001password. >> That's a good thing. >> Password reset. >> I say we all set our passwords to the same thing >> so that we all get lost. Easy peasy >> school. >> I was going to make her sit back here. >> And it still kept telling me I was wrong. No, I'm not. >> I didn't download I didn't download. You could tell it. Do it for me. I have three options. Look at what I have for you. >> How are you? You miss >> mine are my favorite back 6:30. >> Thanks for your survivor stuff, Amy. I liked >> it. Thank you. Thank you. Done. I had trouble. I'll get you the other one. She was just out for the last she had two days and then she got the flu or whatever. So send
002you your password reset to your >> Linda was a little bit sad that more second graders than there were. Some were so You need the podium. >> Stand there. Good evening everyone. Welcome to tonight's meeting. Uh if you're able, would you please stand with me and say the pledge? I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you all. >> All right. Item number four is adoption of our agenda. If I could have a motion. I'll make a motion to adopt tonight's agenda. >> Fantastic. Can I second? >> I'll second. >> Sorry. Take your pick. >> All in favor? >> I. >> Thank you. Um, next we have call to the
003public. Miss Cheyenne, did anyone want to speak that did not fill out a sheet? >> All right, we're going to just keep on a rolling then. Next are our presentations. It's our information and discussion items. First up, we're going to have our special education director, Nicole, come up and All righty. >> Talk to us. >> So, I guess I'll just signal to you. I'll just go like this when it's time. >> Got it. >> Okay. >> The podium. >> No, I'm good. Y'all don't mind me just standing here. Okay. >> Just move up a little bit more so people catch you welling. Okay. >> So, here's our team. Myself, Christine, Christine Thelton, Kristen Gomes. Go ahead. >> So, I'll start with our Ames program. Um it's our autism specific trainings that we've done that has
004really helped it to develop into the program that it's blooming into. Um there's always learning that goes or setbacks. There's adjustments as you're growing any new program and we are trying really hard to uh move forward with those. Um we use ABA and autism specific strategies and increased uh data collection. This was one my first goal that I had was to build this program and to really try to improve it and through trainings and all of these practices I feel um we've met the specific criteria that we had set forth for that. We're not stopping. We're going to keep going and trying to get better and better. But we met that first goal increasing state scores. Um through that our goal was to put uh students into small groups instead of a whole classroom full
005of students. Uh kids tend to just push buttons when you do that. So we do specific scripts reminding them that to do their best that this is going to help their principal and their teacher know how well they did and then it helps the principal know how well their teacher did. We kind of make it seem like a real investment and to try hard. Um and then we also use the approach of teaching at grade level and ability level to close those gaps. We're still progressing on this. Um for the 24 to 25 scores, I literally went through for Del Rio and HMS and with the assist my assistant um my admin assistants assistants. We got every score for every student, compared them to the year before, and for third to fourth, third graders going
006to fourth, language arts was a 65% increase. Fourth to fifth for language arts 81%, fifth to sixth, 63%. 6th to 7th, 94%, 7th to 8th was 67%. Then for math, third fourth grade, there was a 92% that showed increase. Fourth to fifth was 96% for fifth to sixth was 91%. 6th to 7th 82%. Seventh to eighth graders made 100% growth. >> Now >> and to clarify what that really means is it m it means they made growth. It does not mean they went from minimally proficient to proficient. They're in special ed for a reason. They have learning disabilities, etc. some of them, you know, have autism and things, but those kids, that percentage made positive growth and didn't go backwards. So, we're going to keep going in that direction that we've been going, trying to
007increase and increase these scores. Okay, next one. Uh cost savings. So, we've been working on hiring employees versus contractors to save money. Um employees test for ESA and private school testing. it can be very expensive when you use contractors. So, we've been trying to use our own employees to do that testing instead. Um, and we have made progress. I do not have the final numbers yet though financially on how much that saved us. I will have that in the future. I just don't have it as of today. >> Federal law says we have to do the test for students who are ESA homeschool or private, >> but we don't get money for that. So, we have had a huge influx of special education students come to Chino Valley. Um, and so I reached out to
008our neighboring districts to ask what their percentages are for special education in their districts. The state would like us to be between 9 and 11%. Prescuit is at 16.7%. Humble is at 16%. We are at 23%. >> So, we're we're pretty high up there right now. We've had our numbers go up with kids enrolling in our schools. Okay. Uh to tell you a little bit about our programs for those of you who may not be aware, we have um it is the most restrictive going down to the least restrictive. So we have EDP which is our self-contained classroom for students with emotional disabilities and sometimes psychiatric disorders. And we have self-contained classrooms which are for centers kids. there are children who may have mild to moderate intellectual disabilities, levels of autism, things like that, u
009brain injuries. Then we have extended resource. Those are for kids who do not fit into centers, but they're not quite high enough for resource. We have an extended resource for them. Then we have resource. and then resource um after that's most of those classes are their own class. If they're in the middle school or high school, the students go into their class for that hour. That's their resource class. If you're at Del Rio or Territorial, the students are pulled from their gened class to go work on specific skills in the resource classroom. And then we have inclusion. That is where a certified SPE special ed teacher goes into the general ed class and assists the students in the classroom. They're not supposed to hover over kids with IEPs. They're supposed to help everybody in the
010room. Um but just making sure that those IEP kiddos are definitely, you know, eyes are kept on them. Co-eing is something that we are building. It has really um been targeted at HMS first and we're doing a lot of co-eing math and we are going to be starting it at the high school next year. And what that means is you have a certified general ed teacher and special ed teacher standing at the front of the room assisting each other in instruction for the students. So while the gened teacher is talking with dollar words and you know presenting some information the special ed teacher may break it down into 50 cent 25 cent words color coding graphs pictures and they play off of each other so that all students in the room can learn and I
