouldn't have to change the policy just because we have not been doing it the policy can stand so it's not something that can be removed or can they well if you were going to remove it as a board then yes you could say okay we want to remove this and then this would become a first reading again yeah because if it's on there and we're supposed to have it according to that policy don't want to adopt the policy now otherwise we've got to adopt another policy right no i don't think you have to adopt another policy just to

027make that happen that's an administrative thing for us to make happen unless i'm not understanding what you mean mr burgess if we if we vote to adopt that policy it becomes part of our board policy that part already is part of our board policy the only change in this policy is the part that's underlined oh okay that's the only change it's the addition okay so the other part is already there the paragraph the three paragraphs at the end that have to do with the new law uh um instituting sandra day o'connor civics celebration day okay that's the new part all right i'm sorry i misunderstood okay so then we need a motion to approve policy kb parental involvement and education uh well you haven't approved this one yet are you going to approve this one

028this is iha oh i thought we i'm way confused didn't we read kb where are we where's iha kb may be the one that's on the agenda first no it's not chase iha is first on the agenda we're still in three point one yeah you need one yeah you do i'm missing a three point one that's why my three two okay so um i didn't even read that one in i read another one so can i get that on the screen and i can read it i'm sorry that's my fault i went right to 3-2 so that's why i do social studies i can't count [Laughter] you have the policy on the screen you have it oh it's in here no that's the that's the revised plans so item 3.1 is a policy iha basic

029instructional program correct so that is our second reading for that one yes okay i was on three all right so item 3.1 let's go back to item 3.1 policy iha basic instructional program uh that is our second reading and we need a motion to approve second all in favor aye corey burgess hi brandywine douglas hi jeannie berlin so moved item 3.2 policy now we're on 3-2 policy kb parental involvement in education this too is a second reading any questions on kb all right so and into and in anticipation of your approval of this policy the parental handbook has already been posted in three places on our website then i will move that we approve policy kb parental involvement and education my second randy dubois all in favor aye corey burgess aye brandi go second yeah

030doug we'll have you go second for now on yeah okay i jeanne borland hi brandi all right so moved item 3.3 rever revised return to school plan dr stewart thank you mr president board members if you recall in june you approved the return to school plan lots of things have happened since then and as i said at that time this is a fluid document it needs to change and morph as circumstances and information changes and as i indicated at our last meeting the original plan we had for phase two of bringing half of the students back on campus every other day turned out to be a logistical impossibility so we realized that our hybrid plan could continue to be especially when we were getting feedback from parents continue to offer the virtual school to those

031families who would like it for their students and in person for our other students if the metrics were in place i sent you this morning the most recent information from the state relative to mohave county and we are now for the first two weeks ago for the first week below the seven percent um benchmark presuming that we will continue to stay below that benchmark we went ahead with this plan and everything that's a change for right now is in red in the plan but essentially the idea is that if the metrics stay the same that we return to in-person school for those families that wish to do so on september 28th and operate that plan through the end of the semester this plan was posted with the agenda so people have had time to look

032at it beyond you as a board but if you have questions specific questions i'll be happy to answer them or we can go through it page by page if you want it's your choice okay we can do that no changes on page one or page well page one has the revised word on it no changes on page two on page three just as we put estimated dates and times and those kinds of things in that table for phases and timelines we've done that this time and i actually updated the parts that are already passed for phase three we would like to think that the metrics will allow us to return to phase three which would be near normal school i'm not sure school will ever be like it used to be but we can get

033it as close as possible and maybe even have it better but we would anticipate that if the metrics keep going the way they are that in january we might be able to go back to phase three you notice there's not a specific date there well i've put january 4th simply as a hoped-for date once again this is fluid we have lots of time between now and january that this could change which would for the positive i hope on page four the continuation of that table you'll notice the changes in phase two that we would continue the virtual learning model and that our question sure so you're calling this phase two only because we're allowing some students to be online and some to go in person no it's based on the fact that given the metrics

034that we had to work from unless we are below five percent for two weeks in a row we cannot open traditional now that could happen in the next with the next report next week but we would recommend to the board i recommend the leadership team recommends that we stay in this plan through the semester so that we don't put kids through any more changes in the next 10 weeks that we try to whatever it is we do starting on the 28th will be in place for the rest of the semester we also want to do that because it will allow things to stabilize it will allow us to continue to run cohorts it will allow us to keep things as as safe as possible when we get to a place a little later in this

035plan i'll mention something to you that i'll suggest something to you that could help us make a transition at that point but we want to keep things as safe as possible there there's not a lot of data out there about what happens with students when they return to school students haven't been in school since march and the whole covid thing has gone on around them in their other settings so we don't really know what's going to happen when we put kids back in school we don't know what's going to happen to them we don't know what's going to happen to our employees so for us the critical data we've been using critical data all the way up till now to make these decisions and recommendations but starting on the 28th the critical data is going

036to be the data that comes right out of our schools it's going to be knowing what rates we have of infection if we have any i'm hopeful that we don't and but any of that is going to be what's critical for us to be moving forward so that's that's why the in a general sense jeannie why we're recommending that we continue this as long as we need to at least through the semester and i'll talk about some other possible changes as we move through these pages i have some questions on page four sure no i was still on page three so i was still back on three you're fine go ahead um in the phase two box at the top on page four yes um we are having the cafeterias closed for meals and um

037i know a lot of teachers are expressing dissatisfaction with this that eating in the classroom in my mind eating the classroom might be you know even more hazardous than going to a cafeteria especially with now that we have lower class i mean lower school sizes because a third of our students are online basically that maybe we could try to find a way to get the students into the cafeteria because they have to take off their mask to eat anyway um and we maybe could space them out a little bit better especially with some of the class sizes with 28 kids in there that's that's a small room to have a luncheon every day and breakfast in every day i know at desert valley in the past we are already having breakfast um breakfast in the

038classrooms in the mornings and as a teacher i was not very happy with that it made the carpets very stained um the children did not have adequate time or place to wash their hands you know before or after meals so i would i would like to see the cafeterias open for meals as soon as possible as soon as possible would be our intent initially we've got to be very careful about group sizes and if you can only have 20 to 40 kids in a room at maximum of 50 kids in any location at one time that would require a whole lot of lunch periods on our school sites because we're still talking about 300 kids 200 to 300 kids on a school site so that would require a bunch of lunch times and it would

039mean in a bunch of breakfast times and it would mean cleaning between every one of those so yes we'd like to get this back as quickly as possible and as i said a little later in this i'm going to give you a suggestion for something some discretion that you might give to me to be paying attention to the metrics and to me making some decisions without having necessarily to come back to the board so if you kind of wait till we get to that page maybe that'll help us a little bit and then we could revisit this okay what page was that when you're gonna it'll be when we get to page 10 when we get to page 10. all right i had questions too but i'll wait till page 10. okay so the only

040thing that's really changed here other than the 50 of kids at a time you know every other day is just emphasizing that we want to work in cohorts and that's one of the things that is very much a part of all of the advice we've received from ade and from the health departments phase one you can see is very much the same as in the past i did eliminate the district office closed because we do still need to run the district and we need people to be able to come to the district even if we're in phase one so unless there is some major outbreak where everyone in the community is told to to shelter in place we would still have the district office open and by executive order 2020-51 even if we return to

041phase one which we have been in currently we would still need to offer targeted services support services at some of our sites for the same students that we have been providing those services for since august 17th just below that you notice just the addition of the phrase with all designated hygiene protocols that's a critical point for us to continue and if you recall recommended relative to our liability insurance and that program any other questions for page four page five the addition of the statement of two degrees above the individual's normal temperature we have learned that the contactless thermometers are not exactly precise what we do know is that they are that whatever temperature they record the first time for someone if we're keeping track of that then we know when there's a difference so i'll

