001She must have he >> just like cancer. I know I need to [laughter] get my your charter bus. >> Thank you. Welcome everybody. Um, thank you for joining us this evening. I'd like to call this meeting to order and if you are able, please stand with me and To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Item number four is adoption of tonight's agenda. I will entertain a motion to adopt tonight's agenda. >> I'll make a motion to adopt tonight. >> A second, please. Thank you. All in favor? >> I. >> Next item is our call to the public call to the public opportunity for people to speak to the board. And to
002do so, we do ask that you have a card filled out. We are going to move right on along. Item number six is our information and discussion items. Item number 6A is our superintendent report. Miss D. >> Good evening. So, at your um space and and has already been posted on the website are events that the board members may choose to attend if they would like to during this um between this board meeting and next. So, and you can take the paper with you. A few things that I wanted to point out would be so we had the Veterans Day assembly today at um Del Rio. It was packed in there. So, it was super cool. All the kids did a fun job singing. I know you were sad you had to miss. So >>
003we had that today. And uh we also have theater productions coming up later on this week. We have the Thanksgiving feast at our schools starting next week. So if you have an interest in helping serve, um Cheyenne can fill you in on where you need to be when um in order to help out with that. Every school starts at a different time. Brandy school starts serving lunch at like 10:00 in the morning as a preschool. >> 10:15. Sorry, [laughter] that's close. >> Preschoolers get to have lunch, too. >> Oh, hi kids. >> So, it's $5 for adults and we'll have our um electronic pay system. So, we're prepared this year to take debit card, which is easier. This is Amy from Sedexo. It's her first um Thanksgiving extravaganza with the school district. And then we're
004having coffee with the superintendent at territorial um a week from tomorrow as well. We're just a little off cycle um for some of that, but I wanted to make sure we got all those dates in. So, some other things that I wanted to um chat with you about. Um on your way in, you may have seen a bunch of boxes piled up near where Cheyenne used to sit. That is the first um hard copy newsletter that's going out and it will go out by the end of the week. So that goes to all box holders. That was one of our goals for communication this year um was to increase our reach beyond electronic mediums and get back in the hands of folks who like to have stuff in their mailboxes. So that's ready to go.
005Our next one will be in January. This one features public safety and career and technical ed preparation for public safety careers here and featured on the front cover. Cute little kid that Brandy knows. He's an adult now. It's her son. He's on the cover. So, he's at CAFMA. So, we have that. Um, and then starting with the January one, there will be QR codes to scan in the newsletter to watch the full videos that go with the stories and a QR code for tax credit donations. So that'll be on that one. Um we also have um Cheyenne got us all set up with our new website. She's been working on it for like eight months. It's been massive undertaking and we've had really really positive reviews from parents, from students, from staff. It's user friendly.
006It's way easier to access staff, be able to email them directly. And we have a parent communication system app um that was activated over the weekend. I got my notification over the weekend. So, we'll start training staff in that um because one of the things that we know is always um could be problematic is how do coaches, how do teachers like how best should people communicate through an electronic medium with parents? And so, we have a district authorized platform for that for direct communications. So, we'll be working on getting people trained in that. Um, also our other communication goals were things about coffee with the superintendent, our um, Spanish speaking parent nights and our regular article submissions to the courier and all those things are on track. We also had um a communication opportunity that
007I wasn't really expecting. 60 Minutes interviewed me um for over an hour one day last month about school funding in Arizona because we're a named plaintiff on the lawsuit that we won against the state of Arizona for capital funding. They're exploring whether to do a a larger segment on all kinds of school funding and why it's problematic in Arizona. So I had an opportunity to spend some time on the phone with them and as they're interviewing other people from around the state, they'll decide sometime in the next probably month and a half about whether they're going to go forward with an hourlong segment on Arizona school funding. So that was good. So that was kind of neat. Um also we've had opportunities to be involved in lots of planning and zoning opportunities with the town
008of Chino Valley. the school district's invited to um weigh in on projects that are going on, how they might impact the schools, um things like that. So, it could be everything from like something across the road from Brandy School that would affect traffic patterns because the bus barn is there to Marty's sitting in on one this week um for me because I'm unable to attend it um about a potential new Circle K at South with big fueling stations. So, they're all different um all different kinds of things. They could be everything from, you know, apartments to random things like storage unit businesses or whatever. But that's something that um we also participate in. Um also, I wanted to bring you up to speed. We had a compliance visit that was a planned monitoring event from
009the Office of Civil Rights that was at CBHS on October 19th and 20th. And um one of the reasons that CBHS was selected for that is because they received federal Carl Perkins money to support career and technical education. So the visit includes we started prepping for it in August. So and there were variety of people throughout the district who were involved in the prep facilities because of Americans with Disabilities Act um special education because of IDA. um our Spanish speaking uh our EL coordinator Rosemary Karate high school admin Brian his CTE department Heidi because of hiring practice myself because of anti-discrimination [clears throat] policies and things like that. So we submitted tons and tons of paperwork ahead of time for review. We participated in activities while they were here. Um Cheyenne had a large part
010of it because our website presence is also a big part of um anti-discrimination laws and how Heidi's the title n um compliance officer. So she had parts to do staff handbooks, student handbooks, communications for parents, all that kind of stuff was reviewed. And we had one u minor finding in the high school's um handbook. it didn't include um an email address for Heidi as the compliance officer. So, that was pretty minor, easy to fix. And we [clears throat] also had um I think five minor facilities findings like one was we needed to uh wrap a a pipe in case the water underneath the sink was too hot. Um we had that there was one they allowed us to fix while they were here. one of our handicapped uh signs in the parking lot for a