011did that for years and I it's an amazing teaching strategy and I can tell you a lot of the general ed kids benefited from me breaking it down because they also were like, "Wait, what?" So, it really is great for everybody. Okay. Um, our growth with students and IEPs in October 1st, 2024, we had 418. October 1st, 2025, 432. We are currently at 487 and we have more coming. We just haven't gone through all their paperwork yet. So, we're going to be pushing probably close to 500 students >> with IEPs. Um and to address this we have a team leader on each campus to assist the teachers to assist admin to attend meetings things like that. Okay. So, accomplishments. Uh, accomplishment one, I would say our Ames program. We're headed in the right direction. We
012have had ascend uh their behavior analysts come and present beautiful presentations for our staff and our teachers and parents have learned a lot from them. Um, our co-te I'm skipping rise. Um, we have RISE, which is a school as a day program for students with autism. We've been having some of our students because we had so many students with uh severe autism come that we couldn't house them all. We couldn't there wasn't enough room. So, they have been going to RISE, which has been um a pilot out in Humboldt, and they are now partnering with us, and they will now be at Heritage Middle School. And so some of our kids are going to be going over there to them. And then also for the Tri City area, other kids who have autism will be
013going over there as well. And then co-eing, which I've already explained, that's something I feel like is really going to help us. And then ASDB, we're also partnering with ASDB. We are going to be um a centralized hub. We have the most students with interpreter uh in needs for interpreting for um our deaf students in our district. We have more than anyone in the tri-y area. So, we are going to have them housed here and if any students need interpreting from this area, we're going to be doing memorandums of understanding with those districts to have those students come here. if they're just getting some vision services or something or they don't need a full-time interpreter at this time, they can still stay in their districts. All right. So, looking forward to next year, we are
014going to be starting something different. One of the things that we have learned is um when something isn't working, you need to figure out a way to make it work. And so we have we have a lot of new educators coming in to teaching that haven't gone through the traditional teaching preparation programs and they come to us and they don't have a lot of experience and they don't have the behavior management. They don't know how to write an IEP. They're just really green green. And so we really want to help those teachers and any new teachers that are coming from somewhere else into our district so that they can learn our philosophy, how we do things, and just to provide support and uh teamwork within each other. So, we're going to be doing a sped
015training like we always do at the beginning of the year, but then we're going to do Friday monthly trainings for the special ed teachers to come to so that we can teach them how to do all types of things. How to do um increased behavior management, how to work with kids who um are on the spectrum, those types of things so that they and how to write IEPs. Um we just think it's going to really provide support and build some teamwork amongst them. Um we also are going this summer to do our EDP and CPI training. Um we use foundations for life for uh children with emotional disabilities and then we're also going to have an increase in speech therapist employees. So we're looking forward to that for this coming year. So some highlights for
016overall special needs rodeo is always a hit. Um we have a variety of programs to meet our students needs on an individualized basis. We have structured programs. Uh when you go into any program you the teacher can tell you this is what we do in here. Every every program has a purpose and a structure. And um I feel from the feedback that I get and I know I've heard it from you know other people, we do have a excellent reputation in the community which makes me super happy. Um because that means we're taking care of our babies well as far as what's out there in the community. So that's most important thing is taking care of them. Okay. And that's it. Do you have any questions for me? >> I think you're doing an excellent
017job. >> Thank you. I think your numbers that's pretty impressive. I feel like when you were showing how much they've grown that's pretty great. >> Thank you. I appreciate it. >> Very good. Thank you. >> Thank you. >> Oh yes. Marca. >> Okay. So 500 kids in the whole school district that has IEPs. Am I right? >> We're just under that. Yeah. We should probably >> territory all the way through the high school. >> Yes ma'am. >> I don't know how you do that. I really don't. >> There's a lot of them. There's a lot. I mean, you know, to to be able to meet all the needs of each child individually, I mean, that's >> that's a handful. >> It is. But it's it's good teamwork. >> Yes. >> You know, it come, you
018know, from the pair professionals to the teachers, the admin, everyone working together. That's the only way we can do it. >> Oh, thank you. Takes a village for sure. >> All right. Our next presentation this evening is going to be on English learning. Miss Rosa Maria. >> Hello. Thank you so much for having me. Would you like the the podium? >> Um no. I think I'm good. Thank you. Probably taller than me. So um two things that I provided you today. Um one is the trifold is just an update of our um SEI program. And just to clarify, because of the alphabet soup, that is our education SDI is structured English immersion. Um, and so the state um says you have to choose one. And so the one that we um use in our district
019is the 2hour pull out model, but that is a bit of misnomer because twoour is based on a five-day week. So you'll notice on that pamphlet I broke it down by weekly minutes instead of the twohour um because we're a four day week not a five day week. So it's basically K5 300 minutes of targeted instruction a week um a week a day a week a day um would have been the the the two hours right so and then we have the integrated portion so integrated is just um every classroom so uh targeted being the EL teachers what they do and then the integrated being what um what everybody else does okay so that trifold is just updated. I I changed a little bit of the verbiage to more closely align with what um AD's