042give an example i have my temperature taken every morning when i come in here and it's usually showing 95 point something my normal temperature for me is 96.8 not 98.6 like most people so as long as as the thermometer is showing me somewhere in the 96 degree range i know that my temperature is normal if i were to come in and it and not have been out in the heat for instance and come in and it says 99 or 98 then i'm probably going to have it taken again with something more precise because that would indicate 2 degrees above my normal temperature which is an issue so we wanted to we wanted to be sure that we could account for those differences for people so that's why that other phrase was added just below that

043we've added checking asking kids questions for the first two weeks back so that we're not having that continue necessarily for the whole rest of the semester the first two weeks back will be critical for us gathering our own data for our own kids and our own adults to know whether we have any issues and then as for the policy that you adopted last month students will be wearing their cloth masks when in their own cohorts except when they're on in their own core cohorts outside so we're not going to try to keep kids necessarily in their classrooms all day but if we have a classroom of kids go outside we want to make sure they're staying fairly close in their own groups and not mixing with other groups the schools that have opened already who

044have maintained cohorts have not had issues with illness the schools that have not been as careful with cohorts are the ones that have had some issues so we're very cognizant of the fact that we want to maintain our cohorts any other any questions for page five page six this is in the section that has to do with health protocols for all three phases and we simply added breakfast and lunch will take place in classrooms through first semester and at least the first four four weeks in phase three and during any return to phase two one of the things that uh that i will suggest for your consideration on page 10 has to do with this length of time and giving us some discretion in how long this goes on now the thing is that if

045we have to return to phase two or return to phase well phase one would only have certain kids on campus but if we get to phase three excuse me when we get to phase three which we hope is sooner than later if for any reason we have an outbreak that results in an entire school or the district returning to phase two we would want to return those meals to the classroom we would want to narrow down our cohorts again however i think it's open for discussion whether breakfast and lunch would go four weeks into the period that we would be in phase three so i'm perfectly open to the idea of that being maybe two weeks instead of four so that's open for discussion obviously or even totally take that out or take it out

046if you want i mean i would like to see breakfast and lunch in the cafeteria i know i was just looking it up in according to the arizona our r states that if local authorities say that we can have gatherings of 50 or more and we're taking precautions it's fine for the state of arizona um [Music] i i feel it's safer to do breakfast and lunch in the cafeteria and cost effective and cost effective uh if you look at that budget that you sent us it's over ten thousand dollars in supplies between wipes and sanitizer and gloves and coolers and keeping food safe and at the right temperatures and having enough food is another issue when they're eating in the classrooms and i will tell you and i'm sorry to interrupt jeannie but i will

047tell you that if we return to breakfast in the cafeteria the number of students who eat breakfast will reduce by about 50 one of the reasons we have continued to do breakfast in the classrooms even though many of us are like brandy and don't think that it's maybe the best thing but you and i know we have a lot of hungry kids and when when it was optional for them to eat in the cafeteria even when we made them go in there it was still optional they didn't in the classrooms they do so i'm being devil's advocate a little bit because i know we have a lot of hungry kids coming back to school and i want to make sure they get fed so for breakfast that might not change anyway it has been breakfast

048in classrooms in our elementary schools for several years now i've been against it for several years the food the food comes at bad temperatures you don't have enough for every student you can call the kitchen they won't change it it half the kids can't get what they want anyways and it's dirty it's messy it's unsanitary it takes up teaching time i don't like it then we will need to change i mean if you all go there of course we'll do what you want we have designed our school days and our bus routes to bring kids so that they go directly to classrooms so that they are in their cohorts it's still going to take time if we then route them in cohorts to breakfast at the beginning of the day whereas they could all have

049breakfast at the same time when they go directly to their classrooms we're trying to reduce the opportunities for for mixing those cohorts so if we have breakfast in the cafeteria kids arrive on campus they get temperatures checked they go to their classrooms and then in some order that would make sense and keep the cohorts together and keep the number of students in the cafeteria small small enough then that's going to take more teaching time what do you mean well because if everybody's eating breakfast in their first 10 minutes 15 minutes in the classroom everybody's done with breakfast in 15 minutes but if we space them out which is what we would have to do if we send them to the cafeteria so maybe two classrooms go for that first 15 and then your classroom goes

050for the next 15 or a couple of other classrooms go for the next 15 and so it spaces breakfast out so that we can have the social distancing we would need to have in those cafeterias and the cleaning has to happen in between every one of those groups jeanne i appreciate the information you were reading about the the groups and those kinds of things i don't i haven't seen that particular document and i'm not sure who it's for but the things for us for schools and the numbers of kids that we're having at the same time we're using the data that and the information that we're that we're given in in from the ade particularly i agree i'd rather have the meals in the cafeteria and we would do that just as soon as we

051can so if you want to jump to page 10 so i can make that exa that that example for you or that suggestion and then maybe it would clear up some of these other things page 10 is kind of in the middle of all the bullets that have to do with hybrid phase 2 hybrid instruction and you see the line that is the red line that says students within families will be scheduled for the same pair of days that's because our original phase two had every other day so that's crossed off so if you look at the next line please enhanced health hygiene protocols will be used we know our groups are going to be bigger and in person right now than 12 or 13 in a room so we've taken out the six feet

052we know our students are wearing cloth masks so we don't have to have six feet between desks or between students so we took the six feet out and said spacing the chairs as you know spacing them as much as we can spacing students as much as we can in any given classroom limit travel on campus etc section one if you would uh if you would add to that at the discretion of the superintendent then that gives me some leeway as the data changes to make those decisions without us necessarily having a board meeting if those data were to change let's say we were already in school if those data were to change on monday we've had a board meeting today i could go ahead and make those changes or start making them and start phasing

053them in i think it will be better if we can phase into phase three sorry about using that word twice if we can stage our changes into phase three will probably be a lot easier for us to control the potential for exposure rather than just jumping from one phase to the other i would say the same thing for for the next line meals in classrooms at the discretion of the superintendent and limited specials at the discretion of the superintendent so that as our demographics are i'm sorry as our metrics change i can make the changes across the district i could notify you as a board that we were getting ready to do that and then we could do it so we could be doing this as early as mid-october if the metrics were right early

054november whenever no set time in there just waiting for the metrics especially the metrics that have to do with our own data what's the purpose of no backpack because we can't sanitize it i mean you can't sanitize their clothes or their shoes or jackets but it's one more thing it's one more thing genie and they bring all kinds of things in their backpacks that we don't need and if we're keeping them in their own spaces as much as possible it's one more thing we do not need all right these but these junior high kids have to carry around everything the junior high in high school they don't junior high kids don't carry anything around they're going to be in cohorts just like our other kids the teachers will be moving the kids will be in

055a space and we don't need any more objects we don't need things that we need to keep clean or try to clean i guess i'm driving over past the high school where there's 70 kids walking out to the football field there's baseball going on there's hundreds of kids in the grocery store when i go and we have to go to school and there's all these strict protocols i mean i i want them safe i have i mean i have kids with immuno issues but we've washed our hands and we've all stayed safe and that's true genie because they're in small groups but think about this we are bringing hundreds of kids back to our small campuses with the adults who need to work with them it's a recipe for disaster and i don't want us

056to go there i'm one of those folks who ordinarily is gung-ho about let's do whatever and let's just get it done so this has been a very uncomfortable kind of situation for me to have to be the one who's holding the brakes on everybody all the time because i'd rather not be doing that but i really really do not want any six students and i don't want any sick adults we've had zero people leave our district due to covet that's not true for the districts around us you're talking about high school we can't compare what our students are doing with the high school students necessarily i can't control what parents do when they take their students to the store or to walmart or to wherever they take their students but i i would guarantee you

057that they're not usually there with 50 or 60 other young people in those locations the other thing is we have to be very cognizant of the directives that we have been given by ade the state board of education and in and finally by the trust relative to our insurance but particularly for the state board of education and for the ade if we are not following the recommendations they give us we could take a major major hit not only to our m o budget because we know it's taking a hit but we could risk the 1.4 million dollars of cares money and the depending on how the formula works 600 000 to a million dollars in stabilization money and we need those funds to offset we don't need them so much right now but we are