011parking space was 59 inches from the ground to the sign it has to be 60. So we they allowed us to fix that while they were here. So move the sign up an inch. Um and there was one when they said about like certain kinds of signage on the outside of a bathroom door. I'm like Chris run to Lowe's and get some signs. So, you know, like they put the signs up while they were there, but we don't know all of the things they're going to look for and not all those things are spelled out to the iota in all those different federal laws. So, actually, we did really well. It'll [clears throat] take facilities probably about two hours to finish up the things, but like everything from identified handicap seating in the gymnasium, the
012football stadium, things like that. So, um anyway, that the visit went really well. I would tell you our staff worked so hard to prepare that I think that contributed to it going as smoothly as it did. So, and then we've had um the first reading of the trust policies chapter 1 and two. Marty's working on a superintendent certification. So, his one of his projects has been to um help with the trust pol the transition to trust policies. So, you have the first reading for one and two in your packet tonight. Um, we also have had our second meeting with the construction company core with architect who's the architect and with the state school facilities board. I want to remind everyone that um 10 classrooms at the high school were it was determined last December 13th
013that they were at the end of their useful life. Um, so what they did was they're slated for demolition, but they're actually going to replace those 10 classrooms with a new building. And that new building, we're not exactly sure, we're pretty sure it's going right out here in the dirt, but they're doing all the geotech tests and things on it now. So, we had our second meeting which included um going over what kinds of things that we would need to have in the building like how we use it. So for example, two of the classrooms that are end of useful life house our most severely and profoundly disabled students. So in our new building, we have to be able to meet those students needs and those needs have changed dramatically over the years. So, our
014construction company sent us video of a a special needs whole school that they had built in Vegas to try to give us some ideas and to see things um that modern special needs classrooms have. So, and then they're also going to provide for us a couple of uh places that we could go visit, you know, so we can see it in person because none of us have ever had the opportunity to start from scratch for something and make it what um the kids need it to be. So, we're in that process. It's still our goal. They feel it's very doable that we would turn the knob on the classroom doors in August of 27. So they feel like that's the timeline's ambitious but that it's doable. So that's the goal. So we're coming along with
015that. And then as you know um because of declining enrollment and low contributed you know two main things low birth rates and um students taking the ESA of course we've had declined enrollment like all our neighboring districts have had and um we know that that means that we have to trim the budget going into next year. And so, um, I met with all district leadership this morning and we have we have a couple of dates and times where we'd like to have a work session with the board to just go over here's where we are, here's what we're thinking um to provide information and that the team is really hoping that maybe you'll pick 3:30 before our December board meeting. Um, but our second option would be the following Monday at 3:30 as well. So
016before everybody goes today or even right now, you could just tell me which one might work better for you and then we can set it up. >> I would prefer the eight. >> You would prefer the eight? >> I prefer the 15. >> I have our federal monitoring that day on the 15th. Yes, >> actually I probably could probably do >> it. >> Miss Singer, how does the ETH look for you? >> December 8th should work for me. >> Okay. December 8th at 3:30. Um, we'll do that. And then in your packet, you have um all of the goals um and the updates from all the different departments and schools. So, if you have any questions about things that are in the packet, um, we've got lots of folk here who could answer questions for
017you. >> Um, I just have one going back to the newsletters. Are we doing all of that inhouse? Are we sending that out? How are we >> Well, we don't print it. >> Okay. >> Because, you know, >> I didn't think so. >> Yeah, we can't do that. >> Thought I'd ask. >> And the post office has to deliver. >> But yes. Um, so Mount Santos and our staff at the schools. Yes, it's all being done in house. >> Fantastic. So, >> yep. And we have two reports this evening. We have um transportation and facilities. Uh I'm going to let Selena go first because I am actually facilities tonight. Um Chris's wife slept in their house on uh it involved a dog and water balloons and you know all kinds of stuff. slipped in their
018house on Friday, broke her wrist in four places. She's our family resource specialist and this is a very busy time of the year. So, they had to um run to Phoenix to orthopedic this afternoon. So, >> good evening. I am Felina, the director of transportation here. I'm just kind of going over goals and strategies with you guys. Um we are trying to build a transportation department as far as being more cohesive um being one with the schools as well. We also running into problems with under staff trying to uh run routes, combine routes. Um so we have been lucky enough to successfully pass two drivers for our third party testing which means that they were able to drive school buses for us. We currently at the beginning of the year had three open routes that
019were being filled between a field trip driver, um our driver dispatch, my admin assistant, and myself. So, we kind of were rotating through depending on what needs were met. Um so, we're hoping to get at least one more aid who I used to work with over at Humble Unified School District, >> [snorts] >> um who used to drive over there. She came on for us as an aid. So, we've been talking to her and kind of just poking and proddding her and saying, "Hey, we could really use a special needs driver. This one is for the RISE program which goes 5 days a week. So, we're hoping within the next two to maybe three weeks we're able to get the third driver on boarded and that will actually fill all three routes and then I'll
020be able to open up our field trip so he is able to focus more on field trips as well. Um, we were able to also complete all of our necessary paperwork for uh our audit for the 24 25 um school year for miles and student counts. So, that one took a long time. Um, my admin assistant, Amanda, is here who did an amazing job and working with Mr. Livingston and getting in all the necessary reports, getting the different days. We had to look for pre-trips for certain days. So, I mean, we're going through piles of paperwork from a year ago, trying to figure all that stuff out as well. Um, a couple of the things that we're looking at right now we're monitoring is the um combi the overcrowding of routes. We have a couple
021of routes that are just a little bit too much. Um, but we're also looking into combining several routes to give us an extra subd driver. So that way office staff can stay in the office and do what we need to. We have, you know, the conduct department that we do here between um, Amanda and myself. Um, we have to help out with field trips, doing different things and making sure that we get our day-to-day operations taken care of as well. So, we're looking at possibly combining, and I know it's going to affect you guys, um, some of the pollen routes. We're looking at possibly trying to do a couple different things. We realize that some of the high school routes only have 15 students on them. Okay. So, how can we make this more efficient?