020verbiage is um and and put in our new logo. So updated um and I and so I do have it in English and in Spanish so that um we can provide to any community members who are interested in learning more about our program. So that's what that is. The other one that I provided for you is um an update on um testing. So, as we know, um we just finished up in March, just before spring break, we finished, um this year's, um AELA, which is Arizona's English language learner assessment. It's how we measure um how well our students are are doing. What I provided for you is reclassification, and I gave you three years worth of data. um for the for compared to last year I did not give you the breakdown of growth simply
021because AD is in a transition um with AELA um and so the the the scores don't match what they would be what they were last year in other words the finish line changed so we I wouldn't be comparing apples to apples so reclassification is a little bit you know more solid but if you if you take a look here I broke it down by school um and then by district and then by the state so that we get an idea of um what what the entire state is doing and how we compare. Um the only of of course the the result test results just came out two weeks ago. um Arizona data has not they have not released the state data yet. So I don't have a percentage for you there, but you can see
022that um overall we've done um at least as well and mo and mostly much much better than the state average um as a district. Um that being said, as we look at at um the school level, we've got lots of things to celebrate. Tech once again did a fabulous job reclassifying 10 of our um e students. And by reclassify, again, just to remind you, it just means that they have passed the test, the English test with sufficient enough score to be deemed um proficient in English. So that sets them up for success in the regular classroom. Okay. Um and Del Rio, again, pretty solid at 35%. Um HMS, we're we're we've got some work to do. Um high school 26%. giving this year our district a 26% reclassification rate. Probably if we look at the
023at the trend data for the state, we're we're probably going to easily be twice the the state. Again, my g my guess just based on what we've seen is it's probably going to be twet between 12 and 14% for this state. So, I want to note at the bottom I gave you some backup, but um remember that um the the uh the deck was reshuffled in 2021. Um meaning that they're the same standards, but they were redone. The same reading, writing, listening, speaking, they were redone, which always causes things to dip a little bit. But the biggest thing is that that year they reduced our um e load from four hours of instruction in in EL to two. And you see the effect of that was immediately um scores of course reclassification rates went down
024by a lot and they've been slowly creeping back up um but nowhere near the rates that they were prior to that. So um yeah um one thing that I would like to share with you um as of today um the AD has accepted Cambium uh bid for our new um testing. So Pearson will no longer be providing Azela for us. Um it will now be Cambium. I don't have a roll out schedule for that. June 2nd I will have more information as far as what what that's going to look like for the state. But so Pearson is out and of course we know that that's going to affect our scores. As it always tells anytime you change the measure score things happen to scores. So we'll see what my talk this year next year looks
025like. For now I I don't have a whole lot. Um, so, uh, last thing I'd like to close with is, um, just on a positive note, um, having gone through this year a lot of a lot of things with Yelp, including our Inerson audit through, um, Arizona Department of Education, um, what we already knew was confirmed in that um, we our teachers um could use some more support on um, learning the strategies to use in the classroom, you do with a kiddo who's just brand new to our country and doesn't speak any English and you know when they're at tech everyone's learning their ABCs but what happens when they're at the middle school and they have to sit in a math class or they're at the high school and they have to sit in an
026algebra 2 class and they don't know any English so the challenges are many right the challenges are many um so um to that end this summer we are going to be offering um an SEI class remember SEI is structured English immersion um to our teachers and so far we have 14 teachers signed up to take this class um and so I will be teaching it um at the end of June and um there they will be leaving there with a myriad of strategies and techniques for using in the classroom starting day one it's a you know hands-on kind of nuts and bolts kind of a thing let's see what can we do tomorrow that will help And like Nicole said, not just y'all students, right? It's just good teaching. So, what questions do you have
027for me? >> Great. Thank you. Keep up the good work. >> Thank you. >> All right. Item 6B is our superintendent report. Miss Daniels, >> good evening. Um, Dr. Moody sends his regrets. He's coaching his grandson's T-ball team tonight because the coach is out of town. So, this is the month that we celebrate everything under the sun. We kicked it off with our millionword challenge banquet last Monday night. Marcia was able to be there. I think you would agree it was a really fun event. Yes, we had about 300 people in the room celebrating kids and their reading accomplishments. So, there was a lot of hooping and hollering and excitement and the kids feel like they're so excited to run up and high-five the foundation board. Um, something super notable this year, um, Cheyenne leads
028the millionword challenge um, event for the district and she has coordinators at each school. It's it's fantastic. It's literally the only thing we do in the district where we celebrate tech through the high school all in the same room for the same concept. We had two second grade students this year who each read more than two million words. >> Wow. >> Second graders. That was awesome. >> Second graders. Yeah. They like had to stand on the chair so we could see them >> in a crowded room. Um we've wrapped up state testing which is good. Our e results are already in. You heard that. and the reclassification rates. Um, we usually our state test results roll in sometime in June. Rosa Maria made a great point. Every time the state changes vendors, the test scores
029go all over the place because you're not comparing the same thing anymore. >> How do they do that? >> I um competitive bidding. And then, as you're aware, um, Chun Valley Education Foundation received a grant to support our non-English speaking parents in acquiring English skills. And the um classes for parents to learn how to speak, read, and write English are held at Territorial on Wednesday nights. They have their last class this week. We have had uh we had 27 classes this year. We had three instructors. The foundation paid for child care workers and the curriculum. The 14 parents who are super high achieving. They want to resume again next fall. the ladies who have been teaching the class want to teach it and they've now my chair's sinking on its own. So, I was so