058going to need them a year from now when we don't get the funding for transportation that we ordinarily get that's based on this year's transportation so i'm having to think i'm having to think budget parts when i really want to think people i really want to think kids i really want to think teachers but i also have to think about how to keep those employees a year from now and keep our school solvent our district solvent a year from now so how are we going to lose that funding by changing where you know some of these items well maybe not the meals so much not that necessarily but we but we if we're not doing the mitigating things if we're not doing the things like encouraging and keeping the group separate keeping the cohorts oh

059i understand the big things that we have to do but there's a lot of things to make changes in this isn't going to deny us the funding um not some of them no that's not going to so not some of them no not not all of them you're right corey no no no no okay that's why i was wondering um so not having backpacks is that a recommendation of the health department or no that that came about from our leadership team because everybody recognizes that having backpacks kids having backpacks is one more way for things to to be brought to campus it's one more thing of exposure and none of our students really need to have those backpacks in the way that we have the programs designed but what if they need backpacks for personal

060use such as you know older girls may need some sanitary napkins then we would make some kind of arrangement for how to deal with that situation we've had that question already we've talked with our folks at the at the sites to work that out but they don't need a backpack to bring a personal sanitary item and students bring all kinds of things that they do not need to be bringing to school but they always have but i don't think that's necessarily something that's going to be spreading kovid you know i mean they've always brought things they don't need and teachers always have had like to put implementations in to say okay your backpack stays there and you don't touch it during instruction you don't touch it until it's time to go home and then why

061would we need it if they you know we yeah we have them park it in the back and we're not usually facing these kinds of circumstances brandi we have you know we're facing circumstances that are potentially and i don't want to be overly dramatic about this but we all know we're facing circumstances here that for some people are deadly we've already we are already expecting our teachers to help sanitize the areas in their classroom and to help sanitize the the chromebooks that they're going to be using and to do some of those things in their classrooms the last thing they need is another item that can carry things in and backpacks and anything that's fabric any virus will live for probably 72 hours on any of those pieces that kids bring in yes it could

062be on their clothing as well but we don't need the extra exposure in the classrooms then we definitely don't want to keep masks on these kids in the elementary schools because if it's going to carry that clothes on fabric they're their most risk trading masks and holding masks in my opinion well we haven't had that issue our kids have been very good about how they do with their masks and part that's part of our responsibility is to teach them about that and then um say if a student has parents who live in two different homes and they start the day off at one home and go home to a different parent's house maybe they need some change of clothes or you know of thing not available has caused lots of problems has been that oh

063on monday johnny rides bus x and on tuesday he rides bus z and on wednesday he rides bus bucks x again we're not allowing that if if he rides bus x he rides bus x and if he's supposed to go to the other parents house on that night the parent meets him at that bus stop it is not our responsibility as a school district to to accommodate a family parental visitation situation just a little more clear on that on the whole transportation transportation is not required that's right entire district that's right but i do understand the point because we will still have kids that come and they might be walking home or bicycling home to a different to a different parent um or they may ride the bus to school and go to boys and

064girls club after school and need some things at the boys and girls club and then we would need to consider each of those cases individually as opposed to saying everybody can bring all of these things so no kids are going to be taking home homework we would prefer that they not because they're going to bring it back we would prefer that if they're doing homework it might be virtual homework but we would prefer for the time being this is not forever folks this is this is for as short a time as we can make it for as short a time as we can make it well my my opinion is is if we're if we're going back on the 28th i feel lunches should be in the lunchroom i feel like backpacks are backpacks i

065don't see why backpacks can't come in it's no different than clothing and everything else i can't imagine if my daughter had to go somewhere and ask for a feminine hygiene product she would miss five days of school because she'd be too embarrassed and we would not want that to happen to any student genie but neither do we need to accommodate backpacks for a hundred percent of students just because of those situations well that's fine i'm not going to sit and argue but this is my opinion and sure i'm not trying to argue my opinion is i thought we were going back to phase three not all these restrictions to begin with so i'm kind of confused right now anyway so and and i'm not trying to argue with you genie i'm just trying i have

066tried to point out every time i have shared information that the protocols and the uh the metrics for returning it was never a secret the idea is we're returning to hybrid phase two some phase two and when we were in our last meeting we said phase three on the 28th as long as our numbers aren't increasing so and that's true okay so yeah we did talk about not not following those metrics because we went into pretty heavy detail about right which is also why i was confused if we were hybrid phase 2 because we were doing some virtual some some in person the executive order the governor's executive order 2020 51 does say that we will continue to offer parents virtual school as long as as long as they need for this year so whether

067we were in phase two or phase three we would still offer that to parents right which i'm not opposed to offering that but i mean restroom breaks will be scheduled by classroom groups so kids can't go to the bathroom alone no we can't control we can't control our cohorts if kids just get a you know if they're just allowed to go anytime and you and i know that fourth grade on fifth grade on up they're going to be texting their friends even though they're not supposed to be using their phones to meet them in the restroom we have to control these cohorts or we're going to have a problem we don't want we don't want to be doing this forever we would like and we don't certainly don't want to come back into phase one

068so the idea is to phase in to do this step in between i don't know these same kids are all signed up for soccer for basketball playing sports playing football baseball tournaments swim team they're golfing they're they're all out there together their cohorts are mixed and commingled throughout our entire city i mean look at our rivers on the weekends i i i want our kids safe i'm not saying risk at all but i mean use precautions but at the same time this is to me overkill i will say to you that one reason we have not lost any of our employees based on what they say to us is that we have a conservative plan that's not as a threat from anybody it's that they're feeling comfortable for the most part with this plan to

069get us through this semester well i can understand conservative and cohorts and keeping the kids in their same groups but i mean no backpacks you can only go to the bathroom as a group you don't get to go to the cafeteria i mean to me i mean you're going to put 28 kids in second grade in one of the schools together i mean and then they're going to go home with their siblings and then they're going to take them 28 kids to their five siblings who are then going to bring it to their other 100 kids i don't know that's my opinion all right we could sit here online i agree with you on that um so i was i was in that that position last time um that that's that's kind of where we

070need to be i do also understand the idea of cohorts i i get it but i also agree that um you know where where do we when do we get back to normal um you know if we look in our community right now we have two other districts that have been back in school um and they're they're running they're running pretty good um they're not showing which which districts are you talking about scholars they went back full except that they are very very very strict on their cohorts i talked with tony registers i don't do cohorts no no but i mean they're doing the same kinds of things as this so and they've not had any issues has about this whole time he brings his backpack to school he wears his mask he eats in

071the cafeteria they have about 50 percent of their students on campus and we're looking at 60 of our kids on campus so it's pretty close my big concerns with the with the meals in classrooms and like i told you before dr stewart um that that you know we have a huge cost in that it's it's big um in doing that um can it be done in a way especially with only 60 percent of our students for lunches getting those figured out for a lunch schedule when we were boy junior high when it was still there we'd have roughly 150 kids over two lunches split out but now we have fewer we're down to 60 so you're talking you know 85 kids can't put 85 kids in there and keep them separated you want them not

072facing each other just like we don't want them facing each other in the classroom okay so we could probably and i'm gonna make i'm this is a ballpark figure so don't hold me to it but um you know i was principal there so i kind of have a handle on that one side of table 60 kids maybe probably 60 at a time so so dang near so it would take like four lunches four lunch times and we've got a schedule already set but does not have four lunches it has one lunch or two might have two middle school two lunches two lunches okay what we're seeing in our numbers we're seeing those numbers coming down fast um i know that i was pushing to get back to school right away last meeting yes you were