022Or we have DRS and HMS that has, you know, 20 kids. Okay. If this one has another 15, can we put them all in one bus and make sure that we're still on time for the high school route. So, we're looking into a couple of different things and working on that as well. Um, we're hoping to have at least a combined route finished by Christmas and so then we can start prepping and letting parents know that, hey, this is what's going on. this is what's going to work for us and we're trying to make sure that it's going to be cost effective and make sure that the kids are not overcrowded on the buses as well. Um we are also looking into doing um some CPI training um for our drivers. So we talked to
023one of our companies out here and we're looking at more of a verbal deescalation and basic um bus driver training. We've kind of hit that peak of students behavior starting up again. It's the end of the semester. Um, I know last Thursday we had several phone calls about complaints with students and things that are going on. So, we feel looking into some sort of deescalation with the drivers to get them to understand and talk to the students, talk to, not at them. And we know that makes a huge difference and letting them, you know, know that they have the respect. If you guys want to be an adult, we we're trying to train you guys. We're on the bus with you guys. Talk to us and do what we can. So, we're hoping that we
024can get some sort of training done with the drivers to help kind of understand and deal with behaviors a little bit better and more one-on-one and make things a little bit more personable for them. Other than that, it's been it's been going you get up and drive every day. >> We'll still go round and round. We don't have a choice. Yes. [laughter] >> Questions? >> I just want to make a comment. Thank you so much for what you do for the safety of our kids. You guys are [clears throat] doing amazing. Thank you. >> And I don't know how you do so many. >> We do a lot. Our drivers, our drivers are amazing here. We do a lot. Make sure that we recognize and do what we can and we got to keep the
025drivers that we have. So, we appreciate >> for taking care of the behaviors because I know what that's like. So, um, and I know that's a challenge dealing with the children and the parents. >> It is. Some of our parents. [clears throat] >> Yes. So we've had several parents come in um last week and the week before with you know complaints or can I what view a tape which you know we have parents that come in it's like we encourage them you know my child said this we okay we understand let's schedule in a time you guys come in we'll view the tape and then we can go from there and a lot of the times the parents are very receptive of that and they will make you know um comments or you know let
026me go grab my child and we'll come in together. So, we've had that happen several times, but I mean, it's nice to know that we have the support from the community as well and and understanding. And yes, we've had to suspend and and for the most part, like I said, parents, they're good about it. They they they get it and they understand and as soon as videos are watched, it's okay. That that's me. My kid did that and they got to face the consequences. So, >> keep up the good work. Thank you. Thank you. >> Thank you. >> Would it be okay? >> Please. Come on up. >> Come on up. >> Say your name loud so Cheyenne can get you. [laughter] >> I'm Leah Budro. Good evening board members. It's a pleasure to stand
027before you today. Like I said, I'm Leah Budro, the student body president for our student council at Chun Valley High School. I would like to take a moment to share some updates since my last time that was I was here because it was a little bit ago. So, at the beginning of October, we kicked off our homecoming festivities which were filled with exciting events including a spirit week. Later in the month, we hosted our first annual fall of Palooa which was a fun community- based event. So, [snorts] for those who weren't were unable to attend, a variety of booths were set up in the cafeteria. So we had our yearbook club create a photo area. Our national honor society or art honor society offered face painting. Our culinary department organized a cakewalk and our HOSA
028club hosted a fingerprint art on balloons activity. In the gym, the student council created a spooky walk that was definitely a crowd favorite. And during that same week, we had our Red Ribbon Week, which was a week of dress up days encouraging students to be drug-free. Overall, it was a fun-filled and successful month. Earlier today, we had our winter sports assembly, which went very well. We also captured a special drone photo of our senior class of 2026, the 26 drone photo with all the yellow shirts. [snorts] Um, looking ahead, our next big event will be our mascot triyouts. So, thanks to the support of the site council, we were able to get a brand new cougar mascot costume, which is something definitely our school has been looking forward to because one was a little stinky.