030tall before I could reach the floor. Now, it's sinking down. Um, it's probably why you switched it off on me, lady. Um, but it is they are so excited to do this stuff. They're going to be branching out um and offering um not I'm not sure if they'll be doing it through us, but uh parents have requested citizenship classes and things like that too to learn more about it. So, which is pretty cool. Um we have some statistical data for you that Leanne Weller provided at Territorial. We currently have 547 students at Del Rio 476, HMS 468, and CBHS 595. That was as of last Monday. And then one thing I wanted to show you was our average daily attendance rate. You know, this has been a huge problem all around the state with most
031districts not even getting to 70%. Every one of our schools is at um 93 I don't know how much more I can think. 90 I'm just thanks. Everybody's at 93% or above which is super cool. I did include for you this in your packet and I wanted to explain a couple things about it. This we >> it's in your it's on your um >> it is on your computer on >> the one that's color so okay seven. So the one thing I wanted to now the chair is falling apart. Um there was when it falls apart and I'm out of the ground. The meeting's over. Um when the data in the colored bars is enrollment data from last year because that's the most current. We'll have like this year's data sometime in the fall, but
032the trend is still indicative. Yes. And so, and then the stuff right below it, the homeschooled and the ESA recipient students, that is actually accurate right up to um like the homeschool was these are students who are registered with the county school office. That was as of 54 and the ESA students that was as of um Christmas break. So, that is really current data. And one thing I want to share with you, that registered homeschool number is pretty consistent with where it was a year ago. It was a little over 280 last year. So homeschool numbers have actually gone down, but that ESA number is up 200 students from last year. And so we don't have we have really no good way of knowing how many students are going to private schools or whatever. But
033this gives you like students going outside of the district to another um publicly funded school. Those are all the colored bars. That's fairly consistent year-over-year. Um but that the ESA number alone almost accounts for the bump from our the data we presented last year to this year. So I think it's important to share that the ESA data is available on the Arizona Department of Education website. The registered homeschool numbers um I have obtained from the county school office and these are for um the numbers for students that live in our two zip codes that are part of the school district for Chino Valley and Paulen. Um >> what is our current ADM? Our current ADM ADM is sitting slightly over 2,000 because remember students with special needs have a higher uh weight, you know, weighted
034value. Um but our actual enrollment is sitting just under 20 like 19 and change. So gives you an idea where we're sitting. We'll visit more about this on our May 28 strategic planning day. Um then I've also included for you um we're required to annually run a survey. Survey results are on the paper. They are very typical results. When people's kids are in like a lower elementary grade, they always rate their school high. The older their kids get, they rate the school lower. So it's kind of it's kind of what you would expect. Um but 95% of parents at Tech ranked it good or excellent. That's roughly where it fell last year. 75% at Del Rio, good or excellent, HMS 63, and CBHS 62. So, and then I'd like to draw your attention to the
035fact that we out of you saw the numbers of enrolled students at each campus and we only had about 140 150 people respond. So, pretty um and that's also pretty typical. So, um, one of the things I want to share with you, which is odd, and I I really can't account for it in any way, um, our school district, but it's like a problem statewide. It's come up in lots of other, um, like meetings and stuff or newsletters. Also, I know for towns, counties, um since the um 2024 election, there has been a significant surge in public records requests and they're coming from a loosely refer to them as agencies. Of all the I keep um like I filter them all into an email folder so I can see how many we're getting. Last week
036we had five. That's a lot and it creates a lot of work for the business office to produce those records because we have to correspond and find out are they a for-profit or a nonprofit because we have in policy fee structures um for that. Then we have to send a check. The check has to clear. we have to respond and they're almost like except for there's one local resident who requests a copy uh printed copy of our annual financial report every year and the budget. Um the person owns a shipping copy. So we don't we just send the PDF I let them make their own copies. Um but John graciously provides the copies every year. And my point in that is we have one person and the stuff John sends is already available on our
037website. It's like three clicks away, but we have one. Every other request is coming from out of state. >> Wow. >> And why? No reason specifically or just all over? >> All over. a lot of east coast, a lot of mid-Atlantic requests. But our last round were like Montana, Idaho, wherever these companies are like have their lensure to do business. And the requests sometimes are like send us a copy of every PO that you issued between, you know, like a list that you issued between 2022, January 1, and you know, April 30th, 2026. That's a lot of work to compile that. So, we started keeping some things made up, you know, like uh created after people started requesting. And then it could be like um send us a contract uh that you here are five
038company names. Send us a copy of the contract, the purchase order and payment that you made to these companies. Sometimes never heard of them. Like we don't know those companies. So, these are like shots in the dark for stuff and there's no rhyme or reason to it and there's no um like there's never a reason given, you know, just we have a right to request it, so we're requesting it. But we had literally one a year from our gal that lives in Chino for all of the years that I worked in this district for 16 years. We had one request a year for public records. randomly. We might have something about a a contract or like if we like uh had local people bid on jobs and and they wanted to see who it was
