001before you call the meeting to order give me or anything yes earlier this afternoon Governor Doug Ducey issued executive order 2020 - 44 protecting public health for students and teachers it's takes all schools shall delay the start of in-person classes for the school year that begins July 1st 2020 until August 17th 2020 but schools may begin the school year on their regularly planned start date prior to August 17th 2020 through distance learning this order and its implications are not on tonight's Darney board agenda so there cannot be discussion during the meeting needless to say this will require the district's coded 19 taskforce to revisit the return to school plan approved by the board earlier this month as well as new recommendations to the board for action information regarding continued operation of school offices which just
002reopened today and other information will be available on the district's Facebook page by tomorrow morning followed by autodialers and emails to families thank you to parents and community for patience as we proceed Thank You mr. president thank you I call this a call to order this special meeting of both head City Elementary School Board on Monday June is at the tub on the 29th at 5:00 p.m. please join me in the pledge nation one thing we want to try a little different tonight's meeting just to keep the data a little easier to track when we have motions when we vote what we'd like to do is each person that makes the motion please state your name and those the second state your name and as you vote yea or nay state your name please it'll
003kind of keep track of digitally how we who is saying what and how it's going about a little bit easier on everyone so with that if we could get real call Corey Burgess here brandy Dubois thank you very much all right moving on to adopting the agenda can we get a motion to adopt the agenda as submitted thank God I make a motion to adopt the agenda brandy good want a second all in favor Cory Burgess aye Randy Dubois item 1.5 board member updates do we have any updates at this time hey no updates we'll move on consent agenda I'd like to move that we approve the consent agenda submitted Corey Burgess I second Randy Dubois all in favor Cory Burgess aye Randy why new business item 3.1 the proposed 2021 budget dr. Stewart Thank
004You mr. president I second companies and I could also sent you some information as background information I'm not sure how much you want me to actually I won't point out a couple of things for your attention on the cover page one of the things that will be noticeable to people who pay attention to these things is the primary tax rate it's considerably lower than for the previous year there worked with Craig bikini at the chemi treasurer's office to calculate this numerous times to him to make sure it was accurate and it is in fact accurate secondly on that page you will notice average the average teacher salaries that I used the same formula that are used on the revised budget to calculate the the new average salary I also included in that the fact that
005built into this budget our step raises the ability to offer step raises to all employees and so that's reflected in this average what happens with that as a final thing is up to the floor relative to authorizing the payment of step races but I wanted you to know that it was calculated in on page 1 of 8 which is really that the maintenance and the corporation's find the budget there are a couple of numbers or several numbers that kind of stand out and part of them are d2 recoding as we've worked with the auditors and the performance auditors in the AG's office all year so that reflects in the budget in column 1 the column that says salaries under instruction the salaries for teachers looks pretty much like it did last year but that's because
006this is one of the places that I put some reserves from this budget in that same column you'll notice a significant increase in salaries that is because the salaries that had been budgeted in the past for substitutes that would purchase service services from to work with company he assigned it's just it's a company that's been around a long time we did I go out for quotes on this but they originally you may be familiar with them as a company that started to when people retired and then they wanted to continue to work and so they could contract you know back with school districts to continue to work and still there are retirement that was how this company started aware of that program doctor story the benefits others some specific teacher I'm not sure that there's
007anything particularly different for them other than I mean it's the pay for them is the same all of that's the same there was a big advantage to the district big savings to us not having to pay insurance for long term subs and and not having to manage HR issues and payroll issues and those kinds of things well I realize it's kind of a big headache to get all these people in because they come and go and they're sick also and third grade they don't want but I'm a little surprised yes I have gotten into this to the learners the benefit for them well they do like to be from us 10% for every day that somes work when I presented this information to the board I brought the cost comparisons and the savings to our
008district even when we are paying that 10% per day for the substitutes so and and part of that has to do with the increased amount of funding for insurance when I'm back in the day we didn't have to pay insurance for any substitutes and what the Affordable Care Act some of those definitions of substitutes and long term and those kinds of things resulted in the district having to pay insurance so there still a significant savings to us depending on the year you know this past year would not have been a good way for us to tell because of fourth quarter and not being like fully you know I told you so subs but in a typical year we would probably say 15 to 20 thousand dollars and that represents only to that savings alone would
009would cover insurance for two employees do they still have to pay insurance like we need what are that - I currently don't know if they have to or not okay good question my question that can can we look at sure one for okay yeah salaries 176,000 employing benefits at 243 talent that's one of the guys that's one of the coding changes we had to make done for insurance for the district before I think that one's the one that we had to recode that had to do with workman's comp all of our big district insurance things like liability and and workman's comp had been coated in correctly and so excuse those numbers so now they are going into the superintendent's office that particular one yeah it ends up in 2300 is actually the Governing Board lines