029So, [laughter] and so trials are going to take place next week for that. Does anybody have any questions? >> Thank you guys. >> Thank you. >> I think I saw on social that you guys are having the senior trip meeting soon. the first meeting. >> Um, that already happened. So, right now, I think I just checked, we have 60 seniors signed up to go on that. >> Thank you. >> Okay, Mr. Do, I'll be the facilities report tonight. Chris sent me lots of notes. He said he was disappointed that he couldn't be here. He was looking forward to presenting. Okay, slide two. Um, so they've been working on removing dead trees, which we have everywhere. And he wanted to you guys to know that it's, you know, it helps protect roofs, fencing, all kinds of
030stuff. SA and safety hazard lower lowers our fire hazard creates a healthier landscape so other stuff can thrive when we had all these volunteer trees. >> Um, so Pelican light controllers. So these allow remote automated control of lighting which gives access to scheduling automated adjustments and they provide data so they can optimize savings and how we're using electricity for lighting. Um and I think it's somewhere later in here but right now all school districts in Arizona have been asked to weigh in on this because APS wants to raise the rates 14%. And that would be devastating to a school district that has HVAC. Now, uh we have aging buildings. The district office is 77 years old. The high school, depending which building you're in, is from 65 to 17. And Cissoon, it'll only be a
031year old. Del Rio is 45. Heritage is 32. And Tech is 26. So, um and Trans is only 10. The the little building back behind. But I can't believe it's already been 10 years. It seems like yesterday. So, as you might imagine, some of the issues we've been having with the age of our buildings, um, we've had some foundation issues and, you know, structural integrity because of that. We've had a lot of little plumbing issues because we have um, you know, like old really old deteriorating pipes. In fact, as they are working to construct the new building, um we're going to have to probably run water through out here, but in the process, we're going to go ahead and kill the water to the red brick buildings because otherwise we would have to dig everything
032up and redo all the plumbing. And they're like little bathrooms in there that we don't really need or use anymore. They were from when it was like little elementary classrooms. So, we're going to try to link some projects together and so instead of having to do really really expensive replacement, we can just in the process. So, that that's the goal there. Um, we also have uh clogs. That's always joyful and leaks and things like that in the plumbing. and um just east of the John's office actually we had um a nice bubble up um in the spring. So those are things that I mean like I pulled in the parking lot. You're like yeah I can tell already what's going on. I don't even need to get out of the car. I can smell that
033one. So those are some of the issues we've been having. So, room 603 at HMS, one of the one of the benefits of having classrooms that are vacant is we haven't ever had anywhere at Heritage. We can put the wrestling mats down and leave them down. >> Nice. >> And it is expensive when you keep picking wrestling mats up. Like the tape is expensive to put the mats together. They get damaged because you're moving them around all the time. And so they went ahead and stripped old nasty carpet out of there, polished and stained the concrete. They'll be able to put the wrestling mats down and leave them down so they'll be able to clean them. And so that's and they've been doing this um because our carpet replacement schedule with school facilities board is
034like five classrooms a year or like nowhere near what it needs to be. So instead they've been doing this and I and our guys are doing it and I think it's coming out really nice. One of the concerns we had the first we did an experiment in a science classroom at the high school a few years ago and we were concerned about the noise like would it be noisier but it's really not because kids are in there their backpacks their coats their all those things and so it absorbs the sound and they haven't really noticed a difference. So but they're doing that making it look snazzy and then daily maintenance. Let me give it a second. >> Okay, [laughter] these are some of the things that they're doing on the daily um things like um
035preventing wear and tear on the buildings and it shows, you know, you could see from the projects they're working on here that safety is a big part of it, but you also could see like the new football scoreboard. Our guys put that in um a savings instead of having it installed. And then we have a new soccer scoreboard that's actually on its way here that they'll be working to install. So, you know, athletics facilities, everybody's working together to try to do projects and accomplish projects that we can do cost effectively. So, those are some of that. Also, at Brandy School, you might notice if you have driven by there that we no longer have a tumbleeed farm. We actually have some nice rock down over there and some plants. And because this was uh here
036was all trashed in the roofing replacement. Um instead of just like buying more rock and throwing it down, they're going to go ahead and tidy this up at the same time. So it'll look a lot like Tech looks kind of that zerocape look with some rocks, some really droughtresistant trees. And it I think it really juzed up the corner there at Mayhem and one east. It looks a lot nicer. And because our guys are doing it, we're doing it for a fraction of what it would cost, of course, if we had a landscape company do it. So, um, some before and afters on our sports fields. [laughter] So, the the drone footage really gives tells the story, right? And on the like the big picture that's on the right there, you can see um in
037the top corner, but you can see the baseball field, you can see the soccer field, then that long field with no striping or anything is the new soccer field and we've been slowly working on that softball and then you can see how much nicer the football field looks than how it used to look. So we have someone who um is really like an expert in turf and turf management and it really shows. The other thing is you can see the difference between the old gnarly track and the good track. So but this you know it it does a lot of things. It gives the kids a sense of pride, gives the coaching staff a sense of pride. um fields are safer because they're in better condition than they were and it's um far more sustainable
038this way. So, next up, so we work with APS on rebates and Chris works really hard trying to do every kind of rebate application that we can do to save the district money. So, you can see that our our what our rebates will look like and what the future rebates will look like. Part of that comes from the type of HVAC systems we've had installed, comes from the systems that we use, the thermostat systems that we use, things like that. So, it's something that Chris has put a lot of effort into because it was the cost of the HVAC systems was the great unknown and we haven't gone through one whole cycle school year yet with all the HVAC running. In fact, the last building at Del Rio was just approved, the office building um