073i didn't want to wait i wanted us back in class now let's get going um but we we decided on waiting until the 28th because of this these numbers that we're afraid of seeing and personally they're lower than i thought they would be they are much lower than i thought they would be i thought we'd kind of maintain and we've seen a huge drop in those numbers will we see a spike no we keep nobody can predict that we have no idea um we the only problem i see is with all of this planning that has been done it'd be crazy to undo um so i don't i'm not encouraging that at this point however um one things that i would definitely like to see like i told you is the lunch thing uh that

074was i sent that over you know that's that's kind of kind of crazy um i would like to see where we're at for getting back to a lunch even with two schedules if our numbers continue to drop next month we're in here we're back to full lunch out of the classroom and if we need to get in into the breakfast where they just come in at that point those numbers are lower then that's what we do i also had a concern about the backpacks i sent you my email on that that i also have a have an issue with that and the same exact topics that you ladies were talking about personally being being a teacher in a classroom you know backpacks have always been a distraction but how you handle them i know a

075fox creek they have hooks in the back of the class so that's something that could easily be divided where you have your kids half your kids or whatever you might have have them under their desk their personal space and if it's a problem you go hang it in the back well how many kids have come home with lice and bed bugs from backpacks and that doesn't ever change i mean we don't get backpacks taken out for that yeah um so i mean there's there's definitely things i think personally with the backpacks i think that's a classroom management issue that's to me that's a classroom management issue um the the meals is something that that i could personally say let's see where we're at next month because our numbers continue to drop because it's so much

076change right now and if word numbers keep going down we can still keep two lunch breaks two lunch periods and get them in the cafeteria and we might be able to do that if the numbers keep coming down yeah and if our numbers come down we can definitely do that particularly corey if our numbers come down you know in school i mean that would give us that would give us uh if we start on the 28th which is a week from monday that would give us three weeks of data before your next meeting for us to know what's happening with our own data yeah because right now we don't know where that's going to go and personally even if even if we do see a small uptick i think our numbers have gone so far

077down from where they were before i would still be comfortable with that because we saw a huge drop and i don't think anybody predicted that that happening um the the rerouting the bus routes i don't think we even need to do that if we decide to get back to meals we go to meals we put the meals where they need to be we don't need to change that stuff i don't want to go in and change all of the work that our leadership team has done here because they've done a great job but there i agree there's things that we we definitely need to address anything else that you guys had on there i'm on board with the whole backpack thing that's i believe that's that's classroom management issue bathrooms um what was it with

078bathrooms i'm sorry wash your hands i've been having to use dang porta potties with thousands of people at the baseball fields for months now go to the dang bathroom if you have to go to the bathroom i don't i mean i don't i don't know maybe it's just me but i think that's a bit much yeah taking your whole class to the bathroom is ridiculous because they horse around keep them quiet sit them still keep them segregated you know keep your mask on everybody wash your hands did you wash your hands in the classroom or in the bathroom you don't i mean it seems to me a bigger mess to take 30 of them then let them go individually and have a monitor out that way yeah and in what they've always when i was

079at the element or the junior high you know we were allowed one student could go if that student was gone for a long time you know we were calling off as hey this guy's been gone for 10 minutes can you go see what's going on okay so if i may the other issue with the restrooms is when we send a group then we can schedule a cleaning right after that before another cohort comes in that's part of the issue of the restroom thing is that we don't have kids mixing cohorts just because they've gone to the restroom and touched things well if they're washing their hands after they're going to the bathroom you know we're kind of but between i don't want to get too graphic here wash their hands when they leave before they

080leave the classroom and have them wash them in the bathroom and have them wash them again when they come back hand washing overkill i don't know i i mean that's a bit much well i mean why pay somebody to clean a bathroom 20 times a day cause that's what that's all they're going to do is clean a bathroom i don't like cleaning bathrooms well we've added we've added a day custodian to help with any of these mitigation things so to help with the trash after the meals in the classrooms to help with any of the cleaning that we need to do in between you know in between restroom use or between whatever and when we move kids back into the cafeteria that person is going to be helping the other day custodian with that cleaning

081process so you know we've we've added that personnel those personnel at each site to help us deal with mitigation issues do we have sanitizer in each classroom absolutely we did that at the high school just asking because i like your your thought you know hey get a pump on your way out you're sanitized on way back in hit it again it's right by my door um we're not letting the kids touch the pumps the adults are going to touch the pumps this whole situation has forced us to think about all kinds of things we've never thought about before in terms of of controlling exposure and i think everybody on the on the leadership team is beginning to feel like they're quasi-medical because we've had to think about all of these kinds of things to keep

082kids safe and the other thing is kids have a tendency when especially the littles have a tendency to over pump and eat it oh yeah yeah so no we want to prevent all of that as well so um and some of the things for instance your example of the backpack thing might be a different thing for us to consider for junior high than for the littles because i i will tell you the littlest bring all kinds of stuff they don't have any reason to have a backpack they bring all the toys and all the junk with them that they don't need um but you know for junior high perhaps you know they're they're different issues for those kids um so you know i'd be open to that their work home i mean are we doing

083everything on a computer now kids aren't going to touch any paper no they're going to touch paper in the classroom but we're trying to minimize anything that they are taking home or bringing from home that's why we are providing all of their supplies they're not bringing any supplies we won't be sending papers home with the student nope should not be doing that so how are parents going to see where their kids are at what they're doing what they're working on contacting the teacher to see what the what students are doing that's a bit much to ask of the teachers i think i mean brandi you've been i mean i can't even get a call back from the high school because they're so overwhelmed uh my kids work so i don't know how it's how you

084that's too much to ask of the teachers especially junior high middle school yeah i think the backpacks is more of a classroom management thing in my classroom they would come in get out their folders get their breakfast put their backpacks on the hook and they didn't touch them again until the end of the day which bit homework which begs the question of why did they need a backpack to transport their school stuff their lunch their water bottle water bottles lunchbox lunch bags lunch bags fine they may bring them in wearing all these jackets and gloves and hoodies as soon as it gets below like 80 degrees and we're not going to we're not going to stop that and we they may bring their lunch boxes and we're encouraging them to bring two bottles of water

085because we're not using at this point we're not using the drinking fountains that's why they need their back that does make another problem then if we are going to be dealing with that is is how much stuff is going to be personal at their desk if they're going gonna have two water bottles if they're gonna have their their hoodie they're gonna have their jackets well the hoodie and things can be on the chair i mean as much stuff as on the chair as possible we're gonna i mean that that does open up that that can of worms is backpacks a nice place to put it stick in your backpack yeah i okay i don't have a big issue with backpacks for junior high or middle school middle school probably but the littles fourth grade down

086they don't need they don't need backpacks i guess me as a parent i'd like to see my kids work come home i don't understand why their work can't go home with them this is temporary this is for the time being school but from school to home well school to home i don't care about it's the coming back so we don't want them taking home homework completing it home and bringing it back in so what have we done with all these packets all these months that buses were dropping off and bringing in that teachers would have to touch we had we had them sitting for a week before we took them to the sites we had them quarantined for seven days before they went to the sites but getting that work home even if it's not

087work coming back yeah i don't have a problem with things going home it's the coming back we don't want things coming back you i know my kids when they were little if you'd hand them a piece of paper it wasn't getting home it was ending up somewhere else but that's where backpacks come in handy i remember getting into my job backpack when she's little and just empty and all that three months worth of stuff that's the point corey three months worth of stuff all those papers that i wanted to have would be in that folder um so um okay um is there any other things because we can definitely come back to the backpack to page six because i have a couple things circled all right that i have questions on okay so the top

088of page six um if an employee becomes ill at work or exhibits symptoms of coven 19 at work he or she will be asked till he work to go home or to a health center um just think it's a little vague i don't know we have we have specific protocols that are written up for um i didn't i'm sorry i didn't pull it off the printer this happens to be the set of protocols for students in that same kind of situation we have exactly the same kinds of well similar but for adults protocols we didn't put all of the protocols in the plan because you can see it's several pages long and these are all protocols straight out of the health department and the cdc and they are exactly the things we are expected to