039awarded to or why. We had a couple of those. But we have been slammed with public records requests since the 2024 election. And it's not just us. There are fact there are people asking like what is a reasonable amount like Mesa Unified gets hundreds a week. and like now you're devoting positions to it and we have like one person in our district who compiles everything. So, I wanted to bring it to your attention just because um we know it's not just schools that are being uh targeted this way, but all public entities and it is creating an immense burden for no discernable reason. Like it's very confusing, but we have to comply. So, we do. So, I wanted to bring that to your attention. Um and then we have um Cheyenne's put together a list
040of activities for you. Um, I put some here on the paper for you. Just a reminder about graduation next week on Wednesday at the event center. And I always recommend parking on that east side of the building and coming in by the loading dock. That's the easiest way to get in and out. So, any any who >> what else can I tell you? >> How many students do we have graduating? Um well we have we'll have the final stats next Monday. >> Okay >> because we have four who are trying really really hard to you know over the hump. So it'll either be 154 or 158. >> It will be 158 if I have anything to do with it. >> And I would call students in and have the mama talk with them. >> I
041would also say that Mr. Billy sitting on top of students >> and Mr. Richardson is keeping their attendance. >> So Mr. Billy is the attendance like king of the world and um so yes and he is at Friday school every Friday for all the kids who are in attendance trouble. That's right. >> Thank you. >> The last this is the last Friday. >> One more to go. >> Some are staying after school for an hour every day. So, we have some that are doing multiple things, but Billy's very good at it. >> Mr. Billy is good. They hate his guts right now, but he's really good. >> They really hate when they come in late. And I'm like, we're staying for the full four hours. So, you came in 30 minutes late. We're staying at
04212:30. >> And Mrs. Billy probably doesn't like it either. >> No comment. >> All right. Any additional questions for Miss Daniels? >> All right. Thank you. Item 6C1 is financial report ending April 30th. Mr. Livingston, >> president, members of the board, Superintendent Daniels Administration, guests, thanks for being here. Uh, a quick look at our April 30th financial position, a quick look at accounts, a quick look at cash balances. Our budget before this meeting was 19.3 million. budget after this meeting when we do a revision is a little higher 60,000 higher in our operating fund and and capital fund combined. So there was a little extra boost there 67,000 that we split between two funds. Um we have a quick quick look at these. If you look at the expense as as a percentage of the
043budget, the 16.4 million in our operation percent of the budget is 85% uh spent at the end of April. The percent of days were 83.2. So we don't like that. We like to always have the 8% of days uh ahead. So we're always lagging. But we had three payrolls in April. We do that two times a year. So we better reloaded for those payrolls because that's the way we do 26 pay every two weeks. That's the main reason. Uh we we see that in our capital budget of 778,000 that's going up. Hope hopefully you can approve that tonight to 804,000. Spent 576,000. We still have some incumbrances of 120,000 in capital. That's primarily curriculum. Back in the day, I think it ended in 2014. There was another fund, not just 610 and M. Points to
044anyone that remembers that fund. It was eliminated in 2014. It was 625. It was soft capital. >> Almost had it. >> Almost right there. And and the focus of that was academic adequacy. So if you wanted to improve your district office with either equipment or some perhaps some construction, you couldn't use 625 until you satisfied all the academic needs. So textbooks were commonly put in 625. Then they said, "Well, that's way too difficult. Uh we can't manage the differences that some districts use between 610 capital and 625 soft capital." So they eliminated. So that might have been another good thing to do, but it was kind of nice to keep people's hands off 625 until all the textbooks and all the classroom supplies were purchased. So So that fund is gone. So the 120,000 still
045left encumbered in 610 fund for capital is primarily textbooks and I imagine they'll be here in the next. >> They've been rolling in. >> Yeah, it's it's been steady. >> Yep. We had pallets dropped at HMS today. >> It's been steady. So if you take a a look at the budget in capital, if it ends at 804,000, we add the other 120,000 of expense to the 576, we're going to have maybe maybe 50 maybe 60,000 left in capital. Few years ago, we spent 2.1 in capital on a budget of 2.4. >> So capitals really. Um, if we come down and take a look at our 691 fund, that's in your cash reports. 5.4 four million spent in fund 691. Uh that is going to increase between now and the rest of the year. We're I
046guess Dr. Moody is not in attendance, but we are more than halfway done. His building on the south end of Del Rio, building one 01. I'm not sure. There's 20 units going in there. I'm not sure if we've got them all installed. I know they're going in sections. Last I heard 11 installed. split that into three sections. So, that project and if you have an interest in what we've been doing with another item, I'll call your attention to it. If you can look at the very back of our financial report, you should be able to see that. And it's got cash balances. If you go down there, um you can see some interesting things. And this is a result of what I've been able to do with the with the staff in our office since
047about April 4th. So, if you can see that page, it's got three-page uh summary. And at the very bottom of page three, it's got 4.8 million. That's our cash balances by fund. Okay. So, if you go up to the third from the top, you see fund 570, 683,000. If you go back to your March report, that was 141,000. That's a really powerful fund. 570. Um you can use it for salaries and benefits. There's nine things in schools we spend money on. Salaries, benefits, purchase, services, supplies, capital, all these things. 570 covers them all. It's quite unusual. So, if we have costs for administering grants, we can move some of our cost in our office over to fund 57. If we have uh this is an indirect cost fund, if you take a look then at
048at fund 510 on page two, you see we started the year on that page with $929,000. And we ended the month of April with $600,000. If you look at 510, we moved $540,000 of cash out of that fund. And that's where the cash went up in 570 so we can use it for all these expenses. And it went down in 510. And you say, well, why would you move those expenses or move that cash out of 510? We jumped to a new food service program about three years ago. I think we're entering year four of five on that. and we weren't sure how the revenues were going to compare to the expense. If you have expense every month of 130,000 and revenues of 110,000, uh you better watch out because your cash balance is dwindling.