039that had a three-tonon big chiller on it before. We're going to individual units there and that was approved by school facilities board thanks to some work John did over the weekend to try to get the rest of that through. And they'll start in on one wing of Ed's building in January. they'll finish the other wing during second semester and then when students are gone they'll do the the center part the where the office and all that stuff is. So that's our last HVAC project the end of useful life classrooms at the high school. Um of course there was no HVAC put on those rooms. So they still have swamp and we'll have to deal with one more school year with swamp until the new building's ready. So, it's still going to be a couple years
040out before everything hits the APS bill. So, next up at CBHS, um facilities is working on a bathroom remodel. We've had a lot of toilet clogging issues there, so they're adding new piping to contribute to fewer repairs being needed. They're replacing some tiles that have been damaged and generally juing it up and making it nicer, safer, and the all the piping will be modern. So, because of the clogging issues. And then the next um last thing up from facilities. So, the west gym. Um so, we have the bathroom remodel 64 that you saw in progress by room 64. in this gymnasium here. They have a little bit left to do in the bathrooms this fall. Um, otherwise we'll take a tour one night before board meetings when the bathrooms are done. Like, it already smells
041so much better in there. I can't even begin to tell you. The lighting is better, the sound is better, the climate control is a thousand times better. But we'll be able to hold other events in there, use the stage, um, have some community use for that room. the bathrooms there will be usable, which they haven't been as long as I've been in the district. So, we have that going on. Um, we're going to juzj up on the front of Del Rio there. And the weatherization project, as you remember, is a fancy word for paint um for school facilities board project has been approved. And so, we're just uh now we're moving at the speed of the state, you know, whatever. But and because we have to do the painting once like certain temperatures and all
042that stuff. But um I'm anticipating by the end of the school year Del Rio won't look the way it currently looks. >> In the hood. >> Like it's in the hood. Yeah. Like it's in the hood. >> I don't know how many times I've had to ask Dr. >> I know. He and he asked me I I text him one day. I'm like you're like the it was approved by school facilities where he's like great. When are they starting? I'm like, "Hold your horses." [laughter] Like, I don't know. >> So, does this consider painting? Yes. >> Weatherization is like we would call it painting, but it also involves like sealing it. And John would tell you they there's an elasto, he calls it gross, not there's an elastoic mixed with it to provide like a
043a water penetration seal as well. >> Hit me when I went to the corner. Just how >> it's beautiful, isn't it? [laughter] >> Just how needs painted. Yes. >> so we have requests in for all the weatherization pro for all the buildings for weatherization. [laughter] So, don't know when you know school facilities board as you know it's one of the reasons we save the state they dramatically the state dramatically underfindes the needs that the schools in Arizona have and that the voters said to fund. So, any questions about facilities that I can answer for you? >> No. Looks like they're doing a lot of stops. Oh my gosh. [laughter] >> We need to have like a weatherization ribbon cutting. >> I'll bring a paintbrush if needed. >> I'm telling you, >> I saw where they're
044putting new roofs on the red brick buildings. >> Yes. >> And uh so those classrooms that used to be the elementary school, they will be used for the high school then? >> They've been being used. >> Okay. >> Yeah. >> But I mean they'll be much better for the kids. Um, so yes, we're working on it. So the roofing was approved. They take the metal roof off. Then there was structural issues and stuff. All you know, all those kinds of things as you might imagine. But we do use the red bricks for classrooms right now. >> But by next year there will won't be any bathrooms in there anymore. So, I just thought I would ask because I, you know, I just see things coming little by little, but it's so it's um uplifting to
045see the things that are coming. >> Sure. >> Anything else for facilities? >> I can have Chris email you if there's somebody. Just tell them good job. >> Okay. I'll tell them good job. >> All right. Before we move on to financials, if the board will indulge me for just a moment, I'd like to give a shout out and congratulations. I'm gonna put my town hat on for a minute. Um, on the 25th of October, the town had their annual trick-or-treating in me memory park. We had different booths and what have you. And every year we give a golden pumpkin award to the best decorated booth. And this year, hopes of one. So, our health occupation students dressed up as mad scientists and had crazy hair and they had uh wrapping mummies and they were
046able to do blood prints, hand prints, fingerprints for the kids. And it was just amazing. And [clears throat] I just have to tell you that not only was their food wonderful, >> but the excitement for winning. There was one of the students that as I'm walking over to give the golden pumpkin, they're like, "Did we win?" [clears throat] >> I mean, he's jumping up and down and then I'm getting ready, I took the mayor with me to hand out the golden pumpkin. And as we're walking away, I can hear him on his phone. Mom, mom, we won the golden pumpkin. So, it was just I thought it was really great that the school was involved. So, anyways, all right, with that, Mr. Livingston, financial reports, please. >> Thank you, [clears throat] Madam President, members of
047the board, staff, and ladies and gentlemen. Uh, quick look at the month of October 2025. The way we do these financial reports, we simply look at all the expenditures, revenue activity as well, and ending fund cash. And we've got believe it's 84 different funds that receive funds revenues and expend those funds. And some of those funds are going to highlight here in just a minute. But a real quick look at the position. [clears throat] Our our budget as we know for our operating fund is not finalized yet. It won't be till the 100 day is in. Right now we're sitting at about 19.2 million with our current information. Expenditures as of the end of October 6.6. six million. Take away incumbrances and what might need to be expended there. We were at a negative 3.58%.