089follow could you email that to us please sure would you like the student one also yeah sure sure and we have for all of them we have the notification letters okay anything and then what parents need to do to be able to send their child back to school we have the notification letter for parents that says well if if a child is exhibiting or an employee either well if a child is exhibiting covid's symptoms or has a fever if they just have the fever we're going to notify the parent to come get the child if they exhibit other covid like symptoms then we call the parent to come get them and we send home with the child this list of things for the parent to be monitoring which are the covid symptoms to see what's

090going on with that if it is deemed a possible covid case then the health attendant consults with the principal about who should be notified what spaces need to be quarantined for 24 hours and cleaned if that needs to be happening a whole set of protocols for all of that and then it also the information also gets reported to the health department on forms that they have given us when it's an adult or an employee the information the employee either calls if the employee's not too sick to do it because the employee probably has checked in with the health attendant so on each of our campuses the health attendant is the person designated to be the person who follows all of these protocols so that we can maintain privacy but the adult then is referred to

091our hr department and is given this you know it's handled in the with the set of protocols with the hr department that way we have only again one person who knows those critical pieces of information so i'll be happy to send you the protocols and the letters that go with okay and so if a child has a fever and they go home are they allowed back the next day or are they supposed to stay home the next day and then it depends on if they have other symptoms okay so the the protocol that came to us from a state health department through the county health department is is given to the parent in this case and it says students who have covid like symptoms or who have been diagnosed with covid19 may not return to

092school to school sites until one of the following has occurred and it's actually only one set of protocols there used to be two so i should have changed that one sentence because there's now only one at least 24 hours have passed since the last fever without the use of fever-reducing medications and improved respiratory symptoms if the child had a cough or in you know shortness of breath and at least 10 days have passed since the first symptoms if the student was in fact diagnosed with a covid or a positive or a sense of positive covet test so the protocols are very very clear for us to use if the child goes home just with a fever then the only part that applies is that it must be there must have been 24 hours since the

093the child's temperature return to normal without the child being given anything that helps reduce fever okay i think that's been a policy yes as well as vomiting but i've seen over the years many times a student would like go home with either or vomit and then come back then come back the next day yeah and we're going now probably we will be more aware of much more of that but in the past it was always kind of frustrating to know that that child was sick and coming back to school right exactly so okay yeah and we will be very we will be very strict with it and the same with adults you know we don't want anybody to come to work who's sick and we all know that teachers are in the best sense of

094the word martyrs about working even when they're sick in this situation we don't want anybody to to be that way we need everybody to be cognizant of the potential problems and at the same time people do have like allergies so yes well especially if they don't have a fever right so if a child has a cough they're not going home for a cough not if that's the only symptom no the health attendants have been all over this so they're they're very aware of what sets of things you know the only one the only thing that a student would be sent home for for one symptom is the fever because whatever whatever reason the student has a fever indicates that they have something infectious but if they have a cough or a sniffle or something like

095that unless they've got multiple symptoms they're not going anywhere all right i have one more question on this page in the box at the bottom under cleaning and disinfection facilities it says the teachers will disinfect the classrooms throughout the day um but i thought maybe with the custodians that the custodians would you know they come to get the trash for lunch if we're having meals in the classroom will they also do some disinfecting at that time probably not the what we're talking about there for the teacher is the teacher keeping his or her own work area and then after the meals of course the kids area where they've been eating but we don't expect the teacher to go around and clean all the desks at the end of the day or during the day other

096than you know unless there's something that needs to be done right after the kids have eaten but mostly we want them to take care of their own physical space you know during the day so you know we're asking teachers to to do kind of the same things we're wanting kids to do which is do all the safe things you know wash your hands frequently and use a disinfectant but also because teachers are touching all kinds of things to keep their own work area clean disinfected and then of course the the classroom would be cleaned and disinfected at the end of the day but in the evening with the evening custodians okay anything else okay on seven we just simply added that the person who is responsible for checking supplies at each site we didn't want

097to lay anything on the current people that we have employed that you know our regular staff we have employed day custodian and a health assistant at each site using cares money and so one of those two people will be assigned by the principal to be the contact with the warehouse person so that we can make sure that all of the various supplies that we need get delivered i did have a question i'm sorry um under the under the boxes um okay my i have the i have the packet from the other day that was emailed um under special protocols yeah there's there's a paragraph that i removed oh you removed that whole thing yeah corey and i talked about that and talked about the fact that it set us up putting that in our plan

098and publishing it set us up for some possible issues that the the things that it says are true but publishing it is probably not wise okay so yeah i just had questions about how do we go about knowing when to you know if there's an outbreak and what that pertains to like what classifies an outbreak and how will we know when we need to close a classroom down and things like that if we have a student or an adult in a classroom who displays multiple covid like symptoms and so you know goes to the health attendant is sent home the health attendant consults with the principal part of the what you'll get in this set of protocols is a whole list of questions and information that the health attendant fills out and then consults with

099the principal to determine who should get a letter saying your child has possibly been exposed and also to determine where the child has been for what's considered a contact time which is longer than 15 minutes and within six feet of whomever so part of that process then would be to notify the others the parents of the other students in that classroom that there's possible exposure we don't know for sure but we think parents have the right to know that there's possible exposure or if the student was in school yesterday and we find out today that the student has in fact been diagnosed with covid we're going to notify that family or the rest of the families of the students in that class that they have possibly been exposed in those serious situations the classroom is

100closed for 24 hours left to sit for 24 hours preferably with windows open and we don't have that many windows on our campuses so we might not be able to do that but for 24 hours after 24 hours abm comes in and does a thorough extensive disinfection and then the classroom can be used again depending on the situation the client and then that class meets elsewhere but at least the parents have been notified they can choose to keep their children home if they want they're notified to in that notification the the letter that they get says please monitor your child for these symptoms you know so you can keep track of your child's health so there's a you'll see all of those things in the protocols of how all that gets handled an outbreak is

101defined as two or more cases that are unrelated in other words people who are not related to each other and for which there is no evidence that they have been exposed at the same place at the same time there's a little more to it than that it's a little more complicated than that but it's it's pretty straightforward okay so if we had one case on one say at the middle school and we had a case at desert valley that's not considered an outbreak but if we had two cases in a classroom kids are not related whatever then the health department would declare that an outbreak whatever decision would be made relative to that whether we just close the classroom and quarantine the students and the teacher in that classroom would be a decision that we

102would make in concert with the health department it would not necessarily mean closing a school it would not mean necessarily mean anything more than the individuals in that classroom being quarantined okay thank you and we hope we don't have to do that on page seven i want to talk about the food delivery um employees can bring their own food which is good um however if a pers what if a person forgets their lunch or maybe didn't you know teachers don't have time to go home to get things right so i just thought that it might be a little restrictive to not let anybody um bring them or deliver them anything some of those some of those situations brandi have to be on a case-by-case basis and you know these are general practices we can't anticipate

103or and build into our plan every single uh exception so we want to be unreasonable we don't want to be unreasonable absolutely exceptions to that absolutely so you know but we have some folks who uh we have several folks in our employee who somebody brings some food every single day we don't need that i [Laughter] so you know we're so we're trying to head off some of those things you know it's one more thing that we're trying to control trying to mitigate and the exposure and that kind of thing we're going to have some exceptions and we're going to have to i'm hopeful that you all trust me to make some sensible decisions and that i have building leadership who can make some sensible decisions about some of those things because they're we don't want

104to be unreasonable we just need to be super cautious that's all okay i just yeah i just don't want to be too strict that like if those things happen we don't want our teachers going without lunch or not medication if they start to get a headache absolutely all brought in or whatever so and they could always ask the health attendant for some tylenol you know right if you forget but if it's your own medic if it's your own medication yeah we're not going to keep you from doing that oh sorry no one can come in you know okay and i have one more thing at the bottom um i just wanted a lot of clarification i'm sorry um it says if a student becomes ill at a school site they'll be immediately report to the