049If you have expenses of 130 and revenues of 150, now you've got another situation. You don't really know how that's going to work out until a few years go by. So, three years have gone by and we rewrote all those financial reports. We're going to see that in in a minute, but that's the effect it had on cash. the 570 went up 540,000 the 510 cash that home and that's we can we can explain it when we get to that item but I just wanted to show you any questions on the the month end report for April 30th >> no that's it >> nope thank you >> thank you I think you're next so just make sure >> all right our uh student funds student activity funds >> student activity funds I have some So,
050good news. I I I think it's really good news. Um, I worked with this person for a couple years. She used to be the high school student council liaison. What was Miss D'Angelo's title? Lea advisor. >> I looked at her start date. She started July of 2011 and I think was here 13 years to 23. So, I could start this item by giving some kudos to the high school, the new student council adviser and the new principal that really got some stuff done. Uh, we have an employee in our office whose son went on the student council trip to Disneyland and had a blast and there was a time there was a time there with the new person that this was this was a challenge trying to get all this done. So my hats off
051to that that the new adviser there at the high school. And so for 15 years from 11 to 26 15 years we've had three advisers. It just so happens in the last two years we've had two. So the first one made it just about 14 years. So that's a really big job to to take on and uh again hats off to the high school uh for getting that done and and to the adviser and to the administration for making that happen. And you can see the the cash balances and expenditures. Um, to me that was a real success. Any any questions on anything else for student activity funds? >> Nope. I think we're good. Thank you very much. >> All right. Item 7A is tonight's consent agenda agenda. I would entertain a motion uh for
052tonight's consent agenda, items 8 through K. >> I'll make a motion to approve tonight's consent agenda. >> I'm sorry I interrupted. I shall second. >> Fantastic. All in favor? I >> I thank you. All right, let me get to the next page. Item eight is our personnel report. Um item 8A is the actual personnel report. Madam Chair, um board members, Miss Daniels, um we have our um May personnel report. We have two nurse certified employees, one new classified employee, three new classified subs, seven resignations, one termination, two employees who did not return their contracts, one certified change, 42 classified changes, two extra duty, and one time sheet. >> Um, the ones that don't return their contracts, do you reach out to them and see? Oh, okay. just they just didn't they they chose not to
053let um they chose not to renew their contract and they chose not to send a letter of resignation >> they just for not returning verbally >> after we checked on them. >> Okay. >> And obviously we'll replace those teachers. >> Yes. >> Fact is I think next month you'll see their replacements. >> Got it. >> Right now we don't have any jobs open. We're we're in the process of of um finishing up and getting letters of intent to hire out and Yeah. >> Anyone have any questions on tonight's personnel report? >> No. I will gladly make a motion for the approval of tonight's personnel report. >> And a second, please. >> I'll second. >> All in favor? I >> I Item 8B is our summer school pay increase. So, um, every summer we have summer
054school at the high school to help our students make sure they're on track to graduate. And then as part of looking at our salary and doing some analysis, um, we request an increase of the hourly rate for our summer school teachers of $50 an hour. This adjustment is very necessary because we need to ensure that we have the best teachers and in our summer school program and currently we're facing recruiting competition from Yavapai College and Embry Riddle and that's what they pay and so by aligning our rates with the local market we can better retain our our staff that we want to be teaching summer school with >> and we have the budget capacity to handle this increase. And do we have people that we are want? >> Yes, we did not before. And we
055bumped the pay $5 an hour and now Mr. Billy, >> we have fully demands. >> Okay. >> All right. Any other questions, comments? >> No. >> This is an action item. Again, I'll entertain. >> I'll make a motion to approve the increase of the summer school hourly rate to $50 for certified teachers effective summer 2026. All in favor? >> Oh, wait. A second, please. A second. >> All in favor? >> I. >> Thank you. Item 8 C, part-time Ames preschool teacher. So, for um next school year, um we've been working very um close with our um sped um department and with um Mrs. uh Cox. and we really feel that we need a part-time Ames preschool teacher with the uh the number of students that are coming into our district um that have special needs.