048We we've run into this before and we do have reserves to I believe get us through this year with a perhaps reduced carry forward uh in that fund, but I've never quit since I saw what was happening with enrollment three years ago. I've been able to to redo two annual financial reports to bring some capacity forward. for that fund in particular. So with any any u I guess you could say good luck but there's there's a lot of things involved. We will have a carry forward going the next year because of these reports. What happens is if you look at the cash funds fund 527 is a great example. Fund 527 is our after school cost. Sometimes it spends 48,000 a year on salaries and supplies. sometimes it spends 52,000 but it doesn't have enough
049cash to pay its own bills. So when those salaries come in and there's usually two to three people in their hand of director those salaries are paid in our operating fund. So at the end of the year, I'm estimating $675,625 will come out of the operating fund and flow back into those funds that have cash and the cap stands on the two feet as the year. Capital is doing better. 882,000 budget spent 194,000 income 32. So that 315,000 left in capital which is 35.7% unspent we do have big plans for with some textbook purchases. We'll have to keep you informed with textbook purchases, but it' be nice to carry all that forward in the next year if unspent, but not likely because we're behind on textbooks. 620 that's on our cover. We spent 584,000 out
050of that fund, that adjacent place fund. And we also put in a a generous levy to replenish those funds this year. So, we'll end the year with cash. Cash in there right now is maybe gosh, maybe 35 20,000. get interest in there, but that's coming in throughout the year with local taxes that goes into 620. And that's the main the main report. I just had to focus for a second on those cash short funds. We've got about eight of those cash short funds. And that's where I get the 675,000. A big portion of it is usually around $400,000 is one paid to buy. People that leave the district but yet want to keep district health insurance or people that are current employees but want to buy up from our health insurance plan [clears throat] to
051include a spouse or children. Those costs are paid in that can't support itself. So we make the expense in M. Then as the cash flows into that fund when those payments clear the bank then we're able to move that cost out of M back to those funds. That's a real quick look here at the situation for the district as of the end of October. Any >> seeing none, if we could go on to our student activity report, please. >> Student activity. I think if you want to look at it from the competitive position, the the group or the student activity organization with the most expenses so far is high school cross country spent over $7,400 year to date. And the one with the most revenue, no big surprise, over $7,110 is the student council at
052high school. And they do, I think, seven events throughout the year. some fundraising, some spending money by far the rest of the district and those funds are secure and the students need to vote on those funds and those post those minutes of those meetings really carefully. So I think those funds are extremely secure. >> Perfect. Any other questions for Mr. Le? All right, then let's go on to item number seven, which is consent agenda. >> Oh, we have the I didn't know you need to cover [cough and clears throat] the disposition report. >> I apologize. I did that. Yes. Auction items. >> Yeah. >> sorry. I don't understand. >> Nobody does. [laughter] >> Thank you. the right. [clears throat] >> So there's a list of items and we always try to read there's a list
053of regulations we always try to follow completely and one of the best practices whenever we have an auction is to let the board approve these items. So, if you know there's a a desk, one of our principles, uh, as soon as I say this, they're probably going to know who it is, but has a tag on their desk. I think it's from 1952. It's got three red numbers on it, and it might still be worth $400. Maybe it's worth more than it costs. But if we ever want to dispose of that, uh, and you happen to have seen that tag on that desk, you may say, "Please don't dispose of it. Please replace it with like for like I think it's older mahogany. It's a pretty heavy duty. Uh so when we do that, we
054want to bring those items in front of you so you have uh an idea and and and I guess the worst case scenario would be if we bought a brand new vehicle last year, we got a bus last year from some funds that we put together 217,000. Well, if you've been over there and you knew which that tag number was and exactly what that VIN number was on that bus and you saw that we were going to auction it the very next year, if you happen to be that [clears throat] involved in the district business, you might question and then we would say, well, guess what happened to the home or guess what happened to this and that, we better have a reason. So, but if you have no idea what we're auctioning, I think
055it's kind of difficult that they want the board to be involved in purchasing. When we purchase things, we give you those accounts payable vouchers and payable vouchers every [laughter] month every voucher and also when we dispose it. And the three ways that typically we follow when we dispose of something, if it's broken beyond repair, we can bundle up what's left and take it to the landfill. We don't have much of that. Sometimes we do, but we also have a state auction site and we go to these state auction sites and that's where we list these items and put the original cost. If there is a serial number, we do that. And then in addition to a state auction site, we can simply pay the cost of running it down the state surplus, put on a
056flatbed and do that. And then if it sells for our asking price, [cough] that's fine. But we don't do that very often because the cost of filling up flatbeds with old material. Like we had a a conx box just three weeks ago. Person paid $5,000 for some old used monitors and and PCs. Anything else in there, Clar? That was all sorts of stuff. printers. >> Would you would you have paid five cents for it? >> Me? >> Yeah. We [snorts] had a person [laughter] we had a person give the district $5,000 for that and they might go after gold. They might go after copper wire. We don't care. But it's then on them to get it out of here at the time that it was a local auction that's online and they they won the