105health office and receive a mask and gloves um but the gloves i don't know if like are they forced to wear the gloves no we're going we have isolation an isolation room on every campus remember we wrote this in june okay so obviously i didn't go back i didn't catch the whole thing about the mask thing because now they're all going to be wearing masks but every campus has an isolation room because if a student or an adult for that matter comes to the health office with serious you know with multiple symptoms we don't want them hanging around in the health office we have another place for them at each site to you know to take care of that they want to wear gloves that's fine if they don't that's okay too now that we

106have a different you know an individual site for each of each site we have that isolation room then we can uh sanitize that room we have in fact ordered additional cots not the fancy ones that are not that they're so fancy but not the permanent ones like we have in our health offices but you know like camp cots because if somebody's sick they're going to want to lie down they're not going to sit in a chair and we don't want them lying on the floor so you know we've thought that through in terms of what we need at each site and since we're on page 7 i'm still against students not being allowed to travel alone to the restroom put that on my list okay well you notice in that section we put that each

107site could develop their protocols for that oh except that it does say about not going back okay anything else on page seven page eight you just noticed and separating our students as much as possible within our classrooms and then under communication with parents that whatever it is we're doing we will make announcements we have found that facebook is a good way for us to get the word out and we also are using our dialers again frequently trying not to overload parents with them because too many and they don't pay attention but we want to we want parents to know what's going on no secrets are we good with eight yes okay okay page nine page change at the top instructional supplies and objects will not be shared and will be stored separately as directed by

108each teacher we have purchased enough supplies for every student to have pencils crayons scissors pencil sharpeners all of the supplies that they need and storage for them for their own desk or their own work area it's not the same in every classroom some are using baggies some are using mesh bags i think the junior high is using mesh bags so it's a little different at each site and by classroom and then just the addition to accommodations are planned for students whose parents want them enrolled at the school in the district but wish them to start the school or any return to phase two or phase three so that just allows us to continue the virtual school as parents want are we still accommodating um at the boys and girls club if they're choosing not to

109send their kids to school but they were still going to pay for them to go to the boys and girls club yeah i checked i checked on the legality of that i talked with our attorney to be absolutely sure since we did not announce to parents before we put out the survey to them asking which they preferred virtual or in person we didn't think that it was reasonable to suddenly afterwards say oh by the way the safe spaces won't be there since we are using grant funding to pay for that where it's not considered a gift of public funds and it is an accommodation that allows parents to continue virtual if they so choose so we will continue safe spaces at boys and girls and at scooters little scooters through december then we will make

110the announcement so that parents have all the information they need before they decide what their children are doing in january do we have a number of how many students that were going to the boys and girls club or little scooters plan to go back in a school setting i don't know that we've divided it out that way and is that grant funded money money that we could spend on other things or is it specific to the safe place only well it's grant money that we could use for other things but all the grant money is is tied to what we are doing that's because of the coved crisis right i guess i'm just looking at it as if if we're providing a safe place in the classroom i mean it's forty two thousand dollars according

111to this sheet that's going out to little scooters in the boys and girls club that could be used for other things in the classrooms i didn't even think about that putting them into the cafeteria or i mean between just the just not eating in the cafeteria and that it's i mean you're looking at over 50 000 um you're talking about the supplies we've already purchased to eat in the classrooms all of those things are already purchased so we've already paid for the boys and girls club and little scooters no we haven't because we pay that on a monthly basis based on the count and the number of students who are actually there but i will tell you that one of the one of the things that's been a good thing is in the last few

112days after we closed the opportunity we'd given parents two weeks to respond to the survey about whether they wanted one or the other and we really needed to be making our classes we really needed to be deciding so we closed that since then we've had some parents call who for various reasons have changed their mind i put virtual but i want my child in school i'm going back to work whatever well you've already seen that some of those classes are pretty full as it is so we've simply said to them we waited two weeks we didn't get a response or we understand that you have a change in circumstance but at least we can offer you an alternative since we do not have a spot for your student in person right now until january for

113sure we have a safe space and that has been uh parents have been uh have liked that idea that they have another alternative for their children uh you know if they've gone back to work and and we all know we're all hopeful that people are going back to work and some of them are just learning this week that they're going back to work so it's given us a nice alternative for some folks whose circumstances have changed so anybody that stated they weren't coming back in person no longer has the opportunity to come back in person not until january if they do genie those class sizes will go crazy we need to keep things as stable for kids as we can for the next 10 weeks right i guess i just thought it wouldn't have changed

114like after the start date on the 28th we had to set up classes we can't we can't we can't wait until the 28th to suddenly say oops now you can't you know because it would be changing clear up until that morning we'd have people on that morning saying oh i've changed my mind so what are we doing with kids who haven't filled out a survey as are the schools contacting those families and finding out what they want no we notified them via via dialers and the newspaper and the facebook page and the web page we gave them five extra days i think it was five extra days we said it was an opt-in wasn't it so if you didn't say you're going online you're registered in class well if they had the server yeah they

115had the survey and so we put them into a classroom unless they said i'm keeping that's right because we were coming back to school that's right so unless and we gave the parents the option to not bring their child back and that was the online option but that's an opt-in and and we can't wait forever for them to decide that i agree we had to have a deadline making sure i understood that that we all understand that it was an opt-in and i'm yeah and i'm not and i'm really truly not trying to be argumentative here but i want you all to understand the plan that you're looking at and what we're trying to do between now and december has taken six weeks six weeks with multiple people working on this right so to make

116big changes coming from like on mr roy's report it shows that i mean there's quite a big chunk of missing surveys of what their kids want to do on the bullhead city middle school 109 no responses they are registered into a classroom so there is still a possibility that they keep their kid home plus those reports plus those reports were written before we closed it and before the contacts stopped so you know they submitted those reports yeah so these numbers here so if there's no response they're in person yes they may not show up on the 28th but they're registered yes okay yes i'm fine with that so our classroom sizes could get smaller could get smaller not bigger yes yes we didn't want them changing from an online to and in person because that

117would screw up our numbers really because then your 28 class might be at 34. that's right and this way no no no you chose to stay online you're staying online tell me and where we could where we could we tried to leave a couple of slots in every in-person class and in the on the online classes for those 200 kids that we haven't seen yet you know we may not see those 200 kids but we can't ignore them either we have to plan as if some of those kids show up okay so it's been a guessing game i mean it's yeah juggle juggle juggle any other questions on page eight or no we're on page nine sorry we are on pace page nine i think the part at the bottom is self-explanatory don't think i

118need to read it to you at the top of page 10 i just made the changes that that moved this from the every other day to the hybrid that is virtual and in person and those changes all reflect that you know they're just reflecting that that change and we have a lot of things on ten to talk about and those are the things you all want to talk about any other that aren't on the bullet point or any bullet points we missed so far we have the meals the backpacks and restrooms anything else on the bullet points we want to discuss after go through all the pages oh i just have one question um well it's on the bullet point which one did you want to add um well it says the one student per

119bus seat but i think i read somewhere else that's two students per bus seat right it depends on if we were in phase three we would try to do that we may not even be able to do one proceed it didn't seem feasible it's it's not we're just going to have to see we had to find we had this is another reason we needed parents to decide or we needed to decide for them so that we can set up our bus routes and know how many kids we're going to have on each bus so it may not be possible to have only one per seat i will tell you the cdc is still telling us one child every other seat well we'd have to run six bus routes we can't it's not possible it's not

120feasible so but we but we have uh we have heavy duty let me tell you heavy duty cleaning stuff we have backpack sprayers and and those kinds of things so buses will be sanitized at least twice a day and and sometimes three times a day so we're going to do the best we can with that siblings can sit together that's the one thing that might save us a little bit is being able if we got three we might put three in a seat if they're brothers and sisters um but we'll try to keep the others as much but we will load we will load from the back of the bus yeah the siblings aren't going to like that but it's going to help us but we will load from the back and we will unload