056Um it's essential to ensure the safety of both our students and our staff and this would be a a part-time position. we have somebody um already that is going through um their um becoming a teacher and they will teach half the day and then they will be a parah because they're right now a full-time para. So, we have somebody already lined up who we feel will do a great job, but we need that halftime position or else it's um we just don't know the influx of kids coming in and and um the need is there. >> And again, we have the budget capacity. >> Yes, >> absolutely. >> Um any questions, comments on it? >> I'll make a motion to approve the part-time Ames preschool teacher 26. I'll second the school year. >> Perfect. All
057in favor? >> I Thank you. >> Thank you very much. >> Item 10A, our expenditure revision. Mr. Livingston. >> Yes, Madam Chairman, members of the board. We have a a couple items. I I referred to them real briefly in the April report. Um, if you could go to that item and open the expenditure budget itself. And when we put these in here, it looked to me like most of them were standing up portrait style. Now, some of them have flopped over. If you'll go to page four and expand it so you can read those numbers. I just like to draw your attention to three numbers there on page four. And I do have hard copies here in case you're having a flip issue with your Adobe Writer reader there. >> Well, I'll just be >>
058lots of fun. So, I'll just summarize it on uh line three up top there. You see a column and the first column has a number 1.2 million. 1,ion227,000. That's how much money based on last year's attendance, the 2425 attendance. That 1.2 million is how much we brought in. Can you see that now? I can give it to you. So, it's page seven on our budget and >> Oh, seven. I was on four. I'm >> excuse me. Excuse me. >> Well, that's four. >> Yeah, four. It is four. We want four. >> It's your It's your four. >> That's right. Because I gave you >> Yeah. 1 million227. >> Yep. >> So, that's how much money last year's count generated for this year's capital funds. as we know what our costs are because we know we're
059topheavy and student to top heavy in expense, top heavy in staff and low in student council. We know we had to supplement that fund. So you can see in the m column A there at 850,000 it was nice to put it in capital for two seconds but we needed more seriously an M fund. So that 850,000 is in the M O column and that's what we're trying to get away from. We're trying to reduce the number of extra costs. uh we can't increase students so we have to reduce costs. We have to be really careful with our cash. So that 850,000 went from the capital budget into the M budget. Then go down a little ways to line 8B and you see that budget balance carried forward from the M fund from the end of
060the 2425 year 982,000. That's nice to have a budget of 19 million with a million coming forward that 982761 from the prior year as meaning unspent. If we didn't have both of those numbers, that 982 and the 850 together like 1.7 million, our Mino budget, if you go all the way down, wouldn't be 19 million3 like it is right now, 19,391 135. It would be 17 million5. And we know we're going to spend, we just got through the 16th. So those those two things really have helped, but we can't keep counting on money left out of capital to move over. We can't keep counting on having 982,000 every year unspent. So, so a lot of lot of work has gone into this to ensure that those numbers match exactly what we have to to work
061with for year end. Um any questions on on that budget? >> Um but it is an action item and we will need to approve. >> Okay. Um I will get there back to where we action was. Here we go. Okay. I will make the motion >> on page 115 >> to approve the 2026 expenditure budget as presented. >> I second it. >> Thank you. All in favor? >> I I thank you. Item 10B is also you. >> Great. Okay. So this 10B if I guess the best word is hearken. If you could hearken back to what we talked about with the cash, you're gonna see some you're gonna see some information on that uh the cash that we looked at. And this is this is going back. If you want to click on that, uh
062I've got the documents right here for you to sign. And if you click on that action item, approving three annual financial reports. >> Yes. That's how that's how cautious we are when we change a an expenditure, change a a I guess it's a contractual issue with our food service. We need to have a few years of data behind us before we do anything with that cash in that fund. It's common, very common. Uh I could name you six school districts right now. Let's say their expenditures for the food service are a million dollars. It's very common for the revenues to be 800 maybe 850. So every year they have to move expenditures out of 510 over to the operating fund. It's very common. We've been really fortunate to have an outstanding group of people here
063with Sedexo. And my understanding is the only person that really is the Sedexo employee only and is new when they bring in new people is the director. All the other folks >> who's here have Amy wave. So they >> Hello Amy. So when when you come uh as our new director, do you bring personnel with you or do you pretty much keep the folks that have been with your company locally employed, locally like raised and they've been here before? You don't really bring a group of new Sedexo directors or or employees with you. Is that correct? >> With a new contract? >> Well, just in your position, >> it would be just the administrators. Yeah. So you could have I guess you could have that would have taken places what are they called together 20
064almost 20 Sedexo employees. >> That's right. >> They could have done that. They could have said we're bringing all of our new staff here. But I'm really really grateful that you're able to keep local staff in place as if we were operating it oursel. But I I'd like to go on record as saying with your expertise, with your menus, with your advertising, with your promotion, with your food quality, we would really struggle to meet the standard that Sedexo has set, especially with being able to keep these menus. If you would have seen what they did at Del Rio with the dietitionian for four days, March 2nd to 6th of this year, to prove they met calories, carbohydrates, protein, all these standards. I just don't know if a typical person without that background could have done
065that. If we would have had to bring in our own dietitian, that would have been a pretty penny. So, so thank you. And so we're in a position now. We've seen how well these cash uh year ends have been. So these three annual financial reports, if you take a look at them in the 23 year, it's quite a quite a procedure. We had to call the department of education. We had to call the grants department. We had to get a help desk ticket. They say, "Oh, you want to do what with your 2023 data? You want to revise it?" Well, that's in an archive. Uh, sorry, Joe. He left a year or two ago. We don't have a key to the archives anymore. Sorry. Uh, so they have to approve us going in there. We