057the whole conics. Not the unit, but the contest. So, >> how often do you do the auctions? think we've got three a year the last few years. >> Three to three to four a year. So, we're running them almost continuous. >> And then I see in here when there's not any bids or anything else, we just >> then we're clear. If we've either put it on a semi and put it in state surplus or put it through an auction and there's no interest, then we can dispose of it ourselves. But if not, then there's a risk at work. >> So, we actually >> Yep. It goes into our it's called school plant fund. It's fun 500. We also bring in money cell phone tower down here. We use our cell phone tower. So that's what
058we sometimes use [clears throat] for when we bring back to back to school meetings. And we have our like $3,000 worth of t-shirts. Buy a lot from you. Imagine bigger [clears throat] districts with a lot of capital to sell that 500 fund is in the millions because it disposes of old assets. But we usually hang on to it, use it up, wear it out, make do or do without. That's kind of what we So there's that much residual value or disposal value. >> This was an information only non-action item. >> So we will move on to our consent agenda which is an action item. I'll entertain a motion to approve tonight's consent agenda [clears throat] agenda items A through E. I'll make a motion to approve tonight's consent agenda items A through E. I will
059second. >> Thank you, Marca. All in favor? >> I. >> All right. Uh, a personnel report. Our first one is Yeah. Personnel report. >> Y. >> So, um, Madame Chair, board members. Um, and Miss Daniels. Um, I have a supplement with, um, the, um, listen report. So, I make sure that I address that. Um that was an addition. Um so we have two new classified employees, two new classified substitutes, two terminations, one resignation, one certified change, two classified changes, seven coaches, two extra duty, and two type sheets. >> Only two time sheets. >> Rhonda was on vacation. [laughter] >> Everybody else doesn't get paid, right? >> So next month [laughter] We'll have We'll have a 10. >> I I actually have a question. >> Sure. >> Um 15 and 13. Same person. >> Yes. >>
060Can you you tell me? >> Um I'll let I'll let HMS explain um the new girls basketball and boys basketball coach. Can you present >> without a name? Yeah, >> you could talk. >> Yeah, but not without a name. >> They're just different times. They're different leagues. Like girls basketballs right now and boys basketball. >> So, same we just I've just never seen that. >> Just lack of >> applied. >> Okay. So, different times [clears throat] coach is going to coach girls and boys. >> Yeah. Right now, it's okay. >> Different kind of hire out a little bit. comments. This also is an action item. Someone >> I will make a motion to approve the person report. >> I'll second >> and all in favor. >> I I thank you very much. Thank you. All
061right. Um item number [clears throat] is curriculum. I got to get this all No, it's Marsha. Thank you. >> What's that? >> The second. >> Oh, I'm sorry. You're good. Item number 10 A is the 2627 district calendar. >> That is going to be Mr. Capotelli. Mr. Campelli. It was submitted by Miss. I'm getting used to this computer. [laughter] Good evening, Madam President, board members, superintendent. As chairperson of the Superintendent Employee Advisory Council or SEAK, I'm here to present the final draft of the proposed 2026 2027 district employee calendar for your approval. Uh the calendar was developed collaborative collaboratively beginning with a review of the current 2526 calendar. Each school site brought the draft to their teams for discussion and after uh feedback and minor revision, SEAK has reached consensus on the v the version
062before you tonight. >> Some of the key highlights uh the start date uh will be Wednesday, August 5th on July. [laughter] Thank you. >> Uh end date will be uh Tuesday, May 25th, 2027. Uh inservice days are aligned closely with the current calendar. Um some new additions, we have uh two potential makeup snow days. Uh Monday, April 26 and Wednesday, May 26. Uh Monday, March 29th is designated as a no school day. 12 month hourly employees will work 209 days, one day more than the typical calendar. So administrators will receive a floating day off. Uh the calendar reflects the input of educators and staff across the district has been formally reviewed and endorsed by SEAK. So I respectfully request the board's approval so we may move forward with planning and communication >> you for your
063time. Any questions? >> No. School starts in August. Me too. Thank you. [laughter] >> I do have a question. I am all in favor of people having as much time off as they possibly can. What's the significance of March 29th? um March 29th as was a makeup school day. >> It's a makeup okay >> makeup snow day. Sorry. The reason so it's wacky for our our like school year employees now the 12 month >> because sometimes how like leap year causes fallouts in later years and it left us with an extra day in the calendar like we would have ending school on a Monday and that day typically it's like a little too early to have it be our makeup stay [clears throat] we could still have snow day in April um But it's a
064day after Easter. >> Okay. >> I was just question. >> No, it this one was a little complex and college added fall break this year for this coming school year. Young play college. They never had a fall break. So everybody's [snorts] calendar needed. >> All right. This also is an action item. If we could get a motion to approve. I'll make a motion for the approval of the 2026 2027 district calendar >> in a second. >> A second motion. Thank you. All in favor? >> Thank you. >> Copy of this probably that it's >> it'll hit actually it'll hit the website pretty soon. >> All right. Item 11 A is just the first reading of our test policies chapters one and two. So, um, I had sent them out to you a couple weeks ago
065because as we're working on that conversion and overlap of the trust policies with our current Arizona school boards association policies, um, Marty and I worked closely with our leazison from the trust on those. We localized them where we needed to, like including position titles or things that would align to what we had had the board had decided in the past. The plan is that we'll do one and two this month for first reading and that gives you lots of time still to keep going through them. We will do three at the December meeting which is all finance. We will do four which is personnel at the January meeting. We will do students which is chapter five at the February meeting. and then we'll do one giant fell swoop of second reading at the March meeting.