121from the front because once again you want to you know avoid exposure as much as possible so yeah it gets tricky and and i will say to you it's a side note but i will say to you it's been pretty tricky the last month for transportation and they have been troopers pat and will have bent over backwards to do everything that we needed done and some of it's been crazy and some of the current routes are crazy and now they've added the delivery of meals twice a week and they will continue to do that even after we are bussing kids to school so our transportation department has been stellar yeah i just thought maybe we should say we'll try to put one yeah i was like how is that possible i don't think it's possible

122but i know that we're trying to do our best i can and make probably see permanent seating arrangements and things like that so and i can i can modify that to be a little more realistic that's one i missed okay i can put when possible yeah that's the number i made on it yeah where possible when possible um okay any other questions on page 10. we'll be coming back tonight we're coming back to the bullets okay i get that okay page 11 no students will be allowed at school so this is under if we were in phase one we hope we don't have to come back to phase one but it just allows for those those things that we were required to do in executive order 2020-51 any questions on 11 okay 12. may i

123make a note on page 11 the attendance um because we have had it have had questions about that the good news is that we've been allowed some discretion in how we define attendance for virtual students and so and that's been helpful for us page 12. um we're just wanting to make note because of course this will the fi whatever and it's never final but when this revised plan is posted on our webpage we just want to assure parents that we're going to continue to send the dialers and do facebook and we want them to be responsible for paying attention to that all right so that's the last page so back to 10. um what we have on here that for discussion is the meals backpacks restrooms bus routes we're going to add to bus routes

124where possible right so i'm going to take that one off because we're just going to add where possible on that so let's start at the top with meals are we all okay with next month saying if our numbers don't skyrocket um we go to two lunches and get them in the lunch room yeah so kind of see what what happens now or do you guys want something different i mean the plan is already set right now so they've already worked to you know make the whatever happen so i would say i'm playing with waiting month on the lunches mr president i could suggest that you say meals in classrooms until further notice and then that lets us change that when we need to or my original uh suggestion to you uh uh which was uh

125well on that one superintendent discretion superintendent answer next month and i think everybody wants to know exactly what's going to happen there so is everybody okay any objections to that i'm fine with waiting yes sir [Laughter] that'd be awesome that'd be awesome all right okay so we're all in agreement with that visiting that next month yeah that it definitely would that it definitely would so mr president would you like us to change the wording on that i think we can just put until further notice and then next month we'll have that on next meeting and we'll discuss it and get that because i think we're all in agreement unless we see a huge skyrocket in numbers we're going to be opening up our lunches the backpacks what's your recommendations for backpacks bring a backpack it's

126going to be a train wreck if these kids don't have backpacks kindergartners can barely carry one item let alone their lunch their water bottle their jacket they're going to lose things we're going to have an astronomical lost and found i think everybody should be able to bring their backpack with school items only and like i said before that's a classroom management yeah and i think it's very doable uh any can we say with school related items only i don't and give examples like lunch box water bottle maybe if we do that as a thing we can recommend recommended school items so any objections to that because already they're not supposed to bring toys you know so just with the recommendation of what to bring in your backpack yes but backpacks we're taking out the no

127backpacks yeah all right okay the restrooms what's your suggestions for the restrooms wash your hands and go to the bathroom i'm sorry just wash your hands wash them before you leave the classroom wash them when you get in the bathroom wash them when you get back to the classroom okay that one the restrooms is not in this bullet list unless i'm missing it it's elsewhere it's elsewhere where we can fix it though so you tell me how you want it fixed yeah you tell me how you want it fixed one i mean isn't the school rule already one person at a time per classroom yeah isn't that already our school rule i know um at least one school has um set times while they did when i was teaching set times to go to the

128restroom for classes um but there was always students who did need to go some students do have bathroom issues and need to go more frequently which is you know not the best idea for a teacher i was always like okay if you have to go you have to go but um if they want to schedule a class time i think that it's depending on the school because i know some schools do but i think we also need to be realistic that students can't always wait till that designated time one of our current handbook rules is that students can cannot go to the restroom during direct instruction so if you're okay with us maintaining that that is in our handbooks and so it would still allow students to go as you all are talking about but

129otherwise we'd have some students who would always be gone during direct instruction why don't we just leave the rule what it is but the sites already have their established setups is that kind of what you're saying and it's consistent across our sites so we can do it relative you know we can do it in in accordance with the handbooks and just take it out of here if you want i would like to see bathroom usage be taken out of here completely okay because it's in the handbook so they already have the rules so we just take that out all right so bathrooms and backpacks are taken out yes um the meals we're gonna see until further notice we'll discuss that the backpacks could be there saying they may bring backpacks with recommended recommended items so

130it's not taken out it's just changed right yes i just want to be clear all right bus routes when uh where possible we're adding that to there did i miss anything now this is like we've like dr stewart said the beginning this is a living document so as as we go things can change and if you have things that come up that we need to discuss we already have things we're talking about next meeting we can absolutely do that um but i do want to commend uh our staff they've done a they took on a a pretty pretty hefty challenge here and um i think even though i wanted to see us back sooner um the 28th was was the right call i think we did we did good there um so congratulations to the

131staff you guys did a great job um on their behalf thank you they have worked hard yeah yes we i appreciate that too i i agree and i feel like in comparison to other districts in our area we are very organized and the communication has been nice and our documents work when you need to use them thank you kudos to our district for being able to do all that forth that yes yes all right i i also did include just as a point of information for you you got another little attachment with that and somehow i don't have mine in front of me oh yeah the uh the handbook for no the other one the handbook for virtual we had we did publish this on the website and i had forgotten to uh share it

132with you earlier but when we presented the hand handbooks for your we indicated that there would probably be supplements to those based on the circumstances so this has been published in and has been shared with parents through this whole phase one and will continue uh and it's in english and spanish on the website can now what are we doing about the cameras are they the cameras on uh for the virtual uh in you mean from the teachers the the students are their cameras on yes they have to be on okay because that's my biggest problem is you know icons i absolutely hate teaching to an icon and we've at the high school district they've been very lenient on that idea however now if they must have it on and i would i mean that's not

133on here unless i'm missing it um it's we yeah we expect that the student has it on during the direct instruction if the teacher the virtual teacher gives the student a little assignment to go do because we don't want we don't want the little guys on you know on there there's instruction going on needs to be no i think it needs to be in the expectations that during instruction the the camera must be on okay and not these oh am i i'm having internet issues i'm having no no no no no your camera must be on so okay yeah i'll make sure we get that added thank you yeah yeah because i that that's a big that's a problem i definitely have so i would like to see that yeah i know it's kind of

134a new a new area but i mean maybe under expectations of parents and students i know we've got younger kids who are home with siblings and the older siblings are trying to do their classwork while still trying to watch under the younger siblings i mean if there's discipline issues that we need to deal with maybe have a little bit more leniency for first time offenses for things yeah we've it hasn't been a huge problem i will tell you that that 99 of the kids have been wonderful 99 of the time um the the one percent who've been not so good um have been not so good so uh but the teachers are doing an amazing job even of managing behaviors on uh you know on on online and i think they're also i think they've

135also learned some interesting you know the the student who can't sit still you know can still be attending but it's certainly less distracting to everybody else in the class when the student is bouncing around at home and not bouncing around in the classroom so lots of lots of good things are happening relative to that but discipline's been not a huge huge issue yeah our staff has really stepped up um yes like i've got to see um i get to watch one of my fellow teachers um an amazing job amazing job um so i have i don't know if you've kind of seen me in the background i kind of drop in and kind of see what's going on and i'm impressed it's it's way better than i ever thought i would never be able to