066have to sit here for about five hours and go through all of our journal entries on the annual financial report, but we can't touch them in our live financial data, but we have to make sure our live financial data reflects the changes we made in the three-year-old report. So, I've got a bunch of amazing employees in our department and our office and I work with two different ones to do these three reports. The 23 years been redone, the 24 year's been redone, the 25 years has been redone. We were able to move those indirect costs out of 510 fund reducing the cash move over to 570. Each one took about five hours of data analysis. So in the end we moved 170,000 to 23 140,000 to 24 230,000 in 25 year which brought cash down
067from 1.1 million at the end of March down to 600,000 April in the in the 510 fund and boosted it 57 way more flexibility now with how we can spend it. So John John and his staff did a phenomenal job going back through all that and putting in the time for it. I I cannot say enough good things about what our business office staff did to accomplish this. It's really amazing. >> Thank you. Thank you. So then So then here's here's what I have. I've got these documents for you to sign just as if it was October and we were signing the 26 financial report. Everything's the same. U the annual financial report records in the database that we use right now for finances. They've all been updated as you can see in the increase
068in cash in our current year. But we can't do those live in our financial software because once you close a year June 30th there's no more entries. You just have to just have to keep up. So the interesting thing I like to point out if you have this open you can go to the 23-year and you can see M expenses right here in the lower corner of 16.9 million in the 23 year. 16.9 nice nice number to hang on. 24 year 18.8 million in M. 25 year 18.9 million. Uh and this year we anticipate we're able to to hold the line right around that 18.9 million or maybe even less than our budget of 19.3. And I just appreciate Superintendent Daniels who knew basically about just about everything. If you saw if you saw our
069journal entry book moving costs here and there at the end, we had two last year. The little one was three inches thick. The thick one was over over five inches thick. full of documents that we were able to show our auditors that we were able to move these costs from these funds out of our operating fund elsewhere. Uh, and it's just really really interesting. Everything I bring to Superintendent Daniels to approve, she already knows what I'm missing because she's already she's already figured out that we can do that. So, >> because she lives here, >> literally. >> Well, it's just uh nice to have the support. So when there's a challenge like this and we have a cash crunch for the last three years, we kind of know how to maneuver to keep from getting
070until they run over. So >> Well, good job, John. We appreciate you. Any additional questions? >> I just don't know how you do it. I really don't. >> We've got a great team. So >> action item, John. >> It is an action item. I will make a motion to approve FY 20223, FY 2324, FY 2425 AFR revision. Second, sorry. >> One of the >> All right. All in favor? >> I. >> All right. Our last item of the evening is um the first reading of trust policy number 4-302.01. 01. >> So, I'd like to explain the reason why we asked the trust to create this policy. Um, we've had a situation three times this year, which is sort of a variation on a theme each time. Um, I think it's only going to continue to
071happen. And so, this policy really is sort of even though it's reactionary to what has happened, it's preemptive to what we believe is going to continue to happen. We hire people who come to us for our insurance. >> Yeah. and they are not FMLA eligible because they haven't worked for a year. You have to work for an employer for a year to be eligible for FMLA. They have almost no acred leave because they're new. They get spotted some leave up front. um they have already planned a surgery >> or you name it and they're gone for many many many weeks and even though they have a work agreement and are expected to return to work, they don't. and we needed a policy that clarified if you do that, you have to repay us your insurance
072premiums for all the months you were off. And so this is it's not like we're gaining back boatloads of money, but it also it's a way for us and we already have them signed paperwork that says they know they have to do it, blah blah blah. In the most recent case, we had our attorney draft a letter um including the evidence that had been signed that this um payment was required. Um and my instinct tells me this is going to happen more and more as it's expensive for people to buy health insurance. They don't necessarily want to work for an employer that has roughly 12% of their income with health or state retirement, but they do want access to insurance and then they stiff us. And so this is a way for us to begin
073to thwart some of that by showing that we have a policy in place and it adds a little bit more meat to what we need to do. So this is a first reading. Um it was drafted um this was drafted by our attorney who we we receive our legal services through the trust who also provides we have prepaid legal through the trust from our attorney and we also have um these are trust policies. So that the attorney who just specifically does policies also reviewed it and our leazison for policy with the trust has reviewed it and presented this to you this evening um for a first read. Will there be any extenduating circumstances, emergencies, like an emergency or something like that? >> People are expected to come back to work with the emergencies over. >>
074That's true. >> They still have a work agreement. >> And if they are unable to come, I mean, they're in a catastrophic car accident. >> They'll have to resign and still repay the insurance. Well, one, I think it's sad that we even have to do this, but it just seems to be the way that works. >> Okay. And the reason is we can't gift public funds. So, if someone was out of leave, >> they have no leave. We're keeping we're holding their job for them as if they had FMLA. >> Yeah. they're not receiving pay from us, but if they don't return to work, then technically they really weren't working for us during that period and we can't gift them insurance. >> Frustrating. Any other questions? >> I have one question. How collectible are they?
075So, you get a lean at judgment. >> Well, the at the letter from the attorney was magical. A check was here the next day. >> On what? >> On the one we needed to collect from. >> Good. >> So far, we're one for one. >> 100%. >> And that's where we want to be because it's also good for our employees to completely understand what the rules are when you come to work for someone. So, it's where we are. And you're right. It's sad that we have to do it. >> Well, it's to protect the, you know, protect their job, protect the district. I mean, everything. I mean, >> but I I was concerned if somebody wasn't in a like somebody was saying about a car accident or they were killed in an accident or they
076wouldn't be coming back to work then. But if there if they have something that happens that would fall under the Americans with Disabilities Act and would prevent them from returning to work, that would be a different scenario under ADA. >> So if it's an ADA protected thing, that's different. This is for nonAD protected things. >> Okay. I just wanted to make sure that >> All right. With that, I bet you all a good night. Did you'll be on the They just piece.