010and so I discussed this at length with the person from the AG's office and I said really we're going to say that the governing board is you know that this is a governing board expense and we said yep that's how the usf are as a governing board expense well now I would disagree with him but then who are the two employees with a setting that would be Kim and me so that is partially the superintendent office right yes it is so that's the Saturday part and then there would be the benefits okay there are some others that were kind of strange too I will tell you Sonny came and asked me today because the for instance the frontier bill for telephones gets coated in a really strange place that made no sense to me and
011of course I was told well it doesn't have to make sense this is just the way they you SFR says you know we recoded things in compliance I would also point out and inline column one the salaries column line 12 the correction the 94509 from which we pay read teachers and those positions in the revised budget I obviously did not catch the air so if you're looking at this compared to the revised budget that's why you'll see a difference there under purchase services on line 7 that looks like a huge number it does include the payments that we make to ABM but it also includes a number of other things that were miscoded and that we had to put in there doctor said the payments we made the ABM ABM ABM is a contracted service
012that we have so that's operation and maintenance of plant so ABM right yes ABM yes okay and then one that probably caught everybody's attention in supplies line percentage of increase is twenty five hundred percent that is where I have placed the reserve money in case rADM declines and we at least two percent of our funding because of that so I made sure to build into this budget reserves for things like that so we're hopeful that we don't drop our attendants or our ADM but if we do we at least have cushion for that that one in the past has been twenty five thousand so you can see why it looks so much bigger one I do appreciate the explanation you said that wiped out a lot of my questions that really hid one question that
013popped up however was I see the IT tech in there is a shared service is that strictly for the elementary district the new position that I'm requesting would be very much for our district that doesn't mean that this person would never pick up any little tests at the high school district but it's intentionally for our district simply because we have gotten so far behind in in some of those tests that are listed in that job description plus we have just received 175 new computers for teachers approximately three hundred Chromebooks coming from various grant funding sources for our students to use [Music] it is a yes it is on its three point four on this agenda you want me to go ahead with the budget yes please to purchase things for instructional materials textbooks although we
014don't use the textbooks but line two under library books and textbooks is the is the funding for the amplifi science program approved the program last meeting but we're asking for your approval in this new business for the actual purchase Society other related items and of course that results in an increase in 139 percent on the right side which looks pretty significant decrease you'll notice a significant increase and that's reflected in that amount I find it a little disconcerting that that one point 1 1 7 million only somewhat offsets the cut that they made in our title 1 funding of above and I know that the two things are not related but it's still a little disconcerting to take a big hit they base that 1.1 off of us being a title 1 and then they
015took it from title 1 so 1 point 1 1 7 it's kind of like [Music] carry forward that number makes me nervous 1.4 million in carryover makes me nervous but I walked through those calculate numerous times and at least twice with the expert from the AG's office and part of that is because the air and the carryover from the year before about $400,000 and the rest of it is because we actually have more money this year based on our enrollment because we only in terms of a DM over II lost I think it's four or six students actually in ADM and of course the amount per ATM so one of the reasons that I have put some reserves in the budget is because I'm a little concerned about this one as I say the calculations
016you know it's not like I say then calculated I pick up yes you're gonna cross we see 27 to the same line I'm wondering why that's there and the Dennis turn comes down on a BM struck that we're going to look at me on the truck he was going to get the keys from them and you know do an inspection and he has not gotten back to me on that the 27 to 6900 and now excluding 6900 Doug right off the top of my head I can't tell you what that is and you'd think right now as deep as I've been into this that I could tell you whatever penny was but I don't remember what that one is oh look at that happens I did notice down there on line 9 that's the principle
017for current energy recycling problem correct no that is that is what we pay for our lease purchase releases of the Xeroxes okay now previously I was told by the administration when I asked what that line was that it was the principle for the energy recycling program are we still paying that we are still paying that and that doesn't reflect that in line three at the bottom in fact in previous budgets line three at the bottom has had no numbers in there and this is the one that I put in based on my conversations with Chris in the AG's office and he indicated that that's that number that I have there in line nine is in fact the number that goes down below we don't what we're paying mostly for what we're paying mostly for that
018energy savings is out of a memo and not out of capital I don't think so I can't speak to the information you were given in the past I can only speak to the information that I've been working with and that was one of the currents that was one of the questions I can specifically ask Chris at the AG's office right and I also noticed in your write-up again like $200,000 for Diamondbacks use of capital for a number of projects that 200,000 would include trying to get parking lots parking lots some work on parking lots that that ad April each entrance at Fox Creek I'm trying to think of the other stuff we need to review we need to reconfigure the entrance to to Diamondbacks so that students can come into the office without having to