136do it is it is fantastic and i know that's just one little glimpse into what we're seeing from so much of our staff and they've changed the entire way you teach and i was i shared this with you last time i was absolutely blown away with how awesome it was and is that student in mrs cotter's class yes yes he's he's one of the fellow teachers at the high school sons and uh i get to see every day um what's going on and it's it's awesome fantastic fantastic i just can't say enough how impressed i am and that's and i will tell you corey that's really consistent across all of our sites with all of our teachers um they have really really really stepped up it's it makes me very proud to be an educator

137and it certainly makes me proud for this district i've not heard a single complaint about an elementary district teacher yet good absolutely fabulous i hope you didn't jinx it thank you now they've been at it long enough they're pros now all right uh we don't need to we've already done our action right we're not approving anything on the return return to school plan um if you're all okay with not doing it as a as a motion if you're just okay with you know saying yep this is good and then what i will do tomorrow is i will send you the proposed revisions that you have requested and uh and if you approve those tomorrow then we will get them posted no later than monday but hopefully yet tomorrow all right we're all okay with that

138oh my gosh we still got all that new business [Laughter] yeah was doug good with that too doug you okay with that okay moving on to item 4.1 regulation gcca our professional support staff paid time off dr stewart thank you mr president and board members this looks really crazy it's because of the way that what happens when kim goes on to asba and and fixes it it will look good when it comes back out the only real change here is because we issue our contracts to our teachers and our other and our other certified employees based on number of hours worked per year as opposed to days work per year we needed to make sure that this policy reflected that so that's really the only thing is there's one line being added in here that

139has the hours corresponding to those days and it just looks weird so that's the only change it is a regulation you can vote on it tonight any questions on the regulation okay i'll move we approve item 4.1 regulation gcca r second all in favor aye corey burgess hi randy dubois hi janie borland so moved item 4.2 gcd professional support staff vacations and holidays dr stewart thank you mr president same thing here added that one line and got a whole bunch of red yep got a whole bunch of red and a bunch of stuff but it's exactly the same thing all we're really asking is to include those hours so that so that our policy matches our practice which is kind of backwards but yeah any questions on that regulation okay then i will move that

140we approve the first reading oh that's a reading sorry thank you oh yeah oh yeah sorry sorry it's a it's a policy all right uh first reading of policy aca sexual harassment dr stewart mr president members of the board this is the policy that i referred to in my uh the information i shared with you from the asba law conference and it is a first reading so you have some time to go through it but you will notice that it significantly changes some of the practices and um safeguards but this is matching the new law this is matching the law yes okay any questions at this time that that is a first reading so if you do have some we can have for the next meeting uh first reading of policy acaa title ix sexual

141harassment this is a new policy i think it's yeah it's a new policy and it is the other piece of change from that change in the federal law for title ix so this is a first reading and so you have plenty of time to look at it before next month so once again a first reading so if you have any after reviewing if you have any questions we can discuss that next month uh item 4.5 fox creek ice machine dr stewart the ice machine at fox creek is used by fox creek sunrise and occasionally ice is taken to diamondback so it's a workhorse and it has been repaired multiple times and is beyond repair we put out requests for for quotes on it and in fact had to go searching because we really only got

142one response and the response the initial response seemed awfully expensive to me so i had molly make some phone calls including to that original vendor and got a way better price that you can see in the agenda and so i recommend that you approve that we purchase a replacement ice machine for box creek and by the way this is not an item that we can refer to sfb because it does not directly relate to students and instruction any questions okay we did follow all of our procedures absolutely any problems there okay all right then i would like to move that we approve the ice machine for fox creek high second randy dubois all in favor aye corey burgess hi i'm doug hi brandi dubois hi janie borland item 4.6 ac for the music room at

143diamondback mr president members of the board this is an item that has been shuffled back and forth between our district and the sfb since february if you recall when i originally presented the proposed capital outlay budget to you i indicated that i had put a line item in for us to replace some things that seemed to take forever with sfb ie air conditioners and after submitting it multiple times and having it sent back right after i sent the original agenda to you we received word from sfb that once again we needed to modify this request to be repair of this air conditioner this air conditioner is old enough we can't even find the records for when we purchased it and it has been repaired multiple times we went through the quote process which we have

144to do anyway if we're submitting to sfb and i'm recommending to you that as a district we go ahead and replace this air conditioner and stop playing the games with them the low quote is nine thousand dollars any questions about the air conditioner all right i would move that we approve the ac for diamondback music room can i get a second all in favor aye corey burgess i abstain brandon oh sorry hi douglas hi genie borland abstain brandy dubois thank you item 4.7 adoption of proposed extra duty stipends mr president board members this is our annual process of approving positions and approving the folks to go into those positions and so you have the names and the positions in front of you there's no change in the amount paid for any of these positions they

145are the same as they have been in previous years and on each list you can see the funding source so for proposed club addendums that's a budgeted line in our m o budget which you approved in july the team leader positions are in the m o budget and the classroom or the committees the district committees are paid from classroom site fund i recommend that you approve all three of these okay i will move that we approve item 4.7 the proposed extra duty stipends hi second all in favor aye corey burgess hi brandy dubois hi jeannie borland so fast thank you uh can i ask that we move four nine in front of four eight can we do that let's let's jump down to four nine uh new board member uh discuss that one first as

146we're sitting right now we have a full board coming in uh we actually have two new board members coming in in the election cycle however we do have what one vacancy right now a vacancy right now that we could fill um i had made a recommendation and then forgot about it and didn't follow up and that's my fault but i would like to appoint uh and send that recommendation for an appointment to mike file in kingman to fill that vacant seat at this time any questions comments questions mr president does do we have some folks that are running that mike would be able to look that yes sir that was going to be my recommendation okay we have two individuals that will be joining us um and my recommendation was to appoint one of those

147to join us now because they will be on the board in december anyways january january sorry i agree all right all right i'd like to uh nominate charlene diaz to join us on the board i second that do we have any other nominations at this time okay uh i would like to call for vote uh to approve charlene diaz as a recommendation to mike file for appointment to our board uh all in favor aye corey burgess aye brandi dubois hi genie borland all right so moved now on to 4.8 asba delegates and alternate mr president last month you were ball and told more or less to be the delegate when mrs burleson went to the to the website to register you for that position it will not let you let us register a delegate unless

148we have a an alternate so open for your all discussion on who might be the alternate this will be a virtual session this year so nobody has to go anywhere uh and um but i suspect it's gonna going to wrap up the better part of one day kind of we sent the word out and asked um didn't get much response sent it out too i had a great response so you're volunteering i'm volunteering ms diaz i nominate her great thank you i like it and since she's not here to defend herself can we get that handled to get her on the board and timely manner submit that um she's already been discussed with right yeah kim did talk with her and then and then brandy contacted kim right after that so unless brandy really wants

149to do it it doesn't matter to me it's up to you guys mrs diaz can do it i thought she had more time on her hands being retired and all yeah especially since we're not using her at diamondback right now so all right okay we'll make that happen thank you do we need a motion on that or it's probably a good idea to have a motion we had a sport i nominate miss diaz to be the alternate i'll second that all in favor aye corey burgess doug you there we might have lost him he's like you you replaced hi brandy dubois hi jeannie borland so moved okay item 5.1 future topics do we have any future topics other than the meals for the the next meeting um i guess we'll see what the next few

150weeks bring us all right so uh upcoming event is that uh delegate assembly on the 17th uh from eight to twelve and they'll send hopefully after we register because we haven't seen anything yet so i don't um but yeah great we'll get that done and our last item is setting a time for the future mini meeting does october 15th work seems fine is that our normal thursday that's our normal thursday right yeah um no need for a workshop this time we're good there's no future topics so all right so just set our meeting october 15th at 5 30 p.m we're all good for that okay so our last item is a motion to adjourn i make a motion we adjourn that's fast i'll second that all in favor aye corey burgess hi randy dubois hi

151genie borland we are adjourned thank you [Music] you