066So that would that's the plan so everybody has lots of time to weigh in on you know what you see what's there. I think one of the things that is obvious to everyone is the language is simpler, easier to understand, definitely more user friendly and doesn't have gazillions and bazillions of forms and exhibits and all those kinds of things. at the very end um when we roll to that March um what Marty and I will be working on in March with the trust is a repository of forms that don't have to be in the policy manual but that will be available district forms like a grievance form um you know a public complaint form you know things like that. So um as we move along um that's the plan and so first readings are basically
067for your information and to give you lots of time. Remember um you the packets that you receive through agenda quick you can you know you can download and save those so you'll have them electronically at your disposal and um and I are both [clears throat] available to answer all kinds of questions through email and you know somebody asks a question that I'll try to answer um so everybody would have access to the same information. So, that's the plan and we're we are cooking along. Um, you guys, I think it was February when you voted to begin the migration process this year and we are on the schedule that the board had established um for that last spring. >> This is just first reading. Does anyone have any like blatant questions that we want to go
068over this evening? I just ask a crazy question. Do you mind sending me that um >> the this one? >> The Yeah, the packet that we got back in >> Oh, with just the chapters one and two. >> Yes. >> Yeah, I for sure I can do that. >> Sorry about that. I just >> No, no problem. >> Sure. I have it. have been going through my >> absolutely >> all right again first reading no action taken um item 11B is another first reading >> so I want to explain that >> please policies 809 a whole bunch >> so um what we discovered was um as Cheyenne has assumed the role that she's in we had discovered um I had not been receiving policy advisories and we had discovered that we had fallen behind on
069keeping up on policy changes with Arizona school boards association. We did the policy changes and those our second read tonight 917 to 958 that were the result of statutory changes from the last legislative session. But all these millions of first reads that are like 300 pages long are pretty much ASBA striking a lot of stuff to try to streamline their policy manual. Um there was nothing that changed any policy that we had in place. Um there was nothing that removed a policy that wasn't redundant. So they're trying to get rid of redundancies. But when Cheyenne reached out to ASBA to say, "Hey, I'm new." They're like, "Hey, [laughter] you guys have a lot of stuff you're behind on." She was like, "Oh my gosh, Cindy." I'm like, "Get just get the copies and and I'll
070start working." So, I read through everything. Um it was gloriously boring. Um read through all those hundreds of pages to try to see if there was anything that I thought would really stand out or be of particular interest um to the board. In that process, we also discovered that there was a regulation that was supposed to have been localized in March of 2020. >> Anybody remember what happened in March of 2020? >> Yes, you do. We didn't come back to school. And so there was like the thing the policy had been updated, but the regulation that kind of spelled out some things never had been. And so that was preventing it was like a it was like a massive speed bump that was preventing us from going forward with some of the other stuff. So
071Cheyenne has been working really really hard to um identify and work with ASBA on all of that. So, I don't believe um I had uh John Livingston and some of his staff go through the policy advisories that may have had financial implications or that we may have localized in the past because we didn't want it to revert to something generic. [clears throat] So, we've gone through all of those. So everything that's been presented to you for first read because we still need to keep our ASBA policy manual up until we completely adopt our trust manual. Um everything that's been presented to you in the packet for all those advisories is completely in line with things the board has approved in the past. So >> and we will have some crossover between the SBA and the
072trust. >> We will we'll have about four months of crossover. So it'll be a little cumbersome till we get through that process in entirety. >> This is also first reading. Is there anything glaring? Please. >> Yeah. Can I just ask a question? So in the hypothetical situation when we're in the process of the whatever it is for a crossover and we have an issue which one takes precedence >> nothing will is contradictory. So there there is so what the process that Marty and I have been doing. So, our trust policy analyst, Lillian, sends us all the stuff. She's already crosswalked every single thing in our policy manual with everything in the trust policy manual. She sends us a list prior of um these are all the things that are different. Um you know, do you
073want this thing or do you want that thing? And we're picking the thing that already goes with what the board has approved. So, um that's a process. So we meet with her virtually like >> every three weeks to a month something like that and go through all that really carefully with her to make sure that the contra that there aren't contradictions >> and may I elaborate on that a little bit and see if >> we have it also. So let's say there are two policies they're not contradictory but one might be a little more >> robust >> stern robust that's the one we'd probably fall back on. So the board the board can decide. So when we do the second read, we can decide, do you want the trust policy manual to go into effect
074immediately? Do you want it to go into effect July 1? Things like that. Yep. >> Okay. [clears throat] >> Anything else? All right. Again, just a first reading. So we will move on to the second reading of policy advisories number 917 to 958 >> which were primarily a result of the last legislative session. >> Right. Anyone have any questions on these? >> This is an action item. So we do have to approve the second reading of the policies. I'll make a motion to approve policy changes as outlined in advisory 917 through 958. >> And I'll second. Thank you. >> All in favor? >> I. >> All right, that's it. Good night, everyone. See you next month >> or next week at your Thanksgiving lunch.