019go through the Health Office which they currently have to do and that would look a little more like the entrance to coyote where they would be another door where students come through and when parents come in the other any other entrance so there are a number of items included in that 200,000 done okay do we have any other questions on the budget hey can we get a motion to approve the proposed budget for the fiscal year 2021 brandy dipwad I mean we approve the budget kori Burgess now second all in favor Cory Burgess aye Randy I go god i salute item 3.2 health assistant positions to work work with the health attendants in all the considerations of things that we need to do to address changes in our sites for health and safety of our
020employees and our students in our in our plan that we presented to you earlier this month we have a whole bunch of new little assigned tasks that need to be happening and it finally occurred to us that it would help if we had some people to help make those things happen a whole lot of the health and safety things laid on the responsibility of the health attendance and so checking people's temperature keeping other records than they've been keeping in the past all kinds of new jobs it occurred to us that it might be a really good idea to have an extra set of hands and eyes at each site to help the health attendants so right now these would be one time I won your positions pay for from the cares Act funding to help
021our health attendants any questions all right then I would like Cori Burgess I would like to move that we approve the six health assistant positions all in favor aye Cori Burgess brandy Dubois item 3.3 the six-day could stow dia positions lots of extra disinfecting and those kinds of things need to happen during the day and there's only one day custodian each at each site it occurred to us so this would be a really good thing to have an additional set of hands to go around and help keep clean clean things and since we'll be doing meals and classrooms this is a person who could be delivering those meals rather than us pulling somebody else to do lots of any questions on the custodian positions and Cori Burgess I move we approve the six custodial positions
022brandy do I second all in favor Cory Burgess I Brandi Dubois glugs I item three point four higher one computer tech journeyman position dr. Stewart Thank You mr. president we've been talking all year in technology in technology about some tests that just have we just have not had the personnel to do even with the shared services and now that we're adding a lot more technology for our kids use and that kind of thing plus a number of other things that need to be done and that's why I sent you the Job Description it's a pretty pretty extensive list of things that we would like this person to do this would be out of the MMO budget and it would be a permanent position and I'm requesting that we add this to to employees list and
023it is already covered in the budget if it's approved any questions and I would like to Cori verges motion that we approve the one computer tech journeyman position all in favor Cori Burgess aye brandy Duvall I item three point five purchase of amplify silence dr. Stewart Thank You mr. president last my last meeting last month but last meeting you all approved the science program and and because we do have the funding available I'm recommending that we go ahead and purchase this program it's all of the attendant services and things that go with it are for five years six years six year program yeah six year program and we have thought maybe we would have to ask the company to let us make payments on this and I believe you have the funding I'm sorry recommending
024that we purchase the program for the six years any questions I have a question mrs. Dogme this is for grades cager seven thousand per year it is for patron eight and so for six years it actually breaks down to about fifty thousand dollars a year for you know for K through eight so a nine year for nine year program you know nine great program for six years that's pretty reasonable we would never be able to purchase textbooks for that price thank you any other questions that was my question [Music] yeah pretty impressive when you think when you shortness of breath but when you think about it over six years that's really reasonable really reasonable all right then Corey Burgess I move that we approve the purchase of amplify science Randy do I second all in
025favor Corey Burgess fine all right item 4.1 future topics are there any future topics so the discussion of opening of the schools and I'd like to start that with the workshop so we can get some input in before the meeting and then put it on the agenda also not to discuss any other topics um we would need to authorize the step raises is that handbooks would be on the agenda formal approval of the budget so you'll need to have a hearing before the meeting from the budget I know I've got three or four other things on my list and the truth of taxation hearing that's a statutory requirement on your yeah we can I think that's why that's a hearing as for that yeah one of the things that somehow are that we missed earlier
026in the year was bringing you a list of the employees and then their salaries to approve an actual list you've already signed their contracts but some however we did not get them into the minutes so we will be bringing that and with your permission I'll bringing that with the stepper ease is on them if you prefer not that I bring them with the raises that I mean with the salaries that they already had for this year and we'd be happy to do it either way whatever your directions are I think that the stuff raises would be good yeah and it needs to be before excuse me needs to be before July 15th because the budget has to be filed by then any other topics all right Adam 4.2 date and time for future meeting we
027have down here July 13th at 2020 of 5:00 p.m. does that work for everyone and that would be the workshop at 5:00 yeah do you think a half hour is good enough for the workshop probably not meeting the six workshop at 5:00 meeting at 6:00 does that work yeah do you good with that Doug you okay with that yeah Arnie so we'll have that set all right last thing motion to adjourn and we adjourn all right all in favor Cory burgers I Brandi Dubois we are adjourned you